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Ordinary Council Meeting Minutes 23 April 2008

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Ordinary Council Meeting Minutes 23 April 2008 Town of Port Hedland MINUTES OF THE ORDINARY MEETING OF THE TOWN OF PORT HEDLAND COUNCIL HELD ON WEDNESDAY 23 APRIL 2008 AT 6:15 PM IN COUNCIL CHAMBERS McGREGOR STREET, PORT HEDLAND DISCLAIMER No responsibility whatsoever is implied or accepted by the Town of Port Hedland for any act, omission, statement or intimation occurring during Council Meetings. The Town of Port Hedland disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission, and statement of intimation occurring during Council Meetings. Any person or legal entity that acts or fails to act in reliance upon any statement, act or omission occurring in a Council Meeting does so at their own risk. The Town of Port Hedland advises that any person or legal entity should only rely on formal confirmation or notification of Council resolutions. Chris Adams Chief Executive Officer PDF created with pdfFactory Pro trial version www.pdffactory.com PDF created with pdfFactory Pro trial version www.pdffactory.com MINUTES : ORDINARY COUNCIL MEETING 23 APRIL 2008 OUR COMMITMENT To enhance social, environmental and economic well-being through leadership and working in partnership with the Community. TABLE OF CONTENTS 1.1 OPENING ............................................................................................................ 5 ITEM 2 RECORDING OF ATTENDANCE AND APOLOGIES .................. 5 2.1 ATTENDANCE .................................................................................................... 5 2.2 APOLOGIES ........................................................................................................ 5 2.3 APPROVED LEAVE OF ABSENCE ..................................................................... 5 ITEM 3 RESPONSE TO PREVIOUS QUESTIONS TAKEN ON NOTICE . 5 3.2.1 Councillor Kelly Howlett................................................................................... 6 ITEM 4 PUBLIC TIME ............................................................................... 6 4.1 PUBLIC QUESTIONS .......................................................................................... 6 4.1.1 Mr Chris Whalley ............................................................................................. 6 4.1.2 Mrs Diana Herbert ........................................................................................... 7 4.2 PUBLIC STATEMENTS ....................................................................................... 7 ITEM 5 QUESTIONS FROM MEMBERS WITHOUT NOTICE .................. 7 5.1 Councillor Arnold A Carter ............................................................................... 7 5.2 Councillor Grant D Bussell .............................................................................. 8 5.3 Councillor Steve J Coates ............................................................................... 8 ITEM 6 DECLARATION BY MEMBERS TO HAVE GIVEN DUE CONSIDERATION TO ALL MATTERS CONTAINED IN THE BUSINESS PAPER PRESENTED BEFORE THE MEETING ...... 9 ITEM 7 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......... 9 ITEM 8 ANNOUNCEMENTS BY CHAIRMAN WITHOUT DISCUSSION .. 9 ITEM 9 REPORTS BY ELECTED MEMBERS WITHOUT DISCUSSION10 9.1 Councillor Steve J Coates ..............................................................................10 ITEM 10 PETITIONS/DEPUTATIONS/PRESENTATIONS/ SUBMISSIONS10 ITEM 11 REPORTS OF OFFICERS .......................................................... 11 11.1 GOVERNANCE........................................................................... 11 11.1.1 Status of Council Decisions (File No.: 13/06/0001) ........................................11 11.2 REGULATORY AND COMMUNITY SERVICES ........................ 27 11.2.1 DIRECTOR REGULATORY AND COMMUNITY SERVICES ...............................27 11.2.1.1 Monthly Report – Community & Regulatory Services (File No.: 13/04/0001) ...27 11.2.1.2 Delegated Planning & Building Approvals for March 2008 (File No.: 18/07/0002 & 07/02/0003)....................................................................................................36 11.2.1.3 Town Entry Statement – Artwork Expression of Interest (File No.: ) ................42 11.1.2.4 Port Hedland Visitor Centre Funding Agreement … (File No.: 20/01/0026) ....47 11.2.1.4 Sponsorship Request – Port Hedland Speedway Club (File No.:26/02/0024) ..55 11.2.2 PLANNING SERVICES .......................................................................................59 11.2.2.1 Proposed Carpark in Keesing Street Road Reserve (File No.: 30/14/0003 ) ...60 PAGE 3 PDF created with pdfFactory Pro trial version www.pdffactory.com MINUTES : ORDINARY COUNCIL MEETING 23 APRIL 2008 11.2.2.2 Request for Extension of Temporary Builder’s Yard at Lot 1331 (21) Tinder Street Port Hedland (File No.: 130148G) .................................................................66 11.2.2.3 Proposed Boundary Fencing at Lot 18 (32) Centennial Loop, South Hedland (File No.: 410014G) ..............................................................................................70 11.2.2.4 Proposal to Relinquish Reserve 34591 (Lot 5859 Schillaman Street) for use as Transport Depot (File No.: 130264G).............................................................75 11.2.3 COMMUNITY AND ECONOMIC DEVELOPMENT ..............................................79 11.2.3.1 Replacement of Matt Dann Cultural Centre Film Make-up Table and Film Projector Lens (File No.: 26/15/0001) ...........................................................................79 11.2.3.2 Policy Amendment for StarSearch Event (File No.: ART-011) .........................82 11.3 ENGINEERING SERVICES ................................................................................85 11.3.1 DIRECTOR ENGINEERING SERVICES .............................................................85 11.3.1.1 Monthly Report – Engineering Services (File No.: 13/04/0001) .......................85 11.3.1.2 Green Waste Management (File No.31:08/0004) ............................................99 11.3.2 TECHNICAL SERVICES ...................................................................................103 11.3.2.1 Arts & Cultural Precinct – Palm Tree Report (File No.: 21/01/0032) ..............103 11.3.2.3 Amendments to Council Policy 9-008 Verge Treatments (File No.: 30/10/0006)117 11.3.3 PORT HEDLAND INTERNATIONAL AIRPORT .................................................124 11.3.3.1 Airport Bar and Café Operation – Financial and Operating Report (File No.: 30/09/0027)..................................................................................................124 11.3.3.2 Additional of Airport Café and Bar Liquor Licence (File No. AIR-083) ...........129 11.3.3.3 Checked Baggage Screening Implementation: Port Hedland International Airport (File No.: 30/01/004) ...................................................................................131 11.3.3.4 Qantas Airways Waiver of Fees (File No.: 30/09/0006) ................................136 11.4 GOVERNANCE AND ADMINISTRATION ................................ 141 11.4.1 CORPORATE SERVICES ................................................................................141 11.4.1.1 Financial Reports to Council for Period Ended 29 February 2008 (File Nos: FIN- 008, FIN-014 and RAT-009) .........................................................................141 11.4.1.2 Requests to Write-off various monies on Non-rateable properties, Dead-Tenements and duplicate assessments (Assessment No’s.: Various). ............................147 11.4.1.3 Reserve and Foreshore Amendment Local Law 2008 ...................................153 11.4.2 GOVERNANCE ................................................................................................158 11.4.2.1 Cinema – Development Options ...................................................................158 11.4.2.2 Staff Housing Plan Implementation ...............................................................162 11.4.2.3 Strategic Plan 2007-2012 – Final Quarterly Review Update Report (File No.: …-…) 170 ITEM 12 LATE ITEMS AS PERMITTED BY CHAIRPERSON/COUNCIL172 12.1.1 EPA- Level of Assessment – Fortescue Metals Group Ltd (FMGL) - Publication on Environmental Protection Authority Report # 1286. Port Facility Upgrade - Anderson Point, Port Hedland, Dredging & Wharf Construction 3rd Berth - Appeal Period172 12.1.2 Environmental Protection Authority Report and Recommendations – Spinifex Ridge Molybdenum Project (Assessment) No 1657 Moly Metals Australia Pty ........176 12.2.1 Audit and Finance Committee – Audit Tender (File No.: ……) ......................179 12.2.2 Audit and Finance Committee - Investment Policy ........................................182 ITEM 13 MOTIONS OF WHICH PREVIOUS NOTICE HAVE BEEN GIVEN191 ITEM 14 CONFIDENTIAL ITEMS ............................................................ 191 ITEM 15 APPLICATIONS FOR LEAVE OF ABSENCE .......................... 191 ITEM 16 CLOSURE ................................................................................. 191 16.1 DATE OF NEXT MEETING ...............................................................................191 16.2 CLOSURE ........................................................................................................191 PAGE 4 PDF created with pdfFactory Pro trial version www.pdffactory.com MINUTES : ORDINARY COUNCIL MEETING 23 APRIL 2008 ITEM 1 OPENING OF MEETING NOTE: The Ordinary Meeting of Council was unable to commence at 5:30 pm due to a lack
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