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Secretarial Department Secretarial Department SD/F24/42/2020-21 June 24, 2020 The Manager The Manager Listing Department Department of Corporate Services The National Stock Exchange of India BSE Limited Limited Phiroze Jeejeebhoy Towers, Exchange Plaza, Bandra-Kurla Complex, Floor 25, Dalal Street, Mumbai – 400 001 Bandra (E), Mumbai – 400 051 Re.: Scrip Symbol: FEDERALBNK/Scrip Code: 500469 Sub: Annual General Meeting (AGM) – Notice of 89th AGM, Annual Report 2019-20, Intimation of Book Closure and e-voting related matters Dear Madam/ Sir, The 89th AGM of the Bank will be held on Thursday, July 16, 2020 at 11 a.m. IST through Video Conferencing / Other Audio Visual Means. In accordance with circulars issued by Ministry of Corporate Affairs (MCA), shareholders will be able to attend and participate in the AGM only through VC / OAVM. Pursuant to Regulation 34(1) of Securities Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI Listing Regulations”), we are submitting herewith the Annual Report of the Bank along with the Notice of AGM for the financial year 2019- 20 which is being sent through electronic mode to the Members of the Bank. Pursuant to Regulation 42 of SEBI Listing Regulations, the Register of Members and the Share Transfer Books of the Bank shall remain closed from July 11, 2020 to July 16, 2020 (both days inclusive). Details of the book closure are as follows: Scrip Code/ Stock Type of Book Closure Record Purpose Symbol Exchange Security Date 500469 BSE Limited Equity Saturday, July 11, Nil 89th FEDERALBNK National Stock Shares 2020 to Thursday, AGM Exchange of July 16, 2020 (both India Limited days inclusive) The Bank is providing electronic voting facility to its members to exercise their right to vote by electronic means on any or all the items of business as set out in the Notice, through National Securities Depository Limited, (NSDL) e-voting platform, which will commence on Monday, July 13, 2020 at 9:00 am and ends on Wednesday, July 15, 2020 at 5:00 pm. The e-Voting module will be disabled after 5 p.m. on Wednesday, July 15, 2020. The members who have not cast their votes by remote e-voting can exercise their voting rights through the e-voting system during the AGM. A person, whose name is recorded in the Register of Members or in the Register of Beneficial Owners maintained by the Depositories as on cut-off date i.e. Friday, July 10, 2020 only shall be entitled to avail the facility of remote e-voting or e-voting at the meeting. The Federal Bank Ltd. Registered Office: Federal Towers, Aluva, Ernakulam, Kerala, India 683 101E-mail: [email protected]| Phone : 0484-2622263,L65191KL1931PLC000368,www.federalbank.co.in The Annual Report and the Notice of 89th AGM are also uploaded on the Bank’s website, https://www.federalbank.co.in/shareholder-information and on the website of National Securities Depository Limited (NSDL) https://www.evoting.nsdl.com. Kindly take the information on record. Thanking you, Yours faithfully, For The Federal Bank Limited Samir P Rajdev Company Secretary The Federal Bank Ltd. Registered Office: Federal Towers, Aluva, Ernakulam, Kerala, India 683 101E-mail: [email protected]| Phone : 0484-2622263,L65191KL1931PLC000368,www.federalbank.co.in THE FEDERAL BANK LIMITED CIN: L65191KL1931PLC000368 Federal Towers, Aluva, Kerala - 683 101, India. Phone: 0484 – 2622263, E-mail: [email protected] Website: www.federalbank.co.in NOTICE TO SHAREHOLDERS Notice is hereby given that Eighty Ninth Annual General Meeting (AGM) of the members of The Federal Bank Limited will be held on Thursday, July 16, 2020 at 11 a.m. IST through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”) to transact the following business: ORDINARY BUSINESS 1. To receive, consider and adopt a. the audited financial statements, including audited Balance Sheet and Profit and Loss Account of the Bank for the financial year ended March 31, 2020 and the Reports of the Board of Directors and the Auditors thereon. b. the audited consolidated financial statements, including audited consolidated Balance Sheet and Profit and Loss Account of the Bank for the financial year ended March 31, 2020 and the Report of the Auditors thereon. 2. To appoint a Director in place of Mr. Shyam Srinivasan (DIN: 02274773), who retires by rotation, and being eligible, offers himself for re-appointment. 3. To appoint Joint Statutory Central Auditors and to fix their remuneration. To consider and, if thought fit, to pass, with or without modification, the following Resolution as an Ordinary Resolution: “RESOLVED THAT pursuant to the provisions of Section 139, 142 and other applicable provisions, if any, of the Companies Act, 2013 (“the Act”) read with the Companies (Audit and Auditors) Rules, 2014 and other applicable rules, if any and the provisions of the Banking Regulation Act, 1949 (including any statutory modification(s) or re-enactment(s) thereof for the time being in force) and the rules, guidelines and circulars issued by the Reserve Bank of India (“RBI”), from time to time and in terms of their confirmation with regard to their eligibility to be appointed as Statutory Auditors pursuant to Section 141 of the Companies Act, 2013 and applicable rules and as per the approval granted by RBI, Members of the Bank be and hereby appoint M/s. Varma & Varma, Chartered Accountants (Registration No. 004532S), Kochi for a period of four (4) years together with M/s. Borkar & Muzumdar, Chartered Accountants (Registration No. 101569W), Mumbai for a period of three (3) years as Joint Statutory Central Auditors of the Bank from the conclusion of 89th AGM till the conclusion of 93rd and 92nd AGM respectively, on a remuneration / fees of Rs. 1,30,00,000/- (Rupees One Crore Thirty Lakhs only) plus outlays and taxes at the applicable rates, for the purpose of audit for the Financial Year 2020-2021, including certifications, reporting on internal financial controls, of the Bank's accounts at its head office, branches and other offices, for such remuneration and expenses thereafter as may be mutually agreed between the Bank and the said Statutory Auditors and as may be further approved by the Board from time to time, with power to the Board, including relevant Committee(s) thereof, to alter and vary the terms and conditions of appointment, etc., including by reason of necessity on account of conditions as may be stipulated by RBI and / or any other authority, in such manner and to such extent as may be mutually agreed with the Statutory Auditors.” Page 1 of 36 Special Businesses 4. Appoint and to fix the remuneration of branch auditors in consultation with the Statutory Central Auditors for the purpose. To consider and, if thought fit, to pass, with or without modification, the following Resolution as an Ordinary Resolution: “RESOLVED THAT pursuant to the provisions of Sections 139 and 143(8) of the Companies Act, 2013 read with the Companies (Audit and Auditors) Rules, 2014 and other applicable rules, if any, the applicable provisions of the Banking Regulation Act, 1949 (including any statutory modification(s) or re-enactment(s) thereof for the time being in force) and the rules, circulars and guidelines issued by Reserve Bank of India, including any statutory modification(s) or re-enactment(s) thereof, the Board of Directors be and is hereby authorized to arrange for the audit of the Bank’s branches for the financial year 2020-21 and to appoint and fix the remuneration of branch auditors in consultation with the Joint Statutory Central Auditors.” 5. Re-appointment of Mr. Shyam Srinivasan (DIN: 02274773) as Managing Director & Chief Executive Officer of the Bank. To consider and, if thought fit, to pass, with or without modification, the following Resolution as an Ordinary Resolution: “RESOLVED THAT pursuant to the provisions of Section 152, 196, 203 and all other applicable provisions, if any, of the Companies Act, 2013 (hereinafter referred to as ‘the Act’) and the relevant Rules made thereunder (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force), Section 10B, 35B and other applicable provisions of the Banking Regulation Act, 1949 (including any statutory modification(s) or re-enactment(s) thereof for the time being in force) and the rules, circulars and guidelines issued by the Reserve Bank of India (‘RBI’) and the applicable Regulations under the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, Articles of Association of the Bank and the approval granted by the RBI vide letter DBR. Appt. No.2280/ 08.38.001/2019-20 dated September 21, 2019, Mr. Shyam Srinivasan (DIN: 02274773) be and is hereby re-appointed as Managing Director & Chief Executive Officer of the Bank, for a period of one year with effect from September 23, 2019 to September 22, 2020 on such remuneration, terms and conditions as detailed in the explanatory statement to this notice.” 6. To take on record RBI approval for appointment of Ms. Grace Koshie (DIN: 06765216) as Part- Time Chairperson of the Bank and to approve her remuneration. To consider and, if thought fit, to pass the following resolution, with or without modification(s) as an Ordinary Resolution: “RESOLVED THAT pursuant to the applicable provisions of the Companies Act, 2013 (the 'Act') and the rules made thereunder, Section 10B and other applicable provisions of the Banking Regulation Act, 1949 (including any statutory modification(s) or amendment(s) thereto or re-enactment(s) thereof for the time being in force), and the rules, circulars and guidelines issued by the Reserve Bank of India, and Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, and subject to the provisions of the Articles of Association of the Bank, and the Page 2 of 36 approval granted by the Reserve Bank of India ('RBI') vide letter DBR.
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