Notice of Meeting: I hereby give notice that an ordinary meeting of Operations & Activity Performance Committee will be held on:
Date: Tuesday, 24 July 2012 Time: 9.30 am Meeting Room: Committee Room 1 Venue: Municipal Building, Garden Place, Hamilton
Barry Harris Chief Executive
Operations & Activity Performance Committee OPEN AGENDA
Membership Chairperson Cr M Gallagher Deputy Chairperson Cr A O’Leary Members Her Worship the Mayor Ms J Hardaker Cr D Bell Cr P Bos Cr G Chesterman Cr M Forsyth Cr J Gower Cr R Hennebry Cr D Macpherson Cr P Mahood Cr M Westphal Cr E Wilson
Quorum: A majority of members (including vacancies)
Meeting Frequency: Six weekly
Fleur Yates Senior Committee Advisor
17 July 2012 [email protected] Telephone: 838 6771
www.hamilton.co.nz
Operations & Activity Performance Committee Agenda 24 July 2012- OPEN Page 1 of 54
Role & Scope . The overall mandate of this committee is to request and receive information concerning Councils activities and develop consistent and pragmatic reasoning that will enable Council to be informed of future directions, options and choices. . The committee has no decision making powers unless for minor matters that improve operational effectiveness, efficiency or economy. . To monitor key activities and services (without operational interference in the services) in order to better inform elected members and the community about key Council activities and issues that arise in the operational arm of the Council. . No more than 2 operational areas to report each month . Receive reports relating to organisational performance against KPI’s, delivery of strategic goals, and community outcomes and vision. . To give visibility to key operational matters by activities . Reporting may identify issues that require policy or staff direction
*Notes: • The frequency and timing of project reports to be defined by the committee • Service level reports including service issues to be based on rolling KPI status reports
Committee Can Work in Forum Mode From time to time the agenda for a Committee meeting will be organised and planned in “Forum mode” to enable members to more effectively lead, and participate in, the policy development process. This could be for a full agenda or part thereof. “Forum mode” means that the Committee will consider (by resolution) suspending Standing Orders to enable the Committee to have more informal discussion and to set direction for the organisation in developing the policy or strategy matters coming before the Committee. Key issues and any direction set will be recorded for any section of a formal meeting that is run in Forum mode.
Power to Act In accordance with the General Delegation conferred by this manual, this Committee has limited powers and may: • Receive reports and other performance data and information as may be requested by the Committee • Identify and seek adjustment of minor matters that improve operations
Power to Recommend In accordance with the General Delegation conferred by this manual, this Committee may make recommendations: • To the Chief Executive • To Strategic & Policy Committee
Operations & Activity Performance Committee Agenda 24 July 2012- OPEN Page 2 of 54
ITEM TABLE OF CONTENTS PAGE
1 Apologies 4
2 Confirmation of Agenda 4
3 Declarations of Interest 4
4 Public Forum 4
5 C-1195 Resolution Monitoring Report - July 2012 5
6 C-1131 General Manager's Report 8
7 C-1135 Economic Development Update 16
8 C-1138 Event Facilities Unit 3rd Quarter Report 22
9 C-1146 City Promotions 28
10 C-1134 Hamilton City Council's Submission to the Local Government Act 2002 Amendment Bill Recommend to Council 34
11 C-1147 Envirofund Contestable Fund Allocation 2011-2012 41
12 C-1010 Hamilton Smallbore Rifle Club Inc - Lease application 44 Recommend to Council
13 C-997 River Glade Archers Inc - Licence application 49 Recommend to Council
14 Resolution to Exclude the Public 54
Operations & Activity Performance Committee Agenda 24 July 2012- OPEN Page 3 of 54
1 Apologies
2 Confirmation of Agenda The Council to confirm the agenda.
3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
4 Public Forum As per Hamilton City Council’s Standing Orders, a period of up to 30 minutes has been set aside for a public forum. Each speaker during the public forum section of this meeting may speak for three minutes or longer at the discretion of Her Worship the Mayor.
Please note that the public forum is to be confined to those items falling within the terms of the reference of this meeting.
Should you wish to participate in the public forum, please contact Democratic Support Services by telephoning 838-6771.
Operations & Activity Performance Committee Agenda 24 July 2012- OPEN Page 4 of 54 Report Name: Agenda Agenda Committee Performance Activity & Operations Authoriser Signatory 2. 1. That the report be received. Recommendation Committee:
Attachment - 1 Attachments -
2012-
07-
24 24 Anthony Dick, Democratic Support Democratic Dick, Anthony
J Resolution MonitoringReport - Performance Committee & Activity Operations uly 2012
Resolution Monitoring Report Report Resolution Monitoring
- 2012 24 July
Services Manager -
Operations & Activity & Operations Performance Committee
OPEN Date: Author:
council report council
Fleur Yates Fleur 24 July 2012
Page Page 5 of of 54
Item 5 Attachment 1 Item 5 Agenda Agenda Committee Performance Activity & Operations 1. 4. 3. 2.
Herbicide Policy Policy Herbicide Update 13/3/18. City WiFi Management Place Garden Management Emergency Subject
2012 April 11 Meeting: Council c) b) .... consideration. for further Committee Performance andActivity the Operations to be referred Association Garden the P That 2012 April 11 Meeting: Council b) .... November 2011 24 Meeting: Council d) c) b)
Staff report back in September 2012 with the service service the with 2012 September in back report Staff be ongoing and reported back regularly, and back regularly, andreported ongoing be Wi City expand the further to andcosts options the of investigation the Operations and Activity Performance Committee. Progress concerning the implementation of the report be reported back to the these will be implemented note theCouncil recommendationsof thethat Herbicide Policy and Review year, notethe thein useCouncil decline of the herbicidepast over Management. and Emergency Defence of Civil Ministry the by undertaken audit assessment capabil independent the following Defence Civil concerning improvements for achieving and timeframes targets progress, on further will report Staff - 2012 24 July
lace management and signage proposal from the Hamilton Central Business Business Central Hamilton the from proposal andsignage management lace
OPEN
by staff as resources allow, and allow, resources as by staff
Resolution
contract renewal options. renewal contract
- Fi project area project Fi
ity ity September 2012. in November 2012. November in C Performance Operations & Activity to back report Annual their submission to to submission their a requesting withdrawal of Association (HCBA) CentralHamilton Business re been Written confirmation has Performance Committee. Operations & Activity the to Report CDEM next in be included To
Current Status ceived from the ommittee
Page Page
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Agenda Agenda Committee Performance Activity & Operations 5.
Lane Cycle Road Comries
2012 5July Meeting: il Counc time. months besix in reviewed andthat matter this Road Bankwood and between Lyndon Road Court Comries of side lane northern remain cycle the on the That Extraordinary Meeting: June 6 2012 Meeting: Extraordinary - 2012 24 July
OPEN
February 2013February agencies. relevant and businesses and other HCBA with wo to continue Place Advisor role and will Garden vacant current torecruiting fillthe be will Unit Development Community The Garden Place. manage
rk closely closely rk Page Page 7 of of 54
Attachment 1 Item 5 Item 6 8. Report Name: Agenda Agenda Committee Performance Activity & Operations Authoriser Signatory 7. 6. 5. 4. 3. 2. 1. Committee:
Attachment 2 Attachment 1 provided be will that report final the in and included be completed also will quotes Spencer John and and estimated the to costs therepair pool.A robust financial analysis ground stability the provideto reasonable certainly of what re is work Council not staff viable. will continue to complete their investigations to identify leak the and purs representatives to no Waikatowish that Waikato, longer Sport from andthey from Swim standard, received councilhave acompliant written to bring staff up it to Pools confirmation Due to the recent cha Pools Municipal General Manager Community That the report be received. Recommendations Attachments
ue their recent business proposal submitted through the 10 year Plan as they deem this this deem they as Plan year 10 the through submitted proposal business recent their ue
to council by the end of the ye the of byend the council to L ance Vervoort,ance General Manager Community
General Manager's Report Performance Committee & Activity Operations - -
Hamilton Youth Council Meeting Minutes - Minutes Meeting Council Youth Hamilton Council of Elders Meeting MinutesElders Council of
nge circumstances andincreaseof the inrepair costs to Municipal the
- 2012 24 July ar to make a final decision.
OPEN Author: Date: -
2012
council report council -
05-
2012-
04 Lance Vervoort 24 July 2012
06-
12 12
of both the Livingstone’s
quired to be completed completed to be quired
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Democracy Budget Democracy on Services) Democratic Support Anthony Dick (HCC Presentation by Welcome Carried That the apologies for the meeting of the Council of Elders 4 May 2012 be accepted Resolved: Planning Speakers: Guest Apologies: John Bates Maxine Hodgson Auk Ter Veen Ton Gregory Noel George Belling Huw Evans Present Operations & Activity & Operations
y Howard ITEM
Roger Loveless, Babru Singh, Ruth Van Sluisder
Agenda Agenda Committee Performance
Anthony Dick, HCC Support Democratic Services, Paula H Rolfe, • • •
Committee Room 1, Hamilton City Council City Hamilton 1, Room Committee Prayer by Amanda Prayer by Budget is spent on servicesgovernance Council for Democratic Support Services provide all o o
Hamilton City Council of Elders of Council City Hamilton 2012 May on 4 held Meeting DemocraticSupport budget Election budget . . Noel Gregory/TonyNoel Howard (standing orders), print costs subscriptions training,Staff, runs theseelections) (HCC Council Regional Waikato tpar funding of WDHB and Training and elections for HCC, DISCUSSION 9.15am - 2012 24 July
Cr PippaMahood Hannah Banks (secretary) Margaret Gault Peggy Koopman Amanda Bradley Mike Hills Carole Irwin
OPEN
-
Boyden
CC City CC City Page Page ACTION
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Attachment 1 Item 6 Attachment 1 Item 6 Minutes Confirmation of Mahood Pippa Cr from Update District Plan Planning) on draft Paula Rolfe (HCC City Presentation by
Agenda Agenda Committee Performance Activity & Operations
• Carried adopted as a true and correct record of of That the minutes of the Council of Elders meeting Resolved: Meeting of 13April2012 The Council of Elders to confirm the minutes of the • • • 13April 2012, unless they Councillors do not get meeting attendance fees are organisedare intospecific forums Hearings will be a bit different this time and TermPlan andmore than200 to be heard More than 700 submissions received Councilanswered of Elders questions andDistrict the draft presentedPlan on Paula o o
representation/partnership) Partnership portions(i.e. iwi Elected members budget (LTP) ...... Tony Howard are statutory meetings
copies having beencirculated, Food anddrinks during meetings courses) attend must and matters must be qualifiedinRMA Statutory committees (members and Counci space (i.e. Committee Rooms and occupancy space Office Training Councillors body subscribed to local government Elected members must be soon moving i to Agendas, minutes, reports and Remuneration Authority) tied by le Elected members remuneration etc, office space - 2012 24 July
gislation (i.e. /Carole Irwin/Carole l Chamber)
OPEN
- pad technology
on Longon
be be
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Chairman’s Report Chairman’s Correspondence Matters Arising Report Subcommittee Environment Report Subcommittee Communit
Operations & Activity & Operations
y
Agenda Agenda Committee Performance • • • • • Carried receivedbe That the Inwards and Outwards correspondence Resolved: • Outwards Inwards • • Carried received That the Community Subcommittee Report be Resolved: • they hopeinvited to be again thethat ceremony was very moving and that thanking her for her invitation to the Elders, Decidedwrite to a letter He to Day commemoration Took part in parade and laid awreath at Anzac not staff staff, as elected members make the decisions, askedand Eldersthat refrain from criticising HCC staff attend meetings to present on policy Mike reminded Council of Elders members that Nil commemoration Day Anzac Nil Chamber disability lift KowhaiTe railcrossing Amanda spoke to the minutes
o o
o members of attendance small number Huw expressed disappointment at the for LTP hearings for Hannah that lift will be finished in time Athol Thompson co
place inplace the parade Elders could not find an official Will also bring up that Council of George Belling/Noel Gregory Belling/Noel George Amanda Bradley/Maxine Hodgson - 2012 24 July
of Council of Elders
OPEN nfirmed with
r Worship r Worship
•
• Mike to follow up follow to Mike crossing crossing Teon Kowhai rail Cr Macpherson letter reminder to Mike to send Page Page 11 of of
54
Attachment 1 Item 6 Attachment 1 Item 6 General Business
in in Next Agenda Agenda Committee Performance Activity & Operations Committee Room 1, Level 1 (Mayoral Wing). (Mayoral 1 Level 1, Room Committee meeting meeting 9.15am Friday 8June 2012
• • • Carried received That the Environment Subcommittee Report be Resolved: • • • • the Overlander schedule from 25 June 2012 schedule June Overlander 25 from the John highlighted that there will be changes to Johnspoke about 14to December 2012 due to Civic Awards Agreed to change Council of Elders AGM date Council’s policy on this? Perks for Councillors and staff– there needs to be more balance future Council of Elders meeting. He believes in the private sector who could present at George highlighted that there aremany Hamilton control over how many liquor stores are in Her Worship saying that Council needs to have It was recommended that a letter be sent to closed at 12.06pm That being all of the business, the meeting o
o o o o perks Hannah stated that staff do not get any
appropriate bylaw about this, perhaps asubmission on Decided that a statemen enforcing this people to break thelaw not by John felt that Council allowing instances the footpath except in a couple of Cyclists notallowed are to cycle on District aboutSpoke an article from Rodney Gregory/JohnNoel Bates
- 2012 24 July cyclingon footpaths
OPEN
what is is what t be written written be t
people
• • • • • •
follow this up Subcommittee to Environment Dick up with Anthony Hannah to follow Anthony Dick policy with staffup perks Hannah to follow Elders Councilfor of concerns/ideas Mike to discuss Georgecontact to Mike with touch in get and speakers potential guest Georgecontact to up? follow to Mike Page Page
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Apologies: Present: Venue: 16 Date Agenda Agenda Committee Performance Activity & Operations [From Grace] Debrief Disco Roller Welcome Item 27 June June Time: Date: • . • • . . •
- in their size as they had run out, not quite sure how to solve this this solve to how sure quite not out, run had they as size in their - Yes, it should be. Always do it bigger and better! annual? be it Should recycling. more invites, for map place, the finding skates, enough Not improved? be could What structure. simple ha time, good age good, was Turnout wentWhat well? resignation of Letter Renee Junger holi school in us their visit and come keen group to council Another Forsyth Cr Correspondence Previous Minutes of Confirmation CorrectionPrevious to Minutes Apologies
Opting for second tier of YC of tier second for Opting Linch Sara -
What could be improved: Some people were unable to hire skates skates hire to unable were people Some improved: be could What
I think it was great in terms of the turnout the of terms in great it was think I
days Log’s passed a motion of thanks for this for thanks aof motion passed Log’s
FYI Yo Zeal 1 Activity Sophie Were, HannahSophie Banks, Grace Ng, Tania - Tapsell Hermann. Tania of Elders), (Council Hills Anaru,Hilary, Assil,Will, B CityHamilton Council, Committee Room 1 6.05pm 12 June12 2012
uth Forum uth
nded aout lot of YC material, Wintec lolliesahit, st –
7.25pm Craft Fair Craft HAMILTON YOUTH COUNCIL MEETING
-
group spreadwas diverse, everyone had a
-
none
AGENDA -
rydie, Legen, Jess, Log’s, Jason, James, Michael accepted - 2012 24 July
9:30 1pm 10am Time
OPEN
–
3:30
–
Bennett Wintec Hub Wintec Place Garden Where Reynolds Logan Responsible HYC Executive
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Attachment 2 Item 6 Attachment 2 Item 6 . Update FYI Agenda Agenda Committee Performance Activity & Operations JUNE THE ...... BusinessGeneral HillsMichael (Council of Elders) Update Development Social Update Councillor 29 - - - - . - - - Member the of Month – invitation Jason’s circle) round a (go in events promote issues and raise to Opportunity - survey Youth Volunteer excellence awards (Kylie) efficiency Meeting Rockers: HiphopChief comp performances, (dance, graf) 28 Next Zeal event: James = Event Manager workshops. Pathways 22 evening cocktail Funders upda Zeal - - . . Touring Ruby Frost – Frost Ruby Touring
th
Roles on the day on the Roles Registrations the 27 on up Coming so farProgress up comes one abetter if week youth event for of type another hosting from - were they thinking window hire skate the up at lined people few a quite as useful been have also would stadium the of part concessions food the at hire skate for pay to need you that Indicating wear. normally what they from down one asize for ask n should wome so sizes in men were skates their that bestated also should It problem. Before theBefore next full YC meeting in Julyemail to [email protected] Picture (NZ) & Hamilton What: 100 word article (max) an inspiringon youthfrom or in members Council Youth All Who: focusMain has been the andon LTP the District Plan Now another departmentwith (now with staff)134 – manager unit New youth ev our particularly – funds our reviewing of process the In round funding finished Just Wednesday June @ the Museum – Museum the June @
I think it could definitely be annual, though this doesn't restrict us us restrict doesn't this though annual, be definitely it could think I - JULY
te: signed for Havoc building building Havoc for signed te:
CHALLENGAah!
meant to pay there. pay to meant
workshop – CRAFT MARKET 16
8
th Get alife >>
schools tours – tours schools Ethnic Communities Listening Forum Listening Communities Ethnic
–
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27
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July. July. - 2012 24 July
some reductions, reductions, some
OPEN
th
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Hannah) of place (in HermannTania N/A Group FYI Working
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Agenda Agenda Committee Performance Activity & Operations • • • • RSVP: Hamilton Civic Square, Hamilton City Council Building, Venue: Time: When: DairyNZ Barwood, Bill Facilitator Industry Education Otorohanga Speakers: to: is Life a of Get The aim Respond to government skill development and youth transition youth and development skill government to Respond Emphasise the valueof workforce development t Develop a wide communityunderstanding of 'career' Raise awareness of skillneedsopportunities and in Waikato Newsletter sent to [email protected] [email protected] to sent Newsletter
June 27 Wednesday June 20 Wednesday The Mayor Dale Williams, Dale Mayor
for catering purposes catering for Ground Floor 4pm 4pm
Reception Lounge, Reception -
6pm
District Council
Dear
You are cordially invited tous join invited are cordially You Jason (applicable to members Youth – Council (applicable Jason
2012 2012
Visit
-
Unsubscribe from list from Unsubscribe
to of thisof year's Get Life a Careers Camp Grow Your FutureGrow - Get Life a Careers
info@getalife
www.getalifewaikato.co.nz o employers in attracting, up
May toMay August INVITATION
waikato.co.nz -
initiatives
Send to friend to Send - 2012 24 July
Campaign 2012
Grow Waikato
for the celebration for more details
- - skilling
Powered By Powered
OPEN
aign and retaining staff retaining and
email Jason)
Xstream Email Xstream
from digitalstream.co.nz from Page Page 15 of of 54
Attachment 2 Item 6 Item 7 8. 7. Agenda Agenda Committee Performance Activity & Operations 12. 11. 10. 9. 6. 5. 4. 3. 2. 1. Assessment of significance Financial status context Plan or Policy Strategy, Community goal and ou tcome Period Report Report Status Report Name: Committee:
Council’s review of economic de review economic of Council’s Council inCity an Economic Development Agency capacity. notificationThis is timely given HamiltonOpportunity has intentionsignalled their to longer no provide services to Hamilton The immediate focus for Council has been in reassessi in been has Council for focus immediate The being Upper North the Island Alliance Strategic and CoreCities. currently is involvedCouncil inkey regional/national two economic development initiatives clustering. industry There are some extremely positive developments in the region includ awarebe of in the coming quarter. reporthighlightsThis achievements, activities and trends during period this and flags items to for activity purposeThe of reportthis is to advise Council of progress towards economic development There are no attachments for this report. That the report be received. Recommendation/s from Management Executive Summary Purpose of the Report Attachments
the period ending June 2012. June ending period the
Update DevelopmentEconomic Performance Committee & Activity Operations
velopment is currently underway. is currently velopment
accordance with the recommendations is not is the recommendations with accordance S andCouncils 2002 LGA the in provisions making decision the to regard Having allocated is budget There Strategy Development Economic andInnovative Prosperous January Open considered to have a high degree of degree ahigh significance to have considered - 2012 24 July
–
2012 June
OPEN Author: Date:
ng role in economic its development.
council report council
Aaron Fleming Aaron 24 July 2012
ignificance Policy, a decision in in decision a Policy, ignificance
ing new builds and and builds new ing
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Agenda Agenda Committee Performance Activity & Operations 18. 14. 13. 15. 16. 17.
• • • • • • • • • • • • •
Hamilton andHamilton Waikato Tourism Soda Inc. Soda Waikato Limited Innovation Central Hamilton Hamilton Opportunity supported. and attended well was which 2012 held in June was Growth Conference and Innovation An EventFacilitiesits operations and othereconomic growth initiatives. through segment visitor this towards shift Council’s to aligns which tourism event and business Exhibition during this reporting period. reporting this during Exhibition intoevents the central city including AgWear the Gala andWorld the International Pres FestivalLantern and Fringe Hamilton’s Festival. Association The also is actively supporting new Chinese have the been sponsorship through Association by the supported events annual Key development effortspost the2011Flair event. contracts has of $230,000 business aresult as the signed been of with cluster aviation operat tourism by regional supported in April wasAn which held Annualin and Hamilton well 2012 was attended Conference CEO’s of Waikato Digital Enterprises attended the events.theattended Enterprises Digital Waikato of CEO’s 60 Over Thinking’. ‘Design on focus a with held been have workshops Industry Digital Two ofopening in Hamilton’s Zeal central city in the future. near the assist has assistedfundraising, with Association to The networkingand support providing Soda hosted the Innes 48hr Business Start Business 48hr Innes the hosted Soda subsidiary of Waikato Regional Airport Limited. been has now as established12 months andTourism Hamilton owned Waikato for a 100% sponsorship for a 2013 event to be held. be a to for 2013 event sponsorship had participants 48 across eight teams. The success theof event has attracted early innovation event of its kind in the Waikato. The event attracted sponsorship of $130,000 and Activity during report period A largepart o sector. plan. has included This technology forums nontargeting delivery digital projects,of including implementation driving the of Council’s Digital Hamilton income $80,000 to $280,000 (excluding GST). Association’sincreasing the membership to 1200 andbusinesses increasing annual their extended was boundary District Improvement Business the Year Plan 10 the Through andHamilton Waikato Tourism has also re and media and media editorial coverage. www.hamiltonwaikato.com, Marketing through Digital Map, Trail Regional Museum campaign, Domestic marketing has been akey focus during Keyinitiatives period. this include an AA and financed by was Innovation debtWaikato and agovernment grant of $3.95 million. producers. The dryer is the Waikato component th of to createcompanies and new reachproducts new export in particularmarkets, specialtymilk spray allows new dryer the million, $11 of acost At Park campus. Innovation Waikato the at developed been has dryer spray development product independent first Zealand’s New
f Opportunity Hamilton’s resources this year have been focussed on ensuring the the on ensuring focussed been have this year resources Hamilton’s Opportunity f
Business Association
ors.
- 2012 24 July
-
Up competition, the first entrepreneurship and and entrepreneurship first the competition, Up -
orientated their focus into the promotion of promotion the into focus their orientated
OPEN e New Zealand Food Innovation Network Network Innovation Food Zealand New e
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technology businesses businesses technology
and the health health the and Page Page
17 of of 54 s
Item 7 Item 7 20. Agenda Agenda Committee Performance Activity & Operations 21. 19. • • • • • •
• • • •
requirements. requirements. includedThis developing aregional economic profile. budget potential and on options back report and strategy development economic regional a of preparation scopethe to staff resolved Regional for Waikato Council the In 2012 February local business and innovation community. innovation and business local the to provide organisation’s various that the funding opportunities and assistance, technical research, education, training, support, advice, the all together pools essence in This sought. Waikato Inc. Waikato IslandUpper North Strategic (UNISA) Alliance RegionalWaikato Co o level. authority inCurrently the Waikato region, economic development strategy is work done at territorialthe o o namely transport; economic infrastructure and sector the- for inter focus initial The lens. Island North upper an through NewZealand of performance economic the support joine seven The have Councils Councils). and NorthlandRegional Regional City,(Hamilton Whangarei District, Auckland, Tauranga City, Bay of Plenty Regional, Waikato end for group project this first The developing is landing acentral online redirects the page that clientSoda Green Fire Islands has recently trave festival. Olympics London the asof part to perform scheduled are and reviews great received have Irish, and Maori of cultures two the together brings which company, production show stage Zealand’s freight travels through travels freight andZealand’s Island regions upper collectively North regions, the the tha More NewZealand. within business doing of cost the reducing of Auckland Transport,KiwiRail industry. and the aim targeted is The of project to identify ways projects of first One the NZTA funded the is regional partnering study freight NZTA, with o Waikato GovernmentLocal Forum. These include: RegionalconsideredWaikato Council to have working staff alternative options the through report. economic development strategy. The Forum did not accept the recommendations this of develop aregional to group governance independent an of development the outlining A report was tabled at the Waikato Local Government Forum meeting June on 11 2012 UNISA along is support and referral to start up businesses/innovation. up to start referral and support improved cross of amodel working on authorities, andorganisations including Council. local group The City Hamilton currently is Wa
The groupisThe in its still infancy and has no formal structure. ikato Inc. was established Inc.ikato was ago an as collaboration 12 businesses,months informal of - user to the appropriate the advice is websitedepending to or organisation’s user information what on organisations) andorganisations) territorial authoriti based with (including willing in work Maori/Iwi collaboration Sector sectors the Waikatothe regional economy. Information collectionand analysis to help address the issue of alack of knowledge on based Sector inwork collaboration with Bay of Plenty Council. Regional territorial authoritiesterritorial that choose to participate. aregionalFacilitating economic development strategy with involvement the thoseof
- term collaboration between upper 7 Island North territorial authorities uncil
regional partnershipidentifying is linkages, development economic
- 2012 24 July
- organisation co es.
lled Irelandto to start aEuropean tour. The
OPEN
development (tourism).
-
providing and ordination
n 55 percent of New of percent 55 n d forces better to
Page Page mutual mutual 18 of of 54
23. Agenda Agenda Committee Performance Activity & Operations 22. • • • • • • • • •
o o achieve the step change needed to improve national competiveness. and collaboration investments future that ensure to options policy potential and findings M o o projectThe was in initiated construction schedule is still to be advised. to is still schedule construction acquiring Victoria of part on the River site. Resource consent has been granted but a Council with regarding discussions Riverside includescurrent the This of Casino. top on become an anchor tenant for the redeveloped Downtown Plaza with a a two with Plaza Downtown redeveloped the for tenant anchor an become Centreplace Mall. Rebel Sport moved into their new store 11 July Farmers2012, with signed to Core Cities Core strengths and weaknesses. The study is proposed to be completed by the end of 2012. and economic pictureindustrial land paint the availability, of infrastructure to collated Zealand’s forfiftyNew percent over of GDP.account information and being present is At data Centreplace Mall River the Victoria on Sky City Hotel Gate City Recen barriers andbarriers strengthen the platform for businesses to grow andexport create high common provides baseline councils also project toremove for andgovernment to use the scheduled for completion June 2013. 2013. June completion for scheduled shops commercial has commencedoffices, and Construction w businesses. firmAccounting PwC will thebe anchor tenant but it alsowill be home to a mix of other reveal the economic contribution and core streng primary goalThe is to build asharedunderstanding, using acommon research framework, to operational requirements. Both sea and inland ports will be considered be will ports inland and sea Both requirements. operational infrastructure trends and and port local supply and for international demand inof terms on focus will study by UNISA. This started been recently also study a has port Concurrently, Promenade. high expressed interest in developing the Council the developing in interest expressed
ayors and chief executives of the Core Cities will meet in August 2012 to work through the - quality office and retail Victoria office apublicquality with plaza to St an space from extended Riverside t activity fostering new businessactivities project. ZealandNew Institute of ResearchEconomic (NZIER) who were commissioned for this the by research independent includes This economy. global the within and Zealand New A rese features for eachA report city key city councils city key groupcomprisingA project Mayors, Chief of Executives, and Strategy Manager’s of the largestsix cities (Auckland, Tauranga Hamilton, , Wellington, Christchurch, Dunedin). the and Employment) and Innovation Business, of Ministry (now Development Economic public A government. The Core Cities Project is a joint initiative between local government and central
-
A triangular five
arch summary providing growing the cities importanceof a summary of within
– - public partnership between Local Government New Zealand, the Ministry of of Ministry the Zealand, New Government Local between partnership public
Sky City has plans to add a $35 millionfive add a$35 has plans to City Sky
–
Kiwi IncomeKiwi Property Trust investing is $40 amillion towards makeover of
–
Negotiations are currently underway currently Property are underway who McConnell hasNegotiations with
August 2011, with key achievements to date being: - level glass building on the corner of Ward Streets. of and Anglesea corner glasslevel building the on - region outlining its its outlining region competitive advantages and distinctive
- 2012 24 July
- owned Victoria on the River site as a $50 million a$50 as River site the on owned Victoria
OPEN ths New of Zealand’s largest6 cities. The
- star, three storey, 135
.
- floor 7000 square 7000 floor
ith the project - - value jobs. value Page Page room hotel hotel room
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Item 7 Item 7 Agenda Agenda Committee Performance Activity & Operations 2 27. 26. 24. 25. 8. • • • • • •
New BusinessesNew to Hamilton Project Grantham 2012. 31 May on Panel Design Urban metre store opening 17 October 2013. The Ward Street West project was p Opportunity Hamilton Opportunity central city. central River Power will move to the premises once completed bringing employe 160 Street comprising of office retailspace, a restaurant, room function and Plaza. Mighty of economic development going forw On 19 July 2012 a workshop with elected members was held to seek feedback on the direction circumstances. current our to appropriate environment and changed Council significantly have strategy the meaning longer no is Development Strategy was adopted in 2008, however since then the local economi Economic current The 2012. in Development Economic to approach its review to scheduled As outlined in the 22 November 2011 report to Strategy and Policy Committee, is Council theminforming of the change. parties interested and community business Hamilton’s to by communication followed completedStrategybeen it the gowill and to Policy Committee for adoption, and be will Once a final document outlining the new economic development directio provides it bestthe for alignmentopportunity across strategicCouncil’s framework. With many strategies currentlyunderreview, review the economic of development is timely as labour force and force labour competitive cost structures. over other cities included in their view iton being aparticularly safe environment, strong newtheir downtown offices (leased). They have said the key reasons for choosing Hamilton in employ over ultimately people 200 plan to EQC The August 2012. early July, inHamilton late confirm EQC the period the during Also force. labour local a of view the strong and Auckland) to close but Auckland (not connections and location infrastructure transport and central existing strong services, inconclusive at this point. The factors key to emer parties Hamilton.These consideringbusinesses of arenumber and locating into ongoing Hamilton EconoHamilton quarterly the producing through trends economic publish and track to continues Council available online. available Imminent risks and issues Forward focus Trends
mic Update. publicationThis is made available to elected members and is
-
Establishment Establishment anof integrated commercial development on Grantham
ed that they will relocate their Australian based processing centre to relocateAustralian basedprocessing will their ed centre they that
–
Over the past quarter management have had discussions with a a with discussions had have management quarter past the Over
ard. - 2012 24 July
ge in relate Hamilton the considering city’s to OPEN
resented to the n for Council has Council for n esinto the
Page Page 20 of of 54 c
Agenda Agenda Committee Performance Activity & Operations Authoriser Signatory • • •
Hamilton Opportunity will deliveredgoingbe forward. June 2012. 30 ending contract services an of Economic Development Agency since December 2008, with the most recent the deliver to Hamilton Opportunity with Agreement Annual Purchasing an has had Council Centre. The transition to this revised role and operating underway. is model Development aBusiness as Developmentand to Economic Agency operating revert primarily OpportunityHamiltonThe have signalled Board no their longer an intention as to operate the economic growth and well role and current its d to work rethink Council’s
Sean Murray, General Manager and Events Econo
- being of the city will address how any past functions of functionspastany of howaddress city will the being of - 2012 24 July eployment of resources into activity fostering into activity resources of eployment
OPEN
mic Development Group Group Development mic
Page Page 21 of of 54
Item 7 Item 8 7. 6. Agenda Agenda Committee Performance Activity & Operations 5. 4. 3. 2. 1. Assessment of significance Financial status context Plan or Policy Strategy, Community outcome and goal Period Report Report Status Report Name: Committee:
Magic v T v Magic ClaudelandsFirebirds at on July; 2 Chiefs v Crusaders game at StadiumWaikato 6on July; and, The Chiefs and Magic success have been highlighted by sell by highlighted been have success Magic and Chiefs The Championship finals. Championship Waikato/BOP and, the crowds; getting Magic g Blackbetween the Capsand Chiefs the and performingachieving Africa; well South strong thematch; Sonny Bill Williams Heavyweight Boxing fight; asell T20out cricket international test during first rugby venues the half Ireland the All of year Blacks vs. including out asold have beenThere anumber of very successful high profile sporting heldevents across our and growth further is projected in this in area the year ahead. and that Conference functionfinancial targets were busin set. revised the achieve will and year the during expectation to performed has Claudelands awarebe of in the coming year. reporthighlightsThis achievements, activiti purposeThe of reportthis is to advise Council progressof on non period ending 30 June 2012. June 30 ending period Executive Summary Purpose of the Report
hunderbirds semi hunderbirds
Quarter Report FacilitiesEvent Unit 3rd Performance Committee & Activity Operations
-
final at Claudelandsfinal at 9on July.
Our city is a fun place to live with a vibrants Arts Arts a Scene livevibrants with to is place afun city Our Love Here Living People It’s easy to do business here. strengths. economic our on build andwe economy productive astrong, has Hamilton Prosperous and Innovative 3 Open considered to have a high degree of degree ahigh significance to have considered the recommendation with accordance in decision a Policy, Significance andCouncils 2002 LGA the in provisions making decision the to regard Having allocated is budget There - 2012 24 July rd
and 4 es and trends during this period and flags items to items and flags period this during and trends es
th
Quarters Quarters ood crowds in their strong run to the ANZ ANZ the run to strong their in ood crowds
OPEN Author: Date:
council report council
–
1 January to June June to 1 January
ess continues to be a key driver
Chad Hooker Chad 24 July 2012 -
out crowds for the Magic v
- financial targets for the financial targets
2012 s is not
Page Page
22 of of 54 .
23. 22. 21. Agenda Agenda Committee Performance Activity & Operations 20. 19. 18. 17. 16. 15. 14. 13. 12. 11. 10. 9. 8.
delegates each. medical, community services and science technology & have attracted between and 200 500 1,000 over attracted delegates. A number other of conferences in industries such as energy, and in 2012 time second the for returned that Conference Vets successful very the included have anumber been - There of multi major School. the included and date to Claudelands approximately 1,500 delegates attending. This is the largest conference to be held at nationalA major education conference heldwas Claudelands at in late January with would not normallywould utilise venue. the approximately 5,000 peopleshowcasing by alarge number communityof thatorganisations Sky TVSky apay as on broadcast was and spectators 3,000 of crowd a by attended was that event successful a was This 2012. February 8 on Arena Claudelands at place took Championship Heavyweight NZ the fine to opportunities floor commentsafter from the Waikato/Bay of Plenty Magic. we While are confident sports the Claudelands has come sportsThe floor spotlight under the following negative reportsmedia attracted and nights 8,900 patrons, generating13 significant for local media coverage. approximatelytwo and first ran HOS show the productionby for This is years major Theatre. completedOliver has (HOS) season of Founders Operatic at Hamilton successful recently avery the Ne the significant activitiesOther Claudelandsat Arena included Blanco on Caballo and El 10 March expo. parenting and Beyond Bubs Bumps, inaugural the and, CBD; with April 15 and on 14 Armageddon successful highly the included have year this exhibitions New 25 on Expo Art and Tattoo International the return of the included have at Claudelands Exhibitions The “Battlefor the Belt”boxing m semi the surged home Magic home andseason a book to finishout regular third inseason the sold June) the and Firebi (4 apoor (8 to July).After April), Steel Mystics rds start (2 against the netball Magic The franchise held three regular season at games Claudelands including games Ther That the report be received Stadia Stadia 19- Claudelands Key Venue and Events Achievements – Attachments Recommendation/s from Management 20 May; and a very successful May; Waikato and20 27 avery Show on
e are no attachments for this report. - 13,000 people attending including a highly visual ‘Zombie Walk’ from Claudelands to the the Walk’ Claudelands attending from to people ‘Zombie highly13,000 visual a including final against the Adelaide Thunderbirds at Claudelands which was held held on 9 July. was which at Claudelands Thunderbirds Adelaide the against final - is operating within its expected performance operatingis within actively are expected progressing range its we 26 February; 26 andExpo onMotorhome Caravan 3 w Zealand Marching Championships, 16
- per
- view event. - tune the floor and independently verify its performance. its verify independently and floor the tune
atch between Sonny Bill Williams and Clarence Tillman for
- 2012 24 July
use use the of entire venue well as nearby as Southwell
day conferences booked at Claudelands. These - 18 March.
OPEN
Q3 and Q4
-
4 March;4 - 29 Ap 29
ril that
Women’s Lifestyle Expo on
attracted of acrowd
Page Page
23 of of 54
Item 8 Item 8 26. 30. 29. 25. 28. Agenda Agenda Committee Performance Activity & Operations 34. 3 32. 31. 27. 24. 3.
attracting aattracting - sell
Waikato Stadium will host play Stadium home Waikato least host at will one attracting goodattracting crowds to games.all home Chie The Ballerina inBallerina Big her Audition show’. fromBallets the Big Apple’, and again 31 on March their with children’s show ‘Angelina Theatre Founders at 10 performed on NZ Royal Ballet The concert attracted a crowd of over 12,000 and went extremely well. The smoothly. exceptionally running event this with issues no encountered and team project Seddon proximity theof track and the use the of Waikato Stadium precinct, Founders Theatre and also The final ITM400The V8 Supercars event on 20 official powhiri official to welcome Irish squad the Hamiltonto and in afanzone Garden Place. CommunicationsCouncil’s and Marketing successfullyleveraged team this an with event place and include a Venue Hire Agreement, Training Ground Licence and Office Lease. and Gym and Office Licence Ground Training Agreement, aHire Venue include and place in New place. agreements thefor Waikato Rugby Union have also been confirmed and in are A new Venue Hire Agreement with the Chiefs f birthday concert, entitled It’s Party Time, at Founders Theatre on 17 March. Legendary Richard O’Brien, author of The Rocky Horror Show, delighted audiences with a 70th 15 from Africa successthelimited of oversmatches wasfoll then renowned and actor awas out event. sell historicIsaacChristchurch’s This Theatre Royal. event Sir showcased Ian an as world iconic did Clarence ashowSir at St Ian McKellan Theatrehelp on 12 May fundsto raise 10 LIVE: Time Machine, a new show filled with action, stunts and special effects. Everyone's favourite hero, 10,Ben and his alien heroes came to life in Cartoon Network’s BEN attractingMarch a- sell played Found DanielIrish O’Donnell singer/songwriter The event people. ran very smoothly no with significant largest the asell singlethefor was with This our- of year event venues day StadiumWaikato hosted the against All Blacks Ireland inSaturday aRugby Test on 23 June. sell a by highlighted being match Africa South the with crowds Zimbabwe and South Africa in Twenty20 inmatches February.Both matches attracted good International cricketwas at hostedSeddon Park thissumm Theatres 6 July 6 25 May April 28 31 March March 2 February25 Date
Park for the concert by INXS. We worked closely with both the promoter and Council’s
fs Super Rugby season has been very successful with strong performances on the field field onthe performances strong with successful been has very season Rugby fs Super
- 19 March. out crowd. Crowd attendances to date have been: have date to attendances Crowd crowd. out Crusaders Bulls Hurricanes Waratahs Blues Highlanders Opposition out crowd. out
22,100 11,600 12,300 11,500 Attendance 25,800 18,500 - 2012 24 July
With the assuredChiefs of aplace in play the
- 22 April impacted upon our venues due the due to venues our upon Aprilimpacted 22 or Waikato Stadium has been confirmed and is
OPEN - most assured almost be andoff will this game of owed up with a test match against South
ers Theatre for the first time in early the in early for first time Theatre ers
issues encountered for the match. match. the for encountered issues - 11 March with ‘NYC Three Short Short Three ‘NYC with March 11 er er thewith Black Capsmeeting
-
out crowd of 10,500. The out crowd of 25,800
Page Page
24 - of of
offs offs for for 54
40. 39. 38. 36. 37. 46. Agenda Agenda Committee Performance Activity & Operations 48. 47. 45. 44. 43. 42. 41. 35. International events events /National Local Category Total Functions &Meetings Conferences Exhibitions Impact (Sport/Concert) Type International events activities) (all events /National Local Category International events e /National Local Activities All Category
The lighting dimmers at Founders The Founders at dimmers lighting The school productions. and company dance local to through Samoans Laughing the from ranging A diverse range otherof comedy, dramatic and community events were held at the theatres Chicken on 1 on Chicken St Theatre including Strike Elemental held on 18 Central shows the have two North brought Clarence been As of part Island Consortium Arts to with HOS for this event which saw the season run from 23 June June 23 run from season the saw which event this for HOS with HOS staged a very successful season Oliverof at Founders Theatre. Event Facilities partnered local media coverage. media local att that performances July. Fifteen different shows were hosted at The Meteor as part o annualFestival The FUEL againwas successfully hosted The at Meteor in late June and early season at Claudelandsseason at Arena they when host the HawksWollongong in a pre SKYCITY BreakersThe playwill their only game in the IslandNorth Aucklandoutside of this Stadia (Stadium Seddon & Park) – national tou successful highly a of part as June 14 on Theatre at Founders performed Conchords the of Flight The Activity Summary Summary Activity
Claudelands Claudelands Forward Focus – Theatres Claudelands Claudelands
vents -
2 July. An2 additional show be will
–
Summary of activity, local/national and international
– –
Summary of local/national and international events international and Summary local/national of Summary byof activities event type Target 11- Target 11- Target 11 Target 11- Target
Revised racted 8,900 patrons. The show a received significant amount positive of r. show soldThis out hours within going of on sale. 211 136 150 10 10 25 40 32 27 16 5
Q1
- 12 12 12 12 -
Q2 2012- Q2
Summary activity,of local/national and international events 1 1 1 1 atre were replaced during January. st st st st 51 93 96 73 76 49 16 - 2012 24 July
5 6 3 3 6 Qtr Qtr Qtr Qtr
13
confirmed forconfirmed later in the year. - 19 April and production achildren’s The Magic 2 2 2 2
OPEN nd nd nd nd 86 55 42 45 85 51 3 1 4 5 5 4
Qtr Qtr Qtr Qtr
3 3 3 3 rd rd rd rd 27 70 37 76 41 30
4 2 3 6 4 4 Qtr Qtr Qtr Qtr
f this festival.f this
4 4 4 4 –
th th th th
40 87 4 90 49 29 10
7 6 3 3 3 8 July including 13 13 including July 8 Qtr Qtr Qtr Qtr 6
- season encounter encounter season
Year Year Year Year Year Year End 221 150 Page Page End End End 348 163 335 207 32 14 25 13 14 18
25 of of 54
Item 8 Item 8 61. 54. 53. 60. 58. 57. 50. 49. 51. 52. Agenda Agenda Committee Performance Activity & Operations 63. 62. 59. 56. 55.
functions and exhibition opportunities. exhibition and functions profess major eventsof across allevent types. These opportunities remain confidential but span acrossthe Our Business Development teamcontinue to be active in the market working attract to a range aimin andSeptember early October. finishing After runner up year the last Mooloo team be will The ITM Cup will see Waikato Stadium host five Waikato home games over a six week period in comedy performers and school prize giving’s. The Theatres will continue hostto a diverse programme of events from the NZSO thro Choir (7 October)Choir and The Russian Ballet October). (10 Boys Vienna the including events profile high of to number a play host will Theatre Founders Claudelands Arena 24 November.on After ase International Rodeo,The one of the world’s largest indoor rodeo events, returnwill to has Hamilton time hosted international in netball years.eight England and Diamonds Australian the Claudelands Arena will host an international netball double header as Silverthe takeFerns on expected to be bigger and better. of of other conferences that arewe not able to publicise. Gastroenterology Annual Scientific Meeting (November). In addition to this there are a range enceConfer (August); Concrete Industry Conference (October); The New Zealand Society of Healthcareof Primary Nurses NZNO Conference (August); REINZ Property Managers A number significantof conferences are programmed in including: coming months NZ College are eith are November in Awards Business theevents Waikato Registered Master Builders Gala Dinner in Julyand the Westpac Waikato returning with along The Waikato October in Claudelands Top heldat Shopbe will Awards performances translated intoperformances e strong has seen Chiefs, the and Magic the teams, sporting regional our of success The Merchant of Venice (August),Death anof Anarchist(October) and aChristmas programme. HamiltThe match allocationprocesses andwe are working with them these. on respective their through working are events Both 2015. for scheduled both are Cup that World isCommunication continuing organisers with both of FIFAthe U20 World Cup andCricket the and England. Caps Black the between twohost international fixtures in February 201 games Seddon at Park over coming the summer. Seddon Park has already been confirmed to domestic The programmecricket is due to be released and shortly will feature a number of when theywhen come to Claudelands in later the year. Breakers the continueFerns for and Silver to andCapsfixtures and Black Blacks expected is event. 15 September.on Tickets and options hospitality sellingare strongly well in advance of this Theatres Stadia Current Trends g to go one better in 2012.
er still being contracted thator we cannot publicise.
on Performing Arts Trust has three seasons coming up at The Meteor including The The including at Meteor up The seasons coming three has Trust Arts on Performing ional sporting codes, high profile entertainment acts, large conferences and acts, large conferences entertainment ional high sporting profile codes,
. There are also arange private functionsof and meetingsthat xcellent crowd attendances. This has also been true the of All
play South Africa South play on November.1 This will first the be - 2012 24 July
3 with Twenty20 and One Day internationals internationals Day One and Twenty20 3 with ll out event in 2011, this year’s event is
OPEN
Page Page ugh to to ugh 26 of of
54
68. 67. Agenda Agenda Committee Performance Activity & Operations Authoriser Signatory 71. 70. 69. 66. 65. 64.
first time in time first a number of years. cricket test match in 2013 at Seddon Park as Eden Park has been allocated a test match for the for events and city meeting venues. For example we were unable to secure an i We continueto operate in very acompetitive market for major events withstrong competition attending what has previously been considered a niche event. a niche considered been previously has what attending supp strong and attracted this of example a good Expo was Armageddon The Show. Home Garden and the suchas events regular of stable our support to exhibitions exhibition The ismarket butunder pressure we have done well to attract new several assistance, hospitality sales etc) to theminimise risk of new events. marketing (e.g. options added and hire value reduced requesting are they or bookings efficiency in order to increase the number of events we can accommodate. operational improve to are team. working We development business by our created being There is pressure on conference inventory at Cl concern for itas putsadditional pressure existingon staff. highand acause is staff this quality attract challenging Unfortunately, proving is to growth. it future and current for several are provide to keyThere staffing being are addressed that issues 80%over with a10.6% increase theon previous result. highlightedannual Council’s Surveyby which a score Resident’s Claudelands receive saw of was this and patrons and hirers from be positive to continues Claudelands on Feedback continu product good proven, the as season Oliverof and sell theout of Flight of Conchordsthe and Sir Ian McKellan has although, space for demand seen reduced has This conditions. economic tight the in struggle Theatres have been under to pressure continue space to attractthis in ntseve promoters as Event promoters continue lookto for either par
Issues/challenges encountered during reporting period
Events and Economic Development Group Group Development Economic and Sean Murray, General Manager Events es to get strong support.
- 2012 24 July audelands at peak times with positive demand demand positive with times peak at audelands tnerships and/or sponsorship to facilitatenew
OPEN
ort with 13,000 fans fans 13,000 with ort
nternational Page Page 27 of of 54
Item 8 Item 9 3. 10. 9. 8. Report Name: Agenda Agenda Committee Performance Activity & Operations 13. 12. 11. 7. 6. 5. 4. 2. 1. Community outcome and goal Period Report Report Status Committee:
be awarebe of in the coming quarter. reporthighlightsThis achievements, activities and trends during period this and flags items to period ending March March ending period compared to lastcompared year. Fieldays Fieldays awas fantastic forevent the i- fromincrease last84% year. i and10,000 Hamilton City Council’s Facebook users reaching 1000. HamiltonNZ social media with at our users Followers to grow of Facebook channelscontinued Our new Hamilton City Council website website Council City Hamilton Our new r 85 and media produced were News City Four opening. Zone Shared the and fun day family annual Zoo Hamilton the to through ITM400 and Waikato Over Balloons – period this during supported and held were events of number A report this of purpose The Executive Sum Purpose of the Report (ALGIM) for ‘Best Website Award2012 fromWeb Associationthe of Local Information Government Management That the report be received. Attachments Recommendation/s from Management - SITE successfullycompletedSITE annual their Qualmark ratin assessment the with
City Promotions Performance Committee & Activity Operations
mary –
June 2012. June
Redevelopment’. is to advise Council progress towardsof non
Ci to 2012 June March Open - 2012 24 July ty Promotion contributes to:
www.hamilton.co.nz • •
SITE with our accommodation revenue up up 50% revenue accommodation our with SITE
eleases distributed. to live. to lovePeople living here – strengths. economic our on build andwe economy productive strong andInnovative Prosperous
OPEN Author: Date:
council rep council
Jason Dawson Jason 24 July 2012
was launched and received a received and launched was
from major events such assuch events major from
- Our city is a fun place is place afun Our city financial targets for the –
Hamilton has a has Hamilton
g of 90%, an 90%, g of ort Page Page 28 of of 54
included: sponsorship event through supported events special Other events Special Agenda Agenda Committee Performance Activity & Operations Council newsletter community – City Hamilton City News ANDCOMMUNICATION MEDIA sponsorship: HallmarkOne event was held during this period and marketing leverage executed through events Hallmark MARKETING AND EVENTS 15. 14. monitoring circulatedmonitoring to Council and senior and key staff. and national regional Local, media for was items interest Council,monitored of to daily with media monitoring Media A review Cityof News is under June 2012. and May April, during March, Press Hamilton into City promotion events co support Events 10draft year plan and Draft Dis Events, Waste Water Shared Services, FIFA bid, Project Phoenix, ITM400 and the development of the Marketing and support event provided was also toZoo, Hamilton Waterworld, Civic CityHeart,
• • • • • • • •
There are Achievements during report period Soundscape: 10 10 Soundscape: - ITM400 Hamilton: 20 Waikato Bay of Plenty MagicBay Plenty of Waikato – 16 Championships: Marching Zealand New - Balloons Over Waikato: 28 March 28 March Over Waikato: Balloons Hamilton Zoo annual Zoo Hamilton family fun day: 11 March CityHeart CityHeart All Blacks All Blacks Irelandvs. international rugby test: 23 June
- Plug o experience incorporatingexperience the Balloons Over Waikato event. Competition held forwas 40 families from Hawke’s Bay to attend aHamilton weekend o o o o
IT ITM400 Hamilton Lounge management Lounge Hamilton ITM400 Frankton Community Liaison Group management of communications and support and communications of management Group Liaison Community Frankton Irish city Team welcome at(Powhiri) Hamilton International Airport Garden Place Game day: pre no attachments for this report.
in appdeveloped was thefor Hamilton NZ mobile applicat phone M400 event communication and marketing plan –
opening of Hamilton’s first shared zone: zone: June 6 shared first Hamilton’s of opening – -
ordinated included: ordinated 11 March
– way to assess the effectiveness of its content, design and distribution. -
trict duringtrict Plan period. this match entertainment and community engage community and entertainment match 22 April
–
Home Game: April 8 –
1 April - 2012 24 July
City News –
18 March
OPEN
was printed and distributed as an insert insert an as distributed and printed was
ment activities in ion
Page Page 29 of of
54
Item 9 Item 9 Unique visitors Unique visitors to site: STATISTICS STATISTICS Rotoruawith District Council. The new new The Agenda Agenda Committee Performance Activity & Operations March Month activities, including:promotion CityHamilton Council develop, and manage market three websites which to contribute city ONLINE AND SOCIAL MEDIA Media Redevelopment’ during May. Ourfirst e Associationthe Localof Information Government Man covered: period,During this 91 media releases were issuedto releases Media
• • • • • • • • • • • • • • • • • • • • •
contact Vis letters6 to newspaper editors were sent Council from 406 queriesmedia were received local from and national media Hamilton CityHamilton Council (c What’s On Hamilton (events listing): listing): Hamilton (events On What’s bankRiver walkway closure Bylaw reviews – reviews Bylaw Plan District Draft 10- 11 clarifications or corrections were sought fromoutlets media were corrections sought or clarifications 11 Municipal PoolMunicipal Arts Agenda Arts Silver FernsSilver t Opening of Potter Children’s Garden - wins and Awards Zoo opening zone CityHeart/Shared Anzac Day Anzac Range of awards art at Museum Youth Week Theatre events
www.hamilton.co.nz it Hamilton Hamilton it (visitor and tourism information): Year Plan - –
visithamilton.co.nz
chimp dies, baby rhino born rhino baby dies, chimp
o take courto at Claudelands –
consultation, information events, next steps, deliberation
Natural burials, cemeteries
- 2012 5419 Council Tewebsite, garden,Parapara Museum, leadershipYouth
workshops, flood and transmission lines issues lines transmission and flood workshops,
website was launched in April and received a 2012 Web Award from from Award a 2012 Web received and in April launched was website
orporate): orporate):
2011 9442
- service service ‘Dogs online’ launched inwas June, in collaboration
www.hamilton.co.nz
www.whatsonhamilton.co.nz - 2012 24 July #
appropriate media Key outlets. media releases agement (ALGIM) for ‘Best Website
YTD 0 YTD OPEN www.visithamilton.co.nz PRESENT 55,398 1 JUL - JUL 1
YTD 10/11
70,114
#
Page Page
30 of of 54
Unique visitors Unique visitors to site: Unique visitors Unique visitors to site: Agenda Agenda Committee Performance Activity & Operations via social our media channels on Twitter (@CouncilHamilton behind and consultation news, events, updates, regular provide to continued We Social media more. plus information right the finding are people indicates usually which they did not find what they were lookin away straight exiting and page web a visiting people indicates rate A bounce percent. 30 to dropped bounce rate for the old website was between 50 Th rate. and bounce site the on visited pages and time of amount users, returning of terms in Even though the new website statistics have decreased since it’s launch, they are significantly better websiteNew statistics re *Note: June May April March Month STATISTICS June May April March Month listed: events of Number June May April March Month STATISTICS June May April A couple A couple of milestones were also achieved during this period: reporting Facebook (facebook.com/HamiltonCityCouncil and facebook.com/HamiltonNewZealand). - coding of all new web p web new all of coding
Web statistics were down during April due to thechange in website content managementsystems and - -
whatsonhamilton.co.nz hamilton.co.nz
11,450* ages for the reporting software. software. reporting the for ages 27,068 23,462 42,604 12,171 10,746
8,076 8,308 4608 4585 5020 2012 2012 2012 286 333 255 265
36,043 34,786 40,364 43,058 13,260 12,003
8,705 8,209 7449 7549 8943 2011 2011 2011 180 195 192 233
- 2012 24 July # # #
- 60 percent per month and with our new site new andour with per month percent 60
OPEN 186,714 163,252 136,184 124,734 52,496 YTD 12 YTD 12 YTD 12 68,547 64,312 60,034 45,653 38,537 27,991 1407
and @Hamilton_NZ) and @Hamilton_NZ) and
848 602 361
g for. A lower bounce rate shows shows rate bounce lower A for. g
224,877 190,290 154,247 113,883 58,232 YTD 11 YTD 11 YTD 11 92,038 85,123 78,288 51,042 44,160 32,801 1016 851 487 288
- the
- # # # scenes stories
Page Page 31 of of 54 e
Item 9 Item 9 Agenda Agenda Committee Performance Activity & Operations included: period this during (facebook.com/HamiltonCityCouncil) page Facebook Council City Hamilton on the discussions/posts popular most The NZ Hamilton Council City Hamilton LIKES / FANS STATISTICS STATISTICS
included: period this during (facebook.com/HamiltonCityCouncil) page Zealand Facebook New Hamilton the on discussions/posts popular most The HAMILTONCITY i bookings, for our bookings, for our region and wider the domestic market. of these conversations are conver The i • • • • • • • • • • • • • • • • • • • • • • • • • • • • • -
SITE operates seven days a week offering free tourist information to visitors and Many information tourist citizens. to free offering aweek seven days operates SITE Garden PlaceShared Zone opening HamiltonNZ Facebook users reached 10,000 in March Temporary Arts Instalment on Wintec Wall Hamilton City Council’s Facebook users reached 1000 in June 1000 reached users Facebook Council’s City Hamilton Dogs online registrationDogs online Playground built in Moonlight Drive All Ireland Blacks vs – District PlanDistrict Review - 10 Year Plan Year 10 Changes to kerbside collection te site work underway work site te Cityga Major workMajor on Wairere Drive Te Hikuwai walkway opening Arbor DayArbor Zoo competition Magic playing atMagic Claudelands All Blacks in HamiltonAll Blacks “Shake Out” Greeting theGreeting Irish rugby team Fieldays Breakers tickets competition opening Zone Shared Citygate site work Women’s Lifestyle Expo forAuditions NZ’s Got Talent Armageddon Secret SuccessHamilton’s Story Fuel Festival Comedy Convoy Comedy
–
Facebook & Twitter & Facebook
FACEBOOK -
SITE
–
the nationalthe drill earthquake
10650 1022 2012
Mayor welcomesMayor Irish team flood and letters consultation
ted intoted sales for accommodation, attractions and transport
7912 2011
-
- 2012 24 July Hamilton NZ Hamilton Hamilton City Council City Hamilton FOLLOWERS
OPEN
2043 2012 323
2011 - - Page Page
32 of of 54
include: period reporting this during Highlights Agenda Agenda Committee Performance Activity & Operations Authoriser Signatory 20. 19. 18. 17. 16. June May April March Month Foot trafficFoot numbers: TOTAL TOTAL
• • • • •
Improved Improved statisticsvisitor ouron new HCCwebsite. i growth Continued Increase in the number of events listed on the ‘What’s On Hamilton’ website. • • • Forward focus Trends
VISITORS TO THE i
(April) Another successful V8 event, with accommodation revenue matching the previous year The i Completion ofCompletion Qualmark assessment with rating the of up 90% from 84% last year (May) Verandah (June). Verandah hosted a SITE successful ‘Business After 5’ for event Hamilton tourism operators The at Together thewith Regional Tourism Organisation (RTO),Hamilton Waikato Tourism, i- the 50% compared to last year year (June) last to compared 50% Fieldays Fieldays afantasticwas event this year fori- the
More e More andCommunication marketing for the support Proposed District Plan Implementation Implementation City Newsof review - SITE SITE arrangedteam the commercial balloon flights for ‘Balloons Over Waikato’ (Ap
Jason Dawson,Jason General Manager Customer Relationships Group - services on Hamiltonour City Council website
n fans the and followers our on social media channels. - SITE 4356 2012 4784 5658 4928
YTD 11/12 43,652 50,604 39,296 35,806
- 2012 24 July
SITE with our acco our SITE with OPEN
mmodation revenue up up revenue mmodation
Page Page 33 ril)
of of
54
Item 9 Item 10 Operations & Activity P Activity & Operations 4. 3. 2. 1. Assessment of significance Financial status context Plan or Policy Strategy, Community outco Period Report Report Status Report Name: Commit 5.
programme of local governmenttion legisla to improve the operation localof government i.e.: Government’s 2012 (Phase and eight implementsof points May reform four 1) point first the the Government Local submission to Act Bill 2002Bill. This Amendment introducedwas on 30 has wor Council June 2012 of beginning the Since (Draft 3) to the Government Local Act 2002 Amendment Bill. its submission of draft latest toversion consider reportthe this purpose Council The of for is Executive Summary Purpose of the Report Phase Phase 2, is which to commence shortly, will: tee: • • • • • • • •
Refocus the scope of local government. local of scope the Refocus Introduce fiscalIntroduce responsibility requirements. Strengthen council governance provisions. governance council Strengthen Develop aframework for central/local government regulatory roles. alocal governaEstablish Efficiency Taskforce.nce Streamline council reorganisation procedures. Investigate theInvestigate efficiency government of local infrastructure provision. Review the use of development contributions. development useof the Review
Agenda Agenda Committee erformance me and goal and me Amendment Bill ActGovernment 2002 theSubmission to Local City Council'sHamilton Performance Committee & Activity Operations
governance. and open responsive led effective, by is Hamilton Leadership. City Outstanding applicable. Not Open considered to have a high degree of degree ahigh significance. to have considered not is the recommendations with accordance in decision a Policy, Significance andCouncils 2002 LGA the in provisions making decision the to regard Having areno implicatio financial There 2002. Act Government 2012 Hamilton’s - 2012 24 July
OPEN Author: Date:
ked through a process to develop its council report council -
22 10 22
Mark Brougham 24 July 2012 - Year Plan and the Local Local andthe Plan Year
ns from this report.
Page Page
34
of of 54
10. 9. 8. 7. Agenda Agenda Committee Performance Activity & Operations Authoriser Signatory 16. 15. 13. 12. 11. 6. 14.
incorporation in the final submission. in the incorporation for consider andon decide to for options Council eachtwo 3 contain of Draft Mayor) o Purpose (New 2.2 Section July 2012. Sel and Environment Government local the with be to need Submissions will be circulated for consideration on Monday 23 July 23 on Monday for consideration be circulated will July 12 2012. Feedback on has draft been this into incorporated ( Draft 3 Coun of Draft 2 which was released to the sector for comment on June19 2012. Local of NewGovernment Zealand andSociety the of Government Local Managers on Bill,the The su Elected Members at various points of the process i.e.: submission Council’s of content The Attachment 1 forThat Draft Council decide3, on: That the report be received. July 2012. Amendment Bill be sent to the Local Government and Environment Select Committee by 26 2002 Act Government Local the to submission Council’s of version approved the That Attachments Recommendation/s from Management • • • • •
bmission has also been developed using information from the joint discussion document document discussion joint the from information using developed been also has bmission The various draft various The submissions for circulated comment. Workshop. Council July 4 the At At a meeting of Elected Members held on 12 June. Either Option Either 1 inor Section2 2.2 (New Purpose Localof Government). Either Option Either 1 inor Section2 2.4 (Role and Powers of the Mayor).
Blair Bowcott, General Manager Performance Group -
cil’s submissioncil’s (attached) circulatedwas to ElectedMembers for comment on HCC Draft submission 2 HGAto the 2002 Amendment Bill
f Local Government) and Section 2.4 (Role and Powers of the Government) 2.4andf Local (Role Powers of and Section
- 2012 24 July has been developed through feedback received from received feedback through developed has been
OPEN
).
ect Committee by 26
noting that Draft 3 Draft noting that
Page Page 35 of of 54
Item 10 Attachment 1 Item 10 1.1. 1.0 SUBMISSION TO THE LOCAL GOVERNMENT ACT 2002 AMENDMENT BILL Sir/MadamDear 6160 Wellington BagPrivate 18041 BuildingsParliament Local Government and Environment Select Committee The 2012 July 26 Agenda Agenda Committee Performance Activity & Operations 2.1.5. 2.0 1.2. 2 2.1.1. 2.1.4. 2.1.3. 2.1.2. .1.
Secretary
of ‘Betterof Local Government’ for reform oflocal the important milestone in progressing first the phase of the Government’s programme GovernmentLocal Act 2002 Amendment Bill (the Bill) and acknowledges itthat is an the to submission a CityHamilton Councilto (HCC)make welcomes the opportunity Zealand (LGNZ) and the Society of Government Local Managers (SOLGM). New Government by Local Bill the to submission joint in the recommendations X and X on focusing areas the from Aside and option assessments of specific proposals rely on assumptions that are are that assumptions on rely proposals specific of assessments and option analysis problem the aresult, As options. multiple assess to ability the restricted has developed been have proposals deve the inform to evidence limited is “There circumstances”. unforeseen address to amendment subsequent require and/or aligned, incorrectly be s “The INTRODUCTION to themake Bill’s analysis robust.more This never occurred. sector government by local the reviewed peer been have should RIS the addition, In KEY POINTS Robustness of the the of Bill Robustness Committee stage. policy settings for the theBill. Input Billby into t the into input provide asked to not was LGNZ and design Bill’s onthe sector the or Bill The draftedwas in a short timeframe.very T based. Treasuryin the Regulatory StatementImpact (RIS) around Billnot being the evidence ofquality policyanalysis underpinning especially Bill, the those concerns expressed cou other and many LGNZ/SOLGM with Along StageWith underway, 2 we afull expect collaborative withapproach the sector. authorities. local governmentlocal thevia Efficiency Taskforce - decision The Phase analysis2 should have preceded Phase 1 reforms to enable more robust hort timeframe available for formulating and drafting the legislation creates some risk that interventions could could interventions that risk some creates legislation the drafting and formulating for available timeframe hort
In particular, RISthe statesthat -
making, particularlymaking, the analysis and recommendati ons theon efficiency of
The timeframe for making submissionalso is tight. very
lopment of these proposals, and the timeframe within which the the which within timeframe the and proposals, these of lopment - 2012 24 July :
, weendorsecomments the and ncils, we are concerned around the the around concerned are we ncils,
a view that sharedby is many local here was no consultation with LGNZ LGNZ with noconsultation here was
he sector is now only at the Select OPEN
government sector.
not, or only partially, tested”. partially, only or not,
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Office Executive's Chief 2.2.1. 2.2.2. 2.2. Agenda Agenda Committee Performance Activity & Operations 2.2.10. 2.2.9. 2.3.2. 2.3.1. 2.3. 2.2.4. 2.2.3. 2.2.5. 2.2.6. 2.2.8. 2.2.7.
evidence that the present purpose statement in the statute is problematic”. in statute statement the purpose present that the evidence agreeWe LGNZ/SOLGM’s orwith little produced no has view that Government “The Government Local of Purpose New Option 2: Support the Bill’s New Purpose for Local Local Government for Purpose New Bill’s the Support 2: Option Local of Purpose the Leave Government 1: Option ‘As Is’ Regulations Setting Benchmarks for Financial Prudence for Financial Benchmarks Setting Regulations equired as to what is meant by the term ‘local public services’. public ‘local byterm the is meant what to isas required Clarification partnership with various agencies, including central government. myriad of activities and agreements local governmentthat currently undertakes in during by councils undertaken December 2002) has led to aproliferation of new activities or inappropriate being well- four There is little evidence to show that the sustainable developm that ‘costthat effectiveness’ gains greater priority. newThe purpose help will the scope focus localof authority activities and ensure • likes of: the through balances governmentLocal already is subject to arange rigorous financial checksof and central set benchmarksof by and for the local government sector. self a that and benchmarks Government of imposition the to opposition LGNZ/SOLGM’s support We Wai and the of health wellbeing the protect Tainui Raupatu Claims (Waikato Settlement River) Act 2010’ to is may prove problematic e.g. the overarching purpose of settlement of the ‘Waikato well four the with Alignment the of Removal partnerships that partnerships that many councils currently have with Maori. The four well Clarification is required Clarification to as what is meant by the ‘localterm pu and focused purposeand for focused the efficient localoperation of government. We acknowledge and support the Government’s desire in the B of the LGA 2002. The purpose of local government should therefore be left ‘as is’ i.e. as per Section 3
101A). (Section Strategy Financial a of inclusion the around requirements be very much self much very be Financial for ‘getting right’.for it LTP has been used by used been has LTP will fall from a forecasted $700 million to around $440 million. HCC’s 2012 HCC’s million. $440 around to forecasted $700 million a from fall will be reduced by $15 million over the next three years, and projected debt levels Rat and develop. grow to continues and the city) to ensure that Hamilton receives good services in a cost effective way reviewed Council’s businessthe (as well the as cost servicesof delivering to In 2012 case, HCC’s its beings (introduced in the purpose of local government of the LGA 2002 in in 2002 LGA the of government local of purpose the in (introduced beings es es increasewill averageon by each3.8% year, the to runcost the city will requirements of the LGA 2002 for 2012for 2002 LGA the of requirements - beings also assist in ensuring greater alignment thewith various
four- well
- regulating in terms debtof and rates), and in particular those beings would, in fact, problematic be for ‘unravelling’ the
- regulatory approach be develope be approach regulatory other local other local andauthorities commentators a as blueprint - - 22 LTP provides afinancial LTP programme that22 has be
the past 10 years. ings is also embedded in other legislation, which legislation, other in embedded also is ings
- 2012 24 July
kato River for future generations”. future River for kato
OPEN - 22 Long Term Plans (which will will (which Plans Term 22 Long
d i.e. establishment of a of establishment i.e. d ent approach of the the of approach ent ill for a more cleara more for ill
blic services’.
restore and restore “....
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Attachment 1 Item 10 Attachment 1 Item 10 2.3.4. 2.3.3.
Agenda Agenda Committee Performance Activity & Operations 2.4.7. 2.4.2. 2.4.8. 2.4.1. 2.3.5. 2.4.3. 2.4.4. 2.4. 2.4.6. 2.4.5.
mean mean such provisionsthat good be forwill all othercouncils. necessarily not does it Auckland, for good as regarded be 2009 Act may Council) process. Option 2: Support the Support 2: Option Powers Mayoral Enhanced around Provisions the Bill’s Support Generally 1: Option • • facing local govefacing local with the Local Government Cost Index as it more accurately reflects the true costs Similarly, ifthe legislation remains unchanged, use the of CPI be should replaced sector. government local withlevels the needs consultation full to in be undertaken part If this the of legislation remains unchanged, setting likes the of limits debton While theWhile change to Auckland’s powers Mayoral However, to realise this potential, we would like to see all the currentthe democratic - process of required balances’ and ‘checks the to as is fundamental seen Chairs Deputy and Chairs Committee replacing process of the e.g. consensus and teamwork encourage existingThe provisions balance the mandate theof Mayor and Councillo increasedis for responsibility Mayors, yet no commensurate funding or resourcing. LGA 2002 Amendment Act to ensure consistency across councils. As it stands, there Council) Government Act (Auckland Local the of 9 Section tools for Mayors to deliver on community mandates. deliver on to for Mayors tools generally t support We Mayor the of and Powers Role short arbitraryterm limits. for adecision community is traded againstoff requirement the to operate within caps - increase rates and debt approachsustainability and just not focus short termon financial targets such as criteriaAny used to establish benchmarks should take along and council staffand council needs to morebe clearly defined to potentialavoid conflicts. role(s) the Chief byMayor, the the of Executive shaped to are be policies and plans If council. This may in turn lead to an ‘autocracy’, or the perception of one. of perception the or lead‘autocracy’, an to turn in may This council. appointpotentially themselves as the Chair every standingof committeeof a committee a of council (noting this that already occurs HCC), at they could standing each be on should Mayors that provisions Bill’s the with agree we While provisions in theprovisions LGA 2002, fundamentally as systemthe appears to work well. current the support therefore and ‘broke’ is considered what question We andconsidering decisions making plans andon policies. – Mayor’s rolesthe be should to develop and promote for theira Vision city district or Aligned Section with the9 Governmentof Local (Auckland Act Council) 2009, one of
this this particularly be will beneficial in assisting Elected Members developing,when to borrow fromto the LGFA. thefor local government sector based prudenton debt targets to enable councils has 18 member councils, including which HCC), the as such Requirements assessment of various key ratios such as debt to revenue. their including NewZealand, by Audit finances council of scrutiny Ongoing
rnment.
Existing Mayoral Provisions of the LGA 2002 he provisions in the Bill as they should provide enhanced enhanced provide they should as Bill in the provisions he
Local Government Funding Agency (which currently currently (which Funding Agency Government Local
otherwise there is potential that the best long ter
removal thisof power likely is to compromise the - 2012 24 July
OPEN via the via Local Government (Auckland
is already setting financial limits
2009 included in finalthe Mayoral provisions in -
term financial
rs andrs also
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2.7.1. 2.6.4. 2.6.3. 2.6.2. 2.6.1. 2.5.3. 2.5.2. 2.5.1. 2.5. 2.4.10. 2.4.9. Agenda Agenda Committee Performance Activity & Operations 2.8.1. 2.7. 2.6. 2.7.2. 2.8.
Ministerial Intervention Ministerial Conflicting and Pecuniary Interests and Pecuniary Conflicting Policy and Employment Remuneration Interests of Elected Members. for allmandatory councils to have in place apolicy on and Conflicting Pecuniary notWhile addressed in the HCC Bill, like Governmentwould to consider itmaking the State Services Commissioner. The main a andauthority the CE, localthe authority must also obtain written prior consent of the Chief Executive (CE) will be determined by agreement between the local BillproposesThis that whil Amendment Bill that was recently drawn from the Member’s ballot. Government Local the of (Salary Moderation) introduction support also We finalrequired in the legislation around expected the level detail. of policyshouldThis be mandatory for alllocal authorities, but greater clarit introduction the Support of apolicy employeeon staffing and levels remuneration. p in are balances and checks and processes relevant the that to ensure councils incentivise should provisions These Team, CrownTeam, Observer, Crown Manager and appointment of aCommissioner. par intervention, thereforeWe insupport, principle,the provisionsBill’s around Ministerial However, if‘problem’ situationsarise, an external view bemay value to aof council. authority. addres to balances and checks In most cases, existing local democratic processes are seen as having sufficient Mayor. Vision for a city districtor should be undertaken by all Elected Members, not just the thatAgree Mayoral leadership but important, is development and p which could possibly lead to an ‘A’ and ‘B’ Team scenario of Elected Members. Elected of scenario ‘B’ Team ‘A’ and an to lead possibly could which provisions Bill’s haveThe the to potential ‘depower’ Councillors and divide a council, proposal proposal We are c Proposals Reorganisation Associated Issues’. Act 1968Authorities (Members’and Interests) Local the paper ‘Review of discussion submissioncomprehensive in November 2011 to the Department of Affair’s Internal currentlyHCC is looking at issue this itsthrough Governance Group. also It made a • • •
conditions. Use appropriate of comparison for determining aCE’s remuneration, ter more open and independent process. independent and open more for Protection Elected Members fromand CE’s public through criticism use aof and conditions. terms remuneration, CE’s a into input Independent
oncerned that anyoncerned that person can make an application for a reorganisation –
the Minister needs to remain independent of this process and should not not should and process this of independent remain needs to the Minister
ticularly the progressive intervention a steps of Crown Review
e conditions of employment, including remuneration of of remuneration including employment, of conditions e
s anys ‘problem’ situations that may arise a within local lace to address ‘problem’any situations.
- 2012 24 July
dvantages appear to be: to appear dvantages
OPEN
romotion of a
y is y is Page Page ms and and ms
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Attachment 1 Item 10 Attachment 1 Item 10
Agenda Agenda Committee Performance Activity & Operations CHIEF EXECUTIVE 2.9.1. 2.9. 2.8.2. 2 2.9.3. 3.0 Harris Barry faithfullyYours 3.2. 3.1. .9.2.
Phase 2 of the Reform Programme the of Reform 2 Phase Government Commission. Government have the power to defer or acceler meaningful way. The Local Government Efficiency Taskforce needs to consult with the sector in a area). new up the make that will councils ‘component’ c the to opposed of afinalpoll proposal is measured theover area total of newthe council (as withAgree the provision Bill’s whereby majority support (more than 50%) for the holistic manner. holistic a as a atcontributions in single analysis be growth looked i.e. to fundi needs ng needs to be pulled together with the work that will take place on development separate reform package and being by spearheaded a different Ministry), workthis support of their submission. their of support areaWaikato who have made submissionsand wish to speak to the Committee in Select Committee hold hearings in for Hamilton those in councils greaterthe Waikato. Given this, HCC requests that the Local Government and Environment developmentprivate agreements and rating growth. contributions, e.g. financial funding growth for have councils mechanisms other the alongside be needs considered to contributions development review of The There isThere ahigh level heard be to CityHamilton Council does wish As financial contributions are part Government and Environment Select Committee in support of this submission. this of support in Committee Select and Environment Government SUBMISSIONS FOR HEARINGS
urrent provisions of lookingat individual from results the of interest in this Bill by a number of councils throughout the the throughout councils number byof a Bill in this interest of
of theof Resource Management Act (which is a ate proposals or to set priorities for the Local Local the forpriorities set to or proposals ate
- 2012 24 July at hearings the the of Local
OPEN
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Agenda Agenda Committee Performance Activity & Operations 12. 11. 10. 9. 8. 7. 6. 5. 4. 3. 2. 1 context Plan or Policy Strategy, Community outcome and goal Period Report Report Status Report Name: Committee: .
That the report be received grantWellbeing ($20k) and a towards significant environmental Community the to budget Envirofund the reallocate to resolved recently Council 2012/13 For sought. areduction reflected This number applicationsin the received fundsof and of amount total budget. under in funding coming of allocation final a with completed been has round Envirofund 2011/12 The reportadvisesThis the Council of funding by allocations the Envirofund Allocation Committee. Attachment 1 Recommendation/s from Management Executive Summary Purpose of the Report • the That list allocatedof grants published. is Background Attachments
Member Representative and four nominated community representatives. 2011/12 The Envirofund Committee comprised Allocation as Bell Cr theof Elected
Allocation 2011 Envirofund Contestable Fund Performance Committee & Activity Operations
-
Envirofund Successful Applicants 2011 Applicants Successful Envirofund
- 2012
Environmental Sustainability Strategy Sustainability Environmental environment green natural, Hamilton’s preserveand value, protect We 2011- Open - 2012 24 July
2012 Financial year Financial 2012
OPEN Author: Date:
- 2012
council report council
Aaron Fleming Aaron 24 July 2012
project ($10k).
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Item 11 Item 11 Agenda Agenda Committee Performance Activity & Operations Authoriser Signatory 13.
• • • • • • Forward focus • •
These grantsThese were paid out in full in 2011/12. being allocated. applications,of eleven awarded$32,520 those were funds,atotal with were amount atotal Of applications with beingTwenty received, applied $62,628. for criteria. remainingThe $17,480 was returned asavingas in 2011/12. fund not the did meet and others case, business a detailed more requiring projects Allocati The ro this for budget Committee Allocation The to met review applications the in April 2012. The available Through the 2012 the Through rounds). previousfrom years ($173,863, $118,322 and $162,099 in the last three application numberThe applicationsof an up to $ to up Envirofund the Previously allowedproject. significant funding criteria the one project of towards Wellbeing Community the asignificant environmental to $10,000 grant and to Subsequent environmental projects. be The funding environmental projects. $20,000 for reallocated the to Community Well reviewed later this year to allow for groups and individuals to be able to apply for criteria The and the Committee Allocation for the Community grantWellbeing be will Allocation Allocation the of remaining $10,000 will through be a recommendationstaff to Council. ing grant increases the for pool overall grant,the and is not specifically tagged for Blair Bowcott, General Manager P 15,000 annually.
on Committeeon distribute full did the not $50,000 available due to some
this, Council resolved on July 5 2012 to reallocate $20,000 thisof budget undwas $50,000. - 22 10 22
- Year the Plan Envirofund was to reduced $30,000. d total amount of funding sought was down significantly significantly down was funding sought amount of total d - 2012 24 July
erformance Group Group erformance
OPEN
Page Page 42 of of 54
-
successful were received asking for a total of $62,600 in funding. this, From 11 applications were isEnvirofund funded and bymanaged the Hamilton Council. ACity total of 20 applications Oper
11 10
9 8 7 6 5 4 3 2 1
Agenda Agenda Committee Performance Activity & ations Arts Trust Arts Performing Hamilton Trust Inc Community Hou se Fairfield/Chartwell Ata te o Te Whare Restoration Trust Gully Mangaiti Restoration Group School Normal Silverdale Trust Centre Waikato Environment Hamilton College Johns St House) East Community Community Assn (HN Kirikiriroa East South
Garden Grandview Community 2000 Tui Trust Pukemokemoke Bush The Nappy Lady
Organisation
with nearlywith $32,500 allocated (of $50,000 available for allocation).
-
Gully Gully
-
Successful Envirofund Applications flats to be all To enable the trackMangatea along the Stream sinus, hay fever and Asthma Fairfield. in of incidence reduce Privet of to Eradication unpunched piping for drainage. install and together, sections existing join To install newsections of boardwalk/track to a To develop the upper part of neighbouring gully isresource. a waste organic use to and landfill to going waste organic Feasibility study and businessplan to reduce pump). water powered solar new community garden (involved 2 tanks and a the watering for rainwater use and harvest To programme. school/Waikato University – the bordering gully small a To restore sufficiency. self about more learn can people so resources su a become to and greenhouse existing replace To show. trees in theenvironment through theatre Teaching preschoolers about the importance of Improve Improve instead of disposabl waste at home byusing reusable cloth nappies To educate new familiesthey how can reduce stiles. stiles. Waiwhakareke Park installation though of rea into a living classroom. living a into rea stainable model providing educational
public access and awareness of the 2011/2012
- weather, wheelchair accessible. accessible. wheelchair weather, Grant Purpose Grant - 2012 24 July es.
part of education
OPEN Total all Total
ocated
Final Allocation
(excl GST) (excl $32,385 $2,354 $3,500 $2,000 $5,000 $2,000 $2,000 $5,000 $4,300 $4,000 $1,365 Page Page $866 43
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Attachment 1 Item 11 Item 12 9. Report Name: Agenda Agenda Committee Performance Activity & Operations 12. 11. 10. 8. 7. 6. 5. 4. 3. 2. 1. Community outcome goal and Period Report Report Status Committee:
principles that principles that guidewill future use and form of Eastthe TownBelt. Cou provide will This 2012. September of end the by Council with be will workshopped and underway is currently Plan an Space Open of Development required. required. access is ifan alternative determine construction, following will which completed be audit will Development theof eastern route arterial affect will HSRCaccess to the facilities and asafety lease. 1977 and Council has delegated authority from the Minister of Conservation to grant a further Hillcrest Stadium, situated in Street, Dey plus GST. annum per $1 currently isRental charged in accordance with the Council’s Community RentalLand Policy and is currentThe lease for the their footprint of building expires 31 August 2012. Hillcrest Stadium Reserve, for a twenty year term. building their at HSRC requesting the of site from alease received has been An application building and activities. lease to pa application rt(HSRC) the of Hillcrest Stadium reserve, being the current site their of purposeThe of reportthis for is Council to consider Hamilton the Smallbore Club IncRifle Deed of Lease for a year1 term over approximately 347m Hamilton the That Rifle Smallbore Club Incgranted be aStandard Community Organisation That the report be received. Executive Summary Purpose of the Report and associated activities subject to: Attachment on indicated the1, for purposes providingof for smallbore facilities shooting rifle Recommendation/s from Management a)
Rent being applied in accordance applied with being Council’s Community RentalLand Rent Policy;
Inc Inc Smallbore RifleHamilton Club Performance Committee & Activity Operations -
Lease application
People LoveHere: Living Applicable Not Open - 2012 24 July
is a Recreation Reserve in terms the of Reserves Act • •
scene arts avibrant with live afun is to place Our city We celebrate our people and many cultures and many people our celebrate We
OPEN Author: Date:
council report council
2
of Hillcrest Stadium Hillcrest reserve, asof
Trevor HarrisTrevor 24 July 2012 ncil aframework discuss to the
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Committee Committee Performance Activity & Operations 29. 28. 27. 26. 25. 24. 23. 22. 21. 20. 19. 18. 17. 16. 1 14. 13. 5.
Club's Report premises, C recognising therecognising importance of City’s the town belt reserve areas. Attachment 1 HSRC representatives will be present at the meeting to answer any questions that may arise. Club, Air Hamilton ClubPistol and Boys’ Hamilton High School. used club’sfacilities are The Waikato the by Association,Deerstalkers’ Hamilton Powder Black teams. shooting Island and North Waikato the a had represent member has club The people of who come along a on casualmore ba sis notwho have paid membership fees.” number a with small fifteen, at club stands the of membership current “The that advises HSRC SmallboreWaikato Rifle Association. societ incorporated an been has 1991, September since site current the been has leasing which HSRC, The facedare with a year by year lease.” we when difficult is it but building our to maintenance some planning start to like would and The club’s application advises that “...we would like some certainty to the future the of club expires 31 August 2012...for a further twenty years.” The HSRC has advised that they wish “...to renew their lease at the Hillcrest Stadium that process. consultative and is public a This plan. Space Open the of completion the addressed through the review theof relevant Reserves Act Management Plans 1977 following as not it wish Club lease Rifle Smallbore among The otheruses. Council to renew free is the Club’s lease or the by Sports Operative Park Managementcovered provides which Plan forHamilton 2009, the detailed implementation is subject to the Space Open The willPlan principles establish to guide planning the for City’s reserves but adoptingCouncil a final by version December 2012. workshop will the staff The development of this plan has been progressed by the Parks and Open Spaces team and Committee resolved HSRC appliedThe for a similar lease in extension 2011. The Community and Development Belt. Town East the useof future the guide to principles on direction provide help to 2012, September of end the by Council with workshopped be Plan Space Open the That Current Deed of Lease Applicant Appl Background Attachments b) ication
writing. Les said land, the the requires compensation, require all part or theof leased area. In the event that the Lessor The Lessee acknowledging and accepting thatthe Lessor atmay anytime, without
- es. es. However the bigger picture of Town Belt management havewill to be
Hillcrest Stadium, Smallbore Hamilton Club, Plan reserveRifle of and of location
y since to andTarget since affiliated is ShootingZealandy New 1951 the as well as
to providea 12 leasemonth to allow staff to work an on SpaceOpen plan,
plan with Councillors by 2012 the September plan Councillors endto of aview with with - 1010
Agenda Agenda
see shall be given not less than six months notice in - 2012 24 July Reserves Act1977. Specifically, Hillcrest is Stadium
OPEN
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Item 12 Item 12 32. Agenda Agenda Committee Performance Activity & Operations 43. 42. 41. 40. 39. 38. 37. 36. 34. 33. 31. 30. 35.
a peppercorn rental of $1 plus GST. $1 of rental peppercorn a charged is Rental in terms o Eastern Arterial Route Arterial Eastern lease and the club is noted in the Operative Sports Park Management Plan as a Lessee. as the HSRC continues provide to the same services and facilities as permitted in the current Conse Minister of The was originally granted and that its use meets the requirements theof Reserves Act 1977. must therefore demonstrate that it still is providing the service or activity for which lease the anewfor lease considered be will the by Hamilton ty Ci Council theiron Anmerit.” organisation Deed of includes Lease a condition statesthat that on expiry of its term such“All applications benefit that the give facilities public.effect to this, To Standard the Community Organisation processes under the Reserves Act 1977 to ensure that a potential lessee provides services or are Accordingly exclusivity there to an public organisation. over land provides A lease with their lease due to expire in 2025. HS to Deerstalkers’ next Waikato hasStadium abuildingThe Hillcrest also on Association for theclassified purpose of recreation. Hillcrest Stadium is a 5.7875ha reserve in Dey Street held subject the to Reserves Act 1977 and Lessee), will be deleted. This states: the recommendation set out i lease proposed The based is the on Community Organisations Lease Deed, aCouncil policy. If is rightThere no of renewal, requiring club the to reapply for afurther lease term. Attachment 1, which indicates the leased area. fo the for is expiring term August 2012, year 31 Lease,aone Deed of for is which current The the way they are incorporated in policy. Council subsequently. That review will consider both the content the of lease and licence and to and reported developed policies revised with August in Council with workshopped be will review. request, through Council’s policy at awider being is also which addressed, The review these two documents constitute a part theof Council’s assistance to community organisations OrganisationsCommunity Deed CouncilLease (a Policy) and Community HoweverLicence. has reviewed Council’s City Solicitor the the an request, earlier Council to In response Imminent risks and issues Reserves Act 1977 Leasing Powers Hillc Proposed ofDeed Lease otprint of the building located on Hillcrest Stadium building the Hillcrest being 347motprinton approximately of located accordance with the terms of this lease.” the terms this of with accordance arbitration in to areference be there shall then being either party of dissatisfied event costs and expenses of the Lessees relocation to the satisfac pay the will full the Lessor such andin chosenevent be Lessor such to the site by terms favourable less no upon of apremises other lease with it providing by the Lessee resite writing noticein not less months six the than giving upon Lessee to may the Lessor then purpose any whatsoever, premises for the shall require the Lessor the that event “In rest Stadium Reserve rvation’s powers of approval for granting a lease is delegated to Council approval to rvation’s for delegated of grantingis powers alease
f Council’s Community Land Policy, currently which indicates Rental n 12 b) thisof reportis accepted Clause 24 (Relocation of
- 2012 24 July
OPEN
tion of all parties andin the parties all of tion Page Page
2 . Refer 46
of of RC, RC, 54
Committee Committee Performance Activity & Operations Authoriser Signatory 45. 44.
framework to discuss the future use and form theof East Town Belt. another 1 year term Open until the Space is Plan finished,it as will provide Council a • • future use of the of use future the have on to needs Council dialogue the for forum a provide and this discuss to opportunity an will workshop city. provide A acrossthe Council space guiding open principlesfor Pl Space Open an of Development • of the building will be required. be will building the of removal the lease, their relinquishes club the or granted, be not application club’s the Should
2019. the earliest timeframe for completion being at the end 2015, of theor later at the end of with funding, Government/Council on receiving dependent is timeframe construction The result in may some this and inconvenience development to the club. City Development Unit advises itthat be will affected by the eastern arterial route While the entranceway to the Lessee’s premises from Dey Street is not being moved, the c impacttraffi assessment be carried out to identify the possible effects on the arterial.” a suggest change...would site club the on by out carried timing or in magnitude activities decision toas whether an accessalternative needs to provided be for safety reasons...If the City Development Unit advi
Lance Vervoort, GeneralLance Manager Community
East Town Belt through this process. Therefore, it is prudent then grant to ses that “The post construction safety audit will safetyaudit will final “Thepost the construction make that ses
Agenda Agenda an is currently underway, which will provide a vision and and provide will which underway, avision an currently is - 2012 24 July
OPEN
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Item 12 Attachment 1 Item 12 Agenda Agenda Committee Performance Activity & Operations clubrooms Assoc. Deerstalkers NZ - 2012 24 July
OPEN
area outlined in yellow in outlined area leased Inc Club Rifle Smallbore Hamilton
Page Page 48 of of 54
9. 8. 7. 6. 5. Report Name: Agenda Agenda Committee Performance Activity & Operations 12. 11. 10. 4. 3. 2. 1. Communi Period Report Report Status Committee:
authority to grantauthority a ne a is Graham Park Recreation Reserve in terms theof Reserves and Act 1977 has Council useGraham Park. to continuing RGA being issues consideredCouncil, is tominimal be risk it or in the raised, to Therefore, received. c adverse no been have there from 1993, Park Graham using been has RGA Since $199.57 per annum. Council’s landand Community use and charged the is Rental inof is terms for Policy of Rental isincorporated an RGA society affiliatedThe to Archery New Zealand Inc. 2012 August 31 on expires Occupy to Licence current Their term ofterm 10 useyears for of Graham Park for archery. a for Occupy to a of Licence a for RGA the from continuation received has been application An (RGA) Licence to Occupy applicat purposeThe of report this for is Council to consider River the ArchersGlade Incorporated for an for area of approximately 6900m theThat River Glade Archers Incorporated granted be aLicence to Occupy for a 10 year term That the report be received. Executive Summary Purpose of the Report activitiessubject to: Recommendation/s from Management c) a) b) ty outcome and goal and outcome ty
Warning signs visible to park us Council approval isCouncil required use for of Graham Park outside the stated times in (a); The hours of use being weekly on a Saturday and Sunday from 7am 6pm; 7am to from Sunday and Saturday a on being weekly use of hours The
Licence application River Archers Glade Inc - Performance Committee & Activity Operations
w Licence to Occupy to the RGA.
ion.
2
of Graham Park as ind Graham Park as of People Love Living Here: Open - 2012 24 July ers ers when archerythe range in is use;
• •
scene Our city is a fun place to live awith vibrant Arts We celebrate our people and many cultures and many people our celebrate We
OPEN Author: Date:
council report council
icated on Attachment 1 for archery
Trevor HarrisTrevor 24 July 2012
Page Page omments 49 of of
54
Item 13 Item 13 23. 30. 26. 22. 21. Agenda Agenda Committee Performance Activity & Operations 31. 29. 28. 27. 25. 24. 20. 19. 18. 17. 16. 15. 14. 13.
helping develop schools their own archery programmes and facilities.” suppor RGA facility. They previouslyfacility. use booked as required. formalised to Occupy Licence use GrahamThe forof ParkRGA and by provided storage their Conservation’s powersConservation’s approval f of SportsOperative Park Management delegation (2009). thePlan allows This of Minister of Hamilton Council’s in the City noted is aLicensee as RGA on Park the Graham presence of The Newrepresenting Zealand the at World Championships last in the five years. had and a times member three Championship Archery National the has hosted club The inclu 82 training sessions Saturdayson and that it a “...has very broad mix of members aging 12 from to and tournaments having as well as Sunday every days club it holds that advises club The storage facilities and the theother as archery range. Refer Attachment 1. the usefor park; one for the of two areas includes Occupy to the in Licence included area The The current Licence to Occupy, which is for a five year term, expires 31 August 2012. licence new be will theconsidered by Hamilton Cit Occupy includesto that acondition statesthat on expiry ofterm, its such applications for“all a an when land; using area the not organisation is the free public access have to Licence The it. A to Occupy Licence over public landexclusivity provides to an organisation the while using Archery.” of sport Olympic the promote to and for recreatibows purposes onal use of safe the promote and foster to is club the of purpose “The that advises application The affiliated is to Archery New Zealand Inc. RGAThe became an incorporated society in 1993, when three archery clubs amalgamated, and Club”. for aPark further 10 year term secure“...to futurethe of long this standing and supportedwell Graham at field archery the for to Occupy Licence a of continuation has requested RGA The Attachment 2 Attachment 1
Rental toLicence Occupy 1977 Act Reserves Applica Application Attachments d)
ding families and juniors.” Membership totals approximately 67 (January2012). 67 approximately totals Membership juniors.” familiesandding Rental being chargedRental in terms Council’s Communityof Rental Land Policy.
nt ts “...Archery New Zealand’s archery in schools program and wish to continue continue to wish and program schools in archery Zealand’s New “...Archery ts
- -
Graham Park, Graham Park, River Glade Archers Inc, ofPlan licensed area, Report C
Location plan, Report C Report plan, Location or granting a Licence to Occupy to the Council. Council. the to Occupy to a Licence granting or - 2012 24 July
OPEN y Councily (Council) its on merits.” - 997
Page Page
- 997
50 of of 54
Agenda Agenda Committee Performance Activity & Operations Authoriser Signatory 40. 39. 38. 37. 36. 35. 34. 33. 32.
considered minimal. have been using this site from 1993. from site this using been have No adverse commen archery. in progressarchery and the public still are able utilise theto park notwhen being usedfor of people warns that walkways nearby place in on is signage that ensure to is required RGA The The risks and issues associated with the RGA continuing use to Graham Park for accessVehicle to the archery facilities is Valleyfrom Terrace. Graham Park has been used archery for activities since approximately 1976. approximately 6.4424ha. Refer Attachment 2. parkThis a is Recreation Reserve, in terms of the Reserves Act 1977, with an area of is $199.57pa (plus GST) appliedis Rental Imminent risks and issues Graham Park
Lance Vervoort, GeneralLance Manager Community
in terms of Council’s Community Land Rental Policy. currentThe rent charged
ts have been received on RGA using Graham Park for archery, since they archery, since for RGA using Park on have Graham received ts been
- 2012 24 July
OPEN
archery are Page Page 51 of of 54
Item 13 Attachment 1 Item 13 Agenda Agenda Committee Performance Activity & Operations in licensed area. area. licensed in included facility storage Indic ating location of location ating - 2012 24 July
OPEN
activities outlined in red. in outlined activities for archery area Licenced
Page Page 52 of of 54
Agenda Agenda Committee Performance Activity & Operations - 2012 24 July
OPEN
Page Page 53 of of 54
Attachment 2 Item 13
Resolution to Exclude the Public
Section 48, Local Government Official Information and Meetings Act 1987
The following motion is submitted for consideration: That the public be excluded from the following parts of the proceedings of this meeting, namely consideration of the public excluded agenda. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.
General subject of each matter to Reasons for passing this Ground(s) under section 48(1) for be considered resolution in relation to each the passing of this resolution matter C1. Performing Arts Contestable ) Good reason to withhold Section 48(1)(a) Fund Appointment of ) information exists under Allocation Committee ) Section 7 Local Government Members ) Official Information and ) Meetings Act 1987
)
This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
Item C1. to protect the privacy of natural persons Section 7 (2) (a)
Operations & Activity Performance Committee Agenda 24 July 2012- OPEN Page 54 of 54