A&E Services for the Construction of Schools in Sindh Stage II
Sindh Basic Education Program
Annual Report 2018
IQC Contract No. AID-391-I-11-00002 Task Order No. AID-391-TO-16-00006
28 January 2019
A&E Services for the Construction of Schools in Sindh Stage II
Sindh Basic Education Program
Annual Report 2018
Halcrow Pakistan (Pvt) Limited 3rd Floor, Nawa-e-Waqt House, Mauve Area Sector G-7/1, Zero Point, Islamabad, Pakistan Tel: +92 51 220 3451; Fax: +92 51 220 3462 www.halcrowpk.com
This report is made possible by the support of the American People through the United States Agency for International Development (USAID). The contents are the sole responsibility of Halcrow Pakistan (Pvt) Ltd and do not necessarily reflect the views of USAID or the United States Government.
HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Document history
A&E Services for Construction of Schools in Sindh Stage-II Sindh Basic Education Program Annual Report 2018 SBEPII-E1-APR-002-01 This document has been issued and amended as follows:
Version Date Description Created by Verified Approved by by
00 28/01/2019 First Issue MNA/DS MKB SSS
MNA Muhammad Nadeem Ahmad DS Dawood Shaikh MKB Muhammad Khizar Barakzai SSS Sohail Shamim Siddiqui
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Contents
1 Executive Summary 2
2 Scope and Objective 7
3 Progress Review 9
4 Annual Review 32
5 Implementation Review 36
6 Public events 40
Appendix
Appendix A Level of Efforts (LOE) Status Summary
Appendix B1 Monitoring and Surveillance (QAQC review)
Appendix B2 Monitoring and Surveillance (HSE review)
Appendix C Work plan and progress status
Appendix D Report & Deliverables
Appendix E Public Events pictures
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
1 Executive Summary
This report is prepared in pursuance to Task Order (TO) deliverable requirement, Element 1 – General Management and Administrative Support. It covers annual implementation report for the project A&E Services for Construction of Schools in Sindh, Stage‐II, Sindh Basic Education Program (SBEP). As agreed with USAID, Annual Work Plan and Annual Review Report will follow calendar year from 1st January to 31st December of respective year. Pursuant to same, this report covers the period from January 2018 to December 2018.
This report should be read in conjunction with Annual Work Plan 2018 and Draft Annual Work Plan 2019 being submitted in parallel with this report. Weekly updates and monthly progress reports and other reports should also be referred as deem necessary for the understanding of this review. Architect-Engineer Services for Sindh Basic Education Program Stage-I
This task order scope and activities are in continuation of previous contract “Architect‐Engineer Services for Sindh Basic Education Program” Task Order No. AID‐391‐TO‐12‐00004 whose allocated A‐E service timeline had ended by 30 September 2016. However, there were many activities particularly construction supervision and project management were not completed and in progress which were to be continued under this new task order scope of work.
This report should be read in conjunction with previous task order (Stage‐ I) deliverables, monthly progress reports and other relevant reports in order to understand the better overall background, scope or work and activities of Sindh Basic Education Program. Sub task-1 - Third Party Monitoring for repair/rehabilitation of Maternal Child Health Centers (MCHC) in 16 Districts of Sindh
USAID Office of Infrastructure & Engineering (OIE) acting through its Implementing Partner, Project Management Contractor (PMC) (EA Consulting) is undertaking the repair and renovation of up to 73 Maternal and Child Health Centers (MCHC) in 16 districts of Sindh. Repair and renovation is necessary for these facilities to function optimally as MCH centers. In addition subject to the availability of funds, USAID also plans to fund the procurement and installation of equipment for these facilities (e.g. low technology medical equipment and furniture).
As part of this Task Order “A‐E Services for Construction of Schools in Sindh Stage‐II under Sindh Basic Education Program (SBEP)”, USAID has amended the task order (Modification no. 04) and added a sub task “Third Party Monitoring for Repair/Rehabilitation of Maternal Child Health Centers (MCHC) in 16 Districts of Sindh”.
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Sub task-2 – AE Services for two addition districts, Shikarpur and Ghotki, Sindh, SBEP Stage-II
The GoS and USAID have mutually agreed to extend the geographical focus of Sindh Basic Education Program (SBEP) from seven (7) to nine (9) districts of Northern Sindh by adding two new districts namely Shikarpur and Ghotki, with 12 new schools, six (6) in each district. USAID will provide additional fund, amount of $4.2 million for construction of six (6) additional schools in Shikarpur district. The additional fund will increase the total number of schools to be constructed with USAID funds from 106 to 112. Reciprocally, the Government of Sindh (GoS) has agreed to construct six (6) schools in Ghotki district with its own funds.
USAID Pakistan has modified (Modification no. 05) the task order to provide Architect‐Engineer Services for two new districts, Shikarpur and Ghotki in Sindh under the SBEP II Task Order “Architect‐Engineer Services for Construction of Schools in Sindh, Stage‐II for Sindh Basic Education Program (SBEP)”. Scope of Work interface - SBEP Stage-I and Stage-II
Refer to this Task Order SBEP Stage‐II including sub‐task‐1 & 2 modifications, Section‐C4 & C‐5, Statement of Work, and relevant TO section of SBEP Stage‐I a comparative outline are summarized below for quick reference and understanding.
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Table‐1.1: Comparative Summary of Stage‐I and Stage‐II Scope of work SBEP Stage-I (Old) Outline SBEP Stage-II (Current) Outline Scope of Work Status Remarks Element Activity Element Activity Stage-I vs Stage-II
Element‐1 General Management Element‐1 General Management Continue with same scope of work & Administration & Administration Support Support Element‐2 Identification of Identification for two new Districts Scope added through TO Schools Modification‐05 Element‐3 Site Assessment Site Assessment for two new Districts Scope added through TO Modification‐05 Site Assessment & Element‐4 Design & Tendering Element‐2 Site adaptation and design for two new Scope added through TO Design districts Modification‐05 Tender document for two news Districts packages Procurement of Construction Contractor for two new Districts packages Element‐5 Construction Element‐3 Construction Continue with same scope of work Scope added through TO Management & Management & including two new Districts packages. Modification‐05 Supervision Supervision Third Party Monitoring for repair/rehabilitation of Maternal Child Scope added through TO Health Centers (MCHC) in 16 Districts of Modification‐04 Sindh
Element‐6 Procurement of Element‐4 Procurement of Continue with same scope of work Commodities Commodities
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Element-1: General management and administrative support
We have been able to manage project with in‐time deliverables submission, progress reviews, effective planning, support and giving advice to program stakeholders and Program Management and Implementation Unit (PMIU). All element activities remained in progress as per scope of services and project requirement and as advised by USAID/PMIU time to time
Two sub‐task with modification no. 04 & 05 added in scope of services.
This year fifth project site office has been established at Jacobabad.
Branding & marking and security implementations remained in place. Element-2: Site assessment and design
No Identification and assessment activity
Additional design to relocate three school sites due to unavailability of land parcel
No Procurement activity for new contract
P‐09 Dadu, efforts for replacement of de‐scoped school as per PMIU advice
P‐13A Jacobabad, efforts for relocation of schools as per PMIU advice
P‐14 Kashmore, contract amendment for relocation of school due to unavailability of land parcel
Initiatives have been taken for site identification, assessment and onward activities for two news districts, Shikarpur and Ghotki. Element-3: Construction management and supervision
Construction of schools is in progress since 2013. Supervision and project management remained the major activities during the year as schools were under construction in parallel. All resident and construction management team were deployed as per construction activities.
During the period Twenty (20) schools completed with milestone verification and certification. As on to date Forty seven (47) schools have been completed and all remaining fifty nine (59) schools (except one at Dadu) are at various construction stages from foundation to near completion. Quality Assurance, HSE and strict compliance of standard construction practice remained the key tools for such state of the art construction of schools.
P‐09 Dadu, one school was de‐scoped by PMIU due to unavailability of land parcel. Relocation efforts have been carried during the period but to be finalized by PMIU to award within current contract or retender for new procurement. Still PIU is required to take decision on the same.
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Third Party Monitoring field visits and reporting are being carried out during various phases of repair/renovation of all under repair/renovation MCH centers. Element-4: Procurement of Commodities (furniture)
Procurement of furniture also progressed during the period. Preparation of tender for subsequent fourth Lot‐4 was carried out. Procurement of contractor completed for Lot 04. During the period nineteen (19) schools furniture have been delivered under various lots. To date twenty eight (28) schools furniture have been installed. Delivery of furniture at various completed schools are in progress.
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
2 Scope and Objective
Project Scope
The natural catastrophe of flood 2010 hindered the education of thousands of children in Sindh especially in northern areas. In order to improve and resume education in flood affected districts and to restore public confidence in the public education system, USAID is supporting the GoS in the construction of child friendly new facilities to replace fully damaged schools in affected districts and implement GoS Reform policy.
This task order scope and activities are in continuation of previous contract “Architect‐Engineer Services for Sindh Basic Education Program” Task Order No. AID‐391‐TO‐12‐00004 where allocated A‐E service timeline had ended by 30 September 2016. However, there were many activities particularly construction supervision and project management were not completed and in progress which were remained continue under this new task order scope of work. We have been able to win the new task order through the competitive bidding.
USAID under IQC agreement awarded this contract through a Task Order A&E Services for construction of schools in Sindh Stage‐II under Sindh Basic Education Program in seven districts with two new districts Shikarpur and Ghotki of Northern Sindh and five selected towns of Karachi City. The scope of project comprises the following four (4) elements of activities:
Element 1: General management and administrative support Element 2: Site assessment & design Element 3: Construction management and supervision Element 4: Procurement of commodities and equipment
Project Location SBEP Scope of services location
Project area comprises of seven with two new districts of Northern Sindh and five selected towns of Karachi City:
1. District Khairpur 2. District Sukkur 3. District Larkana 4. District Dadu 5. District Qambar‐Shahdad kot 6. District Jacobabad 7. District Kashmore 8. District Shikarpur (new) 9. District Ghotki (new) & 10. Karachi City (Bin Qasim, Gadap, Kemari, Layari and Orangi town)
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MCHC Scope of services locations
Third Party Monitoring for Repair/Rehabilitation of Maternal Child Health Centers (MCHC) located in 16 Districts of Sindh.
1. District Sukkur 2. District Khairpur 3. District Ghotki 4. District Shikarpur 5. District Jacobabad 6. District Larkana 7. District Dadu 8. District Naushahro Feroze 9. District Mirpur Khas 10. District Umer Kot 11. District Sanghar 12. District Tharparkar 13. District Tando Allayar 14. District Matiari 15. District Sujawal 16. District Thatta
Objective of Report
The objectives of this report are to describe: Progress Review
It covers key targets set and results achieved during the reporting year in comparison to Annual work plan 2018. It also details report and deliverable status for each of the project activity elements. Annual Review
It covers key activities, actions and achievements conducted during the reporting year for each of the project activity elements. Implementation Review
It covers significant implementation problems and challenges encountered during the year, action taken to resolve problem and our observations/recommendations to improve implementation in the future. Public events
An overview of the public events, during the reporting period with photographs.
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3 Progress Review
As per statement of work of TO, project is divided into four elements and is followed below to cover key targets set and results achieved during the reporting year in comparison to Annual work plan. It also details report and deliverable status for each of the project activity elements.
Element‐1: General management and administrative support
This is the core ongoing activity element, covering overall project planning, executing and controlling throughout the course of the services under this task order. It comprises a core team from of various field of expertise such as managers, engineers, finance and administration, security and document controls etc.
HPK has a comprehensive and integrated project management system. A detailed protocol and procedures have been developed for the project management as defined in Annual Work plan 2016‐2017.
There are number of implementing partners for SBEP. Intermediately, meetings have been conducted among the stakeholders to discuss and review role and responsibilities, timeline and deliverables, way forward, progress and implementation challenges faced during the service performance of stakeholders. As per TO requirements we have also conducted meetings with USAID and PMIU to review progress of project, work plan and other related matter as defined in our scope.
We are managing and administering project by in time submission of deliverables, progress reviews, effective planning, supporting and giving advice to project stakeholders. Branding and marking and security implementations are inching with the project. However, official procedures, protocols and response and approval on different issues and deliverables sometime affected the pace of the project and dependent activities.
Task Order Modifications and Amendments
During the reporting period following modification & adjustment have been made.
Amendment/Modification No. 4 on 07 July 2018, a sub task “Third Party Monitoring for Repair/Rehabilitation of Maternal Child Health Centers (MCHC) in 16 Districts of Sindh”.
Amendment/Modification No. 5 on 21 December 2018, a sub task “Architect‐ Engineer Services for two new districts, Shikarpur and Ghotki in Sindh
Cost Adjustment No. 2 approved on 03 April 2018 by COR
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Finance & Administration
This section remained substantially busy throughout the year. During the period strict compliance on the developed procedures and operational system have been maintained in order to utilize the budget effectively. The dedicated team is dealing all the matters related to Accounts, Finance, Administration, Transport, IT, Human Resource recruitment, Procurement etc. Overall the expense against LOE and other direct costs remained within budget, shows a clear project understanding with effective and efficient use of finance. Annual Audit
A third party independent RCA audit consultant M/S UHY Hassan Naeem & Co. as prequalified by USAID conducted a financial audit of cost billed to USAID by HPK. This audit covered 01 January 2017 to 31 December 2017.
The audit was conducted in accordance with applicable US Government standards and USAID “Guidelines for Financial Audits Contracted by Foreign Recipients”. Although final report has not been shared/submitted by the auditor, no observation has been reported or pointed out by the auditor during the year 2017. Tax Exemption
Tax exemption requests on services and Other Direct cost have been submitted to concerned government department (Sindh Revenue Board – SRB) as per guidelines issued by the USAID. Despite good faith efforts by Halcrow to obtain Tax exemption from SBR, no exemption of Tax against any exemption request has yet received. Based on good faith efforts by Halcrow in accordance with Guidance to Implementing Partners dated March 15, 2017, CO has determined that taxes equivalent to Rs 31,494,654 on Halcrow Fee Invoices for SBEP II for the period October 2016 to April 2018 are an allowable cost, through his letter dated 27 June 2018. However, request for tax allowability on Halcrow Fee invoices for the period July 2014 to September 2016 on SBEP I for Rs 47,705,088 is still pending with USAID. Performance Evaluation
USAID conducted performance evaluation through an online Contractor Performance Assessment Reporting System (CPARS).
Second year CPARS to this TO also conducted.
CPARS year‐2: 01 Oct 2017 to 30 Sept 2018, uploaded on 10 December 2018
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Staff houses and Project office
Four staff houses Sukkur, Larkana, Dadu and Kashmore were remained in operation during previous TO. The fifth in Jacobabad also established during the period.
Following staff house has been established during the reporting period:
1. Staff House, Jacobabad from May 2018 for construction supervision teams for Package‐13A, 13B Jacobabad.
Below are already in place: 2. Staff House and Project office, Sukkur; Project management team and remained for supervision team for P‐03 and 07 Sukkur. 3. Staff House, Larkana staff house is contributing the staff resident requirement for Larkana of P‐04 & 06 (13 schools) and Qambar school of P‐10 to P‐12 (21 schools) with effective planning and best budget utilization. 4. Staff House, Dadu; Construction supervision team for Package‐08 & Package‐09 5. Staff House, Kandkot, Kashmore; Construction supervision team for Package‐14
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Detail of all building remained in use of SBEP staff is given in the table below
Table‐3.1: Staff houses and project office summary
Building District City Construction Lease Type Packages Start Date
Site Sukkur Sukkur CM Team, July 2013 Office/ Packages 3 and 7 Staff House
Staff Larkana & Larkana 4, 6, 10, 11 and 12 May House Qambar 2017 Shahdadkot
Staff Dadu Dadu 8 and 9 July 2015 House
Staff Kashmore Kandhkot 14 Oct 2017 House (13A and 13B till May 2018)
Staff Jacobabad Jacobabad 13A and 13B May House 2018
Resource Management (LOE and vehicles)
This is one of the important management tool for project control. Apart from general administration and management and design activities majority of the input is dependent upon the supervision of construction contractor activities, capability, capacity, quality compliance and pace of work. Supervision staff (LOE) allocation has been managed as per construction contractor scope and pace of work. Distribution of vehicles also arranged considering the geographical and site distances. A brief summary for Level of Effort (LOE) is given in table‐3.2 below.
There are some positions where budgeted LOE of particular year exceeded. However overall it is within budget. A detailed LOE summary is enclosed in Appendix‐A
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Table‐3.2: LOEs (element wise) summary for Calendar year‐2 (Jan 2018 to Dec 2018) Elements LOE (Days) Utilization % age Remarks (Days) Utilization Budgeted Variation Adjusted
E‐1 1,528 ‐165 1,363 1,347 99% Satisfactory
E‐2 36 +108 144 54 38% Utilized as per activities
E‐3 14,938 +318 15,256 15,169 99% Utilized as per activities
E‐4 96 +39 135 133 99% Utilized as per activities
Total 16,598 +300 16,898 16,703 99%
Also as on to date 24 (including MCHS) vehicles are deployed in different areas as per requirements and summary is given in table‐3.3 below. Three (03) vehicles provided by USAID are also included in the pool. With effective procurement policy and approach reasonable reduction in budget utilization is observed.
Table‐3.3: Vehicles distribution Construction Rented USAID location Total Packages vehicle share Construction Sukkur 02 02 core team P‐04, P‐06, P‐ Larkana 06 01 07 10, P‐11, P‐12 Dadu P‐08, P‐09 02 02 P‐05, P‐15, Karachi 04 04 COP team
Jacobabad P‐13A & 13B 03 01 04
Kandhkot P‐14 02 01 03
16 MCHC 02 02 Districts Branding and Marking
As per scope of the task order and approved plan branding and marking activities continued on different sites at specific occasions e.g. community consultation and preconstruction community conferences.
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
A brochure leaflet for the construction of school was also distributed during the community ceremony and other events.
Three dimensional perspective models for two standard types (14 classroom and 12 classrooms) of schools were displayed for community presentation and understanding.
A 3D Architectural walk through animation was also presented during various implementing activities to elaborate finishing, furniture and other engineering planning Security
All the necessary and concerned Staffs were regularly briefed about on‐going Security Situation prevailing in the country. In this regard necessary training has been imparted to the concerned staff. Security plan procedures and precaution have been implemented in compliance with true spirit and is remained unchanged from threat assessment point of view. HPK staff attended multiple trainings organized by or on behalf of USAID.
To protect USID assets and resources, required number of armed security guards are deployed on all SBEP premises (Site office as well as staff houses). With effective procurement policy and approach reasonable reduction in budget utilization is observed
A security review report for year 2018 is enclosed in Appendix‐B
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Program implementing partners
The SBEP is divided into five components to be implemented by the different partners as per their role and scope. Stakeholder coordination meeting had been set by the USAID. Following implementing partners have been engaged to date by USAID.
1. Donor Agency: United State Agency for International Development
(USAID)
2. Procuring Agency: Program Management & Implementation
(Employer) Unit (PMIU), School Education Deptt. Govt. of Sindh
3. A&E Consultant: Halcrow Pakistan (Pvt) Ltd
4. Community Mobilization Program (CMP): ‐ International Relief Development (IRD) ‐ Indus Resources Centre (ORC) ‐ Health and Nutrition Development (HANDS) 5. Third Party Monitoring Consultant: ‐ National Engineering Services Pakistan (NESPAK) (Contract ended in August 2018) ‐ Associates in Development (AiD) (Contract awarded by USAID in September 2018) 6. Sindh Reading Program (SRP): ‐ Chemonics International (Contract ended in December 2018) 7. Sindh Capacity Development Program (SCDP): ‐ Deloitte 8. Construction Contractor : ‐ To all Construction packages
MCHC partners
1. Donor Agency: United State Agency for International Development (USAID) 1. Project Management Consultant (PMC): ‐ EA Consulting (Pvt) Ltd. 2. Third Party Monitoring Consultant: ‐ Halcrow Pakistan (Pvt) Ltd 3. Construction Contractor : ‐ To all Construction packages
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Element‐2: Site Assessment of Schools
This is the technical/design step clubbed with two major parts 1) Identification and site assessment of potential schools 2) Design and tendering to procurement of construction contractors. Considering overall scope of work under these activities majority of progress had been achieved under previous task order.
There have been some revision and additional scope of services provided for the construction of schools. There activities have been carried out due to unavailability of land, relocation of land and additional schools list as advised by PMIU.
Additional design to relocate/replaced three school sites due to unavailability of land parcel
1. P‐09 Dadu: Replacement of de‐scoped Sojhro Mirwani to Phakka school (PMIU yet to decide) 2. P‐13A Jacobabad: Relocation of Ali Sher Jakhrani to Muhammad Pur Odho (reverted back as per Program steering committee decision in April 2018) 3. P‐14 Kashmore: Relocation of Abdullah Bhayio to Khahi (contract amended)
No Procurement activity for new contract
Initiatives have been taken for site identification, assessment and onward activities for two news districts, Shikarpur and Ghotki. Scope of Services - Variation
Following technical services performed in addition to TO scope of services.
P‐09 new replaced school Phakka (in place of Sojhro Mirwani), site assessment conducted and design (May‐18 & June‐18, Oct‐18, Nov‐18) P‐14 preparation of priced BOQ and Construction drawing for Khahi School (May‐18 & June‐18) P‐13A design drawings and priced BOQ to Muhammad Pur Odho School (for construction contractor) preparation completed (March‐18) Engineering Resources
A dedicated and qualified team of architects, structural engineers, electrical engineers, plumbing engineers, water supply and sanitation engineers, specifications specialist, cost analyst, quantity surveyors, and environmental specialists worked for preparation of all engineering activities. The utilized level of efforts summary is given above in element‐1 above.
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Packages distribution
No new package distribution have been assigned, procured and awarded during the reporting period. Total construction packages remained same, sixteen (16) as per last reporting period. Task and Targets
No specific task was set for this period. However some of the revision and relocation of schools were carried out as per PMIU advice.
Site Assessment, Design and Tendering Progress and performance carried out during the reporting period is summarized below:
Table‐3.4: Summary Record of Elements Activities Milestones & Achievements
Description of Work Planned Achieved Remarks
Completed Site Identification & None None under previous assessment TO
As per PMIU Multiple Design and Tendering None advise and site revisions condition
Jacobabad split Package distribution 15 16 into two packages
Procurement of Construction None None Contractor ‐ Bid Evaluation
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Element‐3: Construction management and supervision
Construction management and supervision is one of the key activities within the project scope of services, under activity element‐3. This involves not only the project management but also resident supervision of the contractor’s progress and performance and interaction with other stakeholders as well.
Mainly this activity element is divided into two components 1) Construction management and 2) Supervision. The first component comprises the team responsible to monitor and manage the overall activities. Whereas the supervision team is primarily responsible to supervise construction works, quality assurance and monitor the progress and performance. Construction Management
Construction manager is the in‐charge of the technical team with parallel support by the respective responsible personnel from project core team members based in Karachi. Project office is based Sukkur a first point of contact place for the construction team. The component‐1 team is primarily based in Sukkur. They remain in close contact with project core team and the supervision team and frequently visit the sites to assist and monitor the activities as required and directed by management.
Following key personnel remained engaged during the period in project management:
1. Construction Manager 2. Quality Assurance Manager 3. Quality Assurance Specialist 4. Contract Engineer 5. Civil Engineer 6. Environmental Compliances Specialist 7. Quantity Surveyor Construction Supervision
The construction supervision has been organized for all under construction packages. Each of the construction packages consist different schools located in the same district and within reasonable catchment area in clusters. Distribution of packages were assigned depends upon contractor’s capability, district boundary, clusters of schools and distances among the sites.
Each of the packages has a dedicated team to supervise the construction work. Each package team is led by a Resident Engineer support by site engineers/inspectors and lab technicians. Support staff may varies depend upon the clusters of school distances and other technical requirements. Generally following distribution is being adapted.
1. Resident Engineer per district. However now modified to multiple districts for effective utilization
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
2. Site Engineer/Inspector per two schools 3. Lab technician per package. However now modified to per district for effective utilization
All the construction contract have been awarded by PMIU through a competitive bidding process as per SPPRA rules.
During the period two construction Packages Completed
‐ P‐03 Sukkur completed in July 2018. Supervision team demobilized accordingly. ‐ P‐07 Sukkur completed in Jan 2018. Supervision team demobilized accordingly.
As on to‐date, construction package’s supervision team distribution arrangement based on the packages is shown in Table‐3.5.
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Chart‐3.5a: Construction Supervision Project Management Team Organization Project Manager Construction Management Plan Organization Chart
Construction Manager
Quality & Fields Engineering Site Supervision Security Administration Compliances
Quality Admin Assistant Civil Engineer Resident Engineer(s) Assurance Security Guards Manager
Quality Contract Site Inspector(s) Assurance Security Escort Office Worker Engineer Construction management and Specialist supervision Environment Quantity Lab Technician(s) Compliance Office Support Surveyor Specialist
Other Support (cook, Draftman cleaner, watchman)
Quality Control Finance and Admn Design Manager Project Security Manager Manager Manager
Project Control Environment & Reporting Manager Engineer Project management and assistance
Project HSE Manager Coordinator
Contract Manager
Legend: would be posted on need basis
would support on need basis
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Chart‐3.5b: Construction Supervision Project Management ‐ Core Team, Part‐1 (Project Office, Sukkur)
A‐E Services for SBEP
Organization Chart ‐ Construction Management ‐ Core Team, Part‐1
Project Manager
(Sohail Siddiqui)
Construction Manager
(Khalid Hussain Nizamani)
Environment & HSE Quality Control/Assurance Construction Management Contract Management Security Administration Compliance
Project Security Manager Quality Assurance Manager Project Engineer Contract Engineer Environment Engineer Admin Assistant (Rasheed Ahmed (Abdur Razzaque) (Muhammad Yameen) (Ali Muhammad Memon) (Arslan Asghar) (Noman Noor) Jamal/Muhammad Ali)
Quality Assurance Specialist Architect Quantity Surveyor Environment Engineer Office Support Security Guards (Muhammad Hanif) (‐) (Masood Ahmed Soomro) (Atif Rasheed) (Idrees)
Electrical Supervisor Staff Houses Support
(Waqas, Shakeel) (Cook, Cleaner)
Draftsman Drivers (in house staff)
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Chart‐3.5c: Construction Supervision Project Management – Resident Team, Part‐2 (Districts Staff Houses) A‐E Services for SBEP Organization Chart ‐ Construction Management, Resident Team, Part‐2
Project Manager
(Sohail Siddiqui)
Construction Manager
Continue (Khalid Hussain Nizamani) from Part‐1
Resident Supervision
District Sukkur District Larkana District Karachi District Dadu District Qambar District Jacobabad District Kashmore
Package‐03 (10 schools) Package‐04 (7 schools) Package‐05 (5 school) Package‐08 (6 schools) Package‐10+12 (7+6 schools) Package‐13A+13B (6+7 Package‐14 (10 schools) Package‐07 (2 schools) Package‐06 (6 schools) Package‐15 (4 schools) Package‐09 (5 schools) Package‐11 (8 schools) schools)
Resident Engineer Resident Engineer Resident Engineer Resident Engineer Resident Engineer Resident Engineer Resident Engineer
(‐) (Agha Saeed) (Ghazanfar Ali) (Muhammad Hammad) (Muhammad Ali + Wajahat) (Agha Saeed) (Sabir Shaikh)
Construction Engineers Construction Engineers Construction Engineers Construction Engineers Construction Engineers Construction Engineers Construction Engineers
(‐) (Zaheer) (Asad) (‐) (Maqsood, Sikandar) (Ahsan) (Shahzad Ali, Syed Zeeshan Shah)
Construction Supervisor Construction Supervisor Construction Supervisor Construction Supervisor Construction Supervisor Construction Supervisor Construction Supervisor
(‐) (Sajid) (Waseem, Faizan) (Shahzad, Ashfaq) (Nawab, Rafaqat, Shabbir) (Shafqat, Waheed, Inayat) (Matloob)
Lab Technician Lab Technician Lab Technician Lab Technician Lab Technician Lab Technician Lab Technician (‐) (‐) (Shabbar Kazmi) (‐) (Mahboob) (Derawar Singh, Adeel) (Ghulam Fareed)
Notes: "TBN" To be Nominated
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Orientation and Training
All site staff attended the Orientation/induction training prior to starting any work on site. These trainings were organized at staff houses. Following sessions have been organized for the construction management and supervision team of all packages by the senior and expert in‐house staff.
Design and Specification understanding Site supervision, technique and tips Quality Assurance Health, Safety and Environment (HSE) Security Contract documentation Human Resources, Business conduct and ethics
These trainings are conducted so that staff must be fully aware and updated on the project technical requirements and shall be able to supervise the job as per specification, standards and practices. Preferably on quarterly basis, in order to have small training effectively for new packages joiners and for upcoming activities.
The contractor also instructed for the same training
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Progress of Work
Following the Notice to Commence, the contractor is responsible to mobilize the construction team. The initial task is to submit all necessary submittals mentioned in the contract documents such as mobilization plan, Work Plan, Site preparation plan, method statement of subsequent activities etc. The consultant under the role as “The Engineer” is responsible to review and approve all submittals and supervise and monitor all construction activities, executed by the Contractor. For a “Quality Delivery”, “ In‐time”, as per work plan and “Cost Effective” complete the task within budget are the key tools during the project life. Following tables‐3.6 to 3.8 outline summary as to‐date contractual statistics.
No new package have been awarded during the reporting period. Total construction packages remained same, sixteen (16) as per last reporting period.
Below given a comprehensive detail for construction to completion of schools:
Table‐3.6: Summary detail of construction of schools
Targeted areas 07 district of Northern Sindh + 05 town of Karachi Executed areas 07 district of Northern Sindh + 05 town of Karachi Planned schools for construction 106 Schools awarded for construction 106 Planned Packages for construction 16 Contract Packages awarded for construction 16 Start date of first package Nov 01, 2013 Planned end date of last package Feb 09, 2020 Planned execution months of awarded packages 350 Executed working months of awarded packages 299 Executed period 85.43% Planned physical progress for awarded packages 90% Progress achieved for awarded packages 73% Planned milestones as per Work plan 954 Milestone achieved and certified 584 Milestone achievement progress 61.21% Total awarded cost of construction contract packages PKR 7,957M (approx...) Total financial bill verified/paid (approx...) PKR 4,913.634M Financial progress 61.56% Completed Schools 47 Completed Schools progress 44.33% Furniture delivered and installed 28
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Furniture procurement progress 26.4% Handed over Schools to PMIU 23 Handed over Schools progress 21.69%
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Table‐3.7: Physical Construction progress (%) for contract packages Actual Planned work Variance Expected Package- No. work done Ahead (+) Completion Remarks (%) to date (%) to /Lag (-) (months) date Contract Package‐01: Contract terminated 28% 15% (‐) 13% District Khairpur dated 27 June 2014 Contract Package‐01A: All 06 Schools 100% 100% 0% District Khairpur Completed Overall Progress Package‐ 100% 100% 0% 01+01A: Contract Package‐02: All 09 Schools 100% 100% 0% District Khairpur Completed Contract Package‐03: All 11 Schools 100% 100% 0% District Sukkur Completed Contract Package‐04: 06 of 07 Schools 100% 99% ‐1% 1 months District Larkana Completed Contract Package‐05: Contract terminated 100% 31% ‐69% Karachi City dated 18 July 2016 Contract Package‐05A: All 05 Schools are 99% 77% ‐22% Karachi City In Progress Overall Progress Package‐ 99% 84% ‐15% 05+05A: Contract Package‐06: 03 of 06 Schools 100% 99% ‐1% 1 months District Larkana Completed Contract Package‐07: All 02 Schools 100% 100% 0% District Sukkur Completed Contract Package‐08: 03 of 06 Schools 100% 98% ‐2% 2 months District Dadu Completed Contract Package‐09: 01 of 06 Schools 100% 92% ‐8% 3 months District Dadu Completed Contract Package‐10: 05 of 07 Schools 100% 99% ‐1% 1 month District Qambar Shahdadkot Completed Contract Package‐11: All 08 Schools are 70% 40% ‐30% District Qambar Shahdadkot In Progress Contract Package‐12: 01 of 06 Schools 100% 79% ‐21% 7 months District Qambar Shahdadkot Completed Contract Package‐13A: All 06 Schools are 65% 17% ‐48% District Jacobabad‐I In Progress Contract Package‐13B: All 07 Schools are 56% 20% ‐36% District Jacobabad‐II In Progress Contract Package‐14: All 10 Schools are 71% 20% ‐51% District Kashmore In Progress Contract Package‐15: All 04 Schools are 83% 24% ‐59% District Karachi In Progress Overall 90% 73% ‐18% Construction progress
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Construction Completion Status
Table‐3.8: Contract Packages Completion Status
Milestone School Avg. No. of Completed Construction Schools End of defect Package No District Name of Contractor Firm Commencement /punch list Const- Schools Schools duration handedover liability period completion period
nos. date date nos. months month nos. date SBEP‐01/KHR Khairpur Highway Engineers (Pvt.) Ltd. 6 01‐11‐2013 Terminated ‐ 8 N/A None Terminated
SBEP‐01A/KHR Khairpur Kaybee Constructors BS Traders JV 6 25‐09‐2014 31‐Jan‐17 6 28 30 6 28‐Feb‐18 Balance Work
SBEP‐02/KHR Khairpur Astral Constructors (Pvt) Ltd 9 21‐03‐2014 15‐Aug‐17 9 41 36 9 15‐Aug‐18 SBEP‐03/SKR Sukkur Fazal & Brother, Builders & Developers. 11 21‐05‐2014 14‐Jul‐18 11 51 40 8 15‐Jul‐19 SBEP‐04/LKN‐I Larkana Kaybee Constructors + BS Traders JV 7 17‐10‐2014 6 SBEP‐05/KHI‐I Karachi Badar Engineering Works (Pvt.) Ltd 5 22‐01‐2015 Terminated ‐ 18 N/A None Terminated SBEP‐05A/KHI‐I Karachi Friends Enterprises 5 05‐07‐2017 SBEP‐06/LKN‐II Larkana Kaybee Constructors + BS Traders JV 6 11‐06‐2015 3 SBEP‐07/SKR‐II Sukkur Fazal & Brother, Builders & Developers. 2 12‐06‐2015 26‐Jan‐18 2 32 32 27‐Jan‐19 SBEP‐08/DDU‐I Dadu Maqbool Ahmed & Co. 6 17‐08‐2015 3 SBEP‐09/DDU‐II Dadu Maqbool Ahmed & Co. 6 26‐10‐2015 1
Qambar‐ AMCORP Engineering & Construction SBEP‐10/QSK‐I 7 20‐04‐2016 5 Shahdadkot (Pvt.) Ltd.
Qambar‐ SBEP‐11/QSK‐II Friends Enterprises 8 23‐02‐2017 Shahdad kot
Qambar‐ AMCORP Engineering & Construction SBEP‐12/QSK‐III 6 08‐11‐2016 1 Shahdad Kot (Pvt.) Ltd.
SBEP‐13A/JCB‐I Jacobabad Shaukat Khan & Company 7 10‐10‐2017 SBEP‐13B/JCB‐II Jacobabad Shaukat Khan & Company 6 10‐10‐2017 SBEP‐14/KSH‐I Kashmore Shaukat Khan & Company 10 11‐10‐2017 SBEP‐15/KH‐II Karachi Shaukat Khan & Company 4 18‐10‐2017
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Table‐3.9: Third Party Milestone verification status
Milestones MS planned by MS achieved by MS achieved MS achieved Package‐ No. Schools (MS) this month last month this month to‐date
Package 01+1A: 6 54 54 54 54 Package‐02 9 81 81 81 81 Package‐03: 11 99 99 99 99 Package‐04 7 63 63 56 2 58 Package‐05+5A 5 45 12 17 17 Package‐06 6 54 54 41 41 Package‐07 2 18 18 18 18 Package‐08 6 54 54 45 45 Package‐09 6 54 54 28 1 29 Package‐10 7 63 63 51 3 54 Package‐11 8 72 7 23 23 Package‐12 6 54 31 25 5 30 Package‐13A 6 54 5 5 5 Package‐13B 7 63 3 9 9 Package‐14 10 90 9 11 2 13 Package‐15 4 36 4 5 3 8 Total to‐date 106 954 611 568 16 584
Monitoring and Surveillance
Monitoring and Surveillance covers the main functions of the inspection effort. These are as follows:
Technical Compliances (Design, drawings, technical specification and contractual obligations) Milestone Achievement Quality Control Health & Safety Environmental Compliances Inspections (including progress monitoring and resource recording)
As applicable, field activities are documented to provide a concise and accurate history of the construction process. All documentation are compiled as soon after the event as possible.
Quality Assurance review report is enclosed in Appendix‐B1 HSE review report is enclosed in Appendix‐B2
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
MCHC Third Party Monitoring & Surveillance
Third Party Monitoring for Repair/Rehabilitation of Maternal Child Health Centers (MCHC) in 16 Districts of Sindh. Project Management Contractor (PMC) (EA Consulting) is undertaking the repair and renovation of up to 73 Maternal and Child Health Centers (MCHC) in 16 districts of Sindh. Repair and renovation is necessary for these facilities to function optimally as MCH centers. In addition subject to the availability of funds, USAID also plans to fund the procurement and installation of equipment for these facilities (e.g. low technology medical equipment and furniture).
Third Party Monitoring & Surveillance activities have been conducted during the period in line with the scope of work, geographical location, PMC advice, progress of construction contractor and as per USAID direction.
Key statistics and outcome is summarized below:
No. of district = 16 No. of units planned = 82 No. of units awarded =73 No. of visit planned per unit = 11 No. of pre‐final inspection per unit = 01 No. of final inspection per unit = 01 Total visit planned = 803 Mobilization of team = August 2018
No. of visits conducted =373 No. of pre‐final visits conducted =29 No. of final inspection conducted = 31 Total units completed and handed over = 31 Total units in progress = 42 Total units with no activity = 0
Element‐4: Procurement of Commodities and Equipment
This scope of work activity involves the preparation of various reports/documents as prescribed in the Task Order and to provide necessary assistance to GoS PMIU as may be required for the procurement of commodities during the construction of schools.
During the period following key activities conducted:
Lot‐04, 13 schools, procurement of furniture contract awarded Lot‐01 Defect liability period expired in Feb 2018 Lot‐02 Delivery of furniture in 03 schools Lot‐03 Delivery of furniture in five schools Lot‐03 Partial delivery of furniture in one school Lot‐04 Delivery of furniture in five school Lot‐04 Partial delivery of furniture in one school
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Table‐3.9: Contract Lots Completion Status District / Distribution of Procurement S. Delivery Status (Actual) Construction School Name School Lots (Planned) No. Package Classroom Lot‐1 Lot‐2 Lot‐3 Lot‐4 Lot‐1 Lot‐2 Lot‐3 Lot‐4
1 GBLSS Koro Goth 14 Classrooms Type‐1 1‐Mar‐16
10‐Sep‐ 2 GBHS Tando Nazar Ali 14 Classrooms Type‐1 16
17‐Sep‐ 3 GBLSS Ghagri 12 Classrooms Type‐2 Khairpur‐I, 18 Construction Package‐01/01A: 06 16‐Aug‐ 4 GBHSS Setharja 14 Classrooms Type‐1 Schools 18
10‐Apr‐ 5 GBHS Tando Mir Ali 14 Classrooms Type‐1 16
10‐Aug‐ 6 GBHS Bozdar Wada 12 Classrooms Type‐2 16
Type‐ 15‐Oct‐ 7 GBHS Karoondi 14 Classrooms 1A 16
Type‐ 10‐May‐ 8 GBHS Jhajh Regulator 14 Classrooms 1A 16
Type‐ 20‐Feb‐ 9 GBELS PirEssa 14 Classrooms 1A 18
Type‐ 4‐Aug‐ 10 GBHS Satabo 14 Classrooms 1A 17 Khairpur‐II, Construction Type‐ 28‐Feb‐ 11 GBHS Drib Mehar Shah 14 Classrooms Package‐02: 09 1A 18 Schools Type‐ 20‐Aug‐ 12 GBHS KolabJial 14 Classrooms 1A 16
Type‐ 22‐Dec‐ 13 GBHS Fakirabad 14 Classrooms 1A 17
Type‐ 14 GBHSS Hussainabad 14 Classrooms 4‐Mar‐18 1A
Type‐ 30‐Oct‐ 15 GBHSS Sami 14 Classrooms 1A 17
Type‐ 9‐May‐ 16 GBHS Kamal Khan Indhar 12 Classrooms 2A 18
22‐Mar‐ 17 GGLSS Bhellar 08 classrooms Type‐3 18
Type‐ 18 GBHS Mulla Ali 12 Classrooms 2A
Type‐ 19 GBHS Hussain Kalwar 12 Classrooms 2A
Type‐ 10‐Nov‐ 20 GGES Bedil Bekus 12 Classrooms Sukkur‐I, 2A 16 Construction Type‐ 14‐Sep‐ 21 Package‐03: 11 GBHS Dodanko 12 Classrooms Schools 2A 18
Type‐ 15‐Nov‐ 22 G (N) Modern High School 14 Classrooms 1A 17
23 GBPS Bakhshan Khan Chakrani 08 Classrooms Type‐3
Type‐ 24 GGPS Numaish Colony 12 Classrooms 1‐Dec‐17 2A
Type‐ 22‐Dec‐ 25 GBPS Abad Lakha 12 Classrooms 2A 16
26 GGELS Arain 08 Classrooms Type‐3 1‐May‐16
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
District / Distribution of Procurement S. Delivery Status (Actual) Construction School Name School Lots (Planned) No. Package Classroom Lot‐1 Lot‐2 Lot‐3 Lot‐4 Lot‐1 Lot‐2 Lot‐3 Lot‐4
Type‐ 12‐May‐ 27 GGPS Ali Muhammad Chawro 2A 18
25‐Jun‐ 28 GGPS WikiyaSangi 18
Type‐ 29 GBPS ZakrioMahessar 2A Larkana‐I, Construction Type‐ 30 Package‐04, 07 GGLSS Kehar 6‐Oct‐18 2A Schools
Type‐ 31 GGPS Phulpota‐I 2A
Type‐ 32 GBPS Saidudero 3.1
33 GBPS Pir Jo Goth
34 GBPS Sindhi Jamaat
35 GBSS Cattle Colony Karachi‐I, Construction 36 GBELS Wario Gabole Goth Package‐05: 05 Schools 37 GBSS Yousuf Goth
38 GBHS Dumba Village
39 GBPS Mehrab Sandhelo
40 GBMS Purano Abad
41 Larkana‐II, GBMS Haji Abdul karim Unar Construction
Package‐06: 06 42 Schools GBPS Jakhra
43 GGPS Wadi Wahani
44 GBHS Karani
Govt. (P) Municipal Boys High Type‐ Type‐ 15‐Aug‐ 45 Sukkur‐II, 12 Classrooms School, Old Sukkur 2A 2A 18 Construction Package‐07: 02 Type‐ Type‐ 46 Schools GBHS Masoom Shah Minara 14 Classrooms 21‐Jul‐18 1B 1B
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
4 Annual Review
Work Plan ‐ Progress
Work plan was developed in Oct. 2016 and updated in Jan 2018 with the latest program status and activities in progress including construction supervision of remaining schools.
Work plan along with to‐date progress is enclose in Appendix‐C.
A comparative review of each element milestones among planned in proposal, Planned in AWP and status to end of year is also summarized in table‐4.1 below.
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Table‐4.1: Key Milestones comparative review Element & Activity AWP Targets End year Review Status End year Review Remarks
Element 1 – General As planned in original Implemented accordingly Satisfactory Management & schedule Administrative support
Element 2 – Site Site Assessment review, Not required Assessment & Design if required Design Review, if Three awarded schools were required reviewed to relocated as per PMIU Satisfactory Tender document advice review, if required Preparation of Bid Not required Evaluation Reports Not required
Element 3 – Construction Completion of next 18 07 Schools (total 34) completed by Total 20 Schools completed this Management and schools (total 45) by end June 2018 year. Supervision June 2018 Achievement behind due to Completion of next 15 13 Schools (total 47) completed by construction contractor progress schools (total 60) by Dec end Dec 2018 and performances. 2018 Completion of Sukkur Sukkur Packages completed P‐03 in Satisfactory packages (P‐03 and P‐ July 2018 and P‐07 in Jan 2018 07) Completion of Larkana P‐04, 06 out of 07 schools completed Almost achieved (expected in packages (P‐04 and P‐ (99% progress) Jan 2019) 06) P‐06, 03 out of 06 schools completed Achievement behind due to (99% progress) construction contractor progress and performances. Completion of Dadu P‐08, 03 out of 06 schools completed Partially achieved (expected in packages (P‐08 and P‐ (98% progress) April 2019) 09) P‐09, 01 out of 06 schools completed Achievement behind due to (91% progress) construction contractor progress and performances. Establish staff house in Staff house established in May 2018 Satisfactory Jacobabad Disengage Dadu staff Delayed Planned in Jan 2019 house Achievement behind due to construction contractor progress and performances.
Element 4 – Procurement Lot‐02, completion of Lot‐02 08 Schools delivered Satisfactory of Commodities & delivery of 08 schools Equipment (total 18 school) Lot‐03, completion of Lot‐03 06 out of 10 schools delivered Achievement behind due to delivery of 10 schools contractor progress and delay in (total 28 school) PMIU payments Lot‐04, completion of Lot‐04 06 out of 13 schools delivered Achievement delayed due to delivery of 13 schools To date total 29 schools delivered PMIU payments (total 41 school) Completion of No advise received from PMIU remaining procurement of furniture lots as per PMIU advice.
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
Reports and deliverables
A detailed report and deliverable chart with element reference and submission frequency was developed as per TO. A to date status sheet is enclosed in Appendix‐D for reference.
Additional work
Task order is the tool for defining all scope, role and responsibilities to be carries out for A&E services. However there have instants where additional efforts have been utilized under this TO in order to expedite the progress of program. The reason might be ether:
Addition input required due to on ground condition Not in scope as mentioned in the TO Delay in engagement of other implementing partners Support PMIU to facilitate with engineering and other local administrative input
Key input is summarized below for reference:
Element‐1:
a. Coordination & Interaction with Educational department officers to lower (district and schools) level b. Coordination & Interaction with WAPDA and SEPCO for installation of transformer. c. Coordination & Interaction with Local administration for land acquisition
Element‐2:
d. Redesign of school due to change in site condition and land parcel layout. e. P‐09 Dadu: Replacement of de‐scoped Sojhro Mirwani to Phakka school (PMIU yet to decide) f. P‐13A Jacobabad: Relocation of Ali Sher jakhrani to Muhammad Pur Odho (reverted back as per Program steering committee decision in April 2018) a. P‐14 kahmoore: Relocation of Abdullah bhayio to Khahi (contract amended)
Element‐3:
a. Restructuring of supervision team and overall planning, considering revision in construction packages a. Extensive facilitation input/support to all the construction contractors in order to bring them up as per project quality compliance requirement. b. Assistance and facilitation to officials visit conducted by GoS departments other than PMIU
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A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018
c. Community consultation activity to resolve the local social issues
Element‐4:
a. None
Presentation, Events and Workshops
There have been organized various supporting presentations, events and workshops as required for awareness, interaction and assistance for the better implementation of the program. Following are key events organized during reporting period:
1. Launching ceremony of Sindh Non‐Formal Education Policy 2017, held on 27 Feb 2018, arranged by Directorate of Literacy & NFE Sindh and USAID at Awari Towers, Karachi 2. Introductory meeting and presentation for USAID new Deputy Mission Director John Smith Sreen held on 14 March 2018 with PD PMIU and PMIU office Karachi 3. 2‐days workshop on Public Procurement Rules and Regulations (PPRR) held on 27‐28 March 2018 organized by OFM (USAID) and SPPA (Sindh) 4. Audit Management Workshop held on 29‐30 M etailed list is enclosed as Appendix‐E 28 January 2019 35 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 5 Implementation Review Construction Contractor’ capability The core reason and obstruction in getting the pace of work is the construction contractor capability. It may be summarize that by large almost all the construction contractors (except of packages‐10 and 12, M/s AMCORP) are not well aware to such state of the art construction techniques and quality control procedures, particularly in northern Sindh region. This is a real challenge throughout the period and demanding a lot of facilitation input and support to the contractor to guide, assist and physical training in construction techniques, HSE, quality control and quality assurance compliances. Proposed Donor’s land ground condition Many of the schools were assessed subject to availability of land that may be acquired on adjacent or some alternate land near to potential candidate schools. It was encouraged through donating the free of cost land parcel to GoS by local community to this noble cause. However during the execution it has been encountered that couple of the offered land does not have the suitable ground condition for construction of school building. Couple of schools have to change the design as per site condition with the PMIU approval which led an extra efforts to keep construction in progress. Approval We have been working with USAID and PMIU in close coordination and giving our best support as required undertaking progress and delivering the tasks. There are some GoS internal procedural and compliances/Audit requirement which took extra time to get matter approve. Implementing partners engagement Preconstruction community ceremonies with MOU signing activity organized by IRD team at P‐14, Khahi School, Kashmore after relocation from Abdullah Bhayio School in May 2018 SRP is as such not directly impacting the engineering activities. However a good interaction has been continued at various stakeholders meeting and other events. NESPAK as third party construction monitoring consultant has been remained a close partner during the year. Numerous milestone activities have been conducted in all under construction school during the year to certify the set milestone targets. NESPAK contract services ended in August 2018 Associates in development (AiD) has been engaged by USAID for third party monitoring (replaced NESPAK) and awarded contract in August 2.018. Various milestone activities have been conducted in all under construction schools as per milestone advices. 28 January 2019 36 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Field Challenges The northern part of Sindh was devastated by the rains and flood along with social and administrative issues, therefore HPK during their field visits and construction supervision have to confront challenges while conducting field travel and other activities. Some key challenges faced are described below: Destroyed Infrastructure: Since this part suffered heavy rains and flooding the infrastructure is destroyed by this catastrophe. The access roads, culverts and other means connecting villages and small towns were destroyed. To reach these remote villages and towns was one the core challenge that HPK field teams overcame during the course of this task. Security Law and order situation in this part of province of Sindh is distressing. The teams visiting these parts had to overwhelm this situation. For this purpose an initial threat assessment was conducted by HPK Project Security team and some security and safety guide lines were set. By following those guide lines and with the help of local administration (which acted as facilitators) this grave concern was aborted and as to‐date all activities has been successfully executed without any hostile incident. Land availability / Compliance to Task Order Modules It was agreed that the proposed schools are to be constructed as per the modules given in task order and approved during concept design stage by the Client, so that all schools have same architectural appearance and can be recognized easily. To achieve this task one of the challenge was to find the school having an area conforming to area constraints of the modules. It was generally observed that existing schools have insufficient buildable area and in some cases whole plot of the school has smaller area as compare to required area for new construction. This challenge was incapacitated by involving the local community as they came up with an offer to donate/gift their land parcel for this noble cause Land acquisition was being involved during the site assessment and was one of the crucial decisions for recommendation of school site. Generally one of the following situations faced/recommended for necessary action by GoS: Additional/ Adjacent Land owned by the GoS to be acquired for school construction Additional/ Adjacent Land owned by the Private owner/Donor to be acquired for school construction Alternate Locations Land owned by the GoS to be acquired for school construction 28 January 2019 37 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Alternate Location Land owned by the Private owner/Donor to be acquired for school construction Cultural Limitations Cultural limitation also remained one of the key factors to select a school as different kinds of cultural challenges were faced throughout the program locations. For instance at some locations of the candidate schools locals raised grave concerns over co‐education system and double storey building in the vicinity of village. This issue is also being faced even during construction stage as local at many location observed to change their thought and come back creating hurdles in constructions activities where they were satisfied at the time of assessment/selection. These issued are being facing and trying to resolve amicably with the support of CMP and respectable local personnel. Tribal Conflicts The selected geographical locations have tribal system and the locals follow it strictly. It was reported that these tribes have conflicts on different issues and a person of one community or tribe is unable to visit the area controlled by their rival tribesmen. This challenge has affected the implementation of GoS reform policy as it did not allow consolidating schools in the area. It has also observed that one person donated land but when this news become public other also offers his land in order to keep his power in the area. This is a sensitive issue and USAID/PMIU is requested to be coordinate with the local administration as any incident may occur, as notice in couple of sites in district Dadu. Absence of Girls Schools It was observed that the lists provided had very few girls schools as candidate schools. Moreover among those schools enlisted the schools were found with following observations: Less enrolment Closed/Occupied by locals Very small area with no additional or alternate land available Political Influences Most of the government owned projects and programs are ostensibly influenced by political personalities for their political goal scoring. Therefore one of the key challenges of the program was to keep it free from political interference in order to yield full advantage of the program for deserving pupils of this part of Sindh who were already less privileged and flooding had doubled their trauma. For this Program Director (PD) of PMIU and USAID team may highly be appreciated as they supported HPK efforts at every level to carry out the 28 January 2019 38 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 activity in highly unbiased environment and away from any kind of political influences. Resource Availability One of the issues faced during site visits was the resource availability in the area. There seem to be low literacy rate in the area and also that remote areas have difficult accessibility, therefore human resource required to carry out the function of proposed program is found to be virtually impossible as inadequate and untrained resources may not be able to administer the proposed program. Skill resources availability from local market for construction and supervision are also becoming critical as manpower is one of the essential requirement for construction contractor and for supervision team (HPK) as well. This year construction have been extended to fifty eight (58) schools in five districts which demands substantial manpower to meet the fast track targets. Construction Contractors and we are struggling to hire competent and experienced staff and would be becoming more challenging. 28 January 2019 39 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 6 Public events Following events have been organized during the reporting period: Preconstruction community conferences held at new school Khahi, Kashmore, awarded for construction QAQC & HSE activities held in various construction packages. Pictures are enclosed in Appendix‐B1 and Appendix‐B2 respectively. 28 January 2019 40 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Appendix A Level of Efforts HPK ARCHITECT‐ENGINEER SERVICES FOR THE CONSTRUCTION OF SCHOOLS IN SINDH STAGE II SINDH BASIC EDUCATION PROGRAM PROJECT FINANCIAL SUMMARY ‐ FOR THE PERIOD 1 OCTOBER 2016 TO 31 DECEMBER 2018 Total Direct Labor LOE ( in Days) Utilized POSITION Level Budgeted Total Adjusted Utilized To‐ Balance To‐date (%) Total Variations Budget date All Elements 1. National Personnel ‐ Key Personnel 2,090 218 2,308 1,706 602 73.91% CON2AA {Project Manager ‐ Vertical Structures} Chief of Party Senior 664 ‐27 637 460 177 72.17% {CON5AA Construction Manager} Constrcution Manager Senior 713 116 829 622 207 75.03% {0024AA Quality Assurance Specialist} QA Manager Senior 713 129 842 624 218 74.11% 2. National Personnel ‐ Professional 12,246 1,882 14,128 10,726 3,401.85 75.92% {0004AB Structural Engineer} Technical Coordination Engineer Mid 335 41 376 282 94 75.08% {0004AA Structural Engineer} Design Manager Senior 30 ‐20 10 0 10 0.00% {0004AB Structural Engineer} Structural Engineer Mid 30 19 49 23 27 45.70% {0004AC Structural Engineer} Structural Engineer Junior 30 69 99 14 85 14.37% 0006AB Sanitation Services Engineer Sanitation Services Engineer Mid 24 ‐24 0 0 0 0.00% 0017AA Electrical Engineer Electrical Engineer Senior 24 28 52 33 19 63.06% 0017AC Electrical Engineer Electrical Engineer Junior 30 10 40 0 40 0.00% 0012AB Mechanical Engineer Mechanical Engineer Mid 12 8 20 0 20 0.00% 0020AB Architect Archtect Mid 12 3 15 0 15 0.00% {0025AB Environmental Compliance Specialist} Environmental Compliance Specialist Mid 306 ‐239 67 43 24 64.18% {0024AC Quality Assurance Specialist} QA Specialist/Assistant Junior 989 ‐137 852 645 207 75.70% {0026AB Civil Engineer} Finishing Specialist Mid 0 0 0 0 0 0.00% {0026AC Civil Engineer} Office Engineer/Project Engineer Junior 1,040 ‐175 865 660 205 76.30% {0022AB Resident Site Engineer} Resident Engineer Mid 3,344 1,278 4,622 3,462 1,160 74.90% {0022AC Resident Site Engineer} Site Engineer Junior 5,940 409 6,349 5,068 1,281 79.82% {0025AC Environmental Compliance Specialist} Environmental Compliance Specialist Junior 100 611 711 496 215 69.76% 3. National Personnel ‐ Other Technical 16,803 285 17,088 13,195 3,894 77.22% {0030 Finance Manager} Finance & Administration Manager ‐ 664 8 672 501 171 74.56% {0029 Project Scheduler/Planner} Project Controls Engineer ‐ 636 ‐211 425 332 93 78.07% {0038 Project Accountant} Project Accountant ‐ 664 12 676 506 170 74.85% 0028 Design Cost Estimator Quantity Surveyor ‐ 356 468 824 578 247 70.06% 0039 Acquisition Specialist Contracts Engineer ‐ 100 493 593 415 178 69.99% 0032 Draftsman {CADD, GIS} Draftsman ‐ 280 101 381 175 205 46.06% {0027 Construction Inspector} Electrical Supervisor ‐ 713 ‐232 481 362 119 75.24% {0027 Construction Inspector} Construction Inspector ‐ 9,020 ‐104 8,916 7,269 1,647 81.53% {CON9AC Junior ‐ Laboratory Technician} Laboratory Technicians ‐ 4,370 ‐250 4,120 3,057 1,063 74.20% 4. National Personnel ‐ Capacity Building 000 0 0 5. National Personnel ‐ Support 12,946 1,925 14,871 11,204 3,667 75.34% {0001 Administrative Assistant} Administrative Assistant ‐ 664 ‐78 586 528 58 90.10% {0001 Administrative Assistant} Administrative Assistant ‐ 713 141 854 651 203 76.23% {0006 Office Support (Category 3)} Office Support/Staff Houses Support ‐ 8,257 2,592 10,849 8,135 2,714 74.98% 0003 Drivers Drivers ‐ 3,312 ‐730 2,582 1,890 692 73.20% 6. National Personnel ‐ Contractor Identified Labor Categories 808 31 839 621 218 74.02% {CON10AB Security Officer} Security Officer Mid 808 31 839 621 218 74.02% 7. Expatriate/Third Country Nationals 000 0 0 TOTAL LOE ‐ SBEP II 44,893 4,341 49,234 37,452 11,783 76.07% A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Appendix B 1 Monitoring and Surveillance QAQC Review HPK A&E Services for the Construction of Schools in Sindh Stage II (SBEP) QAQC Review Report, 2018 Monitoring and Surveillance (QAQC review) Introduction: The HPK QAQC section works to assist SBEP construction teams working in various districts for the sack of maintaining, improving overall qualities of construction works, visits to construction sites for monitoring construction quality, material sample, submittal review and approval, assess material test reports, conduct factories and manufacturer’s visits for regular and quality bulk supplies of material for SBEP projects as per specifications, QAQC plan and quality standards specific to the project and conduct QAQC workshops to elaborate quality standards, specifications and approved QAQC plan specific to SBEP in its true spirit, enhance skill capabilities of HPK staff as well as contractor’s staff working at SBEP school sites and share QAQC experience to maintain the quality standard. Summary of QAQC Activities QA Monitoring Site Visits Monthly Visit of 10‐12 packages to cover up to 40‐45 schools QA Laboratories Visits Project Lab Visits Independent Lab visits QA Monitoring Brief Meetings and Mail Sharing HPK RE & Staff (Supervision) Contractors Rep. & Staff (Construction) HPK internal mail sharing QA Material Vendors/Manufacturer’s and Factories Visits Crusher Plants Building Block Factory Paver and Kerb Block Factory Marble and Tile Vendors Stone and Color Crete Vendors Aluminium Vendors Paint Product and Construction Chemical Vendors Iron and Wood workshops Door and windows Hardware vendors QA Samples & Submittal Review QA Documents Review Specification QAQC Plan Drawings BOQ’s Preparation work Checklists QA Workshops and Presentation QAQC workshops are conducted to elaborate quality standards, specifications and approved QAQC plan specific to SBEP in its true spirit, enhance skill & capabilities of HPK staff as well as contractor’s staff working at SBEP school sites and share QAQC experience to maintain the quality standard. All workshops conducted are tabulated hereunder; 31st December, 2018 1 HPK A&E Services for the Construction of Schools in Sindh Stage II (SBEP) QAQC Review Report, 2018 During the workshop following topics were covered in detail; QC Plan Communication protocol S. No Package No: Venue Date: 1 Pk‐03 & 07, Sukkur‐I & II Sukkur Staff Office 12th January, 2018 2 Pk‐08 & 09, Dadu‐I & II Dadu Staff Office 13th January, 2018 3 Pk‐04 & 07, Larkana‐I & II Larkana Staff Office 15th January, 2018 Pk‐10, 11 & 12, QSK‐I, II & III 4 Pk‐13A&13B, Jacobabad‐ I&II Kandhkot Staff Office 16th January, 2018 5 Pk‐5A, Karachi‐I GBHS Damba Village Karachi 26th & 27th June, 2018 6 Pk‐5A, Karachi‐I GBHS Damba Village Karachi 18th October, 2018 7 Pk‐15, Karachi‐II GBPS Frontier Colony No.1 Karachi 19th October, 2018 Documentation & Quality control stages Preconstruction construction post construction Material handling & Stacking Structure related works Concrete Steel Formwork QC in laboratory QC Testing QC standard QC formats QC Checklist Sharing of QC experience Q&A Session Field workshop/briefing Building Brick/Block work Plastering and Pointing work Precast Elements like CC Jalli, Copping, Sill, Kerb & Pavers Terrazzo tile fixing, grinding & polishing Porcelain tile fixing and cleaning Painting work. PPRC pipes and fittings pressure rating Identification of onsite approved materials Abdur Razzaque Soomro QA Manager, Halcrow Pakistan Pvt Ltd., Dated: 31st December, 2018 Pictures: Location: Staff House Sukkur Training Date: 12th January, 2018 31st December, 2018 2 HPK A&E Services for the Construction of Schools in Sindh Stage II (SBEP) QAQC Review Report, 2018 Location: Staff House Dadu Training Date: 13th January, 2018 Location: Staff House Larkana Training Date: 15th January, 2018 Location Staff House Kandhkot Training Date: 16th January, 2018 31st December, 2018 3 HPK A&E Services for the Construction of Schools in Sindh Stage II (SBEP) QAQC Review Report, 2018 Location: GBHS Damba Village Training Date: 26th & 27th June, 2018 Location: GBHS Damba Village Training Date: 18th October, 2018 Location: GBPS Frontier Colony No.1 Date: 18th October, 2018 31st December, 2018 4 HPK A&E Services for the Construction of Schools in Sindh Stage II (SBEP) QAQC Review Report, 2018 Location: Project Lab Visit Date: 13th January, 2018 Location: Independent Lab Visit Date: 25th January, 2018 Location: Crusher Plant Visit Visit Date: 18th January, 2018 31st December, 2018 5 HPK A&E Services for the Construction of Schools in Sindh Stage II (SBEP) QAQC Review Report, 2018 Location: Paver & Kerb Block Factory Visit Visit Date:: 18th October, 2018 Location: Calibration of Lab Equipements Date: 18th January, 2018 31st December, 2018 6 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Appendix B 2 Monitoring and Surveillance HSE Review HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Monitoring and Surveillance (HSE review) HSE planning, approach, implementation and compliances record The Construction contractor plan and implement HSE on the basis of submitted HSE plan which is approved by HPK. The contractor maintain the record of near misses, incident/accident, first aid case and other type of mishaps and submit this data to HPK in form of the monthly progress report. Summary of Non Conformance (NC) record and close out Summary of Non Conformances is submitted to HPK by Contractor and close out record is being tracked by HPK on monthly basis in the form of HSE Log letter. Due to the periodic trainings and continuous monitoring of the construction contractor in year 2018 no major accident occurred which is a great success. A few minor incidents did occur at few sites which were reported and dealt as per HSE plan and contract. Suggestion and recommendations to improve project HSE HPK suggest and recommend the contractor via Letters, Site Instruction Memo and verbally to improve HSE as per Contract, Environmental Documentation Form (EDF) and HSE Plan submitted by contractor. HPK HSE team identified the issue of child labour and through awareness and trainings of the contractors, the issue has been eliminated. During the monitoring particular attention is given to the subject in order to abolish the practice of child labour. Construction supervision and project management (HPK) team role in HSE. HPK provides all the technical help to contractor to avoid incidents at site, how to make a site hazard free and environment friendly. It proves HPK management role as an important part in the construction supervision. Summary of site visits, workshop interaction with critical issues HPK HSE/Environment Engineer visits sites on regular basis especially during critical activities and interact with contractor on critical issues to find a solution within a contract specification. 31 January 2019 1 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 The monthly site visit record HSE Engineer is recorded and shared in monthly progress report as a separate document. The HSE Engineer’s visits are also recorded and are shared in the Monthly Progress Report which contains EMMP Compliance Status and HSE Statistics that include incident, accident, near miss, first aid cases, safety talk and drills conducted on site. Summary of meetings, workshop interaction with construction contractor technical staff HPK Resident Engineer team schedules fortnightly meeting with contractor where HSE non compliances, their rectifications and future action is discussed and plan is prepared for the better implementation of HSE. HSE Engineer attended the meeting wherever required. Summary of meetings, workshop interaction with construction supervision team HPK HSE/Environment Engineer conduct regular meetings with supervision staff on day to day activity and conduct HSE awareness workshops annually/bi‐ annually (if required). Monthly reporting summary review Monthly Progress Report submitted to the client every month which contains HSE activities picture sheets, HSE letter Log, Site visit details of HSE Engineer, EMMP Compliance Status and HSE Statistics that include incident, accident, near miss, first aid cases, safety talk and drills conducted on site. 31 January 2019 2 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Photographs of On Site Trainings Contract Package: SBEP‐P‐05A‐KHI Site Name: GBHS Dumba Village Date: 1st February 2018 Contract Package: SBEP‐P‐05A‐KHI Site Name: GBHS Dumba Village Date: 1st February 2018 31 January 2019 3 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Contract Package: SBEP‐P‐06‐LKN Site Name: GBPS Mehrab Sandello Date: 24th October 2018 Contract Package: SBEP‐P‐13A‐JCB Site Name: GBLSS Hasul Khan Jamali Date: 30th April 2018 31 January 2019 4 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Contract Package: SBEP‐P‐13B‐JCB Site Name: GBHS Bahoo Khoso Date: 2nd April 2018 Contract Package: SBEP‐P‐13A‐JCB Site Name: GBPS Abdullah Bhayo Date: 10th December 2018 31 January 2019 5 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Photographs of Contractor’s Training Two day (25‐26 June 2018) HSE Workshop was arranged for Package 05A Contractor to give them awareness about Health Safety & Environment and addressing the issues they were facing in implementation of HSE. 31 January 2019 6 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Photographs of Tree Plantation Activities Package: 08 Dadu Site: GBHS Taga Date: 04‐10‐2018 USAID Officials visited Package 08 Dadu and tree plantation activity was performed on Taga site dated 4th October 2018 Package: 06 Larkana Site: GBPS Jakhara Date: 04‐09‐2018 Tree Plantation activity was carried out at Package 06 Site GBPS Jakhra on 4th Sep 2018 Package: 13B Jacobabad Site: GBHSS Jacobabad Date: 05‐09‐2018 Tree Plantation activity was carried out at Package 13B Site GBHSS Jacobabad on 5th Sep 2018 31 January 2019 7 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Package: 05A Karachi Site: GBHS Dumba Village Date: 05‐09‐2018 Tree Plantation activity was carried out at GBHS Dumba Village Site of Package 05A on 5th Sep 2018 Package: 05A Karachi Site: GBSS Yousuf Goth Date: 06‐09‐2018 Tree Plantation activity was carried out at GBSS Yousuf Goth Site of Package 05A on 6th September 2018 Package: 15 Karachi Site: GBSS Weeharabad Date: 28‐06‐2018 Tree Plantation activity was carried out at GBSS Weeharabad Site of Package 15 on 28th June 2018 31 January 2019 8 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Appendix C Work plan and Progress HPK USAID A&E Services for the Construction of Schools in Sindh Stage II Sindh Basic Education Program, Work Plan (Baseline Rev-1) ID Task Name % Planned % Complete Baseline Duration Baseline Start Baseline Finish Actual Start Actual Finish 2016 2017 2018 2019 2020 2021 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 1 SBEP-II 83% 80% 156.4 wks Sat 10/1/16 Mon 9/30/19 Sat 10/1/16 NA 2 Element - 1 GENERAL MANAGEMENT AND ADMINISTRATION 75% 74% 156.2 wks Sat 10/1/16 Mon 9/30/19 Sat 10/1/16 NA 3 Task Order Award 100% 100% 0 wks Sat 10/1/16 Sat 10/1/16 Sat 10/1/16 Sat 10/1/16 Oct 1 '16 4 Kick off Meeting 100% 100% 0 wks Mon 10/3/16 Mon 10/3/16 Mon 10/3/16 Mon 10/3/16 5 Deliverables 75% 74% 156.2 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA 26 Implementation of Security Measures 75% 75% 156.15 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA 27 Implementation of Branding & Marking 75% 75% 156.15 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA 28 Demobilization 0% 0% 0 wks Mon 9/30/19 Mon 9/30/19 NA NA Sep 30 '19 29 Element - 2 SITE ASSESSMENT AND DESIGN 100% 100% 24 wks Mon 10/3/16 Fri 3/17/17 Mon 10/3/16 Mon 8/28/17 30 Site Assessment & Design 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Mon 10/3/16 Tue 3/28/17 End of 31 Package - 13 (Jacobabad) 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Mon 10/3/16 Sat 12/31/16 32 Package - 14 (Kashmore) 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Mon 10/3/16 Sat 12/31/16 Task 33 Package - 15 (Karachi-II) 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Mon 10/3/16 Tue 3/28/17 Order 34 Tendering & Award of Construction Contract 100% 100% 24 wks Mon 10/3/16 Fri 3/17/17 Mon 10/3/16 Mon 8/28/17 35 Package - 11 (Qambar-II) 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Tue 2/7/17 Tue 2/7/17 Feb 7 '17 38 Package - 12 (Qambar-III) 100% 100% 8 wks Mon 10/3/16 Fri 11/25/16 Mon 10/3/16 Fri 11/25/16 Nov 25 '16 41 Package - 13 (Jacobabad) 100% 100% 12 wks Mon 10/3/16 Fri 12/23/16 Mon 10/3/16 Mon 8/28/17 Aug 28 '17 51 Package - 14 (Kashmore) 100% 100% 12 wks Mon 11/28/16 Fri 2/17/17 Mon 11/28/16 Mon 8/28/17 Aug 28 '17 61 Package - 15 (Karachi-II) 100% 100% 12 wks Mon 12/26/16 Fri 3/17/17 Mon 12/26/16 Mon 8/28/17 Aug 28 '17 71 Element - III CONSTRUCTION MANAGEMENT & SUPERVISION* 86% 85% 156.2 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA 72 Deliverables 100% 100% 6 wks Mon 10/3/16 Fri 11/11/16 Mon 10/3/16 Tue 11/15/16 74 Package - 1 (Khairpur-I) 100% 100% 17.4 wks Mon 10/3/16 Tue 1/31/17 Mon 10/3/16 Mon 5/14/18 84 Package - 2 (Khairpur-II) 100% 100% 47.8 wks Mon 10/3/16 Thu 8/31/17 Mon 10/3/16 Sat 5/12/18 94 Package - 3 (Sukkur-I) 100% 97% 86.8 wks Mon 10/3/16 Thu 5/31/18 Mon 10/3/16 NA 104 Package - 4 (Larkana-I) 99% 98% 117.2 wks Mon 10/3/16 Mon 12/31/18 Mon 10/3/16 NA 114 Package - 5A (Karachi-I) 99% 89% 118 wks Mon 10/3/16 Fri 1/4/19 Wed 7/5/17 NA 124 Package - 6 (Larkana-II) 99% 98% 117.2 wks Mon 10/3/16 Mon 12/31/18 Mon 10/3/16 NA 134 Package - 7 (Sukkur-II) 100% 99% 69.6 wks Mon 10/3/16 Wed 1/31/18 Mon 10/3/16 NA 144 Package - 8 (Dadu-I) 100% 98% 100 wks Mon 10/3/16 Fri 8/31/18 Mon 10/3/16 NA 154 Package - 9 (Dadu-II) 99% 98% 117.2 wks Mon 10/3/16 Mon 12/31/18 Mon 10/3/16 NA 164 Package - 10 (Qamber-I) 100% 98% 100 wks Mon 10/3/16 Fri 8/31/18 Mon 10/3/16 NA 174 Package - 11 (Qamber-II) 74% 74% 130.2 wks Thu 2/23/17 Thu 8/22/19 Thu 2/16/17 NA 187 Package - 12 (Qamber-III) 100% 98% 107.8 wks Tue 11/8/16 Fri 11/30/18 Tue 11/1/16 NA 200 Package - 13A (Jacobabad) 56% 56% 113 wks Tue 10/10/17 Mon 12/9/19 Tue 10/10/17 NA 213 Package - 13B (Jacobabad)* 52% 52% 121.8 wks Tue 10/10/17 Fri 2/7/20 Tue 10/10/17 NA 226 Package - 14 (Kashmore)* 58% 59% 142 wks Mon 2/20/17 Sun 11/10/19 Mon 2/20/17 NA 239 Package - 15 (Karachi-II) 72% 72% 86.8 wks Wed 10/18/17 Mon 6/17/19 Wed 10/18/17 NA 252 Element - 4 PROCUREMENT OF COMMODITIES AND EQUIPMENT* 62% 38% 156.2 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA 253 Deliverables 100% 100% 8 wks Wed 11/30/16 Tue 1/24/17 Wed 11/30/16 Wed 11/30/16 256 Tender documents & Procurement for Commodities and Equipment 83% 45% 130.2 wks Mon 10/3/16 Mon 4/1/19 Mon 10/3/16 NA 257 Procurement of Goods LOT-2 100% 100% 13 wks Mon 10/3/16 Fri 12/30/16 Mon 10/3/16 Fri 11/18/16 261 Procurement of Goods LOT-3 100% 100% 13 wks Mon 1/2/17 Fri 3/31/17 Wed 11/16/16 Wed 7/5/17 269 Procurement of Goods LOT-4 100% 100% 13 wks Mon 4/3/17 Fri 6/30/17 Fri 7/14/17 Wed 11/15/17 Jul 14 '17 277 Procurement of Goods LOT-5 100% 0% 13 wks Thu 3/1/18 Wed 5/30/18 NA NA 285 Procurement of Goods LOT-6 100% 0% 13 wks Wed 8/1/18 Tue 10/30/18 NA NA 293 Procurement of Goods LOT-7 0% 0% 13 wks Tue 1/1/19 Mon 4/1/19 NA NA 301 Contract Management* 59% 38% 156.2 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA 302 Contract Management LOT-1 100% 100% 30 wks Mon 10/3/16 Fri 4/28/17 Mon 10/3/16 Fri 3/31/17 Oct 3 '16 305 Contract Management LOT-2 100% 100% 65 wks Fri 12/30/16 Thu 3/29/18 Fri 11/18/16 Sun 3/4/18 Nov 18 '16 308 Contract Management LOT-3 100% 65% 65 wks Mon 4/3/17 Fri 6/29/18 Tue 8/15/17 NA 311 Contract Management LOT-4 89% 40% 65 wks Wed 11/22/17 Tue 2/19/19 Sat 5/12/18 NA 314 Contract Management LOT-5 45% 0% 65 wks Thu 6/7/18 Wed 9/4/19 NA NA 317 Contract Management LOT-6* 12% 0% 65 wks Wed 11/7/18 Tue 2/4/20 NA NA 320 Contract Management LOT-7* 0% 0% 74 wks Tue 4/9/19 Mon 9/7/20 NA NA * Exceeding beyond Task Order timeline SBEP-II Baseline: 01-10-2016 Task Inactive Task Inactive Summary Manual Summary Rollup Finish-only SBEP-II Baseline (Rev-1): 01-01-2018 Milestone Inactive Task Manual Task Manual Summary Monthly Update: Dec-2018 Summary Inactive Milestone Duration-only Start-only A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Appendix D Report & Deliverables HPK A‐E Services for Construction of Schools in Sindh Stage ‐ II Sindh Basic Education Program Reports & Deliverables Year 2018 Reports & Deliverables to USAID T Jan Feb March April May Jun Jul Aug Sep Oct Nov Dec Issued to Frequency Effective date of TO: 01 Oct 2016 1234123412345123412341234512341234512341234123412345 Element One ‐ General Management and Administrative Support 1 Mobilization Plan USAID Once 2 Annual Project Work Plan USAID Annually 3 Annual Reports USAID Annually 4 Security Plan USAID Once 5 Cost Control Reporting System USAID Once 6a Financial Reports, Monthly (IQC) USAID Monthly 6b Financial Reports. Quarterly (IQC) USAID Quarterly 7 Monthly Progress Reports USAID Monthly 8 Weekly Email Updates USAID Weekly 9 Minutes of Quarterly Coordination MeetingsUSAIDQuarterly ● 10 Success Stories USAID Semi‐Annual ● 11 Environmental Compliance Reporting USAID Monthly Covered in other reports (Monthly Progress Report) 12 Completion Report USAID On Completion 13 Demobilization Plan USAID On Completion 14 Performance‐Based Monitoring Plan USAID Monthly Covered in other reports (Annual work Plan) 15 Branding and Marking USAID Once Covered in other reports (Annual work Plan) Element Two ‐ Site Assessment & Design 1 Assessment Reports USAID As applicable 2 Design Review Report USAID As applicable 3 Final Design Documents USAID As applicable 4 Environmental Mitigation and Monitoring Plan (EMMUSAID As applicable 5 Tender Documents USAID Each Package 6 Procurement Related Reports USAID, PMIU Each Package Element Three ‐ Construction Management and Supervision 1 Quality Assurance Program USAID Once 2 Quality Control Plan (Construction Contractor) Each Package 3 Detailed Work Plan Specific to Construction ActivitiesUSAID, PMIU, NEach Package 4 Minutes of Pre‐Construction Conferences USAID, PMIU Each Package 5 Notice to Proceed Construction Co Each Package 6 Construction Progress Photographs Monthly Covered in other reports (Monthly Progress Report) 7 Completed Environmental Compliance Monitoring Reports Monthly Covered in other reports (Monthly Progress Report) 8 Water Quality Testing Reports Monthly Covered in other reports (Monthly Progress Report) 9 Pre‐Approved Sources of Critical Construction Materials As Applicable Element Four ‐ Procurement of Commodities and Equipment 1Analysis of Furnishings and Specialty Construction It USAID Once 2Project Commodities Procurement Plan USAID, PMIU Once 3Tender Documents for Commodities and Equipment USAID, PMIU Rolling Deliverable ● Rolling deliverables (as per update information) Issued Intermittent submissions in Packages within other reports Not Applicable A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Appendix E Public Events Pictures HPK A&E Services for Sindh Basic Education Program Appendix E – Event and Presentation Log Presentations & Events Log: S. No. Event Date Subject Brief Description 1 04‐Jan‐2018 USAID Team visit to Construction USAID Team visited to Karachi Packages Sites and conducted progress meeting 2 09‐Jan‐2018 Fraud Awareness and Prevention Organized by OIG and Transparency Workshop International at Marriott Hotel Islamabad 3 09‐Jan‐2018 Security Conference Organized by USAID’s Partners Liaison Security Unit at Marriott Hotel Islamabad 4 01‐02‐2018 USAID Monitoring Visit Karachi Monitoring Visits of Selected schools of sites Karachi Packages, interaction with students and school staff and meeting with community members including SMC, school staff and parents 5 19‐Feb‐2018 EMO Batch‐4 road show Pre Bid Meeting and Road Show for Education Management Organization organized by SELD PPP Node, GoS. 6 20‐Feb‐2018 Handing Over Ceremony of SBEP Opening and Handing over ceremony of Completed School GHS Satabo in District Khairpur (P‐02) 7 27‐Feb‐2018 Launching Ceremony of Sindh Launching ceremony of Sindh Non‐ Non Formal Education (SNFE) Formal Education Policy 2017, arranged Policy 2017 by Directorate of Literacy & NFE Sindh and USAID at Awari Towers, Karachi 8 27‐Feb‐2018 USAID Engineering team visit to COR (SBEP) and Project Management to 02‐Mar‐ SBEP Construction sites Specialist Engineering (USAID) detailed 2018 monitoring visit of Dadu, Larkana, Qambar Shahdakot, Kashmore and Jacobabad Schools 9 05‐Mar‐2018 USAID Financial Team Visit to Monitoring visit of USAID OFM Team of Karachi Schools Karachi School 10 14‐Mar‐2018 Deputy Mission Director USAID Introductory meeting and presentation meeting with PD PMIU and HPK for USAID new Deputy Mission Director Team John Smith Sreen with PD PMIU and PMIU office Karachi 11 27 and 28‐ Public Procurement Workshop 2‐days workshop on Public Procurement Mar‐2018 organized by OFM (USAID) and Rules and Regulations (PPRR) SPPA (Sindh) 12 29 and 30‐ Audit Management Workshop Audit workshop for Implementing Mar‐2018 arranged by USAID OFM in Partners based in Sindh to discuss/share Karachi planning, management and challenges related to the annual Audit. 13 9 and 10‐Apr‐ USAID Monitoring team visit to USAID Islamabad Team (OFM) monitoring 2018 SBEP Sites, Jacobabad team visited to selected school sites in Jacobabad and Sukkur Districts. A&E Services for Sindh Basic Education Program Appendix E – Event and Presentation Log 14 12‐Apr‐2018 Town Hall Meeting arranged by Discuss USAID’s various policies including USAID in Islamabad Country Development Cooperation Strategy (CDCS), M&E and Gender integration policies/procedures and development outreach and communication (DOC) 15 07‐May‐2018 OIG Audit field visit to SBEP CPA (Audit) firm and Engineering selected schools Consultants from USAID has visited 20 selected school of SBEP during field Audit 16 09‐May‐2018 OIG Visit of Halcrow Karachi USAID/OIG Audit team meeting with Office Halcrow SBEP Team at Karachi during OIG Audit process 17 10‐May‐2018 Handing Over Ceremony of SBEP Completed School (District Khairpur) Completed School Handing Over to EMO 18 11‐May‐2018 Handing Over Ceremony of SBEP Completed School (District Sukkur) Completed School Handing Over to EMO 19 12‐May‐2018 Handing Over Ceremony of SBEP Completed School (District Khairpur) Completed School Handing Over to EMO 20 14‐May‐2018 Handing Over Ceremony of SBEP Completed School (District Khairpur) Completed School Handing Over to EMO 21 15‐May‐2018 Handing Over Ceremony of SBEP Completed School (District Sukkur) Completed School Handing Over to EMO 22 26 & 27 June QAQC Workshop To train and familiarize Contractor staff 2018 regarding SBEP specifications, QAQC plan and quality standards specific to the project. Conducted in Karachi 23 28‐Jun‐2018 Inauguration of Vikya Sangi Inauguration ceremony of Vikia Sangi School School at Larkana participated by high official from USAID and Govt. of Sindh 24 9 to 11‐Jul‐ SPPRA Rule Follow‐on Training 3‐days part‐2 training session arranged 2018 Workshop at IBA Karachi for those who have attended the first session on Mar 27‐28, 2018 to enable the participant to be certified SPPRA 5‐days requirements. 25 27‐Aug‐2018 AID USAID Team Visit AID USAID Team Visited various schools of district Jacobabad and Qambar schools 26 27‐Aug‐2018 Tree Plantation Activity Following GoP instruction, tree plantation activities were performed at SBEP Schools sites in Larkana and Sukkur 27 04‐Sep‐018 Meeting with USAID on Meeting at US Consulate Karachi to brief Environmental Monitoring on Environmental Monitoring of Schools SBEP under SBEP, participated by Halcrow team and high officials of USAID and PMIU A&E Services for Sindh Basic Education Program Appendix E – Event and Presentation Log 28 05‐Sep‐2018 USAID DMD Visit Karachi Site Deputy Mission Director USAID visited Damba Village School and also attended World Teacher Day 29 07‐Sep‐2018 USAID/Pakistan G2G Meeting held at US consulate, Karachi for Infrastructure Program Risk briefing Halcrow’s role as A&E firm in Assessment SBEP to USAID team of engineers from Washington office, conducting an internal risk analysis/assessment of G2G infrastructure Program regarding roles and functions of stakeholders, G2G partners and A&E firms. 30 12‐Sep‐2018 Meeting with Secretary SELD Introductory meeting of SBEP implementing partners with Secretary School Education & Literacy Department GoS 31 01‐Oct‐2018 USAID Team Visit USAID official visit of various schools in District Jacobabad (Package 13A & 13B) 32 02‐Oct‐2018 USAID Team Visit USAID official visit of various schools in District Kashmore (Package 14) 33 03‐Oct‐2018 USAID Team Visit USAID official visit of various schools in District Larkana (Package 4 & 6) 34 04‐Oct‐2018 USAID Team Visit USAID official visit of various schools in District Dadu (Package 8 & 9) 35 07‐Oct‐2018 USAID Team Visit USAID Team visited GBPS Angh schools of Package‐12 for the verification of MS#06 36 09‐Oct‐2018 Minister Education Visit Larkana Minister Education Mr Sardar Ali Shah visited GHS Kehar in District Larkana 37 18‐Oct‐2018 SBEP Stakeholders meeting SBEP Stakeholders meeting held at PMIU Karachi regarding inauguration and groundbreaking ceremonies of SBEP schools in Sukkur and Jacobabad 38 27‐Nov‐2018 Stakeholder Meeting in Sukkur Stakeholder routine meeting and interaction the stakeholder with new team member of USAID Education team Mr Mark Sorensen 39 03‐Dec‐2018 USAID Environment Team Visit Two member environment team from USAID visited SBEP Schools in Sukkur and Jacobabad A&E Services for Sindh Basic Education Program Appendix E – Event and Presentation Log QAQC Workshop on 26 and 27 June 2018 Progress Review Meeting Karachi Packages Site Visit – Karachi Packages USAID Team Visit – Package 10 Schools USAID Team Visit – Package 10 Schools USAID Team Visit – Package 12 Schools A&E Services for Sindh Basic Education Program Appendix E – Event and Presentation Log USAID Team Visit – Package 14 Schools USAID Team Visit – Package 08 Schools USAID Team Visit – Package 08 Schools USAID Team Visit – Sukkur (9/10 Apr 2018) USAID Team Visit – Sukkur (9/10 Apr 2018) USAID Team Visit – Sukkur (9/10 Apr 2018) A&E Services for Sindh Basic Education Program Appendix E – Event and Presentation Log CPA and Engineering consultant visit dated 7 Inauguration – Vikya Sangi Larkana May 2018 AID USAID Team Visit – District Jacobabad Tree Plantation at Larkana School USAID Team Visit – MS#6 at GBPS Angh School DMD USAID Visit Damba Goth School (Pckage‐12) A&E Services for Sindh Basic Education Program Appendix E – Event and Presentation Log Group Photo with DMD USAID on World Teacher Minister Education visit – GHS Kehar (District Day celebration Larkana www.halcrowpk.com