A&E Services for the Construction of Schools in Sindh Stage II Sindh Basic Education Program

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A&E Services for the Construction of Schools in Sindh Stage II Sindh Basic Education Program A&E Services for the Construction of Schools in Sindh Stage II Sindh Basic Education Program Annual Report 2018 IQC Contract No. AID-391-I-11-00002 Task Order No. AID-391-TO-16-00006 28 January 2019 A&E Services for the Construction of Schools in Sindh Stage II Sindh Basic Education Program Annual Report 2018 Halcrow Pakistan (Pvt) Limited 3rd Floor, Nawa-e-Waqt House, Mauve Area Sector G-7/1, Zero Point, Islamabad, Pakistan Tel: +92 51 220 3451; Fax: +92 51 220 3462 www.halcrowpk.com This report is made possible by the support of the American People through the United States Agency for International Development (USAID). The contents are the sole responsibility of Halcrow Pakistan (Pvt) Ltd and do not necessarily reflect the views of USAID or the United States Government. HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Document history A&E Services for Construction of Schools in Sindh Stage-II Sindh Basic Education Program Annual Report 2018 SBEPII-E1-APR-002-01 This document has been issued and amended as follows: Version Date Description Created by Verified Approved by by 00 28/01/2019 First Issue MNA/DS MKB SSS MNA Muhammad Nadeem Ahmad DS Dawood Shaikh MKB Muhammad Khizar Barakzai SSS Sohail Shamim Siddiqui 28 January 2019 i HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Contents 1 Executive Summary 2 2 Scope and Objective 7 3 Progress Review 9 4 Annual Review 32 5 Implementation Review 36 6 Public events 40 Appendix Appendix A Level of Efforts (LOE) Status Summary Appendix B1 Monitoring and Surveillance (QAQC review) Appendix B2 Monitoring and Surveillance (HSE review) Appendix C Work plan and progress status Appendix D Report & Deliverables Appendix E Public Events pictures 28 January 2019 1 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 1 Executive Summary This report is prepared in pursuance to Task Order (TO) deliverable requirement, Element 1 – General Management and Administrative Support. It covers annual implementation report for the project A&E Services for Construction of Schools in Sindh, Stage‐II, Sindh Basic Education Program (SBEP). As agreed with USAID, Annual Work Plan and Annual Review Report will follow calendar year from 1st January to 31st December of respective year. Pursuant to same, this report covers the period from January 2018 to December 2018. This report should be read in conjunction with Annual Work Plan 2018 and Draft Annual Work Plan 2019 being submitted in parallel with this report. Weekly updates and monthly progress reports and other reports should also be referred as deem necessary for the understanding of this review. Architect-Engineer Services for Sindh Basic Education Program Stage-I This task order scope and activities are in continuation of previous contract “Architect‐Engineer Services for Sindh Basic Education Program” Task Order No. AID‐391‐TO‐12‐00004 whose allocated A‐E service timeline had ended by 30 September 2016. However, there were many activities particularly construction supervision and project management were not completed and in progress which were to be continued under this new task order scope of work. This report should be read in conjunction with previous task order (Stage‐ I) deliverables, monthly progress reports and other relevant reports in order to understand the better overall background, scope or work and activities of Sindh Basic Education Program. Sub task-1 - Third Party Monitoring for repair/rehabilitation of Maternal Child Health Centers (MCHC) in 16 Districts of Sindh USAID Office of Infrastructure & Engineering (OIE) acting through its Implementing Partner, Project Management Contractor (PMC) (EA Consulting) is undertaking the repair and renovation of up to 73 Maternal and Child Health Centers (MCHC) in 16 districts of Sindh. Repair and renovation is necessary for these facilities to function optimally as MCH centers. In addition subject to the availability of funds, USAID also plans to fund the procurement and installation of equipment for these facilities (e.g. low technology medical equipment and furniture). As part of this Task Order “A‐E Services for Construction of Schools in Sindh Stage‐II under Sindh Basic Education Program (SBEP)”, USAID has amended the task order (Modification no. 04) and added a sub task “Third Party Monitoring for Repair/Rehabilitation of Maternal Child Health Centers (MCHC) in 16 Districts of Sindh”. 28 January 2019 2 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Sub task-2 – AE Services for two addition districts, Shikarpur and Ghotki, Sindh, SBEP Stage-II The GoS and USAID have mutually agreed to extend the geographical focus of Sindh Basic Education Program (SBEP) from seven (7) to nine (9) districts of Northern Sindh by adding two new districts namely Shikarpur and Ghotki, with 12 new schools, six (6) in each district. USAID will provide additional fund, amount of $4.2 million for construction of six (6) additional schools in Shikarpur district. The additional fund will increase the total number of schools to be constructed with USAID funds from 106 to 112. Reciprocally, the Government of Sindh (GoS) has agreed to construct six (6) schools in Ghotki district with its own funds. USAID Pakistan has modified (Modification no. 05) the task order to provide Architect‐Engineer Services for two new districts, Shikarpur and Ghotki in Sindh under the SBEP II Task Order “Architect‐Engineer Services for Construction of Schools in Sindh, Stage‐II for Sindh Basic Education Program (SBEP)”. Scope of Work interface - SBEP Stage-I and Stage-II Refer to this Task Order SBEP Stage‐II including sub‐task‐1 & 2 modifications, Section‐C4 & C‐5, Statement of Work, and relevant TO section of SBEP Stage‐I a comparative outline are summarized below for quick reference and understanding. 28 January 2019 3 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Table‐1.1: Comparative Summary of Stage‐I and Stage‐II Scope of work SBEP Stage-I (Old) Outline SBEP Stage-II (Current) Outline Scope of Work Status Remarks Element Activity Element Activity Stage-I vs Stage-II Element‐1 General Management Element‐1 General Management Continue with same scope of work & Administration & Administration Support Support Element‐2 Identification of Identification for two new Districts Scope added through TO Schools Modification‐05 Element‐3 Site Assessment Site Assessment for two new Districts Scope added through TO Modification‐05 Site Assessment & Element‐4 Design & Tendering Element‐2 Site adaptation and design for two new Scope added through TO Design districts Modification‐05 Tender document for two news Districts packages Procurement of Construction Contractor for two new Districts packages Element‐5 Construction Element‐3 Construction Continue with same scope of work Scope added through TO Management & Management & including two new Districts packages. Modification‐05 Supervision Supervision Third Party Monitoring for repair/rehabilitation of Maternal Child Scope added through TO Health Centers (MCHC) in 16 Districts of Modification‐04 Sindh Element‐6 Procurement of Element‐4 Procurement of Continue with same scope of work Commodities Commodities 28 January 2019 4 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Element-1: General management and administrative support We have been able to manage project with in‐time deliverables submission, progress reviews, effective planning, support and giving advice to program stakeholders and Program Management and Implementation Unit (PMIU). All element activities remained in progress as per scope of services and project requirement and as advised by USAID/PMIU time to time Two sub‐task with modification no. 04 & 05 added in scope of services. This year fifth project site office has been established at Jacobabad. Branding & marking and security implementations remained in place. Element-2: Site assessment and design No Identification and assessment activity Additional design to relocate three school sites due to unavailability of land parcel No Procurement activity for new contract P‐09 Dadu, efforts for replacement of de‐scoped school as per PMIU advice P‐13A Jacobabad, efforts for relocation of schools as per PMIU advice P‐14 Kashmore, contract amendment for relocation of school due to unavailability of land parcel Initiatives have been taken for site identification, assessment and onward activities for two news districts, Shikarpur and Ghotki. Element-3: Construction management and supervision Construction of schools is in progress since 2013. Supervision and project management remained the major activities during the year as schools were under construction in parallel. All resident and construction management team were deployed as per construction activities. During the period Twenty (20) schools completed with milestone verification and certification. As on to date Forty seven (47) schools have been completed and all remaining fifty nine (59) schools (except one at Dadu) are at various construction stages from foundation to near completion. Quality Assurance, HSE and strict compliance of standard construction practice remained the key tools for such state of the art construction of schools. P‐09 Dadu, one school was de‐scoped by PMIU due to unavailability of land parcel. Relocation efforts have been carried during the period but to be finalized by PMIU to award within current contract or retender for new procurement. Still PIU is required to take decision on the same. 28 January 2019 5 HPK A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018 Third Party Monitoring field visits and reporting are being carried out during various phases of repair/renovation of all under repair/renovation MCH centers. Element-4: Procurement of Commodities (furniture) Procurement of furniture also progressed during the period.
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