Agenda Regular City Commission Meeting Monday, May 4, 2020 at 6:00 P.M
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AGENDA REGULAR CITY COMMISSION MEETING MONDAY, MAY 4, 2020 AT 6:00 P.M. CITY OF ST. AUGUSTINE BEACH, 2200 A1A South, St. Augustine Beach, FL 32080 NOTICE TO THE PUBLIC THE CITY COMMISSION HAS ADOPTED THE FOLLOWING PROCEDURE: PERSONS WISHING TO SPEAK ABOUT TOPICS THAT ARE ON THE AGENDA MUST FILL OUT A SPEAKER CARD IN ADVANCE AND GIVE IT TO THE RECORDING SECRETARY. THE CARDS ARE AVAILABLE AT THE BACK OF THE MEETING ROOM. THIS PROCEDURE DOES NOT APPLY TO PERSONS WHO WANT TO SPEAK TO THE COMMISSION UNDER “PUBLIC COMMENTS.” RULES OF CIVILITY FOR PUBLIC PARTICIPATION 1. The goal of Commission meetings is to accomplish the public’s business in an environment that encourages a fair discussion and exchange of ideas without fear of personal attacks. 2. Anger, rudeness, ridicule, impatience and lack of respect for others is unacceptable behavior. Demonstrations to support or oppose a speaker or idea, such as clapping, cheering, booing, hissing, or the use of intimidating body language are not permitted. 3. When persons refuse to abide by reasonable rules of civility and decorum, or ignore repeated requests by the Mayor to finish their remarks within the time limit adopted by the City Commission, and/or who make threats of physical violence shall be removed from the meeting room by law enforcement officers, either at the Mayor’s request or by an affirmative vote of a majority of the sitting Commissioners. “Politeness costs so little.” – ABRAHAM LINCOLN I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. ADDITIONS OR DELETIONS OF THE AGENDA V. CHANGES TO THE ORDER OF TOPICS ON THE AGENDA VI. PRESENTATIONS A. North Florida Transportation Planning Organization’s Five-year Transportation Improvement Program (Presenter: Ms. Wanda Forrest, Transportation Planning Manager) VII. PUBLIC COMMENTS VIII. COMMISSIONER COMMENTS IX. PUBLIC HEARINGS None X. CONSENT None XI. OLD BUSINESS 1. Emotional Support Animals: Review of Recommendation to Allow by Conditional Use Permit (Presenter: Brian Law, Building Official) 2. 2020 New Year’s Eve Fireworks Show: Review of Update Report (Presenter: Max Royle, City Manager, and Patricia Douylliez, Finance Director) XII. NEW BUSINESS 3. Property and Workers’ Compensation Insurance: Review of Information re: Bids and Request to Award Bid to Florida Municipal Insurance Trust (Presenter: Beverly Raddatz, City Clerk) 4. Former Police Department Garage at Former City Hall: Request by Civic Association to Renew Lease (Presenter: Mr. Bill Jones, Civic Association President) 5. Budget Matters: Review to Date of Effect of the Pandemic on the Fiscal Year 20 Budget and Discussion of Preliminary Preparation for the FY 21 Budget (Presenter: Patty Douylliez, Finance Director) 6. Increasing Building Department Fees: Request to Approve Resolution 20-09 (Presenter: Brian Law, Building Official) 7. St. Johns County Local Mitigation Strategy Plan: Approval of Resolution 20-10 to Adopt (Presenter: Brian Law, Building Official) XIII. STAFF COMMENTS XIV. ADJOURNMENT NOTICES TO THE PUBLIC 1. CITY HOLIDAY. It is Memorial Day, May 25, 2020, CITY OFFICES CLOSED. There will be no pickup of household waste. Residences scheduled for pickup on Monday will have pickup on Tuesday, May 26th. During the week of the holiday, there’ll be no change to the special waste and recycling pickup schedule. 2. COMPREHENSIVE PLANNING AND ZONING BOARD: It will meet on Tuesday, May 19, 2020, in the Commission meeting room at city hall. Two topics may be on the agenda: a) request for renewal of a permit for outside seating at Cone Heads Ice Cream, 570 A1A Beach Boulevard; and b) request for variance to reduce rear setback from 25 feet to 10 feet for a detached mother-in- law suite at 52 Ocean Woods Drive East. NOTE: The agenda material containing background information for this meeting is available on a CD in pdf format upon request at the City Manager’s office for a $5 fee. Adobe Acrobat Reader will be needed to open the file. NOTICES: In accordance with Florida Statute 286.0105: “If any person decides to appeal any decision made by the City Commission with respect to any matter considered at this scheduled meeting or hearing, the person will need a record of the proceedings, and for such purpose the person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the Americans with Disabilities act, persons needing a special accommodation to participate in this proceeding should contact the City Manager’s Office not later than seven days prior to the proceeding at the address provided, or telephone 904-471-2122, or email [email protected]. MEMORANDUM TO: Mayor England Vice Mayor Kostka CommissionerGeorge Commissioner Samora Commissioner Rurnrell /"", ., FROM: Max Royle, City Manag{}r't;Jc_ DATE: April 22, 2020 SUBJECT: North Florida Transportation Pia nning Organization's Five-Year Transportation Improvement Program Each year at this time, Ms. Wanda Forrest of the TPO, presents the five-year program to you. The program's projects are listed on pages E-1 though E-16. Pages Al-1 through Al-9 explain the abbreviations used in the report. Ms. Forrest will be at your meeting telephonically. As the pages are numbered, you can follow her explanation ofthe projects. There is no action from you required for this presentation. A North Florida TPO Transportation Improvement Program - FY 2020121 - 2024125 ➔ection E - St. Johns County State Highway/ Transit Projects (FDOT) Draft March 27, 2020 North Florida TPO Transportation Improvement Program - FY 2020121 - 2024125 Fund Phase Source 2020121 2021122 .2022/23 2023/24 2024/25 Total AVENIDA MENENDEZ (SR A1A) FROM KING ST TO CASTILLO SAN MARCOS - 4435541 "Non-SIS" PEDESTRIAN SAFETY IMPROVEMENT Length: .421 Responsible Agency: FDOT CST CM 0 1,360,863 a a 0 1,360,863 Total 0 1,360,863 0 0 0 1,360,863 Prior Cost< 2020121 327,591 Future Cost> 2024125 0 Total Project Cost 1,688,454 BISHOP EST RD SAN JOSE TO RACE TRACK; ORANGE AVE RACE TRACK TO BISHOP - ,'412201 *Non-SIS" SIGNING/PAVEMENT MARKINGS Length: 4.234 Responsible Agency: St. JOHN.S CO. CST ACSS 178,245 0 0 0 0 178,245 Total 178,245 0 0 0 0 178,245 Prior Cost< 2020121 45,826 Future Cost > 2024/25 0 Total Project Cost 224,071 CR 13 FROM CR 208 TO SR 16 EAST - 4376281 "Non-SIS.. PAVE SHOULDERS, Length: 19.197 Responsible Agency: St. JOHNS CO. CST ACSS 0 1,348,601 0 0 0 1,348,601 CST SA 0 5,000 a 0 a 5,000 Total 0 1,353,601 0 0 0 1,353,601 Prior Cost < 2020121 177,187 Future Cost > 2024/25 0 Total Project Cost 1,530,788 Draft March 27, 2020 E-1 St. Johns County State Highway I Transit Projects (FDOT) North Florida TPO Transportation Improvement Program - FY 2020121 - 2024125 Fund Phase Source 2020/21 2021/22 2022/23 2023/24 20.24/25 Total D2-ST JOHNS COUNTY TRAFFIC SIGNAL MAINTENANCE AGREEMENT - 4135341 *Non-SIS" TRAFFIC CONTROL DEVICES/SYSTEM. Length: .000 Responsible Agency: St. JOHNS CO. OPS DDR 537.972 535,193 559,561 0 0 1,632,726 Total 537,972 535,193 559,561 0 0 1,632,726 Prior Cost < 2020121 4,193,399 Future Cost > 2024125 0 Total Project Cost 5,826,125 FIRST COAST EXPRESSWAY (SR 23) FROM 1-95 TO WEST OF CR 16 A - 4229388 "SIS" NEW ROAD CONSTRUCTION Length: 10.601 Responsible Agency: FDOT PE ACNP 230 000 0 2,573,172 0 0 2,803,172 DSB DI 0 0 63,714,481 0 0 63,714,481 DSB ACNP 0 0 52,730,444 2,960,000 1,359,765 57,050,209 DSB PKBD 0 0 223,596,925 2,960,000 1,704,770 228,261,695 RRU PKBD 0 0 1,750,000 0 0 1,750,000 RRU ACNP 0 0 1,750,000 0 0 1,750,000 Total 230,000 0 346,115,022 5,920,000 3,064,535 355,329,557 Prior Cost < 2020121 498 Future Cost > 2024125 0 Total Project Cost 355,330.055 Draft March 27. 2020 E-2 St. Johns County State Highway I Transit Projects (FOOT) North Florida TPO Transportation Improvement Program - FY 2020121 - 2024/25 Fund Phase Source 2020/21 2021/22 2022/23 2023/24 2024/25 Total 1-95 (SR 9) FROM INT'L GOLF PKWY TO DUVAL CL - 4240264 "SIS* ADD MANAGED LANES Length: 9.341 Responsible Agency: FOOT ROW BNIR 4,410,515 0 0 0 0 4,410,515 ROW ACNP 2,665,342 11,722 908,962 0 0 3,586,026 DSB ACNP 0 0 0 0 49,580,850 49,580,850 DSB LF 0 0 0 0 171,664 171,664 DSB DI a 0 0 0 46,532,428 46,532,428 DSB GMR 0 0 0 0 77,220,000 77,220,000 RRU LF 0 0 0 0 3,600,056 3,600,056 PE ACNP a 0 0 0 2,204,516 2,204,516 RRU ACNP a 0 0 0 2,000,000 2,000,000 DSB STED 0 0 0 0 102,812,369 102,812,369 Total 7,075,857 11,722 908,962 0 284,121,883 292, 118,424 Prior Cost< 2020121 30,965,167 Future Cost > 2024/25 2,740,000 Total Project. Cost 325,823,591 1-95 (SR 9) FROM SR 207 TO INTL GOLF PARKWAY - 4346151 ""SIS" RESURFACING Length: 11.095 Responsible Agency: FDOT CST ACNP 38,882,229 0 0 0 0 38,882,229 Total 38,882,229 0 0 0 0 38,882,229 Prior Cost< 2020121 2,990,903 Future Cost > 2024/25 0 Total Project.