A M ER I C A N A SS O C I A TIO N FO R RECRE A TIO N S O U T H W ES T ERN RE GIO N

PR O CEDURE M A NU A L

R e v is e d June 22, 2018

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Table of Contents Article I – Membership ...... 1 A. Basic Membership ...... 1 B. Li f e Me m be rs hip ...... 1 C. Rights of Members ...... 1 A r t icle II – Off ice r s ...... 1 A. President ...... 1 B. Vice President ...... 2 C. Secretary/Treasurer ...... 2 D. Recording Secretary ...... 2 A r t icle III – B o a r d o f Di r ec to r s ...... 3 A r t icle IV – T r u s t ees ...... 4 Article V – Expenses ...... 4 Ar ticle VI – Budget, Finance, and Expenditures ...... 5 A. Budget ...... 5 B. Types of Expenditures ...... 5 C. Authorization ...... 6 D. Records ...... 6 E. Fiscal Year ...... 6 A r t icle V II – S t a nd i n g C omm i tt ees ...... 6 A. Internal Administration ...... 7 B. Finance ...... 7 C. Legislation ...... 8 D. Public Relations and Marketing ...... 8 E. Conventions and Facilities ...... 8 F. and Club Management ...... 9 G. AANR - SW Youth ...... 9 H. Governmental Affairs ...... 9 I. Membership ...... 10 J. Associates ...... 10 K. Credent ials ...... 10 A r t icle V III – C on v e nt i o n S po r t i n g E v e nt s ...... 11 A r t icle IX – H ono r s a n d A w a r d s ...... 11 A r t icle X – Pr o ce du r e M a nu al A pp e nd ix ...... 12

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T h e S outh w es t e r n S unb a th i n g A ss o cia t i o n ( S W S A ) , a T exas N onp r of it C o r po r a t i on , do es bu si n ess as th e A m e r ican A ss o cia t i o n fo r N ud e Rec r ea t i o n – S outh w es t e r n Re g i on , AA NR – S outh w es t , th e A m e r ican A ss o cia t i o n fo r N ud e Rec r ea t i o n – S outh w est Re g i on , a n d AA NR - S W . A ll r e f e r e n ces h e r ein t o AA NR - S W r e f er t o th e S outh w es t e r n S unb a th i n g A ss o cia t i on .

Article I – Membershi p

A. Basic Membership

1. Al l AA NR m e m be r s i n good s tand i ng w ho s e m e m be rs h i p c au s es them to be m e m be r s of the S outh w e s te r n Reg i on of AA NR, as de f i ned by the AA NR B y l a w s , s ha l l be B a s i c m e m be r s of AA NR - S W . B a s i c m e m be rs h i p m ay be he l d i nd ivi dua ll y w i thout be i ng he l d th r ough an AA NR c ha r te r ed l anded or non - l anded c l ub.

2. AA NR - S W m e m be rs h i p i s $13 per adu l t per y ea r .

3. Me m be rs h i p f ees pa i d to an AA NR c ha r te r ed l anded or non - l anded c l ub s ha l l be t r an s m i tted to AA NR as r equ i r ed by the AA NR P r o c edu r e Manua l .

4. Reg i onal m e m be rs h i p f ees f or the AA NR S tudent Me m be rs h i p ( a v a il ab l e to f u ll - t i m e s tudents ages 18 - 25) a r e w a iv ed.

B. Li f e Me m be rs hip

1. Hono r a r y L i f e Me m be rs h i p . Hono r a r y L i f e Me m be rs h i p m ay be be s to w ed by the G ene r al A ss e m b l y upon a m e m ber f or m e r i to r i ous s e r vi c e.

2. P a i d L i f e Me m be rs h i p .

a. Mu s t be a L i f e Me m ber of AA NR.

b. Mu s t be a m e m ber i n good s tand i ng of AA NR - S W .

c . S ha l l pay a one - t i m e c ha r ge equal to 12 t i m es the c u rr ent annual AA NR - S W m e m be rs h i p f ee.

3. AA NR - S W L i f e Me m be rs h i ps w il l be hono r ed on l y i n c on j un c t i on w i th AA NR m e m be rs h i p s . C . Rights of Members 1. A ny AA NR - S W m e m ber s ha l l be pe r m i tted to attend any B oa r d of D i r e c to r s m eet i ng or AA NR - S W c o mm i ttee or s ub c o mm i ttee m eet i ng, w i th v o i c e p r ivil ege r e s t i ng w i th the Cha i r pe rs on.

2. Al l AA NR - S W m e m be r s s ha l l ha v e a v o i c e i n AA NR - S W a ff a i r s th r ough d i r e c t v ote or th r ough the AA NR - S W du l y e l e c ted B oa r d of D i r e c to rs .

A r t icle II – Off ice r s

T he AA NR - S W O ff i c e rs ’ qua li f i c at i on s , m ethod of e l e c t i on, te r m of o ff i c e, et c ., s ha l l be as s tated i n the AA NR - S W B y l a w s . AA NR - S W O ff i c e r s s ha l l m a i nta i n the i r p r i n c i p l e p l a c e of r e s i den c e w i th i n the geog r aph i c al bounda r i es of the S outh w e s te r n Reg i on of AA NR.

A. President . T he P r e s i dent s ha ll :

1. B e the AA NR - S W Ch i ef E x e c ut iv e O ff i c er and be r e s pon s i b l e f or a l l m atte r s c ondu c ted by i ts O ff i c e r s and e m p l o y ee s .

2. B e the Cha i r pe rs on of the AA NR - S W B oa r d of D i r e c to r s w i th no v ote e xc ept to b r eak a t i e or c o m p l ete a quo r u m , and be r e s pon s i b l e f or the e x e c ut i on of i n s t r u c t i ons and d i r e c t iv es i ss ued by a v ote of the m e m be rs h i p or B oa r d of D i r e c to rs .

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3. A ppo i nt a c ha i r pe rs on f or ea c h AA NR - S W S tand i ng Co mm i ttee, and f or any s pe c i al c o mm i ttee s , subject to approval by the Board of Directors, and s e r v e as an ex off i c i o m e m ber of a l l c o mm i ttee s .

4. In f o r m the B oa r d of D i r e c to r s of a l l m atte r s of i m po r tan c e to AA NR - S W , i n c l ud i ng, but not li m i ted to: c o mm i ttee r epo r t s , o ff i c i al v a c an c i e s , r e s u l ts of m a i l ba ll ot s , and p r o vi s i onal c l ub s tatu s .

5. Not i f y a l l O ff i c e r s and r e s o r t or c l ub de l egates of a l l ne w s w o r thy e v ents that o cc ur i n the S outh w e s te r n Reg i on. S u c h not i f i c at i on s ha l l be m ade at the ea r li e s t p r a c t i c al date.

6. Counte rs i gn a l l c he c k s a l ong w i th the S e cr eta r y / T r ea s u r e r .

7. S et the t i m e and p l a c e of the AA NR - S W M i d w i nter B oa r d Meet i ng to be he l d annua ll y bet w een No v e m ber 1 and A p r i l 1.

B. Vice President . T he Vi c e P r e s i dent s ha ll :

1. B e the a ss i s tant to the P r e s i dent and, i n the P r e s i dent ’ s ab s en c e or i n c apa c i t y , a ss u m e the r e s pon s i b ili t i es of the P r e s i den c y .

2. B e a v ot i ng m e m ber of the AA NR - S W B oa r d of D i r e c to rs .

3. Carry out such duties as assigned by the President.

C . Secretary/Treasurer T he Secretary/Treasurer s ha ll : 1. V e r i f y , r e c o r d, and m a i nta i n c on f i dent i al m e m be rs h i p f il es or li s t s , i n c l ud i ng tho s e r e c o r ded on e l e c t r on i c m ed i a.

2. Re c o r d , depo s i t, and m a i nta i n a cc u r ate r e c o r ds of m e m be rs h i p due s .

3. P ay a l l l eg i t i m ate debts of AA NR - S W and i n v o i c es to AA NR - S W as they c o m e due.

4. V e r i f y r e c o r d, c o - s i gn c he c k s f o r , and m a i nta i n a cc u r ate r e c o r ds of a l l d i s bu rs e m ents of AA NR - S W f und s .

5. Ma k e a l l d i s bu rs e m ents by c he c k d r a w n f r om the AA NR - S W G ene r al O pe r at i ng A cc ount, or f r om s pe c i al a cc ounts w i th a v ou c her and s uppo r t i ng b il l or r e c e i pt.

6. F il e a l l f o r m s r equ i r ed by go v e r n m ent f or the p r oper hand li ng of AA NR - S W bu s i ne ss .

7. Ma i nta i n a cc ount i ng f or ea c h f und s epa r ate l y , s ho w i ng i n c o m e, d i s bu rs e m ent s , and f und ba l an c e f or a l l f unds i n a l l AA NR - S W f i nan c i al r epo r t s .

8. O bta i n O ff i c er and D i r e c tor m eda lli ons i n a t i m e l y m anne r . D. Recording Secretary . T he Re c o r d i ng S e cr eta r y s ha ll : 1. Ma i nta i n a cc u r ate M i nutes of a l l m eet i ngs of the m e m be rs h i p and B oa r d of D i r e c to rs , r e c e iv e and m a i nta i n a l l O ff i c er and Co mm i ttee Repo r t s , and r e c e iv e and m a i nta i n a l l s i gned ba ll ots and p r o x i e s .

2. Ma i nta i n an a cc u r ate and c u rr ent c opy of the AA NR - S W B y l a w s , P r o c edu r e Manual and a l l f o r m s c onta i ned i n the P r o c edu r e Manual A ppend i x , Honorary Awards Roster, and G ene r al Ru l e s , and d i s t r i bute c op i es the r eof as ne c e ss a r y and as d i r e c ted by the P r e s i dent or the B oa r d of D i r e c to rs .

3. Ma i nta i n a c opy of a l l o ff i c i al AA NR - S W c o rr e s ponden c e s ent out by the Re c o r d i ng S e cr eta r y at the d i r e c t i on of the P r e s i dent, B oa r d of D i r e c to rs , or i n c o m p li an c e w i th the r u li ng do c u m ents of the A ss o c i at i on, together w i th any r e s pon s es the r eto.

4. Ma i nta i n a li s t of a l l AA NR - S W S tand i ng Co mm i ttees and s pe c i al c o mm i ttee s .

5. Co rr e c t th r ough p r oper pun c tuat i on, c o mm a s , and s pe lli ng, the M i nutes of m e m be rs h i p m eet i ngs and B oa r d of D i r e c to r s m eet i ng s , s o l ong as the c o rr e c t i ons m ade do not c hange the m ean i ng of the l anguage s tated i n the M i nutes a c tua ll y r e c o r ded.

6. S end a l l m a i l ba ll ots and c o mm un i c at i ons r equ i r i ng a r e s pon s e w i th i n a li m i ted t i m e.

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7. A nnotate a l l c hanges to the B y l a w s , P r o c edu r e Manua l , or G ene r al Ru l es as a r e s u l t of a v ote of the m e m be rs h i p or B oa r d of D i r e c to r s w i th a v e r t i c al bar li ne ( | ) i n the l e f t m a r g i n ne x t to the c hanged te x t, and i nd i c ate on the bottom r i ght c o r ner of any r e vi s ed page the w o r ds “ Re vi s ed . . .” and the date the r e vi s i on i s e ff e c t iv e .

8. T y pe and d i s t r i bute, w i th i n 60 da y s f o ll o w i ng the ad j ou r n m ent of a m e m be rs h i p m eet i ng or B oa r d of D i r e c to r s m eet i ng , the M i nutes of s u c h m eet i ng and a l l r e vi s i ons to the B y l a w s , P r o c edu r e Manua l , or G ene r al Ru l es ne c e ss i tated by a v ote at s u c h m eet i ng, to a l l B oa r d m e m be rs , O ff i c e rs , Co mm i ttee Cha i r pe rs on s , AA NR - S W c l ub s , C l ub De l egate s , and the AA NR E x e c ut iv e O ff i c e.

9. S end, upon r eque s t , Co mm i ttee r epo r ts to AA NR - S W c l ubs not o ff i c i a ll y r ep r e s ented at a m eet i ng and to O ff i c e r s w ho w e r e ab s ent f r om a m eet i ng at w h i c h s u c h r epo r ts w e r e p r e s ented.

10. B e the c u s tod i an of a l l r ough d r a f t s , m e m o r anda, note s , and e l e c t r on i c m ed i a u s ed f or d r a f t i ng and m a i nta i n i ng a l l m i nute s , r epo r t s , and c o rr e s ponden c e, and r e l ea s e s u c h do c u m ents on l y w hen d i r e c ted to do s o by the B oa r d of D i r e c to r s or c ou r t o r de r . S u c h r ough d r a f t s , m e m o r anda, note s , and e l e c t r on i c m ed i a u s ed i n d r a f t i ng s u c h M i nutes m ay be d i s po s ed of f o ll o w i ng the app r o v al of s u c h M i nutes by m a j o r i ty v ote at a l ater m eet i ng.

11. Not i f y the AA NR E x e c ut iv e O ff i c e of the r e s u l ts of r eg i onal e l e c t i ons w i th i n 10 da y s of s u c h e l e c t i on s .

12. Ma i nta i n an o ff i c i al c o r po r ate r e c o r d book or boo k s w he r e i n c op i es of the A r t i c l es of In c o r po r at i on, A m end m ents to the A r t i c l es of In c o r po r at i on, any Re s tated A r t i c l es of In c o r po r at i on, Ce r t i f i c ate of F o r m at i on, any a m end m ents to the Ce r t i f i c ate of F o r m at i on, any Re s tated Ce r t i f i c ate of F o r m at i on, B y l a w s , P r o c edu r e Manua l , o ff i c i al r e s o l ut i on s , and G ene r al Ru l es of the A ss o c i at i on s ha l l be k ept.

13. K eep and m a i nta i n an AA NR - S W O ff i c i al D i r e c to r y c onta i n i ng the o ff i c i al add r e ss es of the A ss o c i at i on as li s ted w i th the S e cr eta r y of S tate, and the na m e s , add r e ss e s , te l ephone nu m be rs , and e m a i l add r e ss es of AA NR - S W O ff i c e rs , D i r e c to rs , Co mm i ttee Cha i rs , and Me m ber T r u s tee s , a l ong w i th the na m e, add r e ss , te l ephone nu m be r , w eb s i te, e m a i l add r e ss , and na m e of C l ub De l egate f or ea c h of the c l ubs i n the S outh w e s te r n Reg i on of AA NR. T he O ff i c i al D i r e c to r y s ha l l be updated w i th i n 60 da y s f o ll o w i ng any m eet i ng of the B oa r d of D i r e c to r s or AA NR - S W m e m be rs h i p du r i ng w h i c h the i n f o r m at i on the r e i n c hanged, or w i th i n 60 da y s a f ter be i ng c a ll ed to the attent i on of the Re c o r d i ng S e cr eta r y . E a c h update of the O ff i c i al D i r e c to r y s ha l l be p r o vi ded to ea c h pe rs on na m ed the r e i n and to the E x e c ut iv e O ff i c e of AA NR.

A r t icle III – B o a r d o f Di r ec to r s

A . T he qua li f i c at i on s , m ethod of e l e c t i on, and te r m of o ff i c e of the B oa r d of D i r e c to r s s ha l l be as s tated i n the AA NR - S W B y l a w s .

B . T he B oa r d of D i r e c to r s s ha l l m anage the a ff a i r s of the A ss o c i at i on and s ha l l c ondu c t bu s i ne s s i n a cc o r dan c e w i th the AA NR - S W Ce r t i f i c ate of F o r m at i on , B y l a w s , P r o c edu r e Manua l , and G ene r al Ru l e s . T he a c t of a m a j o r i ty of the B oa r d m e m be r s p r e s ent i n pe rs on at a B oa r d m eet i ng at w h i c h a quo r um i s p r e s ent s ha l l be the a c t of the B oa r d of D i r e c to r s on any m atte r , w h i c h i n c l ude s , but i s not li m i ted to:

a. A pp r o v al of e x pend i tu r e s ;

b. F illi ng o ff i c i al v a c an c i es i n a cc o r dan c e w i th the B y l a w s ;

c . Re c o mm end i ng c ha r te r s f or p r o vi s i onal g r oups to the AA NR - S W T r u s tee s ;

d. Ma k i ng a m end m ents to the AA NR - S W P r o c edu r e Manua l ; and e. A pp r o vi ng Co mm i ttee Repo r t s . T he B oa r d of D i r e c to r s m ay r e c o mm end the p l a c e m ent of pe rs ons on the AA NR Caut i on L i s t.

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T he B oa r d of D i r e c to r s s ha l l appo i nt a No m i nat i ons Co mm i ttee to pub li s h o ff i c e open i ngs and v a c an c i e s , r e c e iv e no m i nat i on s , and authent i c ate c and i date s ’ e li g i b ili ty f or no m i nat i on as O ff i c e rs , D i r e c to rs , and Honor A w a r d no m i nee s .

A ny m atter pe r ta i n i ng to AA NR - S W that i s not the e x p r e s s r e s pon s i b ili ty of another pe rs on or s tated body s ha l l be the r e s pon s i b ili ty of the B oa r d of D i r e c to rs .

A r t icle IV – T r u s t ees

AA NR Me m ber T r u s tees e l e c ted to r ep r e s ent the m e m be r s of AA NR - S W on the AA NR B oa r d of T r u s tees a r e the autho r i z ed r ep r e s entat iv es of AA NR - S W m e m be r s at AA NR B oa r d m eet i ngs i n m atte r s pe r ta i n i ng to AA NR and i ts S outh w e s te r n Reg i on.

Article V – Travel Expenses

T r a v el e x pen s es m ay be pa i d on l y i f the r e i s m oney i n c l uded i n the budget app r o v ed f or the r e i m bu rs e m ent of t r a v el e x pen s e s . AA NR - S W m ay r e i m bu rs e t r a v el e x pen s es i n c u rr ed f or the attendan c e at a l l o ff i c i al B oa r d m eet i ng s , as f o ll o w s :

A . E x e c ut iv e O ff i c e rs , D i r e c to rs , T r u s tee s , and Cha i r pe rs ons of S tand i ng Co mm i ttees s ha l l be r e i m bu rs ed the i r t r a v el e x pen s es f or attend i ng AA NR - S W B oa r d Meet i ng s , e xc ept ne w l y - e l e c ted O ff i c e rs , D i r e c to rs , and T r u s tees attend i ng the i r f i rs t Inboa r d Meet i ng f o ll o w i ng the Con v ent i on. If the a m ount a ll o c ated to r e i m bu rs e t r a v el e x pen s es f or the f i rs t m eet i ng i n a f i sc al y ear i s not u s ed, the r e m a i nder w il l be app li ed to the a m ount a ll o c ated f or the ne x t m eet i ng he l d that f i sc al y ea r .

B . Re i m bu rs e m ent s ha l l be ba s ed on the f o ll o w i ng cr i te r i a:

1. M il eage at 70% of the bu s i ne s s r ate per m il e e s tab li s hed by the IRS f or auto m ob il e t r a v e l , or c oa c h r ate a i r f a r e, w h i c he v er i s l e ss .

2. M il eage to and f r om the nea r e s t c o mm e rc i al a i r po r t f or i nd ivi dua l s r e s i d i ng m o r e than 150 m il es f r om the m eet i ng s i te. F or tho s e c hoo s i ng a i r t r a v e l , the total r e i m bu rs e m ent w il l not e xc eed the d i r e c t auto m ob il e m il eage r ate as de f i ned i n s ub s e c t i on 1 abo v e.

3. Re i m bu rs e m ent s ha l l be m ade on l y to tho s e attend i ng an ent i r e m eet i ng . In the e v ent of an una v o i dab l e t r an s po r tat i on de l ay or other l eg i t i m ate r ea s on f or not attend i ng an ent i r e m eet i ng, the B oa r d of D i r e c to r s m ay app r o v e r e i m bu rs e m ent .

4. A ny i nd ivi dual ho l d i ng m o r e than one o ff i c e w il l r e c e iv e on l y one r e i m bu rs e m ent.

5. If any t w o or m o r e m e m be r s of the s a m e f a m il y ho l d i ng an o ff i c e t r a v el to the s a m e m eet i ng, on l y the i r c o m b i ned d i r e c t e x pen s es w il l be r e i m bu rs ed, not to e xc eed the r equ i r e m ents of i tem 1 abo v e.

6. O n l y one pe rs on per auto m ob il e m ay be r e i m bu rs ed f or m il eage e x pen s e s .

7. Al l r e i m bu rs e m ent f or t r a v el s ha l l be f or e x pen s es a c tua ll y i n c u rr ed f or AA NR - S W o ff i c i al bu s i ne ss .

C. T he S e cr eta r y / T r ea s u r er s ha l l pay a l l v e r i f i ed and app r o v ed t r a v el e x pen s es f or attend i ng a B oa r d m eet i ng at the c l o s e of s u c h m eet i ng. A f ter a l l e x pen s es ha v e been c a l c u l ated, i f the total e xc eeds the a m ount budgeted f or r e i m bu rs e m ent, then the budgeted a m ount s ha l l be d ivi ded by the total t r a v el e x pen s es i n c u rr ed to dete r m i ne the pe rc entage of t r a v el e x pen s es to w h i c h ea c h pe rs on s ha l l be ent i t l ed to r e i m bu rs e m ent.

D. T he P r e s i dent of AA NR - S W s ha l l be r e i m bu rs ed f or t r a v el e x pen s es and r oom c ha r ges f or attend i ng the AA NR Con v ent i on and o ff i c i al AA NR B oa r d Meet i ng s . However, such reimbursement for covered travel expenses and room charges shall not exceed the amount allowed the AANR - SW Budget for “Presidential Travel” for that year.

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Article VI – Budget, Finance, and Expenditures

A. Budget

1. T he F i nan c e Cha i r pe rs on s ha l l s ub m i t a p r opo s ed budget f or app r o v al by the B oa r d of D i r e c to rs . T he p r opo s ed budget s ha l l c onta i n e s t i m ates of i n c o m e and p r opo s ed budget a ll o c at i ons f or the f i sc al y ea r . T he F i nan c e Cha i r pe rs on s ha l l dete r m i ne the budget a ll o c at i ons a f ter c on s u l tat i on w i th the S e cr eta r y / T r ea s u r er and w i th any other O ff i c e r s and m e m be r s of AA NR - S W w hom he or s he w i s hes to c on s u l t.

2. T he p r opo s ed budget a ll o c at i ons s ha l l i n c l ude a c atego r y ent i t l ed, “ Cont i ngen c y ” w h i c h s ha l l r e c e iv e an a m ount a ll o c ated as dete r m i ned by the F i nan c e Co mm i ttee at the t i m e the f i sc al y ea r ’ s budget i s p r epa r ed . T h i s a ll o c at i on w il l be u s ed to c o v er unant i c i pated but ne c e ss a r y e x pen s es and c o s ts of a gene r al natu r e that c annot be p r ope r l y a ss i gned to one of the r egu l ar budget c atego r i e s .

3. T he budget a ll o c at i on s , as f i na ll y a m ended and app r o v ed by the B oa r d, s ha l l be c on s i de r ed as ad vi s o r y gu i de li nes f or the e x pend i tu r e of f unds by the A ss o c i at i on. Ev e r y e ff o r t s ha l l be m ade to ob s e r v e and f o ll ow the gu i de li ne s . T he B oa r d m ay a l s o, at i ts d i scr et i on, v ote to autho r i z e the e x pend i tu r e of f unds not budgeted i n ad v an c e, i f a c l ear need f or s u c h e x pend i tu r e e x i s ts and i f the ne c e ss a r y f unds a r e a v a il ab l e.

4. T he app r o v ed budget w il l be pub li s hed by the S e cr eta r y / T r ea s u r er a l ong w i th the p r e vi ous y ea r ’ s budget, P r o f i t and Lo s s S tate m ent, and In c o m e and E x pen s e S u mm a r y , and d i s t r i buted to AA NR - S W c l ubs no l ater than th i r ty ( 30) da y s a f ter the M i d w i nter B oa r d Meet i ng f or the c u rr ent budget y ea r .

B. Types of Expenditures . AA NR - S W r e c ogn i z es the f o ll o w i ng t y pes of e x pend i tu r e s :

1. A nnual and Re c u rr i ng E x pen s e s . E x a m p l e s : s upp li e s , m ate r i a l s , te l ephone, po s tage, gene r al o ff i c e e x pen s e, r e i m bu rs e m ent to AA NR - S W o ff i c i a l s f or e x pen s es i n c u rr ed i n beha l f of AA NR - S W , ad v e r t i s i ng, p r i nt i ng, et c .

a. P ub li c Re l at i ons and A d v e r t i s i ng. T he pe rc entage of AA NR - S W dues a ll o c ated by the B y l a w s , p l us any c a rr y - o v er i n c o m e budgeted f or pub li c r e l at i ons and ad v e r t i s i ng, m ay be s pent by the B oa r d of D i r e c to r s i n the f o ll o w i ng m anne r :

( 1) Reg i onal ad v e r t i s i ng as dete r m i ned annua ll y by the B oa r d of D i r e c to rs . ( 2) C l ub A d v e r t i s i ng and Re i m bu rs e m ent. ( a) T he budgeted a m ount f or ad v e r t i s i ng s ha l l be equa ll y d ivi ded a m ong a l l AA NR - S W c l ubs ho l d i ng a v a li d c ha r ter as of J anua r y 1 st of the y ear budgeted. Al l c l ubs c ha r te r ed a f ter that date a r e not e li g i b l e f or r e i m bu rs e m ent i n that y ea r . ( b) E a c h pa r t i c i pat i ng c l ub s ha l l r e c e iv e 50% of the i r total ad v e r t i s i ng c o s t not to e xc eed $ 1 , 000 annua ll y beg i nn i ng No v e m ber 1 st of the p r e vi ous y ear and end i ng Oc tober 31 st of the c u rr ent y ea r , effective November 1, 2017 . If the total s ub m i tted by a l l pa r t i c i pat i ng c l ubs e xc eeds the a m ount budgeted, the r e i m bu rs e m ent a m ounts w il l be p r o r ated. (c ) Al l ad v e r t i s i ng m u s t c o m p l y w i th AA NR r u l es f or ad v e r t i s i ng r e i m bu rs e m ent (including “event specific” T - shirts, including, but not limited to 5K Racing Series T - shirts) , and m u s t be c e r t i f i ed as ha vi ng a l r eady been pa i d by the c l ub app l y i ng f or r e i m bu rs e m ent. T he AA NR - S W l ogo and/or na m e m u s t a l s o be i n c l uded on the ad v e r t i s i ng. ( d) Al l p r oof of ad v e r t i s i ng f r om c l ubs app l y i ng f or r e i m bu rs e m ent m u s t be r e c e iv ed on or be f o r e De c e m ber 1 st of ea c h y ear by the S e cr eta r y / T r ea s u r e r .

b. Con v ent i on A d v e r t i s i ng Re i m bu rs e m ent. A c l ub that has been app r o v ed by the G ene r al A ss e m b l y or B oa r d of D i r e c to r s to ho s t the s u cc eed i ng y ea r ’ s Con v ent i on i s e li g i b l e f or ad v e r t i s i ng r e i m bu rs e m ent i f :

5

( 1) Al l ad v e r t i s e m ents and dates of pub li c at i on ha v e been app r o v ed by the Con v ent i ons and F a c ili t i es Co mm i ttee Cha i r pe rs on and by the AA NR - S W P r e s i dent.

( 2) Al l ad v e r t i s e m ents to be r e i m bu rs ed ha v e been pub li s hed i n the AA NR B u ll et i n.

c . A d v an c e P a y m ent of E x pen s e s . Re c u rr i ng e x pen s e s , s u c h as tho s e f or the AA NR - S W G ene r al A ss e m b l y , et c ., m ay be pa i d i n ad v an c e, but not to e xc eed s i x ( 6) m onths i n ad v an c e of the e v ent.

2. Cap i tal O ut l a y s . A ny m a j or i tem w ho s e u s e f ul li f e w il l e x tend o v er s e v e r al y ea rs . E x a m p l e s : o ff i c e m a c h i ne r y , f u r n i tu r e.

3. S pe c i al A pp r op r i at i on s . O ne - t i m e or non - r e c u rr i ng e x pend i tu r e s . E x a m p l e s : donat i ons to AA NR P ub li c Re l at i ons F und, h i r i ng a p r o f e ss i onal aud i tor or l egal c oun s e l .

4. P r e s i dent ’ s D i scr et i ona r y E x pen s e. A n a m ount budgeted by the B oa r d of D i r e c to r s to be s pent at the d i scr et i on of the AA NR - S W P r e s i dent to f o s ter the m i ss i on of the A ss o c i at i on.

C. Authorization .

1. T he AA NR - S W P r e s i dent, or Vi c e P r e s i dent i n the P r e s i dent ’ s ab s en c e, s ha l l c ounte rs i gn a l l c he c k s . T he pu r po s e of c ounte rs i gnatu r e i s to k eep the P r e s i dent i n f o r m ed of a l l AA NR - S W f i nan c i al t r an s a c t i ons and to p r o vi de a j o i nt r e s pon s i b ili ty and c ont r ol f or the A ss o c i at i on ’ s f und s . T he Vi c e P r e s i dent m a y , by d i r e c t i on of the P r e s i dent, s i gn c he c k s f or autho r i z ed e x pend i tu r es i n the ab s en c e of the S e cr eta r y / T r ea s u r e r ’ s s i gnatu r e. T he P r e s i dent ’ s s i gnatu r e on a AA NR - S W c he c k i s not ne c e ss a r il y to be i nte r p r eted as app r o v al of a p r ope r l y autho r i z ed e x pend i tu r e. T he P r e s i dent m ay not w i thho l d h i s or her s i gnatu r e f r om a p r ope r l y autho r i z ed pa y m ent, nor m ay he or s he o r der the e x pend i tu r e of f unds not p r ope r l y autho r i z ed.

2. T he S e cr eta r y / T r ea s u r er i s autho r i z ed to pay a l l e x pend i tu r es under T y pe 1 of pa r ag r aph B abo v e w i thout f u r ther app r o v al of the P r e s i dent, the B oa r d, or the G ene r al A ss e m b l y , p r o vi ded that budget a ll o c at i ons a r e not e xc eeded. T he S e cr eta r y / T r ea s u r er i s c aut i oned to not i f y the F i nan c e Cha i r pe rs on and the P r e s i dent i mm ed i ate l y i f a budget a ll o c at i on i s i n danger of be i ng e x hau s ted.

3. Al l c ap i tal out l a y s under pa r ag r aph B , 2, abo v e that e xc eed $25 m u s t be app r o v ed by the B oa r d.

4. In the ab s en c e of a c l ear s tate m ent i n the budget or i n the autho r i z at i on as app r o v ed by the B oa r d, i t s ha l l be the p r e r ogat iv e of the P r e s i dent to a ss i gn an e x pend i tu r e to the pa r t i c u l ar budget c atego r y he or s he dee m s m o s t app r op r i ate.

D. Records . T he S e cr eta r y / T r ea s u r er s ha l l m a i nta i n c a r e f ul r e c o r ds of a l l i n c o m e and e x pend i tu r e s . Re c e i pts and i te m i z ed i n v o i c es f or a l l pu rc ha s es s ha l l be k ept and s ha l l be a v a il ab l e f or i n s pe c t i on by the P r e s i dent, Vi c e P r e s i dent, D i r e c to rs , or any other pe rs on autho r i z ed by the B oa r d. A n annual r e vi ew of AA NR - S W f i nan c i al r e c o r ds s ha l l be c ondu c ted as s et f o r th i n A r t i c l e V II, B .3.

E. Fiscal Year . T he AA NR - S W f i sc al y ear s ha l l be f r om J anua r y 1 th r ough De c e m ber 31.

A r t icle V II – S t a nd i n g C omm i tt ees

Al l O ff i c e r s and S tand i ng Co mm i ttee Cha i r pe rs ons s ha l l m a i nta i n a c opy of the p r o c edu r al gu i de li nes pe r ta i n i ng to the i r o ff i c e or c o mm i ttee. T he P r e s i dent, Vi c e P r e s i dent, and Re c o r d i ng S e cr eta r y s ha l l m a i nta i n a c opy of a l l o ff i c e and c o mm i ttee gu i de li ne s . O n l y the B oa r d of D i r e c to r s m ay c hange the p r o c edu r al gu i de li ne s . T he p r o c edu r al gu i de li nes f or c o mm i ttees a r e to be u s ed on l y as gu i de li nes f or c o mm i ttee c ha i r pe rs on s , and need not be f o ll o w ed v e r bat i m , un l e s s d i r e c ted by the P r e s i dent or B oa r d of D i r e c to rs .

Al l S tand i ng Co mm i ttee Cha i r pe rs ons s ha l l p r e s ent a w r i tten r epo r t of c o mm i ttee a c t ivi t i es to the G ene r al A ss e m b l y and M i d w i nter B oa r d Meet i ng and s ha l l r epo r t any e v ents of i m po r tan c e to AA NR - S W under the i r c o mm i ttee ’ s a r ea of r e s pon s i b ili t y . Repo r ts s hou l d be s ub m i tted e l e c t r on i c a ll y no less than 14 days in advance of the meeting to the Recording Secretary, with a copy being sent by the Committee Chair to the 6

President at the same time. The Recording Secretary shall prepare a Reports Package containing such committee reports and distribute the Reports Package to a l l O ff i c e rs , D i r e c to rs , Co mm i ttee Cha i rs , AA NR - S W c l ub s and participating businesses , and C l ub De l egates , at l ea s t ten da y s i n ad v an c e of the G ene r al A ss e m b l y or M i d w i nter B oa r d Meet i ng.

S tand i ng Co mm i ttee dut i es and p r o c edu r es a r e as f o ll o w s :

A. Internal Administration . 1. S tudy and i n v e s t i gate new c l ubs de s i r i ng to a ff ili ate w i th AA NR/ AA NR - S W , and r e c o mm end a i d to or te r m i nat i on of c u rr ent AA NR - S W c l ub s .

2. In v e s t i gate i nd ivi dua l s r epo r ted by AA NR - S W c l ubs to AA NR r ega r d i ng beha vi or i n c on s i s tent w i th the AA NR/ AA NR - S W a i m s , p r i n c i p l e s , and s tanda r d s , and m a k e r e c o mm endat i ons to AA NR r ega r d i ng the p l a c e m ent of i nd ivi dua l s on the AA NR Caut i on L i s t.

3. A ss i s t or ad vi s e the S e cr eta r y / T r ea s u r er as needed or r eque s ted.

4. B e r e s pon s i b l e f or add r e ss i ng g r i e v an c es w i th i n the A ss o c i at i on, and f o ll ow the r u l es f or r e s o lvi ng g r i e v an c es as s et f o r th i n the AA NR P r o c edu r e Manua l .

5. In v e s t i gate any a ll eged AA NR - S W l ogo c op y r i ght i n f r i nge m ent.

6. In v e s t i gate the f ea s i b ili ty of any p r opo s ed AA NR - S W l ogo s , and c he c k f or any potent i al c op y r i ght i n f r i nge m ent th r ough the u s e of s u c h l ogo s .

7. De v e l op and m a i nta i n s tanda r d f o r m s f or u s e by AA NR - S W . B. Finance . 1. W i th r ega r d to G ene r al and S pe c i al F und s :

a. S tudy the s ou rc es of r eg i onal i n c o m e, i n c l ud i ng m e m be rs h i p due s , c on v ent i on r eg i s t r at i on f ee s , and other potent i al i n c o m e s ou rc e s .

b. S tudy the f ea s i b ili ty of cr eat i ng s pe c i al f und s .

c . S tudy e x pend i tu r es not c o v e r ed by the c u rr ent budget.

2. W i th r ega r d to W a y s and Mean s :

a. Re c o mm end w a y s and m eans of i n cr ea s i ng i n c o m e.

b. Re c o mm end a p r og r am or m ethod f or appea li ng to c l ubs and m e m be r s f or donat i ons to any s pe c i al d r iv e.

c . C r eate and s t i m u l ate i nte r e s t i n any s pe c i al donat i on p r og r am th r ough an AA NR - S W ne w s l etter or s pe c i al m a ili ng.

3. W i th r ega r d to F i nan c i al Re vi e w :

a. T he F i nan c e Co mm i ttee Cha i r pe rs on s ha l l appo i nt a Re vi ew Co mm i ttee ea c h y ear c on s i s t i ng of at l ea s t t w o AA NR - S W m e m be r s i n good s tand i ng to r e vi ew a l l AA NR - S W f i nan c i al r e c o r ds and r epo r t the r e s u l ts i n w r i t i ng to the G ene r al A ss e m b l y . T he AA NR - S W P r e s i dent, Vi c e P r e s i dent, and S e cr eta r y / T r ea s u r er a r e i ne li g i b l e to s e r v e on the Re vi ew Co mm i ttee.

b. T he Re vi ew Co mm i ttee s ha l l c on f i r m that p r ope r , c o m p l ete, and a cc u r ate a cc ount i ng r e c o r ds ha v e been k ept; that a l l B y l a w s and p r o c edu r es go v e r n i ng budget, r e c e i pt s , and e x pend i tu r es ha v e been f o ll o w ed; that a l l e x pend i tu r es a r e p r ope r l y s uppo r ted and app r o v ed; and that a l l bank r e c o r ds r e c on c il e w i th AA NR - S W f i nan c i al r e c o r d s .

c . E a c h r e vi ew s ha l l c o v er a l l a c t ivi ty f r om the date of the p r i or r e vi ew th r ough the end of the p r e vi ous f i sc al y ea r . Al l r e c o r ds r e l e v ant to the r e vi ew pe r i od, together w i th s u c h r e c o r ds r eque s ted by the F i nan c e Co mm i ttee, s ha l l be de liv e r ed to the Re vi ew Co mm i ttee w i th i n 60 da y s of the end of the p r e vi ous f i sc al y ea r . 7

d. T he r e vi ew s ha l l be c o m p l eted at l ea s t 45 da y s p r i or to the G ene r al A ss e m b l y and s ub m i tted upon c o m p l et i on to the AA NR - S W S e cr eta r y / T r ea s u r er and P r e s i dent f or r e vi e w .

C. Legislation 1. Re vi ew the AA NR - S W B y l a w s f or po ss i b l e c hanges and p r e s ent any p r opo s ed c hanges to the G ene r al A ss e m b l y .

2. Re vi ew the AA NR - S W P r o c edu r e Manual and p r e s ent any p r opo s ed c hanges to the B oa r d of D i r e c to rs .

D. Public Relations and Marketing .

1. S ub m i t r eg i onal ent r i es to AA NR f or AA NR a w a r ds pe r ta i n i ng to pub li c r e l at i on s .

2. Coo r d i nate s ub m i ss i on of r eg i onal ne w s f or pub li c at i on, s u c h as c on v ent i on r epo r t s , i nte rc l ub e v ent s , and p r e c on v ent i on ad v e r t i s i ng.

3. Coo r d i nate w i th the Con v ent i ons and F a c ili t i es Cha i r pe rs on and ho s t - c l ub r ep r e s entat iv e f or p r e - c on v ent i on ne w s r e l ea s es to the m ed i a, and s upe r vi s e a l l m ed i a pe rs onnel attend i ng Con v ent i on s .

4. A ss u m e r e s pon s i b ili ty f or f o r m u l at i ng any pub li c appea r an c es or s pea k e r s r ega r d i ng s o c i al nud i s m or nude r e cr eat i on.

5. A ss u m e r e s pon s i b ili ty f or de v e l op i ng and m a i nta i n i ng a m a r k et i ng p r og r am f o c u s ed on att r a c t i ng p r o s pe c t iv e m e m be r s f or c l ubs i n the r eg i on.

6. Co m p il e i n f o r m at i on that do c u m ents the g r o w i ng nud i s t/natu r i s t m o v e m ent i n the Un i ted S tates and f u r the r s the e x pan s i on and a cc eptan c e of nud i s m w i th i n our s o c i ety f r om s u c h s ou rc es as j ud i c i al op i n i on s , l eg i s l at iv e ena c t m ent s , m aga z i ne a r t i c l e s , op i n i ons e x p r e ss ed i n aud i o/ vi s ual m ed i a, or f r om i nd ivi dua l s or g r oups de f end i ng or p r o m ot i ng s o c i al nud i s m .

E. Conventions and Facilities .

1. W o r k to f a c ili tate p r epa r at i ons f or the AA NR - S W Con v ent i on w i th a m e m ber of the ho s t c l ub.

2. A pp r o v e the r u l es and o r der of bu s i ne s s to be f o ll o w ed at the Con v ent i on .

3. Coo r d i nate p l an s , p r epa r at i on s , and a rr ange m ents f or the Con v ent i on. T he Con v ent i ons and F a c ili t i es Co mm i ttee s ha ll :

a. S c hedu l e s po r t i ng e v ent s , o r der and sc hedu l e de liv e r y of t r oph i e s , s upe r vi s e s po r t i ng e v ent s , and m a i nta i n and en s u r e a v a il ab ili ty of ea c h s po r t ’ s r u l es adopted by AA NR - S W f or p l ay at an AA NR - S W Con v ent i on.

b. A rr ange f or and sc hedu l e ente r ta i n m ent.

c . Con s o li date a sc hedu l e of a l l e v ents and a c t ivi t i e s .

d. Coo r d i nate the Y oung Man/ W o m an of the Y ear Conte s t, y outh s po r t i ng e v ents and other y outh a c t ivi t i es w i th the r e s pe c t iv e c ha i r pe rs ons f r om the ho s t c l ub and the AA NR - S W Y outh Co mm i ttee.

e. A cc ept b i ds up to t w o y ea r s i n ad v an c e f r om c l ubs w i s h i ng to ho s t the AA NR - S W Con v ent i on; e v a l uate a l l b i d s ; and r epo r t to the AA NR - S W B oa r d w i th b i dd i ng c l ubs li s ted i n o r der of p r e f e r en c e.

f . P r epa r e a l l r e s o l ut i ons to be p r e s ented than k i ng the ho s t c l ub and othe r s f or he l p i ng w i th the Con v ent i on, and p r epa r e s pe c i al r e s o l ut i ons on any s ub j e c t c on c e r n i ng a c on v ent i on on w h i c h AA NR - S W w i s hes to s tate a po s i t i on r ather than ta k e a c t i on. 8

g. E n s u r e the Con v ent i on Cont r a c t i s p r ope r l y e x e c uted by the end of the M i d w i nter B oa r d Meet i ng p r i or to the Con v ent i on.

h. S ub m i t f i nal p l ans f or the Con v ent i on to the P r e s i dent f or app r o v a l . i . E n s u r e, to the be s t of i ts ab ili t y , that the ho s t c l ub f u l f ill s the Con v ent i on Cont r a c t.

4. T he Con v ent i ons and F a c ili t i es Cha i r pe rs on m ay not be a m e m ber of m anage m ent of the c l ub ho s t i ng the AA NR - S W Con v ent i on. In the e v ent the c ha i r pe rs on be c o m es a m e m ber of m anage m ent of the ho s t c l ub , the c ha i r pe rs on m u s t r e s i gn, and the P r e s i dent s ha l l appo i nt a new c ha i r pe rs on.

5 . T he Con v ent i ons and F a c ili t i es Cha i r pe rs on s ha l l appo i nt a S po r ts S ub c o mm i ttee to c oo r d i nate and s upe r vi s e s po r t i ng e v ents at the AA NR - S W Con v ent i on.

F. Resort and Club Management .

1. S o li c i t i n f o r m at i on r ega r d i ng p r ob l e m s e x pe r i en c ed by r e s o r t or c l ub m anage m ent, p r o vi de gu i dan c e to r e s o r t and c l ub m anage m ent, or r e f er r e s o r t or c l ub m anage r s to other s ou rc es f or a i d i n s o lvi ng r e s o r t or c l ub m anage m ent p r ob l e m s .

2. E n c ou r age m eet i ngs and s e m i na r s that enhan c e p r oper r e s o r t and c l ub m anage m ent.

3. Coo r d i nate the d i ss e m i nat i on of i n f o r m at i on about p r oper r e s o r t and c l ub m anage m ent to the AA NR B u ll et i n and to r e s o r t and c l ub m anage rs .

4. W o r k w i th the AA NR C l ub Manage m ent Co mm i ttee and the Re s o r t and C l ub Manage m ent Co mm i ttees of other r eg i ons to enhan c e r e s o r t and c l ub m anage m ent p r og r a m s and i dea s .

G. AANR - SW Youth .

1. C r eate and s upe r vi s e y outh a c t ivi t i es (c h il d r en of AA NR - S W m e m be r s age 17 or y ounge r ) that edu c ate and ente r ta i n AA NR - S W y outh and p r o m ote the c ont i nuat i on of s o c i al nud i s m .

2. P r epa r e and s ub m i t f or app r o v al to the B oa r d of D i r e c to r s and the app r op r i ate c o mm i ttees a r e c o mm ended sc hedu l e and budget f or y outh p r og r a m s on a r eg i onal l e v e l . S u c h p r og r a m s s ha l l i n c l ude the Y oung Man/ W o m an of the Y ear Conte s t and a c t ivi t i es f or y outh at the AA NR - S W Con v ent i on.

3. A ss i s t and d i r e c t AA NR - S W y outh i n e l e c t i ng o ff i c e r s and adopt i ng po li c i es f or the bene f i t of the i r a c t ivi t i es that a r e i n c o m p li an c e w i th AA NR and AA NR - S W po li c i e s . T he P r e s i dent of the AA NR - S W Y outh m ay s e r v e as an ex off i c i o m e m ber of the AA NR - S W B oa r d of D i r e c to rs , w i th the r i ght to s peak and r ep r e s ent y outh i nte r e s t s , but w i thout a v ote.

H. Governmental Affairs .

1. W o r k w i th AA NR - S W m e m be rs , c l ub s , and other natu r i s t g r oups to m on i tor s tate l eg i s l at i on and l o c al o r d i nan c es to he l p p r e v ent the pa ss age of l a w s or o r d i nan c es that w ou l d r e s t r i c t the p r a c t i c e of s o c i al nud i s m or nude r e cr eat i on .

2. E n c ou r age go v e r n m ental bod i es to adopt li be r al l a w s and o r d i nan c es c on c e r n i ng s o c i al nud i s m and nude .

3. S uppo r t and a ss i s t tho s e b r i ng i ng or de f end i ng l egal a c t i ons c on c e r n i ng s o c i al nud i s m .

4. Re c e iv e and r e vi ew AA NR - S W l egal f und m oneta r y r eque s ts and m a k e r e c o mm endat i ons to the B oa r d of D i r e c to r s c on c e r n i ng s u c h r eque s t s .

5. Coo r d i nate and s e r v e as li a i s on w i th other l o c a l , s tate, and nat i onal o r gan i z at i ons w o r k i ng on

9

go v e r n m ental a ff a i r s p r o j e c t s .

6. Ma k e r e c o mm endat i ons to the AA NR - S W B oa r d of D i r e c to r s c on c e r n i ng go v e r n m ental a c t ivi t i es that m ay a ff e c t AA NR - S W or i ts m e m be r s or c l ub s .

7. S e r v e as li a i s on w i th the AA NR l obb y i s t to c oo r d i nate AA NR - S W a c t ivi t i es w i th a c t ivi t i es on the nat i onal l e v e l .

I . Membership .

1. I m p r o v e and enhan c e m e m be rs h i p r e cr u i t m ent and r etent i on.

2. S tudy and c on s i der c hanges i n m e m be rs h i p p r o c edu r e and m a k e r e c o mm endat i ons to the AA NR B oa r d of T r u s tee s .

3. W o r k i n c oope r at i on w i th the AA NR s ta f f to:

a. De v e l op a m a r k et i ng p l an to i n cr ea s e m e m be rs h i p.

b. C r eate e ff e c t iv e ads f or att r a c t i ng new m e m be r s of AA NR/ AA NR - S W .

c . De v e l op a s t r ategy f or the p l a c e m ent of ad v e r t i s i ng that w il l y i e l d the g r eate s t r e s u l ts at the l ea s t e x pen s e.

d. P r epa r e and s ub m i t a p r opo s ed m e m be rs h i p budget.

4. May a ppo i nt a W INR ( W o m en i n Nude Re cr eat i on) s ub c o mm i ttee, w h i c h s ha l l w o r k w i th the Me m be rs h i p Cha i r pe rs on to i n cr ea s e w o m en ’ s a w a r ene s s of AA NR and to i n cr ea s e the nu m ber of w o m en m e m be r s of AA NR - S W .

J . Associates .

1. E du c ate and i n f o r m AA NR - S W A ss o c i ate m e m be r s c on c e r n i ng the a ff a i r s of the A ss o c i at i on.

2. E n c ou r age A ss o c i ate m e m be r s to be a c t iv e i n the a ff a i r s of the A ss o c i at i on.

3. In cr ea s e A ss o c i ate m e m ber i n v o lv e m ent i n A ss o c i at i on a c t ivi t i e s .

K . Credentials . T he dut i es of the C r edent i a l s Co mm i ttee s ha l l be as s tated i n A r t i c l e Si x , S e c t i on V II, of the B y l a w s .

L. Planning and Goal Setting.

1. Development and maintenance of a Strategic Plan which shall include:

a. Statement of Mission b. Strengths, Weaknesses, Opportunities and Threats c. Strategic Objectives and Committee Strategies.

2. Development and maintenance of the Program Plan which shall include for each program proposed to accomplish the strate gic objectives:

a. Purpose b. Scope c. Schedule d. Measurement of Effectiveness

3. Review of progress of approved schedules and measurements.

10

A r t icle V III – C on v e nt i o n S po r t i n g E v e nt s

A . Eli g i b ili ty f or AA NR - S W Con v ent i on s po r t i ng e v ents s ha l l be li m i ted to adu l ts r eg i s te r ed f or the Con v ent i on or the i r c h il d r en under the age of 18.

B . T he Con v ent i on ho s t c l ub s ha l l m a k e the r u l es f or ea c h s po r t i ng e v ent a v a il ab l e p r i or to ho l d i ng that e v ent.

C. Con v ent i on attendees m ay enter an un li m i ted nu m ber of e v ent s . Ho w e v e r , i t s ha l l be ea c h i nd ivi dua l’ s r e s pon s i b ili ty to c he c k the sc hedu l e and r e s o lv e any c on f li c ts the i r sc hedu l e m ay ha v e w i th other e v ent s .

D. F o r f e i tu r e:

1. A ny ent r ant not pa r t i c i pat i ng i n another e v ent w hen sc hedu l ed f or a pa r t i c u l ar e v ent w il l be a ll o w ed 10 m i nutes to be p r e s ent f or c o m pet i t i on. F i f teen m i nutes w il l be a ll o w ed f or a s e m i - f i nal or f i nal m at c h. If the ent r ant i s not p r e s ent w i th i n the a ll otted t i m e, he or s he s ha l l f o r f e i t that e v ent. 2. If an ent r ant i s engaged i n another e v ent at the t i m e he or s he i s sc hedu l ed f or a pa r t i c u l ar e v ent, and no other m at c h c an be he l d w i thout undue ha r d s h i p w i th r ega r d to the nu m ber of ga m es r e m a i n i ng to be p l a y ed and the t i m e i n v o lv ed, the m at c h w il l be f o r f e i ted. E . V o ll e y ba l l

1. T he U. S . V o ll e y ba l l A ss o c i at i on c u rr ent r u l es of p l ay s ha l l app l y .

2. F or any c l ub - s pon s o r ed team to c o m pete, a c l ub - team m u s t s ta r t and c ont i nue to p l ay w i th at l ea s t 50% of the team be i ng m e m be r s of the c l ub under w h i c h the ent r y w as f il ed.

3. If the r e a r e l e s s than f iv e c l ub - s pon s o r ed tea m s , the Con v ent i on v o ll e y ba l l c oo r d i nator m ay f o r m non - c l ub tea m s to c o m pete. A f ter a r ound r ob i n e v ent, the S po r ts S ub c o mm i ttee s ha l l s e l e c t t w o tea m s to p l ay f or the c ha m p i on s h i p and t r ophy i n ea c h c l a ss .

4. No pe rs on r eg i s te r ed on a team m ay p l ay as a s ub s t i tute on any other team i n the s a m e e v ent.

F . Ho rs e s hoe s . T he Nat i onal Ho rs e s hoe Pi t c he r s A ss o c i at i on of A m e r i c a c u rr ent r u l es of p l ay s ha l l app l y .

G . T ab l e T enn i s . T he U. S . T ab l e T enn i s A ss o c i at i on c u rr ent r u l es of p l ay s ha l l app l y .

H. T enn i s . T he U. S . T enn i s A ss o c i at i on c u rr ent r u l es of p l ay s ha l l app l y . Men, w o m en, and c oed pa r t i c i pants w il l p l ay e i ther Le v el A , B , or C (c ou r ts pe r m i tt i ng ) .

I. A ny s po r t or ga m e to be p l a y ed at the Con v ent i on not m ent i oned he r e s ha l l be go v e r ned by the r u l es of the s po r t or ga m e po s ted at s i gn - up.

A r t icle IX – H ono r s a n d A w a r d s

A . Hono rs . AA NR - S W m ay honor members of the A ss o c i at i on who have made outstanding contributions to AANR - SW above and beyond the club level by p r e s ent i ng a Man of the Y ear A w a r d, a W o m an of the Y ear A w a r d, and a F a m il y of the Y ear A w a r d at ea c h AA NR - S W Con v ent i on.

1. No m i nat i ons shall be submitted on the Honorary Award Nominations Form at any t i m e p r i or to the G ene r al A ss e m b l y to the P r e s i dent or the Con v ent i ons and F a c ili t i es Cha i r pe rs on. Nominations shall be limited to 400 words. 2. Any pe rs on or family receiving an award shall not be eligible for the same award for a pe r iod of five years . Ho w e v e r , an i nd ivi dual a w a r d does not p r e c l ude e li g i b ili ty f or a f a m il y a w a r d, nor s ha l l a f a m il y a w a r d p r e c l ude e li g i b ili ty f or an i nd ivi dual a w a r d. 3. O n l y m e m be r s i n attendan c e at the G ene r al A ss e m b l y m ay v ote f or honor a w a r d s ; the r e s ha l l be no p r o x y v ot i ng. 4. Nominees must be AANR - SW members.

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5. A member may make only one nomination for each category. 6. A member may mark the ballot “None” if they believe that no eligible candidate has been nominated in any given category. A verbal announcement will be made just prior to the voting that “None” is a valid vote. 7. The candidate with the most votes in any category shall be declared the winner. If more ballots in any category are marked “None” than marked for the candidate receiving the most votes, that award will not be given.

B . Re s o r t and C l ub A w a r d s .

1. A w a r ds s ha l l be p r e s ented at ea c h Con v ent i on to the AA NR - S W r e s o r t or c l ub that:

a. Has the g r eate s t i n cr ea s e i n the a c tual nu m ber of AA NR m e m be r s f or the y ear end i ng De c e m ber 31 p r i or to the Con v ent i on. b. Has the g r eate s t pe rc entage i n cr ea s e i n nu m ber of AA NR m e m be r s f or the y ear end i ng De c e m ber 31 p r i or to the Con v ent i on. c . Has the m o s t m e m be r s i n attendan c e at the Con v ent i on ( e xc l ud i ng m e m be r s of the ho s t c l ub ) . d. Has the g r eate s t nu m ber gene r ated by m u l t i p l y i ng the nu m ber of m e m be r s i n attendan c e at the Con v ent i on t i m es the nu m ber of m il es f r om the gate of the m e m be rs ’ ho m e c l ub to the gate of the ho s t c l ub. 2. Al l a w a r ds i n v o lvi ng m e m be rs h i p c ounts s ha l l be ba s ed on an o ff i c i al m e m be rs h i p c ount c o m pa r ed to the o ff i c i al m e m be rs h i p c ount f or the s a m e date of the p r e vi ous y ea r . W hen c a l c u l at i ng the pe rc entage i n cr ea s e, the beg i nn i ng c ount m u s t be at l ea s t the m i n i m um r equ i r ed by AA NR f or the r e s o r t or c l ub.

C. President’s Meritorious Service Award(s) :

The President may award up to three (3) meritorious service awards per year to AANR - SW members in good standing. Both the additional Qualifications required of the recipients and the form of the tangible award shall be at the President’s discretion, provided, however, that any tangible awards shall not exceed budget allowances for Awards. Such awards, if any shall be announced by the Pr esident during the General Assembly meeting.

A r t icle X – Pr o ce du r e M a nu al A pp e nd ix

A. A n append i x to the P r o c edu r e Manual s ha l l be m a i nta i ned that s ets f o r th do c u m ents u s ed i n the ope r at i on of AA NR - S W . T he s e do c u m ents m ay be updated or c o rr e c ted by the Re c o r d i ng S e cr eta r y i n the c a s e of s i m p l e ed i t i ng and m ay be a m ended by the B oa r d of D i r e c to r s or the G ene r al A ss e m b l y i n the c a s e of c ont r a c ts or do c u m ents that c a rr y c ont r a c tual ob li gat i on s , ag r ee m ent s , or c ont i ngen c i e s .

B . T he A ppend i x s ha l l i n c l ude:

1. Mot i on

2. No m i nat i ons

3. Honorary Award Nomination

4 . Y outh Reg i s t r at i on/ O ff i c er P e r m i ss i on

5 . Con v ent i on Cont r a c t

6 . F a c ili t i es Q ue s t i onna i r e and Con v ent i on Bi d F o r m

7 . F a c ili t i es Q ue s t i onna i r e f or Bi d on the M i d w i nter B oa r d Meet i ng

8 . O ath of O ff i c e

12

9 . P hoto Re l ea s e

10 . Re s o r t or C l ub De l egate Ce r t i f i c at i on

13

A ME RIC A N A SS O CI A TI O N F O R NUDE R E CR E A TI O N S O UTH W ES T E RN R E G I O N MOTION FORM

 Out - B o a r d M ee t i n g

 G e n e r al A sse mb ly

 I n - B o a r d M ee t i n g

 M i d w i nt er B o a r d M ee t i n g

M ot i o n # A m e ndm e n t #

Da t e: , 20 T i m e: . m .

M ot i on : I m o v e to:

P u r po se:

F iscal I mp ac t : $

L e g isla t i o n C om m i tt ee C omm e nt s :

M o v a nt : S ec ond : P r i nt Na m e or Co m m i ttee P r i nt Na m e

Si g na t u r e Si gnatu r e

Dis po si t i on : P a ss ed F a il ed O the r

A m er i ca n A ss o c i a t io n f o r N ud e R ecrea t io n S ou t h w es t er n R e gio n NOMINATIONS FORM

No m i n ee:

Off i ce:

P r es i dent

V i ce P r es i dent

S ec r e t a r y / T r easu r er

R eco r d i ng S ec r e t a r y

D ir ec t or

No mi n a t e d b y : Sec ond e d b y :

D a t e : , 20

AANR - SW Honorary Award Nomination Form

Check Appropriate Block: ( ) AANR - SW Man of the Year ( ) AANR - SW Woman of the Year ( ) AANR - SW Family of the Year

Name(s) of Nominee(s):

Nominee's contributions to nudism and AANR - SW (reason for nomination):

Nominated by: If submitted by a club, provide club name Signed (AANR - SW Member or Club Representative)

Date

KIDS R E G I S T R A T I O N FO R AA NR - S W C O N VE N T I O N

Ho s t C l ub: Date: Na m e: A ge: C l ub:

P a r ents (G ua r d i an) na m e: A dd r e ss : C i t y : S tate: Z i p Code: Ho m e P hone: Ce l l P hone: E - Ma il : F a x : In f o r m at i on about y our c h il d: A . Can y our c h il d s w i m ? B . All e r g i e s ? If s o, w hat

C. Med i c at i on s ? If s o, w hat?

P A R E N T A L PE R M I SS I O N A ND A C T I V I T I ES / P H O T OG R A P HY R E L E A S E

I he r eby g iv e pe r m i ss i on f or the m i no r(s ) na m ed abo v e, w ho i s ( a r e) m y c h il d (r en) or m y l egal w a r d (s) , to attend and pa r t i c i pate i n the a c t ivi t i es of AA NR - S W and the Ho s t C l ub du r i ng the AA NR - S W Con v ent i on, on the f o ll o w i ng date s : . I unde rs tand that s o m e or a l l of the a c t ivi t i es m ay r equ i r e that m y c h il d (r en ) / w a r d (s ) be nude. I unde rs tand that o r gan i z ed a c t ivi t i es w il l be c ondu c ted under the s upe r vi s i on of the AA NR - S W Y outh Cha i r pe rs on or under the s upe r vi s i on of other adu l ts app r o v ed by AA NR - S W . I a l s o unde rs tand that i n the c ou rs e of the s e a c t ivi t i e s , photog r aphs of m y c h il d (r en ) / w a r d (s ) m ay be ta k en by an o ff i c i al AA NR - S W photog r apher or by othe r s app r o v ed by AA NR - S W and/or the Ho s t C l ub , and that s u c h photog r aphs of m y c h il d (r en) or w a r d (s ) m ay be u s ed i n pub li c at i ons of AA NR - S W or i n other r e l ated nud i s t/natu r i s t pub li c at i on s . I ag r ee to a ll ow the t r ue and f u l l na m e of m y c h il d (r en ) / w a r d (s ) to be u s ed i n s u c h pub li c at i on s . In the e v ent of a cc i dent or ill ne s s i n v o lvi ng m y c h il d (r en ) / w a r d (s) , I autho r i z e AA NR - S W ’ s adu l t s upe r vi s o r s to s eek app r op r i ate e m e r gen c y m ed i c al attent i on f or m y c h il d (r en ) / w a r d (s ) and I g iv e pe r m i ss i on to the m ed i c al pe rs onnel and f a c ili t i es they s e l e c t to ad m i n i s ter s u c h t r eat m ent they deem app r op r i ate f or the w e l l be i ng of m y c h il d (r en ) / w a r d (s) . In the e v ent of l o s s or da m age s u s ta i ned by m e or any f a m il y m e m ber as a r e s u l t of the pa r t i c i pat i on of m y c h il d (r en ) / w a r d (s ) i n AA NR - S W y outh a c t ivi t i e s , I ag r ee to and he r eby ho l d AA NR - S W , and i ts O ff i c e rs , D i r e c to rs , and Me m be rs , and the Ho s t C l ub and i ts O ff i c e rs , D i r e c to rs , and Me m be r s ha r m l e s s f or any da m ages a r i s i ng out of any s u c h l o ss .

Hea l th In s u r an c e Co m pan y : P o li c y Nu m be r : Gr oup Nu m be r : In s u r ed: T e l ephone:

Na m e of P a r ent/ G ua r d i an ( Pl ea s e P r i nt ) :

P a r ent/ G ua r d i an Si gnatu r e:

W i tne s s ( Mu s t be AA NR - S W Me m be r) :

PE R M I SS I O N FO R Y O U T H T O RUN FO R OFF ICE

I he r eby autho r i z e the m i nor na m ed be l ow to r un f or AA NR - S W y outh o ff i c e . S a i d m i nor unde rs tands the r e s pon s i b ili t i es and dut i es of ea c h y outh o ff i c e.

Na m e of M i no r : A ge:

P a r ent / G ua r d i an Si gnatu r e:

AA NR - S W C O N VE NT IO N C O NTR A CT

T h i s con tr act i s be t w een AANR - S W , a T e x as N onp r o f i t C o r po r a t i on, and , r e f e rr ed t o he r e i n as H os t , f or t he AANR - S W C on v en t i on f or 20 .

T he pu r pose of t he AANR - S W C on v en t i on i s t o p r o m o t e f e ll o w sh i p a m ong t he m e m be r s of AANR - S W , t o ob t a i n f a v o r ab l e pub li c i t y f or t he nud i st li f es t y l e and nude r ec r ea t i on , t o p r o v i de en j o y m ent f or AANR - S W m e m be r s by en g a g i ng i n such act i v i t i es as educational, recreational and sporting events , and t o conduct AANR - S W bus i ness .

1. T ER M . T h i s con tr act i s f or t he C on v en t i on t o be he l d at H ost be g i nn i ng at o ’ c l ock m on ( da y ) , t he day of , 20 , and con t i nu i ng w i t hout i n t e rr up t i on un t i l o ’ c l ock m on ( da y ) , t he day of , 20 .

2. G R O UND S F EES .

H ost m ay cha r g e each pe r son a tt end i ng t he C on v en t i on a da il y g r ounds f ee, p r o v i ded such f ee does not d i ff er subs t an t i a ll y f r om g r ounds f ees cha r g ed v i s i t o r s at o t her t i m es t h r ou g hout t he y ea r . Fees cha r g ed by H ost f or acco mm oda t i ons, m ea l s, spec i al f ac ili t i es , and e v en t s, such as ch il d r en ’ s ca r n i v al r i des, sha l l not be cons i de r ed g r ounds f ees.

3. C O NVEN T IO N A D MI N I S T R A T IO N F EE .

AANR - SW will pay Host an administration fee of Five Hundred Dollars ($500.00) for a involving 2 full days, a fee of Seven Hundred Fifty Dollars ($750.00) for a convention of 3 - 4 full days, and an administration fee of One Thousand Dollars ($1,000.00) for a convention of 5 - 7 full days.

4. R A T E S F O R F A C I L I T I E S A N D A CC OMMO D A T IO NS .

R a t es cha r g ed by H ost f or ca m p i n g , u t ili t i es, s l eep i ng acco mm oda t i ons, and f ood se r v i ce sha l l not d i ff er subs t an t i a ll y f r om r a t es cha r g ed t o v i s i t o r s at o t her t i m es t h r ou g hout t he y ea r .

5. A D MI TT A NCE . T he f o ll o w i ng pe r sons sha l l be ad m i tt ed t o t he C on v en t i on upon pa y m ent of app r op r i a t e f ees:

P e r sons i n t e r es t ed i n nud i st ac t i v i t i es and w ho a r e w illi ng t o ab i de by t he r u l es of AANR / AANR - S W and H os t .

6. F A C I L I T I ES , E Q U I P M EN T , A N D S T A FF. D u r i ng t he C on v en t i on and at such o t her t i m es as spec i f i ed be l o w , H ost a g r ees t o p r o v i de t he f o ll o w i n g :

a. A c l ea r l y m a r k ed f i r st a i d s t a t i on. b. A de q ua t e space f or conduc t i ng m ee t i n g s ou t s i de w hen w ea t her pe rm i t s, or i ndoo r s or under co v er du r i ng ad v e r se w ea t her cond i t i ons. c. Gr ounded and w ea t he r p r oof e l ec tr i cal se r v i ce w i t h ade q ua t e l oad capac i t y f or at l east 20

RV s and 10 t ent s i t es. d. A pub li c add r ess s y s t em w i t h at l east t w o m i c r ophones f or use du r i ng t he G ene r al A sse m b l y . e. To each paid C on v en ti on Registrant, a packet containing, as a minimum: 1. A copy of H ost's Rules/Policies routinely provided to visitors, if any; this information should include how to contact local emergency response providers and the local (street) address of the Host in case it is needed to summon emergency help. 2. A site map or other infor mational material showing location of important items such as First Aid Station/Kit, Office, trash receptacles, laundry and restroom facilities, meeting venues, venues, , playground, storm shelter, walking trails, etc. 3. A Schedule of Ac tivities for the Convention period, including meeting times and venues, sporting events, special activities, dances, etc. 4. I nformation about local attractions, including where to get groceries, supplies, liquor, etc. (Note: Host is encouraged t o include additional items in this packet. Such items might include Club brochure, AANR brochures, coupons and/or give - aways from local businesses, tickets for prize drawings and a Convention Survey.) f . A t l east f our ( 4) w o r k i ng t o il e t s of e i t her f l ush or app r o v ed che m i cal t y pe. g . P o t ab l e d r i n k i ng w a t er v i a app r o v ed h y d r an t s at or near a l l li v i ng a r eas w i t h ade q ua t e w a t er p r essu r e t o ensu r e f u l l ope r a t i on at a l l t i m es. h. P e r sonnel w ho sha l l da il y s w eep, w ash, and d i s i n f ect a l l r es tr oo m s, t o il e t s, sho w e r s, d r ess i ng a r eas , f ood p r epa r a t i on a r eas, and f ood se r v i ce a r eas . i. P e r sonnel w ho sha l l e m p t y a l l g a r ba g e and r e f use con t a i ne r s da il y . j. A f ac ili t y f or r ec r ea t i onal s w i mm i ng w i t h c i r cu l a t ed, f il t e r ed w a t e r , or w i t h c l ean na t u r a l - f l o w i ng w a t e r , or i n c l ean, t es t ed, and app r o v ed s t il l w a t e r . k. P e r sonnel w ho sha l l da il y c l ean and m a i n t a i n i n a sa f e cond i t i on a l l f ac ili t i es used f or r ec r ea t i onal s w i mm i n g , i nc l ud i ng a l l bo r der a r eas, w a l k w a y s, access a r eas, and b eaches. l. P e r sonnel to supe r v i se and conduct C on v en t i on r e g i s tr a t i on, YAANR - S W ac t i v i t i es, schedu l ed g a m es, con t es t s, and r ec r ea t i onal ac t i v i t i es. m. R e f r esh m en t s f or t hose i n a tt endanc e at a meet and greet the evening before the first full day of the Convention and for those in attendance at t he G ene r al A sse m b l y and a l l o t her ca ll ed m ee t i n g s. . 7. F A C I L I T I E S A CCESS . A ny r u l es li m i t i ng t he use of H os t ’ s f ac ili t i es by any pe r sons or a g e g r oup m ust be s t a t ed i n an addendum t o t h i s C on tr ac t . I f no li m i t a t i on i s so s t a t ed, no li m i t a t i ons app l y .

8. S A F E T Y G U A R A N T EE . H ost g ua r an t ees t hat a l l e q u i p m en t , bu il d i n g s, f ac ili t i es, u t ili t i es, f ood se r v i ces, hous i n g , and ca m p i ng acco mm oda t i ons a r e su ff i c i ent i n cons tr uc t i on, m a i n t enance, and ope r a t i on t o p r o t ect t he sa f e t y , hea l t h, and w e ll - be i ng of a l l C on v en t i on a tt endees.

9. L I A B I L I T Y I NSUR A NCE . H ost r ep r esen t s t hat H ost has li ab ili t y i nsu r ance co v e r a g e i n at l east t he f o ll o w i ng co v e r a g e a m oun t s: 100 , 000 / 300 , 000 / 50 , 000 , and t hat such co v e r a g e w il l be i n e ff ect f or t he du r a t i on of t he C on v en t i on. H ost w il l pay a l l cos t s i ncu rr ed i n connec t i on w i t h t he pu r chase of such i nsu r ance. H ost sha l l p r o v i de a copy of t he dec l a r a t i ons pa g e of such i nsu r ance po li cy t o t he C on v en t i on and Fac ili t i es C ha i r pe r son upon e x ecu t i on of t h i s con tr ac t .

10. NE W S M ED I A . N o r es tr i c t i ons sha l l be m ade upon ne w s m ed i a un l ess such r es tr i c t i ons a r e a g r eed i n w r i t i ng and m ade pa r t of t h i s con tr ac t . Al l m ed i a supe r v i s i on sha l l be t he r espons i b ili t y of H ost and t he AANR - S W P ub li c R e l a t i ons C ha i r pe r son .

11. PH O T OG R A PHY . Both AANR - SW and Host may appoint an official photographer (this may be the same person). No one else shall take pictures at the Convention without written approval of both AANR - SW and Host.

12 . EVEN T S A N D A C T I V I T I ES . T he schedu li ng of a l l C on v en t i on e v en t s and ac t i v i t i es (m ee t i n g s, en t e rt a i n m en t , e x h i b i t s, spo rt s e v en t s , r ec r ea t i onal ac t i v i t i es, dances, g r oup e x cu r s i ons, and o t her ac t i v i t i es) sha l l be at the sole discretion of the Host, with the exception of meetings called by the leadership of AANR - SW.

13. RU L E S O F C O NDUC T . T he conduct of a l l pe r sons on H os t ’ s g r ounds du r i ng t he C on v en t i on sha l l be g o v e r ned by t he p r i nc i p l es and s t anda r ds of AAN R as s t a t ed i n t he AAN R r u li ng docu m en t s. I n t he e v ent a con f li ct e x i s t s be t w een t he r u l es and po li c i es of H ost and t he r u l es and po li c i es of AANR , AAN R r u l es and po li c i es sha l l p r e v a il .

14. C O NVEN T IO N C O N T R A C T PER F O R M A NCE . I n t he e v ent of an a ll e g ed f a il u r e t o co m p l y w i t h t he t e rm s of t h i s con tr act by e i t her AANR - S W or H os t , du l y au t ho r i z ed r ep r esen t a t i v es of bo t h pa rt i es sha l l m eet on H os t ’ s g r ounds as soon as p r ac t i cab l e t o cons i der t he a ll e g a t i on. AANR - S W sha l l be r ep r esen t ed by t he C on v en t i on and Fac ili t i es C ha i r pe r son , or i n h i s or her absence, by a pe r son appo i n t ed by t he P r es i den t . H ost sha l l be r ep r esen t ed by i t s du l y au t ho r i z ed r ep r esen t a t i v e. T he au t ho r i z ed r ep r esen t a t i v es sha l l a tt e m pt t o v e r i f y t he a ll e g a t i on. T he r ep r esen t a t i v es a r e e m po w e r ed, upon m u t ual a g r ee m en t , t o act i n one or m o r e of t he f o ll o w i ng w a y s: a. Di s m i ss t he a ll e g a t i on as be i ng w i t hout f ounda t i on. b. D ec l a r e t he a ll e g a t i on v a li d and t o a g r ee t o r ec t i f y t he f a il u r e at once. c. R e f er t he m a tt er t o t he AANR - S W B oa r d of Di r ec t o r s f or ac t i on. I f H ost i s f ound t o ha v e v i o l a t ed t he t e rm s of t h i s con tr ac t , e x cept f or cond i t i ons be y ond H os t ’ s con tr o l , t he AANR - S W B oa r d of Di r ec t o r s m ay o r der t he w i t hho l d i ng of a l l or so m e of t he C on v en t i on A d m i n i s tr a t i on Fee pa y ab l e t o H os t .

15. A RB I T R A T IO N . I n t he e v ent AANR - S W and H ost a r e unab l e t o r eso l v e a d i spu t e i n v o l v i ng pe r f o rm ance of t h i s C on tr ac t , such d i spu t e sha l l be sub m i tt ed t o a r b i tr a t i on. H ost sha l l des i g na t e an a r b i tr a t o r , w ho m ay not be a m e m ber o f , e m p l o y ee o f , or r e l a t i v e of H ost or of any of H os t ’ s m e m be r s. AANR - S W sha l l des i g na t e an a r b i tr a t or w ho m ay not be an o ff i ce r , e m p l o y ee , or co mm i tt ee m e m ber of AANR - S W , nor a r e l a t i v e of any o ff i ce r , e m p l o y ee, or co mm i tt ee m e m ber of AANR - S W . T he t w o a r b i tr a t o r s so des i g na t ed sha l l choose a t h i r d a r b i tr a t o r , p r o v i ded t hat a g r ee m ent on t he t h i r d a r b i tr a t or m ay not be w i t hhe l d f or t he pu r pose of p r e v en t i ng a r b i tr a t i on. T he m a tt er i n d i spu t e sha l l be sub m i tt ed t o t he B oa r d of A r b i tr a t o r s . T he a r b i tr a t o r s sha l l dec i de t he m a tt er by s i m p l e m a j o r i t y v o t e. T he dec i s i on of t he a r b i tr a t o r s sha l l be b i nd i n g . I n t he e v ent t he a r b i tr a t o r s f i nd t hat H ost has v i o l a t ed t he con tr ac t , t he a r b i tr a t o r s sha l l de t e rm i ne t he a m ount of t he C on v en t i on A d m i n i s tr a t i on Fee pa y ab l e t o H ost t hat i s t o be w i t hhe l d. 16. N o S m ok i ng i n C l ubhouse. T he H ost c l ub a g r ees t hat t he r e sha l l be no s m o k i ng, including use of e - cigarettes (“vaping”), i n t he H os t ’ s c l ubhouse or other meeting rooms at any time

du r i ng t he C on v en t i on.

EXCEP T IO N S O R A DDENDU M :

SEVER A NC E C L A USE . N o po rt i on of t h i s con tr act i s i n t ended t o v i o l a t e any f ede r a l , s t a t e, or l ocal l a w , nor any p r o v i s i on of any r u li ng docu m ent of AAN R or AANR - S W . I n t he e v ent any po rt i on of t h i s con tr act i s f ound t o v i o l a t e any f ede r a l , s t a t e, or l ocal l aw or t o v i o l a t e any p r o v i s i on of any r u li ng docu m ent of AAN R or AANR - S W , such l an g ua g e sha l l be s tr i c k en f r om t h i s con tr ac t , and t he r e m a i n i ng po rt i ons sha l l con t i nue i n f u l l f o r ce and e ff ec t .

EN T I R E A G REE M EN T . T h i s con tr act r ep r esen t s t he en t i r e a g r ee m ent be t w een t he pa rt i es. N o o t her a g r ee m en t s or con tr ac t s e x i st be t w een t he pa rt i es , and none a r e i m p li ed , e x cept as e x p r ess l y s t a t ed he r e i n.

This agreement is dated ______, 20______.

AANR - SW HOST______

By: ______By: ______Authorized Representative Authorized Representative

Name Printed :______Name Printed:______

Title: ______Title: ______

1

AANR - SW FACILITIES QUESTIONAIRE F O R C O N VE NT IO N B I D

R eso rt s i n t e r es t ed i n hos t i ng t he AANR - S W C on v en t i on sha l l sub m i t t h i s f o r m t o t he AANR - S W C on v en t i ons and Fac ili t i es C o mm i tt ee.

T he f o ll o w i ng r eso r t des i r es t o host t he 20 AANR - S W C on v en t i on:

AANR - S W R eso rt:

P h y s i cal Loca t i on :

M a ili ng A dd r ess :

Ci t y : S t a t e : Z i p :

A u t ho r i z ed R ep r esen t a t i v e :

P hone : Fa x :

E - M a il :

Host is willing to accept $______(not to exceed $2,500) as a Convention Administration Fee, as referenced in “AANR - SW convention Contract, 3. Convention Admin i stration Fee.”

S ec t i on 1: C on v en t i on Gr ounds Fees

A . AAN R M e m be r s : da il y w ee k l y B . N on - AAN R M e m be r s : da il y w ee k l y

T hese g r ounds f ees w il l be i n e ff ect f or t he du r a t i on of t he C on v en t i on as w e l l as f or da y ( s) be f o r e and da y ( s) f o ll o w i ng t he C on v en t i on .

S ec t i on 2: C on v en t i on T ent C a m p i ng and R V H oo k ups

A . T ent C a m p i ng ( no e l ec tr i c i t y ) # of s i t es $ f ee B . T ent C a m p i ng ( w / e l ec tr i c i t y ) # of s i t es $ f ee C . R V ( e l ec tr i c i t y on l y ) # of s i t es $ f ee D . R V ( f u l l hoo k up) # of s i t es $ f ee

S ec t i on 3: R en t al U n i t s or Ot her A cco mm oda t i ons

A . C ab i n or M o t el U n i t # of un i t s $ f ee B . R en t al T r a il er # of un i t s $ f ee C . P r i v a t e R oom # of un i t s $ f ee D . D o rm - T y pe R oom # of un i t s $ f ee E . N ea r by M o t e l s # of un i t s 2

S ec t i on 4: M ee t i ng Fac ili t i es

D esc r i be t he f ac ili t i es t hat w il l be a v a il ab l e at t he C on v en t i on f or t he f o ll o w i ng ac t i v i t i es:

G ene r al A sse m b l y :

E x ecu t i v e S ess i ons or S m a l l Gr oup M ee t i n g s :

R a i ny W ea t her A c t i v i t i es :

S t a g e or P r esen t a t i on A r ea :

S ec t i on 5: Food S e r v i ce Fac ili t i es

S nack R oom B r ea k f ast __ Lunch Di nner _ hou r s ____ sea t s Di n i ng R oom B r ea k f ast Lunch Di nner hou r s sea t s Ot her B r ea k f ast Lunch Di nner hou r s sea t s

V end i ng M ach i nes:

R ep r esen t a t i v e M enu It e m s and P r i ces:

B r ea k f as t :

Lunch:

Di nne r :

S ec t i on 6: R ec r ea t i onal Fac ili t i es

A . A q ua t i cs : S w i mm i ng poo l , s i z e: Di v i ng B oa r d Sli de

H ot t ub, capac i t y : La k e, s tr eam W ad i ng pool

3

B . V o ll e y ba l l C ou rt s ______# lig h t ed ______# un lig h t ed

C . Ot he r : ____ T enn i s Courts _____ Cl ubhouse _____Playground ___ _ Table ___ __ S hu ffl eboa r d _____ P ool t ab l es ____Game Room _____Horseshoes _____ P e t an q ue

S ec t i on 7: S an i t a t i on / S a f e t y Fac ili t i es

A . H ot sho w e r s # i ns i de # ou t s i de B . C o l d sho w e r s # i ns i de # ou t s i de C . R es tr oo m s at ca m ps i t es i n cen tr al a r ea D . P o rt ab l e t o il e t s at ca m ps i t es i n cen tr al a r ea E . Laund r y # w ashe r s # d r y e r s

F. D u m p s t a t i ons # a v a il ab l e G . S e w a g e S y s t em T y pe H . W a t er s y s t e m : M un i c i pal li ne W e ll / p r i v a t e s y s t em I . E m e r g ency r oo m : m il es a w ay A m bu l ance a v a il ab l e

S ec t i on 8: S pec i al Fea t u r es. D esc r i be any spec i al f ea t u r es of t he r eso r t and a r ea a ttr ac t i ons t hat m i g ht enhance a C on v en t i on he l d at t he r eso rt :

S ec t i on 9. T he r eso r t p r oposes t he f o ll o w i ng chan g e or chan g es t o t he C on v en t i on C on tr ac t :

4

AA NR - SW F A C I L I T I ES Q U ES T I O NN A I R E F OR B I D ON TH E M I DW I NT ER B O A R D M EE T I N G

R eso rt s i n t e r es t ed i n hos t i ng t he AANR - S W M i d w i n t er B oa r d M ee t i ng sha l l sub m i t t h i s f o r m t o t he AANR - S W C on v en t i ons and Fac ili t i es C o mm i tt ee.

T he f o ll o w i ng r eso r t des i r es t o host t he 20 AANR - S W M i d w i n t er B oa r d M ee t i n g .

AANR - S W R eso rt:

P h y s i cal Loca t i on :

M a ili ng A dd r ess :

Ci t y : S t a t e : Z i p :

A u t ho r i z ed R ep r esen t a t i v e :

P hone : Fa x :

E - M a il :

S ec t i on 1: Gr ound Fees

AAN R M e m be r s : da il y

N on - AAN R M e m be r s: da il y

T hese f ees w il l be i n e ff ect f or t he w ee k end of t he M i d w i n t er B oa r d M ee t i ng as w e l l as f or da y ( s) be f o r e and da y ( s) f o ll o w i n g .

S ec t i on 2: T ent C a m p i ng and R V H oo k ups

T ent ca m p i ng ( no e l ec tr i c i t y ) # of s i t es $ f ee T ent ca m p i ng ( w / e l ec tr i c i t y ) # of s i t es $ f ee R V ( e l ec tr i c i t y on l y ) # of s i t es $ f ee R V ( f u l l hook up) # of s i t es $ f ee

S ec t i on 3: R en t al U n i t s or Ot her A cco mm oda t i ons

C ab i n or m o t el un i t # of un i t s $ f ee R en t al tr a il er # of un i t s $ f ee P r i v a t e r oom # of un i t s $ f ee D o r m t y pe r oom # of un i t s $ f ee N ea r by m o t el # of un i t s

1

S ec t i on 4: M ee t i ng Fac ili t i es

D esc r i be t he f ac ili t i es t hat w il l be a v a il ab l e du r i ng t he w ee k end of t he M i d w i n t er B oa r d M ee t i n g .

B oa r d M ee t i n g :

E x ecu t i v e S ess i on or S m a l l Gr oup M ee t i n g s :

S ec t i on 5: Food S e r v i ce Fac ili t i es

S nack B ar B r ea k f ast Lunch Di nner hou r s sea t s

Di n i ng R oom B r ea k f ast Lunch Di nner hou r s sea t s Ot her B r ea k f ast Lunch Di nner hou r s sea t s

V end i ng M ach i nes:

S a m p l e of m enu i t e m s and p r i ces:

B r ea k f as t :

Lunch:

Di nne r :

2

S ec t i on 6: R ec r ea t i onal Fac ili t i es

A . A q ua t i cs: S w i mm i ng poo l , s i z e: Di v i ng B oa r d Sli de

H ot t ub , capac i t y : La k e, s tr eam W ad i ng pool

B . V o ll e y ba l l C ou rt s # li g h t ed # un li g h t ed

C Ot he r : T enn i s cou rt s Cl ubhouse Pl a y g r ound T ab l e t enn i s S hu ff l eboa r d P ool t ab l es G a m e r oom H o r seshoes P e t an q ue

Ot he r: ______

S ec t i on 7: S an i t a t i on / S a f e t y Fac ili t i es

A . H ot sho w e r s # i ns i de # ou t s i de B . C o l d sho w e r s # i ns i de # ou t s i de C . R es tr oo m s at ca m ps i t es i n cen tr al a r ea D . P o rt ab l e t o il e t s at ca m ps i t es i n cen tr al a r ea E . Laund r y # w ashe r s # d r y e r s

F. D u m p s t a t i ons # a v a il ab l e G . S e w a g e S y s t em T y pe H . W a t er s y s t e m : M un i c i pal li ne I . E m e r g ency r oo m : m il es a w ay

S ec t i on 8: S pec i al Fea t u r es. D esc r i be any spec i al f ea t u r es of t he r eso r t and a r ea a ttr ac t i ons t hat m i g ht enhance a M i d w i n t er B oa r d M ee t i ng he l d t he r eso rt :

3

O A T H OF O FF I C E

A t th e cl o se o f th e Gene r a l A ss e m b l y , ne w ly e l e c te d O ff ic e r s an d Di r e c to r s s ha ll b e g i v e n th e f o ll o w i n g oat h o f o ff ic e . I t m a y b e ad m i n is te r e d b y a pa st p r e si den t o f AA NR - S W o r anothe r d i g n i ta r y o f th e P r e si dent ’s c hoo si n g .

Do y ou , a s ne w ly e l e c te d AA NR - S W O ff ic e r s an d Di r e c to r s s w ea r o r a ff i r m tha t y o u w ill upho ld th e p r i n ci p l e s an d s tanda r d s o f AA NR an d AA NR - S W , an d tha t y o u w ill adhe r e t o th e r u li n g do c u m ent s o f tho se a ss o ci at i on s in th e c ondu ct o f AA NR - S W bu si ne ss?

I f s o , r e s pond , “ I do. ”

I he r eb y de cl a r e y o u du ly i n s ta ll e d f o r y ou r r e s pe c t i v e te r m s o f o ff ic e .

A M E R I C A N A SSO C I A T I ON F OR NUD E R E CR E A T I ON SO UTHW ES T E R N R EG I ON

P H O TO R E L E A S E

T he unde r s i g ned he r eby g r an t s pe rm i ss i on t o AANR - S W t o pub li sh t he i r pho t o or pho t os of t he i r ch il d r en on t he AAN R w ebs i t e, an AANR - S W w ebs i t e, i n an AAN R pub li ca t i on, or i n an AANR - S W pub li ca t i on .

P RINT N A M E S I G N A T URE

T he r e s o r t or c l ub s ub m i tt i ng a photog r aph f or pub li c at i on s hou l d r eta i n th i s f o r m . No photog r aph w il l be pub li s hed w i thout a r e l ea s e.

A M E R I C A N A SS OC I A T I ON F OR NUDE R E CR E A T I ON S OU T H W ES T E RN R E G I ON

R ESO RT O R CLUB D E L EG A TE C E RT I F I C A T IO N

R ESO RT O R C L UB N A M E: A DDR ESS: C I T Y : S T A T E: Z IP: P H O N E: F A X : E - M AIL:

N A ME O F D ELEGA T E: A DDR ESS: C I T Y : S T A T E: Z IP: H O ME P H O N E: C EL L P H O N E: E - M AIL:

T h is f o r m m u st b e c o m p l ete d an d si g ne d b y th e C e r t i f y i n g O ff ic e r o f th e AA NR R e s o r t o r Cl u b an d s ub m i tte d t o th e AA NR - S W R e c o r d i n g Se c r eta r y .

T h is C e r t i f ic at i o n s ha ll r e m a in in e ff e ct unt il s upe r c ede d b y a l ate r R e s o r t o r Cl u b D e l e g at e C e r t i f ic at i o n s ub m i tte d t o an d r e c e i v e d b y th e AA NR - S W R e c o r d i n g Se c r eta r y .

I he r eb y c e r t i f y tha t th e abo v e na m e d D e l e g at e w a s du ly e l e c te d o r appo i nte d t o s e r v e unt il f u r the r not ice a s th e D e l e g at e f o r ( na m e o f r e s o r t o r cl ub ) :

.

D A T E D : , 20 .

C E R T I F Y I NG O FF I C E R:

S i g natu r e N a m e P r i nte d