A M ER I C A N A SS O C I A TIO N FO R NUDE RECRE A TIO N S O U T H W ES T ERN RE GIO N PR O CEDURE M A NU A L R e v is e d June 22, 2018 1 Table of Contents Article I – Membership ................................ ................................ ................................ ............................... 1 A. Basic Membership ................................ ................................ ................................ ........................... 1 B. Li f e Me m be rs hip ................................ ................................ ................................ ............................. 1 C. Rights of Members ................................ ................................ ................................ .......................... 1 A r t icle II – Off ice r s ................................ ................................ ................................ ................................ ...... 1 A. President ................................ ................................ ................................ ................................ ......... 1 B. Vice President ................................ ................................ ................................ ................................ 2 C. Secretary/Treasurer ................................ ................................ ................................ ........................ 2 D. Recording Secretary ................................ ................................ ................................ ......................... 2 A r t icle III – B o a r d o f Di r ec to r s ................................ ................................ ................................ .................... 3 A r t icle IV – T r u s t ees ................................ ................................ ................................ ................................ .... 4 Article V – Travel Expenses ................................ ................................ ................................ ........................ 4 Ar ticle VI – Budget, Finance, and Expenditures ................................ ................................ ......................... 5 A. Budget ................................ ................................ ................................ ................................ ............. 5 B. Types of Expenditures ................................ ................................ ................................ ..................... 5 C. Authorization ................................ ................................ ................................ ................................ ... 6 D. Records ................................ ................................ ................................ ................................ ............ 6 E. Fiscal Year ................................ ................................ ................................ ................................ ........ 6 A r t icle V II – S t a nd i n g C omm i tt ees ................................ ................................ ................................ .............. 6 A. Internal Administration ................................ ................................ ................................ ................... 7 B. Finance ................................ ................................ ................................ ................................ ............ 7 C. Legislation ................................ ................................ ................................ ................................ ....... 8 D. Public Relations and Marketing ................................ ................................ ................................ ....... 8 E. Conventions and Facilities ................................ ................................ ................................ ............... 8 F. Resort and Club Management ................................ ................................ ................................ ......... 9 G. AANR - SW Youth ................................ ................................ ................................ ............................... 9 H. Governmental Affairs ................................ ................................ ................................ ..................... 9 I. Membership ................................ ................................ ................................ ................................ 10 J. Associates ................................ ................................ ................................ ................................ ...... 10 K. Credent ials ................................ ................................ ................................ ................................ .... 10 A r t icle V III – C on v e nt i o n S po r t i n g E v e nt s ................................ ................................ ................................ 11 A r t icle IX – H ono r s a n d A w a r d s ................................ ................................ ................................ ................ 11 A r t icle X – Pr o ce du r e M a nu al A pp e nd ix ................................ ................................ ................................ .. 12 ii T h e S outh w es t e r n S unb a th i n g A ss o cia t i o n ( S W S A ) , a T exas N onp r of it C o r po r a t i on , do es bu si n ess as th e A m e r ican A ss o cia t i o n fo r N ud e Rec r ea t i o n – S outh w es t e r n Re g i on , AA NR – S outh w es t , th e A m e r ican A ss o cia t i o n fo r N ud e Rec r ea t i o n – S outh w est Re g i on , a n d AA NR - S W . A ll r e f e r e n ces h e r ein t o AA NR - S W r e f er t o th e S outh w es t e r n S unb a th i n g A ss o cia t i on . Article I – Membershi p A. Basic Membership 1. Al l AA NR m e m be r s i n good s tand i ng w ho s e m e m be rs h i p c au s es them to be m e m be r s of the S outh w e s te r n Reg i on of AA NR, as de f i ned by the AA NR B y l a w s , s ha l l be B a s i c m e m be r s of AA NR - S W . B a s i c m e m be rs h i p m ay be he l d i nd ivi dua ll y w i thout be i ng he l d th r ough an AA NR c ha r te r ed l anded or non - l anded c l ub. 2. AA NR - S W m e m be rs h i p i s $13 per adu l t per y ea r . 3. Me m be rs h i p f ees pa i d to an AA NR c ha r te r ed l anded or non - l anded c l ub s ha l l be t r an s m i tted to AA NR as r equ i r ed by the AA NR P r o c edu r e Manua l . 4. Reg i onal m e m be rs h i p f ees f or the AA NR S tudent Me m be rs h i p ( a v a il ab l e to f u ll - t i m e s tudents ages 18 - 25) a r e w a iv ed. B. Li f e Me m be rs hip 1. Hono r a r y L i f e Me m be rs h i p . Hono r a r y L i f e Me m be rs h i p m ay be be s to w ed by the G ene r al A ss e m b l y upon a m e m ber f or m e r i to r i ous s e r vi c e. 2. P a i d L i f e Me m be rs h i p . a. Mu s t be a L i f e Me m ber of AA NR. b. Mu s t be a m e m ber i n good s tand i ng of AA NR - S W . c . S ha l l pay a one - t i m e c ha r ge equal to 12 t i m es the c u rr ent annual AA NR - S W m e m be rs h i p f ee. 3. AA NR - S W L i f e Me m be rs h i ps w il l be hono r ed on l y i n c on j un c t i on w i th AA NR m e m be rs h i p s . C . Rights of Members 1. A ny AA NR - S W m e m ber s ha l l be pe r m i tted to attend any B oa r d of D i r e c to r s m eet i ng or AA NR - S W c o mm i ttee or s ub c o mm i ttee m eet i ng, w i th v o i c e p r ivil ege r e s t i ng w i th the Cha i r pe rs on. 2. Al l AA NR - S W m e m be r s s ha l l ha v e a v o i c e i n AA NR - S W a ff a i r s th r ough d i r e c t v ote or th r ough the AA NR - S W du l y e l e c ted B oa r d of D i r e c to rs . A r t icle II – Off ice r s T he AA NR - S W O ff i c e rs ’ qua li f i c at i on s , m ethod of e l e c t i on, te r m of o ff i c e, et c ., s ha l l be as s tated i n the AA NR - S W B y l a w s . AA NR - S W O ff i c e r s s ha l l m a i nta i n the i r p r i n c i p l e p l a c e of r e s i den c e w i th i n the geog r aph i c al bounda r i es of the S outh w e s te r n Reg i on of AA NR. A. President . T he P r e s i dent s ha ll : 1. B e the AA NR - S W Ch i ef E x e c ut iv e O ff i c er and be r e s pon s i b l e f or a l l m atte r s c ondu c ted by i ts O ff i c e r s and e m p l o y ee s . 2. B e the Cha i r pe rs on of the AA NR - S W B oa r d of D i r e c to r s w i th no v ote e xc ept to b r eak a t i e or c o m p l ete a quo r u m , and be r e s pon s i b l e f or the e x e c ut i on of i n s t r u c t i ons and d i r e c t iv es i ss ued by a v ote of the m e m be rs h i p or B oa r d of D i r e c to rs . 1 3. A ppo i nt a c ha i r pe rs on f or ea c h AA NR - S W S tand i ng Co mm i ttee, and f or any s pe c i al c o mm i ttee s , subject to approval by the Board of Directors, and s e r v e as an ex off i c i o m e m ber of a l l c o mm i ttee s .