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Ringwood Town Council Ringwood Gateway, The Furlong, Ringwood, Hampshire BH24 1AT Tel: 01425 473883 www.ringwood.gov.uk POLICY & FINANCE Dear Member 14th January 2016 A meeting of the above Committee will be held at the Forest Suite, Ringwood Gateway on Wednesday 20th January 2016 at 7.00pm* or at the conclusion of the public participation session and your attendance is requested. S Nash Town Clerk PUBLIC PARTICIPATION: *If required, the meeting will be preceded by a public participation period of up to 10 minutes at 7.00pm. Members of the public are also entitled to speak, during the meeting, on agenda items. RECORDING (AUDIO AND/OR VIDEO) OF COUNCIL MEETINGS AND USE OF SOCIAL MEDIA During this meeting the public are allowed to record the Committee and officers from the front of the public seating area only, providing it does not disrupt the meeting. Any items in the Exempt Part of an agenda cannot be recorded and no recording device is to be left behind. If another member of the public objects to being recorded, the person(s) recording must stop doing so until that member of the public has finished speaking. The use of social media is permitted, but all members of the public are requested to switch their mobile devices to silent for the duration of the meeting. MOBILE PHONES Members and the public are reminded that the use of mobile phones (other than on silent) is prohibited at Town Council and Committee meetings. AGENDA 1. APOLOGIES FOR ABSENCE 2. DECLARATIONS OF INTEREST 3. MINUTES OF THE PREVIOUS MEETING To approve as a correct record the minutes of the meeting held on 9th December 2015 4. FINANCIAL REPORTS (Report A attached): a. To receive and authorise list of payments made on Imprest Account for December b. To receive and authorise list of Petty Cash payments for December c. To receive Statement of Town Council Balances d. To authorise Inter Account Transfers e. To note list of Petty Cash Food Purchase and Sales for ‘The Place’ f. To note the Finance Manager’s report and receive Summary Budget Reports for period Q3 Page 1 of 2 5. BUDGET 2016/17 To consider final budget and Precept 2016/17, including proposed fees and charges (Report B) 6. AUDIT To consider acceptance of new Smaller Authorities Audit Ltd or whether to opt out (See correspondence) (Report C) 7. QUEENS BIRTHDAY CELEBRATIONS 2016 To consider draft proposals from the Town Clerk for activities within the town (Report D) 8. GRANT PROCEDURE GUIDELINES To consider approving the revised Grant Procedure Guidelines (P/5279) (Report E) 9. EXCLUSION OF THE PRESS AND PUBLIC To consider exclusion of public and press for the following item: 10. THE PLACE To receive a verbal report from the Town Clerk regarding finalisation of the account for ‘The Place’ If you would like further information on any of the agenda items, please contact Steve Nash, Town Clerk on (01425) 484720 or email [email protected]. Committee Members Ex Officio Members Cllr Jeremy Heron (Chairman) Cllr Michael Thierry Cllr Steve Rippon-Swaine (Vice Chairman) Cllr Christine Ford Cllr Andrew Briers Cllr Philip Day Student Advisors Cllr Anne Murphy Sam Whittingham Cllr Chris Treleaven Jade Wardle Cllr Angela Wiseman Copied by e-mail to other members for information . Page 2 of 2 A RINGWOOD TOWN COUNCIL FINANCIAL REPORTS FOR POLICY & FINANCE COMMITTEE MEETING 20TH JANUARY 2016 RINGWOOD TOWN COUNCIL (a) POLICY AND FINANCE COMMITTEE 20TH JANUARY 2016 LIST OF PAYMENTS FROM IMPREST BANK ACCOUNT FOR THE PERIOD 1ST TO 31ST DECEMBER 2015 Date Chq Details Location Description Amount No £ Dec 2015-12-07 3000644 Robert Heron Christmas Events Supply, erect and remove Christmas Tree 650.00 2015-12-07 3000641 Hampshire County Council Gateway Stationery 7.09 2015-12-07 3000634 Romsey Show Gateway Advanced Romsey Show ticket sales 531.00 2015-12-07 3000640 Vortex Designs Ltd Gateway Sofia Navy Work Blouses 115.20 2015-12-07 3000635 New Forest District Council The Place Refuse sacks and labels 327.20 2015-12-07 3000642 Upton Oil Vehicles & Machinery Diesel 1,313.69 2015-12-07 3000639 Solent Fire Safety Services The Place Fire Risk Assessment 420.00 2015-12-07 3000646 Letters & Logos Ltd Christmas Events Sponsorship plaques 16.32 2015-12-07 3000645 RMS Waste Disposal Ltd Cemetery Empty Cesspit 127.00 2015-12-07 3000643 Multi-Sign Christmas Events Correx Boards and floor graphic stickers 530.40 2015-12-07 3000633 Portsdown The Place Furniture 8,999.62 2015-12-08 3000654 Jacqueline's Sandwich Bar & Confectionery Christmas Events Winnerf o Christmas Display Competition 2015 100.00 2015-12-08 3000656 Greenham Groundsmen Leather lined driving gloves 134.32 2015-12-08 3000657 SSE Contracting Carvers 1st 6 monthly invoice lighting 231.90 2015-12-15 3000678 Fernhill Wholesale Gateway Itemso t sell in VIC 49.07 2015-12-15 3000672 Peter Noble Vehicles & Machinery Puncture repair on wheelbarrow 17.64 2015-12-15 3000673 Peter Noble Vehicles & Machinery Strimmer wire 85.94 2015-12-15 3000669 Hampshire County Council Gateway Stationery and Cleaning 36.07 2015-12-15 3000668 New Forest District Council Gateway Election Expenses 7th May 2015 3,494.58 2015-12-15 3000679 ITEC Gateway Photocopies and monthly gold support 108.60 2015-12-15 3000680 Alexandra Groundsmen Mens Work Trousers 17.28 2015-12-15 3000674 CIPFA Gateway Membership for Rory Fitzgerald 155.00 2015-12-15 3000670 Ringwood Public Address Service Christmas Events Commentary trailer 288.00 2015-12-15 3000667 Salisbury Community Circus Christmas Events Circus 500.00 2015-12-15 3000658 Steve Nash Christmas Events Damage Waiver on hire of lorry 36.00 2015-12-15 3000671 AA Media Ltd Christmas Events A4 signs 529.20 2015-12-15 3000661 Policing Solutions Christmas Events Supply security 575.00 2015-12-15 3000685 Kim Allis Christmas Events Christmas lights for stage 29.99 2015-12-15 3000686 Kim Allis Christmas Events Soft drinks for Elves 10.00 2015-12-15 3000687 Kim Allis Christmas Events Itemso t decorate Stage 19.65 2015-12-15 3000676 TLC Online Gateway Compliment Slips 87.20 2015-12-15 3000677 TLC Online Gateway Printingf o Christmas Cards 109.60 2015-12-15 3000683 Page & Pulford Ltd Christmas Events Adn i Viewpoint 72.00 2015-12-15 3000684 Framptons Gateway Provide0 2 x bacon rolls and coffee for Business Partnership 75.00 2015-12-15 3000688 Forest Edge Electrical Services The Place Supply and install telephone point in office 66.00 2015-12-21 3000691 Hampshire County Council Gateway A5 white envelopes 7.46 2015-12-21 3000694 New Forest District Council Adshill Bus Shelter Misc. Agreements 10.00 2015-12-21 3000695 New Forest District Council Open Spaces Dog waste collection service 482.17 2015-12-21 3000692 Pete Alvis The Place Repair water leak in urinal 72.00 2015-12-21 3000696 Screwfix Christmas Events Cable reels 39.98 2015-12-01 SO TLC On-line Gateway Web Site Maintenance - December 2015 80.00 2015-12-01 DD New Forest D.C. Cemetery Rates December 2015 350.00 2015-12-08 DD British Gas Greenways Aug-Nov 2015 244.09 2015-12-09 DD UK Fuels All Areas Machinery & Vehicles - November 2015 42.12 2015-12-31 DD Utility Warehouse The Place November 2015 38.55 2015-12-31 DD Utility Warehouse Sports Pavilion November 2015 28.47 2015-12-31 DD Utility Warehouse Pavilion Sports Ground November 2015 14.64 2015-12-31 DD Utility Warehouse Cemetery November 2015 129.84 2015-12-10 BGC WSB Gateway Southampton Road - Agents Fees December 2015 130.00 2015-12-17 LloydsCC Amazon Christmas Events Labels for Santa's Grotto presents 3.49 2015-12-17 LloydsCC ThreditK U Christmas Events Hi Viz Safety jackets 49.41 2015-12-17 LloydsCC HSE Gateway H & S Safety Law Posters and Accident Book 50.70 2015-12-17 LloydsCC National Association Of Local Councils Gateway Annual Subscription to LCR 17.00 2015-12-17 LloydsCC Martins Newsagent Christmas Events Sweets for Santa's Grotto 17.10 2015-12-17 LloydsCC Sainsburys Christmas Events Refreshments 11.25 2015-12-15 BACS Hampshire C.C. Gateway Pension November 2015 5,293.48 2015-12-22 BACS Inland Revenue Gateway November 2015 3,462.05 2015-12-23 Telepay Staff Gateway December 2015 22,351.92 TOTAL 52,141.28 AUTHORISATIONS ------------------------------- ------------------------------- DATE 20th January 2016 20th January 2016 (b) POLICY AND FINANCE COMMITTEE 20TH JANUARY 2016 LIST OF PAYMENTS FROM PETTY CASH - RTC ACCOUNT FOR THE PERIOD 1ST TO 31ST DECEMBER 2015 Date Voucher Details Location Description Amount No £ Dec 2015-12-01 09/01 Paper Mountain Christmas Events Clip Boards 9.00 2015-12-02 09/02 Martins Christmas Events Sweets For Competition 2.70 2015-12-02 09/03 Ringwood Surplus Stores Christmas Events Cable Ties 1.00 2015-12-02 09/04 Ringwood Surplus Stores Christmas Events Cable Ties 6.00 2015-12-04 09/05 Ringwood Surplus Stores Christmas Events Chalk For Pitch Marking 1.00 2015-12-05 09/06 Waitrose Gateway Teabags 4.49 2015-12-07 09/07 Waitrose Gateway Milk & Coffeemate 3.14 2015-12-07 09/08 Ringwood Surplus Stores Christmas Events Rope 7.80 2015-12-07 09/09 HSS Christmas Events Hiref O Cable Cover 15.88 2015-12-09 09/10 Prezzo Gateway Deposit For VIC Volunteer Christmas Dinner 5.00 2015-12-10 09/11 Waitrose Gateway Milk 1.78 2015-12-10 09/12 Ringwood Surplus Stores Gateway Calendar 1.00 2015-12-10 09/13 Sainsburys Gateway Coffee Tea & Sugar 16.50 2015-12-05 09/14 Screwfix Christmas Events Air Horn 12.99 2015-12-14 09/15 Waitrose Gateway Dishwasher Tablets & Milk 10.89 2015-12-22 09/16 Waitrose Gateway Milk 0.98 2015-12-22 09/17 RG Duckworth Taxi Shelter & Noticeboard Cleaning 20.00 TOTAL 120.15 LIST OF PAYMENTS FROM PETTY CASH - THE PLACE
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