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REGULAR SESSION COUNCIL - May 25, 2021 Agenda

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REGULAR SESSION COUNCIL - May 25, 2021 Agenda TOWN OF GREATER NAPANEE REGULAR SESSION OF COUNCIL A G E N D A MAY 25, 2021 at 7:00 p.m. Virtual Meeting via Zoom Page 1. CALL TO ORDER This meeting is live streamed on the Town's YouTube Channel. To access, please copy the link below into your browser: https://www.youtube.com/channel/UCmNkxvT9f0mEpxBZrZiqS4A?view_as=subscriber. 2. ADOPTION OF AGENDA 2.1 Adopt Agenda 3. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 4. PRESENTATIONS 5. DEPUTATIONS 5.1 Nick Morin - Burn Ban Ticket Invoice Dispute 6. ADOPTION OF MINUTES 5 - 6 6.1 Special Session of Council - May 11th, 2021 7 - 13 6.2 Regular Session of Council - May 11th, 2021 7. CORRESPONDENCE 7.1. Correspondence for Information 14 7.1.1 Correspondence for Information items dated May 25th, 2021 Recommendation: That the Correspondence for Information items dated May 25th, 2021 be received. 7.2. Correspondence for Action 15 - 16 7.2.1 Mario Di Tommaso, O.O.M., Deputy Solicitor General, Community Safety - Annual Billing Statements, Quinte Detention Centre, and Payment in Lieu of Taxes System - April 26th, 2021 Recommendation: That Council receive for information the Annual Billing Statements, Quinte Detention Centre, and Payment in Lieu of Taxes System correspondence from Mario Di Tommaso dated April 26th, 2021 Page 1 of 99 REGULAR SESSION COUNCIL - May 25, 2021 Agenda Page 17 - 18 7.2.2 Phil Whitton, Superintendent, Bureau Commander, Municipal Policing Bureau - Town of Greater Napanee - Police Service Cost Credit - May 6th, 2021 Recommendation: That Council receive for information the Town of Greater Napanee - Police Service Cost Credit correspondence from Phil Whitton dated May 6th, 2021. 19 7.2.3 Municipal Delegations at 2021 AMO Conference - May 18th, 2021 Recommendation: That Council receive for information the Municipal Delegations at 2021 AMO Conference correspondence dated May 18th, 2021; And further that Council provide direction to staff on delegation they may require. 20 7.2.4 Dug Stevenson, Executive Director, Bay of Quinte Regional Marketing Board - Napanee Pride Month Proclamation Request - May 17th, 2021 Recommendation: That Council receive for information the Napanee Pride Month Proclamation Request correspondence from Dug Stevenson, Executive Director, Bay of Quinte Regional Marketing Board dated May 17th, 2021; And further that Council make a proclamation recognizing June as Pride Month and fly the pride flag at Town Hall. 21 - 27 7.2.5 G. Graeme G. Dempster - Request to Delete Development Agreement at 57 Sarah Street South – May 13, 2021 Recommendation: That Council receive for information the correspondence from Mr. Graeme Dempster dated May 13, 2021; And further that the Council of the Town of Greater Napanee authorizes that: (i) the Development Agreement registered as Instrument No. LA158280 on February 18, 1988 on property described as Plan 38A Part Lots 30 & 31, RP;29R4294 Part 1, now municipally known as 57 Sarah Street South, be deleted from the parcel register as it is no longer valid; and (ii) that the Mayor and Clerk be authorized to execute the required document(s). 8. UNFINISHED BUSINESS 9. COMMITTEE REPORTS 28 - 29 9.1 Aquatics Committee - April 12th, 2021 Recommendation: That Council receive and adopt the minutes of the Aquatics Committee dated March 22nd, 2021. Page 2 of 99 REGULAR SESSION COUNCIL - May 25, 2021 Agenda Page 10. STAFF REPORTS 30 - 52 10.1 CAO - Service Area Updates Staff Recommendation: That Council receive for information the CAO - Service Area Updates report dated May 25th, 2021. 53 - 57 10.2 CAO - OPP Detachment Boards - County CAO Recommendations Staff Recommendation: That Council receive the CAO – OPP Detachment Board County CAO Recommendations Report; And further that the Council give direction on the development of civilian governance structure(s) for the Lennox and Addington Detachment. 58 - 71 10.3 CAO - Quinte Detention Centre Policing Staff Recommendation: That the CAO - Quinte Detention Centre Report be received for information and that Council provide direction to staff on a delegation request to the Province. 72 - 74 10.4 Emergency Services - Fire Department Signage Staff Recommendation: That Council receive for information Emergency Services – Fire Department Signage Report; And Further That Council approve Emergency Services Plan for moving forward. 75 - 81 10.5 Infrastructure Services - Great Lakes St. Lawrence Cities Initiative Staff Recommendation: That Council receive for information the Infrastructure Services - Great Lakes St. Lawrence Cities Initiative Report And further that Council provide staff with direction regarding membership in The Great Lakes St. Lawrence Cities Initiative 82 - 83 10.6 Infrastructure Services (Facilities) – Decommissioned Rail Line Iron Reclamation Staff Recommendation: That Council receive for information the Infrastructure Services (Facilities) – Decommissioned Rail Line Iron Reclamation Report; And further that Council authorize a RFP for the removal of all rail related iron on the Town owned portions of the below map; And further that Council approve a Facilities reserve account for all funds received; And further that Council direct staff to present a power point presentation after the reclamation is complete to discuss potential uses, available budget, and next steps. 84 - 91 10.7 Financial Services - 2021 Q1 Financial Results Staff Recommendation: THAT Council receives for information the 2021 Q1 Budget vs Actuals report. 92 - 98 10.8 Financial Services - Asset Management Software Page 3 of 99 REGULAR SESSION COUNCIL - May 25, 2021 Agenda Page Staff Recommendation: THAT Council receives for information the Asset Management Software report; AND FURTHER THAT Council approves ERIS, Cityworks and Assetic as provided through the County of Lennox and Addington for the Town’s Asset Management strategy. 11. BY-LAWS 12. NEW BUSINESS 13. NOTICE OF MOTIONS 13.1 Notice of Motion - Dave Pinnell Jr. (Notice Given May 11th, 2021) That Council direct staff to research and bring a report back to Council at the next regular session regarding options for new signage displaying The Town of Greater Napanee’s Open Air Burn status at the five (5) 401 exits located at Centre Street (3) and Palace Road (2). 14. STATEMENTS BY MEMBERS 15. CLOSED SESSION 15.1 Adjourn to Closed Session pursuant to Section 239 of the Municipal Act in order to discuss a personnel matter about an identifiable individual and a matter of solicitor-client privilege. That Council resolve itself into closed session in order to discuss personnel and solicitor-client privilege matters. 15.2 Rise and Report from Closed Session That Council rise and report from closed session; and further that all recommendations made within closed session be hereby adopted, namely that: 16. CONFIRM PROCEEDINGS 99 16.1 A By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Greater Napanee 17. ADJOURNMENT 17.1 Adjourn meeting Page 4 of 99 TOWN OF GREATER NAPANEE SPECIAL SESSION OF COUNCIL Minutes of Meeting Held May 11, 2021 at 4:00 PM Electronic Meeting PRESENT: Mayor Marg Isbester in the Chair, Deputy Mayor Max Kaiser, Councillor Ward 1 John McCormack, Councillor Ward 2 Terry Richardson, Councillor Ward 3 Dave Pinnell, Jr., Councillor Ward 4 Bob Norrie, Councillor Ward 5 Ellen Johnson CALL TO ORDER Mayor Isbester called the electronic meeting to order at 4:00 p.m. and advised that the meeting is being live streamed on the Town’s YouTube Channel. ADOPTION OF AGENDA RESOLUTION #244/21: McCormack & Kaiser That the Agenda of the Special Session of Council dated May 11th, 2021 be adopted as presented. CARRIED. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest. ITEMS FOR DISCUSSION CLOSED SESSION RESOLUTION #245/21: Pinnell & Kaiser That Council resolve itself into closed session in order to consider advice pursuant to solicitor client privilege. CARRIED. RESOLUTION #246/21: Pinnell & Kaiser That Council rise and report from Closed Session at 5:06 p.m.; And further that all recommendations made within Closed Session be hereby adopted. CARRIED. Mayor Isbester reported that during Closed Session, Council received advise pursuant to solicitor client privilege. CONFIRM PROCEEDINGS RESOLUTION #247/21: Kaiser & Richardson That By-law No. 2021-0031 being a by-law to confirm the proceedings of Council at its Special Session held May 11th, 2021 be read a first and second time and finally passed and that the Mayor and the Clerk sign the same and affix thereto the seal of the Corporation. CARRIED. ADJOURNMENT RESOLUTION #248/: Kaiser & Norrie That the meeting does hereby adjourn at 5:07 p.m. CARRIED. Page 1 of 2 Special Session of Council - May 11th, 2021 Page 5 of 99 SPECIAL SESSION OF COUNCIL - May 11, 2021 Minutes Marg Isbester, Mayor Lyndsay Tee, Deputy Clerk Page 2 of 2 Special Session of Council - May 11th, 2021 Page 6 of 99 TOWN OF GREATER NAPANEE REGULAR SESSION OF COUNCIL Minutes of Meeting Held May 11, 2021 at 7:00 PM Electronic Meeting PRESENT: Mayor Marg Isbester in the Chair, Deputy Mayor Max Kaiser, Councillor Ward 1 John McCormack, Councillor Ward 2 Terry Richardson, Councillor Ward 3 Dave Pinnell, Jr., Councillor Ward 4 Bob Norrie, Councillor Ward 5 Ellen Johnson ABSENT: CALL TO ORDER Mayor Isbester called the electronic meeting to order at 7:13 p.m. and advised that the meeting is live streamed on the Town’s YouTube Channel. ADOPTION OF AGENDA RESOLUTION #249/21: Kaiser & Norrie That the Agenda of the Regular Session of Council dated May 11th, 2021 be adopted as presented. CARRIED. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest. PRESENTATIONS There were no presentations scheduled. DEPUTATIONS Sue Weir, Lennox & Addington Interval House - Youth Transitional Housing Project Funding Request Sue Weir, Lennox & Addington Interval House was in attendance and spoke to the Youth Transitional Housing Project Funding Request. RESOLUTION#250/21: Johnson & Kaiser That Council receive for information the deputation from Sue Weir regarding the Lennox & Addington Interval House - Youth Transitional Housing Project Funding Request.
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