City of Manassas, Virginia City Council Meeting
AGENDA
City Council Regular Meeting Council Chambers 9027 Center Street Manassas, VA 20110 Monday, January 27, 2020
Call to Order - 5:30 p.m.
Roll Call
Invocation and Pledge of Allegiance
Council Time
Mayor Time
Staff Reports
1. Consent Agenda
All matters listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and considered separately.
SUGGESTED MOTION: "I move that the Consent Agenda be approved and the readings of the ordinances be dispensed."
SUGGESTED MOTION #2: "I move that Items # and # be removed from the Consent Agenda and be added as Items # and #, respectively, and that the remaining Consent Agenda items be approved as it now appears and the readings of the ordinances be dispensed."
City Council 1 City Council Regular Meeting January 27, 2020 Page | 1 1.1 Minutes - January 8 Work Session and January 13 Regular Session Agenda Statement - Minutes - January 8 and January 13, 2020 1-08-2020 Minutes (Worksession) 1-13-2020 Minutes
1.2 Black History Month Proclamation Proclamation - Black History Month
1.3 Resolution #R-2020-21: Endorse Prince William County Grant Application for Mosby Street Transit Hub Improvements (Staff: Matthew D. Arcieri, AICP, Planning & Zoning Manager) Agenda Statement - Resolution #R-2020-21, Support Prince William County Commuter Choice Application Resolution #R-2020-21 Proposed Mosby Street Improvements
1.4 Resolution #R-2020-22: Resolution Appointing Ralph J. Smith as the City Representative to the Virginia Railway Express Operations Board and Pamela J. Sebesky as the Alternate Agenda Statement - #R-2020-22 VRE Appointments Resolution #R-2020-22 - VRE Appointments
1.5 Resolution Approving Lease of a Portion of the Property at 10580 Gateway Boulevard to Buchanan Manassas, LLC for Construction of a Parking Lot (Staff: Patrick Small, Economic Development Director) Agenda Statement - Parking Lease #R-2020-20 Gateway Parking Lot Lease Buchanan Manassas Parking Lease Buchanan Parking Lease Exhibit A
2. Ordinances and Resolutions
2.1 Resolution #R-2020-23: A Resolution Designating a List of Community Events to be Held in the City of Manassas for Calendar Year 2020 (Staff: Douglas W. Keen, Police Chief and Christopher Shields, Lieutenant) Agenda Statement - Resolution #R-2020-23 Resolution #R-2020-23
3. New Business
3.1 Social Services Annual Report (Staff: Michele Gehr, Social Services Director) DEPARTMENT OF SOCIAL SERVICES ANNUAL REPORT 2019 Presentation Social Services Annual Report 2019
City Council 2 City Council Regular Meeting January 27, 2020 Page | 2 3.2 Economic Development Annual Report (Staff: Patrick Small, Economic Development Director)
3.3 Public Works Department Annual Report (Staff: Scott Horan, Public Works Director) 2019 Public Works Annual Report (Final 1-22-20)
3.4 Property Code Enforcement Update (Staff: Matthew D. Arcieri, AICP, Planning & Zoning Manager) Agenda Statement - Property Code Enforcement Update
4. Awards, Acknowledgments and Presentations - 7:15 p.m.
4.1 Black History Month Proclamation Proclamation - Black History Month
5. Citizens' Time - 7:30 p.m.
The citizens' time portion of the agenda is set aside for those citizens who wish to address the Council for less than three minutes each. Citizens need not give prior notice to the City to speak during the citizens' time portion of the agenda. Citizens may address the Council for longer than three minutes if they ask the City Manager for a place on the agenda at least four working days before the meeting.
5.1 Judith Molinelli - 5 minutes
5.2 Gene Molinelli - 5 minutes
6. Public Hearings - 7:30 p.m.
6.1 Public Hearing: Manassas 2040 Comprehensive Plan (CPA #2018-2000) (Opening Remarks, Harry J. Clark, Planning Commission Chair) (Staff: Elizabeth S. Via-Gossman, AICP, Community Development Director & Matthew D. Arcieri, AICP, Planning & Zoning Manager)
Agenda Statement - Public Hearing 2040 Comprehensive Plan Staff Memorandum Attachment 1. Planning Commission Resolutions & Meeting Minutes Attachment 2. Additional Public Comments
City Council 3 City Council Regular Meeting January 27, 2020 Page | 3 Link to Draft 2040 Comprehensive Plan
6.2 Public Hearing: SUP #2020-01: Firestone Complete Auto Care 8805 Liberia Avenue (Staff: Matthew D. Arcieri, AICP, Planning & Zoning Manager) Staff Report Attachment 2. Conditions Dated January 21, 2020 Attachment 3. Generalized Development Plan (GDP) and Elevations Attachment 4. Planning Commission Resolution & Draft Meeting Minutes
7. Authorize a Closed Meeting
7.1 Authorize a Closed Meeting Agenda Statement - Authorize a Closed Session - January 27, 2020
8. Certify the Closed Meeting
8.1 Certify the Closed Meeting Agenda Statement - Certify a Closed Meeting
Adjournment
City Council 4 City Council Regular Meeting January 27, 2020 Page | 4 City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110
Meeting Date: January 27, 2020
Time Estimate: Consent Agenda
Agenda Title: City Council Minutes: January 8, 2020, work session and January 13, 2020, regular meeting.
Recommendation: Approve
Motion: If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed.
If removed from the Consent Agenda: I move that the Minutes of January 8 and January 13, 2020, be approved.
Date Last Considered N/A by City Council:
Summary and/or N/A Comments:
Board – Committee – or N/A Commission Reviewed:
Fiscal Impact: N/A
Staff Contact: Lee Ann Henderson, City Clerk [email protected] (703) 257-8280
5 CITY OF MANASSAS Page 1 JANUARY 8, 2020
A Worksession Meeting of the Council of the City of Manassas, Virginia was held in the Second Floor Conference Room, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice-Mayor Pamela J. Sebesky, Council Members Michelle Davis-Younger, Theresa Coates Ellis, Ian T. Lovejoy, Ralph J. Smith, Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, Deputy City Clerk Cheryl Santos, City Attorney Craig Brown, Community Development Director Liz Via-Gossman, Planning and Zoning Manager Matt Arcieri, Airport Director Juan Rivera, Police Chief Doug Keen, and ICMA Fellow John Novak.
Mayor Parrish called the meeting to order at 5:32 p.m.
1. WORKSESSION
1.1 Manassas 2040 Comprehensive Plan Update The Mayor acknowledged that several members from the Planning Commission were present: Chair Harry Clark, Vice Chair Ken Johnson, Bill Thompson, Elaine Trautwein, and Martha Wilson.
Planning Commission Chair Harry Clark stated that the 2040 Comprehensive Plan is the result of about over two years of work. He expressed his belief that the process used to develop it is the most transparent procedure to develop a Comprehensive Plan in the Commonwealth with numerous sessions providing the opportunity for a lot of input from citizens. He noted that the appendix lays out all of the changes that were made.
Community Development Director Liz Via-Gossman thanked the Planning Commission for attending the meeting and for their dedication. She stated that the City is at the point in the process where the Planning Commission and staff have completed their work and as pursuant to the state requirements, the Planning Commission is now presenting that work to the Council for review and adoption. Ms. Via-Gossman reminded Council that the required public hearing will be held on January 27. She stated that the public hearing should remain open until the February 10 meeting. Ms. Via-Gossman stated that the Council could approve the plan as is, revise/modify the plan, or remand it back to the Planning Commission for more work.
Planning and Zoning Manager Matt Arcieri introduced and presented the 2040 Comprehensive Plan. He stated that the draft plan has been revised and the new version has been placed at their seats. He also stated that the Comprehensive Plan is the document that is mandated by State Code to direct long-range planning, land-use, transportation, development of all property within the City, capital improvement decisions, and provide additional recommendations on a variety of topics. Mr. Arcieri stated that each chapter has the same format and contains background information, maps, goals, objectives, and strategy. He stated that this will guide the Planning Commission, City staff, and work plan as the plan is
6 CITY OF MANASSAS Page 2 JANUARY 8, 2020
implemented over the next several years. He stated that the plan is also used for short- and long-range goals.
Mr. Arcieri stated that currently the long-range plan requires the reader to refer to three or four documents such as adopted sector plans, parks and trails master plan, and the Comprehensive Plan. He stated that the new plan rolls all of those into one document that incorporates technical studies such as the state mandated plans for transportation and housing.
Mr. Arcieri discussed the process that included two rounds of community conversations, visioning committees, and pop-up events. He stated that in 2018, they began getting into topics during town hall meetings with City Council and maintained an interactive website throughout the process. He noted that over 1,300 individuals contributed comments throughout the community development process and then the Planning Commission’s process started in 2019 with the Committee and the Commission holding a Vision Summit in June and two public hearings.
Ms. Via-Gossman summarized the changes as follows:
Land Use Chapter – commercial development guidelines are now included.
Traditional and Suburban Neighborhoods – focus remains on preservation.
Downtown Character Area – replaces Old Town Sector Plan with the aim to create a vibrant mixed-use district by providing design principles for the downtown core; preserving residential-use and identifying opportunity areas.
Downtown Building Height – the proposed plan makes several new building height recommendations including one that new buildings would need to be a stepped back to increase the height. Address lighting and shadowing would be allowed and industrial zoning would be eliminated in the downtown.
Council Member Davis-Younger questioned why single-story structures could not be constructed. Ms. Via-Gossman explained that single story development does not fit within the district and the goal is to have higher density than is created with single story development.
Council Member Wolfe commented that the dynamic of downtown is because it is the center point of transportation. He stated that the more people who have ready, walkable transit the better it is from the societal perspective.
Mr. Arcieri provided updates on the Mathis Avenue Sector Plan, the Sudley Medical Character Area; Housing and Neighborhoods; Economic Development; Mobility, Environmental Sustainability and Health; Parks, Culture, and Recreation.
7 CITY OF MANASSAS Page 3 JANUARY 8, 2020
Council Member Smith expressed concerns with zones and sustainability stating that each core element has an impact on another core element. Mr. Smith stated that he is concerned with the issue of mobility for seniors. Council Member Smith questioned what percentage of City of Manassas residents have housing expenses that exceed 30% of their income. Mr. Arcieri stated that 57% of renters are paying more than 30%. Mayor Parrish questioned how that compares with the rest of the Commonwealth. Mr. Arcieri stated that the number of renters above 30% were at 48% in the commonwealth versus 57% in the city and for homeowners it is 28% in the commonwealth versus 29% in the city. Council Member Smith stated that policies with respect to landlords could be part of the discussion on housing affordability. Vice Mayor Sebesky thanked the staff and the others for all of their hard work in producing an inclusive document. Council Member Ellis also expressed her thanks to the Planning Commission and staff. Ms. Ellis stated it is a good idea to shrink Mathis Avenue down and to centralize that area. Ms. Ellis agreed that investing in leadership with our neighborhoods is a good move and combining economic development with workforce development is a good idea. Ms. Ellis stated she was glad to see that environmental and health were added into the plan since the city needs to start thinking about the next 20 years.
1.2 Manassas Regional Airport Federal Aviation Administration (FAA) Tower Update Mr. Pate provided an update on the plan to update the control tower at the airport. Mr. Pate introduced John Novak, ICMA Fellow, and stated he has provided support to help the Airport Director, Juan Rivera, with the getting Federal Aviation Administration (FAA) funds to get a replacement tower. Mr. Novak noted that the tower is over 60 years old and was brought from Colorado. Further, he noted there are major issues with the current tower. Council Member Wolfe stated that the redevelopment of the airport property and the expansion of the airport is an economic growth opportunity and the City needs to make sure that it gets what it needs from the federal government. Mayor Parrish agreed noting that a study performed a few years ago showed the airport’s economic impact was $223 million. Mr. Foster commended Mr. Novak for the work he has done on this project.
1.3 Citizen Request Regarding Bee Regulations Mr. Pate stated that a citizen brought up a concern last fall regarding bee keeping regulations and requested the City look at its current ordinance to see if it could be made more bee friendly and help the environment.
John Novak provided an update on this issue and the specifications of the current code. Mr. Novak stated that bees are pollinators and are in the decline with some species already becoming extinct. Mr. Novak stated that currently there is no state law in regards to bees in the State of Virginia but it is mentioned in a sub- section of the State Code under Agricultural Best Practices for Bees. He stated that Virginia is interested in helping the pollinators and in keeping bee keepers safe. Mr. Novak stated that Virginia is part of the Mid-Atlantic State’s Agreement. He noted
8 CITY OF MANASSAS Page 4 JANUARY 8, 2020
that in the City of Manassas Code there are three issues: distance, penalty, and responsibility.
Council Member Wolfe asked staff to come back with a model ordinance for Council consideration. Council Member Ellis thanked Mr. Novak for his research and mentioned that the Prince William Bee Association is located in the City of Manassas and suggested that the City reach out to them for their input. Council Member Ellis discussed how becoming a Bee City USA can help the City and provided staff with the guidelines to register the City of Manassas to become a Bee City USA. Council Member Wolfe suggested utilizing this local resource and stated that modification of the ordinance is needed.
Vice Mayor Sebesky brought up the issue of tethering of dogs and asked Chief Keen to provide an update on the issue along with the pros and cons of tethering. Council Member Wolfe mentioned that when he was younger that they had to tether their dog and commended Sgt. Mello on her response to the citizen complaint and stated that citizens may not realize how well served they are since the police department is very much of aware of the situation with 10 local dogs that are tethered and monitor how they are treated. Mayor Parrish asked Chief Keen to come back with an amended ordinance for reasonable tethering.
ADJOURNMENT
Mayor Parrish declared the meeting adjourned at 7:08 p.m.
Mayor City Clerk
Date Approved
9 CITY OF MANASSAS Page 1 January 13, 2020
A Regular Meeting of the Council of the City of Manassas, Virginia was held in Council Chambers, City Hall, on the above date with the following present on roll call: Mayor Harry J. Parrish II, Vice-Mayor Pamela J. Sebesky, Council Members Michelle Davis-Younger, Theresa Coates Ellis, Ian T. Lovejoy, Ralph J. Smith, and Mark D. Wolfe; City Manager W. Patrick Pate, Deputy City Manager Bryan Foster, City Clerk Lee Ann Henderson, City Attorney Craig Brown, Fire and Rescue Chief Robert Clemons, Police Chief Doug Keen, Communications Manager Patty Prince, Community Development Director Elizabeth Via-Gossman, and Economic Development Director Patrick Small.
The Manassas City Police Honor Guard presented the Colors.
Mayor Parrish called the meeting to order at 5:31 p.m., delivered the invocation, and led those present in the Pledge of Allegiance.
COMMUNITY AND STAFF PRESENTATIONS
Presentation of Election Certificate – John Snider, Chair of the Manassas City Electoral Board, presented Council Member Ralph Smith with the Election Certificate showing his election as a Council Member
Christmas Parade Awards – Mark Olsen, Chair of the Christmas Parade Committee, presented the following 2019 Christmas Parade Awards:
All Saints Catholic School Appleton Campbell Plumbing Heating and Air Conditioning Battlefield High School Marching Bobcats – American Disposal Bull Run Street Rods Center for the Arts City of Manassas Public Works Girl Scouts Service Unit 90-3 K-Force Dance Academy Lucky Dog Grooming Manassas Park High School Cheerleaders Manassas Park High School Marching Cougars – Battlefield Ford Truck Center Manassas Therapy Dogs Martin K. Alloy Boys and Girls Club – Stanley Martin McLean Bible Church – Prince William Campus Morais Vineyards and Winery Mud Bunny’s NOVA Jeepers Old Dominion Historical Fire Society Osbourn High School Skills USA/Center Stage – Burke & Herbert Salvandi Equestrian Skate N Fun Zone Sonus Brass Theater Spotlight Dance Company The Life Church Kids 10 CITY OF MANASSAS Page 2 January 13, 2020
Virginia Dance Center Walkers Carpet Care and Janitorial
Mr. Olsen announced that the theme for next year’s parade is “Right Down Santa Claus Lane” and proclaimed Joe Nelson as “Man of the Year”.
Proclamation – Human Trafficking Awareness Month – General Federation of Women’s Clubs (GFWC) of Manassas – Vice Mayor Sebesky presented the Proclamation declaring January, 2020, as Human Trafficking Awareness Month in the City of Manassas to representatives of the General Federation of Women’s Clubs of Manassas.
Manassas City Police Department Employee Recognition Ceremony – Douglas Keen, Chief of Police, recognized the following Police Department employees:
Promotions: Sergeant Clodfelter to Lieutenant PSCC Wright to Supervisor Officer Heinke to Sergeant
Employee of the Month: September - Sarah Maroney October - Alisa Dranko
Mayor Parrish performed the Oath of Office for the following new officers: Officer B. Dillard Officer J. Hlebinsky Officer K. Heiderman Officer T. Duck Officer S. Vaca Officer A. Pinto
COUNCIL TIME
Vice Mayor Sebesky: Wished everyone a happy New Year. She congratulated the officers that were promoted and recognized as well as welcomed the new officers. She thanked GFWC for bringing up the topic of human trafficking and urged people to contact the National Human Trafficking hotline to report a tip. She noted that it is a problem seen world-wide, in every country so bringing awareness is a good thing. She reported that Prince William County is closing Central Library from January 14 through June for repairs, adding that the city had nothing to do with this and it was a remodeling time frame the county chose. She stated that residents can go to the City’s webpage for updates and information or to sign up for alerts about the library. She stated that there are ways to continue to get information even though Central Library will be closed for awhile. She reported that many of the Council attended a ribbon cutting for the Northern Virginia Community College Manassas Campus Fab Lab and that there will be a community open 11 house this weekend at 10500 Battleview Parkway and no registration is required for the CITY OF MANASSAS Page 3 January 13, 2020 event. She noted that she had the pleasure of attending the installation of officers for the Greater Manassas Volunteer Rescue Squad, which saves taxpayers thousands of dollars. She expressed her appreciation for the dedicated volunteers and noted that Manassas High School has a junior EMT program. She closed with a quote from Henry Ford.
Council Member Wolfe: Had no comments.
Council Member Lovejoy: Had no comments.
Council Member Davis-Younger: – Stated that the Jennie Dean Memorial Fund now has $129,000 towards the goal of $175,000 and asked that everyone continue to give. She reminded everyone that the census is coming and that 10 minutes online will keep someone from coming to your house. She stated that this year’s Martin Luther King oratory contest theme is Let Freedom Ring and announced that she will be one of the judges. She reminded everyone that Tuesdays are open gym nights. She reported that you can change the language on the Manassas City.org website by scrolling down on the main page to the the right hand corner where you can select one of 40 languages. She reported a need for volunteers for the City’s Boards, Commissions and Committees and stated that the Appointments Committee wants to make sure everyone who wants to be involved is included.
Council Member Ellis: Noted that it is great to be back from the holiday break. She stated she entertained her grandsons over the break and there was a lot to see and do in Manassas. She stated they enjoyed ice skating, Crossroads Café, made pottery and played racquet ball. She reported that submissions for the Banner art project are due by January 17 and you can submit your work at www.Visitmanassas.org. She stated the Souper Bowl is coming to the city and that tickets are available for that event at www.visit manasas.org, as well. She reminded everyone that the Comprehensive Plan public hearing will be January 27 and encouraged everyone to come out.
Council Member Smith: Stated he attended the Virginia Municipal League Newly Elected conference. He notified Council that he will be sworn in as the City’s representative to the Virginia Railway Express board.
MAYOR TIME
Mayor Parrish stated that Corliss Udoma has been very generous in her contributions to the Jennie Dean Memorial. He stated he attended the NVCC Fab Lab ribbon cutting and noted that this is a fabulous opportunity for young people who are interested in STEM (Science, Technology, Engineering, and Math). He stated he attended the Greater Manassas Volunteer Rescue Squad installation of officers. He reminded everyone of the Comprehensive Plan public hearing scheduled for January 27. He stated that ice skating continues at the Harris Pavilion. He stated if someone is interested in keeping bees, they should contact the City Clerk, who can direct them to more information. 12 CITY OF MANASSAS Page 4 January 13, 2020
He congratulated Mr. Sanford Williams and Ms. Kristen Kiefer, who were elected as Chair and Vice Chair of the School Board.
STAFF REPORTS
City Manager, W. Patrick Pate encouraged members of the public to visit the website to sign up for alerts about different topics. He reiterated Council Member Ellis’ information about the Banner Art competition. He stated that the U.S. Census is looking for Manassas citizens to work as census takers for up to $24 per hour and noted that you can apply at 2020census.gov. He stated that live tree curbside recycling will take place throughout January on Mondays.
1. CONSENT AGENDA
Motion: Council Member Lovejoy moved to approve Consent Agenda Items 1.1 – 1.7 and that the reading of the ordinances be dispensed Second: Vice Mayor Sebesky Vote: Motion Carried Unanimously
1.1 Minutes of November 25, 2019, City Council Regular Meeting, December 2, 2019, Legislative Breakfast, and December 9, 2019, Regular Meeting 1.5 Proclamation – Human Trafficking Awareness Month – General Federation of Women’s Clubs (GFWC) of Manassas 1.6 Performance Bond and Erosion Control Bond Release: Aurora Flight Sciences, Parking Expansion Site Plan – SP#2018-2013
2. ORDINANCES, RESOLUTIONS, AND PUBLIC HEARINGS
2.1 Public Hearing in Consideration of a Lease of a Portion of the Property at 10580 Gateway Boulevard to Buchanan Manassas, LLC, for Construction of a Parking Lot
Motion: Council Member Wolfe moved to close the public hearing and schedule a Resolution for approval at the January 27 meeting Second: Council Member Smith Vote: Motion Carried Unanimously
3. NEW BUSINESS
3.1 Annual Report: Community Development Department
Community Development Director Elizabeth Via-Gossman gave a report on the activities of the Community Development Department for 2019.
4. OTHER BUSINESS 13 CITY OF MANASSAS Page 5 January 13, 2020
4.1 Ordinance #O-2020-11: An Ordinance to Amend and Reenact the Code of Ordinances, City of Manassas, Virginia (2002), as Amended, by Amending Section 110-10 (Penalty and Interest on Delinquent Taxes) of Article 1 of Chapter 10 (Taxation)
Mayor Parrish stated that the normal process would be to forward this item to the Finance Committee for consideration.
Motion: Council Member Wolfe moved to forward this item to the Finance Committee Second: Vice Mayor Sebesky Vote: Motion Carried Unanimously
5. CITIZENS' TIME - 7:30 P.M.
Chrissy Fauls, Prince William County resident, stated that ACTS (Action in the Community through Service) will be hosting an educational symposium on human trafficking. She stated they also have Movies that Matter on the fourth Thursday of the month at 3 Monkey’s Chophouse and presentations on the second and fourth Thursday of the month.
6. AUTHORIZE A CLOSED MEETING
6.1 Authorize a Closed Meeting
Motion: Council Member Wolfe moved that the Council convene in a closed meeting to discuss the following as permitted by Virginia Code Section convene in a closed meeting to discuss the following, as permitted by Virginia Code § 2.2-3711 (A) (1) Appointments to Boards, Committees and Commissions Second: Vice Mayor Sebesky Vote: Motion Carried Unanimously
7. CERTIFY CLOSED MEETING
7.1 Certify Closed Meeting
Motion: Council Member Wolfe moved that the Council certify in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion. Seconded: Vice Mayor Sebesky Vote: Motion Carried Unanimously
14 CITY OF MANASSAS Page 6 January 13, 2020
Motion: Council Member Davis-Younger moved the following appointment be made:
Arnold G. Simpson to the Upper Occoquan Service Authority as a City Representative to fill an unexpired term ending March 1, 2021.
Seconded: Council Member Smith Vote: Motion Carried Unanimously
ADJOURNMENT
Mayor Parrish declared the meeting adjourned at 7:34 p.m.
Mayor City Clerk
Date Approved
15 P R O C L A M A T I O N
WHEREAS, Black History Month, observed in February of each year, seeks to emphasize Black history and its cultural contributions to American life, and is designed to recognize and pay tribute to the many contributions of African Americans in the history, society, and culture of the United States of America; and
WHEREAS, Black History Month highlights progress on the Manassas Industrial School/ Jennie Dean Memorial Update that honors Miss Jennie Dean, who despite being born into slavery and without the benefit of a formal education, established the Manassas Industrial School for Colored Youth, which changed the lives of countless African Americans in Manassas and in the region; and
WHEREAS, Black History Month allows us to recognize organizations such as the Afro-American Historical and Genealogical Society (AAHGS), which for 40 years has continued its commitment to preserving African ancestral family history, genealogy, and cultural diversity through preservation projects; the Zeta Phi Beta Sorority, Inc., founded in 1920 at Howard University, which has continued its steady climb into the national spotlight as chapters and auxiliaries have given untold hours of voluntary service to assist youth in achieving the highest academic ideals; the National Association for the Advancement of Colored People, founded in 1909, which is the nation’s foremost, largest, and most widely recognized civil rights organization with more than a half-million members and supporters throughout the United States and worldwide who advocate for civil rights in their communities; and
WHEREAS, special recognition is given to African Americans who make an impact in our community: Linneall Naylor, a driven local genealogist who traces her rich family legacy to Samuel Naylor, her great-great-great grandfather who was enslaved at Liberia; Stuart Scott, avid Family History Consultant for the Church of Jesus Christ of latter-day Saints, who conducts an annual African American Family History workshop at the Manassas Museum by teaching research techniques to help families discover their ancestry; Zeta Phi Beta Youth Manassas Auxiliary Group, future leaders who seek to empower people from all walks of life and espouse the highest academic ideals that encourage its members to serve in groundbreaking roles in all fields; E.J. Scott, the Vice President of the Prince William Chapter of the NAACP, who has spearheaded African American Family history workshop projects that have impacted and inspired the African American Manassas Community to know and celebrate their African American heritage; and
WHEREAS, the Manassas Museum will celebrate Black History Month in February with a Liberia Front Porch Talk, an African American Genealogy Workshop, a Spotlight Talk on African American collection items, and an Evening for Educators on African American history; and
NOW, THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby proclaim the month of February 2020 as
Black History Month in the City of Manassas, and the City Council, City Agencies and Staff hereby acknowledge and celebrate the contributions to the City of Manassas, Commonwealth of Virginia and United States of America made by African Americans.
ATTEST:
Harry J. Parrish II, Mayor Lee Ann Henderson, City Clerk On behalf of the City Council of Manassas, Virginia 16 City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110
Meeting Date: January 27, 2020
Time Estimate: Consent
Agenda Title: Resolution #R-2020-21: Endorse Prince William County Grant Application for Mosby Street Transit Hub Improvements
Recommendation: Approve Resolution #R-2020-21 Motion: If approved as part of the Consent Agenda: I move that the Consent Agenda be approved.
If removed from the Consent Agenda: I move that the Architectural Review Board Annual Report be accepted as submitted. Date Last Considered N/A by City Council: Summary and/or Prince William County, in coordination with PRTC/OmniRide, is Comments: developing a project to construct approximately 650 feet of new sidewalk, widening sections of the roadway, and installing bus shelters and lighting on Mosby Street between Lee Avenue and West Courthouse Road to enhance operations at the OmniRide Mosby Street Transit Hub (see attached map). The County plans to submit an I-66 Commuter Choice funding application to construct this project and has requested the City Council approve a resolution in support of the County’s funding application. A small portion of the sidewalk and improvements are within the City. Board – Committee – or Land Use Committee – January 27, 2020 Commission Reviewed:
Fiscal Impact: N/A
Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning Manager [email protected] (703) 257-8232
17 MOTION: January 27, 2020 Regular Meeting SECOND: Res. No. R-2020-21
RE: RESOLUTION OF SUPPORT FOR PRINCE WILLIAM COUNTY’S MOSBY STREET TRANSIT HUB IMPROVEMENTS GRANT APPLICATION FOR THE I-66 COMMUTER CHOICE PROGRAM
WHEREAS, in 2017, The Northern Virginia Transportation Commission (NVTC), Virginia Department of Transportation (VDOT), and Commonwealth Transportation Board (CTB) signed a 40-year Memorandum of Agreement that authorizes NVTC to use a portion of toll revenues from I-66 inside the beltway to fund multimodal transportation projects; and
WHEREAS, toll revenue funds are distributed to jurisdictions and public transportation providers in the Virginia Planning District 8 through the I-66 Commuter Choice Program to fund multimodal projects selected by NVTC and approved by CTB; and
WHEREAS, selected projects are designed to benefit toll payers and ease travel through the I-66 corridor by moving more people, increasing choices and opportunities to connect from one of mode of travel to another, improving transit service, reducing roadway congestion and increasing travel options; and
WHEREAS, Prince William County, in coordination with the Potomac and Rappahannock Transportation Commission/OmniRide has selected the Mosby Street Transit Hub Improvements project to submit for I-66 Commuter Choice grant funding; and
WHEREAS, the project entails constructing approximately 650 feet of new sidewalk, widening sections of the roadway, and installing bus shelters and lighting on Mosby Street between Lee Avenue and West Courthouse Road to enhance operations at the OmniRide Mosby Street Transit Hub; and
WHEREAS, the Mosby Street Transit Hub is the primary transfer point and destination for PRTC operations in Manassas and connects commuters to service to Tysons Corner, the Pentagon, and Washington D.C.; and
WHEREAS, portions of the sidewalk and improvements fall within the City of Manassas and the proposed improvements directly benefit the residents of the City of Manassas.
18 NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the City of Manassas, Virginia hereby endorses and supports the Mosby Street Transit Hub Improvement project application submitted by Prince William County for the I-66 Commuter Choice Program.
______Harry J. Parrish II Mayor On behalf of the City Council of Manassas, Virginia ATTEST:
Lee Ann Henderson, City Clerk
Votes: Ayes: Nays: Absent from Vote: Absent from Meeting:
19 20 T
N PWC BOCS E
M
s® H
C
260' +/- A 320' */- s® T s® T - /
A D ST + BY OS R ' M
5 40' RAISED PEDESTRIAN E 7
S CROSSWALK L
U E
E O
H A
T V T
R E S
U PWC BOCS Y
O B
C S
T O
S M CITY OF E
W MANASSAS WES T COUR THOUS RD E 40'
CITY OF MANNASSAS & PWC BOCS
MOSBY STREET TRANSIT HUB IMPROVEMENTS JANUARY 21, 2020
SIDEWALK
STREET LIGHT RAISED PEDESTRIAN NORTH ADA RAM4P0' CROSSWALK s® 21 DEPARTMENT OF TRANSPORTATION BUS SHELTER City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110
Meeting Date: January 27, 2020
Time Estimate: Consent Agenda
Agenda Title: Resolution #R-2020-22: Resolution Appointing Ralph J. Smith as the City Representative to the Virginia Railway Express Operations Board and Pamela J. Sebesky as the Alternate
Recommendation: Approve
Motion: If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed.
If removed from the Consent Agenda: I move that the Minutes of January 8 and January 13, 2020, be approved.
Date Last Considered December 9, 2019 by City Council:
Summary and/or Council made these appointments in December, 2019; however, Virginia Comments: Railway Express has requested an official Resolution of City Council.
Board – Committee – or N/A Commission Reviewed:
Fiscal Impact: N/A
Staff Contact: Lee Ann Henderson, City Clerk [email protected] (703) 257-8280
22 MOTION: January 27, 2020 Regular Meeting SECOND: Res. No. R-2020-22
RE: RESOLUTION APPOINTING RALPH J. SMITH AS THE CITY REPRESENTATIVE TO THE VIRGINIA RAILWAY EXPRESS OPERATIONS BOARD, AND PAMELA J. SEBESKY AS THE ALTERNATE
WHEREAS, the Potomac and Rappahanock Transportation Committee agreement requires the City Council to appoint members to the Virginia Railway Express (VRE) Operations Board;
NOW, THEREFORE, BE IT RESOLVED by the Manassas City Council that Council Member Ralph J. Smith is hereby appointed as the City of Manassas Representative to the Virginia Railway Express Operations Board and Pamela J. Sebesky is appointed as the alternate.
Harry J. Parrish II Mayor On behalf of the City Council Of Manassas, Virginia ATTEST:
Lee Ann Henderson City Clerk
Votes: Ayes: Nays: Absent from Vote: Absent from Meeting:
23 City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110
Meeting Date: January 27, 2020
Time Estimate: 5 Minutes
Agenda Title: Buchanan Manassas LLC Lease for Parking
Recommendation: Adopt the Resolution approving the “Deed of Lease for Parking”.
Motion: If approved as part of the Consent Agenda: I move that the Consent Agenda be approved and the readings of the ordinances dispensed.
If removed from the Consent Agenda: I move that the City Council adopt the Resolution approving the Deed of Lease for Parking by and between Buchanan Manassas LLC and the City of Manassas
Date Last Considered January 13, 2020 public hearing. by City Council:
Summary and/or In 2015 Buchanan Partners was selected as the Master Developer for the Comments: Landing at Cannon Branch. One of the Agreements that have since been executed to facilitate the project is a Declaration of Easements, Covenants, Restrictions and Agreements. The Declaration provides for, among other things, shared parking within the commercial section of the project.
Buchanan Manassas is currently constructing a 20,000 square foot office/retail building in the development. That building has no independent (dedicated) parking and is entirely reliant on shared parking. At this early stage of the development it is not in the City’s best interest to subdivide and sell parcels exclusively for parking nor does Buchanan Manassas want to own such parcels. The attached Deed of Lease for Parking allows Buchanan Manassas to construct parking on a separate parcel which is still owned by the City of Manassas and grants them the beneficial use it. All expenses for construction and maintenance will be borne by Buchanan.
Board – Committee – or N/A Commission Reviewed: 24 Fiscal Impact: None
Staff Contact: Patrick J. Small, Economic Development Director [email protected] (703) 257-8881
25 MOTION: January 13, 2020 Regular Meeting SECOND: Res. No. R-2020-20
RE: RESOLUTION APPROVING A LEASE OF A PORTION OF THE PROPERTY AT 10580 GATEWAY BOULEVARD TO BUCHANAN MANASSAS, LLC FOR CONSTRUCTION OF A PARKING LOT
WHEREAS, the City of Manassas is the owner of a parcel of land identified as 10580 Gateway Boulevard, which will be developed and used as a part of The Landing at Cannon Branch mixed use development; and
WHEREAS, a commercial office building is currently under construction on a parcel adjacent to 10580 Gateway Boulevard, which building will require 70 off street parking spaces when it is completed; and
WHEREAS, Buchanan Manassas, LLC is willing to lease a portion of 10580 Gateway Boulevard from the City and to construct a parking lot that will provide the 70 parking spaces needed for the commercial building currently under construction; and
WHEREAS, the City and Buchanan Manassas, LLC have agreed to a lease for a term of up to five years under the terms and conditions set forth in the attached proposed Deed of Lease for Parking; and
WHEREAS, it appears that the proposed Deed of Lease for Parking is in the best interests of the City, and is consistent with the development plans for The Landing at Cannon Branch.
NOW, THEREFORE, BE IT RESOLVED by the Council for the City of Manassas, Virginia that the attached Deed of Lease for Parking with Buchanan Manassas, LLC is hereby approved, and the City Manager is authorized to execute the Deed of Lease for Parking on behalf of the City, in form approved by the City Attorney.
______Harry J. Parrish II Mayor On behalf of the City Council of Manassas, Virginia
ATTEST:
______Lee Ann Henderson City Clerk
Votes: Ayes: 26 Nays: Absent from Vote: Absent from Meeting: DEED OF LEASE FOR PARKING
THIS DEED OF LEASE FOR PARKING (the “Lease”) is made and entered into effective as of this 1st day of October, 2019 (the “Effective Date”) by and between BUCHANAN MANASSAS, LLC a Virginia limited liability company (“Tenant”) and the CITY OF MANASSAS, VIRGINIA, a Virginia municipal corporation (“Landlord”).
RECITALS:
WHEREAS, Tenant and the Economic Development Authority of the City of Manassas, Virginia (“Seller”) have previously entered into that certain Agreement of Purchase and Sale dated November 3, 2015, as amended by that certain First Amendment to Agreement of Purchase and Sale made effective as of December 31, 2015, and by that certain Second Amendment to Agreement of Purchase and Sale made effective as of October 4, 2016 (collectively, the “Purchase Agreement”), wherein Tenant, as Purchaser therein, agreed to buy from Seller, and Seller, as the Seller therein, agreed, upon conveyance thereto by Landlord, to sell to Tenant that certain parcel of land known as 10509 Gateway Boulevard, Manassas, Virginia (Tax Map Parcel 102-10-00-2A) and including a portion of that certain parcel of land known as 10500 Gateway Boulevard, Manassas, Virginia (Tax Map Parcel 102-10-00-1), and that is more fully identified in the Purchase Agreement as the Tract, and as is more fully described in the Agreement; and
WHEREAS, Landlord is the owner of that certain lot, being a portion of the Tract, consisting of approximately 3.96485 acres more or less located at 10580 Gateway Boulevard, Manassas, Virginia 20110 and known as Tax Map Parcel 102-10-00-1A (the “Parcel”); and
WHEREAS, the Tract is to be used for a mixed use development to include, but not limited to, office buildings, office buildings with limited ground floor retail space, luxury market-rate apartments and townhomes, retail and commercial uses, family entertainment, hospitality and other similar uses; and
WHEREAS, as part of the development of the Tract, the Parcel is to be used for shared parking among the various commercial and retail uses to be established on the parcels into which the Tract has been, or will in the future be, subdivided; and
WHEREAS, Tenant has requested that Landlord lease the Tenant that portion of the Parcel (the “Premises”) that is more fully shown and depicted as the “Parking Area” on Exhibit “A” which is attached hereto and incorporated herein by reference, in order to permit Tenant to commence the construction of certain parking improvements on the Premises prior to the sale of the Parcel under the Purchase Agreement, and to provide for the reimbursement of Tenant’s costs incurred in constructing such parking improvements, all as is set forth herein below.
NOW, THEREFORE, in consideration of the foregoing recitals which are incorporated herein by reference, the covenants contained in this Agreement, and other good and valuable consideration, the receipt, sufficiency and delivery of which are hereby acknowledged, the Parties hereto hereby agree as follows:
27 1 Buchanan/Manassas Lease with City for Parking 1. Premises. Tenant leases the Premises from Landlord for the Lease Term and upon the conditions and covenants set forth in this Lease. Tenant shall have the right to use other portions of the Parcel as needed from time to time during the construction of the parking improvements on the Premises.
2. Lease Term. The term of this Lease (the “Lease Term”) shall commence on the Effective Date and shall remain in full force and effect until the first to occur of (i) the date that the Premises is sold in accordance with the Purchase Agreement, or (ii) the date that is five (5) years from the Effective Date. Landlord and Tenant acknowledge that Tenant has already commenced construction of the parking improvements on the Premises. 3. Base Rent. From and after the Effective Date, Tenant shall pay rent in the annual amount of Ten Dollars ($10.00) (“Base Rent”), with the full amount of the Base Rent for the first Lease Year being due on or before December 1, 2019, and a payment of the full amount of Base Rent to be paid on October 1 of each year thereafter during the Lease Term. Any amounts required to be paid by Tenant under the terms of this Lease except for Base Rent, and any charges or expenses paid or incurred by Landlord on behalf of Tenant pursuant to the terms hereof, shall be termed “Additional Rent” hereunder and all Base Rent and Additional Rent shall be considered “Rent” under this Lease. All Rent shall be paid in legal tender of the United States, without setoff, deduction or demand, at the Landlord Notice Address, or to such other party or such other address as Landlord may designate in writing. 4. Additional Rent. Tenant shall be solely liable for obtaining all utilities required by Tenant for its use of the Premises, and Tenant shall pay before due for all such utilities. Such amounts so due shall be deemed to be Additional Rent. 5. Use of Premises. The parties acknowledge that the Premises is improved only to the extent of certain improvements being made, or having been made prior hereto, by Tenant to the Premises, which improvements are describe more further herein below. Tenant shall use and occupy the Premises solely for the purpose as set out below 5.1 Landlord has previously entered into that certain Declaration of Easements, Covenants, Restrictions and Agreements dated September 8, 2017 and as recorded as Instrument Number 201709120069372 among the land records of Prince William County, Virginia (the “REA”) regarding the development of the Tract. The REA provides, inter alia¸ for certain shared parking spaces to be constructed on the Tract for use by commercial and retail businesses, including parking spaces to be constructed on a portion of the Premises. Tenant has previously submitted to Landlord the plans for the construction of certain parking improvements on the Premises in accordance with the REA. Such plans (the “Parking Plans”) were approved by Landlord prior to the date hereof and are incorporated herein by reference as a part hereof. Tenant shall construct or cause its contractor to construct all the parking improvements (the “Parking Improvements”) as shown on Parking Plans and in accordance with the REA. 5.2 Tenant shall use and occupy the Premises solely for the purposes of constructing, maintaining, repairing, and using the Parking Improvements, subject to all covenants, conditions and restrictions of record. Such construction shall comply with all ordinances, rules, regulations, and statutes applicable thereto. Tenant shall not use or occupy the Premises for any unlawful purpose.
28 2 Buchanan/Manassas Lease With City for Parking 5.3 Tenant shall commence, or cause its contractor to commence, the construction of the Parking Improvements no later than the Effective Date and shall continue thereafter to diligently perform the construction of the Parking Improvements until completion in accordance with the Parking Plans. 5.4 Tenant shall pay before delinquency any business, rent or other taxes or fees that are now or hereafter levied, assessed or imposed upon Tenant’s use or occupancy of the Premises or the conduct of Tenant’s construction activities at the Premises. 5.5 Tenant shall not cause or permit any Hazardous Materials to be generated, used, released, stored or disposed of in or about the Premises, provided that Tenant may use and store reasonable quantities of materials as may be reasonably necessary for Tenant for the construction, maintenance, repair and operation of the Parking Improvements. At the expiration or earlier termination of this Lease, Tenant shall surrender the Premises to Landlord free of Hazardous Materials and in compliance with all Laws relating to the environment, industrial hygiene, or public health and safety. For purposes of this Section 3.3 “Hazardous Materials” means any substance that is then defined or listed in, or otherwise classified pursuant to, any Law as a “hazardous substance,” “hazardous material,” “hazardous waste,” “infectious waste,” “toxic substance,” “toxic pollutant” or any other formulation intended to define, list, or classify substances by reason of deleterious properties such as ignitability, corrosivity, reactivity, carcinogenicity, toxicity, reproductive toxicity, or Toxicity Characteristic Leaching Procedure (TCLP) toxicity, including but not limited to any other substance whose presence could be detrimental to the Premises or hazardous to health or the environment. Tenant shall indemnify and hold Landlord, its employees and agents harmless from and against any damage, injury, loss, liability, charge, demand or claim based on or arising out of the presence or removal of, or failure to remove, Hazardous Materials generated, used, released, stored or disposed of by Tenant in or about the Premises, whether before or after Effective Date. Tenant at its sole cost and expense shall be solely responsible for taking any and all measures which are required to comply with the ADA concerning the Premises that relate solely to the construction and use of the Parking Improvements. The terms of this provision shall survive the termination of this Lease. 5.6 Tenant shall comply with all present and future laws applicable to the construction of the Parking Improvements and the use, occupancy and condition of the Premises by Tenant (the “Laws”), all of which shall be complied with in a timely manner at Tenant’s sole expense. 5.7 Upon the expiration of the Lease Term, Tenant shall remove all equipment and all material and supplies used in the construction of the Parking Improvements that are not incorporated into the Parking Improvements. 6. Assignment and Subletting. Tenant shall not assign, transfer or otherwise encumber (collectively, “assign”) this Lease or all or any of Tenant’s rights hereunder or interest herein, or sublet or permit anyone to use or occupy (collectively, “sublet”) the Premises or any part thereof, without obtaining the prior written consent of Landlord, which shall be in Landlord’s sole discretion.
7. Costs of Parking Improvements. During the Term, Tenant shall be liable for all costs related to the construction of the Parking Improvements, subject to reimbursement as set 29 3 Buchanan/Manassas Lease With City for Parking forth herein. At such time as Landlord undertakes to sell the Premises, Tenant shall submit to Landlord the total costs then incurred by Tenant for the construction of the Parking Improvements (the “Construction Costs”). The Parties agree that the value of the Premises will be enhanced by an amount equal to the Construction Costs. Accordingly, upon the sale of the Premises by Landlord to Seller or to a person or entity other than Tenant, Landlord shall collect from such purchaser of the Premises, or, if the Premises is being sold by Seller, Landlord cause Seller to collect from such purchaser of the Premises, in addition to the Purchase Price and all other charges under the Purchase Agreement, an amount equal to the Construction Costs (the “Reimbursement Amount”). Landlord shall, or shall cause Seller, as may be applicable, to pay over the Reimbursement Amount to Tenant at the closing on the Premises. In addition to reimbursing Tenant for the Construction Costs, if Tenant has not completed the Parking Improvements by the time of the closing then Landlord shall cause such purchaser of the Premises, at the sole cost of such purchaser, to complete the Parking Improvements after the closing in accordance with the terms herein above. If the Premises are sold to Tenant, the Reimbursement Amount shall be credited against the purchase price paid by Tenant at closing thereof and Tenant shall complete the Parking Improvements at its costs This Section 7 shall survive the expiration or earlier termination of this Lease.
8. Common Parking Spaces. Upon completion of the Parking Improvements, the Parking Improvements shall be Common Parking Spaces under the REA. Notwithstanding the foregoing, however, the parties acknowledge and agree that the owner of that certain parcel known as Tax Map Parcel 102-1000-1C (“Lot C”) shall be allocated seventy (70) of the Common Parking Spaces (the “Lot C Parking Spaces”) to satisfy the parking requirements under the ordinances of the City of Manassas for the building currently being constructed on Lot C. Landlord agrees that it shall not permit any of the Lot C Parking Spaces to be allocated as parking spaces for the benefit of any other property. Landlord acknowledges that it has approved the building permit ______for the current construction of the building and improvements located on Lot C based on the allocation of the Lot C Parking Spaces for the benefit of Lot C. This provision shall survive the expiration or earlier termination of this Lease.
9. Insurance. Throughout the Lease Term, Tenant shall obtain and maintain (1) commercial general liability insurance (written on an occurrence basis) including contractual liability coverage insuring the obligations assumed by Tenant under this Lease, premises and operations coverage, broad form property damage coverage and independent contractors coverage, and containing an endorsement for personal injury, (2) business interruption insurance, (3) all risk property insurance, (4) comprehensive automobile liability insurance (covering automobiles owned by Tenant, if any), hired and non-owned autos, (5) worker’s compensation insurance, and (6) employer’s liability insurance. Such insurance shall be satisfactory to Landlord in coverage amount and form of policy and shall comply with Landlord’s requirements, a copy of which requirements Landlord has provided to Tenant prior to the execution hereof. Coverage of such insurance shall include Landlord and Landlord’s employees and elected officials.
10. Indemnification of Landlord. Tenant shall indemnify, defend and hold Landlord, its employees, agents, and contractors harmless from and against all costs and expenses whatsoever, (including attorneys’ fees) suffered by or claimed against them, directly or 30 4 Buchanan/Manassas Lease With City for Parking indirectly, based on or arising out of, in whole or in part, (a) use and occupancy of the Premises or the construction of the Parking Improvements conducted therein, (b) any act or omission of Tenant, or (c) any breach of Tenant’s obligations under this Lease, including failure to comply with Laws, except when such is caused solely by Landlord’s gross negligence or willful misconduct. 11. Condemnation. If any portion of the Premises shall be taken or condemned by any governmental or quasi-governmental authority for any public or quasi-public use or purpose or sold under threat of such a taking or condemnation (collectively, “condemned”), then this Lease shall terminate on the day prior to the date title thereto vests in such authority. All awards, damages and other compensation allocated to the land but excluding the Parking Improvements shall be paid over to Landlord, and all awards, damages and other compensation allocated to the Parking Improvements but excluding the land shall be paid over to Tenant. 12. Default.
12.1 If Tenant defaults in any material respect in the performance of its obligations under this Lease, Landlord shall have all rights and remedies at law and/or equity as a result of such material default.
12.2 Notice and Cure; Remedies Exclusive. Prior to exercising any remedy for a default hereunder, Landlord shall deliver to Tenant written notice of any alleged default and provide Tenant no less than thirty (30) days to cure such default. In no event, however, shall Tenant be liable for any consequential, special, indirect or punitive damages (Landlord hereby waives any right to seek or collect the same, except as expressly provided to the contrary in this Agreement). If such default cannot reasonably be cured within such thirty-day period, if Tenant has commenced to cure such default and continues diligently to effect such cure, then Tenant shall have an additional period of thirty (30) days to complete such cure.
13. Miscellaneous.
13.1 Landlord and Tenant each warrant to the other that in connection with this Lease it has not employed or dealt with any broker, agent or finder. Each party shall indemnify and hold the other harmless from and against any claim for brokerage or other commissions asserted by any broker, agent or finder employed by such party or with whom such party has dealt.
13.2 All notices or other communications required under this Lease shall be in writing and shall be deemed duly given and received when delivered in person (with receipt therefor), on the next business day after deposit with a recognized overnight delivery service, or on the second day after being sent by certified or registered mail, return receipt requested, postage prepaid, to the following addresses: (a) if to Landlord, at t______, Attention: ; (b) if to Tenant, at 9841 Washingtonian Boulevard, Suite 300, Gaithersburg, MD 20878, Attention Theresa Scafate, CFO, with a copy to Mary Gayle Holden, Esq., 109 North Bailey Lane, Suite 201, Purcellville, VA 20132 Either party may change its address for the giving of notices by notice given in accordance with this Section. 31 5 Buchanan/Manassas Lease With City for Parking 13.3 Each provision of this Lease shall be valid and enforceable to the fullest extent permitted by law. If any provision of this Lease or the application thereof to any person or circumstance shall to any extent be invalid or unenforceable, then such provision shall be deemed to be replaced by the valid and enforceable provision most substantively similar to such invalid or unenforceable provision, and the remainder of this Lease and the application of such provision to persons or circumstances other than those as to which it is invalid or unenforceable shall not be affected thereby. Feminine, masculine or neuter pronouns shall be substituted for those of another form, and the plural or singular shall be substituted for the other number, in any place in which the context may require such substitution. Headings are used for convenience and shall not be considered when construing this Lease. 13.4 This Lease may be executed in multiple counterparts, each of which shall be deemed an original and all of which together constitute one and the same document. Faxed signatures shall have the same binding effect as original signatures. 13.5 The provisions of this Lease shall be binding upon and inure to the benefit of the parties and each of their respective representatives, successors and assigns, subject to the provisions herein restricting assignment or subletting. This Lease contains and embodies the entire agreement of the parties hereto and supersedes all prior agreements, negotiations, letters of intent, proposals, representations, warranties, understandings, suggestions and discussions, whether written or oral, between the parties hereto. Any representation, inducement, warranty, understanding or agreement that is not expressly set forth in this Lease shall be of no force or effect. This Lease may be modified or changed in any manner only by an instrument signed by both parties. This Lease includes and incorporates all Exhibits attached hereto. Neither this Lease nor a memorandum thereof shall be recorded. Nothing contained in this Lease shall be construed as creating any relationship between Landlord and Tenant other than that of landlord and tenant. 13.6 This Lease shall be governed by the laws of the Commonwealth of Virginia. There shall be no presumption that this Lease be construed more strictly against the party who itself or through its agent prepared it, it being agreed that all parties hereto have participated in the preparation of this Lease and that each party had the opportunity to consult legal counsel before the execution of this Lease. Any action filed in relation to or arising out of this Lease shall be brought solely in the courts in Prince William County, Virginia or the United States District Court in Alexandria, Virginia. 13.7 Tenant shall during the Lease Term peaceably and quietly occupy and enjoy the full possession of the Premises without hindrance by Landlord or any party claiming through or under Landlord. 13.8 Tenant and the person executing and delivering this Lease on Tenant’s behalf each represents and warrants that such person is duly authorized to so act; that Tenant is duly organized, is qualified to do business and is in good standing under the Laws of the Commonwealth of Virginia, and has the power and authority to enter into this Lease; and that all action required to authorize Tenant and such person to enter into this Lease has been duly taken. 13.9 For purposes of Section 55.1-101, Code of Virginia (1950), as amended, this Lease is and shall be deemed to be a deed of lease.
32 6 Buchanan/Manassas Lease With City for Parking 13.10 At Tenant’s request and expense, the parties shall execute a memorandum of lease in recordable form giving notice of such non-monetary terms as Tenant may reasonably request, including the exclusive use of Parking Spaces allocated to Lot C. If Tenant elects to record a memorandum of lease and Landlord requests in writing the removal of same upon the expiration or earlier termination of this Lease, Tenant shall (at Tenant’s expense), remove the recorded memorandum from the title records.
SIGNATURES APPEAR ON THE FOLLOWING PAGES
THE REST OF THIS PAGE IS DELIBERATELY LEFT BLANK
33 7 Buchanan/Manassas Lease With City for Parking WITNESS the following signatures and seals:
CITY OF MANASSAS, VIRGINIA, a municipal corporation
By: ______Name: ______Title: ______
COMMONWEALTH OF VIRGINIA CITY OF MANASSAS: to-wit:
This instrument was acknowledged before me on this ___ day of ______, 2019 by ______, in his capacity as the ______of City of Manassas, a municipal corporation, on behalf of such municipal entity.
(Notary Public) Print Name:
My commission expires: Notary Registration Number:
APPROVED AS TO FORM”
By: ______Name: ______Title: ______
SIGNATURES CONTINUE ON THE FOLLOWING PAGE
34 8 Buchanan/Manassas Lease With City for Parking BUCHANAN MANASSAS, LLC, a Virginia limited liability company
By: ______Name: Brian S. Benninghoff Title: Manager
STATE OF MARYLAND COUNTY OF MONTGOMERY: to-wit:
This instrument was acknowledged before me on this ___ day of ______, 2019 by ______, in his capacity as the Manager of Buchanan Manassas, LLC, a Virginia limited liability company, on behalf of such entity.
(Notary Public) Print Name:
My commission expires: Notary Registration Number:
35 9 Buchanan/Manassas Lease With City for Parking EXHIBIT A
Premises
36 10 Buchanan/Manassas Lease With City for Parking 37 City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110
Meeting Date: January 27, 2020
Time Estimate: 10 Minutes
Agenda Title: Resolution #R-2020-23: A Resolution Designating a List of Community Events to be held in the City of Manassas for Calendar Year 2020
Recommendation: Approve Resolution #R-2020-23
Motion: I move that Resolution #R-2020-23 be approved.
Date Last Considered N/A by City Council:
Summary and/or Chapter 14 of the City of Manassas Code of Ordinances was recently Comments: amended to include a new article regarding special events. This new ordinance created a definition of a “Community Event” which is “an annual or recurring special event that has been officially sanctioned by the City of Manassas in a resolution or ordinance enacted by City Council.” It is important to note that this designation does not necessarily confer any monetary support of the event by the City and therefore does not need to be included in the City’s budgetary considerations.
Board – Committee – or N/A Commission Reviewed:
Fiscal Impact: N/A
Staff Contact: Douglas W. Keen, Police Chief [email protected] (703) 257-8001
Christopher Shields, Lieutenant [email protected] (703) 257-8017
38 MOTION: January 27, 2020 Regular Meeting SECOND: Res. No. R-2020-23
RE: A RESOLUTION DESIGNATING A LIST OF COMMUNITY EVENTS TO BE HELD IN THE CITY OF MANASSAS FOR CALENDAR YEAR 2020
WHEREAS, Section 14-45 of the Code of Ordinances, City of Manassas, Virginia provides that the City may specifically designate at least once annually a list of community events, that will have priority over other special events to be held in the City; and
WHEREAS, Section 14-41 of the Code of Ordinances, City of Manassas, defines a “Community Event” as an annual or recurring special event that has been officially sanctioned by the City of Manassas in a resolution or ordinance enacted by City Council; and
WHEREAS, City staff has identified twenty-nine annual special events that are recommended for designation by City Council as “Community Events”.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Manassas, Virginia that the following special events in calendar year 2020 are hereby designated as Community Events pursuant to Section 14-45 of the Code of Ordinances, City of Manassas, Virginia:
(1) The First Friday of every month from February through December 2020;
(2) The 21st Annual St. Patrick’s Day Parade during March 2020;
(3) The One Love Festival during April 2020;
(4) The Manassas Airshow and (5) The Manassas Viking Festival during May 2020;
(6) The 26th Annual Manassas Railway Festival and (7) The 16th Annual Manassas Jazz Festival during June 2020;
(8) Celebrate America during July 2020;
(9) The 30th Annual African American Heritage Festival during August 2020;
(10) The 10th Annual Bands, Brews and Barbeque, (11) The 45th Annual Edgar Rohr Memorial Car Meet, and (12) The Annual Latino Festival during September 2020;
(13) The 38th Annual Fall Jubilee and (14) Haunted Happenings during October 2020;
(15) The 12th Annual Veteran’s Day Parade during November 2020; and, 39 January 27, 2020 Regular Meeting Res. No. R-2020-23 Page Two
(16) Santa Lights Manassas, (17) The 75th Annual Christmas Parade, (18) The Santa Train and (19) First Night during December 2020.
BE IT FURTHER RESOLVED that upon a recommendation by City staff, City Council will consider designating additional special events to be held in the City as Community Events as defined in City Code section 14-41.
______Harry J. Parrish II Mayor On behalf of the City Council of Manassas, Virginia
ATTEST:
______Lee Ann Henderson City Clerk
Votes: Ayes: Nays: Absent from Vote: Absent from Meeting:
40 DEPARTMENT OF SOCIAL SERVICES ANNUAL REPORT 2019 Michele Gehr-Director 41 OUR PROGRAMS
MEDICAID TEMPORARY ASSISTANCE TO NEEDY FAMILIES (TANF) SUPPLEMENTAL NUTRITION PROGRAM (SNAP) ADULT SERVICES/ADULT PROTECTIVE SERVICES VIRGINIA INITIATIVE FOR EMPLOYMENT not WELFARE (VIEW) FOSTER CARE/CHILD PROTECTIVE SERVICES VIRGINIA JUVENILE COMMUNITY CRIME ACT (VJCCCA) ENERGY ASSISTANCE PROGRAMS CHILDCARE SUBSIDY PROGRAMS CHILDREN’S SERVICES ACT (CSA) 42 MANASSAS CITY DEPARTMENT OF SOCIAL SERVICES BY THE NUMBERS (2019)
We served 15,216 Manassas residents
Manassas City residents received $47,992,725 in statewide benefits
172 Manassas City residents received energy assistance; $51,980 to Manassas City Utilities
134 Manassas City families (249 children) received Childcare Assistance; $1,824,967 paid to local childcare vendors
9052 Manassas City residents received medical assistance; $36,919,214 paid to local medical providers
3662 Manassas residents received Supplemental Nutrition Assistance; $4,325,102 paid to local grocery vendors 43 MANASSAS CITY DEPARTMENT OF SOCIAL SERVICES BY THE NUMBERS (2019) (continued)
326 Manassas residents received Temporary Aid to Needy Families; $271,235 paid to local landlords and vendors
Manassas City Housing approved 326 housing vouchers; $3,871,975 paid to local landlords
Manassas City Housing completed 450 housing inspections and experienced a 1% landlord change
Manassas City Child Protective Services responded 70% faster than current state mandates
87% of Manassas City youth enrolled in the Diversion Pathways program met mandated educational requirements 44 2019 Highlights
Hired a new Director of Social Services
4 children adopted by their Forever Families
7 children returned to their home
Reorganized the agency to better serve the Manassas City residents
Added a Quality Improvement unit with the agency
Partnered with community agencies to provide quality services and programming to Manassas City residents. 45 THE FUTURE MANASSAS CITY DEPARTMENT OF SOCIAL SERVICES (2020 and beyond)
ESTABLISHING A PREVENTION UNIT
FACILITATING AN INTER-FAITH COUNCIL
MORE COMMUNITY INVOLVEMENT AND OUTREACH
DATA DRIVEN QUALITY IMPROVEMENT
PROMOTE SELF-SUFFICIENCY WITHIN ALL PROGRAMS 46 QUESTIONS? 47
City of Manassas
Department of Social Services
Making a difference in the lives of others.
48 Contents
Organization
1 Manassas Department of Social Services Advisory Board
Accomplishments
2 Finance and Administration Benefit Programs Service Programs Children’s Services Act (CSA) Housing
Description of Major Programs and Services
4 Benefit Programs definition and statistical data
8 Service Programs definition and statistical data 12 Children’s Services Act (CSA)
13 Housing 14 Virginia Juvenile Community Crime Control Act (VJCCCA)
Financial Reports
15 Administrative and Program Expenditures Summary
49
The City of Manassas Department of Social Services strives to provide opportunities which promote the stability, self-sufficiency and wellbeing of it’s residents by:
Assisting with basic needs
Protecting children
Providing information and referrals to community resources
Each year the City of Manassas Department of Social Services (CMDSS) prepares an Annual Statistical Report to share basic information about the many programs CMDSS administers.
For most programs, the report shows caseload and expenditures for the last 5 fiscal years, from 2015 to 2019. The report is organized by major program areas including: Benefit programs, Family services, Child care, Housing, Virginia Juvenile Community Crime Control Act (VJCCCA) and the Children’s Services Act (CSA).
We hope this information is useful to you and provides an overview of how CMDSS is making a difference throughout the city.
Michele Gehr Director
50 Social Services Advisory Board
FY2018-2019
Marlene Hutchinson, Chair Stephanie Tipple, Vice Chair Lillian Orlich Lyssia Walker White James Cain, Jr. Anthony McGhee Brenda McMahon Councilwoman Michelle Davis Younger
The City of Manassas Department of Social Services Advisory Board is made up of seven board members, who are appointed by the City Council for a four-year term. The board members meet bi-monthly with senior staff to:
Monitor local social welfare programs Support staff with annual budget reporting Assist Social Service staff with various community projects
On-going Board projects include: Un-trim-a-tree for Foster Children Foster Parent recruitment activities Annual Report presentation support Budget presentation support National Adoption Day supportive activities Staff recognition activities
51
1 Accomplishments
Over the past year, there have been many accomplishments, whether they are in the realm of day-to-day operations, or of significant impact to City residents.
Virginia continues to encourage residents who are in need, to apply for assistance through the internet, thus ensuring that their application is received by the correct locality and aiding in determining eligibility more efficiently. Two programs that provide local residents with seasonal assistance, Operation Turkey and Un-Trim-A-Tree both instituted an on-line application and was readily available to residents coming into the Social Service Office. The Customer Service personnel assisted:
Families with over 900 children in 360 families registered to receive gifts through the Un-trim-A-Tree program. 365 families received food assistance for Thanksgiving through the Operation Turkey program
Monthly the Customer Service personnel:
Answered approximately 1,364 phone calls Assisted on average 743 clients coming into the office Handled 958 monthly translations either verbal or written
Manassas City Department of Social Services served 15,216 Manassas residents through such programs as: Medicaid; Temporary Assistance to Needy Families (TANF); Supplemental Nutrition Assistance Program (SNAP); Adult Protective Services/Adult Services; Virginia Initiative for Employment not Welfare program (VIEW); Foster Care; Child Protective Services; Virginia Juvenile Community Crime Act (VJCCA); Energy Assistance Programs; Child Care Subsidy Programs; Children’s Services Act (CSA) and our Prevention Program.
172 Manassas families received Energy Assistance totaling $51,980 and paid to Manassas City Utilities. 134 Manassas families (249 children) received Child Care Assistance resulting in $1,824,967 paid to local childcare vendors. 9,025 Manassas residents received medical assistance resulting in $36,919,214 paid to local doctors, hospitals and medical facilities. 3,662 Manassas residents received Supplemental Nutrition Assistance Program (SNAP) resulting in $4,325,102 paid to local grocery vendors. 326 Manassas residents received Temporary Assistance to Needy Families (TANF) resulting $271,235 paid to local landlords and vendors. Manassas City received $47,992,725 in statewide benefits to assist City of Manassas 52 residents. 2 Accomplishments
Manassas City Child Protective Services responded 75% faster to potential investigations than the current state mandate.
87% of our Manassas youth enrolled in the Diversion Pathways program met educational requirements mandated by the program.
Manassas City Housing approved 326 housing vouchers for Manassas City residents.
Manassas City Housing experienced a 1% landlord change which shows landlord investment in our programs, residents and our community.
Manassas City Housing completed 450 housing inspections.
Manassas City received over $3,871,975 in funding for housing paid directly to Manassas landlords.
Manassas City Social Services completed 102 assessments for Family Assessment Serving Team (FAST).
$119,491 in funding was diverted from locality responsibility through Medicaid funding.
Through use of alternative funding sources, such as Medicaid and Title IV-E, the City of Manassas Children’s Services Act (CSA) program was able to yield a savings of $286,686 in local costs.
53
3 BENEFIT PROGRAMS SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)
How this program helps people The Supplemental Nutrition Assistance Program (SNAP) is designed to alleviate hunger and malnutrition by increasing the purchasing power of low-income households. SNAP serves two categories of low-income households: Public Assistance (PA) and Non-public Assistance (NPA).
PA households include where all members receive or are eligible to receive income from Temporary Assistance for Needy Families (TANF), TANF Diversionary Assistance, General Relief, or Supplemental Security Income (SSI) and, households where any member receives VIEW Transitional Payments (VTP).
NPA households are those where at least one member is not eligible to receive income from TANF, TANF Divisionary Assistance, General Relief, or SSI and no one in the household receives VTP. In general, TANF and General Relief applications are also considered applications for SNAP
SNAP Clients by State Fiscal Year
6310 5788 5847 4964 3662
2015 2016 2017 2018 2019
SNAP Expenditures by State Fiscal Year $8,000,000 $6,801,744.00 $7,000,000 $5,816,017.00 $6,000,000 $5,477,108.00 $4,937,780.00 $5,000,000 $4,325,102.00 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2015 2016 2017 2018 2019 54 1 Source: Data Warehouse, "Client Cross-Program Locality Yearly Analysis" (2012-2016 data come from ADAPT; 2017-2018 data from VaCMS). Unduplicated count within locality. Refers to "eligible" household members. 4
TEMPORARY ASSISTANCE TO NEEDY FAMILIES (TANF)
How this program helps people Temporary Assistance to Needy Families (TANF) provides temporary cash assistance and employment related services to enable families with children to become self-supporting. It is funded primarily through a federal block grant.
TANF Clients by State Fiscal Year
611
439 369 388 326
2015 2016 2017 2018 2019
TANF Total Yearly Expenditure $600,000
$500,000 $478,633.00
$387,350.00 $400,000 $362,826.00 $304,486.00 $300,000 $271,235.00
$200,000
$100,000
$0 2015 2016 2017 2018 2019 1 Source: Data Warehouse, "Client Cross-Program Locality Yearly Analysis" (2012-2016 data come from ADAPT; 2017-2018 data from VaCMS). Unduplicated count within locality. Refers to "eligible" household members.
5 55 MEDICAID
How this program helps people Established under Title XIX of the Social Security Act, Medicaid enables states to provide medical and health related services to individuals who meet income, resource, and other eligibility criteria.
Medicaid is jointly funded by state and federal governments. Payments for aged, blind and disabled enrollees account for more than half of Medicaid expenditures, even though these individuals account for less than one-third of all Medicaid enrollees.
About 58 percent of Medicaid spending is for low-income children, who comprise more than half of all Medicaid enrollees.
In Virginia, the Department of Medical Assistance Services is the lead state agency and sets Medicaid policy. Local social service offices determine eligibility and enroll most individuals in Medicaid.
Medicaid Clients by State Fiscal Year
9,325 9,272
9,108 9,025 9,025
2015 2016 2017 2018 2019
Medicaid Expenditures by State Fiscal Year
$45,000,000 $41,048,713 $40,867,495 $40,000,000 $38,488,210 $35,519,313 $35,000,000 $33,438,975 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 2015 2016 2017 2018 2019 56 1 Source: Data Warehouse, "Client Cross-Program Locality Yearly Analysis" (2012-2016 data come from ADAPT; 2017-2018 data from VaCMS). Unduplicated count within locality. Refers to "eligible" household members.
6 OTHER BENEFIT PROGRAMS
AUXILIARY GRANT (AG)
An Auxiliary Grant (AG) provides an income supplement to recipients of Supplemental Security Income (SSI) and certain other aged, blind or disabled individuals residing in an assisted living facility (ALF) or in an adult foster care home approved by the individual’s local DSS. The Auxiliary Grant program is 80% state and 20% locally funded.
Average of 3 individuals assisted $12,499 expended in FY19
ENERGY ASSISTANCE
The Energy Assistance Program assists low-income households in meeting immediate home energy needs.
Local DSS offices administer three of the four components: fuel, cooling and crisis assistance. Fuel assistance purchases primary home heating fuel or pays primary home heating utility bills. Cooling assistance covers electricity security deposits, the purchase or repair of cooling equipment, and/or payment for electricity to operate cooling equipment. The Energy Assistance program is 100 percent federally funded.
Energy Assistance (EA)1
Households (Cases) Served (unduplicated) Fuel Cooling Crisis
2015 117 52 11
2016 122 52 8
2017 154 149 7
2018 79 120 9
2019 107 52 13
1 Source: Energy Assistance Case (Household) Counts Agency Summary Reports.
REFUGEE RESETTLEMENT
The Refugee Resettlement Program which is 100% federally funded, provides support to men, women and children from all parts of the world forced to flee their homelands because of wars, armed conflicts and/or human rights violations. Working through non-profit agencies and local departments of social services, the program provides the following types of services: employment assistance, English Language training (ELT), cash and medical assistance, health screenings and child care.
57
7 SERVICE PROGRAMS
ADULT PROTECTIVE SERVICES (APS)
How this program helps people Adult Protective Services (APS) investigates reports of abuse, neglect and exploitation of adults with disabilities (age 18 to 59) and older adults (age 60 and older) to determine if these persons are in need of protective services. APS also investigates cases of suspected financial exploitation (i.e., mishandling, theft, or fraud involving personal income, assets or property) by family members, caretakers or others.
If protective services are needed and accepted by the individual, local APS social workers may arrange for a wide variety of services, including home-based care, transportation, adult day care services and legal intervention in order to protect the adult. Services may be arranged for individuals in emergency situations who lack the capacity to consent to services.
The goal of APS is to protect a vulnerable adult’s life, health and property without a loss of independence.
Adult Protective Services Age Group (years) (APS)
Adult subjects of APS Reports Total Reports 18-59 60 and older FY 15 58 21 37 FY 16 31 13 18 FY 17 31 10 21 FY 18 77 20 57 FY 19 45 18 27 Source: Peer Place, Adult Protective Services, ASAPS.
ADULT SERVICES
How this program helps people Companion, chore and homemaker services are provided by the local department of social services to adults aged 60 and older and adults with a disability. They are designed to help adults remain as independent as possible, in the least restrictive environment (preferable in their own homes), and to avoid more costly and restrictive institutional placement.
Together these services comprise “home-based services” and are paid from federal Social Service Block Grant and local funds, with a small amount of state funding for APS. 58 Performed 66 Medicaid Pre-screenings for home based or long term care services.
8 CHILD PROTECTIVE SERVICES (CPS)
How this program helps people The goal of CPS is to provide a continuum of specialized services to protect children from abuse, neglect, or exploitation, to preserve families whenever possible, and to prevent further maltreatment.
Every valid report of abuse or neglect must be responded to by either a family assessment or an investigation. Family assessments are the preferred response when a child is not in immediate danger and when the alleged abuse or neglect is less severe. Family assessments include developing child safety and family service plans to remedy maltreatment and/or prevent future maltreatment. Investigations are conducted when
there are immediate concerns about child safety, there may be a prior history of child abuse or neglect, and/or the reported allegation is severe.
During the period of 7/1/2018-6/30/2019 the agency received 781 referrals of which 590 referrals were invalid (not meeting CPS criteria). There were 191 accepted referrals: 127 family assessments and 64 investigations. Of those valid cases the following types of abuse and neglect were investigated: Medical neglect 3, Mental Abuse/Neglect 3, Physical Abuse 33, Physical Neglect 114, Sexual Abuse 29, and Substance Exposed Infants 3. Founded dispositions were made on 40 of the 64 investigations and 2 investigations were appealed.
Child Protective Services
781 767
693 677 651
2015 2016 2017 2018 2019
1 Source: DFS, VCWOR,/OASIS, “Children in CPS Referrals”.
59
9 FOSTER CARE / ADOPTION & ADOPTION ASSISTANCE
How this program helps people Foster care provides services, substitute care, and supervision for children on a 24-hour basis, until a child can either return to their family or become a permanent member of another family. Because foster care is a temporary response to family problems, workers establish a “permanency” goal for each child to ensure that the child will have a safe and stable family with which to live.
Adoption places children who have been permanently and legally separated from their birth parents with a new family. It is a social and legal process which gives new parent(s) the same rights and obligations as biological parents. Adoption procedures are governed by Chapter 12 of the Code of Virginia. There are only two types of adoptive placements that are allowed by Virginia law. These are agency placements and non-agency placements.
Adoption Assistance facilitates the adoption of children from foster care who are considered hard to place because these children have special needs and because few families are available to adopt them.
Number of Children in Foster Care
22
19
16 15 14
2015 2016 2017 2018 2019
Sources: Division of Family Services, VCWOR/OASIS. “Children in Foster Care” is a point in time count as of 6/30/18.
60
10 CHILD CARE
How this program helps people The Child Care Subsidy Program is designed to promote economic self-sufficiency and child development by assisting families with the cost of providing substitute parental care, protection, guidance, and early childhood education. Policies and strategies are intended to educate parents and promote informed decision-making when selecting a child care provider; to provide low-income families with financial assistance to find affordable, quality child care for their children; and to support parents trying to achieve independence from public assistance.
TANF child care provides subsidies for TANF recipients to support their employment, enable participation in VIEW activities or in approved education or training, and for child protective services.
Transitional child care provides up to 12 months of child care subsidies following closure of the TANF case for income-eligible, employed clients.
Fee child care requires co-payment by clients and provides child care subsidies for income- eligible, non-TANF families to support their employment, approved education or training, or for child protective services.
Households (Cases) Served (unduplicated) Child Care1
2015 219 2016 187 2017 138 2018 138 2019 134 Source: VaCMS, "Children and Family Counts -- Expenditure by Budget
Child Care Services
Child care is a significant expense for any family with young children. The cost for one preschool aged child to attend full-time care is $1,161 per month. Infant care is more expensive and school aged care is less expensive as it tends to be part-time (before and/or after school).
An average of 134 families with 249 children received $1,824,967 in child care assistance in FY19. This combination of Federal and State subsidies assisted families in securing and maintaining employment. 61
11 Children’s Services for At Risk Youth (CSA)
The Children’s Services Act for At-Risk Youth and Families (CSA) is a law enacted in 1993 that establishes a single state pool of funds to purchase services for youth and their families. State funds, combined with local community funds, are managed by local interagency teams who plan and oversee services to youth. The mission of the CSA is to create a collaborative system of services and funding that is child-centered, family-focused and community-based when addressing the strengths and needs of troubled and at-risk youth and their families in the Commonwealth.
City of Manassas CSA The pooled CSA funds for the City of Manassas are managed and overseen by two groups comprised of Community agency representatives. The Community Policy and Management Team (CPMT) is charged with overseeing the financial management of the pooled CSA funds and establishing the policies of how CSA will be operated in the locality. The CPMT consists of the heads or designees of the Department of Social Services, Court Service Unit, Community Services, whose funds were pooled into CSA along with the Heath Dept., a representative from City Council, a Parent representative and a Private Provider representative. The second group is the Family Assessment & Services Team (FAST) composed of the representatives from the same agencies as the CPMT. The purpose of the FAST is to hear the cases from the different agencies and jointly consider appropriate service availability to assist the family and to recommend funding. The FAST works directly with the families and case managers to develop service plans. CSA has two pools of funds, one is mandated which covers the expenses for foster care and special education services. The second is non-mandated which covers service expenditures for children referred to CSA through Community Services or Juvenile Justice. A child referred for services must be associated with one of the member agencies in order to access CSA funds. Parental co-payments are accepted to help defray costs.
# 37City of Manassas families were served in FY19 $1,187,483 in payments were made to purchase services in FY19 $286,686 in local costs were saved by use of alternative funding sources
62
12 Housing Choice Voucher Program
The Housing Choice Voucher program is the federal government's major program for assisting very low-income families, the elderly, and the disabled to afford decent, safe, and sanitary housing in the private market. Since housing assistance is provided on behalf of the family or individual, participants are able to find their own housing, including single-family homes, townhouses and apartments. HUD is the federal agency that provides funding to Public Housing Authorities (PHAs) to administer the Housing Choice Voucher Program. VHDA, a statewide PHA, administers the program through localities. By law, a PHA must provide 75 percent of its voucher to applicants whose incomes do not exceed 30 percent of the area median income. Median income levels are published by HUD and vary by location. The voucher recipients pay 30% of their gross adjusted income towards rent and utilities. It is a 100% federally funded program that pays rents directly to property owners (landlords.) An added bonus to this program is a percentage of these funds are returned to community through real estate taxes.
326 households received subsidies as of 6/30/2019 Household composition: 184 families, 82 elderly and 130 disabled 3,368 Waiting applicants on the list as of 6/30/18 $953 average in housing assistance payments $ 3,871,975 in housing assistance and utility allowance payments
63
13 Virginia Juvenile Community Crime Control Act
The Diversion Pathways Program has been designed to assist probation in addressing the increasing number of diversion cases coming before the 31st District Court Service Unit. The Diversion Pathways worker will work with youth in an informal manner rather than through the official court process. A juvenile placed on a Diversion contract due to an allegation brought before intake will have the opportunity to participate in the Diversion Pathways Program. A Diversion Contract will be devised to assist the juvenile and their family to address the needs and issues identified in order to successfully complete the program within 120 days. The service objectives addressed through the Diversion Pathways Program will help to reduce at risk behavior, address criminogenic needs, and empower parents. A plan will be developed with the families that may include counseling, informal supervision, restitution, community service, or other programs deemed appropriate. The ultimate goal is to prevent petitions from being forwarded to court, which result in less juveniles being placed on probation, in line with the Department of Juvenile Justice’s current transformation plan.
VJCCCA is funded by the Department of Juvenile Justice and City of Manassas serving court involved high-risk and high-needs youth.
64
14 Administrative and Program Expenditure Summary
Fiscal Year 2019
Medicaid* & FAMIS $40,867,494
Supplemental Nutrition Assistance Program (SNAP)* $4,325,102
TANF* $271,235
Housing Assistance* $3,871,975
State Energy Assistance Program* $51,980
Department Operations $3,744,265
Day Care Programs* $1,824,967
Benefit payments to clients $457,925
Client Services purchased by Manassas City $54,411
Foster care/adoption $443,085
Employment Programs $13,092
Housing Choice Voucher Program $225,264
Local Programs $100,000
Children’s Services $1,185,953
VJCCCA $113,466
TOTAL $57,550,214
*Requires a local eligibility determination but are not budgeted locally and no local match is required.
The Department of Social Services is a significant partner in maintaining the economic vitality of our community. Last year over $1.8 million Day Care dollars were spent with local day care providers to support children and keep them safe so City parents could work. Over $4.3 million SNAP dollars were spent in area grocery stores. Doctors, local medical facilities and drug stores benefited from over $40 million Medicaid and FAMIS dollars. Over $3.8 million dollars were used to assist low income individuals live in decent, affordable housing through the Housing Voucher Choice Program. These are just a few of the programs administered by the Manassas Department of Social Services that positively impact not only the lives of our residents but positively impact the Manassas business community.
65
15
Public Works
2019 Annual Report
66
This page intentionally left blank
67 2019 Public Works Annual Report Page 2 A Note from the Director
I’ve had the privilege of leading the Public Works Department a short six-months since July 2019 and it became immediately clear to me within the first 30 days that the department as a whole has been well-managed with clear goal of providing superior services to the residents of the City of Manassas. Not only have I experienced strong, dedicated and skilled employees throughout the department, but I have been extremely impressed with the strength and personal dedication of the division managers.
The Mission of the Public Works Department is to provide essential services to sustain and enhance the quality of life to the citizens of Manassas in a prompt, professional, courteous, safe, efficient, and cost-effective manner. Through our dedicated employees, Public Works strives to plan, build, maintain, and operate public infrastructure in a manner that respects the environment, preserves these assets for future generations, and fulfill the goals established by our City Council. Public Works continually works to implement innovative technologies and processes to improve and maintain the City’s streets, drainage systems, transportation networks, open spaces, cemeteries, facilities, fleet resources, and solid waste collection in order to provide reliable and superior service to the community.
This annual report highlights the activities and significant accomplishments achieved during 2019. Our team continually looks for ways to improve efficiency, save costs, and better operate and maintain our infrastructure.
We want to thank the Mayor and City Council, the City Manager, and the entire City staff for their support of our efforts to deliver high quality services to the community and our fellow team members. We partner across the organization and assist with all of the City’s activities and events, and we anticipate another successful year in 2020 as we work to move the City forward.
Respectfully submitted,
Scott Horan Public Works Director 68 2019 Public Works Annual Report Page 3 Public Works at a Glance
Staffing Public Works Director Administration 2 Scott Horan Buildings & Grounds 18 Administrative Fleet Maintenance 8 Coordinator Beth Breeding
Refuse & Recycling 1 Buildings & Fleet Refuse & Street Traffic Controls Grounds Maintenance Maintenance Street Maintenance 22 Tim Fitzwater Mike Morgan Monica Boehrniger Steven Schrank Glen Martin
Traffic Controls 4
TOTAL 55 FTE
FY 2019 Budget $554,410 $15.4 Million $904,340 Administration $3,036,490 Buildings & Grounds $3,703,620 Fleet $3,754,270 Refuse & Recycling $3,455,530 Street Maintenance Traffic Controls
Award Highly Skilled Well Beautification Winning Staff Maintained
Care for the High Citizen Customer Tree City USA Environment Satisfaction Service
We Keep Manassas Moving
69 2019 Public Works Annual Report Page 4 Street Maintenance
Public Works’ Streets Division comprises a 22 person staff running a multifaceted operation, from street maintenance to storm water system maintenance to leaf and snow removal. Funded primarily out of the General Fund, the Street Department is able to provide these very differing services as the seasons cycle throughout the year. Public Works also receives additional funding through the Virginia Department of Transportation (VDOT), which provides an annual allocation of funding in order to maintain approximately 254 lane miles of roadway throughout the city. The amount of funding received is based upon the total number of lane miles of streets within the City’s road network. In FY2020, we received $3,940,587 in VDOT maintenance funds.
These road maintenance funds contribute to a variety of services including paving, snow removal, leaf collection, signal maintenance, sign installation, storm water system maintenance, sidewalk repair, roadside mowing, and street sweeping. The City consistently invests more on transportation maintenance activities than we receive in VDOT funds. The chart below shows historical expenditure levels for the past several fiscal years.
During 2019, the City completed pavement rehabilitation on a total of 10.4 lane miles within the City. Total paving expenditures were approximately $992,256. This represents approximately 4.1% of all city streets and expended 100% of the City’s annual street paving budget.
70 2019 Public Works Annual Report Page 5 This year all of the 10.4 lane miles rehabilitated were paved utilizing the City’s traditional method of milling 2” of pavement the full width of the street and repaving with 2” of new asphalt. Streets that were paved included portions of:
Robson Drive Signal Hill Godwin Drive Falcon Point Way Almond Tree Court Prince William Street Portner Avenue Richmond Avenue Bainbridge Court Sudley Road
Pavement Rehabilitation – Portner Avenue Street Sweeping Operations
2019 Snow Removal Operations Paving Operations – Robson Drive
71 2019 Public Works Annual Report Page 6 Traffic Controls Division
The Traffic Controls Division comprises a four person staff that provides operations and support for Traffic Signals, Signs, Pavement Markings, School Flashers, and Variable Message Boards to name just a few. The Traffic Controls Division works very closely with the Streets Division to ensure the City’s road network is well maintained and functioning at optimal levels. Funding for Traffic Controls is provided through the General Fund, as well as the same VDOT allocations that are provided to the Streets Division.
The Traffic Controls Division maintains the following infrastructure:
63 signalized intersections 5 Variable Message Boards Pavement Markings 6,500 +/- traffic signs 30 school/other flasher signs
This year the Traffic Controls Division completed the crosswalk replacement project that included a new design for the City’s existing brick paver crosswalks within the Historic Downtown area. In an effort to reduce annual traffic disruptions due to necessary maintenance of the aging brick paver crosswalks, Traffic Controls was able to identify a stamped asphalt product that would provide an aesthetic and cost efficient solution, while maintaining the look and feel of brick crosswalks.
New Stamped Asphalt Crosswalks at Oakenshaw Drive and Richmond Avenue 72 2019 Public Works Annual Report Page 7
Beginning in early 2019, Public Works took on a City wide traffic signal improvement project to upgrade the City’s 63 traffic signal controllers, some of which had not been replaced in over 15 years. In conjunction with equipment upgrades being installed, the City contracted with Sabra Associates to develop optimized signal timings. New signal timings are intended to improve the performance of all City signalized intersections and transportation corridors.
73 2019 Public Works Annual Report Page 8 Building & Grounds The Buildings & Grounds Division is divided into three sections with a total of 18 employees: Beautification, Grounds Maintenance, and Building Maintenance. The Buildings & Grounds Division is also responsible for the operation and maintenance of two cemeteries.
Beautification: The Beautification Division provides horticulture services to all City owned buildings, parks, cemeteries, roadway medians, City parking lots, shrubs and flower beds. The downtown hanging flower baskets are also managed by the beautification team.
Grounds Maintenance: The Grounds Maintenance Division provides services to 21 City Facilities, 13 City Parks, 8 Schools, 2 cemeteries, and handles all roadside mowing throughout the City of Manassas. Mowing is accomplished using both city staff and outside contractors. City staff handles the majority of the roadside and median mowing including a few park areas. Outside contractors mow the schools, parks, selected storm water management areas, cemeteries and City Facilities.
Building Maintenance: The Building Maintenance Division provides maintenance services to 21 City facilities that total approximately 226,900 square feet of space. Building Maintenance Funds are provided through an Internal Service Fund. Other Departments pay a predetermined amount annually based on facility needs which is combined to fund the Building Maintenance effort. Unused funds are accumulated each year with the intention of providing a means to fund unexpected expenses or capital improvements in future years.
Cemeteries The Grounds Maintenance Division provides services to two City cemeteries. Manassas Cemetery is located at 9317 Center Street, has a total of over 2,000 plots with approximately 100 plots still available for sale. Rose Hill Cemetery is located at 10128 Foster Drive, has over 1,000 plots, and is sold out to capacity with no plots available for sale. Both cemeteries are active and interments are handled directly by the Buildings and Grounds Manager.
74 2019 Public Works Annual Report Page 9 Accomplishments: In addition to all of the daily activities listed above, several notable activities and accomplishments of the Buildings & Grounds Division during 2019 include:
Awarded Fire Station #21 Project Initiated Design for Public Safety Facility Project Initiated Design for the Customer Service Center Project Completed Design on the Annaburg Manor Roof Replacement Completed Design on the City Hall Roof Replacement Completed Design on the Harry J. Parrish Roof Replacement Completed Design on the Public Works Restroom Renovation Completed the Liberia Mansion Restroom Facility
Completed Rooftop HVAC Replacement at the Candy Factory Facility Completed Upgrade to Employee Access Control System Completed Rooftop HVAC Replacement at Public Works Completed Fire Restoration at Harris Pavilion Completed LED Interior Lighting Upgrade at Vehicle Maintenance Garage
Celebrated Arbor Day and 29th Consecutive Year as Tree City USA community Initiated Facility Drawing Inventory and Digitization Initiated Facility Condition Assessment
75 2018 Public Works Annual Report Page 10 Fleet Maintenance
The Fleet Maintenance Garage employs six mechanics, one administrative associate, and a fleet manager. Our combined staff has over 220 years of professional mechanical experience and 60 ASE certifications. Our department is responsible for performing routine maintenance, repairs, and all state mandated safety inspections on the 462 vehicles and pieces of equipment that the city owns and operates, as well as the Manassas City Public School’s fleet of buses.
During emergency situations the garage has staff on hand 24 hours a day to provide support services to other working departments. Our mechanics work vigorously to keep the snow equipment on the road, and out of the garage.
We continue to see the benefits of our switch to synthetic oil. This year we saw a reduction of oil and oil filters used increase to 42% over pre-synthetic years. This equates not only to $4,000 in savings on oil and filters, it is also 1000 gallons of waste oil and 350 oil filters that did not become hazardous material to dispose of. This year we began discussions with the Fire Department to work out the details for bringing their Ambulance and Fire Apparatus maintenance back in house. We currently have one Technician that has obtained 2 EVT certifications, and others are attending or will be attending EVT training and becoming certified. These certifications are required prior to working on these units. 76 2019 Public Works Annual Report Page 11 The FY2019 vehicle maintenance fund adopted budget was $3,754,270. Actual expenditures came in at $3,696,035. This reduction was mainly due to the lower than projected cost of fuel. During FY2019, we replaced 5% of the fleet by investing 992,000 in the vehicles and equipment as follows:
3 Police Interceptor Utilities 1 Fire Marshal F150
1 Detective Police Interceptor 1 Tandem Dump Truck
1 Fire Dept. Battalion F150 1 Dump Truck with Spreader
1 Skid Loader 1 Bucket Truck
2 SUVs 1 Small Van
1 Wood Chipper 4 Pick Up Trucks
These vehicles and equipment were replaced using a combination of guidelines that are outlined below and an individual vehicle/equipment assessment conducted by the Fleet Manager.
Age of the Vehicle/Equipment o Police Patrol Vehicles, 5-6 years o Cars, 6 years o Light duty trucks, 7 years o Dump trucks/Equipment, 10 years o Motorcycles, 5 years
Miles or Hours o All vehicles, 100,000 Miles o Equipment, 10,000 Hours o Motorcycles, 50,000 Miles
Maintenance Cost o Individual vehicle/equipment assessment of when the maintenance cost has surpassed the original purchase cost or when the residual value of the vehicle/equipment has fallen to the point of being unable to justify the increasing maintenance expense.
Any vehicle may meet the age or mileage parameter for replacement but if the maintenance cost 77 2019 Public Works Annual Report Page 12 criteria does not justify replacement, its replacement will be postponed and reevaluated the following year. In this way, the Fleet Management Division works to maximize the efficient replacement of City vehicles and equipment.
Did you know? School buses are required by the Virginia Department of Education to undergo a safety inspection every 90 days or 5,000 miles, whichever comes first. This extensive inspection takes each mechanic approximately 4 hours to complete and covers hazards on both the interior and exterior of the bus, as well as proper component operation and adjustment. All systems are inspected for signs of wear and failure and any necessary repairs are made.
On average, each school bus receives 4 such inspections during the year. These inspections are in addition to the annual state inspection required of all vehicle owners.
School buses also have an annual maintenance routine. This annual service takes 8-10 hours to perform and covers such diverse items as cooling system servicing, cleaning the heaters of dust and debris, servicing the auxiliary heating system furnace, and lubricating all the windows and associated pivot points. This is just a small portion of the attention each and every school bus receives in order to keep its occupants safe and on the road.
78 2019 Public Works Annual Report Page 13 Refuse and Recycling
Refuse and Recycling is an enterprise fund operating within Public Works with an annual budget $3.5 million. The program currently services over 10,399 households in single family and town home communities within the City of Manassas. Refuse and Recycling collection services are contracted out to a private vendor. Manassas-based American Disposal Services provides trash, recycling, and yard waste collection services to Manassas citizens. A division of one staff person – the Refuse & Recycling Coordinator – manages this contract for the City. In addition to managing the contract, the Coordinator provides education and communication, manages the Keep Manassas Beautiful Program, and serves as staff liaison for the Citizens Advisory Committee on Solid Waste.
Accomplishments:
The Keep Manassas Beautiful School Certification Program is a new working partnership between Keep Manassas Beautiful and STEM teachers from City of Manassas Public Schools to deliver litter and recycling education to students through STEM education. This is the first program of its kind in Virginia and the first to receive certification from Keep America Beautiful. Keep Manassas Beautiful received a second grant for the successful “Cigarette Fairy” program, which is aimed at raising awareness of the issue of cigarette litter and engaging local businesses in reducing litter in Historic Downtown. Working in partnership with Georgetown South and American Disposal Services, the Keep Manassas Beautiful held its second Summer Recycling Camp and produced a video on recycling created by the children of Georgetown South. The City also received a competitive litter grant from the Virginia Department of Environmental Quality, to support the work of the Virginia Recycling Association in developing an online recycling education program for children in the Commonwealth. Household Hazardous Waste (HHW), electronic waste and shredding drop-off events generated a 4% increase in recyclable collection with over 165 tons of recyclable materials from residents through 9 scheduled drop-off events including RecycleFest, which is now in its 5th year. Refuse and Recycling is also working in partnership with Manassas City Police, Historic Manassas, Incorporated, and Parks Culture and Recreation to establish new guidelines for events held in Historic Downtown Manassas.
79 2019 Public Works Annual Report Page 14 Refuse and Recycling Services Provided 2019
Collection Services Drop Off Services
• Trash Household hazardous waste • Yard waste Electronic waste • Recycling Paper shredding • Bulk waste Cardboard and Single Stream Recycling in • Televisions and Computer Monitors selected locations throughout the City
Collection Statistics FY2019
In FY2019, the City collected a total of 17,656 tons of trash and recycling:
• 12,772 tons Trash • Recycling 2,526 tons • Yard Waste 2,358 tons • Courtesy Truck 600 tons • Electronic Waste 50 tons • Household Hazardous Waste 76 tons 39 tons • Shredded Paper
80 2019 Public Works Annual Report Page 15 Keep Manassas Beautiful
Keep Manassas Beautiful is an Affiliate of Keep America Beautiful. In the 2 years since the program started, citizens have taken great interest in volunteering their time and energy to keep our community safe and clean. • 601 people volunteered 1,165 hours of their time • 1.5 tons of litter has been collected from our streets and parks
Keep Manassas Beautiful worked with STEM teachers from City of Manassas Public Schools to develop a program of litter and recycling education that will incorporate local information and activities into the curriculum for young citizens. Keep America Beautiful delivered Waste in Place training and certification for the program, which will begin in the fall of 2020. This is first program of its kind in Virginia.
81 2019 Public Works Annual Report Page 16 The “Cigarette Fairy” program, returned to Historic Downtown Manassas for another summer of litter education and reduction. • 20 people volunteered 100 hours of their time to educate and inform businesses, do litter clean-ups and distribute posters and portable ashtrays. • 60 pounds of litter and 803 cigarette butts were collected
Working in partnership with Georgetown South and American Disposal Services, Keep Manassas Beautiful held the second Summer Recycling Camp in Georgetown South. 20 children participated in the 4- week program which included recycled art activities, litter collection, a tour of the American Recycling Center. The children also created a film about recycling that included a zombie invasion where they were the heroes.
The year ended with the introduction of the Keep Manassas Beautiful Holiday Guide, which was distributed to local businesses and the public, and featured on the webpage for the program.
82 2019 Public Works Annual Report Page 17
Household Hazardous Waste, Electronics and Shredding
A record 168 tons of HHW, eWaste and Shredding in 2019. The Citizens Advisory Committee on Solid Waste had an active role in planning and delivering RecycleFest. Citizen members helped to plan the traffic flow, stuff the gift bags and greet residents as they come in to drop off their recycling.
83 2019 Public Works Annual Report Page 18
In the News
City of Manassas Programs were talked about in relation to recycling, litter control and the Adopt a Hydrant program.
January 16, 2019 July 12, 2019
November 7, 2019 November 7, 2019
84 2019 Public Works Annual Report Page 19 City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110
Meeting Date: January 27, 2020
Time Estimate: 10 Minutes
Agenda Title: Property Code Enforcement Update
Recommendation: Information Only
Motion: N/A
Date Last Considered N/A by City Council:
Summary and/or Bi-annual report on property code enforcement within the City by the Comments: Department of Community Development Board – Committee – or N/A Commission Reviewed:
Fiscal Impact: N/A
Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning Manager [email protected] (703) 257-8232
85 P R O C L A M A T I O N
WHEREAS, Black History Month, observed in February of each year, seeks to emphasize Black history and its cultural contributions to American life, and is designed to recognize and pay tribute to the many contributions of African Americans in the history, society, and culture of the United States of America; and
WHEREAS, Black History Month highlights progress on the Manassas Industrial School/ Jennie Dean Memorial Update that honors Miss Jennie Dean, who despite being born into slavery and without the benefit of a formal education, established the Manassas Industrial School for Colored Youth, which changed the lives of countless African Americans in Manassas and in the region; and
WHEREAS, Black History Month allows us to recognize organizations such as the Afro-American Historical and Genealogical Society (AAHGS), which for 40 years has continued its commitment to preserving African ancestral family history, genealogy, and cultural diversity through preservation projects; the Zeta Phi Beta Sorority, Inc., founded in 1920 at Howard University, which has continued its steady climb into the national spotlight as chapters and auxiliaries have given untold hours of voluntary service to assist youth in achieving the highest academic ideals; the National Association for the Advancement of Colored People, founded in 1909, which is the nation’s foremost, largest, and most widely recognized civil rights organization with more than a half-million members and supporters throughout the United States and worldwide who advocate for civil rights in their communities; and
WHEREAS, special recognition is given to African Americans who make an impact in our community: Linneall Naylor, a driven local genealogist who traces her rich family legacy to Samuel Naylor, her great-great-great grandfather who was enslaved at Liberia; Stuart Scott, avid Family History Consultant for the Church of Jesus Christ of latter-day Saints, who conducts an annual African American Family History workshop at the Manassas Museum by teaching research techniques to help families discover their ancestry; Zeta Phi Beta Youth Manassas Auxiliary Group, future leaders who seek to empower people from all walks of life and espouse the highest academic ideals that encourage its members to serve in groundbreaking roles in all fields; E.J. Scott, the Vice President of the Prince William Chapter of the NAACP, who has spearheaded African American Family history workshop projects that have impacted and inspired the African American Manassas Community to know and celebrate their African American heritage; and
WHEREAS, the Manassas Museum will celebrate Black History Month in February with a Liberia Front Porch Talk, an African American Genealogy Workshop, a Spotlight Talk on African American collection items, and an Evening for Educators on African American history; and
NOW, THEREFORE, I, Harry J. Parrish II, Mayor of the City of Manassas, Virginia and on behalf of the Manassas City Council, hereby proclaim the month of February 2020 as
Black History Month in the City of Manassas, and the City Council, City Agencies and Staff hereby acknowledge and celebrate the contributions to the City of Manassas, Commonwealth of Virginia and United States of America made by African Americans.
ATTEST:
Harry J. Parrish II, Mayor Lee Ann Henderson, City Clerk On behalf of the City Council of Manassas, Virginia 86 City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110
Meeting Date: January 27, 2020
Time Estimate: 60 Minutes
Agenda Title: Public Hearing: Manassas 2040 Comprehensive Plan (CPA #2018-2000)
Recommendation: Open the public hearing. After tonight’s public hearing, continue the public hearing to Monday, February 10, 2020.
Motion: I move that public hearing be continued to Monday February 10, 2020.
Date Last Considered N/A by City Council:
Summary and/or The Comprehensive Plan is the City’s key policy document for land use, Comments: development, housing, infrastructure, transportation, and related economic and social issues. The Council will receive and consider public input regarding the draft City of Manassas 2040 Comprehensive Plan as recommended for approval by the Planning Commission following two- years of public outreach and community conversations.
More information on the project and complete draft of the plan can be found at: www.manassascity.org/planmanassas
Board – Committee – or Planning Commission – December 4, 2019 (Recommended Approval 7/0) Commission Reviewed:
Fiscal Impact: N/A
Staff Contact: Matthew D. Arcieri, AICP, Planning & Zoning Manager [email protected] (703) 257-8232
Elizabeth S. Via-Gossman, AICP, Community Development Director [email protected] (703) 257-8224
87 MEMORANDUM CITY OF MANASSAS Department of Community Development Phone: 703-257-8223 Fax: 703-257-5117
DATE: January 24, 2020
TO: Mayor & Council
FROM: Matthew D. Arcieri, AICP, Planning & Zoning Manager
THRU: W. Patrick Pate, City Manager Elizabeth S. Via-Gossman, AICP, Community Development Director
SUBJECT: CPA #2018-2000 – Manassas 2040 Comprehensive Plan
Introduction
The formulation and implementation of the Comprehensive Plan is required by the Code of Virginia. Specifically, Section 15.2-2223 requires every locality to adopt a comprehensive plan for the long-range physical development of land within its jurisdiction. Within statutory limitations afforded by state code, land development is managed according to the land use policies in the Comprehensive Plan. The Code of Virginia Section 15.2-2230 requires the locality to review the plan at least once every five years to ensure that it remains a living document reflecting the community’s overall actions, shared vision, and policies centered on physical development goals. Process and Timeline In April 2018, the Manassas City Council initiated a review and update of the Manassas Comprehensive Plan. The resulting draft plan, the Manassas 2040 Comprehensive Plan, is the culmination of a collaborative multi-year planning process that brought together citizens, stakeholders, and local officials to define a community-driven vision for the future. The Manassas 2040 Comprehensive Plan draws on community input from Community Conversations outreach efforts conducted over a two year period. The first round, in 2017, focused on high-level issues and priorities. The second round, in 2018, focused on specific
CPA #2018-2000 – 2018 Comprehensive Plan Update 88 January 24, 2020 Page 1 topics and priorities. Over this period, Manassas residents offered their ideas through 25 community discussions, 22 pop-up events, a town hall event, and a dedicated online forum. In total, Manassas Community Conversations engaged an estimated 1,300 community members in forward-thinking dialogue about the future of Manassas. For more information on the community outreach for the Comprehensive Plan visit www.manassascity.org/conversations. Using Community Conversations input, biennial Citizen Satisfaction Survey results, and supplemental studies on Housing and Transportation, the Planning Commission began drafting the new Comprehensive Plan in January 2019. The Planning Commission’s work was led by the Comprehensive Plan Committee with input welcomed from all Commission members. The Comprehensive Plan Committee met fourteen times from January to October 2019 and held a public vision summit in June 2019 to gather reactions to the draft goals and objectives. On September 25, 2019, the Planning Commission held a work session to review the draft Comprehensive Plan and recommended to proceed with the public hearing. The Planning Commission held public hearings on November 13, 2019, and December 4, 2019. Comments received throughout the public review process and staff-recommended policy changes were considered by Planning Commission. On December 4th the Commission unanimously, recommended approval with eleven additional changes based on comments received during the public hearings (Attachment 1). City Council’s formal review will begin following Planning Commission’s recommendation. City Council must act to approve, approve with amendment, or disapprove the plan within 90 days of the Planning Commission resolution. Comments received on the draft plan subsequent to the Planning Commission meetings are included in Attachment 2. Public Comment Summary During the Planning Commission’s drafting in 2019, citizens and stakeholders were invited to offer feedback on the plan through written comments, oral comments during citizen’s time, and through a sticky-note exercise during the Vision Summit. The following table provides a numerical summary of these comments.
CPA #2018-2000 – 2018 Comprehensive Plan Update 89 January 24, 2020 Page 2
Housing & Neighborhoods Economic Development Mobility Community Facilities & Infrastructure Environmental & Sustainability Health Parks, Culture, Recreation & Total Comment Type Use Land Written Community Comment 19 1 0 13 4 10 2 49 Citizen’s Time Comment 20 0 0 3 1 1 0 25 Vision Summit Comment 6 7 3 23 6 7 13 65
Summary and Analysis The Manassas 2040 Comprehensive Plan (the Plan) presents a shared vision for the future of Manassas. The Plan is intended to guide City staff, public, Planning Commission, and City Council decisions related to land use, development, transportation, and community facilities through the year 2040. This Plan is both aspirational and practical – identifying the community’s overarching goals and establishing a roadmap to achieve the desired future. Plan Structure The 2040 Comprehensive Plan outlines the community’s shared goals and identifies the actions necessary to achieve those goals. The 2040 Comprehensive Plan generally maintains the structure of the current Comprehensive Plan with goals and actions organized into the following subject areas: • Land Use – Outlines growth, development, and preservation policies as well as opportunities for new businesses, industry, housing, and mixed use development; • Housing and Neighborhoods – Identifies opportunities to meet the City’s housing needs and preserve the character of residential areas; • Economic Development – Outlines business growth, job creation efforts, and tourism; • Mobility – Identifies multi-modal transportation improvements, including road, mass transit (e.g., bus and train), bicycle, and pedestrian infrastructure; • Community Facilities – Identifies facility and infrastructure improvements needed to provide public services to the community; • Environmental Sustainability & Health – Addresses the community’s natural resources and public health goals; and
CPA #2018-2000 – 2018 Comprehensive Plan Update 90 January 24, 2020 Page 3 • Parks, Culture, & Recreation – Identifies improvements needed to parks, recreational facilities, and cultural assets. The subject areas of the 2040 Comprehensive Plan have three major elements – goals, objectives, and strategies – that define the policy guidance provided. • Goals are the aspirational statements outlining what the community wants to be in 20 years. These statements set the direction in which the community wants to move. • Objectives are the results the community wants to achieve. Achieving each of these results moves the community closer to its goals. • Strategies are the actions the community should take to achieve the objectives that support the goals. Not all strategies will be undertaken simultaneously; some need to build upon each other. In addition to the individual subject areas, the 2040 Comprehensive Plan provides a suggested implementation strategy and includes the data and trend analysis used to develop the goals, objectives, and strategies. Summary of Changes The Manassas 2040 Comprehensive Plan continues and strengthens many of the key ideas from the current plan, Manassas Next – the 2032 Comprehensive Plan, and incorporates new information, studies, and recommendations. Goals, objectives, strategies, and supporting maps for all chapters have been revised in the 2040 Comprehensive Plan. If adopted, this Comprehensive Plan Amendment (CPA #2018-2000) would repeal and replace the 2032 Comprehensive Plan in its entirety. CPA #2018-2000 would also repeal the current sector plans for Mathis (i.e., Mathis Avenue Sector Plan) and the Downtown (i.e., Old Town Sector Plan) and provide guidance for these areas within the text of the plan. The sections that follow provide a descriptive summary of major changes proposed in the revised plan. Chapter 2 – Themes and Vision Through the development of the Comprehensive Plan, four recurring themes emerged as critical to the future of Manassas. These themes resonate throughout the Plan and reflect the community’s vision for the Manassas of 2040. • The theme “Manassas is balanced” reflects the community’s need to balance growth, development, land use, and social equity.
CPA #2018-2000 – 2018 Comprehensive Plan Update 91 January 24, 2020 Page 4 • The theme “Manassas is connected” reflects ties to adjacent localities and the Washington metro region, as well as the physical assets and social infrastructure that foster economic, transportation, and social connections. • The theme “Manassas is vibrant” highlights the community’s vision for a thriving economy and high quality of life that is unique to Manassas. • The theme “Manassas is resilient” recognizes the need to identify potential vulnerabilities to effectively prevent, withstand, and quickly recover from unforeseen disruptions – whether to economy, infrastructure, or environment. The implementation plan (Appendix A) categorizes each strategy within the Plan according to these four interrelated themes. In addition to these four themes, the 2040 Comprehensive Plan replaces the adopted vision statement with the City Council’s strategic vision that Manassas will be “a community that takes pride in our authentic history, livable neighborhoods, quality schools, healthy economy, and outstanding quality of life.” Chapter 3 – Land Use The Land Use Chapter presents a new goal and revised objectives and strategies to achieve the community’s vision for development in Manassas. Like the 2032 Comprehensive Plan, the draft 2040 Comprehensive Plan continues to focus on the appropriate form and character of development in different “character areas” throughout the City. The revised objectives and strategies focus on balancing land uses, supporting redevelopment, emphasizing design quality and character, providing adequate infrastructure to support development, and improving the appearance of gateways and corridors. Major land use strategies promoted by the 2040 Comprehensive Plan include, but are not limited to: • Preservation of commercial and manufacturing opportunities in areas that do not negatively impact residential. • Preservation of existing residential areas while allowing appropriate infill development. • Increased residential density in Downtown and Mathis character areas. • Enhanced open space and connectivity. • Relocation of commercial and manufacturing uses inconsistent with the character area design guidelines, and elimination of industrial zoning from residential and Downtown character areas. • Additional consideration of transition areas at the edges of character areas to allow gradual changes in development patterns.
CPA #2018-2000 – 2018 Comprehensive Plan Update 92 January 24, 2020 Page 5 • Regulatory updates to the zoning ordinance, design and construction standards manual, architectural review guidelines to implement the character area design principles and recommendations of the Comprehensive Plan. The Character Area map serves as the long-range land use plan for the City of Manassas. As part of the 2040 Comprehensive Plan update, the Plan includes a revised character area (land use) map, revised land use definitions, and an expanded set of design principles to guide the form and character of development within each character area. The design principles have been streamlined and restructured. Major changes to the character areas include: • Suburban Neighborhoods character area – The boundaries of the Suburban Neighborhoods character area are expanded to include certain portions of the previously-designated Neighborhood Business, Sudley Medical, and Mathis character areas. Multifamily residential is added to the list of appropriate land uses to reflect current conditions within the character area. The revised design principles soften the language relating to developing new attached or multifamily residential structures in the Suburban Neighborhoods character area. The 2040 Comprehensive Plan states that new attached or multifamily residential in this character area should generally occur in the form of redevelopment of existing townhouse/apartment sites (emphasis added). The revised design principles also include new density standards for townhouse/apartment redevelopment and includes lot and building size recommendations for retail/services and office development. • Traditional Neighborhoods character area – The boundaries of the Traditional Neighborhoods character area are expanded to include certain portions of the previously-designated Sudley Medical and Mathis character areas. Multifamily residential is added to the list of appropriate land uses to reflect current conditions within the character area. The revised design principles soften the language relating to developing new multifamily and attached residential structures in the Traditional Neighborhoods character area. The Plan states that new attached or multifamily residential in this character area should generally occur in the form of redevelopment of existing townhouse/apartment sites (emphasis added). The revised design principles also include new density standards for townhouse/apartment redevelopment and includes lot and building size recommendations for retail/services and office development.
• Neighborhood Business character area – The boundaries of the Neighborhood Business character area along Dumfries Road are modified to reflect current land uses. A new
CPA #2018-2000 – 2018 Comprehensive Plan Update 93 January 24, 2020 Page 6 Neighborhood Business area is added within the Hastings Marketplace development to encompass the mixed use development along the western edge of Market Street. As a technical correction, vertical mixed use, which is supported in the neighborhood business design principles in the current plan, is added to the list of appropriate land uses. • General Business – The existing Business Corridor character area is renamed “General Business” in the 2040 Comprehensive Plan. This character area is proposed to be extended along Liberia Avenue to encompass portions previously-designated as Mathis and Industrial/Suburban Business. This designation eliminates the potential for residential land uses along this portion of the Liberia corridor. • Heavy Commercial/Suburban Business character area – The existing Industrial/Suburban Business character area is renamed “Heavy Commercial/ Suburban Business” to reflect the community’s desire to limit heavy industrial land uses within the City of Manassas. The area is also substantially reduced with the creation of the Godwin Technology character area in the western portion of the City and the expansion of the General Business area along Liberia Avenue. As a technical correction, the list of appropriate land uses is updated to exclude residential as a permitted component of vertical mixed-use development. • Downtown character area – The boundaries of the Downtown character area are modified to incorporate the Annaburg and Prescott neighborhoods. The character area incorporates many of the land use and design recommendations from the previously adopted Old Town Sector Plan into the Downtown character area. The Downtown land use and design recommendations support creating a vibrant, robust downtown, encouraging business development and new urban residential choices, while preserving the downtown’s historic identity by protecting its historic structures. The Downtown character area recommends that existing residential neighborhoods should be preserved and protected. Rather than providing specific neighborhood design guidelines like the previously adopted Old Town Sector Plan, the 2040 Comprehensive Plan states that development in Downtown Neighborhoods should follow the design principles for Traditional Neighborhood character area. Downtown Land Use – The 2040 Comprehensive Plan discontinues the land use map provided in the adopted Old Town Sector Plan. In lieu of the land use map, the 2040 Comprehensive Plan designates a “Downtown Core” area and a primary retail/entertainment edge and provides guidelines for these areas. This approach is generally more flexible than the Old Town Sector Plan to address market uncertainties and existing conditions.
CPA #2018-2000 – 2018 Comprehensive Plan Update 94 January 24, 2020 Page 7 Downtown Building Height – Building height within the Downtown was a major topic of deliberation during the 2040 Comprehensive Plan development. While the 2040 Comprehensive Plan does not recommend a specific height cap on development within the Historic Downtown, new buildings within the area designated “Downtown core” taller than 130 percent of the prevailing height along the block face should be stepped back so that the additional building height is not visible from the street adjacent to the block face. The design principles also state that there should be no increase to the height or stories of contributing structures. This balanced approach to building height reflects the need to preserve the historic identity of the community while allowing infill development to enhance the quality of the area. Downtown Opportunity Areas – The Downtown character area includes a map and recommendations for unique opportunity areas for redevelopment and infill that would enhance the surrounding area. This concept is a continuation of the opportunity areas and neighborhood recommendations identified in the existing sector plan. The purpose of opportunity areas varies from site to site. Opportunity sites allow for the identification of uses desired for a particular site or indicate where deviations from the character area design principles may be permitted. They may also identify areas for specific environmental or historic resource protections or indicate additional emphasis on transitions for infill sites not otherwise provided for in the character area design principles. By identifying locations for infill and redevelopment, the concept provides transparency to the citizens and the development community. • Mathis character area – The Mathis character area is proposed to be reduced in area, and the portion of the character area along the north side of Liberia Avenue from Centreville Road to Richmond Avenue is proposed to be designated as General Business. The land use and design principles are based on the previously adopted Mathis Avenue Sector Plan, which have been incorporated into the Mathis character area. The Mathis character area design principles recommend creating a mixed-residential area with supportive commercial uses that complements the historic character of Downtown. The Mathis character area provides an opportunity for a variety of high-quality residential neighborhoods, including small lot single-family homes, townhouse units, and mid-rise multifamily units. Overall, the proposed density within the Mathis corridor is recommended to be reduced from high-rise development proposed under the adopted sector plan to mid-rise development. Land uses throughout the Mathis character area are generally more flexible under the proposed 2040 Comprehensive Plan to address market uncertainties and existing conditions.
CPA #2018-2000 – 2018 Comprehensive Plan Update 95 January 24, 2020 Page 8 • Sudley Medical character area – The boundaries of the existing Hospital/Sudley character area have been reduced and the character area is proposed to be renamed the Sudley Medical character area. The 2040 Comprehensive Plan incorporates design principles focused on creating a high-quality medical center focused on health and wellness. It should be noted that the current 2032 Comprehensive Plan provides no design principles for this area. • Godwin Technology character area – The map and plan create a new Godwin Technology character area with land use and design recommendations to create a high- quality, regional employment center. This character area is located along Godwin Drive and Nokesville Road in the western portion of the City. The Godwin Technology character area encompasses and eliminates the existing Manassas Landing character area and substantially reduces the existing Industrial/Suburban Business character area. • Airport – The boundaries of the Airport character area have been modified to include additional airport and industrial land located north of the Norfolk Southern railroad right of way. The character area language has been updated in consultation with Manassas Regional Airport staff. • Gateways and Corridors character area – The Gateways and Corridors character area is intended to serve as an overlay character area to the other land use designations. New gateways are included at the following locations: Wellington Rd/Godwin Dr; Centreville Rd at the City’s eastern gateway; Liberia Ave at the City’s northern gateway; Stonewall Rd/Centreville Road at the western gateway to the Historic Downtown; and Wellington Rd/Liberia Ave. The designated gateway at Richmond Ave/Liberia Ave has been eliminated, and the exact location of the additional designated gateways has been modified, as appropriate. In addition, the designated corridors have been modified to better align with the Complete Streets typology. Chapter 4 – Housing and Neighborhoods The Housing and Neighborhoods Chapter is based largely on the technical recommendations from the Manassas 2019 Citywide Housing Plan. The Chapter includes a revised goal and recommends new objectives and strategies for addressing neighborhood vitality, neighborhood partnerships, neighborhood character, housing affordability and quality, and housing balance. Among the recommendations in the Housing and Neighborhoods Chapter, the Plan recommends that the City address the housing needs of the community through: • Preservation of existing neighborhoods through neighborhood enhancement projects, code enforcement, grants, neighborhood capacity building, and other programs; • New residential uses in the Mathis and Downtown character areas;
CPA #2018-2000 – 2018 Comprehensive Plan Update 96 January 24, 2020 Page 9 • Development of higher-end housing to capture a market segment currently underrepresented in Manassas; and, • Ordinance and zoning changes to support affordable and “missing middle” housing, particularly for young and elderly family members. In addition to new objectives and strategies, the 2040 Comprehensive Plan discontinues the use of “General Neighborhood Areas” for neighborhood planning. These neighborhood areas have provided limited usefulness as they do not follow census boundaries, and therefore, cannot be used for benchmarking neighborhood quality indicators. Chapter 5 – Economic Development The Economic Development Chapter includes revisions to align with the Economic Development strategic plan. The Chapter recommends a new goal and objectives and strategies for economic development promotion, business attraction and expansion, development and redevelopment, workforce development, and tourism. The Chapter also includes a map identifying available economic development incentive areas within Manassas. Chapter 6 – Mobility The revised Mobility Chapter continues the 2032 Comprehensive Plan’s focus on multimodal transportation and incorporates the technical recommendations of the 2019 Manassas Transportation Master Plan. The revised objectives and strategies address recommendations for the regional network, multimodal connectivity, the local network, and mobility safety, resiliency, and sustainability. Of particular note, the revised strategies include recommended level of service ratings of “C” or better for the majority of City streets, with “D” or better along the Liberia Avenue and Godwin Drive corridors. The Chapter identifies recommended roadway transportation improvements through the year 2040 as required by Code of Virginia § 15.2-2223. Major mobility projects and initiatives promoted by the 2040 Comprehensive Plan include, but are not limited to: • Godwin Drive extended; • Route 28 improvements, including Bus Rapid Transit; • Improved transit services, including OmniRide bus and Virginia Railway Express; and, • Citywide bike and pedestrian infrastructure and safety projects. In addition to the specific improvements listed in the Plan, the revised Mobility Chapter implements the 2032 policy recommendation to develop a complete streets plan with the adoption of a complete streets typology map and typical road cross-sections. The complete streets typology moves away from the traditional functional street classification system that
CPA #2018-2000 – 2018 Comprehensive Plan Update 97 January 24, 2020 Page 10 addresses only vehicular circulation. The complete streets typology addresses safety and comfort for all users, including pedestrians, bicyclists, motorists, and transit riders of all ages and abilities. The complete streets typology map and typical road cross-sections are intended to be used when planning roadway improvements to determine the optimal road geometry and required pedestrian and bicycle infrastructure. The Mobility Chapter replaces the current Bike and Pedestrian Master Plan with an updated bike network plan and a pedestrian network plan to address sidewalk gaps and pedestrian safety. While the City seeks to provide pedestrian and bike accommodations on all streets through the complete streets typology, the bike and pedestrian network plans represent the constrained plan for prioritizing capital improvements. It should be noted that the long-range bike network does not include the Winter’s Branch trail extension from Wellington Road to Grant Avenue based on feedback from residents in the surrounding neighborhood. Chapter 7 – Community Facilities and Infrastructure The Community Facilities and Infrastructure Chapter addresses facility and infrastructure needs to meet current demands and future service needs through 2040. The Plan identifies that particular attention is needed to improve public schools, sanitary sewer system capacity, and fire and rescue response. The Chapter includes an updated community facilities map and revised objectives and strategies to address general and administrative facilities, education, public safety, infrastructure, solid waste management, and telecommunications. Specific recommendations include, but are not limited to: • Modernizing city-owned offices; • Providing additional multipurpose community spaces; • Supporting the Manassas City Public Schools School Facility Plan; • Completing construction of Fire and Rescue Station #21 and the new public safety facility; • Planning for an additional fire station to provide the optimal 4-minute response time citywide; • Completing infrastructure improvements and upgrades to address water, wastewater, stormwater, and electric infrastructure demands. • Updating and implementing the City’s solid waste management plan; and, • Implementing Wi-Fi accessible public spaces.
CPA #2018-2000 – 2018 Comprehensive Plan Update 98 January 24, 2020 Page 11 In addition, the Chapter includes revised level of service standards that serve as the basis for developing the City’s Capital Improvement Program and for analyzing the impacts of new development. The revised standards address police facilities and identify school student generation by development type for the purposes of calculating student generation rates for new development. Chapter 8 – Environmental Sustainability and Health The Environmental Sustainability and Health Chapter incorporates recommendations that will help Manassas become a more sustainable, resilient, and healthy city. The revised objectives and strategies call for the City to implement an overarching sustainability ethic, develop a sustainability and green infrastructure plan, and preserve and protect vegetation, tree canopy, and water resources, improve air quality, and reduce noise and light pollution. The Chapter includes a green infrastructure network map, which identifies network gaps and areas for potential green streets. The Chapter also incorporates a new objective and supporting strategies to address public health. Chapter 9 – Parks, Culture, and Recreation The Parks, Culture, and Recreation Chapter is reorganized and revised to incorporate new community needs identified following the 2016 Parks Needs Assessment and Facility Plan. The Chapter includes objectives and strategies addressing facilities and amenities, historic preservation, maintenance and reinvestments in existing facilities, development and redevelopment impacts, greenways and trails, and culture and the arts. Major projects recommended in the 2040 Comprehensive Plan include, but are not limited to: • Updating the 2016 Parks, Recreation, and Cultural Needs Assessment and Facilities Plan following the 2020 census; • Implementing the Dean Park Master Plan; • Implementing the Stonewall Park Master Plan; • Renovating Manassas Museum; and, • Reinvesting in library facilities. In addition, the Chapter includes revised level of service standards that serve as the basis for developing the City’s Capital Improvement Program and for analyzing the impacts of new development. The level of service standards have been updated to address changes in existing facilities, incorporate school facilities available for public use per the City/school shared use agreement, and update facility deficits based on current population projections.
CPA #2018-2000 – 2018 Comprehensive Plan Update 99 January 24, 2020 Page 12 Staff Recommendation Pursuant to Code of Virginia § 15.2-2223, staff finds that the draft 2040 Comprehensive Plan will provide a coordinated and harmonious development of the City of Manassas and will, in accordance with present and probable future needs and resources, best promote the health, safety, morals, order, convenience, prosperity and general welfare of the inhabitants, including the elderly and persons with disabilities. Staff recommends approval of CPA #2018-2000.
CPA #2018-2000 – 2018 Comprehensive Plan Update 100 January 24, 2020 Page 13 101 102 103 104
MINUTES City of Manassas Planning Commission Public Hearing Meeting
November 13, 2019 – 7:00 p.m.
Members Present: Harry Clark – Chairman Ken Johnson – Vice-Chair Russell Harrison Robert Schilpp Bill Thompson Elaine Trautwein Martha Wilson
Members Absent: None
Staff: Elizabeth Via-Gossman – Community Development Director Matthew Arcieri – Planning & Zoning Manager Kelly Davis – Senior Planner Christen Miller – Boards & Commissions Clerk
CALL TO ORDER The Chairman called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
DETERMINATION OF A QUORUM Clerk took the roll, and a quorum was determined.
APPROVAL OF MINUTES – October 2, 2019 Ms. Wilson motioned to approve the minutes, as revised. Ms. Trautwein seconded the motion. The MOTION CARRIED UNANIMOUSLY BY VOICE VOTE.
CITIZENS’ COMMENT TIME (other than agenda items) No citizens came forward to speak.
PUBLIC HEARINGS
The Chairman stated that the affidavit before him was signed by an authorized agent of the Prince William Times Newspaper, and the advertisement for the public hearing listed on tonight’s agenda was duly published in the newspaper in accordance with the law.
105
Planning Commission Minutes –November 13, 2019 Page 2
CPA #2018-2000, Manassas 2040 Comprehensive Plan: Staff Presentation and Public Hearing
Ms. Davis provided a summary and stated that the Manassas 2040 Comprehensive Plan (the Plan) presents a shared vision for the future of Manassas. The Plan is intended to guide City staff, public, Planning Commission, and City Council decisions related to land use, development, transportation, and community facilities through the year 2040. This Plan is both aspirational and practical – identifying the community’s overarching goals and establishing a roadmap to achieve the desired future. Ms. Davis shared a video to provide a more detailed overview showing that the 2040 Comprehensive Plan outlines the community’s shared goals and identifies the actions necessary to achieve those goals. Finally, Ms. Davis provided an overview of the key land use and transportation recommendations in the draft plan.
Planning Commission Discussion: None.
Citizens’ Comment Time:
Father Ramon Dominquez, 9501 Dean Park Lane, Don Bosco Center, applauded the planning efforts. He recommended that that proposed Godwin Technology character area add institutional uses as an allowable use and remove the restriction on residential uses in the character area (limited to The Landing at Cannon Branch as drafted).
Dany Reyes Umanzor, 9440 Taney Road, suggested that the City make neighborhood parks top priority and include small all-weather fields that will not be taken over by leagues in neighborhoods.
Edwin Martinez, 9420 Taney Road, spoke in support of the need to identify alternative education paths, apprenticeships, and technical training in schools.
Erith Garcia, 9422 Taney Road, suggested that city street projects include bike lanes or shared lane markings as part of their design, supporting the Healthy Eating Active Living initiative, the importatnce of having good bike facilities, and suggesting better connected bike paths.
Greg Tsukalas, 9661 Old Wellington Road, spoke in favor of the Plan and expressed thanks on behalf of the Industrial School Committee.
Raymond Beverage, 8591 King Carter Street, complimented the Plan, including addressing the community’s comments, references, matrix, June 2019 Housing Study. He provided suggestions to address the Community Health Assessment and suggested additional language for addressing mobility for all ages and abilities within the Mobility chapter.
Judith Molinelli, 9209 Maple Street, shared Lynn Forkell Green’s written comment and reminded commission of the results of her community survey. She strongly encouraged a three-story height restriction in the Downtown. 106
Planning Commission Minutes –November 13, 2019 Page 3
Phil Landren, Property Owner, spoke against high rise buildings Downtown and strongly encouraged height restrictions in the Downtown.
Alexandria (Alli) Forkell, city resident, spoke against high rise buildings in Downtown and strongly encouraged height restriction in the Downtown. She recommended incorporating additional workforce development, such as a culinary arts program, in Downtown redevelopment efforts.
Mike Vanderpool, on behalf of the owner of property at the corner of Liberia/Euclid, recommended consideration of extending the Mathis character area along Liberia Avenue rather than the General Business character area that is currently recommended.
Mark Hempen, 9311 Prescott Avenue, gave positive feedback regarding Plan, including citizen participation in the planning process, and keeping the character of the City’s historic heart.
Mark Epstein, 9026 Traveller Street, supported bike trails and the potential of the Mathis corridor, and suggested outreach for Micron and Amazon employees to take residence in Manassas.
Mr. Harrison motioned to continue the public hearing until December 4, 2019 at 7 p.m. in City Hall Council Chambers. Mr. Johnson seconded the motion.
Roll Call by Clerk: Mr. Harrison Y Mr. Johnson Y Mr. Schilpp Y Mr. Thompson Y Ms. Wilson Y Ms. Trautwein Y
Chairman Clark Y
The MOTION PASSED UNANIMOUSLY.
ADJOURNMENT Ms. Wilson motioned to adjourn the meeting. The MOTION CARRIED UNANIMOUSLY BY VOICE VOTE and the meeting was adjourned at 7:59 p.m.
______Harry Clark, Chairman Date
______Christen Miller, Planning Commission Clerk Date
107
DRAFT MINUTES City of Manassas Planning Commission December 4, 2019 – 7:00 p.m.
Members Present: Harry Clark – Chairman Ken Johnson – Vice-Chair Russell Harrison Robert Schilpp Bill Thompson Elaine Trautwein Martha Wilson
Members Absent: None
Staff: Elizabeth Via-Gossman – Community Development Director Matthew Arcieri – Planning & Zoning Manager Kelly Davis – Senior Planner Christen Miller – Boards & Commissions Clerk
CALL TO ORDER
The Chairman called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
DETERMINATION OF A QUORUM
Clerk took the roll, and a quorum was determined.
APPROVAL OF MINUTES – November 13, 2019
Ms. Trautwein motioned to approve the minutes. Ms. Wilson seconded the motion. The MOTION CARRIED UNANIMOUSLY BY VOICE VOTE.
CITIZENS’ COMMENT TIME (other than agenda items)
No citizens came forward to speak.
PUBLIC HEARINGS
The Chairman stated that the affidavit before him was signed by an authorized agent of the Prince William Times Newspaper, and the advertisement for the public hearing listed on tonight’s agenda was duly published in the newspaper in accordance with the law.
PUBLIC HEARING (CONTINUED FROM NOVEMBER 13, 2019)
CPA #2018-2000, Manassas 2040 Comprehensive Plan: Public Hearing
Judith Molinelli, 9209 Maple Street, spoke in support of “Preserve Historic Manassas” and strongly encourages height restrictions in Historic District. She shared that she feels there was misrepresentation of 108 the survey and petition from citizens and is against 75-foot tall buildings like the Messenger Building. Planning Commission Minutes – DRAFT December 4, 2019 ______Page 2
Gene Molinelli, 9209 Maple Street, reminded commission of survey from citizens regarding height restrictions within historic Manassas. He suggested submitting draft Plan without section on downtown land use and requested that the mayor recuse himself from votes if it comes down to a tie due to conflict of interest being he owns property that will be affected by the decision.
Sheryl Bass, 8563 Yoder Street, spoke in support of “Preserve Historic Manassas” and strongly encouraged height restrictions in the Historic District.
Josh Schwartz, 8809 Quarry Road, loves the historic character in the city, feels it draws people to visit, noted there was no Facebook invite for the meeting, and would like to see improvement in communication.
Jhordyz Rodriguez, 9824 Town Lane, suggested that City make bike lanes and a bike park a priority, supporting the Healthy Living initiative.
Mark Epstein, 9026 Traveller Street, supports the bike lanes, would like to be informed on the plans for the Mathis corridor, specifically the theatre and bowling alley, and supports the buildings and architecture within the Historic District
Lynn Forkell Greene, 10118 Greenleaf Drive, spoke in support of “Preserve Historic Manassas” and strongly encourages height restrictions in Historic District, feels public feedback is vital and doesn’t feel heard.
Miguel Pires, Zandras Restaurant, resident and business owner, supports maintaining current height restrictions, feels the city has developed and is vibrant Downtown area that attracts families and people from all over. In support of planning, mixed use and believes that restricting building heights prevents growth. Shared that he is in commercial real estate and he has had many inquiries regarding new businesses within the historic district and said to keep up the good work.
Coleman Rector, Owner of Messenger Place, spoke in support of the growth in Historic Manassas, feels the town is revitalized and vibrant because of the people the growth brings. Spoke on the city being a transportation hub close to residential. He state the Messenger Place Building is 63 feet and not 75 feet in height. Requests to continue to support economic growth and continues to support taller buildings.
Carmella Patrick, Manassas Business Council Chair, spoke in support of current regulations on building heights. Reducing building height would place limitations on future development and redevelopment. Supports all businesses in the area and feels the city should accommodate business and focus on parking within the historic district. Low rise redevelopment
Denese Tamer, 9306 Prescott Avenue, spoke in support of redeveloping the Olde Town Inn, would like to see a historical inn to add to the history of Manassas.
Mark Olsen, City of Manassas Economic Development Authority Chairman, spoke on behalf of the City of Manassas Economic Development Committee in support of maintaining the current height restrictions and feels the more people we can bring into the city the better.
Alexandria Forkell, feels the city is taking away the historic, hometown feel and struggles as a teacher with overcrowded classrooms resorting to using her own money because lack of support and resources, states renters don’t stay, and suggests transparency. Would like to see more schools built and suggests the city start thinking long term. 109
Planning Commission Minutes – DRAFT December 4, 2019 ______Page 3
Harriet Carter, Prescott Ave, thanked the city staff and Commission for the hard work, spoke in support of the changes and loves the Historic Center. Spoke in support of having limited height restrictions.
Ross Snare, on behalf Prince William Chamber of Commerce, oppose the inclusion of language that would limit height restrictions in Historic Manassas. Suggests the plan provide a stable and predictable business environment.
John Scancella, Cedar Ridge Drive, spoke in response to the letter from the Chamber of Commerce and said it was irrelevant.
Ms. Wilson motioned to close the public hearing and Mr. Johnson seconded the motion.
Roll Call by Clerk: Commissioner Wilson Y Commissioner Johnson Y Chairman Clark Y
Commissioner Harrison Y
Commissioner Schilpp Y Commissioner Thompson Y Commissioner Trautwein Y
THE MOTION PASSED UNANIMOUSLY.
CPA #2018-2000, Manassas 2040 Comprehensive Plan: Planning Commission Discussion and Action
Ms. Kelly Davis provided an overview and additional clarification on the Manassas 2040 Comprehensive Plan and gave background information on building height polices and zoning regulations. Ms. Davis noted all recommended changes to the Manassas 2040 Comprehensive Plan and noted all changes that were not recommended.
Mr. Harrison asked for clarification on eliminating industrial zoning in downtown and working with property owners on redevelopment. Ms. Davis responded there is an existing strategy in the plan to work proactively with business owners to initiate and identify rezonings
Mr. Johnson asked for clarification on Item 9 of Attachment A – “Update the level of service table to correct the number of diamond fields” by two and recommended to be more specific. Ms. Davis clarified that Item 9 spoke of the general t-ball fields and would be clarified.
Ms. Trautwein asked a series of questions regarding building height in the downtown and Ms. Davis provided the following clarification: • There are no 75-foot tall buildings within the Historic Downtown; the Micron expansion is an example of a building in the City exceeding 75 feet in height. • The City Parking Garage (65-feet) and Messenger Place (63-feet) are the tallest buildings downtown. • There is one undeveloped property zoned B-3.5 that is not developed - the Jefferson Square residential development of 2 - 3 story townhomes. • The Comprehensive Plan includes a strategy to eliminate industrial zoning from within the downtown. The Comprehensive Plan is the policy document and is implemented through zoning 110 regulations. The zoning ordinance is reviewed and updated on an annual basis and, following Planning Commission Minutes – DRAFT December 4, 2019 ______Page 4
adoption of the Comprehensive Plan, zoning updates to align the plan and ordinance would be appropriate. • The zoning text and rezoning processes include public meeting that are advertised and open to the public. • The existing Historic District guidelines contain language regarding stepping back taller buildings. The draft Comprehensive Plan includes a strategy to update this guidance consistent with the new stepback language in the draft plan.
Ms. Wilson commented that the buildings from West Street to Grant Avenue are non-contributing taller buildings in that area may be appropriate.
Ms. Trautwein spoke on the suggestions/comments regarding lack of transparency. She stated that when the process began back in January, the process has been very transparent and all citizen comments and suggestions during this process have been documented during community conversations and citizen’s time and all were thoughtfully considered.
Chairman Clark presented resolution with the following additional changes:
• Amendment 3. Include “High quality” in the new language • Amendment 5. Include “motorists” in the new language • Amendment 9. Clarify the types of t-ball fields
Mr. Harrison motioned to approve resolution as amended. Ms. Trautwein seconded the motion.
Roll Call by Clerk: Commissioner Harrison Y Commissioner Trautwein Y Chairman Clark Y
Commissioner Johnson Y
Commissioner Schilpp Y Commissioner Thompson Y Commissioner Wilson Y
The MOTION PASSED UNANIMOUSLY.
Chairman Clark presented the following additional change recommended by Commissioner Trautwein:
Revised strategy: “LU 3.2.4 Eliminate industrial zoning from residential and Downtown character areas and remove heavy industrial zoning throughout the City by working proactively with property owners to initiate rezonings. Limit negative impacts (e.g., height) of existing industrial zoning in the Downtown character area through a zoning text amendment.”
Ms. Trautwein motioned to recommend approval of the resolution as amended. Ms. Wilson seconded the motion.
111
Planning Commission Minutes – DRAFT December 4, 2019 ______Page 5
Roll Call by Clerk: Commissioner Trautwein Y Commissioner Wilson Y Chairman Clark Y Commissioner Harrison Y Commissioner Johnson Y Commissioner Schilpp Y Commissioner Thompson Y
The MOTION PASSED UNANIMOUSLY.
Chairman Clark asked if there is a motion to take any of the requested policy changes from Attachment B over to Attachment A. There were none.
Mr. Schilpp motioned to recommend approval CPA #2018-2000. Ms. Trautwein seconded the motion.
Roll Call by Clerk: Commissioner Schilpp Y Commissioner Trautwein Y Commissioner Wilson Y Chairman Clark Y Commissioner Harrison Y Commissioner Johnson Y Commissioner Thompson Y
The MOTION PASSED UNANIMOUSLY.
112 2040 COMPREHENSIVE PLAN UPDATE CITY COUNCIL JANUARY 27, 2020 ADDITIONAL PUBLIC COMMENTS
Received January 15, 2020
113 1
2040 COMPREHENSIVE PLAN UPDATE CITY COUNCIL JANUARY 27, 2020 ADDITIONAL PUBLIC COMMENTS
114 2
2040 COMPREHENSIVE PLAN UPDATE CITY COUNCIL JANUARY 27, 2020 ADDITIONAL PUBLIC COMMENTS
115 3
2040 COMPREHENSIVE PLAN UPDATE CITY COUNCIL JANUARY 27, 2020 ADDITIONAL PUBLIC COMMENTS
Received January 21, 2020 via website:
Share your comments on the 2040 Comprehensive Plan Update.: Comments on the draft City of Manassas Comprehensive Plan Chapter 6, Mobility:
Introduction:
The introduction on pages 1-2 contains no mention of our looming and existential global climate crisis, the large role of CO2 emissions from personal motor vehicles in contributing to that crisis, or any need to reduce carbon-dioxide emissions from our transportation sector. The second paragraph could at least include a reference to that problem.
Electric vehicles and electric-assist bicycles, which can increasingly be powered by electricity generated from renewable sources, and also shared-ownership vehicles, are key emerging transportation innovations that should be mentioned in the introduction, which does reference autonomous vehicles and scooters
Technology platforms should be explored to increase shared vehicle use in Manassas.
Table 6.1 – Key Transportation Projects:
Project #8, widening Godwin Dr to 6 lanes between Nokesville and Sudley Roads. This project is premature until there is a Record of Decision for the extension of Godwin Dr as a Rte 28 bypass. In addition, unless the Godwin Dr Extension is built and managed to exclude toll-free travel by single- occupant vehicles during peak travel times, that project will likely provide little or no lasting benefit to Manassas or the region. It will mostly serve as a magnet for induced traffic and new sprawl to our west.
Project #9, Dumfries Rd shared-use path between Hastings Dr and Wellington Rd: The $2.5 million price tag for such a short path seems excessive. Moreover, this roadway segment appears to have excessive motor vehicle capacity, suggesting that a road diet that removes a travel lane in each direction to add wide sidewalks and/or protected bikelanes would be a more cost-effective and desirable alternative.
Project #10, “add bike facilities on Sudley Rd from Godwin Dr to Grant Ave”, $4.9 million: The bike facility type should be specified here, and the description should clarify whether this project is separate from the project to add a third northbound lane to this segment of Sudley Rd. Where this segment of Sudley Rd already has more than two through travel lanes per direction, the motor vehicle capacity is already excessive. Any third lane on Sudley Rd should be reserved for buses, carpools, right-turning vehicles, emergency vehicles, and through bicycles.
Otherwise, the 21 listed “key transportation projects” seem reasonable, if incompletely scoped and possibly overpriced.
116 4
2040 COMPREHENSIVE PLAN UPDATE CITY COUNCIL JANUARY 27, 2020 ADDITIONAL PUBLIC COMMENTS
Objectives & Strategies:
Regional Network: These objectives and strategies seem adequate.
Multimodal Connectivity: Expand MOB. 6.2.3 to include the maintenance of paved sidewalk and asphalt trail surfaces, including vegetation intrusions. Add MOB. 6.2.11 to install wayfinding signs on the Winters Branch Trail and similar shared-use paths that are removed from signed streets.
Local Network: Under Local Network (or under Multimodal Connectivity) add a strategy to break up superblocks by creating new local streets or trails, especially in planning and approving redevelopment projects. The superblock between Prince William St, Fairview Ave, Wellington Rd, and Main St is one of several that should be broken up. Superblocks along Mathis and Euclid Aves are others.
Allen Muchnick 9625 Park St, Manassas VA 20110 [email protected] 703-625-2453
117 5
2040 COMPREHENSIVE PLAN UPDATE CITY COUNCIL JANUARY 27, 2020 ADDITIONAL PUBLIC COMMENTS
118 6
2040 COMPREHENSIVE PLAN UPDATE CITY COUNCIL JANUARY 27, 2020 ADDITIONAL PUBLIC COMMENTS
119 7
2040 COMPREHENSIVE PLAN UPDATE CITY COUNCIL JANUARY 27, 2020 ADDITIONAL PUBLIC COMMENTS
120 8
2040 COMPREHENSIVE PLAN UPDATE CITY COUNCIL JANUARY 27, 2020 ADDITIONAL PUBLIC COMMENTS
121 9
Link to Draft 2040 Comprehensive Plan: www.manassascity.org/planmanassas
122 CITY OF MANASSAS CITY COUNCIL STAFF REPORT FIRESTONE COMPLETE AUTO CARE SUP #2020-01
Proposed Use: This is a request for a special use permit to allow a Motor Vehicle Repair, Minor use.
Location: The subject property is located at 8805 Liberia Avenue within the existing parking area for The Home Depot.
Existing Zoning: B-4, General Commercial
Parcel Size: ±12.04-acre parcel / ±0.77 acres subject to SUP
Comprehensive Plan Designation: Mathis Corridor and Corridor
Date Accepted for Review: July 16, 2019 Planning Commission Hearing: December 4, 2019 City Council Hearing: January 27, 2020
123
MEMORANDUM
CITY OF MANASSAS
Department of Community Development
SUP #2020-01, Firestone Complete Auto Care 8805 Liberia Avenue
Public Hearing Dates: Planning Commission: December 4, 2019 City Council: January 27, 2020
Recommendation: Planning Commission: Approve Staff: Approve
OVERVIEW OF REQUEST
Request: To consider a special use permit to allow a minor motor vehicle repair use within the existing parking area of The Home Depot at 8805 Liberia Avenue.
Surrounding Land Uses:
Home Depot Restaurants/ Retail Sales (Retail Sales and Garden (H-Mart) Center)
Gasoline Sales
Subject Site Financial Institution (Suntrust Bank)
Motor Vehicle Sales Commerce Corner (Flex Warehouse/ Motor Vehicle Repair)
SUP #2020-01, Firestone Complete Auto Care January 24, 2020 124 Page 2
Public Notice: This case has been advertised in accordance with requirements of the Code of Virginia and the City of Manassas, including newspaper advertisement, adjacent property owner notification (a total of 30 mailings), and public hearing signs posted on the property.
PLANNING COMMISSION RECOMMENDATION
Planning Commission held a public hearing on December 4, 2019. One public comment was received. A copy of the Planning Commission minutes and resolution can be found in Attachment 4. Planning Commission recommended approval (4/3). Dissenting members of the Commission expressed concerns that motor vehicle repair uses are not consistent with the long-range plan for the Mathis Area character area. The Planning Commission requested that staff set up a worksession to discuss implementation steps to address this issue following adoption of the new 2040 Comprehensive Plan.
Subsequent to the Commission meeting the conditions have been updated to remove duplicative language on indoor repair that is already contained in the zoning ordinance.
STAFF RECOMMENDATION The request, with the proposed SUP conditions and performance measures, is not anticipated to have a negative land use impact on the existing patterns of development. Staff recommends approval of SUP #2020-01, as conditioned dated January 21, 2020. Staff: Mathew Arcieri, AICP, Planning & Zoning Manager Contact Information: 703-257-8232, [email protected] Attachments: 1. Staff Analysis 2. Conditions dated January 21, 2020 3. Generalized Development Plan (GDP) and Elevations 4. Planning Commission Resolution and Draft Meeting Minutes
Agency comments have been incorporated into Attachment 1. Staff Analysis. Application and preliminary agency comments are available at the Department of Community Development office (9027 Center Street, Room 202, Manassas, VA 20110) and can be provided upon request.
SUP #2020-01, Firestone Complete Auto Care January 24, 2020 125 Page 3
ATTACHMENT 1: STAFF ANALYSIS Background and History:
The applicant, Pavilion Development Company, is seeking a special use permit to allow a minor motor vehicle repair use as an outparcel development on the existing parking lot area of The Home Depot at 8805 Liberia Avenue. The Applicant is proposing to subdivide the property and construct a Firestone Complete Auto Care with eight (8) repair bays.
Pursuant to the City’s definition of minor motor vehicle repair, uses are limited to minor repairs and routine maintenance of automobiles, non-commercial vehicles or trucks, motorcycles, recreational vehicles, or boats. Typical uses include, but are not limited to, tire sales and installation, electronics installation or repair, air conditioning, brakes, mufflers, oil and lubrication, windshield glass replacement services, or similar uses where minor repairs and routine maintenance are conducted.
The request does not include major body, engine, and transmission repairs of automobiles, commercial vehicles or trucks, trailers, construction equipment, agricultural implements, or similar industrial equipment. These uses are defined as major motor vehicle repair, which is a prohibited use in the B-4 zoning district.
Comprehensive Plan Analysis:
The subject property is located within the Mathis Avenue character area of the Comprehensive Plan. Development and land use within the Mathis Avenue character area is guided by the Mathis Avenue Sector Plan, which provides strategies and goals for redevelopment and reinvestment in the corridor. The subject property is also located along Liberia Avenue, a designated Corridor character area in the Comprehensive Plan.
While this request does not specifically support the redevelopment goals of the Sector Plan, the request is not anticipated to have a negative land use impact on the existing patterns of development within the corridor.
Land Use
Manassas will maintain its existing pattern of residential, commercial, and open space land uses, emphasize improved design principles, promote mixed uses compatible with existing neighborhoods, accommodate high quality infill and redevelopment where appropriate, and reinforce the unique and positive qualities of diverse neighborhoods.
SUP #2020-01, Firestone Complete Auto Care January 24, 2020 126 Page 4
Goal/Objective/Strategy Staff Analysis Chapter 3: Land Use (Comprehensive Plan) Strategy 3.2.1: Assess development or This project has minimal external impacts redevelopment impacts on the visual on the surrounding land uses. The quality, mobility and cohesiveness of proposed SUP conditions and zoning the community, and additional factors ordinance performance standards mitigate that otherwise define its character. any potential impacts of the motor vehicle repair use.
Land Use
This project promotes infill redevelopment of an existing commercial parking lot. Under the Zoning Ordinance, the proposed use is categorized as Motor Vehicle Repair, Minor, and is subject to a set of performance standards that prohibit outdoor service, display, and storage of motor vehicles. Although it is recognized that the long-term use of the property under the adopted Mathis Avenue Sector Plan is to be campus employment, the property’s existing by- right use for retail sales and a garden center (Home Depot) as well as the presence of motor vehicle repair on adjacent properties makes the proposed use consistent with surrounding patterns of development.
In addition, while the Mathis Avenue Sector Plan identifies motor vehicle repair as incompatible with the desired vision, the proposed SUP conditions and performance standards for motor vehicle repair are provided to mitigate negative impacts of the proposed use. The conditions also address the Mathis Avenue Sector Plan goals with regards to sign controls and building materials.
Community Appearance
The applicant’s building design was developed to mitigate potential visual impacts along Liberia Avenue, a Comprehensive Plan designated corridor. The building is oriented so that the repair bay doors are not visible from Liberia Avenue, and faux windows, awnings, and foundation landscaping have been incorporated to soften the visual impact of the building mass along Liberia Avenue. The SUP conditions include substantial conformance with the submitted elevations, which include brick, an architectural concrete masonry unit veneer water table, and EIFS cornice.
In addition, the SUP plan preserves existing established landscaping buffers and provides landscaping above and beyond the minimum zoning ordinance requirements.
SUP #2020-01, Firestone Complete Auto Care January 24, 2020 127 Page 5
Signage
This Special Use Permit includes a request to modify the sign requirements as summarized in Table 1 to allow a wall sign on the east elevation of the building. In staff’s analysis, the transfer of wall signage from the south elevation facing Liberia Avenue to the east elevation facing the entrance drive is an appropriate use of the SUP modification, provided the cumulative wall signage does not exceed the total sign area allowed under the zoning ordinance. The applicant is proposing a total of 148.5 square footage (SF) of wall signage, which is less than the 155.5 SF permitted on the site. Table 1. Proposed Sign Modification
Sign Location / Type Proposed Sign Area Permitted Sign Area Illumination South Elevation 63.625 SF 130.51 SF Internally Illuminated (Liberia Avenue) Wall Sign East Elevation Wall 63.625 SF 0 SF Internally Illuminated Sign North Elevation 20.8 SF 25 SF Internally Illuminated (Facing Parking Lot) Wall Sign Total 148.5 SF 155.5 SF
Economic Development
Manassas will have a strong and diverse economy that provides quality jobs, meets the retail needs of the community, attracts new residents, and creates tourism opportunities, while generating revenues that provide for superior public services and facilities.
The Department of Economic Development supports this application as an infill project which will add commercial development on underutilized parking.
Mobility
Manassas will have a safe, efficient, multi-modal transportation system with streets sufficient to support businesses and residents, providing public transportation and pedestrian- and bicycle- friendly facilities, while being sensitive to the design context of the City and its neighborhoods.
The proposed use is an outparcel development within the existing parking lot area of The Home Depot and will utilize the existing access points onto Liberia Avenue. A traffic impact analysis (TIA) was not required.
SUP #2020-01, Firestone Complete Auto Care January 24, 2020 128 Page 6
Parking Modification The Special Use Permit includes a request for a waiver to exceed the allowable maximum parking requirement within the zoning ordinance. The proposed 32 parking spaces results in an increase of two spaces above the maximum permitted, as shown in Table 2.
It should be noted that, as an infill project within an existing parking lot, the overall parking on the combined Home Depot retail store/garden center and SUP area is reduced as a result of this development. Home Depot has a total of 491 existing parking spaces, which will be reduced to 486 spaces as a result of this SUP. In addition, the SUP conditions further require that the combined total parking provided for the SUP area and the existing retail sales/garden center use shall not exceed 125% of the minimum off-street parking requirement.
Table 2. Proposed Parking
Parking Spaces Required Maximum Spaces Proposed Requirement Permitted (125% of Minimum) 3 spaces per repair 24 30 32 (2 over maximum bay permitted)
Utilities
Public Utilities: City of Manassas utilities are well-maintained to provide quality, dependable service to our citizens and are carefully planned to support economic development with sufficient system capacity to meet anticipated long-term growth in an environmentally sensitive manner.
The Departments of Engineering and Utilities expressed no issues or concerns regarding utilities for the proposed use. Public Safety
Public Safety: Manassas City provides premier police, fire and rescue services and facilities, protecting the lives and property of our citizens with well-trained and equipped personnel closely engaged with the community. The City is prepared to respond to and protect against natural and man-made disasters and threats.
The Police Department and Fire Marshal expressed no issues or concerns with the proposed use. Motor vehicle repair uses require a hazardous use permit from the Fire Marshal’s office and are subject to an annual inspection prior to renewing that permit.
SUP #2020-01, Firestone Complete Auto Care January 24, 2020 129 Page 7
Environment
Manassas will manage the impact of growth and development to protect and preserve the natural environment in such a way as to ensure long range environmental health and sustainability.
Goal/Objective/Strategy Staff Analysis Chapter 8: Environment (Comprehensive Plan) Strategy 8.1.2: Promote sustainable Project incorporates protection of existing development practices including, but established landscaping buffers and not limited to, storm water incorporates a condition to improve management, tree protection, maintenance of existing stormwater maintenance of non-disturbance zones management facilities. in critical areas, conservation set- asides in development plans, and low impact development methods. Objective 8.6: Protect and promote Project preserves existing tree canopy and greenspace and tree/vegetation incorporates landscaping above and cover in all development and beyond the zoning ordinance redevelopment proposals. requirement.
Tree Canopy This project preserves existing established tree canopy along Liberia Avenue. The project also incorporates additional interior parking lot and foundation landscaping above and beyond the zoning ordinance requirement, supporting the Comprehensive Plan’s goals for the environment and community appearance. Stormwater The applicant’s engineer has verified that the existing private detention pond located behind the Home Depot building was sized to detain stormwater from the site. As a condition of the SUP, the design and current condition of the existing private stormwater detention pond will need to be verified as a condition of site plan approval. In addition, the existing pond lacks a maintenance plan and, as a condition of the SUP, a private stormwater/best management practice (SWM/BMP) maintenance agreement shall be recorded. These requirements support the on-going implementation efforts to improve stormwater management in the City.
SUP #2020-01, Firestone Complete Auto Care January 24, 2020 130 Page 8
PROPOSED CONDITIONS Overview:
Section 130-241 of the City’s Zoning Ordinance permits this use pursuant to a Special Use Permit. The following conditions are recommended to mitigate the potential impacts of the proposal on adjacent properties and to address agency and staff comments:
1. Condition #1 limits the permitted use to Minor Motor Vehicle Repair. 2. Conditions #2 and #3 require substantial conformance for the site development and architecture. 3. Condition #4 addresses landscaping, including tree preservation and supplemental foundation and interior parking lot landscaping in excess of zoning ordinance and DCSM requirements to mitigate visual impacts on the Liberia Avenue corridor. 4. Condition #5 addresses signage and includes a modification of the sign requirements for the SUP area by allowing an additional wall sign in substantial conformance with the comprehensive sign package. 5. Condition #6 addresses mobility, including requirements for bicycle parking, pedestrian crossings, and a waiver of maximum parking requirements for the SUP area. 6. Condition #7 addresses stormwater management by requiring verification of the condition of the existing detention facility and the recordation of a private stormwater/best management practice (SWM/BMP) maintenance agreement as a condition of site plan approval. 7. The conditions include standard requirements for motor vehicle repair operations, including specifications for a spill kit, material safety data sheets, and a fire prevention code permit.
In addition to the conditions described above, the use is subject to the performance standards in Section 130-100 of the Zoning Ordinance. The following standards are applicable to this project:
1. All vehicle maintenance, repair, or service shall be conducted within a completely enclosed building. 2. No outdoor display shall be permitted. 3. Outdoor storage, including temporary storage of vehicles on-site for maintenance, repair, or service, shall be permitted in accordance with the requirements of the zoning district. Outdoor storage is not permitted in the B-4 zoning district per the requirements of Section 130-305.
SUP #2020-01, Firestone Complete Auto Care January 24, 2020 131 Page 9
Special Use Permit Conditions
SUP #2020-01, Firestone Complete Auto Care 8805 Liberia Avenue
January 21, 2020
In addition to compliance with all applicable zoning, subdivision, and Design & Construction Standards Manual (DCSM) requirements, the development and use of the designated property shall be subject to the following conditions:
1. This special use permit is special use permit (SUP) is for Motor Vehicle Repair, Minor, subject to the performance standards under Section 130-100 of the Zoning Ordinance (Attachment A).
2. Site Development – The property shall be developed in substantial conformance with the Special Use Permit (SUP) Plan entitled, “Firestone Complete Auto Care”, prepared by CEI Engineering Associates, originally dated October 15, 2019, and revised, November 22, 2019, subject to minor modifications in connection with final site plan review or final engineering.
3. Community Design – The design, materials, and color of the building and trash enclosure, subject to minor modifications for final engineering, shall be in substantial conformance to the elevations entitled “Firestone Complete Auto Care”, prepared by SGA Design Group, P.C., dated November 21, 2019.
4. Landscaping – Landscaping shall be provided in substantial conformance with the Landscape Plan entitled, “Firestone Complete Auto Care”, prepared by CEI Engineering Associates, originally dated October 15, 2019, and revised, November 22, 2019, subject to minor modifications in connection with final site plan review or final engineering. a. Prior to site plan approval, landscape plans shall be provided demonstrating full compliance with the zoning ordinance and DCSM. b. Supplemental foundation landscaping and interior parking lot landscaping in excess of zoning ordinance requirements shall be provided as shown on the Landscape Plan. c. Existing trees within the perimeter landscaping buffer and along the existing entrance drive shall be retained to the greatest extent possible. Trees damaged or removed during construction shall be replaced on site as approved by the City Arborist. All new trees shall be a minimum of eight (8) feet in height at the time of planting.
SUP #2020-01, Firestone Complete Auto Care, 8805 Liberia Avenue 132 January 21, 2020 Page 1 of 4
5. Signage – In accordance with §130-123(f), signage shall be as approved with this special use permit, subject to the following conditions: a. The maximum number of wall signs permitted on the property shall be three. The location and design shall be in substantial conformance with the elevations and signage detail entitled “Firestone Complete Auto Care”, prepared by SGA Design Group, P.C., dated November 21, 2019. b. The freestanding sign as shown the SUP plan shall be monument style, not to exceed ten (10) feet in height. The monument sign base shall be landscaped with shrubs and/or perennials.
6. Mobility – a. In accordance with § 130-204(c)(2), the maximum parking permitted for the SUP area is increased as shown on the SUP Plan. The combined total parking provided for the SUP area and the existing retail sales/garden center (remainder of existing 8805 Liberia Avenue) use shall not exceed 125% of the minimum off- street parking requirement. b. Prior to issuance of a site development permit for the SUP area, the existing retail sales/garden center shall comply with minimum parking requirements as demonstrated through the provision of additional parking or through the recordation of a shared parking agreement in accordance with § 130-204(e). c. A minimum of four bicycle parking spaces shall be provided and shall comply with the location and design requirements of the DCSM. A minimum of one bicycle parking space shall be provided exterior to the building. d. Prior to issuance of a certificate of occupancy, crosswalks adjacent to the SUP area shall be restriped, and the non-complaint curb ramp adjacent to the SUP area shall be replaced in accordance with the requirements of the DCSM.
7. Stormwater – As a condition of site plan approval, the design and current condition of the existing private stormwater detention pond will need to be verified and a private stormwater/best management practice (SWM/BMP) maintenance agreement shall be recorded.
8. All new exterior lighting shall be downward-directed and shielded to prevent illumination of adjacent properties.
9. There shall be no exterior storage of inoperable vehicles, parts, or materials.
10. All hazardous materials shall be recycled or disposed of according to federal, state and local laws.
11. A spill kit shall be maintained on site per the Virginia Department of Environmental Quality requirements. Hazardous fluid spills shall be cleaned up immediately with the
SUP #2020-01, Firestone Complete Auto Care, 8805 Liberia Avenue 133 January 21, 2020 Page 2 of 4
proper absorbent materials and disposed of in accordance with federal, state and local regulations.
12. Material Safety Data Sheets for any hazardous materials stored or used shall be available on site for review by public safety personnel.
13. The applicant shall be responsible for obtaining Fire Prevention Code Permits as required by the Virginia Statewide Fire Prevention Code for hazardous materials storage or operations.
14. There shall be no use of an exterior loudspeaker system.
15. A copy of the conditions for this special use permit shall be included with any lease agreements and with any permit application submitted to the City of Manassas.
16. The use of this property shall be in compliance with all federal, state, and local ordinances.
______Matthew D. Arcieri, Zoning Administrator Date
This signature certifies that these conditions were approved by the Manassas City Council as part of the above referenced special use permit.
SUP #2020-01, Firestone Complete Auto Care, 8805 Liberia Avenue 134 January 21, 2020 Page 3 of 4
Attachment A. City of Manassas Zoning Ordinance, Sec. 130-100
Sec. 130-100. Motor vehicle repair, major or motor vehicle repair, minor.
Notwithstanding any other requirement of this chapter, motor vehicle repair, major or motor vehicle repair, minor, where permitted, shall conform with the following requirements:
(a) No portion of the use, excluding required screening and landscape buffers, shall be located within 50 feet of a "R" district or structure containing a dwelling unit.
(b) All vehicle maintenance, repair, or service shall be conducted within a completely enclosed building.
(c) No outdoor display shall be permitted.
(d) Outdoor storage, including temporary storage of vehicles on-site for maintenance, repair, or service, shall be permitted in accordance with the requirements of the zoning district.
SUP #2020-01, Firestone Complete Auto Care, 8805 Liberia Avenue 135 January 21, 2020 Page 4 of 4
JOB # 31021 DRAWING: 31021 - SP_MPD.dwg LAST SAVED BY: GMILLER LOCATION: P:\31000\31021.0\Drawings\Design\_Working\31021 - SP_MPD.dwg FM
16 FM
16 FM 8 PROPOSED MONUMENT SIGN APPROXIMATE LOCATION OF
12 FM 16 2 ENCLOSURE DUMPSTER DATED 04/17/2002 TO BE MAINTAINED S
RECORDED HOME DEPOT PLANS LOADING ZONE 49.44' EXISTING LANDSCAPING PER 15'
SS M
LIBERIA AVENUE - RTE. 776 LOADING AREA 16 15' BUILDING SETBACK 20' LANDSCAPE BUFFER 7 ±6,262 SF 130.51' LANDSCAPED AREA (WITH GRASS) 16 TYP 9'
50.42' 20' 19'
10' TYP 15 7
6' E
12' 6' 16 LOT LINE PROPOSED UGE WATER 9' 9'
UGE 9'
UGE UGE UGE TYP.
3 9' 9' WATER 6'
APPROXIMATE
OF STOP SIGN TYP 19' 7 8
LOCATION PROPOSED FIRE HYDRANT POSSIBLE LOCATION OF
WATER WATER DATED 04/17/2002 TO BE MAINTAINED RECORDED HOME DEPOT PLANS EXISTING LANDSCAPING PER
PROPOSED LOT LINE
PARKING SPACES PROPOSED = 32 PARKING SPACES REQUIRED - 3/BAY = 24 PARCEL SIZE - 33,665 SF LOADING SPACE PROVIDED = 1 LOADING SPACE REQUIRED = 1 BUILDING SIZE - 6,262 SF SPECIAL USE AREA PARKING MANASSAS LIBERIA AVE , VA 0 SCALE IN FEET 20' 30' 40' BUILDING COVERAGE BUILDING AREA PROPERTY AREA SUB AREA ZONING
REV #2 REV #1 REVISION
Bentonville, AR 72712 3108 S.W. REGENCY PARKWAY
CEI PROJECT NO.
SPECIAL USE PERMIT PLAN
31021
MANASSAS SPECIAL USE PERMIT AREA AVE LIBERIA # Engineering Associates, Inc. PROJECT STATUS PORTION OF PARCEL
INITIAL DATE CENTREVILLE RD
PROPOSED LIBERIA AVE 10-15-19 DATE / REVISED PER CUP COMMENTS
33,665 SF FCAC 6,262 SF Not to Scale 18.6 LIMITS OF SIDEWALKS AND (PER ARCH. PLANS) GRASS AREA CONCRETE APRONS PROPOSED PARKING SPACES CONCRETE CURB AND GUTTER. SEE SUP AREA B-4 SITE
PAVING PLAN % LIBERIA AVE LIBERIA
11/22/2019 10/15/2019 EUCLID AVE DPOR DPOR
.
PM RCH 11/22/2019
111/13 00 / 2A/
FAX (479)273-0844 VA
0.14 0.77
(479)273-9472 DES MPD
ACRES ACRES SUP2.3
DRW MPD 136 JOB # 31021 DRAWING: 31021 - SP_MPD.dwg LAST SAVED BY: GMILLER LOCATION: P:\31000\31021.0\Drawings\Design\_Working\31021 - SP_MPD.dwg FM 22 16 FM 16 EXISTING SIDEWALK FM 8 PROPOSED MONUMENT SIGN APPROXIMATE LOCATION OF
12 FM 16 2 ENCLOSURE DUMPSTER DATED 04/17/2002 TO BE MAINTAINED S
RECORDED HOME DEPOT PLANS LOADING ZONE 49.44' EXISTING LANDSCAPING PER 15'
SS M
LIBERIA AVENUE - RTE. 776 16 LOADING AREA 16 15' BUILDING SETBACK 20' LANDSCAPE BUFFER 7 ±6,262 SF 130.51' 20 LANDSCAPED AREA (WITH GRASS) 16 TYP 9'
50.42' 20' 19'
10' TYP 15 7
6' E
12' 6' 20 16 LOT LINE PROPOSED
UGE WATER 9' 9'
UGE 9'
UGE UGE UGE TYP.
3 9'
9' WATER 6'
APPROXIMATE
OF STOP SIGN TYP
19' 7 8
LOCATION 10 PROPOSED FIRE HYDRANT POSSIBLE LOCATION OF WATER WATER DATED 04/17/2002 TO BE MAINTAINED RECORDED HOME DEPOT PLANS EXISTING LANDSCAPING PER
PROPOSED LOT LINE
P.O.B. EX. BUILDING PROVIDED = ±0.08 AC. (±3,395 S.F.) (±10.4%) REQUIRED = ±0.07 AC. (±3,366.5 S.F.) (±10%) TOTAL SITE AREA: ±0.77 AC PROVIDED (% AND SQ. FT.): ±9.5% OR ±1,345 S.F. 2. REQUIRED (% AND SQ. FT.): ±7.0% OR ±993 S.F. 1. AREA OF PARKING AND TRAVELWAYS: ±14,183 S.F. * FINAL LANDSCAPING TO BE DETERMINED IN CONNECTION WITH SITE PLAN REVIEW. MANASSAS LIBERIA AVE , VA 0 SCALE IN FEET 20' 30' 40' BUILDING COVERAGE BUILDING AREA PROPERTY AREA SUB AREA ZONING
REV #2 REV #1 REVISION
Bentonville, AR 72712 3108 S.W. REGENCY PARKWAY
CEI PROJECT NO.
31021
MANASSAS LANDSCAPE PLAN TREE AND PLANT SCHEDULE
SHRUBS TREES SPECIAL USE PERMIT AREA AVE LIBERIA # Engineering Associates, Inc. PROJECT STATUS PORTION OF PARCEL
INITIAL DATE CENTREVILLE RD
PROPOSED LIBERIA AVE 10-15-19 DATE / REVISED PER CUP COMMENTS
33,665 SF FCAC 6,262 SF Not to Scale 18.6 LIMITS OF SIDEWALKS AND (PER ARCH. PLANS) GRASS AREA CONCRETE APRONS PROPOSED PARKING SPACES CONCRETE CURB AND GUTTER. SEE SUP AREA B-4 SITE DECIDUOUS SHRUB EVERGREEN SHRUB EVERGREEN LARGE TREE DECIDUOUS LARGE TREE GROUND COVER TYPE TYPE
PAVING PLAN % LIBERIA AVE LIBERIA
11/22/2019 10/15/2019 EUCLID AVE DPOR DPOR
.
PM RCH 11/22/2019
111/13 00 / 2A/
FAX (479)273-0844 VA
0.14 0.77
(479)273-9472 DES MPD
ACRES ACRES SUP2.1
DRW MPD 137 COMPLETE AUTO CARE
138 139 Planning Commission Minutes – DRAFT December 4, 2019 ______Page 5
PUBLIC HEARING
SUP #2020-01: Firestone Complete Auto Care – 8805 Liberia Avenue
Ms. Davis provided an overview on the request for a special use permit to allow a minor Motor Vehicle Repair, in the Home Depot parking lot. Ms. Davis noted that this is not anticipated to have a negative land use impact. As part of the application, the applicant has added windows, awnings, and foundation landscaping to soften the massing along Liberia Avenue. The applicant is asking to take a portion of the signage and move it onto the eastern elevation of the building. Staff recommends approval.
PLANNING COMMISSION DISCUSSION:
Ms. Trautwein noted this SUP is inconsistent with both the current Comprehensive Plan and the draft 2040 Comprehensive Plan because the property would be general commercial in that draft.
Ms. Davis said this would fall under the Mathis Avenue Sector Plan which suggests that this property would be a mixed-use development and this SUP would not be consistent with the Plan. Ms. Davis stated that generally, staff is supportive of infill development on parking lots/properties are not likely to be redeveloped in the foreseeable future.
140 Planning Commission Minutes – DRAFT December 4, 2019 ______Page 6
Mr. Thompson asked about the visibility of the outdoor storage and parking of vehicles. Ms. Davis stated that property’s B-4 zoning allows no outdoor storage, so all inoperable vehicles and storage will be inside of the building.
Applicant Discussion:
Jessica Pfeiffer and Janelle Cameron from Walsh Collucci on behalf of applicant George Shield of Pavilion Development gave a presentation on the proposed Firestone application showing the layout of the building and landscaping. The applicant noted the property is proposed to be removed from the Mathis Avenue Sector Plan and changed to general business and the proposed Firestone meets the Comprehensive Plan goals for general business. The applicant worked to design a site that is compatible with adjacent uses and provide a quality, attractive, and enhanced architectural building which is consistent with the Comprehensive Plan.
Mr. Thompson asked about the deliveries and if truck will block the access road. The applicant stated they did an auto-turn analysis and did not see any issues with the access road.
George Shield, stated they have worked closely with City staff to accommodate specific concerns to be sure the building presents itself very well on Liberia Avenue. He addressed Mr. Thompson’s comments stating Firestone does not have vehicles sitting outside for extended period of time, only for drop off and pick up.
Ms. Wilson asked Mr. Shield what repair work is performed. Mr. Shield answered that Firestone does light automotive work, to include tires, batteries, tune-ups, etc. She confirmed it was only minor repair and he agreed.
Public Comments:
Mark Epstein, 9026 Traveller Street, spoke in support of the SUP application.
Mr. Schilpp motioned to close the public hearing and Mr. Johnson seconded the motion.
Roll Call by Clerk: Commissioner Schilpp Y Commissioner Johnson Y Chairman Clark Y Commissioner Harrison Y Commissioner Thompson Y Commissioner Trautwein Y Commissioner Wilson Y
The MOTION PASSED.
Planning Commission Discussion:
Mr. Thompson stated that he did not agree that this area will not be redeveloped with the next Comprehensive Plan. He stated the proposed SUP does not appropriately seem to fit under the current plan or the proposed future plan. 141 Planning Commission Minutes – DRAFT December 4, 2019 ______Page 7
Ms. Trautwein agreed with Mr. Thompson and said the bigger issue for the City is that after plans such as the Mathis Avenue Sector Plan are adopted we should only approve projects that are consistent with the plan.
Mr. Harrison noted that the challenge for this property is that it is not going to be mixed-use as recommended by the Mathis sector plan. The only way to take this particular property and move it into compliance with the plan is to knock down Home Depot.
Ms. Trautwein noted the Commission is in an awkward spot. While there is some certainty that this area will not be mixed use, the SUP proposal will also be inconsistent with the general commercial recommendation of the draft Comprehensive Plan. She noted that while the SUP is attractive, it is not appropriate for this location.
Mr. Johnson stated that the development that is envisioned for the corridor is going to take more than a change in tenants or change in building footprint. While the Plan lays out a vision for what the City wants a character area to be, sometimes that vision comes up against reality. Not approving this SUP would limit services to our citizens and revenue.
Ms. Trautwein stated that there are other locations in the city that this business could be located.
Mr. Johnson agreed with Ms. Trautwein in that by approving this we are moving further away from the vision.
Mr. Schilpp stated that while he understands the SUP doesn’t fit the vision for the character area, he doesn’t see Liberia Avenue changing dramatically anytime soon. He does not feel the City should pass up an opportunity to have this facility for the benefit of our citizens.
Ms. Trautwein commented that while she doesn’t know what the economic viability of shopping center is, the corridor is ready for some changes, and approving a new SUP will limit the need for that change.
Mr. Harrison noted we have a fantastic plan for a new business that is not consistent with where we want to be and asked staff for direction on how do we take what’s here and turn it into what we want.
Mr. Arcieri stated that the struggle between an adopted sector plan that the City has been unable to implement and the question of what we do with land use proposals in the interim. He stated that staff does not see major redevelopment of the property occurring and that the City is seeing reinvestment in the adjacent shopping center. In staff’s opinion the proposed SUP is appropriate infill development. Staff acknowledged that there is a challenge with how you deal with interim conditions and how you balance these uses with the long-term vision for Mathis Avenue.
Mr. Johnson motioned to recommend approval of SUP #2020-01, as conditioned. Mr. Harrison seconded the motion.
142 Planning Commission Minutes – DRAFT December 4, 2019 ______Page 8
Roll Call by Clerk: Commissioner Johnson Y Commissioner Harrison Y Chairman Clark Y Commissioner Schilpp Y Commissioner Thompson N Commissioner Trautwein N Commissioner Wilson N
THE MOTION PASSED (4-3).
Mr. Johnson recommended scheduling a worksession following adoption of the new 2040 Comprehensive Plan to continue tonight’s discussion on how to balance SUP applications with the long-range planning. Mr. Arcieri confirmed that a worksession discussion implementation of the entire Comprehensive Plan will be scheduled following Plan adoption.
143 City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110
Meeting Date: January 27, 2020
Time Estimate: 10 Minutes
Agenda Title: Authorization of a Closed Meeting
Recommendation: Authorize a Closed Meeting
Motion: I move that the Council convene in a closed meeting to discuss appointments to Boards, Committees and Commissions as permitted by Virginia Code Sec. 2.2-3711 Paragraph A (1) and discussion of the terms and conditions of a proposed interjurisdictional agreement for shared services, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the City, as authorized by Virginia Code § 2.2-3711 (A) (29).
Date Last Considered N/A by City Council:
Summary and/or If the City Council votes to hold a closed meeting, the Council will be Comments: required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.
Board – Committee – or Appointments Committee reviewed November, 2019. Commission Reviewed:
Fiscal Impact: N/A
Staff Contact: W. Patrick Pate, City Manager [email protected] (703) 257-8212
144 City of Manassas Manassas City Council 9027 Center Street Manassas, VA 20110
Meeting Date: January 27, 2020
Time Estimate: N/A
Agenda Title: Certification of the Closed Meeting
Recommendation: Certify the Closed Meeting
Motion: I move that the Council certify that, in the closed meeting just concluded, nothing was discussed except the matter (1) specifically identified in the motion to convene in a closed meeting and (2) lawfully permitted to be discussed under the provisions of the Virginia Freedom of Information act cited in that motion.
Date Last Considered N/A by City Council:
Summary and/or If the City Council votes to hold a closed meeting, the Council will be Comments: required to certify by motion that the meeting was held in conformance with the amended Virginia Freedom of Information Act.
Board – Committee – or N/A Commission Reviewed:
Fiscal Impact: N/A
Staff Contact: W. Patrick Pate, City Manager [email protected] (703) 257-8212
145