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2019 Exhibition Manual

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2019 Exhibition Manual EXHIBITION State of the Art Meeting 2019 MANUAL Intensive Care Society 1 EXHIBITION INFORMATION WELCOME 2.0 EXHIBITION TIMES, BUILD-UP AND BREAKDOWN This Exhibition Manual is intended to help make your participation at ICS State of the Art 2019 (SOA19) An Exhibition Services Desk will be situated in Hall 3 during build times. as smooth as possible. SOA19 will be held from Monday 09 December to Wednesday 11 December at the ICC Birmingham, UK. The exhibition will be held in Hall 3, where all catering, scientific ePoster displays and the mini-theatre will also be located. If you have any questions or require further assistance after DATE FUNCTION TIME reviewing this manual, please do not hesitate to contact us in advance of the Conference. 09:00 – 20:00 (Space only stands) 1.0 CONTACT DETAILS Sunday 08 December Build 12:00 – 20:00 (Shell scheme stands) SOA19 CONFERENCE ORGANISERS – HAMPTON MEDICAL 08:00 – 18:30 NATALIE PARKER/JACK HAYDEN Monday 09 December Exhibition open (Access from 07:00) [email protected] 08:00 – 18:30 Tuesday 10 December Exhibition open +44 (0) 1920 885 151 (Access from 07:30) EXHIBITION SERVICES – INDEX GROUP 08:00 – 14:00 Wednesday 11 December Exhibition open (Access from 07:30) [email protected] Wednesday 11 December Breakdown 14:00 – 21:00 +44 (0)800 085 9885 CONTENTS State of the Art Meeting 2019 1.0 CONTACT DETAILS P1 5.1 EXHIBITION SERVICES P5 2.0 EXHIBITION TIMES, BUILD-UP AND P1 6.0 GENERAL INFORMATION P5 BREAKDOWN 3.0 LOCATION AND DELIVERY P2 6.1 EMERGENCIES P7 3.1 DELIVERIES/COLLECTION AND P2 7.0 HEALTH AND SAFETY GUIDELINES P7 LOADING DETAILS 3.2 FLOORPLAN P2 7.1 PERSONAL PROTECTIVE EQUIPMENT P9 3.3 HOW TO GET TO THE ICC, P3 7.2 SPECIFIC ARRANGEMENTS P10 Intensive Care Society BIRMINGHAM 4.0 EXHIBITOR REGISTRATION P3 8.0 EXHIBITOR CHECKLIST P10 5.0 WHAT’S INCLUDED IN YOUR PACKAGE P3 9.0 DELIVERY AND COLLECTION LABELS P11 1 LOCATION AND DELIVERY 3.0 LOCATION AND DELIVERY 3.1 DELIVERY AND COLLECTIONS ICC Birmingham Deliveries Cambridge Street Access to Hall 3 for all exhibits and stand fitting materials is via the rear of Hall 3, Loading Bay A. Birmingham Please note that Cambridge Street has double yellow lines. B1 2NP Deliveries and collections may only be made during the tenancy of the exhibition. Deliveries sent to Tel: +44 (0)121 200 2000 ICC Birmingham before Sunday 08 December will be refused. Website: http://www.theicc.co.uk/ The organisers cannot accept deliveries on behalf of exhibitors. Arrangements must be made for an exhibitor’s representative to be available on the stand, and drivers delivering exhibits must be supplied with full information about which stand, and to which hall, the delivery is to be made. Please ensure that all materials are appropriately labelled with your company name, the event name, date of the event, hall ICC Maps and Plans and stand number. If this is not all arranged, deliveries may be turned away. Loading bay access map Please be advised that there is no on-site storage available, and packing materials must not be stored within the exhibition areas. All tenancy areas must be cleared at the end of the event. Deliveries reet ge St Geor et Stage Please see the Delivery label template at the end of this manual. re North Door St nt Car Park K nce in Summe Street t Vi g rlotte Collections E Cha d Use this as the centre marker w W N South a r All items must be collected by the end of tenancy at the end of the show (22:00 on Wednesday 11 r Ro d Car ' s w Park R o A December). a 457 d Bay "B" S E Bay "A" Brindley l Street Drive Lione K A P car park Cambridge Street ar ise 3.2 FLOORPLAN P s Charle Great Cambridge Street Street Cana Sheep l The ICC Repertory Baskerville Theatre Library House Please click the icon to take you to the live floorplan. and Copthorne cote Key Symphony Hall Hotel State of the Art Meeting 2019 Chamberlain Centenary Way Bay “A” Access to Hall 3 S Centenary Square t r Sat nav - B1 2NP eet Square Brindleyplace Town Bay “B” Access to halls 1, 4, 9, 10,11, Broad Street A456 Hall Bay "C" Conservatoire Media Suite and Goods Hyatt Register TSB Inward deliveries Gas Regency Ofꢀce Hotel C s Sat nav - B1 2NP Str r u reet St eet Gas Access to Symphony Hall, Novotel Bay “C” oad Street Halls 5, 6, 7, 8 and Executive Br Canal Basin Rooms Sat nav - B1 2EA James 3E Brindley K ing Alfed’s Place: Access Pub KAP to main entrance Intensive Care Society 2 EXHIBITOR INFORMATION 3.3 HOW TO GET THERE 4.0 EXHIBITOR REGISTRATION BY CAR You will receive a link to register your stand personnel. The link is contained within the email to the The ICC is located centrally in Birmingham city centre, and is easily accessible by road from exhibitor coordinator to whom this exhibition manual was sent. If you require the email to be re-sent, all over the UK. Visitors from any direction can travel into Birmingham using many different please contact [email protected]. routes connected to the following motorways: M1, M5, M6, M6 Toll, M40, and M42. There is abundant, secure multi-storey parking available, located within the Barclaycard Arena which is just a short walk away from the ICC. Both the ICC and Barclaycard Arena are 5.0 WHAT’S INCLUDED IN YOUR PACKAGE signposted on motorways and major roads, and marked on most road maps. Shell Scheme Within your Shell Scheme package, the following is included: Car Parking • Shell scheme walls (size and number of walls depending on package purchased The nearest spaces are at the ICC sister venue, Arena Birmingham (King Edward’s Road, B1 and location of stand). The visible size of each shell scheme panel is 945mm 2AA). Mobile phone payments can be made upon arrival at the Arena car park via www. W x 2270mm H. parkjockey.com/pay quoting location code 5020. • Electrical package (500W socket and 2 x spotlights) • Fascia board with company name and stand number By Rail • Carpet (existing exhibition hall carpet, light grey) The ICC is served by Birmingham New Street train station as well as the smaller Five Ways train station. Both stations are a short walk from the ICC, and taxi ranks are situated close Space-only Within your Space-only package, you have: by. Birmingham New Street has direct and regular services to Birmingham International railway station which directly links to Birmingham International Airport and the NEC. • Stand space (size depending on package purchased) • Carpet (existing exhibition hall carpet, light grey) By Air • Electrical package (500W socket and 2 x spotlights) From Birmingham International Airport, simply take the free and fast Air-Rail Link to What is NOT • Furniture State of the Art Meeting 2019 Birmingham International railway station, and then catch a train to Birmingham New Street included station in the city centre, which takes about 10 minutes and operates up to 9 times an • Graphics and must be hour. Alternatively, take a taxi from outside the airport direct to the ICC, which is a journey purchased • Cleaning of around 8 miles. additionally • Floral • Rigging • Catering (additional to catering included in the main Conference) Details of how to order the above items are included later in this manual. Intensive Care Society 3 EXHIBITOR INFORMATION 5.1 EXHIBITION SERVICES 6.0 GENERAL INFORMATION AV If you require any audio visual services, please order via Access All vehicles booking-in during build-up and breakdown should proceed to Bay http://ig.events/content/audio-visual-order-form or call +44 (0) 800 085 9885. A, postcode B1 2NP. Vehicles will then be directed to Hall 3 for unloading. Deadline: Monday 25 November 2019 All Exhibitors and Contractors will be asked to complete the sign-in sheet and collect a wristband when arriving to build. The Hampton Furniture Furniture orders for your stand can be placed with Index Group via Medical team will have a registration desk in the exhibition hall, http://www.indexgroupfurniture.org or call +44 (0) 800 085 9885. ensuring all contractors sign-in, collect a wristband and complete the Deadline: Monday 25 November 2019 venue induction. Graphics If you require any graphics, please contact Index Group via Business Centre The Business Centre is located on Level 3 of the ICC, near the Centenary http://ig.events/content/graphics-options or call +44 (0) 800 085 9885. Square entrance. The centre can provide photocopying and fax facilities, and secretarial services. Opening hours are 09:00 to 16:30 Monday to Friday. Deadline: Monday 25 November 2019 Cashpoint There is a cashpoint located within the ICC main mall, next to the cloakroom. Electrics For any additional electrical requirements, please contact Index Group via The machine offers free withdrawals. http://ig.events/content/electrical-order-form or call +44 (0) 800 085 9885. Further information can be found on page 6 of this manual. Catering Should you wish to order any catering for your stand, please visit the SOA19 Webshop. Please note you will need to create a new account before you Deadline: Monday 25 November 2019 proceed to make your order. Cleaning Any exhibitors requiring specialist extra cleaning should contact the ICC Cleaning Amadeus Food (ICC Catering) have sole rights to all food and beverages Department on +44 (0) 121 644 5146.
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