2019 Exhibition Manual

1 Intensive Care Society State of the Art Meeting 2019 EXHIBITION MANUAL 1 Intensive Care Society State of the Art Meeting 2019 EXHIBITION INFORMATION 1.0 2.0 3.0 3.1 3.1 3.2 3.3 3.3 4.0 5.0 CONTENTS 1.0 CONTACT DETAILS WELCOME EXHIBITION SERVICES –INDEXGROUP SOA19 CONFERENCEORGANISERS–HAMPTONMEDICAL reviewing thismanual,pleasedonothesitatetocontactusinadvanceoftheConference. and themini-theatre willalsobelocated.Ifyouhaveanyquestionsorrequire furtherassistanceafter ICC Birmingham,UK.TheexhibitionwillbeheldinHall3,where allcatering,scientificePosterdisplays as smoothpossible.SOA19willbeheldfrom Monday09DecembertoWednesday 11Decemberatthe This ExhibitionManualisintendedtohelpmakeyourparticipationatICSStateoftheArt2019(SOA19) CONTACT DETAILS BREAKDOWN EXHIBITION TIMES,BUILD-UPAND LOCATION ANDDELIVERY LOADING DETAILS DELIVERIES/COLLECTION AND FLOORPLAN BIRMINGHAM HOW TOGETTHEICC, EXHIBITOR REGISTRATION WHAT’S INCLUDED INYOURPACKAGE

+44(0)8000859885 +44 (0)1920885151 [email protected] NATALIE PARKER/JACK HAYDEN [email protected] P1 P1 P2 P2 P2 P3 P3 P3 5.1 6.0 6.1 7.0 7.1 7.1 7.2 8.0 9.0 EXHIBITION SERVICES GENERAL INFORMATION EMERGENCIES HEALTH ANDSAFETYGUIDELINES PERSONAL PROTECTIVEEQUIPMENT SPECIFIC ARRANGEMENTS EXHIBITOR CHECKLIST DELIVERY ANDCOLLECTION LABELS P5 P5 P7 P7 P9 P10 P10 P11 2.0 EXHIBITIONTIMES,BUILD-UPANDBREAKDOWN An ExhibitionServicesDeskwillbesituatedinHall3duringbuildtimes. Wednesday 11December Wednesday 11December Tuesday 10December Monday 09December Sunday 08December DATE Breakdown Exhibition open Exhibition open Exhibition open Build FUNCTION 14:00 –21:00 (Access from07:30) 08:00 –14:00 (Access from07:30) 08:00 –18:30 (Access from07:00) 08:00 –18:30 (Shell schemestands) 12:00 –20:00 (Space onlystands) 09:00 –20:00 TIME

2 Intensive Care Society State of the Art Meeting 2019 LOCATION ANDDELIVERY 3.0 LOCATION ANDDELIVERY

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Please click the icon to take you to the live floorplan. Please clicktheicontotakeyoulivefloorplan. 3.2 FLOORPLAN 3.1 DELIVERY ANDCOLLECTIONS December). All itemsmustbecollectedbytheendoftenancyatshow(22:00onWednesday 11 Collections Please seetheDeliverylabeltemplateatendofthismanual. within theexhibitionareas. Alltenancyareas mustbecleared attheendofevent. Please beadvisedthatthere isnoon-sitestorageavailable,andpackingmaterialsmustnotbestored and standnumber. Ifthisisnotallarranged,deliveriesmaybeturnedaway. all materialsare appropriately labelledwithyourcompanyname,theeventdateofevent,hall with fullinformationaboutwhichstand,andtohall,thedeliveryisbemade.Pleaseensure that exhibitor’s representative tobeavailableonthestand,anddriversdelivering exhibitsmustbesupplied The organisers cannotacceptdeliveriesonbehalfofexhibitors.Arrangementsmustbemadeforan ICC BirminghambeforeSunday08Decemberwillberefused. Deliveries andcollectionsmayonlybemadeduringthetenancyofexhibition.sentto Please notethatCambridgeStreet hasdoubleyellowlines. Access toHall3forallexhibitsandstandfittingmaterialsisviathe rear ofHall3,LoadingBayA. Deliveries

3 Intensive Care Society State of the Art Meeting 2019 EXHIBITOR INFORMATION 3.3 HOWTOGETTHERE of around 8miles. hour. Alternatively, takeataxifrom outsidetheairportdirect totheICC,whichisajourney station inthecitycentre, whichtakesabout10minutesandoperates upto9timesan Birmingham Internationalrailwaystation,andthencatchatrain toBirminghamNewStreet From BirminghamInternationalAirport,simplytakethefree and fastAir-Rail Linkto By Air railway stationwhichdirectly linkstoBirminghamInternational AirportandtheNEC. by. BirminghamNewStreet hasdirect andregular servicestoBirminghamInternational train station.Bothstationsare ashortwalkfrom theICC,andtaxiranksare situatedclose The ICCisservedbyBirminghamNewStreet trainstationaswellthesmallerFiveWays By Rail parkjockey.com/pay quotinglocationcode5020. 2AA). MobilephonepaymentscanbemadeuponarrivalattheArena carparkviawww. The nearest spacesare attheICCsistervenue,Arena Birmingham(KingEdward’s Road,B1 Car Parking signposted onmotorwaysandmajorroads, andmarkedonmostroad maps. which isjustashortwalkawayfrom theICC.BothICCandBarclaycard Arena are is abundant,secure multi-storey parkingavailable,locatedwithintheBarclaycard Arena routes connectedtothefollowingmotorways:M1,M5,M6,M6Toll, M40,andM42.There all overtheUK.Visitors from anydirection cantravelintoBirminghamusingmanydifferent The ICCislocatedcentrallyinBirminghamcitycentre, andiseasilyaccessiblebyroad from BY CAR

additionally purchased and mustbe included What isNOT Space-only Shell Scheme 5.0 WHAT’S INCLUDEDINYOURPACKAGE please [email protected]. exhibitor coordinator towhomthisexhibitionmanualwassent.Ifyourequire theemailtobere-sent, You willreceive alinktoregister yourstandpersonnel.Thelinkiscontainedwithintheemailto the 4.0 EXHIBITORREGISTRATION

Details ofhowtoorder theabove itemsare includedlaterinthismanual. • • Rigging • Floral • Cleaning • Graphics • Furniture • • • Within yourSpace-onlypackage,youhave: • • • • Within yourShellSchemepackage,thefollowingisincluded: Catering (additionaltocatering includedinthemainConference) Electrical package(500Wsocketand2xspotlights) Carpet (existingexhibitionhallcarpet,lightgrey) Stand space(sizedependingonpackagepurchased) Carpet (existingexhibitionhallcarpet,lightgrey) Fascia board withcompanynameandstandnumber Electrical package(500Wsocketand2xspotlights) W x2270mmH. and locationofstand).Thevisiblesizeeachshellschemepanelis945mm Shell schemewalls(sizeandnumberofdependingonpackagepurchased 4 Intensive Care Society State of the Art Meeting 2019 EXHIBITOR INFORMATION Electrics Graphics Furniture AV 5.1 EXHIBITIONSERVICES Extras Shell Scheme Nameboard Catering Rigging Cleaning For anyadditionalelectricalrequirements, pleasecontactIndexGroup via Deadline: Monday25November2019 http://ig.events/content/graphics-options orcall+44(0)8000859885. If yourequire anygraphics,pleasecontactIndexGroup via Deadline: Monday25November2019 http://www.indexgroupfurniture.org orcall+44(0)8000859885. Furniture orders foryourstandcanbeplacedwithIndexGroup via Deadline: Monday25November2019 http://ig.events/content/audio-visual-order-form orcall+44(0)8000859885. If yourequire anyaudiovisualservices,pleaseorder via Deadline: Monday25November 2019 http://ig.events/content/standfitting-order-form orcall +44 (0)8000859885. To order shellschemeextras,please order withIndexGroup via Deadline: Monday25November 2019 http://ig.events/content/nameboard orcall+44(0)8000859885. If youwishtohaveabrandednameboard, pleaseorder withIndex Group via Deadline: Monday2December2019 Option 2.Furtherinformationcanbefoundonpage5. order anycateringforyourstand,pleasevisitorcall+44(0) 8443388338, All cateringmustbeordered viaAmadeusFood(ICCCatering). Should youwishto Deadline: Monday25November2019 [email protected] Furtherinformationcanbefoundon page8. For anyriggingrequirements foryourstand,pleasecontact Department on+44(0)1216445146. Any exhibitorsrequiring specialistextracleaningshouldcontact theICCCleaning Deadline: Monday25November2019 Further informationcanbefoundonpage6ofthismanual. http://ig.events/content/electrical-order-form orcall+44(0)8000859885.

Damage andLoss Cloakroom Cleaning Children Catering Cashpoint Business Centre Access 6.0 GENERALINFORMATION should always betaken. insurance againstallrisks. Thestrongest possibleprecautions against theft of theexhibitors towhomtheybelong.Exhibitors shouldeffecttheirown Exhibitors are especially warned thattheexhibitsare the soleresponsibility of anyproperties introduced bytheexhibitorsor theiragents/contractors. Neither theorganisers northeICCaccept anyresponsibility fordamageorloss events attheICC.Pleasenotecharges apply. Located justoffthemainmall, thecloakroom serviceisavailableduringmost (0)121 6445146. specialist extracleaningshould contacttheICCCleaningDepartmenton+44 however, remains theresponsibility oftheexhibitor. Anyexhibitors requiring bagged wasteleftonstandswillnotberemoved). Thecleaning ofexhibits, or packagingrubbishshouldbeplacedintheaisleatend oftheday(any on eachmorning.Thisserviceisfree ofcharge toallexhibitors,andpaper General cleaningofstandswillbecarriedoutpriortotheexhibition opening the hallduringbuild-upandbreakdown periods. For HealthandSafetyreasons, children aged16andunderare not permittedin will beaskedtoremove itorpayacorkage/facilitiesfee. provide theirownfood,beverages,orcateringequipmentin the venue,they equipment mustbeordered through them.Shouldanycompany attemptto consumed attheICC;therefore, allfoodandbeveragesassociated catering Amadeus Food(ICCCatering)havesolerightstoallfoodand beverages proceed tomakeyourorder. Webshop. Pleasenoteyouwillneedtocreate anewaccountbefore you Should youwishtoorder anycateringforyourstand,pleasevisittheSOA19 The machineoffersfree withdrawals. There isacashpointlocatedwithintheICCmainmall,nexttocloakroom. secretarial services.Openinghoursare 09:00to16:30MondayFriday. Square entrance.Thecentre canprovide photocopyingandfaxfacilities, The BusinessCentre islocatedonLevel3oftheICC,nearCentenary venue induction. ensuring allcontractorssign-in,collectawristbandandcompletethe Medical teamwillhavearegistrationdeskintheexhibitionhall, sheet andcollectawristbandwhenarrivingtobuild.TheHampton All ExhibitorsandContractorswillbeaskedtocompletethesign-in A, postcodeB12NP. Vehicles willthenbedirected toHall3forunloading. All vehiclesbooking-induringbuild-upandbreakdown shouldproceed toBay 5 Intensive Care Society State of the Art Meeting 2019 EXHIBITOR INFORMATION Forklifts Fire Safety Fabrics Electrics Dilapidation Live Demonstrations Lead Retrieval 6.0 GENERALINFORMATION [email protected]. There isanadditional charge forforkliftservices. All forkliftrequirements mustbebookedthrough theICCbycontacting • • • • Under current legislation,itisillegalto: Regulations. be madeaware oftheneedforstrictcompliancewithFire and Evacuation materials orequipmentintheseareas isstrictlyprohibited. Exhibitorsmust Designated fire exitsandclearwaysmustnotbeencroached upon. Storageof external defibrillators(AEDs)maynotbeobstructedatanytime. Fire extinguishers,manualpullstations,fire hoseconnectionsandautomated BS 5867SpecificationforFabricsCurtainsandDrapes. solutions. Itisarequirement thatalldrapesbrought intothevenue conformto Please ensure thatallfabricsusedonstandshavetherelevant fire-proofing http://ig.events/content/electrical-order-form booking. Ifyourequire anyadditionalelectrics,pleaseviewtheorder formvia You have1x500Wsocketand2spotlightsincludedwithinyourstand the build/de-rigphase. Please avoidleaningmaterialsonpaintedsurfaceswhichmayscratchduring etc. beattachedtothefabricofbuilding. exhibition. Undernocircumstances canstandconstruction,graphics,displays, contractors. Alltapeusedtosecure carpetsmustberemoved attheendof the exhibitionhallorstandareaor (includingthefloor)causedbyyourstaff You are reminded thatyouwillbecharged formakinggoodanydamageto permission. contact theSOA19Conference Organisers forapproval togainwritten for standdemonstrations,orwhowishtoholdlivemust Exhibitors intendingtousetelevisionsoranyotherpotentiallyloudappliances Field Drive.PleasevisittheDriveWebstore formore information. Lead Retrievaldevicescanbehired atanadditionalcharge from ourprovider access wayorstairway Store equipmentorpackmaterialsinany fire exitdoor, corridor, Obscure orcoveremergency exitsignage Block accessroutes toanemergency exit exit signageorpictographsabove doors Fully orpartiallyblockemergency exits,denotedbygreen and white white

Noise Music Emergencies Medical Lost Property and Networks Telecommunications Internet Access, Height Limit Gangways the offending equipment and/orexhibitorfrom thehall. in theorganisers’ opinion,anyannoyanceisbeing caused,andalsotoremove in advanceoftheshow. Theorganisers reserve therighttoprohibit theiruseif, devices onyourstand,pleaseseek permissionfrom theConference Organisers not causeannoyancetootherexhibitors. Shouldyouwishtouseaudible The useofmicrophones, videos ormusicispermitted,butthevolumemust music ontheirstand. Exhibitors are solelyresponsible for obtaininganylicencerequired toplay Phonographic PerformanceLimited(PPL)andPerformingRights Society(PRS). Exhibitors wishingtoplayanyrecorded materialmustobtaina licencefrom the entrancetohall. for allnecessaryassistance.Alternatively, locatethenearest securityguard at the casualtyanddetailsofinjuriessustained.SecurityControl will thenarrange 2000, Option1,ordial2222from internalphones,givingthe exactlocationof In casesofmedicalemergency, pleasecallSecurityControl on+44(0)121200 Department directly on+44(0)1216445151. see whethertheitem/shasbeenfound.Alternatively, pleasecalltheSecurity to your possessions,pleaseaskaHostwhowillcheckwiththe Security Office Lost property shouldbehandedintoICCHostingStaff.Should youloseanyof created, pleasevisitthe‘EventIT’tab. account before youproceed tomakeyourorder. Onceyourprofile hasbeen advance from theSOA19Webshop. Pleasenote:youwillneedtocreate anew Dedicated internetandtelecomsforexhibitionstandsmustbeordered in prior approval. [email protected] [email protected],for all space-onlystanddesignsmustbesentfortheattentionofTony Watts to for dividingwallsis2.5metres. We willnotacceptcomplexstructures, and all raisedplatformsasmeasured from thehallfloor. Theminimumheight This limitincludestheoverallheightofstand-fitting,anybranding,and – theConference Organisers willalertyouifthisisthecase. your standspaceisundertheHall3balcony, yourheightlimitwillbe3metres A standheightlimitof4metres mustnotbeexceededintheexhibitionhall.If inside yourallocatedspace. be allowedtoencroach intothegangways.Allexhibitsmustalwaysbekept Under nocircumstances willexhibits,standdressings, tablesandchairs,etc. 6 Intensive Care Society State of the Art Meeting 2019 EXHIBITOR INFORMATION Security Advice Security Rigging (non-conference) Refreshments Insurance Public Liability System Public Address 6.0 GENERALINFORMATION

worn bybothexhibitors andcontractors. pass-out authorisation from theorganisers’be office. Passesshouldalways the hallduringbuild-up,or opendaysoftheshowwithoutobtaininga leave yourstandunattendedat anytime.Noexhibitsmayberemoved from be takenofmobilephones,as these canbeeasilymisplacedorstolen.Donot whether duringthebuild-up,open, orbreakdown periods.Specialcare should Exhibitors are warnednottoleavevaluables unattendedontheirstands, immediately. time. Intheunlikelyeventofatheft,pleasereport ittotheorganisers’ office During thebreakdown period,extracare mustbetaken,asthisisavulnerable care shouldbetakenduringexhibitionbuild-upandbreakdown. of eachexhibitor. Valuables shouldbelockedawayovernight,andadditional the individualsecurityofstandsandexhibitslieswithin responsibility The organisers willprovide generalsecuritywithintheexhibition hall;however, built item(e.g.woodencanopies)canbesuspended. rigged itemis2metres. Ascomplexstructures are notpermitted,nocustom- is 8metres from floorlevel.Themaximumphysicalheightpermissible forany or attachedtoanyriggeditems.Themaximumtopheightfor anyriggeditem Complex riggingisnotpermitted.Ground-supported itemsmust notberigged metres abovefloorlevel. theicc.co.uk. There isan8metre heightmaximum,andriggingmustbe6 Should youwishtoorder riggingforyourstand,pleasecontactdave.young@ Mall, whichrunsthrough thecentre ofthemainbuilding. A rangeofrestaurants andrefreshments isavailablewithintheICCBirmingham the UnitedKingdom. Please ensure thatallPublicLiabilityInsurancecoverageisglobalandincludes for anyoneclaim. Hampton MedicalbyFriday29November,withaminimumof£2,000,000 All exhibitorsmustsubmittheirPublicLiabilityInsuranceCertificateto £5,000,000 foranyoneclaim. Certificate toHamptonMedicalbyFriday29November,withaminimumof All stand-onlycontractorsmustsubmittheirPublicLiabilityInsurance Regrettably, exhibitorannouncementscannotbemade. WiFi Recycling Waste and Storage cigarettes Smoking/E-

this manual–isrecommendedforbusiness-criticalactivities . see theInternetAccess,Telecommunications andNetworkssection of If youwishtopurchase additionalhard-wired internetonyourstand, please browsing, socialmediaandemail. ICC Birminghamhasadedicated,free andfastWiFi,whichissuitable for • Materialproduced byworkingdemonstrationsofexhibits • Striplights(fluorescent tubes)andlightbulbs • Hazardous waste–e.g.paints,solvents,chemicals,clinical waste, • Large itemsthatwillnotfitintorubbish receptacles orthatneed • Metalwork • Buildingwaste,suchasbricks,sand,andstandfittingmaterials • Crates/pallets • Carpet Contractors are responsible fortheremoval ofanyotherwaste,including: items. up andbreakdown periods.Normalwasteincludespackagingandothersmall Exhibition Managementwillremove ‘normalwaste’produced duringthebuild- storage ofpackingcases,literature, etc.inareas behindstands. There are no storagefacilitiesavailableattheICC.Fire Regulationsprohibit the permitted insidethevenueatanytime. in thedesignatedsmokingareas. Theuseofe-cigarettes orvapingisnot If exhibitorsorcontractorswishtosmoke,theymaydosooutsidethevenue of thesesubstances,fridgesandmicrowaves aerosols, oilsorlubricants,includingragsusedintheapplication to beremoved bymechanicalmeans 7 Intensive Care Society State of the Art Meeting 2019 HEALTH ANDSAFETY GUIDELINES • DONOT re-enter thebuilding untilyou are tolditissafe todoso • DONOTstop tocollectpersonalbelongings • DONOTattempt tousetheliftsinevent ofafire • RemainattheAssemblyPoint untilyouare toldyoucanleave • Makeyourselfknowntoyour designatedFire &SecurityMarshal • Proceed toyourdesignatedAssembly Pointasdirected bymarshals • Followdirections from marshals toanyspecifiedexits • Leavethebuildingimmediately collect personalbelongings.’ building bythenearestexitasquicklypossible.Do notusetheliftsanddostopto ‘Ladies andGentlemen,mayIhaveyourattentionplease. We mustaskyoutoleavethe If evacuationisrequired, youwillhear: Evacuation 9. 8. 7. 6. 5. 4. 3. 2. 1. In theeventofdiscoveringafire: portable fire extinguishers,fire hoses,andasprinklersystemthroughout. An intelligentfire alarmsystemandaudiblesoundersprotect theICCandSymphonyHall.There are Fire guard atthehallentrance. Security Control willthenarrangeforallnecessaryassistance.Alternatively, locatethenearest security 2222 from anyinternalphone,givingtheexactlocationofcasualtyanddetailsinjuriessustained. In casesofmedicalemergency, pleasecallSecurityControl on+44(0)1212002000,option1,ordial Medical internal phone. Security Control Roomimmediatelybycalling+44(0)1212002000,option1–ordial3333onany If youare involvedinorwitnessanaccident,discoverafire orsuspiciouspackage,pleaseinform 5.1 EMERGENCIES

Only return tothebuildingwheninstructeddosobyaFire Officer Please notifyaSecurityOfficerifyoubelievememberof your teamismissing Report totheAssemblyPointonCivicCentre Estateandawait instructions DO NOTgobacktocollectpersonalbelongings Make yourwaytothenearest fire exit;DONOTuseliftsorescalators Follow theHost’s instructions Turn offallelectricalequipmentinyourarea, where safeandpracticabletodoso nearest Host,givingthelocationandnature ofthefire Inform theSecurityControl Roomonaninternaltelephonebydialing3333,orinformthe Raise thealarmbybreaking theglassinfire alarmcallpoint need tofollowtheguidancebelow forspace-onlystands. not constituteconstruction.Ifyou are undertakingconstructionwithinyourshellschemestand, youwill within yourshellscheme).Stand dressing, posters,placingdisplaycases,freestanding furniture etc.do CDM willapplyonlyifyouintend tocarryoutanyconstructionwithinyourshellschemestand (i.e.build SHELL SCHEMEEXHIBITORS to helpyouensure thatyourstandisconstructedsafelyand youunderstandyourobligations. and Management)Regulationsdonotreplace anyexistinglaw, butare intendedto provide aframework Exhibitors mustensure thattheirparticipationataneventiscarried outsafely. TheConstruction(Design What aretheresponsibilitiesofanExhibitorunderCDM? 6. 5. 4. 3. 2. 1. The keyprinciplestomanagingconstructionsafelyare: to helpyouensure thatyourstandisconstructedsafely, andthat youunderstandyourobligations. stand, andtheserequirements are detailedbelow. Theregulations are intendedtoprovide aframework There iscompulsorydocumentationyouwillhavetoproduce forthemanagementofyourexhibition regulations. The result ofthis,isthatyounowneedtobeaware ofanddeliveryourdutiesaslaidoutwithinthe UK, includingallthoseatbuild-upandbreakdown periodsofexhibitions. (Design andManagement)regulations were revised andnowapplytoall‘construction’activitiesinthe means theseare dutiesthathavetobecompliedwithunderUKlaw. InApril2015,theConstruction laid outwithintheCDMregulations. You willnoticebelowtherepeated useoftheword “must”,which As anexhibitor, standdesignerand/orbuilder, youneedtobeaware ofanddeliveryourdutiesas construction works. 2015 (CDM).Theseregulations coverthemanagementofhealth,safetyandwelfare whencarryingout All constructionworkmustcomplywiththecurrent Construction(DesignandManagement)Regulations CDM REGULATIONS

Consult workerswithaviewtosecuringeffectivehealthand safetyandwelfare measures their work Have systemsinplacetohelppartiescooperateandcommunicate witheachotherandcoordinate their worksafelyandwithoutriskstohealth Make sure thateveryonehastherightinformation,instruction, trainingandsupervisiontocarryout Appoint therightpeopleandorganisations attherighttime Ensure workiseffectivelyplanned Eliminate orcontrol riskssofarasisreasonably practicable 8 Intensive Care Society State of the Art Meeting 2019 HEALTH ANDSAFETY GUIDELINES • • • • The PrincipalDesignermust: • • • • Appoint aPrincipalDesigner, PrincipalContractor, andContractors • • • • are: Under CDM,theexhibitorwill,inmostcases,bedefinedas‘Client’andyourduties/responsibilities SPACE-ONLY EXHIBITORS Ensure thatpre-construction information isprovided tocontractors where necessary Ensure thataConstructionPhase Planisdrawnup,andaHealthSafetyfileprepared and revised Ensure thatrisksare identified, eliminated andcontrolled atthedesignstage Ensure thatallplanninganddesign, pre-construction, iscarriedoutincompliancewiththelaw competent, understandtheirresponsibilities, andliaisewitheach other. here isthatyouappointpartiestofulfiltheelementsbelow, andthatthe partiesyouappointare separate parties.Theycanalsobecarriedoutbythesameperson. Theimportantthingtoremember The aboveroles maybecarriedoutwithinyourownbusiness, byoneexternalpartyortwo deliver on-site,thethird partyorsubcontractorwouldtakeon thisresponsibility. role; however, shouldthePrincipalContractoremployathird partyorothersubcontractorstoactually The role ofContractorisoftenprovided bythesamecompany that fulfilsthePrincipalContractor Designer andPrincipalContractorcouldbethesamecompany. The PrincipalContractoristhepersonorcompanyincontrol of the‘build’ofyourstand.ThePrincipal The PrincipalDesigneristhepersonorcompanyincontrol ofthe ‘design’ofyourstand. the HSEasaseparateproject. hundredto workersdailyforafive-daybuild-up,thenthebuildofstandwouldneedtobenotified exceeds 500persondays;forexample,ifyouhadaverylarge standthatrequired inexcessofone Notify theproject ifabovethreshold. You willberequired tonotifytheHSEifconstructionphase and MethodStatementsthattheyshouldbedoingaspartoftheirobligationsunderotherlegislation. Your designer/contractorwilldothisforyou,anditrunalongsidetheexistingRiskAssessments Ensure aConstructionPhasePlanisdrawnup.Theresponsibility here istoensure thatthere isone. can usuallybedelegatedtoyourstandbuilderoragency. Ensure constructionworkiscarriedoutsafelyandthatwelfare requirements are compliedwith.This (contractor), marketingagencyordesignerifyouuseone. fulfilled. Themajorityofyour responsibilities canbedelegatedtoyourspace-onlystandbuilder you doneedtoensure thatsomeoneisnamedasresponsible forensuringallrequired roles are Make arrangementsformanagingaproject. You donotneedaspecialisedCDMcoordinator; however, required. diligence ontheir ownsuppliers,andalsoonthose suppliersappointedbya venueororganiser where all personnelincluding emergency andfirstaid arrangements.StandBuilders shouldundertakedue talk, andprovide relevant healthandsafetyinformation, instruction,andtraining andsupervisionto freelancers andsubcontractors (identified simplyas‘Contractors’underCDM),undertake an induction safely, documentingtheirapproach intheConstruction PhasePlan.Theywillcoordinate andmanage As PrincipalContractor, theStand Builderwillthenmanageandmonitortheconstruction and de-rig • • • outlined below: the eventitself.UnderCDMRegulations,roles fulfilled, andthekeyduties/responsibilities, are as safely. EachSpace-OnlyexhibitionstandwillbeclassedasaseparateCDMsitewithinthelarger CDMof Stand DesignersandBuildersneedtoensure thattheirparticipationataneventiscarriedout What aretheresponsibilitiesofStandDesignerandBuilder? • • • • The Contractormust: • • • • The PrincipalContractormust: themselves) starts, assemblingaHealthand Safetyfile,andPrincipalContractorliaison(ifnottakingthis role upon structural engineerwhere relevant, designingoutfabricationandassemblyriskbefore production They willalsoberesponsible forcoordinating in-houseandexternal technicaldesignersincludinga be responsible forusingandcommunicatingexhibitor, organiser, andvenue-provided information. controlling thepre-construction information,designandplanning phaseoftheproject. Theywill As wellaseducatingtheexhibitor, asaPrincipalDesigner, a StandBuilderwillberesponsible for providing welfare duties suchasproducing aConstructionPhasePlan,RiskAssessment andMethodStatement, other CDMroles andmanagetheircoordination, andensure thattheseother organisations fulfiltheir of theirowndutieswithinCDM;which,effectively, are toprovide resources totheproject, appointthe Both theseroles require theStandBuildertoensure thattheCDM “Client”(i.e.theexhibitor)isaware Under CDM,yourrole isdefinedasthatofthePrincipalDesigner and/orPrincipalContractor Liaise andcomplyon-sitewiththeEventOperationsTeam (FloorManagement) Provide information,instructionandtraining contractors Plan constructioninsuchawayastohavelittleornoimpactontheneighbouringconstructions safe toconstructandremove withinaneventenvironment Plan, manageandmonitorthewaythatconstructionworkiscarriedout;thisincludesensuringit Restrict accesstoyoursiteasandwhenrequired bytheworkbeingcarriedoutattime to this),andensure suitableinductionsandwelfare facilities Draw upsiterulesforthestandarea (thesewilloftenmirror theEventrules,butshouldnotbelimited Ensure workiscarriedoutwithoutrisktohealthandsafety Plan, manageandco-ordinate theconstructionphase(build-upandbreakdown) 9 Intensive Care Society State of the Art Meeting 2019 HEALTH ANDSAFETY GUIDELINES Please sendthisConstructionPhasePlanbyFriday29November2019 . email forpriorapproval. Permissiontocommencebuildwillnot beissueduntilyourplanisreceived. sent fortheattentionofTony Watts [email protected] [email protected] We require yourConstructionPhasePlan(aswell as yourRiskAssessmentandMethodStatement)tobe in yourownformat. Please note:thestyleinwhichyouprovide theplanisnotmandated, andyoumaysubmitthedocument A templateforaConstructionPhasePlancanbedownloaded here • • • • • • • • requires youtoconsideranddocumentthefollowing: A CPPiscompulsoryforallspace-onlystands,andotherstandswhere constructionactivitiesoccur. It the healthandsafetyinvolvedwithconstruction(anddeconstruction)oftheirstand. before constructionworkstarts.Essentially, itneedstodemonstratethatanexhibitorhasthoughtabout The ConstructionPhasePlan(CPP)isasimpleplanthatneedstobedocumentedandcommunicated What istheConstructionPhasePlan? SPACE-ONLY EXHIBITORS What are themaindangersinyourconstructionprocess andwhat controls are inplace? What are yourWelfare arrangements? What are thesiterules? Who isresponsible forwhat? What consultationprocess isinplacewithyourcontractors? Assessment, AccidentsandIncidentsbecommunicated? How willsiterules,changesofinformation,ConstructionPhasePlan,MethodStatement,Risk How willtheybemonitoringprogress andsafety? – Whatdotheyneed? – Whattraining/experiencedotheyhave? Who are thedutyholders(particularlyPrincipalContractor)? vicinity ofanindividual’s workarea PPE willberequired inaccordance withactivitiesthatare undertakeneitherdirectly orintheclose Hard hatsare mandatorywhenoverheadworkorworkingatheight istakingplace. appropriate footwear. Every personintheexhibitionhallduringbuild-upandbreakdown mustwearahighvisibilityvestand personally responsible forensuringthatPPEiswornwhenissued. PPE, inaccordance withthelocalauthorityregulations, forthetasktheyare undertaking. Individualsare Exhibitors andcontractorsare responsible forensuringthatindividuals are issuedwiththeappropriate protection, andsafetyboots. Personal Protective Equipment(PPE)isanyitemdesignedtoprotect anindividual;suchashard hat,eye 7.1 PERSONALPROTECTIVEEQUIPMENT COMPLEX STANDS by thedesigner. The venuereserves therighttodeemastructure ‘complex’where thishasnotcorrectly beendetermined • • • • • Examples ofcomplexstructures: (NOTPERMITTED) determine whethertheconstructioniscomplexornot. If astandisnotconstructedfrom ‘shellscheme’,itistheresponsibility ofthestanddesignerto Complex Structures willNOTBEPERMITTEDatSOA19. Sound/lighting towers Sound/lighting towers e.g. lightingrigs Suspended structures (doesnotincludebanners) metres inheight Any partofastandorexhibitwhichexceeds4 Multi-storey stands requires structuralcalculations Any structure, regardless ofitsheight,which • • including standfloorflatsandplatforms) and allplatformsstagesforpublicuse(not Platforms andstagesover0.6metres inheight, Temporary tiered seating 10 Intensive Care Society State of the Art Meeting 2019 HEALTH ANDSAFETY GUIDELINES Violations (PPE compliance) Security Role Breakdown Build-up and 7.2 SPECIFICARRANGEMENTS

leave thevenue. the SOA19Conference Organisers andwillresult inoffendersbeingaskedto Violations ofhealthandsafetyruleswillbetreated extremely seriouslyby monitoring ofthispolicy. designated the‘PPEOfficer’isallocatedtoassistwithenforcement and For eacheventduringbuild-upandbreakdown, amemberofsecuritystaff • taking place Hard hatsare MANDATORY whenoverheadworkorworkingatheightis of build-upandbreakdown relevant PPEtothetask/activityisMANDATORY from thecommencement High-visibility vest,safetyboots/shoesorappropriate footwearandother until theeventopens PPE isadvisedfrom thecommencementofexhibitorload-instage Exhibitor Area. Statement andConstructionPhasePlan(CPP).Theseformscanallbedownloadedfrom theSOA19 is aminiature workplaceandtherefore needsaRiskAssessment,and,where appropriate, aMethod submit variousHealthandSafetydocumentationinorder toexhibitatSOA19.Everyexhibitionstand Depending onwhetheryourstandisaShellSchemeorSpace-Onlystand,exhibitorsare required to 8.0 EXHIBITORCHECKLIST Space-Only Stand Shell SchemeStand DEADLINE: FRIDAY 29NOVEMBER2019 [email protected] [email protected] theemail. Please sendtheabovedocumentsforattentionofTony Watts to • • • • • • DEADLINE: FRIDAY 29NOVEMBER2019 [email protected] [email protected]. Please sendtheabovedocumentsforattentionofTony Watts to • • Copy ofStandBuilderPublicLiabilityInsurance(minimum£5 million) Copy ofExhibitorPublicLiabilityInsurance(minimum£2million) scale (forapproval) Stand Plans,includingvisual,elevationandplanview, toarecognisable Construction PhasePlan Method Statement Risk Assessment Copy ofExhibitorPublicLiabilityInsurance(minimum£2million) Risk Assessment

11 Intensive Care Society State of the Art Meeting 2019 9.0 DELIVERY &COLLECTIONLABELS Client/Exhibitor themselvestocollect andreturn theirboxesfrom/to theICCLoadingBay. Please notethatunlessICC orExternalPorteragehasbeenbooked,itisthe responsibility ofthe QUANTITY OF ITEMS: EVENT DATE: 9-11 EVENT December ROOM: Hall 2019 3 CONTACT TELEPHONENO: STAND NUMBER: COMPANY NAME: CONTACT NAME: EVENT TITLE:ICSStateoftheArt2019 B1 2NP Birmingham Cambridge Street ICC Birmingham ADDRESS: DELIVERY DELIVERY NOTE ...... Number: _____ of_____

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12 Intensive Care Society State of the Art Meeting 2019 INFORMATION themselves to collectandreturn theirboxesfrom/to theICCLoadingBay. Please notethat unlessICCorExternal Porteragehasbeenbooked, itistheresponsibility oftheClient/Exhibitor QUANTITY OF ITEMS: CONTACT TELEPHONENO: RETURN DELIVERY ADDRESS: CONTACT NAME: NAME OFEVENT: ICSStateoftheArt2019 COLLECTION NOTE Number: _____ of_____