PEORIA COUNTY BOARD MEETING AGENDA Thursday, September 14

Sharon K. Williams, District 1 Vice-Chairperson -Stephen M. Morris, District 10 Junior Watkins, District 2 Gregory Adamson, District 11 Barry Robinson, District 3 Robert Baietto, District 12 Chairperson-Andrew A. Rand, District 4 James T. Fennell, District 13 Rachael Parker, District 5 Brian Elsasser, District 14 G. Allen Mayer, District 6 Steven Rieker, District 15 James C. Dillon, District 7 Brad Harding, District 16 Phillip Salzer, District 8 Thomas H. O’Neill, III, District 17 Kathrin Pastucha, District 9 Andrew A. Rand - Chairperson Paul Rosenbohm, District 18 R. Steve Sonnemaker, County Clerk

PEORIA COUNTY BOARD MEETING AGENDA Thursday, September 14, 2017 6:00 PM County Courthouse • 324 Main Street • County Board Room 403 • Peoria, Illinois 61602 Voice: (309) 672-6056 • Fax: (309) 672-6054 • TDD: (309) 672-6073 www.peoriacounty.org/countyboard

CALL TO ORDER MOMENT OF SILENCE PLEDGE OF ALLEGIANCE ROLL CALL BY THE COUNTY CLERK

I. APPROVAL OF MINUTES • Approval of August 10, 2017 County Board Meeting Minutes • Approval of August 10, 2017 County Board Executive Session Meeting Minutes

II. PROCLAMATIONS AND PRESENTATIONS

• A proclamation recognizing September as National Preparedness Month

III. CITIZENS' REMARKS (To address the County Board, fill out a card and submit it to the Chairman before the Board Meeting.)

IV. CONSENT AGENDA C1. The Treasurer report consisting of the Bank and CD's Portfolio for the month of July 2017 and Revenue & Expenditure Reports for the month

of June 2017.

C2. The Auditor's report of expenditures from Accounts Payable system is accessible at www.peoriacounty.org/auditor/transparency.

C3. A resolution (items 1-7 reconveyances; item 8 defaulted conveyance) from the Ways and Means Committee recommending that the County

Board Chairman be authorized and directed to execute deed of said

property to the highest bidder, and be authorized to cancel the

appropriate Certificates of Purchase. This resolution shall be effective

ninety days from September 14, 2017 and any transaction between the

parties involved not occurring within this period shall be null and void.

C4. A resolution from your Executive Committee recommending approval of the most responsive bid of 309 Marketing, Peoria, IL, in an amount not to exceed $30,000.00 for the remainder of 2017, for the provision of media buying and ancillary advertising services.

Peoria County Board Agenda Thursday, September 14, 2017

C5. A resolution from your Executive Committee recommending approval to enter into a franchise agreement with Tel-Star Cablevision, Inc., for the operation of a cable communications system with Peoria County for a

term not to exceed ten (10) years.

C6. A resolution from your Public Safety and Justice Committee recommending approval of the 2017 annual salary of the Public Defender of Peoria County in the amount of $149,857.20.

C7. A resolution from your Public Safety and Justice Committee

recommending approval of an agreement between the Peoria County Sheriff's Office and Lexipol for services to update and create policy for Law Enforcement and Corrections Divisions.

C8. A resolution from your Public Safety and Justice Committee

recommending approval of an appropriation of $55,000.00 to the Sheriff's Office budget for overtime expenses related to ILEAS (Illinois Law Enforcement Alarm System) training.

C9. A resolution from your Public Safety and Justice Committee recommending approval of Police and Dispatch Service Contracts for

2017-2018 as follows: ➢ Dedicated Police Services Medina Township $188,846.52; Village of Princeville $125,897.88; Village of Bellevue $125,897.88; City of West Peoria $188,846.52, Bike Patrol $144.19/hour; Dunlap Unit School District 323 $75,053.32 ➢ Random Police Services Village of Dunlap $20,065.08; Village of Hanna City $66,883.32; Village of Norwood $20,120.63 ➢ Dispatch Services City of Elmwood $5,978.28; Village of Glasford $3,307.44

C10. A resolution from your Ways and Means Committee recommending

approval to update the Peoria County Capital Assets Policy to reflect GASB Statement #72, requiring that donations be capitalized at their acquisition value.

C11. A resolution from your Infrastructure Committee recommending

approval of an appropriation of County Motor Fuel Tax Funds in the amount of $336,358.60 for the Forrest Hill/Gale Avenue Intersection Project.

C12. A resolution from your Infrastructure Committee recommending

approval of the reappointment of Amy McLaren to a six-year term as

County Engineer effective November 11, 2017.

C13. Chairman Appointments

Peoria County Board Agenda Thursday, September 14, 2017

V. ZONING ORDINANCE AND RESOLUTIONS 1. A resolution from your Executive Committee recommending approval of a funding agreement and expanded scope of services amendment between the County of Peoria and Greater Peoria Economic Development Council, in an amount not to exceed $100,000.00 for FY 2018.

2. A resolution from your Public Safety and Justice Committee recommending approval of the lowest responsible bid of Shor-Line, Kansas City, KS to remodel and update dog adoption kennels at PCAPS, and acceptance of a $10,000.00 grant from Petsmart Charities Foundation to fund the project.

3. A resolution from your Land Use Committee recommending adoption of the West Laramie Neighborhood Plan.

VI. MISCELLANEOUS AND ANNOUNCEMENTS

VII. ADJOURNMENT

PEORIA COUNTY BOARD MEETING MINUTES Thursday, August 10, 2017 6:00 PM County Courthouse • 324 Main Street • County Board Room 403 • Peoria, Illinois 61602 Voice: (309) 672-6056 • Fax: (309) 672-6054 • TDD: (309) 672-6073 www.peoriacounty.org/countyboard

CALL TO ORDER MOMENT OF SILENCE PLEDGE OF ALLEGIANCE ROLL CALL BY THE COUNTY CLERK

Attendance was taken with the Roll Call-Pro voting system, and the following members of the Board were present: Adamson, Baietto, Elsasser, Fennell, Harding, Mayer, Morris, O'Neill, Parker, Pastucha, Rand, Rieker, Robinson, Rosenbohm, Salzer, and Williams, with Dillon and Watkins absent.

I. APPROVAL OF MINUTES • Approval of Amended June 27, 2017 Special County Board Executive Session Minutes • Approval of July 13, 2017 County Board Meeting Minutes

Mayer moved for approval of the minutes, Rosenbohm seconded. The minutes were approved by a unanimous roll call vote of 16 ayes.

II. PROCLAMATIONS AND PRESENTATIONS • A proclamation congratulating the Princeville High School Girls' Softball Team for winning 3rd place in the 2017 IHSA Class "1A" Softball Tournament

The proclamation was not given.

III. CITIZENS' REMARKS

There were no citizens' remarks.

IV. CONSENT AGENDA C1. The Treasurer report consisting of the Bank and CD's Portfolio for the month of June 2017 and Revenue & Expenditure Reports for the month

of May 2017.

C2. The Auditor's report of expenditures from Accounts Payable system is

1 3

Peoria County Board Minutes Thursday, August 10, 2017

accessible at www.peoriacounty.org/auditor/transparency.

C3. A resolution (items 1-2 surrenders; items 3-13 conveyances) from the

Ways and Means Chairman and County Administrator recommending

that the County Board Chairman be authorized and directed to execute

deed of said property to the highest bidder, and be authorized to cancel

the appropriate Certificates of Purchase. This resolution shall be effective

ninety days from August 10, 2017 and any transaction between the

parties involved not occurring within this period shall be null and void.

(Poll Vote per Rules of Order, Article V, Section 18C)

C4. A resolution from your Executive Committee recommending approval of a 3% performance based increase to the County Administrator's base

wage retroactive to January 1, 2017.

C5. A resolution from your Public Safety and Justice Committee recommending approval of a one year extension of the Agreement for Professional Services with Foth Infrastructure and Environment for the Peoria City/County Landfill, in the amount of $282,275.00 for the time period July 1, 2017 through June 30, 2018.

C6. A resolution from your Public Safety and Justice Committee

recommending approval of the SFY 2018 Juvenile Redeploy Grant

Agreement with the Department of Human Services in the amount of

$255,330.00.

C7. A resolution from your Public Safety and Justice Committee

recommending approval of the SFY 2018 Adult Redeploy Grant

Agreement with the Illinois Criminal Justice Information Authority in

the amount of $$225,275.00.

C8. A resolution from your Public Safety and Justice Committee recommending approval of a transfer of funds within the FY 2017 Public Defender's expenditure budget in the amount of $130,850.00 to fund the Peoria County Office of the Public Defender.

C9. A resolution from your County Operations Committee recommending approval to authorize Peoria County GIS to create a GIS open data

website for the community and perform revisions to the current pricing

guide, request form, no fee and fee license agreements.

C10. A resolution from your Infrastructure Committee recommending

approval of the FY 2018 Peoria-Pekin Urbanized Area Transportation

Study (PPUATS) Annual Agreement and Motor Fuel Tax Appropriation.

C11. A resolution from your Infrastructure Committee recommending approval of the appropriation of County Motor Fuel Tax Funds in the

amount of $645.43 for FY 2017 PPUATS Joint Funding Agreement.

C12. Chairman Appointments. 2 4

Peoria County Board Minutes Thursday, August 10, 2017

Mayer moved to approve the Consent Agenda and O’Neill seconded. Morris asked to pull Item C12; Harding asked to pull Item C4. The Consent Agenda, except for Items C4 and C12, was approved by a unanimous roll call vote of 16 ayes.

C4. A resolution recommending approval of a 3% increase to the County

Administrator's base wage.

Harding moved to approve Item C4 and Fennell seconded. The motion was approved by a roll call vote of 15 ayes and 1 nay, with Harding voting nay.

C12. Chairman Appointments.

Morris moved to approve Item C12 and Fennell seconded.

Morris detailed that the appointment of Sheriff was made through the process that has been previously used where letters of interest and resumes were gathered and interviews were held. He commented that there were some good candidates and good interviews; there was a clear choice in Brian Asbell and he whole-heartedly supports the Chairman’s appointment.

Fennell noted that he was on the committee and Mr. Asbell was very direct on his responses, and that is the way he will be as Sheriff.

Chairman Rand explained that when there is a vacancy, he, along with two members of the Board from the party affiliation of the vacant position, joins in an interview process. He said he joined in the unanimous consensus in naming Mr. Asbell as Sheriff. He noted that the institutional knowledge that Mr. Asbell has is imperative to the continued success of the organization and he looks forward to voting aye.

Elsasser asserted that Mr. Asbell is very well prepared because he works hard and his predecessor helped him; he will make a great sheriff.

Rieker acknowledged and commended the Board for following its previous procedure to make the appointment. He stated that he had the opportunity to meet with Mr. Asbell, he had a great dialogue with him, and learned about the team’s development. He congratulated Mr. Asbell and said he is very confident in the job he will do.

Biaetto discussed the importance of the position because he is responsible for the safety of Peoria County and there is no better person to take over the position. He highlighted that Mr. Asbell has learned a lot from the previous Sheriff.

The motion was approved by a unanimous roll call vote of 16 ayes.

Sheriff Asbell thanked the Board and explained that he started at the Sheriff’s Office in 1995 at 22 as a correctional officer, and he never believed that he would be standing in front of the Board as the Sheriff. He said he is grateful and honored to be representing the men and women of the Sheriff’s Office because they are the true heroes and he thanked them. He emphasized that he wants to be part of the team with the County Board, County Administration, Elected Officials, and Judges because everyone wants the same thing. He conveyed that he wants to be part of the solution and never part of the problem. He explained that he is overwhelmed with those that showed up in support of him, 3 5

Peoria County Board Minutes Thursday, August 10, 2017

especially his family. He described that he believes the Sheriff’s star is a symbol of public trust, and it is an honor and privilege to serve the Board and to work towards shared goals for the County.

V. ZONING ORDINANCE AND RESOLUTIONS 1. Case W03-17, Petition of Jodi Terry. A resolution from your Land Use Committee recommending approval of a waiver of compliance from Section 20-8.3.4.1.b.2.a of the Unified Development Ordinance. This section requires a new minor subdivision to have a public water supply. The waiver request is made in order to divide 2.00 acres from an existing 47.54 acre parcel. The petitioner proposes to divide the property in order to split off an existing house and several accessory structures from the agricultural and timber ground. The property is located in Hallock Township. (Pending Committee Approval)

Rosenbohm moved to approve the resolution and Fennell seconded. The resolution passed by a unanimous roll call vote of 16 ayes.

2. A recommendation from your County Operations Committee to approve an IMRF resolution requiring the certification of elected officials who meet the 1,000 hour minimum threshold for participation in the Illinois Municipal Retirement Fund.

O’Neill moved to approve the resolution and Rosenbohm seconded.

Chairman Rand requested that Mr. Evans explain the need to adopt the resolution.

Mr. Evans explained that the resolution is a new requirement by the IMRF Board. He noted that the original resolution was prepared without the Auditor’s position, and subsequently there was a question about the dates the positions would become qualified and the titles that should be certified. He reported that the Auditor himself does not work the 1,000 hours, but that it is the number of hours the position itself anticipates to work. He highlighted that the date each position became eligible is not based on when the particular person was elected, but when the Board adopted the 1,000 hour threshold for the position, which was April 9, 1985.

Mayer moved to amend the resolution by replacement and Salzer seconded.

Rieker asked for clarification as to why the resolution is being brought to the Board at this particular time and why the dates for each position are used.

Mr. Evans described that the IMRF Board approved the form for the first time earlier this year and all counties have been requested to make a resolution indicating that the positions have met the 1,000 hour threshold. He identified that the dates used for the positions are when the County went to the 1,000 hour threshold.

Rieker remarked that there is no change in practice, but asked what has changed behind the scenes. Mr. Evans stated that nothing has changed, but the IMRF Board has created the form now and asked the counties to complete it.

Mr. Sorrel mentioned that the deadline for the Board to adopt the resolution is September 1st and the exercise will have to be done every two years. He noted that all counties with elected officials must follow the same process.

4 6

Peoria County Board Minutes Thursday, August 10, 2017

Morris inquired if the Board decides that the positions are not IMRF eligible and the form would not be turned in, would the positions that have been in be no longer eligible.

Mr. Sorrel stated that under the resolution in the packet, it was the understanding that the Board could remove the requirement from participation. He said that in further discussion with IMRF counsel, that is not the case, which results in the amendment.

Morris detailed that he asked because he is trying to decide if this is just checking a box or if the Board has some substantive say in the positions having IMRF eligibility.

Mayer emphasized that IMRF eligibility is statutorily determined and the Board cannot just decide that a position is not eligible. He believed that the purpose behind the form is that IMRF has been concerned with the 1,000 hour minimums being met, and it is a public way to show that they must work that many hours.

Adamson said that it is not clear as to what is required because the form states 600 or 1,000 hours a year and asked which is it. He inquired why the Auditor is relevant to the conversation at the moment.

Mr. Evans explained that a County may have either a 600 or 1,000 hour threshold and Peoria County requires a 1,000 hour threshold for participation. He reported that the Auditor’s position was not included in the original resolution because the interpretation was that the person occupying the position would not meet the threshold, but in conversation with counsel from IMRF it is the position of Auditor, not the person, that requires the 1,000 hours.

Adamson inquired if there is some decision being made about the 1,000 hours worked for the Auditor. He stated that the previous Auditor worked well beyond 1,000 hours a year and there is now a change.

Mr. Evans informed that the form indicates that the position requires 1,000 hours, not the person currently holding the position, which is the reason for the inclusion on the form.

Chairman Rand conveyed that the present Auditor has declined participation in IMRF.

Mr. Sorrel detailed that at the time of first election or appointment, the elected official has the opportunity to enroll by his or her choice and the window closes at that point in time. He stated that the current Auditor has decided to not enroll in IMRF and he is reimbursing the County for a portion of the hours that he is not working.

Chairman Rand confirmed that the Auditor is rebating the County all dollars in excess of $24,000 net of the taxes.

Harding asked if the ROE is eligible for IMRF. Mr. Sorrel summarized that the position is not subject to the system because the individual is employed by the State.

Elsasser asked for information on whether IMRF makes sure that any of the positions meets the requirement.

Mr. Sorrel described that IMRF performs an audit every so many years, and that the County went through the audit 2 or 3 years ago. He said that under the audit process IMRF would 5 7

Peoria County Board Minutes Thursday, August 10, 2017

explore the question.

Elsasser inquired on how they get assurance of compliance. Mr. Sorrel stated that he does not know what investigative practices they use. Elsasser asked for a report on how it is done.

Rieker asserted that because there have been several changes to the resolution and a lack of clarity, it should be moved back to committee for answers and to gain clarity. Rieker moved to refer the resolution back to committee.

Mr. Evans stated that the form must be returned by September 1st.

Chairman Rand identified that it is possible to have a special meeting if the details can be fleshed out in committee, but it may not be worth-while because the motion may fail.

Mayer asserted that it would be absurd to hold a special Board meeting to pass something that the State’s Attorney has gone over with IMRF counsel and that all that is certified is that whether or not these are supposed to be full-time positions and therefore eligible under the statute. He contended that the resolution should really be on a Consent Agenda.

O’Neill believed that counsel explained the need very well and it is what the Board needs to do.

The motion to amend passed by a roll call vote of 15 ayes and 1 nay, with Harding voting nay.

Adamson discussed that the resolution has shown up in the twelfth hour and there is a lack of clarity. He said it sounds like this is the way it will be and inquired if that is correct.

Mr. Evans confirmed that it is the format that IMRF has asked the Board to vote.

Morris inquired if the Board votes no, are the officials then kicked out of IMRF, or would the officials still stay in IMRF.

Mayer declared that he does not know the legal affect, but the requirement for participation still stands.

Robinson asked if the form is standard throughout all of the counties and if counsel has reviewed it. Chairman Rand informed that it is a recently adopted standard form and it has been commented on by counsel.

Baietto asked for the question to be called.

The resolution, as amended, passed by a roll call vote of 14 ayes and 2 nays, with Harding and Rieker voting nay.

Chairman Rand said it would be helpful for members to have more information.

3. A resolution from your Infrastructure Committee recommending approval of an Independent Contractor Agreement for Rural Transit Administrative Services in an amount not to exceed $15,000.00 for the provision of administrative services for Peoria County's rural transit program, CountyLink, from July 1, 2017 through July 31, 2018.

6 8

Peoria County Board Minutes Thursday, August 10, 2017

Salzer moved to approve the resolution and Baietto seconded.

Fennell asked if the agreement would be covered under the grant.

Mr. Sorrel reported that the agreement is covered under the public transportation fund, which is a special revenue fund and the expenses will be covered by two grants. He detailed that they are the Downstate Operating Assistance Grant and Section 5311 funding.

Fennell inquired if it is a new type of agreement compared to last year. Mr. Sorrel confirmed that it is due to a reduction in the Administrator’s Office where there is no one with the expertise to provide the grant reporting, and by suggestion of IDOT and with help from Greater Peoria Mass Transit District, a plan has been worked out to transition service to the transit district on July 1, 2018. He noted that the next recommended budget will only have funding for 6 months because the County will not be reapplying for the grants and the Mass Transit District will apply for the grants. He expressed that the agreement would include the grant reporting services and everything that would be necessary to execute the transition plan. He brought up that the first stage of the transition plan was implemented when the Board approved the dispatching software program that is already used by the Mass Transit District.

Salzer discussed that the Transportation Committee had the agreement come before the committee twice, the first it was deferred back to Mr. Sorrel, and the second time he mentioned that he is short of help and he does not have expertise. He explained that Mark Rothert was discussed because he is the best to perform the job and he will be paid for through the grants, which will not impact the general budget. He reported that Mr. Rothert would be making about $85 an hour or up to $15,000. He highlighted that the amount of time for the program Mr. Rothert performed in his previous job would equate to between $13,000 and $18,000. He predicted that Mr. Sorrel is in need of this expertise and it will not affect the general budget.

Baietto asserted that transportation has been a conversation for many years because the people that cannot afford transportation in rural parts of the County still have the need to get to and from. He said that it is a service that the Board can be proud of.

Chairman Rand explained that the work performed by Mr. Rothert is for administrative details, but not for specific service.

Baietto perceived that Mr. Rothert would be setting up the whole process.

Harding asked if the money is not coming from the General Fund, would it be coming out of the money for ridership.

Mr. Sorrel explained that one of the grants has an automatic increase in funding that has raised the fund balance markedly over the past few years. He stated that the expense would be covered under the increase in funds. He noted that the contract with MV Transportation would be made whole and it would not be affected as a result of the agreement.

Rosenbohm remarked that the agreement is an independent contractor agreement and asked for clarification that there is no way the County would be responsible for IMRF payments. Mr. Sorrel stated that the State’s Attorney’s office wrote into the agreement language that would not allow for the need for payments into IMRF. Rosenbohm asked if IMRF signed off on the arrangement, and Sorrel said that it had not. Rosenbohm suggested that it be run by IMRF. Mr. 7 9

Peoria County Board Minutes Thursday, August 10, 2017

Sorrel detailed that under IMRF rules, the employee must meet the 1,000 threshold to be included, and the dollar values under the agreement would not meet the threshold.

Chairman Rand asked if Mr. Rothert is already in IMRF, and Mr. Sorrel confirmed that he is under his current employer.

Mayer summarized that for Mr. Rothert there is no way mathematically for him to reach the 1,000 threshold due to the provision in the agreement limiting the work hours.

Williams inquired if there has been a discussion with Greater Peoria Mass Transit District or Citylink to provide the services rather than using an independent contractor.

Mr. Sorrel reported that there was a discussion and it is part of the transition, but they were not comfortable with taking on those roles until they are able to take over the grants. He explained that there is a gap to fill for administering the grants until they take control.

Rieker specified that the previous Board set a budget that had reductions and now the agreement is a shift of dollars no matter if it is covered under a grant. He emphasized that the philosophy bothers him because the Board is not sticking to the budget and it allows the first domino to fall.

Elsasser said that he does support the funding the rural transportation, but he does not support the funding for the economic development portion and he will not be supporting the resolution. He stated that the briefing explains he will be providing basic economic development services. Mr. Sorrel assured that not a single penny would be going to economic development services and the inclusion in the briefing was a copy and paste from a different briefing.

Parker asked for information on what Plan B would be if it does not pass. Mr. Sorrel reported that he would need to learn how to do the reporting for two grants that he has never had exposure to. Parker observed that there will also be a need for an administrator on the enterprise zone. Mr. Sorrel stated that he has some thoughts that he will be bringing to committee soon.

Morris asked if the grants being used in the agreement are the same grants that had to be subsidized with General Fund dollars under the last contract with MV.

Mr. Sorrel said that since that time the funds have increased and have actually run a surplus. He informed that although the dollars were allocated, they were never used and the fund balance has continued to grow due the funding formula.

Morris questioned the County getting out of the business now that the grant is self-sufficient,. Mr. Sorrel stated that the service is being transferred to the Mass Transit District because it is the subject matter expert on providing transit services. Morris detailed that he has not supported the service in the past because it was not self-supporting, and he is disappointed that it was not brought back to the Board to celebrate that it is not being subsidized by General Fund dollars.

Baietto remarked that CityLink could not go into the incorporated small towns in the past.

Mr. Sorrel explained that CityLink can only operate within their taxing body’s district, but the service area changed after the last census to include a larger area. 8 10

Peoria County Board Minutes Thursday, August 10, 2017

Chairman Rand asked for information on the County keeping funds without using them. He perceived that creating a positive fund balance would be offset by the next year’s allocation from the grant. Mr. Sorrel asserted that the expense is based on ridership. Chairman Rand requested why any government would allow the County to keep money it wasn’t using, which raises an audit question that is pretty important.

Morris asked if Mr. Rothert was in charge of handling the audits when he was a County employee. Mr. Sorrel stated that Mr. Rothert was not doing the auditing, but was in charge of the grants. Morris asked what Mr. Rothert would be doing for the County that wasn’t being done previously. Mr. Sorrel asserted that he would continue doing the work he was doing when he was employed, and he has already done some grant reporting in the last week for State FY17 fourth quarter report.

Mayer summarized that Mr. Rothert is doing grant reporting and the auditing for the funds has been added to the scope of work for the external auditors.

Mr. Dubrowski stated that the County is two years behind on the audits and Sikich has been retained to perform the audits for 2015 and 2016.

Mayer explained that the external auditors would do what they do and eventually reconcile with the State or the Feds; returning funds that were not used.

Chairman Rand asked if the County is tardy on the audits, and Mr. Dubrowski said that it is. Chairman Rand conveyed that he would be voting against the resolution because he does not like the idea of former employees coming back unless there are extraordinary circumstances.

The resolution passed by a roll call vote of 10 ayes and 6 nays, with Harding, Morris, Rand, Rieker, Robinson, and Williams voting nay.

VI. EXECUTIVE SESSION - Pending Litigation

Chairman Rand announced he would take Miscellaneous and Announcements before the Board went into Executive Session. For those items, see below.

Mayer moved to go into executive session to discuss pending litigation and Robinson seconded. The motion passed by a unanimous roll call vote of 16 ayes.

VII. MISCELLANEOUS AND ANNOUNCEMENTS

Harding noted that he attended the open house at UIC School of Medicine. He detailed that the school is a jewel for Peoria County, and Dean Rusch has invited all Board Members to take a tour of the facility any time.

Salzer mentioned that work has begun on the Veteran’s War Memorial, which will be a great memorial for those that have been overlooked, but they won’t be any longer. He thanked County Clerk Sonnemaker as chairman on the committee and a driving force. He noted that the committee is still in need of donations and there are bricks for sale that can pay tribute to relatives. 9 11

Peoria County Board Minutes Thursday, August 10, 2017

Baietto acknowledged Salzer for his commitment to the World War I and II and now for anyone who has lost their life for our freedoms for any conflict from World War II until the end of time.

Fennell recognized Chillicothe for raising $400,000 in the last week for St. Jude.

Robinson invited all to Bethel Baptist for an installation ceremony for him on October 1st at 3:30pm.

Elsasser said that he is proud that his wife and he have bricks honoring their fathers at the World War I and II memorial.

Parker announced that the Black Business Alliance is having its annual fundraising gala at the Life Together Center at 6pm on Saturday August 12th and tickets are $65.

VIII. ADJOURNMENT

There being no further business before the Board, the Chairman announced the meeting was adjourned.

10 12

PROCLAMATIONPROCLAMATION

WHEREAS, “National Preparedness Month” creates an important opportunity for every resident of Peoria County to prepare their homes, businesses, and communities for any type of emergency including natural disasters and potential terrorist attacks; and

WHEREAS, investing in the preparedness of ourselves, our families, businesses, and communities can reduce fatalities and economic devastation in our communities and in our nation; and

WHEREAS, the Federal Emergency Management Agency’s Ready Campaign, Citizen Corps and other federal, state, local, tribal, territorial, private, and volunteer agencies are working to increase public activities in preparing for emergencies and to educate individuals on how to take action; and

WHEREAS, emergency preparedness is the responsibility of every citizen of Peoria County and all citizens are urged to make preparedness a priority and work together, as a team, to ensure that individuals, families, and communities are prepared for disasters and emergencies of any type; and

WHEREAS, all citizens of Peoria County are encouraged to participate in citizen preparedness activities and asked to review the Ready campaign’s websites at Ready.gov or Listo.gov (in Spanish) and become more prepared.

NOW, THEREFORE, I, Andrew A. Rand, Chairman of the Peoria County Board, on behalf of Peoria County Board, do hereby proclaim September, 2017 as National Preparedness Month, and encourage all citizens and businesses to develop their own emergency preparedness plan, and work together toward creating a more prepared society.

National Preparedness Month, September 2017

Dated this 14th day of September, A.D., 2017

______Andrew A. Rand R. Steve Sonnemaker PEORIA COUNTY BOARD CHAIRMAN PEORIA COUNTY CLERK

13 County of Peoria, lllinois Bank Account Portfolio As of July 31 ,2017

Account Balance Variance lnterest Account Name Current tvlonth Prior Month Amount Percent Amount Notes

Accounts at lllinois National Bank

Payroll 52,357 57,123 -4,766 -8.34% 95 S,C Juror's Payroll 68,360 77,736 -9,376 -12.06% OC Peoria County Employee Benefit Plan 328,478 255,093 73,385 28.77% OC Peoria County Flex Spending Acct 1 06,1 43 101,722 4,421 4.35% OC County Collector 5,231,368 31,229,424 -25,998,057 -83.250k 1,488 S Operating 9,684,869 19,330,050 -9,645,181 -49.90% OS Peoria County Forfeiture - State 542,513 538,1 67 4,346 0.81% 277 s Peoria County Forfeiture - Federal 17,948 17,948 0 0.00% 0c 't,183,168 Emergency Telephone System-E91 1 1,454,282 27 1 ,114 22.91o/o 683 s Trust & Condemnation 84,142 84J42 0 0.00% OD County Motor Fuel 3,126,236 2,999,386 126,850 4.23% 1,600 s Township Bridge 300,515 300,360 155 0.05% 155 s Township Motor Fuel 1,406,475 1,384,187 22,288 1.61% 733 s CDAP 583,054 582,754 300 0.05% 300 s VSP - HRA 1,385,053 1,430,88s -45,832 -3.20% OC Rural Transportation 557,708 543,923 't3,786 2.53% 70c Total Accounts at lllinois National Bank 24,929,501 60,116,068 -35,186,568 -58.53% 5,400

Accounts at Morton Communitv Bank

Capital lmprovement 243,083 243,001 83 0.03% 83 M Operating - lnvestment 23,944,390 12,916,014 11,028,376 85.39% 28,376 rcs County Motor Fuel - lnvestment 4,015J92 4,012,213 2,980 0.07% 2,980 ICS Total Accounts at lVlo(on Community Bank 28,202,666 17,171,227 11,031,438 64.24% 31,438

Accounts at Commerce Bank General lnvestment Acct 10,232,219 10,223,515 8,704 0.09% 8,704 Mt

Notes C = Clearing Account Only S = Sweep Account D = Disbursed via Court Orders N/A = Current month information not yet rec'd M = Money Market Account ICS - lnsured Cash Sweep Ml = Mixed lnvestment Acct

Page 1 3 PrinledglSl2OlT @ 3:56 PM of File \\FPCH1\Treasurer$\Finance\BoardReportsl2olTBoardReport\BankAnalysis\07.31.2017BankAnalysis.xlsx BankAccounts14 County of Peoria, lllinois Gertificate of Deposit Portfolio As of July 31,2017

lnvestment Purchased Maturity Term lnterest Amount Date Date (Months) Rate

Associated Bank Employee Health Fund 1,000,000 Bt1t2o17 8t8t2017 12 1 .41%

Total for Bank 1,000,000

Commerce Bank Employee Health Fund 200,000 st10t2017 11t13t2018 18 1.15% Employee Health Fund 200,000 5t12t2017 11t13t2018 18 1 .40% Employee Health Fund 200,000 5t10t2017 11t1312018 18 't.50% Employee Health Fund 200,000 5t11t2017 11t1312018 18 1.35% Employee Health Fu nd 200,000 5t1012017 11113t2018 18 1.25% Employee Health Fund 200,000 5t16t2017 11t16t2018 18 1.25% Employee Health Fund 200,000 5t17t2017 11t19t2018 18 1.20% Em ployee Health Fund 200,000 5t19t2017 11t19t2018 18 1.15% Em p loyee Health Fund 200,000 5t17 t2017 11t19t2018 18 1 .55% Employee Health Fund 200,000 5t2412017 11t26t2018 18 L45%

Total for Bank 2,000,000 F&MBank Employee Health '1 ,000,000 07125117 07125118 12 106%

Total for Bank 1,000,000

Morton Communitv Bank CDARS

County Health-TB 190,524 03t09t17 09107 t17 6 0.86% Employee Health 1,000,000 07 t20t17 07 t19t18 6 0.86% Employee Health 1,000,000 07 t20t17 07 t19t18 6 0 86% Employee Health 1,000,000 07 t20t17 07 t19t18 6 0 86%

Total for Bank 3,190,524

Printed 9/8/2017 @ 3:56 PII Page 2 of 3 Filer \\FPCH 1\Treasurer$\Finance\Board ReportsUol T Board Report\Bank Analysis\07.3115 .2017 Bank Analysis.xtsx lnvestment Purchased lVlaturity Term Interest Amount Date Date (lVonths) Rate

Princeville State Bank Employee Health 500,000 05t05117 05/05/18 12 0.75% County Health 500,000 08t01t17 08/01/18 a.) 100%

Total for Bank 1,000,000

SouthSide Bank Employee Health Fund 500,000 06t02t17 06102118 12 0.7 0o/o

Total for Bank 500,000

Recap bv Fund:

030 County Health-TB 190,524 081 Employee Health 8,500,000

Total Certificate of Deposits 8,690,524

Total Banks 8,690,524 Difference 0

Page 3 of 3 Printed 9/8/2017 @ 3i56 PM File: \\FPCH 1\Treasurer$\Finance\Board Repodsv0lT Board Report\Bank Analysis\07.3116 .2017 Bank Analysis.xlsx PAGE NUMBER: 1 DATF,: o9/08/2017 PEORIA COI,'T.TTY, IL REVSTAll TIME: 15 :59:26 REVENUE STATUS REPORT SELECTION CRITERIA: ALL ACCOUNTING PERIoD: 6/L7

SORTED BY: FUND TYPE,2ND SUBTOTAL TOTALED ON: FUND TYPE PAGE BREAKS ON: FUND TYPE

FUND TYPE-1 GENERAL

PERIOD YEAR TO DATE AVAILABLE vrD/ 2NDSUB'I__-__TITI,E BUDGET RECEI PTS RECEIVABLES RECEI PTS BALANCE BUD

3t 001 PROPERTY TAXES 7 ,595 ,935 00 3 , 543 , 257 .37 .00 3 ,546 ,2f8 35 4 ,149 , 696 .65 45.08 31401 OTI]ER TAXES 581,800 00 L,558.09 .00 q )Fl 42 576, 535 . 58 .77 32209 BUILDING/ZONING PERMITS 445,000 00 29 , 333 .24 .00 134, 050 60 310 , 949 .40 30 .1,2 )22L9 MARRIAGE LICENSES 59,000 00 8, 280.00 .00 29 , tL5 00 29, 885 . 00 49 .35 32221 LICENSES /PERMTTS 69,500 00 29, 9s3 . 00 .00 50 ,532 a2 1_8,957.L8 72.'71, 33350 STATE REVENUE L,502,455 00 1,O7 ,817 .36 .00 554,94L 62 947 ,524 .38 40 .87 33s09 INCOME TAX 5, 73s, 000 00 220 2a? 20 .00 4,O62,OLt 15 2,672,988.85 50.31 33529 STATE REIMBURSEMENT-SAI,A 1,280,800 00 23 ,434 .22 .00 510,049 '79 770,750.2L 39.82 33540 INTERGOVERNMENTAL REVENU 145,715 00 3,756.20 .00 39 ,9L9 o7 105, 795.93 27.40 33900 SALES TAXES 12,350,000 00 L,O4'7,7O2.61, .00 4 ,534 ,37 6 53 7 ,81,5 , 623 .47 36 .'72 34050 POLICE PROTECTION CTRCT 1,314,989 00 419 , 43O .99 .00 653 ,923 40 651, 06s. 60 50.49 3 4110 FEES AND C}{ARGES 3 ,645 ,350 00 325,547 .74 .00 t, ? 61, ,89O a4 1,883,459.16 48.33 34150 REVENUE STAIVIPS 325, O00 00 3L,672.00 .00 154, 535 50 170,464.50 34]-7 7 WARRANTS SERVICE 135. 000 00 1_L,996 .2t .00 53,747 15 7t,252 .85 47.22 34190 DETENTION CHARGE FEDERAL 585, 000 00 58, 890.00 .00 347,705 00 243 ,295 .00 58.41 '78 3 41_9 4 RENT-BUILDING 166,740 00 12, 000.00 .00 24 ,494 L4t , 845 .22 L4 .93 34240 COURT SECURITY FEES 350,000 00 25,974.23 .00 \56 ,7 04 30 203,295.70 43.53 34650 CHARGES FOR SERVICES 3,488,110 00 31-8, 519.14 .00 7 ,448 ,567 46 2 ,039 ,542 . s4 41.53 3s110 COURT FINES 5s1,500 00 46 ,245 .40 .00 2O7,A8O 05 443 ,6't 9 .95 31.91 35120 FINES FOR COURT USAGE 152,000 00 1,3 , 562 .52 .00 74 ,826 60 a7,173.40 46.19 3st25 RESTITUTION 00 .00 .00 ,tr 00 -25 .00 .00 3s910 INTEREST 34, 830 00 L,936 .73 .00 t7 ,059 31 1_7,770.69 48.98 36001 MISCELLANEOUS REVENUES t , 315, 9l-0 00 126 , 528 .21 .00 677,449 45 638,450.55 51.48 37s00 ASSET DISPOSAL PROCEEDS 30,000 00 250.00 .00 O E?? 90 20 ,422 .10 31.93 42000 TRANSFER IN L48,355 00 3,730.83 .00 22,384 98 t25 ,980 .02 15.09 GENERAL 43,428,010 00 6 ,230 ,993 .48 .00 19 , t9t ,67L o7 24,236,338.93 44 .79

17 PAGE NUMBER: 1 DATE : 09/O8/20t1 PEORIA COUNTY, IL EXPSTAl 1 TIME: 16 :01:06 EXPENDITURE STATUS REPORT SELECTION CRITER]A: ALL ACCoUNTING PERIoD: 6/t1

SORTED BY: FLIND TYPE,2ND SUBTOTAL TOTALED ON: FUND TYPE PAGE BREAKS ON: FIIND TYPE

F'I]ND TYPE-1 GENERAL

PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ 2ND SUBTOTA _ TITLE BLIDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 51030 FULL-TIME EMPLOYEES 20,542,451.00 1,510,938.4s 6,925,874.29 9 ,59't ,497 .08 4,01_9,079.63 80 .44 51032 PERSONAL SERVICES 3,L68 ,361. 00 250 ,724 .L6 412 , 822 .56 L , 387 , 959 .21 L,367,559.23 56 .84 51.240 MEDICAL/HEALTH BENEFITS 3 ,162 ,45 9 . 00 245 ,529 .68 846, 198 .84 L,527 ,896 .07 78A,374.O9 75.07 5I5OO IMRF\FICA 15, 000. 00 .00 .00 .00 15, 000. 00 00 52040 FOOD 338,115.00 30 , L52 .48 .00 131,951.90 205, 153 .10 39 03 52090 MAINTENANCE SUPPLIES 111, 075 . 00 3, 758 .58 .00 23,673.64 87,407.36 21 31 52100 GAS AND OIL PRODUCTS 1, 100 . 00 .00 .00 .00 1, 100 . 00 00 522OO COMMODITIES 847,951-68 158, 508 . 57 37,8'75.L7 4t6 , 287 .89 393 ,788 .62 53 55 53018 AUDITING ACCTG COSTS 1,14,570.OO 30,000.00 10,941.50 82, 558 . s0 2),,070 . o0 81 51 53020 POSTAGE 1.312.00 27 0 .85 .00 71,9 .58 592 .42 54 85 53050 MEDICAL SERVICES 1, 505,075. 00 127 ,425.35 .00 742,345.64 763,729 -36 49 53068 FLEET MAINTENANCE EXPENS 536, 000. 00 53, 000.00 .00 318, 000.00 318,000.00 50 00 53070 CONSULTANT SERVICES 453,355.00 194 ,'135 .7 6 r13,8'76.37 282,297.76 5'7 , rAO .87 85 50 53080 ELECTION RELATED COSTS 26 ,366 . O0 .00 .00 a2 0n1 0E 2,563 .05 90 28 53T24 PUBLIC DEFENDER SERVICES 1,41_t,997.00 tLB , 162 .34 .00 713 , 1,40 .7 0 698,855.30 50 51 53289 EMPLOYIV1ENT AGENCY SALARY 3,675.00 .00 .00 3 ,625 .95 49.05 98 6'7 53350 CONTRIBUTIONS & GRANTS 81,030.00 .00 '00 15, 235. 00 64,795.00 20 04 53360 MICROFILMING/FILM DEVELO 31,950.00 .00 .00 .00 31, 950 . 00 00 53599 UTILITIES GAS/ELECTRIC 681, 54s . 00 3t , 227 .23 .00 223 ,652 .47 457 ,892 .53 32 82 53790 COMPUTER EQUIP MAINT 75,2OO.OO 4 , 91A .25 1, 250. 00 23,008.81 5t , 94L .1,9 31 84 53999 CONFERENCES & SEMINARS s2 , 998 .1_4 457.97 .00 L2,755.55 40 , 242 .54 24 07 54001 CONTRACTUAL SERVICES 6,493,095.18 555, 017 . 00 t52 ,249 .65 2 ,993 ,6L7 .52 3,347 ,229 .01_ 48 45 55080 VEHICLES 356, 000 . 00 .00 177,300.00 53,774.00 134 ,926 . OO 63 13 55100 CAPITAL OUTI,AY 205,000.00 .00 .00 79,893.50 r25, 105 . 50 38 97 57001 DEBT SERVICE PAYMENTS 10, 580 . 00 .00 .00 .00 10, 580 . 00 00 51OOO TRANSFERS OUT 1_,s42,530.00 t28 ,544 . L6 .00 77 L ,264 .96 771,265 .04 50 00 TOTAL GENERAL 4t,890,802.00 3,463,47L.93 8,678,388.38 L9,425,978.69 13, 786 ,434.93 67 09

18 PAGE NUMBER 2 DATE: A9/08/2017 PEORIA COI'NTY, IL REVSTAl 1 TIME: 15 :59:26 REVENUE STATUS REPORT

SELECTION CRITERIA: ALL ACCOUNTING PERIOD: 5/).7

SORTED BY: FLIND TYPE,2ND SUBTOTAL TOTALED ON: FI]ND TYPE PAGE BREAKS ON: FUND TYPE

FL]ND TYPE-2 SPECIAL REVENUE

PERIOD YEAR TO DATE AVAILABLE YTD/ 2ND SUBT- _ TITLE BUDGET RECE I PTS RECEIVABLES RECE I PTS BALANCE BUD

31001 PROPERTY TAXES 76 ,917 , O60 00 7,489,739 61 00 7,497,625.35 9 , 4L9 , 434 .65 44 32 FOOD LICENSES s36,000 00 t4 ,7t5 00 00 507, 290.00 28, 710.00 94 64 32227 LICENSES /PERMITS 959, 500 00 79,435 00 00 486,951.00 482 ,549 . OO 50 23 3 3110 FEDERAL GRANT 7 ,028 ,9't 6 00 38,350 82 00 504,027.L8 524 , 948 .82 48 98 33350 STATE REVENUE 5, 005, 51? 00 785,334 95 00 L,22r,471.68 3,784,045.32 24 40 33509 INCOME TAX L ,32A ,37 0 00 00 00 946 , Ot3 .89 382,3s5.11 71_ 22 33525 MOTOR FUEL TAX ALLOTMENT 3 , 215, 000 00 231,373 31 00 t,630 , 647 .53 1,584,352-47 50 72 33529 STATE REIMBURSEMENT_SAI,A 1,450,460 00 o2 00 623,1,80.'19 837,279.21, 42 57 33540 TNTERGOVERNMENTAL REVENU 656 ,640 00 t,483 79 00 L,483 _79 655,755 .21 23 34050 ANIMAL PROTECT CONTRACT 3 00, 000 00 00 00 149,004.00 150, 995 . 00 49 67 3 4110 FEES AND C}{ARGES 345, 500 00 25 ,636 00 00 746,L'74.50 200 ,325 .50 42 19 34220 FLEET MAINTENANCE FEES ?47,6O0 00 59, 800 00 00 358,800.00 358,800.00 50 00 34230 BIRTH AND DEATH FEES 290 ,000 00 00 00 133, s78.00 156 ,422 .00 46 06 3426A WASTE DISPOSAL SURCHARGE 250, 000 00 24,"724 70 00 1s5, 109.81 94 , A90 .19 62 04 34400 IMPOUND 12,000 00 720 00 00 4,030.00 7,9'70.OO 33 58 34401 ADOPTION 57 ,000 00 4,3'75 00 00 28, 930. 00 28, 070 .00 50 75 3 4620 PATIENT INCOME-PUBLIC AI 460 ,500 00 2t, o24 62 00 L64,1_7'7 .95 296 ,322 .04 35 55 34530 PATIENT INCOME_PRIVATE 235 ,000 00 20 ,220 00 00 49 ,26'1 .99 18s, 732 . O1 20 97 34650 CHARGES FOR SERVICES 3,741,4T5 00 229,730 67 00 1,009,355.32 2,732,O59 68 26 98 3 5110 COURT FINES 65. 000 00 5 ,096 91 00 24 ,729 .81 40 ,27 0 t9 38 05 35a25 RESTITUTION 00 100 00 00 ?00.00 -700 00 00 35140 REDEMPTlON 38, 000 00 3,77s 00 00 ),7,575.OO 20 ,425 00 46 35910 INTEREST 150,230 00 L7 ,532 49 00 110, 195.30 40 , o34 70 73 35 35001 MISCELLANEOUS REVENUES 358, 788 00 3,600 88 00 103,331.95 255 ,456 05 28 80 37s00 ASSET DISPOSAL PROCEEDS 3, 000 00 00 00 .00 3, 000 00 00 42000 TRANSFER IN 1_ ,1L9 ,982 00 85,331 83 00 511, 990 .98 607 ,99L o2 7t TOTAL SPECIAL REVENUE 39 ,262 ,53A 00 9 ,240 , t02 00 16,38s,541.83 22,876,895 L'7 4l 73

19 PAGE NUMBER 2 DATE: 09 / 08 / 20L'? PEORIA COIINTY, IL EXPSTAl 1 TIME: 16 :01 :05 EXPENDITURE STATUS REPORT SELECTION CRITERIA: ALL ACCOIINTING PERIOD: 6/77

SORTED BY: FUND TYPE,2ND SUBTOTAL TOTALED ON: FIIND TYPE PAGE BREAKS ON: FUND TYPE

FI]ND TYPE-2 SPECIAL REVENUE

PERIOD ENCLIMBRANCES YEAR TO DATE AVAILABLE Y"tD/ 2ND SUBTOTA _ TITLE BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 51030 FULL-TIME EMPLOYEES 70 ,765 ,226 .00 66L,2A7.02 3,L25,078.08 4,Q'79,960.34 2,96t,187 .58 70.87 51032 PERSONAL SERVICES 801, 513 . 00 57, 815 .53 94 ,439 .62 287 ,'l\7 .O7 419,356.31 47.58 51240 MEDICAL/HEALTH BENEFITS 1, 893, 593 . 00 L2A,275.60 432,445.14 783,O82.44 678,1,65.45 64 .1,9 51500 IMRF\FICA 8,514,470.00 51,4 , 487 .93 993,190.81 4,t39,113.33 3 ,3A2,165 . 86 50.28 52040 FOOD 134, 100. 00 9 ,5]-2 .67 .00 57 ,6L't .02 '76,482-98 42 .97 52090 MAINTENANCE SUPPLIES 393,500.00 30,093 .22 .00 t'73,0\2.74 220 , 447 .22 43 .97 52100 GAS AND OIL PRODUCTS 713,750.00 48, 053 . s4 '00 248 ,444 .44 45s,305. s5 34.81- 52720 EMERGENCY RELIEE 37,000.00 L ,57 0 .73 .00 14,4a3.20 22,sL5.80 39.14 522OO COMMODITIES 4,1,87,9't2.OO 71, ?58 .80 18, 916 . 54 544,O22.L9 3 ,52s , O33 .27 15.83 53018 AUDITING ACCTG COSTS 5, 100. 00 .00 .00 .00 5,100.00 .00 53020 POSTAGE 40, 100 . 00 5 , 327 .5s .00 27,529.05 1,8,4't0.95 53 .94 53040 DEPENDENT CHILD CARE 350, 000.00 31,115.32 .00 143,457 .28 206 , 542 .7 2 40.99 53050 MEDICAL SERVICES 301,490.00 )q )1) a1 .00 t52,586-52 138,803.48 53 .95 53058 FLEET MAINTENANCE EXPENS 74, 100. 00 5, 175 .00 .00 37, 190.00 36, 910,00 50.19 53070 CONSULTANT SERVICES 370,5ss.00 3 ,623 .83 83,500.00 85,481 .53 200 , 6'73 .47 45.85 qaQ q1 53085 RECYCLING HAUL/PROCESS 56 ,445 . AO L, 318 .00 .00 11,505. 03 a4 20.38 53279 PROGRAM DEVELOP/COORDINA 592,000.00 .00 .00 ).30,'146.40 55].,253 .64 18.89 53249 EMPLOYMENT AGENCY SALARY 3,000.00 .00 .00 .00 3,000.00 .00 53300 AUTO REPAIR/MAINTENANCE 235, 000. 00 5,'702.89 .00 32,O54.74 203 , 93L .25 13.59 53320 BRIDGE REPAIR 60,000.00 5,202-90 .00 4 ,7 90 .09 55, 209.91 7 .98 53340 HIGHWAY REPAIR 515, 500 . 00 1,608.00 .00 4, 888.00 510, 612 . 00 .95 53350 CONTRIBUTIONS & GRANTS 169,340.00 .00 .00 1,000.00 158, 340.00 .59 53599 UTILITIES GAS/ELECTRIC 234 ,20O . OO 18, 850 . 5l- .00 94 , L20 .4'7 t40,079.53 40.19 53790 COMPUTER EQUIP MAINT 8,110.00 .00 .00 2, 110 . 00 5, 000 . 00 26 .02 53999 CONFERENCES & SEMINARS 145, 800. 00 4,955.36 .00 42 , 281_ .27 103,518.73 29 .00 54001 CONTRACTUAL SERVICES 7,593,352.00 509,683.01 s8 , 4L2 .18 2 ,341 ,294 .67 5 , L93 , 645 .1_5 31.50 55080 VEHICLES 479,305.00 .00 .00 119,30s.00 350, 000.00 24 .89 55100 CAPITAL OUTLAY 4,23L,548.00 77,564.03 L67,972.O7 290 , to6 .56 3,773,569.27 10.83 57001 DEBT SERVICE PAYMENTS 189,930.00 .00 .00 94 ,964 .98 94 ,95s .02 50. 00 51OOO TRANSFERS OUT t,179,750.00 29't ,458 .33 .00 666,122.48 513,527 .52 56 .46 TOTAL SPECIAL REVENUE 43,779,049.00 2 , 61_6 ,'7 22 .1,0 4,9"13,954.44 L4 ,7L4 ,2O7 .95 24 , 090 ,892 .61 44 .97

20 PAGE NUMBER: 3 DA"IE. 09 / 08 / 20L7 PEORIA COUNTY, IL REVSTAl 1 TIME: 15 :59 :26 REVENUE STATUS REPORT SELECTION CRITERIA: ALL ACCOUNTING PERIOD: 6/1,7

SORTED BY: FUND TYPE,2ND SUBTOTAL TOTALED ON: FUND TYPE PAGE BREAKS ON: FUND TYPE

ETIND TYPE-3 DEBT SERVICE

PERIOD YEAR TO DATE AVAILABLE YTD/ 2ND SUBT- TITLE _ BUDGET RECE I PTS RECE IVABLES RECEIPTS BALANCE BUD

31001 PROPERTY TAXES 385,280.00 t7o,'789.23 00 L70,828.97 214 ,451 .03 44 34 35910 INTEREST .00 .00 00 662 .52 -562.52 00 35OOO MISCELLANEOUS REVENUES 476,785.OO .00 00 238 ,399 .40 238, 385.50 50 00 42OOO TRANSFER IN 4,502,541.00 336,949.83 00 553, 011.48 3 ,949 ,529 .52 L2 28 TOTAL DEBT SERVICE 5,364,506.00 507,739.05 00 962,902 .37 4,40L,703.63 t7 95

21 PAGE NUMBER 3 DATE: 09 / 08 / 20L'7 PEORIA COUNTY, IL EXPSTAl 1 TIME: 15 :01 :06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: ALL ACCOUNTING PERIOD: 6/17

SORTED BY: FLIND TYPE,2ND SUBTOTAL TQTALED ON: FTIND TYPE PAGE BREAKS ON: FUND TYPE

FI'ND TYPE-3 DEBT SERVICE

PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE vrD/ 2NDSUBTOTA -TITLE___ BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 54001 CONTRACTUAL SERVICES 9, 900 . 00 .00 .00 750 .00 9,150.00 / - 55 57001 DEBT SERVICE PAYMENTS 5,388,891.00 7 5L ,545 .04 .00 1,538,045 .01 3,850,845.99 2A .54 TOTAL DEBT SERVICE 5,398,791.00 7 5L ,645 .0! .00 1,538,79s .01 3,859, 995.99 28.50

22 PAGE NUMBER: 4 DATE:09/o8/20L7 PEORIA COUNTY, IL REVSTAll TIME: 15 t59:26 REVENUE STATUS REPORT SELECTION CRITERIA: ALL ACCoUNTING PERIoD: 6/r'7

SORTED BY: EIIND TYPE,2ND SUBTOTAL TOTALED ON: FUND TYPE PAGE BREAKS ON: FUND TYPE

FTIND TYPE-4 CAPITAL PROJECTS

PERIOD YEAR TO DATE AVAILABLE YtD/ 2ND SUBT- TTTLE - BUDGET RECE I PTS RECEIVABLES RECEIPTS BALANCE BUD 33900 SALES TAXES 4,550,000.00 380,4 81.11 00 1,554 ,922. 07 2,845,077.93 36.59 35910 INTEREST 19,000.00 20 00 35, 940. 06 -16 ,940 . O5 189.16 36001 MISCELLANEOUS REVENUES 25, 000 . 00 3,8 22.OO 00 4 ,322 . OO 20 ,67A . OO L7.29 42OOO TRANSFER IN 1,400,000.00 .00 00 .00 ),,400,000.00 .00 TOTAI CAPITAI PROJECTS 5 ,994,000. 00 384,279.44 00 7,705,184.13 4 ,248 ,8 15 . 87 28.45

23 PAGE NUMBER: 4 DAaE: 09/08/20L7 PEORIA COUNTY, IL EXPSTAl 1 TIME: 15 : 01 : 06 EXPENDITURE STATUS REPORT

SELECTION CRITERIA: ALL ACCOUNTING PERIOD: 6/I7

SORTED BY: FTIND TYPE,2ND SUBTOTAL TOTALED ON: FUND TYPE PAGE BREAKS ON: FUND TYPE

FI,'ND TYPE-4 CAPITAL PROJECTS

PERIOD ENCI'N,IBRANCES YEAR TO DATE AVAILABLE v"rD/ 2ND SUBTOTA - TITLE BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 522OO COMMODITIES 40,000.00 .00 .00 .00 40, 000.00 00 53070 CONSULTANT SERVICES 40,000.00 .00 .00 .00 40, 000.00 00 54001 CONTRACTUAI, SERVICES 190. 355 . 00 12, 800 . 00 t4 ,263 . OO 7 8 ,'t O), .49 97,400.5L 48 83 55100 CAPITAL OUTLAY 2,594,146 . 00 L6,975.t4 796,5'72.62 356 , L95 .76 1,,441 ,3'76.62 44 44 61000 TRANSFERS OUT 4,800,484.00 .00 .00 .00 4, 800,484.00 00 TOTAL CAP]TAL PRO.JECTS 7,664,995.00 29,775.14 810,835.52 434 ,898 .25 6,4L9,261.tf 76

24 PAGE NUMBER 5 DATE,: 09/08/20L'7 PEORIA COUNTY, IL REVSTAl 1 TIME: 15 :59:26 REVENUE STATUS REPORT

SELECTION CRITERIA: ALL ACCOUNTING PERIOD: 6/17

SORTED BY: FUND TYPE,2ND SUBTOTAL TOTALED ON: FUND TYPE PAGE BREAKS ON: FUND TYPE

FTJND TYPE-5 INTERNAL SERVICE

PERIOD YEAR TO DATE AVAITABLE YTD/ 2ND SUBT_ TITLE _ BUDGBT RECEI PTS RECE IVABLES RECEIPTS BALANCE BUD

31001 PROPERTY TAXES 1,,31,9,170.00 584, 035.93 00 585, 032.88 734,L37.t2 44 .35 3 4110 FEES AND C}IARGES 4,006, s8s.00 335, 082.08 00 2 ,004 ,492 .48 2 , 002 , o92 .52 50. 03 34300 HEALTH FEES-EMPLOYEE 2,t50,086.00 t'79,L40.80 00 t-.059,952.73 1,090, t23.27 49. 30 34310 HEALTH FEES-EMPLOYER 5,768,203 .00 465,642.36 00 2,870,871_.40 2,897,331.50 49.'77 34650 CTIARGES FOR SERVICES 503, 300.00 51,240.00 00 2'74,6L9.00 228,68L.O0 54 .56 35910 INTEREST 12L,223.00 40,622 .74 00 6L,365.27 59 ,857 .73 50 .62 35001 MISCELLANEOUS REVENUES 1,735,995.00 109, 340 . 00 00 871,357.39 864,537 .61 50.19 42000 TRANSFER IN 3s0,000.00 .00 00 350, 000.00 .00 100. 00 TOTAL INTERNAL SERVlCE 15 , 954 ,562 .0O L,766,104.91 00 8,0'17,701.15 7,8'76,850.85 50.53

25 PAGE NUMBER: 5 DATE: 09/08/20t't PEORIA COUNTY, IL EXPSTAl 1 TIME: 15 : 01 : 06 EXPENDITURE STATUS REPORT SELECTION CRITERIA: ALL ACCOUNTING PERIOD: 6/L7

SORTED BY: FUND TYPE,2ND SUBTOTAL TOTALED ON: FIIND TYPE PAGE BREAKS ON: FUND TYPE

FUND TYPE-S INTERNAL SERVICE

PERIOD ENCLIMBRANCES YEAR TO DATE AVAILABLE YTD/ 2ND SUBTOTA _ TITLE BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 51030 FULL_TIME EMPLOYEES 7,540,325.00 1L9,273.6A 536,73L.78 71,5 ,444 .00 288 , r49 .22 8:..29 51032 PERSONAL SERVICES 529, 890.00 12,597 .60 .00 305, 354.51 a1a t:E 10 57.81 5I24O MEDICAL/HEALTH BENEFITS 535,590.00 L5,730.25 s5,655.23 794,]-37 .86 -314, 103 . 09 158.54 51750 MEDICAL CLAIMS 6,907,987.00 '720 ,360 .64 .00 3,295,472.40 3,6L2,s14.60 47.7t 51760 PRESCRIPTION DRUGS 7,977,630.00 135,638.83 .00 839, s01.03 1,138, r28.97 42. 45 51800 UNEMPLOYMENT CLAIMS 50, 000 . 00 .00 .00 7,785.23 4) )11 a1 15. 57 51810 WORKER'S COMP CLAIMS 250, 000 . 00 s9,003.31 .00 2rt ,2L5 .90 38,784.1-0 84. 49 52040 FOOD 2, 500 . 00 .00 .00 t57.t4 2 , 342 .86 5. ,q 52200 COMMODITIES 679,55'7.OA 2s , ]-67 .69 79,246.80 85, ?5? .80 513, 552 .40 24. 43 53 O2O POSTAGE 303,000.00 1,181.s5 .00 't5,91,3.6t 226 ,086 .39 38 53046 LIABILITY CI,AIMS 200, 000 . 00 34 , 71,5 .34 12, 850. 00 L71, , O52 .6t 16 , 097 .39 91. 95 53050 MEDICAL SERVICES 35,000.00 .00 .00 .00 35, 000 . 00 00 53054 EXCESS INSURANCE 1,,415,450.00 4, 685 . 00 .00 1, 081, 587 . 88 333,862.12 76. 41 53070 CONSULTANT SERVICES 241,650 .00 3, 545.00 181, 150. 00 3, s45.00 s5, 9s5. 00 75 43 53999 CONFERENCES & SEMINARS 20, 000 . 00 .00 .00 1, 880. 00 18, 120.00 9 40 54001 CONTRACTUAL SERVICES 2,964,588 . 00 L65 , 580 .47 58.950.00 L ,7 s2 ,238 .56 1 ,143 ,499 .44 51 43 55IOO CAPITAL OUTI,AY 5),7 ,922 . OO 33, 045.00 149,398.10 174 ,4L3 . 08 L94 , L70 .82 62. 52 TOTAL INTERNAL SERVICE 74,L71,309.00 1,330,724.38 1, 083. 991. 91 9,518,467.7L 7,568,849.38 58. 35

26 PAGE NUMBER: 1 DA'[E. 09 / 08 / 20),7 PEORIA COUNTY, IL REVSTAl 1 TIME: 15:59:02 REVENUE STATUS REPORT SELECTION CRITERIA: orgn. fund=' 076 ' ACCOUNTING PERIOD: 6/t7

SORTED BY: FUND,2ND SUBTOTAL TOTALED ON: FIIND PAGE BREAKS ON: FUND

FI]ND-075 PEORIA COIINTY PARKING FAC

PERIOD YEAR TO DATE AVAILABLE v"rD/ 2NDSUBT--___TITLE BUDGET RECEI PTS RECEIVABLES RECEIPTS BALANCE BUD

341.96 RENT_PARKING 310, 000 . 00 22 ,389 .07 00 714 ,494 .08 t75,505.92 43.39 35910 INTEREST 8, 000 . 00 986.82 00 7 ,280 . 04 779.96 91. 00 TOTAL PEORIA COUNTY PARKING F 318, 000. 00 23,375.89 00 747,774.1_2 L'7 6 ,225 .88 44 .58

TOTAL REPORT 318,000.00 23,375.89 00 L4L,774.t2 176,225.88 44 .58

27 PAGE NUMBER: 1 DATE, 09/08/2ot't PEORIA COIJNTY, IL EXPSTAl 1 TIME: 15 :00:42 EXPEND]TURE STATUS REPORT

SELECTION CRITERIA: orgn - fund=' 076 ' ACCOUNT]NG PERIOD: 6/7'7

SORTED BY: FTIND,2ND SUBTOTAL TOTALED ON: FIJND PAGE BREAKS ON: FUND

FUND-076 PEORIA COLTNTY PARKING FAC

PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE Y"TD/ 2ND SUBTOTA _ TITLE BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD 52090 MAINTENANCE SUPPLIES 1, 000.00 .00 .00 .00 1,000.00 00 53070 CONSULTANT SERVTCES 101,000.00 7,590.50 .00 41,595.05 59 ,404 .9s 47 18 53599 UTILITIES GAS/ELECTRIC 17, 000 . 00 300.96 .00 5,075.44 tr, 924 .55 29 86 54001 CONTRACTUAL SERVICES 55, 500.00 133.16 00 5,726.60 49 ,773 .40 10 32 55100 CAPITAL OUTI,AY 5s, 000.00 .00 00 .00 55, 000 . 00 00 56001 BUILDTNG DEPRECIATION .00 8, 418.07 00 50, 508 .42 -50,508.42 00 TOTAL PEORIA COUNTY PARKING F 239,500.00 16 ,442 .69 00 102, 905 . 51 L36 , s94 .49 42 97

TOTAL REPORT 239, 500. 00 L6 ,442 .69 00 102, 905. 51 L36,594.49 42.97

28 29 AGENDA BRIEFING COMMITTEE: Executive Committee LINE ITEM: 638 54344 765 54344 MEETING DATE: August 29, 2017 AMOUNT: Up to $30,000

ISSUE: For ACTION: Approval of bid to 309 Marketing for Media Buying and Advertising Services (Bid #01-01-17). BACKGROUND/DISCUSSION: This bid is for media buying services and ancillary advertising services on an as needed basis for Heddington Oaks advertising, our Live and Shop Peoria County program, and other media buying needs that may arise (i.e. Emergency Expo, referendum). This item is going to Executive Committee as it touches on multiple departments, as well as the fact that the Communications Department reports to Executive Committee.

This is for media buying services for the remainder of 2017, with an option to renew. The $30,000 budget in 2017 is not a guaranteed spend. Communications staff has the discretion to place the whole amount, a lesser amount, or no amount through this vendor. This allows us to be flexible and responsive to the changing needs of our programs.

A media buyer acts as a middle-man between a media company and the County. Reasons to retain a media buyer include improved placement of advertising, ability to stretch our marketing dollars further, and reduced staff time in fielding phone calls and meetings.

Staff had been working with the firm 309 Marketing during 2017 on a limited basis for media buying only. However, throughout the year we found we needed more help with some ancillary advertising services due to communications department staff turnover and the addition of placing advertising for the Live and Shop Peoria County program. When it was determined that we would go over the bid threshold because of this, we sent out an invitation to bid.

Three bids were received: 309 Marketing, Central States Media, and McDaniels Marketing. Staff considered not only pricing but also types of services offered and references. As many media buyers charge the same for placing traditional media (15% commission), emphasis was also placed on ancillary services, media buying strategy and references. Staff is recommending 309 Marketing continue to be our agency of record.

COUNTY BOARD GOALS:

FINANCIAL STABILITY

EFFECTIVE SERVICE DELIVERY STAFF RECOMMENDATION: Approval

COMMITTEE ACTION: Approved 8/29/17 (11-0 votes) Ms. Parker absent

PREPARED BY: Gretchen Pearsall, Director of Strategic Communications DEPARTMENT: County Administration DATE: August 16, 2017

COUNTY OF PEORIA PURCHASING DIVISION PEORIA COUNTY COURTHOUSE 324 MAIN STREET - ROOM 501 PEORIA IL 61602

BID REPORT

TO: HONORABLE MEMBERS OF THE PEORIA COUNTY BOARD SCOTT SORREL, PEORIA COUNTY ADMINISTRATOR FROM: JIM SMITH, PURCHASING AGENT SUBJECT: BID #01-01-17 MEDIA BUYER AND ADVERTISING SERVICES DATE: AUGUST 10, 2017 CC: GRETCHEN PEARSALL, COUNTY ADMINISTRATION

This office, on behalf of County Administration/Communications, solicited bids for a Media Buyer and Advertising Services. This report does not evaluate compliance with the bid specifications. The following documents are attached: legal notice; vendor mailing list; vendor signature sheets and bid tabulation.

Bid #01-01-17 Media Buyer & Advertising Services Peoria County Administration/Communications

All vendors that submitted have a current EEO certification number, or have applied for one.

3 responses were received.

Please see attached bid tabulation.

31 Media Buying RFP Evaluation Sheet

309 Marketing Central States Media McDaniels Marketing Media Buying Commission 15% 15% Fee basis. Non-commissionable media: approximately 30% or less Maintenance Fees 0 0 $125/hour (consulting*) Reporting Services 0 0/included in media buying fee $250/month per report Search Engine Marketing Custom per client 15% management fee $500/month + Search Engine Optimization Custom per client 15% management fee $500/month + Social Media Services $499/month 15% management fee $750/month + Graphic Design $60/hour $125/hour $90-$110/hour Production Assistance NA $125/hour $110-$125/hour (TV approx. $4500, Radio approx. $850) Other: Digital products are at cost/no commission. No charge for meetings/communication with Peoria County *No consulting fee if receiving media buying income Other: Other:

32 33 Business_name Contact_Name Address_1 Address_2 City State Zip Email 309 MARKETING ATTN: HEATHER RANDOLPH 7620 N UNIVERSITY ST STE 109 PEORIA IL 61614 [email protected] ADAMS OUTDOOR ADVERTISING ATTN: MIKE VETROCZKY 911 SW ADAMS ST PEORIA IL 61602-1608 [email protected] ADCO ADVERTISING AGENCY INC wbe ATTN: JULIE RUSSELL 1302 W PIONEER PKWY PEORIA IL 61614 [email protected] ALPHA MEDIA PEORIA ATTN: CHARLIE STEWART 331 FULTON STE 1200 PEORIA IL 61602 [email protected] BRIGHT IDEA 1001 W BURNSIDE DR PEORIA IL 61614 CENTRAL STATES MEDIA ATTN: BRIAN BURALLI 2006 W ALTORFER DR PEORIA IL 61615 [email protected] CLARK MARKETING ATTN: VALERIE CLARK 305 SW WATER STREET STE 3A PEORIA IL 61602 [email protected] COMCAST ATTN: LANETTE 806 1/2 MAIN ST DANVILLE IL 61832 CONVERSE MARKETING 1125 MAIN ST PEORIA IL 61606 CRAIN COMMUNICATIONS INC ATTN: KELLEY MARSHALL 1155 GRATIOT AVE DETROIT MI 48207 [email protected] CSE SOFTWARE ATTN: NATE HURN 316 SW WASHINGTON ST STE 300 PEORIA IL 61602 [email protected] EW MCDANIELS MARKETING INC ATTN: RANDY MCDANIELS 11 OLT AVE PEKIN IL 61554 [email protected] GEO & ASSOCIATES INC ATTN: GEORGIA R LACY 4251 E 5TH ST TUSCON AZ 85711 [email protected] JMC BRANDS LLC ATTN: ROY BROWNING 3985 EASTERN ROAD NORTON OH 44203 [email protected] KELLY & CO ADVERTISING AGENCY ATTN: KELLY ALEXANDER 3100 N KNOXVILLE AVE STE 213 PEORIA IL 61603 [email protected] KELLY & CO ADVERTISING AGENCY ATTN: KELLY ALEXANDER 3100 N KNOXVILLE AVE STE 213 PEORIA IL 61603 [email protected] MCDANIELS HEALTHCARE MARKETING ATTN: RANDAL R MCDANIELS 11 OLT AVE PEKIN IL 61554 [email protected] MODERN METHODS CREATIVE INC ATTN: DAN MARTIN 2613 N KNOXVILLE AVE PEORIA IL 61604 [email protected] MOSS ADVERTISING 252 E WASHINGTON ST. EAST PEORIA IL 61611 PEORIA LOGO LLC ATTN: GREG WILSON PO BOX 115 WASHINGTON IL 61571 [email protected] PIERCE DREW MARKETING 1018 N INSTITUTE PLACE PEORIA IL 61606 POGO MARKETING 1605 W CANDLETREE DR PEORIA IL 61614 SIMANTEL GROUP LTD ATTN: KEVIN MCCONAEHY 321 SW WATER ST PEORIA IL 61602 [email protected]

Registered 309 MARKETING ATTN: HEATHER RANDOLPH 7620 N UNIVERSITY ST STE 109 PEORIA IL 61614 [email protected] CENTRAL STATES MEDIA ATTN: BRIAN BURALLI 2006 W ALTORFER DR PEORIA IL 61615 [email protected] MCDANIELS MARKETING ANTHONY OEDEWALDT 11 OLT AVE PEKIN IL 61554 [email protected]

34 35 36 37 38 39 40 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Executive Committee does hereby recommend passage of the following Resolution:

RE: Retention of Media Buyer and Advertising Services

RESOLUTION

WHEREAS, Peoria County Communications Department seeks to improve its ability to place media, specifically for Heddington Oaks and Live and Shop Peoria County campaigns but also for additional County projects; and

WHEREAS, Communications Department staff may need additional support regarding advertising services on an as needed basis due to staffing, time constraints, or lack of expertise; and

WHEREAS, a media buyer is able to help Peoria County improve placement of advertising, stretch our marketing dollars further, provide media placement advice, and reduced staff time in fielding phone calls; and

WHEREAS, retaining an advertising firm, known as the agency of record, can allow projects to be handled quickly when they arise; and

WHEREAS, Peoria County has solicited bids for media buying and advertising services (Bid #01-01-17), with the background and results shown in the attached agenda briefing; and

WHEREAS, your Executive Committee hereby recommends the contract for Media Buying and Advertising Services be awarded to 309 Marketing.

NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County hereby authorizes County Administration to contract for media buying and ancillary advertising services as needed in an amount not to exceed $30,000 for the remainder of 2017.

RESPECTFULLY SUBMITTED, EXECUTIVE COMMITTEE

41 AGENDA BRIEFING

COMMITTEE: Executive Committee LINE ITEM: N/A MEETING DATE: 8-29-2017 AMOUNT: N/A

ISSUE: Tel-Star Cablevision, Inc., Franchise Renewal in Peoria County

BACKGROUND Tel-Star Cablevision, Inc., is a provider of internet, telephone and television services in the region. The company is seeking to renew the franchise agreement in Peoria County to provide television service as well as internet and digital voice services. The areas covered in the agreement are:

• All of Kickapoo and Rosefield Townships, excepting, however, all incorporated areas therein. • All of Hollis Township, excepting, however, all incorporated areas therein. • All of Logan Township, excepting, however, all incorporated areas therein. • All of Hallock Township, excepting, however, all incorporated areas therein.

A franchise agreement entered into with Tel-Star Cablevision Inc., would be non-exclusive. Peoria County would still retain the right to offer additional television franchises to other service providers. Preliminary terms of an agreement would include the following:

• The County will receive a franchise fee equal to 5% of gross subscriber revenues. • The term of the agreement is for 10-year term. • Tel-Star Cablevision Inc., will construct one feeder cable and outlet to the EMA Bunker. • Tel-Star Cablevision Inc., will provide the County of Peoria one public access channel for public, educational, and government programming to be used by the County or the public or both during the term of the agreement.

Attached is a Final copy of the agreed upon franchise agreement with Tel-Star Cablevision Inc.

COUNTY BOARD GOALS: GROWING COUNTY

STAFF RECOMMENDATION: Provide the County Administrator, with concurrence of the State's Attorney's Office, the authority to enter into a franchise agreement with Tel-Star Cablevision Inc.

COMMITTEE ACTION: Executive Committee Approved 8/29/17 (11-0 votes) Ms. Parker absent PREPARED BY: Mark Little, Chief Information Office DEPARTMENT: IT Services DATE: August 15, 2017

43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 TO THE HONORABLE COUNTY BOARD

COUNTY OF PEORIA, ILLINOIS

Your Executive Committee recommends passage of the following Resolution:

RE: Franchise Agreement Between Tel-Star Cablevision Inc. and Peoria County

RESOLUTION

WHEREAS, Tel-Star Cablevision Inc., a provider of internet, telephone and television services in Peoria County; and WHEREAS, the State of Illinois has delegated to the County the authority to grant a franchise for a cable communications system within the County's territorial boundaries, and pursuant to Peoria County Code, Article II Cable Television and Communication Systems, (currently Sections 11.5-16 through 11.5-29 of the Peoria County Code, the County desires to exercise it authority to grant a non-exclusive franchise permitting the operation of a cable communications system within the County; and WHEREAS, the County intends, by the adoption of a franchise agreement, to authorize Tel-Star Cablevision Inc., to operate a cable communications system in the County, pursuant to the franchise agreement.

NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that the County Administrator, with the review and approval of the State's Attorney's Office, is hereby authorized and directed to enter into a franchise agreement with Tel-Star Cablevision Inc., for the operation of a cable communications system within the County for a term not to exceed 10 years.

RESPECTFULLY SUBMITTED, EXECUTIVE COMMITTEE

AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: N/A

ISSUE: Approval of the Annual Salary for Peoria County Public Defender BACKGROUND/DISCUSSION:

On August 10, 2017, the Peoria County Board approved a budget transfer to establish a full-time office of the Peoria County Public Defender. Nathan Bach was selected by the 10th Judicial Circuit Judges to serve as the new full-time Public Defender, a Peoria County employee. Prior to this appointment, Peoria County’s Public Defender was a part-time independent contractor. In accordance with the Counties Code (55 ILCS 5/3-4007), full-time public defenders’ salaries must be at least 90% of the State’s attorney’s annual compensation which is statutorily set at $166,508 annually. Therefore, the Courts are requesting the annual 2017 salary of the Peoria County Public Defender be authorized at $149,857.20. Nathan Bach will be sworn in to this office on Wednesday, August 23, 2017. There is no FY’17 budget appropriation necessary because the Peoria County Office of Public Defender makes a commitment to work within the FY2017 original budget.

COUNTY BOARD GOALS: EFFECTIVE SERVICE DELIVERY

STAFF RECOMMENDATION: Approve the Annual Salary for the Peoria County Public Defender

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent PREPARED BY: Rena’ Parker, Court Administrator DEPARTMENT: Courts DATE: August 16, 2017

59 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

RE: Approval of Annual Salary for Peoria County Public Defender

RESOLUTION

WHEREAS, the County of Peoria is obligated by statute to provide compensation to the Public Defender; and

WHEREAS, since July 1, 2014 this obligation has been met using an independent contractor model; and WHEREAS, in order to shape an improved public defender model, the Tenth Judicial Circuit Judges have voted to transition to a hybrid staffing model; and

WHEREAS, effective on August 23, 2017, the Peoria County Office of the Public Defender will consist of a full-time Public Defender, an employee of Peoria County; and

WHEREAS, the 10th Judicial Circuit Judges selected Nathan Bach to fill the position of Public Defender of Peoria County; and

WHEREAS, in accordance with the Counties Code (55 ILCS 5/3-4007), the full- time public defender’s salary must be at least 90% of the State’s attorney’s annual compensation which is set by statute to be $166,508; and

WHEREAS, your Committee would recommend the 2017 annual salary of the Public Defender be fixed at $149,857.20.

NOW THEREFORE BE IT RESOLVED by the County Board of Peoria County, that it will authorize the 2017 annual salary of the Public Defender of Peoria County to be in the amount of One Hundred Forty Nine Thousand, Eight Hundred Fifty-Seven and 20/100 dollars ($149,857.20), as set forth in the agenda briefing. ______

RESPECTFULLY SUBMITTED, Public Safety and Justice Committee

Date: August 28, 2017

60 AGENDA BRIEFING

COMMITTEE: Public Safety and Justic Committee MEETING DATE: September 14, 2017 LINE ITEM: Revenue: Expenditure: 082-5-082-7-734-53071 ISSUE: Review, Update, and Create Policy for Law Enforcement and Corrections that is consistent with current Federal Laws, State Laws and Public Safety best practices BACKGROUND/DISCUSSION: With an intent to reduce long term liability exposure, the Peoria County Sheriff’s Office is requesting to utilize the services of Lexipol for updating and creating policy for the Law Enforcement and Correction’s Divisions. Lexipol is America’s leading provider of risk management policies and resources for organizations, delivering services through a unique, web-based development system. Lexipol offers state-specific policy manuals that are integrated with scenario-based daily training on high-risk, low-frequency events. The policy is customizable, reliable, and regularly updated with legally defensible content. The policy is based on Federal and State laws, regulations, and Public Safety best practices. The manual is put into practice with daily training bulletins. Lexipol’s Digital Public Safety Policy Manual Management allows for verifiable policy training for all personnel. The Policy Manual will be updated regularly as it relates to urgent precedent setting legislation and court decisions. Lexipol provides 24/7 web based policy manual access. Lexipol is currently the only company that offers Digital Public Safety Policy Manual Management, regular policy updates, and certifiable daily training against policy.

Lexipol provides comprehensive, court-tested policies written by legal and law enforcement professionals. More than 150 policies based on federal and state statutes, case law and law enforcement best practices. Lexipol policy manuals leverage one of the largest private networks of public safety collaborators in the nation.

The initial implementation fee would be paid for by the Risk fund and the annual recurring subscription fee would be paid from the Peoria County Sheriff’s Office budget. Implementation would begin in December 2017 and could take up to twelve months to complete the implementation. 2017 Implementation Total $69,750 Risk Fund 082-5-082-7-734-53071 2017 Pro-rated subscription $1,995 Peoria County Sheriff’s Office budget. 2018 Annual Subscription $23,939 Peoria County Sheriff's Office 2018 requested budget.

COUNTY BOARD GOALS:

STAFF RECOMMENDATION: Approval of Resolution

61 COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent PREPARED BY: Captain Gaa DEPARTMENT: County Administration DATE: 8/9/2017 ATTACHMENTS: Description Type Lexipol quote for services Exhibit Lexipol Sole Source Justification Cover Memo Lexipol agreement Exhibit Lexipol Resolution Resolution Letter

ILLINOIS LAW ENFORCEMENT & CUSTODY

POLICY MANUAL & DAILY TRAINING BULLETINS AND IMPLEMENTATION SERVICE

Presented to: PEORIA COUNTY SHERIFF’S OFFICE Proposal Updated: July 10, 2017

Lexipol 6B Liberty, Suite 200 Aliso Viejo, California 92656 949.484.4444 www.lexipol.com

Karen James Senior Account Executive 949-325-1230 [email protected]

Proposal Good Through: December 5, 2017

COMPREHENSIVE, DEFEN SIBLE POLICY AND DAI LY TRAINING | LEXI POL.COM 63

July 10, 2017

Sheriff Brian Asbell Peoria County Sheriff’s Office 301 N. Maxwell Road Peoria, Illinois 61604

Sheriff Asbell,

Thank you for the opportunity to propose our Illinois Law Enforcement and Custody Policy Manual and Daily Training Bulletin service to your department. Our goal is to help our clients successfully face the evolving challenges in the world of public safety. Lexipol provides clear benefits in terms of managing, disseminating and archiving your agency’s policies and training records. Agencies that adopt our policy subscription service have clear, effective policy manuals that reflect the true values and policing philosophy of their agency.

Lexipol is uniquely qualified to provide our Policy Manual and Daily Training Bulletin service to your agency. Since 2003, our proven policy and training solutions have helped public safety agencies across the country reduce risk and avoid litigation. Lexipol provides a highly cost-effective model and powerful, easy-to-use web-based tools that will support your department with:

▪ Policies that reflect up-to-date, applicable industry standards and best practices; ▪ Customized content for the state of Illinois; ▪ Daily scenario-based training that reinforces agency approved policies and procedures; ▪ Regular updates to agency policies and procedures as statutes, case law, and regulations change.

Thank you again for your interest in Lexipol.

Sincerely,

LEXIPOL, LLC

Karen James

Karen James Senior Account Executive 949.325.1230

Proposal for LAW ENFORCEMENT AND CUSTODY POLICY MANUAL AND IMPLEMENTATION SERVICE

PEORIA COUNTY SHERIFF’S OFFICE July 10, 2017

Lexipol Annual Subscription Term Price Annual Subscription:

Law Enforcement Policy Manual & Daily Training Bulletins Annual $13,902 w/ Supplemental Publication Service Based on 75 sworn Custody Policy Manual & Daily Training Bulletins w/ Supplemental Publication Service Annual $12,697 Based on 300 beds Annual Recurring Subscription $26,599

Discounts:

10% Discount LE & Custody Policy Manual Service Year 1 Only ($2,660) Subscription Total Due - Year 1 $23,939

Prorated Period 12/1/2017 thru 12/31/2017:

12/31/2017 thru 12/31/2017 (1-month): Prorate $1,995 Subscription Total Due (Pro-Rated) $1,995

Lexipol Implementation Service Term Price Full Implementation Service (Time & Materials)

Estimate 475-500 hours. Time & Materials. Agency- specific implementation support for Law Enforcement & Estimated $75,000 Time & Materials Custody. See attached Implemention Scope of Work Pre-payment Discount Discount ($5,250) If Paid-in-Full - Net 30-day upon invoice Estimated Time & Materials $69,750

Implementation Total $69,750

3 LEXIPOL | COMPREHENSIVE, DEFENSIBLE POLICY AND DAILY TRAINING © 2014 Lexipol, LLC. All rights reserved. 65 Total Due -Start-up Term Price Subscription (Dec) - Pro-rated Total Due Pro-rated $1,995 Implementation (with pre-payment discount) One-time fee $69,750 Start-up (December Invoice) $71,745

January 2018 Renewal

Law Enforcement Policy Manual & Daily Training Bulletins Annual $23,939 w/ Supplemental Publication Service Annual Subscription - Due January 1, 2018 $23,939

Ongoing Management Services - Annual Subscription Term Price

Law Enforcement Management Services Annual Subscription - Policy Updates Management Annual $8,300 Annual Subscription - DTB Management Annual $3,700 Custody Management Services Annual Subscription - Policy Updates Management Annual $6,700 Annual Subscription - DTB Management Annual $2,200

Annual Recurring Subscription $20,900 Commences upon publication of finalized manuals

SCOPE OF SERVICES:

Law Enforcement Policy Manual & Daily Training Bulletins • Compliant with state and federal laws and regulations • Customized to reflect your agency’s terminology and structure • Scenario-based daily training ties policy to real-world applications • Each DTB includes a test question that reinforces policy comprehension • Officers can complete DTBs via computers or iOS and Android mobile devices • DTB completion and policy acknowledgement reports available by officer, topic or policy

Policy Updates • Delivered in response to new legislation, case law and evolving best practices • Changes are presented in mark-up form and side-by-side comparison against existing policy • Your agency can accept, reject or customize each update

Web-Based Delivery Platform & Mobile App (Knowledge Management System) Included with every subscription, this state-of-the-art web-based platform features: • Ability to edit and customize content to reflect your agency’s mission and philosophy • Efficient distribution of policies to staff • Automated tracking and reporting of policy acknowledgement and completion of training by all staff • Archival and easy retrieval of all versions of policy manual • Mobile app that provides in-the-field access to policy and training materials

Supplemental Manual(s) • Electronically links department-specific procedural content to your policy manual • Automated tools help ensure consistency between policy and procedure material • Perfect for standard operating guidelines/procedures, general orders or field guides

Customer Assistance & Support • Training on the Lexipol web-based delivery platform • Dedicated Account Management and Customer Service representatives assigned to agency and available via phone and email • Lexipol Forum, an online user community of Lexipol subscribers, provides additional resources and opportunities to get questions answered and share best practices

Introduction

Lexipol’s Implementation Service is specifically tailored for agencies seeking to improve the process by which their Lexipol policy manual is implemented, integrated and maintained. The experience and knowledge brought by Lexipol’s policy implementation specialists will:

• Streamline the process of policy implementation and liaison with agency policy- makers to deliver an agency-specific manual on an established timeline. • Integrate pre-existing agency content into appropriate sections within the policy manual. • Utilize a structured method of policy editing and content merging, which will provide a framework to expedite subsequent policy updates and DTB administration.

Content Implementation Services Scope of Work (For both LE and Custody)

Content Evaluation and Project Preparation

1. Project Planning and Approval Process Finalization

Lexipol will remotely confer with key PCSO members to: • Establish date/time for the project kickoff meeting • Complete the KMS questionnaire to insert PCSO-specific terminology and ranks into the manual • Verify the content to be addressed during the cross-referencing Task • Set timelines for the policy/procedure implementation collaboration sessions • Establish the preliminary composition of the PCSO collaborative workgroup teams (LE/Custody) • Review and, as necessary, optimize internal/external layers of review related to content approval (e.g., legal, union) • Establish protocols for proper utilization of software employed during the project

2. Content Cross-Referencing / Procedure Extraction

Lexipol will conduct an in-depth examination of your current policy and procedure-related existing content to identify what should be merged with Lexipol’s master content, replaced by the master content or be incorporated directly into the new re-organized manual as a stand-alone policy or procedure. Lexipol will also identify portions of content that may have applicability to both patrol and custody functions.

6 LEXIPOL | COMPREHENSIVE, DEFENSIBLE POLICY AND DAILY TRAINING © 2014 Lexipol, LLC. All rights reserved. 68 All existing policy and procedure content will be cross-referenced to Lexipol’s Illinois master content and will be analyzed via custom spreadsheets. A reverse cross-reference will also be generated.

During the policy implementation process, all existing content will be addressed in one of the aforementioned manners; such activities will be tracked and available for review, both during the project and for personnel utilization as a post-project archive. PCSO will retain full decision-making control over the final disposition of all existing content.

3. Policy Manual Implementation Preparation

The Lexipol Project Manager will work cooperatively with the PCSO Project Manager on logistical matters relating to the forthcoming collaborative sessions:

• Identify/discuss policies where subject matter expert (SME) usage is recommended, identify SMEs, and coordinate collaborative session schedules • Finalize the previously-discussed (in Task 1) timelines and participants in the collaborative sessions • Finalize the previously-discussed (in Task 1) layers of review/approval and ensure optimal notification strategies have been established • Ensure participating PCSO personnel are adequately trained on tools, protocols and roles • Finalize project development database organization and project tracking tools

Policy Manual Implementation

4. Lexipol Manual Implementation

Lexipol will provide a project manager and, as appropriate, supporting personnel to lead collaborative web-based policy review sessions with PCSO personnel. These sessions will focus on: • Adapting the Lexipol IL LE Master Content to meet PCSO’s unique structure • Determining the final disposition of the previously cross-referenced PCSO existing content and, as appropriate, merging existing content with analogous portions of Lexipol content. In doing so, the Lexipol Project Manager will facilitate a stylistic integration of the PCSO existing content to match Lexipol styles. • Facilitating the internal review of the policies reviewed and preliminarily approved by the PCSO Project Manager during the collaborative sessions • Conducting, as appropriate, re-reviews of content which have been re- submitted back to the collaborative group by one or more members of the review/approval process for modification

Lexipol will have previously identified PCSO existing content (during Task 2) which does not have a direct analogue to Lexipol IL LE Master Content. This content will be reviewed utilizing the same collaborative review process employed during Task 4, with the additional inclusion of discussions relating to the appropriate location of the finalized content (i.e., within the policy manual, or within a stand-alone Supplemental Manual). The content will be reviewed/approved consistent with established project protocols.

Manual Finalization and Training

6. Manual Proof and KMS Tasks

Lexipol will conduct tasks related to synchronizing the content of any external working project documents with KMS. This will include updating KMS Master Content and, as appropriate, insertion of hyperlinks to other manuals.

Lexipol will conduct a final copy-edit proofing review of the PCSO-approved content to identify and rectify content which: • Is inconsistent with Lexipol style • Contains grammar or spelling errors • Contains formatting or other character-set irregularities

7. Agency Familiarization and Training

Lexipol will remotely confer with PCSO members to establish an appropriate training/familiarization plan relating to the release of the new approved content. The goal of this Task is to facilitate a more rapid assimilation of the new content by PCSO members, while particularly highlighting portions of content in which new or significantly-modified expectations have been placed upon members. At PCSO’s request, Lexipol may provide limited on-site sessions for key PCSO personnel to facilitate a scalable approach to training PCSO members.

8. Content Release Preparation

Lexipol will remotely engage with PCSO personnel to: • Ensure KMS login information is created and disseminated to PCSO members prior to content enactment • Ensure PCSO members have been provided appropriate login information for review of content and training • Coordinate the release of the PCSO-approved content on a pre- determined date

After a thorough review of Peoria County Sheriff’s Office existing policy content – as well as immediate and long-term goals of your department – we respectfully submit our Proposal for Policy Implementation Service. The details of the proposed work are outlined above.

Estimated hours for completion is 475 – 500 hours Time & Materials services will be invoiced monthly, at an hourly rate of $150/hour. Note: Lexipol offers flexible invoicing options to accommodate fiscal year budgeting requirements (e.g., advance bulk-payment).

Policy Update and Daily Training Bulletin Management Services Scope of Work

Policy Manual Update Management Lexipol will work collaboratively with PCSO personnel on policy updates for your subscribed policy manuals, allowing you more time to focus on the needs of your agency. We will review the updated content for applicability to your manual and practices, and work with you to establish timelines for update implementation. Lexipol’s process allows our project managers to maintain a deep knowledge of your manual, ensuring that all updates are properly integrated with your unique, customized policy manual. This ensures both internal consistency and agency-specific applicability are maintained.

Our Policy Update Management Service includes: ▪ Start-to-finish project management on every policy manual update – whether initiated by Lexipol or PCSO ▪ When necessary, meeting with agency stakeholders via teleconference or web meeting to determine applicability of a specific policy update and involving a subject matter expert as needed ▪ Integrating and reviewing the updated content to ensure it meets your needs ▪ Finalizing the policy manual and coordinating its distribution to your personnel ▪ Synchronizing updated content with applicable patrol guides

Daily Training Bulletin (DTB) Management Lexipol’s specialists, trained in the DTB authoring process, will manage the entire DTB program to reduce your staff’s workload and help you maximize the value and applicability of the DTBs to your agency.

Our DTB Management Service includes: ▪ Analyzing how the DTB master content compares to policies that have been modified ▪ Adapting DTBs to fit the parameters of your policy content, including handling necessary substitutions or customizations when needed ▪ Providing you with customized DTB completion reports, as well as agency- specific year-end data analysis ▪ Handling all aspects of account management, including new hires and departures

Summary

Lexipol is uniquely qualified to provide these services. While many agencies implement Lexipol’s master content on their own, our Implementation Service combines the best aspects of Lexipol’s knowledge and experience in policy matters with a hands-off and time-sensitive delivery method. By utilizing our experts, with their familiarity with the manual and proven methods of operation, implementation times can be drastically reduced. But perhaps the greatest benefit is the value of allowing personnel who would have otherwise been tied to a long-term project to be re-allocated to their area of expertise.

SOLE SOURCE SUPPORTING DOCUMENTATION

The following information is provided to assist you in completing your agency’s required sole source procurement justification.

Company Description and Expertise Lexipol provides state-specific policies and verifiable policy training for public safety organizations. The company has been in business since 2003 and the Lexipol system is currently in use in more than 2,400 public safety organizations. There is no other company providing the combination of state-specific policies, updates based on legislative and best practice changes, and daily training delivered via a web- based platform.

Additional details of Lexipol’s unique qualifications and expertise include: • Proven record of helping public safety agencies reduce risk and avoid litigation. • In-house team of attorneys specializing in public safety law. • In-house content developers with hundreds of years of collective experience as practitioners in law enforcement, custody and fire. • Clients ranging from small to large agencies (2 sworn personnel to more than 2,500 sworn personnel), including municipal police departments, county sheriff’s offices, county district/state’s attorneys, port police, probation departments, school district and university police, tribal police, career and volunteer fire departments, and a diverse group of state regulatory agencies. • Subscriber base of over 100,000 registered users, one of the largest private networks of law enforcement policy collaborators in the nation.

The Lexipol system is only available via direct purchase, and is not available for purchase from third- party distributors.

Unique Product Features The Lexipol system combines policy content and training materials delivered through an online platform. This combination of services has been developed in-house by Lexipol staff and is not available through other public or private resources or organizations.

Specific unique features include: • Copyrighted, state-specific policy content developed by Lexipol staff and subject matter experts. • Copyrighted, state-specific Daily Training Bulletins developed by experienced public safety personnel and linked to policy content. Each Daily Training Bulletin includes real-time testing to verify end-user understanding. • Copyrighted, state-specific policy updates and client alerts in response to changing state and federal laws and evolving industry best practices. • Editing features that allow the agency to customize policy and training content. • Electronic acknowledgement of policies and training completion. • Electronic archiving of each version of the agency’s policy manual.

LEXIPOL LLC 16755 Von Karman, Ste. 250 Irvine, CA 92606 949.484.4444  Fax: 949.484.4443 www.lexipol.com 73 Rev. 12/2016

• Reports that show progress toward policy implementation and acknowledgement and facilitate the tracking of training completion. • Mobile app that allows end users to access complete policy content, review policy updates and other alerts, and complete daily training.

These features are delivered via Lexipol’s Knowledge Management System, a proprietary web-based delivery platform (software-as-a-service) that integrates policy issuance, policy updates, training, policy/training acknowledgement, and reporting.

Implementation/Management Services (Applicable for agencies that are purchasing Lexipol’s Implementation and/or Management Services) Through its Implementation and Management Services, Lexipol provides personalized assistance to help agencies accelerate manual implementation and manage ongoing customization and issuance of Daily Training Bulletins and policy updates. The process of implementation and customization of Lexipol’s state-specific master content can only be accomplished utilizing Lexipol copyrighted content on the proprietary Lexipol Knowledge Management System.

The above information justifies Lexipol as the sole source for a platform of policy, training, accountability tools, and implementation and management services.

Other Policy Management Options An agency’s other options for policy management and training include the following: 1. Use in-house resources 2. Contract with outside legal and policy development experts 3. Accept a less-than-optimum condition of policies and training

Options 1 and 2 nearly always cost more and are less effective, for the following reasons: • The time commitment to develop a comprehensive, state-specific manual based on best practices is estimated at hundreds of hours. The time needed to create daily training scenarios is also significant. Unless the agency can devote full-time staff to policy management, success is doubtful. • Agency personnel may lack the needed expertise to review the myriad pending and recently passed changes in legislation as well as to evaluate state and federal court decisions and determine how they affect agency policy. Outside resources will bill at rates that result in a total cost that is generally several times greater than the cost of a Lexipol subscription. • Even if the agency is able to devote considerable resources to policy management and training, it can take away from core functions like patrol and community service.

Option 3, accepting a less-than-optimum condition of policies and training, can leave the agency open to considerable risk of expensive litigation and claims, and is generally not advisable.

For additional information or assistance please contact Lexipol at 949/484-4444 or visit www.lexipol.com.

LEXIPOL LLC 16755 Von Karman, Ste. 250 Irvine, CA 92606 949.484.4444  Fax: 949.484.4443 www.lexipol.com 74 Rev. 12/2016

AGREEMENT FOR USE OF SUBSCRIPTION MATERIAL

Agency’s Name: Peoria County Sheriff’s Office Agency’s Address: 301 N. Maxwell Road Peoria, Illinois 61604

Attention: Sheriff Brian Asbell / Captain Doug Gaa

Lexipol’s Address: 16755 Von Karman Avenue, Suite 250 Irvine CA 92606-4918 Attention: Karen James Effective Date: ______(to be completed by Lexipol upon receipt of signed Agreement)

The Agreement for Use of Subscription Material is between Lexipol, LLC, a Delaware limited liability company (“Lexipol”), and the Agency identified above. The Agreement consists of (a) this cover sheet; (b) Exhibit A (Subscriptions Being Purchased and Subscription Fees) attached to this cover sheet (consisting of 1 page), and (c) Exhibit B (General Terms and Conditions) attached to this cover sheet (consisting of 5 pages). Capitalized terms that are used in Exhibit A and not defined therein shall have the respective meanings given to them in Exhibit B.

AGENCY LEXIPOL, LLC

Signature: ______Signature: ______Print Name: ______Print Name: _Van Holland______Title: ______Title: Chief Financial Officer______Date Signed: ______Date Signed: ______

1 75

EXHIBIT A

SUBSCRIPTIONS BEING PURCHASED AND SUBSCRIPTION FEES

Agency is purchasing the following:

Lexipol Annual Subscription Term Price Annual Subscription: Law Enforcement Policy Manual & Daily Training Bulletins Annual $13,902 w/ Supplemental Publication Service Based on 75 sworn Custody Policy Manual & Daily Training Bulletins w/ Supplemental Publication Service Annual $12,697 Based on 300 beds Annual Recurring Subscription $26,599 Discounts: 10% Discount LE & Custody Policy Manual Service Year 1 Only ($2,660) Subscription Total Due - Year 1 $23,939

Prorated Period 12/1/2017 thru 12/31/2017: 12/31/2017 thru 12/31/2017 (1-month): Prorate $1,995 Subscription Total Due (Pro-Rated) $1,995

Lexipol Implementation Service Term Price

Full Implementation Service (Time & Materials) Estimate 475-500 hours. Time & Materials. Agency- specific implementation support for Law Enforcement & Estimated $75,000 Time & Materials Custody. See attached Implemention Scope of Work Pre-payment Discount Discount ($5,250) If Paid-in-Full - Net 30-day upon invoice Estimated Time & Materials $69,750 Implementation Total $69,750

Total Due -Start-up Term Price Subscription (Dec) - Pro-rated Total Due Pro-rated $1,995 Implementation (with pre-payment discount) One-time fee $69,750 Start-up (December Invoice) $71,745

January 2018 Renewal Law Enforcement Policy Manual & Daily Training Bulletins Annual $23,939 w/ Supplemental Publication Service

Annual Subscription - Due January 1, 2018 $23,939

Ongoing Management Services - Annual Subscription Term Price

Annual Recurring Subscription $20,900 Commences upon publication of finalized manuals

Pricing is based on

Law Enforcement - No. of Authorized Staff: 75 sworn Custody – No. Beds: 300

EXHIBIT B

GENERAL TERMS AND CONDITIONS

1. Definitions. For purposes of this Agreement, each of the following terms will have the meaning indicated in this Section:

1.1 Agency’s Account. “Agency’s Account” means the account by which Agency accesses the Subscription Materials.

1.2 Agreement. “Agreement” means (a) the cover sheet to which these General Terms and Conditions are attached, (b) Exhibit A (Subscriptions Being Purchased and Subscription Fees) attached to that cover sheet, and (c) these General Terms and Conditions.

1.3 Initial Term/Contract Year. “Initial Term” means the twelve-month period commencing on the Effective Date and “Contract Year” means each twelve-month period commencing on each anniversary of the Effective Date, except as may otherwise be modified by Section 2.1 Term below.

1.4 Derivative Work. “Derivative Work” means a work that is based on the Subscription Material or any portion thereof, such as a revision, modification, abridgement, condensation, expansion, or any other form in which the Subscription Material or any portion thereof may be recast, transformed, or adapted. For purposes of this Agreement, a Derivative Work also includes any compilation that incorporates any portion of the Subscription Material. Further, “Derivative Work” includes any work considered a “derivative work” under United States copyright law.

1.5 Effective Date. “Effective Date” means the date specified on the cover sheet to which these General Terms and Conditions are attached.

1.6 Subscription Materials. “Subscription Materials” means the policy manuals, supplemental policy publications, daily training bulletins and other materials provided by Lexipol to Agency from time to time during the term of this Agreement under the subscriptions purchased by Agency as specified in Exhibit A.

2. Term and Termination.

2.1 Term. This Agreement is effective upon the execution and delivery of this Agreement by both Lexipol and Agency, and shall continue in effect until the expiration of the Initial Term; provided, however, that the term of this Agreement will automatically be extended for successive one-year periods thereafter (each a Contract Year), unless either party gives written notice to the other party to the contrary not less than thirty (30) days prior to the expiration of the Initial Term or the then current Contract Year, as the case may be. Notwithstanding the foregoing, however, this Agreement will be subject to termination as provided in Section 2.2 below.

2.2 Termination. This Agreement may be terminated by either party, effective immediately, (a) in the event that the other party fails to discharge any obligation or remedy any default under this Agreement for a period of more than thirty (30) calendar days after it has been given written notice of such failure or default; or (b) in the event that the other party makes an assignment for the benefit of creditors or commences or has commenced against it any proceeding in bankruptcy, insolvency or reorganization pursuant to the bankruptcy laws of any applicable jurisdiction.

2.3 Effect of Expiration or Termination. Upon the expiration or termination of this Agreement, all of the rights granted to Agency by this Agreement to the subscriptions identified on Exhibit

78 1

A shall automatically terminate. The termination or expiration of this Agreement shall not, however, relieve either party from any obligation or liability that has accrued under this Agreement prior to the date of such termination or expiration. The right to terminate this Agreement pursuant to Section 2.2 above shall be in addition to, and not in lieu of, any other remedy, legal or equitable, to which the terminating party shall be entitled at law or in equity. The provisions of Sections 1 (Definitions), 4 (Copyright; Derivative Works; Lexipol’s Ownership), 5 (Right to Use; Limitations on Use of Subscription Material and Derivative Works), 7 (Privacy Policy), 8 (Policy Adoption), 9 (Disclaimer of Liability), 10 (Limitation of Liability), 13 (Miscellaneous), and this Section 2.3 shall survive the expiration or termination of this Agreement for any reason whatsoever.

3. Subscription Fees, Etc.

3.1 Subscription Fee/Invoicing. Lexipol will invoice Agency at the commencement of the Subscription Service (Initial Term) and thirty (30) days prior to the date for each Contract Year (refer to 2.1 above). Agency will pay to Lexipol the subscription fee specified on Exhibit A within thirty (30) days following Agency’s receipt of the invoice for such subscription and renewal fees. All invoices will be sent to Agency at the address for Agency specified on the cover sheet to which these General Terms and Conditions are attached. All payments will be made to Lexipol at the address for Lexipol specified on the cover sheet to which these General Terms and Conditions are attached. Lexipol reserves the right to increase pricing for subsequent Contract Years.

3.2 Taxes; Past Due Amounts. All amounts required to be paid under this Agreement, unless otherwise stated on Exhibit A, are exclusive of all taxes and similar fees now in force or enacted in the future imposed on the subscriptions purchased by Agency under this Agreement and/or delivery by Lexipol to Agency of Subscription Material, all of which Agency will be responsible for and will pay in full, except for taxes based on Lexipol’s net income. In the event any amount owed by Agency is not paid when due, and such failure is not cured within ten (10) days after written notice thereof from Lexipol, then in addition to any other amount due, Agency shall pay a late payment charge on the overdue amount at a rate equal to the lower of (a) one percent (1%) per month, or (b) the highest rate permitted by applicable law.

4. Copyright; Derivative Works; Lexipol’s Ownership. Agency acknowledges and agrees that the Subscription Material is a proprietary product of Lexipol, protected under U.S. copyright law, and that Lexipol reserves all rights not expressly granted in this Agreement. Subject to the terms and conditions contained in this Agreement, Lexipol hereby grants Agency the right to prepare Derivative Works, except as limited by the terms of this agreement; provided, however, that Agency acknowledges and agrees that Lexipol will be the sole owner of all right, title and interest in and to all Derivative Works prepared by or for Agency, including all copyrights and other intellectual property and proprietary rights therein or pertaining thereto, and Agency hereby assigns and transfers to Lexipol all right, title and interest in and to all Derivative Works prepared by or for Agency, including all copyrights and other intellectual property and proprietary rights therein or pertaining thereto. Agency will not remove from any copies of the Subscription Material provided by Lexipol to Agency any copyright notice or other proprietary notice of Lexipol appearing thereon, and shall include such copyright and other notices at the appropriate place on each copy of the Subscription Material and each copy of any Derivative Work made by or for Agency, in any form.

5. Right to Use; Limitations on Use of Subscription Material and Derivative Works. Subject to the terms and conditions contained in this Agreement, Lexipol hereby grants to Agency a perpetual, personal, fully paid-up, right to use, except as limited by the terms of this agreement the Subscription Material and any Derivative Works prepared by or for Agency, solely for the Agency’s internal purposes. Agency will not use, copy, republish, lend, distribute, post on servers, transmit, redistribute, display, in whole or in part, by any means or medium, electronic or mechanical, or by any information storage and retrieval system, any Subscription Material or any Derivative Work prepared by or for Agency other than as expressly authorized by the immediately preceding sentence. Without limiting

79 2

the generality of the foregoing, Agency will not import, upload, or otherwise make available any Subscription Material or any Derivative Work prepared by or for Agency into or onto any third party knowledge, document, or other content management system or service without Lexipol’s prior written consent. The foregoing does not, however, prohibit or restrict Agency from providing Subscription Material or Derivative Works prepared by or for Agency pursuant to an order from a court or other governmental agency or other legal process, or Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request, nor does it prohibit or restrict Agency from displaying the adopted/approved final policy document on a publicly accessible website for official Agency purposes, so long as Agency includes the appropriate copyright and other proprietary notices on such final policy document as required by Section 4 above.

6. Account Security. Agency is solely responsible for maintaining the confidentiality of Agency’s user name(s) and password(s) and the security of Agency’s Account. Agency will not permit access to Agency’s Account, or use of Agency’s user name(s) and/or password(s) by any person or entity other than authorized Agency personnel. Agency will immediately notify Lexipol in writing if Agency becomes aware that any person or entity other than authorized Agency personnel has used Agency’s Account or Agency’s user name(s) and/or password(s).

7. Privacy Policy. Lexipol will hold all information Agency provides in confidence unless required to provide information in accordance with an order from a court or other governmental agency or other legal process such as a Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request. Lexipol will use commercially reasonable efforts to ensure the security of information provided by Agency. Lexipol’s system also uses Secure Socket Layer (SSL) Protocol for browsers supported by Lexipol application(s). SSL encrypts information as it travels between the Agency and Lexipol. However, Agency acknowledges and agrees that Internet data transmission is not always 100% secure and Lexipol does not warrant or guaranty that information Agency transmits utilizing the Lexipol system or online platform is 100% secure.

Agency acknowledges that Lexipol may provide view-only access and summary information (including but not limited to, status of number of policies developed or in development, percentage of staff reviews of developed policies, and percentage of DTBs taken) to the Agency’s affiliated Risk Management Authority, Insurance Pool or Group, or Sponsoring Association, if they are actively funding their member Agencies’ Subscription Fees.

8. Policy Adoption. Agency hereby acknowledges and agrees that any and all policies and Daily Training Bulletins (DTBs) included in the Subscription Material provided by Lexipol have been individually reviewed, customized and adopted by Agency for use by Agency. Agency further acknowledges and agrees that neither Lexipol nor any of its agents, employees or representatives shall be considered “policy makers” in any legal or other sense and that the chief executive of Agency will, for all purposes, be considered the “policy maker” with regard to each and every such policy and DTB.

9. Disclaimer of Liability. In developing the Subscription Materials, Lexipol has made a good faith effort to comply with all applicable statutes, case law and industry standards in effect at the time such Subscription Materials are provided to Agency. While Lexipol has made such a good faith effort, Agency acknowledges and agrees that Lexipol its officers, agents, managers, and employees will have no liability to Agency or any other person or entity arising from or related to the Subscription Materials, or any act or omission by Agency or its personnel pursuant to, or in reliance on, any of the Subscription Materials.

10. Limitation of Liability. Lexipol’s cumulative liability to Agency and any other person or entity for any loss or damages resulting from any claims, demands, or actions arising out of or relating to this Agreement or the use of any Subscription Materials shall not exceed the subscription fees actually paid to Lexipol for the use of the Subscription Materials under this Agreement during the twelve-month period immediately prior to the assertion of such claim, demand or action. In no event shall Lexipol be liable for any indirect, incidental, consequential, special, or exemplary damages or lost profits, even if Lexipol has

80 3

been advised of the possibility of such damages. The limitations set forth in this Section shall apply whether Agency’s claim is based on breach of contract, tort, strict liability, product liability or any other theory or cause of action.

11. Non-Transferability. The subscriptions and rights to use the Subscription Material granted by this Agreement are personal to Agency and Agency shall not assign or otherwise transfer the same to any other person or entity.

12. Confidentiality. From time to time during the term of this Agreement, a party may be required to disclose information to the other party that is marked “confidential” or the like, or that is of such a type that the confidentiality thereof is reasonably apparent (“Confidential Information”). The receiving party will: (a) limit disclosure of any Confidential Information of the other party to the receiving party’s directors, officers, employees, agents and other representatives (collectively “Representatives”) who have a need to know such Confidential Information in connection with the business relationship between the parties to which this Agreement relates, and only for that purpose; (b) advise its Representatives of the confidential nature of the Confidential Information and of the obligations set forth in this Agreement and require such Representatives to keep the Confidential Information confidential and to use it only as permitted by this Agreement; (c) keep all Confidential Information confidential by using a reasonable degree of care, but not less than the degree of care used by it in safeguarding its own confidential information; and (d) not disclose any Confidential Information received by it to any third party (except as otherwise provided for herein). Notwithstanding the foregoing, however, a party may disclose Confidential Information of the other party pursuant to any governmental, judicial, or administrative order, subpoena, discovery request, regulatory request, or Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request, or similar method, provided that the party proposing to make any such disclosure will promptly notify, to the extent practicable, the other party in writing of such demand for disclosure so that the other party may, at its sole expense, seek to make such disclosure subject to a protective order or other appropriate remedy to preserve the confidentiality of the Confidential Information. Each party shall be responsible for any breach of this Section by any of such party’s Representatives.

Miscellaneous.

13.1 Governing Law. This Agreement shall be construed in accordance with, and governed by, the laws of the State of California, without giving effect to any choice of law doctrine that would cause the law of any other jurisdiction to apply.

13.2 Entire Agreement. This Agreement embodies the entire agreement and understanding of the parties hereto and hereby expressly supersedes any and all prior written and oral agreements and understandings with respect to the subject matter hereof, including without limitation any and all agreements and understandings pertaining to the use of the Subscription Materials by Agency. No representation, promise, inducement, or statement of intention has been made by any party hereto that is not embodied in this Agreement. Terms and conditions set forth in any purchase order, or any other form or document of Agency, which are inconsistent with, or in addition to, the terms and conditions set forth in this Agreement, are hereby objected to and rejected in their entirety, regardless of when received, without further action or notification by Lexipol, and shall not be considered binding on Lexipol unless specifically agreed to in writing by it.

13.3 Headings. The captions and other headings contained in this Agreement are for convenience only and shall not be considered a part of or affect the construction and interpretation of any provision of this Agreement.

13.4 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same document.

13.5 Amendment. No amendment, modification, or supplement to this Agreement shall be binding unless it is in writing and signed by the party sought to be bound thereby.

81 4

13.6 Attorneys’ Fees. If any action is brought by either party to this Agreement against the other party regarding the subject matter hereof, the prevailing party shall be entitled to recover, in addition to any other relief granted, reasonable attorneys’ fees and expenses of litigation.

13.7 General Interpretation. The language used in this Agreement shall be deemed to be the language chosen by the parties hereto to express their mutual intent. This Agreement shall be construed without regard to any presumption or rule requiring construction against the party causing such instrument or any portion thereof to be drafted, or in favor of the party receiving a particular benefit under the Agreement. No rule of strict construction will be applied against any person or entity.

13.8 Notices. Any notice required by this Agreement or given in connection with it, shall be in writing and shall be given by personal delivery, by certified mail, postage prepaid, or by recognized overnight delivery service to the appropriate party at the address of such party stated on the cover sheet to which these General Terms and Conditions are attached, or such other address as such party may indicate by a notice delivered to the other party in accordance with the terms of this Section. Alternatively, electronic mail or facsimile notice is acceptable when acknowledged by the receiving party.

13.9 Invalidity of Provisions. Each of the provisions contained in this Agreement is distinct and severable and a declaration of invalidity or unenforceability of any such provision or part thereof by a court of competent jurisdiction shall not affect the validity or enforceability of any other provision hereof. Further, if a court of competent jurisdiction finds any provision of this Agreement to be invalid or unenforceable, then the parties agree that the court should endeavor to give effect to the parties’ intention as reflected in such provision to the maximum extent possible.

13.10 Waiver. Lexipol’s failure to exercise, or delay in exercising, any right or remedy under any provision of this Agreement shall not constitute a waiver of such right or remedy.

End of General Terms and Conditions

82 5 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

RE: Peoria County Sheriff’s Office to enter an agreement with Lexipol for services to update and create policy for Law Enforcement and Corrections

RESOLUTION

WHEREAS, Lexipol offers services for updating and creating policy that is consistent with Federal Law, State law, and Public Safety best practices; and

WHEREAS, Lexipol offers state specific policy manuals where policy is customizable, reliable and regularly updated with legally defensible content; and

WHEREAS, Lexipol puts the policy manual into practice with daily training bulletins through a Digital Public Safety Policy Management system which allows for verifiable policy training for all personnel; and

WHEREAS, The Peoria County Sheriff’s Office through the use of Lexipol’s services will have updated Law Enforcement and Correction Policy that is consistent with Federal law, State Law, and Public Safety best practices with an intent to reduce liability exposure.

NOW THEREFORE BE IT RESOLVED, The Peoria County Sheriff’s Office will enter an agreement with Lexipol for services to update and create policy for Law Enforcement and Corrections.

RESPECTFULLY SUBMITTED, Public Safety and Justice Committee

83 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-51060 $55,000.00 LINE ITEM: 001-1-012-3-311-36760 $55,000.00

FOR RESOLUTION:

Annual appropriation of overtime expenses related to ILEAS (Illinois Law Enforcement Alarm System) training for the Peoria County Sheriff's Office.

BACKGROUND/DISCUSSION:

The Peoria County Sheriff's Office is a member of the Illinois Law Enforcement Alarm System (ILEAS). ILEAS receives grant funds from the Department of Homeland Security through the Illinois Emergency Management Agency (IEMA) and Illinois Terrorism Task Force. ILEAS is providing overtime reimbursement funds for various agencies throughout the state for training.

The Sheriff's office will be reimbursed for the training sessions held 1/23/17, 1/30/17, 2/13/17, 2/23/17, 3/07-3/09/17, 3/27/17, 4/17/17, 4/24/17, 4/27/17, 5/01-5/2/17, 5/08-05/12/17, 05/18/17, 5/22/17, 6/14/17, 6/19/17, 6/26/17 and the remainder of 2017.

The amount of reimbursement is expected to be approximately $28,585 for the first six months of 2017. This amount is not budgeted due to the granting agency funding appropriation each year. This is the eleventh year the Sheriff's Office is receiving ILEAS funds for training.

Rather than appropriate each time there is an expected reimbursement from ILEAS, the Sheriff's Office is requesting an appropriation of $55,000.00 for the entire year for ILEAS overtime and reimbursement.

COUNTY BOARD GOALS:

Collaboration Financial Stability

STAFF RECOMMENDATION:

To appropriate the expense and revenue to the Sheriff's Office budget as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: 08/01/17

84 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

RE: Annual Appropriation of overtime reimbursement for expenses related to Illinois Law Enforcement Alarm System (ILEAS) training

RESOLUTION

WHEREAS, the Peoria County Sheriff's Office is a member of the Illinois Law Enforcement Alarm System ("ILEAS"); and

WHEREAS, ILEAS is providing the Sheriff's Office with overtime reimbursement funds for training sessions as outlined in the Sheriff's Finance Director's Agenda Briefing; and

WHEREAS, the Sheriff and your Committee recommends that appropriation of the revenue and expenses as set forth in the Sheriff’s Finance Director's agenda briefing be approved.

NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that the ILEAS reimbursement funds in the amount of Fifty Five Thousand Dollars ($55,000.00) be appropriated to Line Item No. 001-1-012-3-311-36760 and that the expenses outlined in the Sheriff's Finance Director's Agenda Briefing in the amount of Fifty Five Thousand Dollars ($55,000.00) be appropriated to Line Item No. 001-1-012-3-311-51060.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITTEE

85 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Dedicated Police Services Contract for Medina Township (2017-2018)

BACKGROUND/DISCUSSION:

This is the annual renewal and/or updated contracts with the Peoria County Sheriff’s Office contracts for dedicated police services, random police services, and dispatch services for 2017-2018. Norwood is now 1.5 hours per day for random patrol. The recommended increase is 2.50%.

DEDICATED POLICE SERVICES 2017-2018

• Medina Township $ 188,846.52 • Village of Princeville $ 125,897.88 • Village of Bellevue $ 125,897.88 • City of West Peoria $ 188,846.52 o Bike Patrol $ 144.19 per hour • Dunlap Unit School District 323 $ 75,053.32

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

86 PEORIA COUNTY/PEORIA COUNTY SHERIFF/MEDINA TOWNSHIP INTERGOVERMENTAL AGREEMENT FOR POLICE SERVICES c1hzt+ This Agreement made on lhe /O day ol -_--l- 2017,by and between the COUNTY OF PEORIA, lllinois, A body Politic and Corporate, (hereinafter referred to as the COUNTY), Michael D. McCoy, PEORIA COUNTY SHERIFF (hereinafter referred to as the SHERIFF), AND THE TOWNSHIP OF MEDINA, located in the County of Peoria, State of lllinois, (hereinafter referred to as the TOWNSHIP).

WITNESSETH THAT:

WHEREAS, the COUNTY, the SHERIFF and the TOWNSHIP previously entered into an agreement for the provision of police services to the TOWNSHIP; and

WHEREAS, said agreement was subsequently amended to include bicycle patrol services; and

WHEREAS, the COUNTY, the SHERIFF and the TOWNSHIP have reached an Agreement pursuant to the authority granted by the lllinois Constitution of 1970, Article Seven (7), Section Ten (10), whereby this objective may be accomplished.

WHEREAS, the parties hereto agree that this Agreement supersedes all previous agreements between them concerning the subject matter hereof.

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the COUNTY, the SHERIFF, and the TWONSHIP as follows, that:

1. This Agreement shall be in effect for a period from July 1,2017 through and including June 30, 2018.

2. The TOWNSHIP shall pay to the COUNTY monthly installments of $15,737.21 totaling $188,846.52 annually. Said payments shall be for patrol, related services, and equipment costs incurred by the Peoria county sheriffs office in the performance of

87 Medina Township Police Services Agreement PaEe 2 of 4 this Agreement except bicycle patrol services. The TOWNSHIP shall pay to the couNw $139.98 per hour for the provision of bicycle patrol. Payments for services rendered under this Agreement shall be due on July'i, 201'7 and the first day of every month thereafter, with payments to be made within ten (10) days of receipt of billing.

3. The SHERIFF shall employ and the COUNTY shall fund a sufficient number of peace officers for the Sheriffs Office and will procure such additional equipment as is necessary for the police services to be performed under the terms of this Agreement. Bicycle patrol services shall consist of two commissioned officers equipped with full and regular bicycle patrol equipment.

4. The peace officers who are to perform the police services hereunder shall be designated by the SHERIFF and remain subject to the SHERIFF'S control and direction.

5. The SHERIFF shall, upon request by the TOWNSHIP, establish an orientation program for the citizens of Medina Township, with the cooperation and assistance of the TOWNSHIP Supervisor.

6. The SHERIFF shall establish an orientation program for the designated peace officers concerning their duties and responsibilities under the terms of this Agreement.

7. The COUNTY shall maintain a communications system adequate to provide twenty- lor (24) hour police communications for the benefit of the citizens of the TOWNSHIP.

8. The police services to be provided by the SHERIFF to the TOWNSHIP hereunder shall consist of the following:

a. The SHERIFF shall provide twelve (12) hour, seven (7) days per week police patrol within the area of the TOWNSHIP, exclusive of bicycle patrol services. These patrols shall be in coordination with the normal shift hours of the sheriffls office, and determined by the SHERIFF in consultation with the TOWNSHIP Supervisor.

88 Medina Township Police Services Agreement Page 3 of4 b. The SHERIFF shall provide up to sixty-four (64) hours of bicycle patrol. Additional hours of bicycle patrol may be provided upon wriften agreement of the SHERIFF and the TOWNSHIP Supervisor. The days and hours bicycle patrol is to be conducted shall be determined by the SHERIFF in consultation with the TOWNSHIP Supervisor.

c. The patrols to which reference is made in Section 8a above shall be in addition to routine patrols performed by the regular deputies of the Sheriffs Office.

d. During all patrols, the SHERIFF will enforce laws of the State of lllinois and the Police Ordinances of the Township. The particular Police Ordinances of the Township to be enforced by the SHERIFF shall be determined by the SHERIFF and Supervisor.

9. The SHERIFF shall maintain a file and records system for processing all data relative to the incidents of arrest, reports of crime, and disposition of all cases which occur within the TOWNSHIP and such records shall be integrated with the SHERIFF'S master files.

10. The Sheriff may, from timeto-time, at his discretion, provide intensive traffic-control measures within the TOWNSHIP. Such trafflc control measures shall include the use of radar and related devices.

11. The Sheriff shall, at his discretion, and consistent with good police practices, provide investigative services for the TOWNSHIP when such services are necessary to perform the police services to be provided hereunder.

12. The police services to be provided hereunder shall not include calls concerning animals unless such animals create a danger to public health or safety, as would be created by a rabid animal.

89 Medina Township Police Services Agreement Page 4 of 4 13. All fines and forfeitures collected on behalf of the TOWNSHIP shall be distributed to the TOWNSHIP in accordance with applicable statutes of the State of lllinois.

14. Discipline of the designated peace officers shall be the responsibility of the SHERIFF and the Peoria County Sheriffs Merit Commission. The designated peace officers shall not be considered employees of the TOWNSHIP and shall only be subject to direction by the SHERIFF or his designee.

15. The foregoing constitutes the entire Agreement and no verbal statements shall supersede any of those provisions. This Agreement may be amended by a mutual agreement executed with the same formalities and in the same manner by which this Agreement was executed.

lN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and date first above written.

COUNTY OF PEORIA, ILLINOIS MEDINA TOWNSHIP, ILLINOIS

By: Administrator of Peoria County ownship Supervisor

ATTEST: ATTEST: County Clerk 6wnship Clerk

fftlnr fhc(''

90 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Police Services Agreement between Peoria County and Medina Township, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff's Department had previously entered into intergovernmental agreements with Medina Township for the provision of police services to that Township; and

WHEREAS, Medina Township has requested that the Sheriff of Peoria County update the intergovernmental agreement with the County and the Sheriff so that the Village can continue to receive the police services previously provided; and

WHEREAS, the Sheriff and your Committee recommend that the County of Peoria enter into the attached intergovernmental agreement with the Medina Township providing for dedicated police services from July 1, 2017 through June 30, 2018, for the amount of $15,737.21 per month, totaling $188,846.52 annually to be paid to the County.

NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County that the Peoria County Administrator is hereby authorized and directed to enter into the attached intergovernmental agreement with Medina Township.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITTEE

91 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Dedicated Police Services Contract for Village of Princeville (2017-2018)

BACKGROUND/DISCUSSION:

DEDICATED POLICE SERVICES 2017-2018

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

92 PEORIA COUNTY/PEORIA COUNTY SHERIFF/VILLAGE OF PRINCEVILLE INTERGOVERNMENTAL AGREEMENT FOR POLICE SERVICES

This Agreement made on tne 3l aay ot t|fKt L 2o17, by and between the COUNTY OF PEORIA, lllinois, A body Politic and Corporate, (hereinafter referred to as the COUNTY), Michael D. McCoy, PEORIA COUNTY SHERIFF (hereinafter referred to as the SHERIFF), AND THE VILLAGE OF PRINCEVILLE, located in the County of Peoria, State of lllinois, (hereinafter referred to as the VILLAGE).

WITNESSETH THAT:

WHEREAS, the COUNTY, the SHERIFF and the VILLAGE previously entered into an agreement for the provision of police services to the VILLAGE; and

WHEREAS, the COUNW, the SHERIFF and the VILLAGE have reached an Agreement pursuant to the authority granted by the lllinois Constitution of 1970, Article Seven (7), Section Ten (10), whereby this objective may be accomplished.

WHEREAS, the parties hereto agree that this Agreement supersedes all previous agreements between them concerning the subject matter hereof.

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the COUNTY, the SHERIFF, and the VILLAGE as follows, that:

1. This Agreement shall be in effect for a period from May 1,2017 through and including April 30, 2018.

2. The VILLAGE shall pay to the COUNTY monthly installments of $10,491.49 totaling $125,897.88 annually. Said payments shall be for patrol, related services, and equipment costs incurred by the Peoria County Sherlffs Office in the performance of this Agreement. Payments for services rendered under this Agreement shall be due on

93 Village of Princeville Police Services Agreement Page 2 of 4 May 1:, 2017land the first day of every month thereafter, with payments to be made within ten (10) days of receipt of billing.

3. The SHERIFF shall employ and the couNTY shall fund a sufficient number of peace officers for the Sheriffs Office and will procure such additional equipment as is necessary for the police services to be performed under the terms of this Agreement. Bicycle patrol services shall consist of two commissioned officers equipped with full and regular bicycle patrol equipment.

4. The peace officers who are to perform the police services hereunder shall be designated by the SHERIFF and remain subject to the SHERIFF'S control and direction.

5. The SHERIFF shall, upon request by the VILLAGE, establish an orientation program for the citizens of the Village, with the cooperation and assistance of the Trustees of the VILLAGE.

6. The SHERIFF SHALL establish an orientation program for the designated peace officers concerning their duties and responsibilities under the terms of this Agreement.

7. The COUNTY shall maintain a communications system adequate to provide twenty- for (24) hour police communications for the benefit of the citizens of the VILLAGE.

8. The police services to be provided by the SHERIFF to the VILLAGE of hereunder shall consist of the following:

a. The SHERIFF shall provide eight (8) hour, seven (7) days per week of dedicated police patrol within the area of the VILLAGE. These patrols shall be in coordination with the normal shift hours of the Sheriffs Office, and determined by the SHERIFF in consultation with the Trustees of the VILLAGE.

b. During all patrols, the SHERIFF will enforce laws of the State of lllinois and the Police Ordinances of the VILLAGE. The particular Police Ordinances of

94 Yillage of Princeville Police Services Agreement Page 3 of4 the vILLAGE to be enforced by the SHERIFF shall be determined by the SHERIFF and Trustees.

9. The SHERIFF shall maintain a file and records system for processing all data relative to the incidents of arrest, reports of crime, and disposition of all cases which occur within the VILLAGE and such records shall be integrated with the SHERIFF'S master files.

10. The Sheriff may, from timeto-time, at his discretion, provide intensive traffic-control measures within the VILLAGE. Such traffic control measures shall include the use of radar and related devices.

11. The Sheriff shall, at his discretion, and consistent with good police practices, provide investigative services for the VILLAGE when such services are necessary to perform the police services to be provided hereunder.

't 2. The police services to be provided hereunder shall not include calls concerning animals unless such animals create a danger to public health or safety, as would be created by a rabid animal.

13. All fines and forfeitures collected on behalf of the VILLAGE shall be distributed to the VILLAGE in accordance with applicable statutes of the State of lllinois.

14. Discipline of the designated peace officers shall be the responsibility of the SHERIFF and the Peoria County Sheriffls Merit Commission. The designated peace officers shall not be considered employees of the VILLAGE and shall only be subject to direction by the SHERIFF or his designee.

15. The VILLAGE shall make available appropriate office space, furniture and furnishings, telephone, lights, water, and any other necessary items which, as determined by the SHERIFF, are necessary to assist the peace officer in performing their duties. lt is expressly further understood that such facilities to be made available by the vILLAGE may be used by the SHERIFF in connection with the performance of

95 Village ofPrinceville Police Services Agreement Page 4 of4 duties in territory outside of the area of the vILLAGE, and adjacent thereto, provided however, that the performance of such outside duties shall not be at any additional cost to the VILLAGE.

16. The foregoing constitutes the entire Agreement and no verbal statements shall supersede any of those provisions. This Agreement may be amended by a mutual agreement executed with the same formalities and in the same manner by which this Agreement was executed.

lN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and date first above written.

COUNTY OF PEORIA, ILLINOIS VILLAGE OF PRINCEVILLE, ILLINOIS

By: Administrator of Peoria County of Princeville

ATTEST: ATTEST: County Clerk VILLAGE Clerk

Michael D. McCoy, Sherift of Peoria County ''"*J;ffr ?o^ &'a: j#,li.8il"

96 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Police Service Agreement between Peoria County and The Village of Princeville, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff's Department have previously entered into intergovernmental agreements with the Village of Princeville for the provision of police services to that Village; and

WHEREAS, the Village of Princeville has requested that the Sheriff of Peoria County update the intergovernmental agreement with the County and the Sheriff so that the Village can continue to receive the police services previously provided; and

WHEREAS, the Sheriff and your Committee do hereby recommend that the County of Peoria renew the intergovernmental agreement with the Village of Princeville providing Dedicated Police Services from May 1, 2017 through April 30, 2018, for the monthly amount of $10,491.49 totaling $125,897.88 annually to be paid to the County.

NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that the Peoria County Administrator is hereby authorized and directed to enter into the attached intergovernmental agreement with the Village of Princeville.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITEE

97 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Dedicated Police Services Contract for Village of Bellevue (2017-2018)

BACKGROUND/DISCUSSION:

DEDICATED POLICE SERVICES 2017-2018

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

98 INTERGOVERNMENTAL AGREEMENT FOR POLICE SERVICES

This Agreement made on the 14 daY of xJ.n- 2017, by and between the couNTY oF PEORIA, lllinois, A body Politic and corporate, (hereinafter referred to as the coUNTY), Michael D. McCoy, PEORIA COUNTY SHERIFF (hereinafter referred to as the SHERIFF), AND THE VILLAGE OF BELLEVUE, located in the County of Peoria, State of lllinois, (hereinafter referred to as the VILLAGE).

WITNESSETH THAT:

WHEREAS, the COUNTY, the SHERIFF and the VILLAGE previously entered into an agreement for the provision of police services to the VILLAGE; and

WHEREAS, the COUNTY, the SHERIFF and the VILLAGE have reached an Agreement pursuant to the authority granted by the lllinois Constitution of 1970, Article Seven (7), Section Ten (10), whereby this objective may be accomplished.

WHEREAS, the parties hereto agree that this Agreement supersedes all previous agreements between them concerning the subject matter hereof.

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the COUNTY, the SHERIFF, and the VILLAGE as follows, that:

1. This Agreement shall be in effect for a period from October 1,2017 through and including September 30, 2018.

2. The VILLAGE shall pay to the COUNTY monthly installments of $10,491.49 totaling $125,897.88 annually. Said payments shall be for patrol, related services, and equipment costs incurred by the Peoria County Sheriffs Office in the performance of this Agreement. Payments for services rendered under this Agreement shall be due on

99 Village of Bellevue Police Services Agreement Page 2 of 4 october 1,2017 and the first day of every month thereafter, with payments to be made within ten (10) days of receipt of billing.

3. The SHERIFF shall employ and the couNTY shall fund a sulficient number of peace officers for the Sheriffs Office and will procure such additional equipment as is necessary for the police services to be performed under the terms of this Agreement. Bicycle patrol services shall consist of two commissioned officers equipped with full and regular bicycle palrol equipment.

4. The peace offlcers who are to perform the police services hereunder shall be designated by the SHERIFF and remain subject to the SHERIFF'S control and direction

5. The SHERIFF shall, upon request by the VILLAGE, establish an orientation program for the citizens of the Village, with the cooperation and assistance of the Trustees of the VILLAGE.

6. The SHERIFF SHALL establish an orientation program for the designated peace officers concerning their duties and responsibilities under the terms of this Agreement.

7. The COUNTY shall maintain a communications system adequate to provide twenty- tor (24) hour police communications for the benefit of the citizens of the VILLAGE.

8. The police services to be provided by the SHERIFF to the VILLAGE of hereunder shall consist of the following;

a. The SHERIFF shall provide eight (8) hour, seven (7) days per week of dedicated police patrol within the arca ol the VILLAGE. These patrols shall be in coordination with the normal shift hours of the Sheriffs Offlce, and determined by the SHERIFF in consultation with the Trustees of the VILLAGE.

b. During all patrols, the SHERIFF will enforce laws of the State of lllinois and the Police Ordinances of the VILLAGE. The particular Police Ordinances of

100 Village of Bellevue Police Services Agreement Page 3 of4 the VILLAGE to be enforced by the SHERIFF shall be determined by the SHERIFF and Trustees.

9. The SHERIFF shall maintain a file and records system for processing all data relative to the incidents of arrest, reports of crime, and disposition of all cases which occur within the VILLAGE and such records shall be integrated with the SHERIFF'S master files.

10. The Sheriff may, from time-to-time, at his discretion, provide intensive traffic-control measures within the VILLAGE. Such traffic control measures shall include the use of radar and related devices.

11. The Sheriff shall, at his discretion, and consistent with good police practices, provide investigative services for the VILLAGE when Such services are necessary to perform the police services to be provided hereunder.

Q. l;he police Services to be provided hereunder shall not include calls concerning animals unless such animals create a danger to public health or Safety, as would be created by a rabid animal.

13. All fines and forfeitures collected on behalf of the VILLAGE shall be distributed to the VILLAGE in accordance with applicable statutes of the State of lllinois.

14. Discipline of the designated peace officers shall be the responsibility of the SHERIFF and the Peoria County Sheriffs Merit Commission. The designated peace officers shall not be considered employees of the VILLAGE and shall only be subject to direction by the SHERIFF or his designee.

15. The VILLAGE shall make available appropriate office space, furniture and furnishings, telephone, lights, water, and any other necessary items which, as determined by the SHERIFF, are necessary to assist the peace ofiicer in performing their duties. lt is expressly further understood that such facilities to be made available by the VILLAGE may be used by the SHERIFF in connection with the performance of

101 Village of Bellevue Police Services Agreement Page 4 of 4 duties in territory outside of the area of the vILLAGE, and adjacent thereto, provided however, that the performance of such outside duties shall not be at any additional cost to the VILLAGE.

16. The foregoing constitutes the entire Agreement and no verbal statements shall supersede any of those provisions. This Agreement may be amended by a mutual agreement executed with the Same formalities and in the same manner by which this Agreement was executed.

lN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and date first above written.

COUNTY OF PEORIA, ILLINOIS VILLAGE OF BELLEVUE, ILLINOIS

By: Adminiskator of Peoria CountY

ATTEST: ATTESI County Clerk

D.fAc Michael D. McCoy, Sheriff oflPeoria County

102 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Police Service Agreement between Peoria County and The Village of Bellevue, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff's Department have previously entered into intergovernmental agreements with the Village of Bellevue for the provision of police services to that Village; and

WHEREAS, the Village of Bellevue has requested that the Sheriff of Peoria County renew the intergovernmental agreement with the County and the Sheriff so that the Village can continue to receive the police services previously provided; and

WHEREAS, the Sheriff and your Committee do hereby recommend that the County of Peoria renew the intergovernmental agreement with the Village of Bellevue providing Dedicated Police Services from October 1, 2017 through September 30, 2018, for the monthly amount of $10,491.49, totaling $125,897.88 annually to be paid to the County.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITEE

103 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Dedicated Police Services and Bike Patrol Contracts for City of West Peoria (2017-2018)

BACKGROUND/DISCUSSION:

DEDICATED POLICE SERVICES 2017-2018

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

104 PEORIA COUNTY'PEORIA COUNTY SHERIFF'CITY OF WEST PEORIA

This Agreement made on tne f{aay ot 2017 , by and between the COUNTY OF PEORIA, lllinois, A body Politic and Corporate, (hereinafter referred to as the COUNTY), Michael D. McCoy, PEORIA COUNTY SHERIFF (hereinafter referred to as the SHERIFF), AND THE CITY OF WEST PEORIA, a municipat corporation, (hereinafter referred to as the CITY).

WITNESSETH THAT:

WHEREAS, the COUNTY, the SHERIFF and the CITY previousty entered into an agreement for the provision of police services to the CITY; and

WHEREAS, said agreement was subsequently amended to include bicycle patrol services; and

WHEREAS, the COUNTY, the SHERIFF and the CITY have reached an Agreement pursuant to the authority granted by the lllinois Constitution of 1970, Article Seven (7), Section Ten (10), whereby this objective may be accomplished.

WHEREAS, the parties hereto agree that this Agreement supersedes all previous agreements between them concerning the subject mafter hereof.

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the coUNTy, the sHERIFF, and the CITY as follows, that:

1. This Agreement shall be in effect for a period from May 1,2017 through and including April 30, 2018.

2. The clrY shall pay to the couNTy monthly installments of $1s,737.21 totaling $188,846.52 annually. said payments shall be for patrol, related services, and peoria equipment costs incurred by the county sheriffs office in the performance of

105 City of West Peoria Police Services Agreement Page 2 of 4 this Agreement except bicycle patrol services. The CITY shall pay to the COUNW $1214.19 per hour for the provision of bicycle pakol. Payments for seruices rendered underthisAgreementshallbedueonl}ndthetirStdayofeverymonth thereafter, with payments to be made within ten (10) days of receipt of billing.

4. The peace officers who are to perform the police services hereunder shall be designated by the SHERIFF and remain subject to the SHERIFF'S eontrol and direction.

5. The SHERIFF shall, upon request by the CITY, establish an orientation program for the citizens of West Peoria, with the cooperation and assistance of the Mayor of the CITY.

6. The SHERIFF SHALL establish an orientation program for the designated peace officers conceming their duties and responsibilities under the terms of this Agreement.

7. The coUNTY shall maintain a communications system adequate to provide twenty- for (24) hour police communications for the benefit of the citizens of the ClTy.

8. The police services to be provided by the SHER|FF to the clry of WEST pEoRlA hereunder shall consist of the following:

a. The SHERIFF sharr provide twerve (12) hour, seven (7) days per week porice patrol within the area of the clry, exclusive of bicycle patrol services. These patrols shall be in coordination with the normal shift hours of the sheriffs office, and determined by the SHERTFF in consurtation with the Mayor of the City.

106 City of West Peoria Police Services Agreement Page 3 of4 b. The SHERIFF shall provide up to one hundred (100) hours of bicycle patrol. Additional hours of bicycle patrol may be provided upon written agreement of the SHERIFF and the CITY'S Mayor. The days and hours bicycle patrol is to be conducted shall be determined by the SHERIFF in consultation with the CITY'S Mayor.

c. The patrols to which reference is made in Section 8a above shall be in addition to routine patrols performed by the regular deputies of the Sheriffs Office.

d. During all patrols, the SHERIFF will enforce laws of the State of lllinois and the Police Ordinances of the City. The particular police Ordinances of the City to be enforced by the SHERIFF shatt be determined by the SHERIFF and Mayor.

9. The SHERIFF shall maintain a file and recrrds system for processing all data relative to the incidents of arrest, reports of crime, and disposition of all cases which occur within the clw and such records shall be integrated with the SHERIFF'S master files.

10. The sheriff may, from time-to-time, at his discretion, provide intensive traffic-control measures within the CITY. Such traffic control measures shall include the use of radar and related devices.

11. The sheriff shall, at his discretion, and consistent with good police practices, provide investigative services for the clrY when such services are necessary to perform the police services to be provided hereunder.

12. The police services to be provided hereunder shall not include calls concerning animals unless such animals create a danger to public health or safety, as would be created by a rabid animal.

13. All fines and forfeitures collected on behalf of the CITY shall be distributed to the CITY in accordance with applicable statutes of the State of lllinois.

107 City of West Peoria Police S€rvices Ag'eement Page 4 of4

14. Discipline of the designated peace officers shall be the responsibility of the SHERIFF and the Peoria County Sheriffs Merit Commission. The designated peace oftlcers shall not be considered employees of the CITY and shall only be subject to direction by the SHERIFF or his designee.

'15. The foregoing constitutes the entire Agreement and no verbal statements shall supersede any of those provisions. This Agreement may be amended by a mutual agreement executed with the same formalities and in the same manner by which this Agreement was executed.

lN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and date first above written.

COUNry OF PEORIA, ILLINOIS CITY OF WEST PEORIA, ILLINOIS

By: Administrator of Peoria County

ATTEST: ATTEST County Clerk

Michael D. McCoy, Sherih of Peoria County

108 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Police Services Agreement between Peoria County and The City of West Peoria, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff's Department had previously entered into intergovernmental agreements with the City of West Peoria for the provision of police services to that City; and

WHEREAS, said agreement was subsequently amended to include bicycle patrol services; and

WHEREAS, the Sheriff and your Committee recommend that the County of Peoria renew the intergovernmental agreement with the City of West Peoria providing for dedicated police services and bicycle patrol from May 1, 2017 through April 30, 2018, for the amount of $15,737.21 per month, totaling $188,846.52 annually for dedicated police services and $144.19 per hour for bicycle patrol, to be paid to the County.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITEE

109 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Dedicated Police Services Contract for Dunlap Unit School District #323 (2017-2018)

BACKGROUND/DISCUSSION:

DEDICATED POLICE SERVICES 2017-2018

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

110 PEORIA COUNTY/PEORIA COUNTY SHERIFF- DUNLAP UNIT SCHOOL DISTRICT 323 INTERGOVERiIENTAL AGREEiIENT FOR POLICE SERVICES

This Agreement made on te /7 day o, morl 2017,by and between the COUNTY OF PEORIA, lllinois, a body Politic and Corporate (hereinafter referred to as the COUNTY), Michael D. McCoy, PEORIA COUNW SHERIFF (hereinafter refened to as the SHERIFF), and the Governing Board of DUNLAP UNIT SCHOOL DISTRICT 323, (hereinafter refened to as SCHOOL DISTRICT 323), collectively refened to as "Parties'.

WITNESSETH THAT:

WHEREAS, SCHOOL DISTRICT 323 maintains a facility and program located at 5220 West Legion Hall Road, Dunlap, lllinois for the benefit of the students it serves; and

WHEREAS, SCHOOL DISTRICT 323 has determined that a need presently exists for on-site police services to provide additional security and prevent or reduce the incidences of criminal activity; and

WHEREAS, SCHOOL DISTRICT 323 may need on-site police services at other SCHOOL DISTRICT 323 facilities to provide security and reduce the incidences of criminal activity: and

WHEREAS, the SHERIFF and the COUNW have agreed to provide those services to SCHOOL DISTRICT 323 pursuant to this Agreement; and

WHEREAS, public agencies are authorized to enter into agreements pursuant to Article Vll, Section 10 of the 1970 Constitution of the State of lllinois and the ///i,hols lntergovernmental Cooperation Acf (5 ILCS 22011 et seg.); and

111 Peo Co/School Dist 323 Police Services Agreement Page 2 of l0

WHEREAS, the SHERIFF, the COUNTY, and SCHOOL DISTRICT 323 are all public agencies, as defined by Section 2 of the lllinois lntergovernmental Cooperation Act (5 ILCS 22012); and

WHEREAS, the Parties have determined that it is in their respective and mutual best interests to enter into this Agreement and provide the services hereunder.

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the COUNTY, the SHERIFF, and SCHOOL DISTRICT 323 as follows, that:

'1. Recitals. The above recitals shall be inmrporated herein by reference.

2. Term. This Agreement shall be in effect for a period from August 14,2017 through and including May 24,2018 without snow days, unless terminated sooner by either party upon tendering ninety (90) days written notice to the other Party in accordance with the notice provision contained in Paragraph 22 herein.

3. Renewal. This Agreement may be renewed by amendment pursuant to Paragraph '18, or a new successor agreement may be executed by the Parties.

4. Default. ln the event that either Party to this Agreement fails to perform any of the terms and conditions contained herein said Party shall be considered to be in default of this Agreement. Upon written notification from the non-defaulting Party, the defaulting Party shall have thirty (30) days from the receipt of said notic,e to remedy the default or to commence activities to remedy the default if the default cannot reasonably be remedied within the thirty (30) day period. Should the defaulting Party fail to remedy the default, or take action to remedy the default, if applicable, within the thirty (30) day period, the non-defaulting Party may take such action as is available in law or equity. The defaulting Party shall be responsible for all costs, fees and expenses, including

112 Peo Co/School Dist 323 Police Services Agrcement Page 3 of 10 attorneys' fees, incurred by the other Party which result from or are associated with such default and the enforcement of the terms of this Agreement.

5. Payments. SCHOOL DISTRICT 323 shall pay to the COUNTY monthly installments for the said period listed. . August, 2017 in the amount of $4,658.40. . September, 2017 through April, 2018 a monthly amount of $8,022.95 . May, 2018 in the amount of $6,211.32. . The total contract amount is $75,053.32. . ln the event of snow days which will extend the end of the school calendar, the additional rate will be $258.80 per day. . lt is the expectation of the parties that if the Agreement is extended by mutual agreement, then payments shall continue at the above rate in later years as modified by Collective Bargaining Agreement increases in Deputy pay. Said payments shall be in consideration of the assignment of a sworn peace officer (hereinafter "officer" or'Deputy") to SCHOOL DISTRICT 323 facilities, and for related services and equipment costs incuned by the Peoria County Sheriffs Office in the performance of this Agreement. Payments for services rendered under this Agreement shall be due on September 1, 2O17, and the first day of every month thereafter or 30 days from receipt of billing for a given month, whichever is later.

6. Overtime. SCHOOL DISTRICT 323 shall pay the overtime of the Deputy assigned to SCHOOL DISTRICT 323 facilities when the Deputy has worked more than forty hours in one week at a SCHOOL DISTRICT 323 facility, and shall pay overtime only for such hours worked at a SCHOOL DISTRICT 323 facility.

7. Employment of Peace officers. The SHERIFF shall employ and the coUNTy shall fund a sufficient number of peace officers, and the Sheriffls ffice will procure such additional equipment, as is necessary for the police services to be performed under the terms of this Agreement. All officers assigned to serve at a scHool DlsrRlcr 323

113 Peo Co/School Dist 323 Pol ice Services Agreement Page 4 of l0 facility shall remain employees of the SHERIFF and the COUNTY and shall not have the benefit, right or status of employment with SCHOOL DISTRICT 323. Any equipment owned by the SHERIFF or the COUNTY and used by the peace officers assigned to a SCHOOL DISTRICT 323 facility shall remain at all times under the usage and control of the SHERIFF and the COUNTY, which shall bear the cost of maintaining such equipment.

8. Control of Peace Officers. The peace officers who are to perform the police services hereunder shall be designated by the SHERIFF and remain subject to the SHERIFF'S control and direction. The Deputy assigned under this Agreement shall report to the Superintendent or his/her designee at the SCHOOL DISTRICT 323 facility and shall cooperate with that designee in carrying out the Deputy's duties under this Agreement to the extent that such cooperation is not countermanded by order of the SHERIFF. When feasible, the same officer will be the assigned Deputy to SCHOOL DISTRICT 323 for an extended period of time. The SHERIFF shall make all reasonable efforts to maintain such continuity in the assignment of officers to SCHOOL DISTRICT 323.

9. Orientation Program. The SHERIFF shall establish an orientation program for the designaied peace officers concerning their duties and responsibilities under the terms of this Agreement. The Deputy assigned to the SCHOOL DISTRICT 323 facilities shall be sent to specialized training as determined by the SHERIFF in consultation with SCHOOL DISTRICT 323.

10. Communications System. The COUNTY shall maintain a communications system adequate to provide twenty-four (24) hour police communications for the benefit of SCHOOL DISTRICT 323.

11. Police services. The police services to be provided by the SHERIFF to scHool DISTRICT 323 hereunder shall consist of the following:

114 Peo Co/School Dist 323 Police Services Agreement Page 5 of l0

a. The SHERIFF shall provide one Deputy five (5) days per week during regular school hours (0800-1600) and for additional times when school activities occur or for meetings with SCHOOL DISTRICT 323 staff and/or other individuals as requested by SCHOOL DISTRICT 323. The Deputy assigned shall be expected to schedule vacrtions and other days off in accordance with the schedule of the school. lf the assigned Deputy is unavailable due to illness or other reasons on a day that his presence is required, the SHERIFF shall promptly notify SCHOOL DISTRICT 323 of such unavailability and, at the discretion and request of SCHOOL DISTRICT 323, send a replacement Deputy until such time as the regularly assigned Deputy is available.

b. The presence of the Deputy at particular additional times outside of regular school hours shall be determined by the SHERIFF in consultation with the Superintendent of SCHOOL DISTRICT 323, but the regular school hours worked in combination with such additional time shall not exceed a forty hour work week, unless requested by SCHOOL DISTRICT 323 and approved by the SHERIFF in his sole discretion, with any such overtime to be paid by SCHOOL DISTRICT 323 in addition to any other sums payable under this agreement pursuant to Paragraph 6 of this Agreement.

During the time the Deputy is present at the school, the Deputy will enforce laws of the State of lllinois and any other applicable laws (including parking enforcement).

d. The assigned Deputy shall be provided a convenient parking space at the school facility and shall also be provided an office with necessary work space. The Deputy will eat meals at the school during the days he works at the school.

115 Peo Co/School Dist 323 Police Services Agleement Page 6 of l0

The assigned Deputy shall be available for emergency calls that may take him away from the school from time to time during the regularly scheduled work times under this Agreement. The SHERIFF shall take all reasonable efforts to avoid such call-outs but shall not be responsible for providing a replacement officer in case of the assigned Deputy being called away temporarily for an emergency call. The SHERIFF shall pay for the Deputy's time during such call outs. Further, if such call out causes the Deputy to incur overtime, the SHERIFF shall be responsible for such overtime expenses. ln such instances, the SHERIFF agrees to review the allocation of the Deputy's hours and adjust the monthly billing to credit SCHOOL DISTRICT 323 for the time the Deputy is not at the school. The lack of services occasioned by a call out as described above shall not constitute a default under Paragraph 4 of this Agreement.

12. Student Records. lt is expressly agreed by and between the parties hereto that any and all student records generated by the assigned Deputy as a result of the implementation of this Agreement, and pursuant to same, shall be maintained and kept by the SHERIFF, and are not subject to release or disclosure except as authorized by federal and state law. lt is understood, however, that SCHOOL DISTRICT 323 or its underlying school districts may have a reciprocal agreement with various law enforccment agencies which may by mutual agreement provide authority to obtain such records. Notwithstanding any terms in this Agreement, this Agreement shall not abrogate any of SCHOOL DISTRICT 323's responsibilities under state and federal student records law.

'13. lnvestigative Services. The SHERIFF shall, at his discretion, and consistent with good police practices, provide investigative services for SCHOOL DISTRICT 323 when such services are necessary lo perform the police services to be provided hereunder.

14. Evaluation and Discipline of Peace officers. Evaluation and discipline of the designated peace officers shall be the responsibility of the SHERIFF and the peoria county sheriffs Merit commission. The designated peace officers shall not be

116 Peo Co/School Dist 323 Police Services Ageement Page 7 of l0 considered employees of SCHOOL DISTRICT 323 and shall only be subject to direction by the SHERIFF or his designee.

15. Liability for Actions of Peace Officers. The SHERIFF and the COUNW agree to indemnify, defend and hold harmless SCHOOL DISTRICT 323, its governing board, officers, employees, volunteers, agents, successors and assigns, against any and all liabilities, damages, losses, expenses, causes of action, demands, claims, suits or judgments, of any nature, kind or description, including reasonable attorneys' fees, arising out of, caused by or resulting from the Deputy's actions or inactions or any police services provided or failing to be provided by the SHERIFF. The SHERIFF and the COUNry shall maintain liability insurance that covers the Deputy for his action or inaction on SCHOOL DISTRICT 323 property and for his action or inaction in providing servic€s under this Agreement.

16. Liability for Actions of SCHOOL DISTRICT 323. SCHOOL DISTRICT 323 agrees to indemnify, defend and hold harmless the SHERIFF and the COUNTY, the County Board, and their officers, employees, volunteers, agents, successors and assigns, against any and all liabilities, damages, losses, expenses, causes of action, demands, claims, suits or judgments, of any nature, kind or description, including reasonable attomeys' fees, arising out of, caused by or resulting from the actions or inactions of SCHOOL DISTRICT 323, its governing board, officers, employees, volunteers, agents, successors and/or assigns arising out of or related to this Agreement. SCHOOL DISTRICT 323 shall maintain liability insurance that covers SCHOOL DISTRICT 323, its goveming board, officers, employees, volunteers, agents, successorc and/or assigns for actions or inactions arising out of or related to the provision of education programs served by the SHERIFF under this Agreement.

17. Liability for Employment Claims. The SHERTFF and the COUNW agree to indemnify, defend and hold harmless SCHOOL DISTRICT 323, its goveming board, officers, employees, volunteers, agents, successors and assigns, against any and all

117 Peo Co/School Dist 323 Police Services Agreement Page 8 of l0 liabilities, damages, losses, expenses, causes of action, demands, claims, suits or judgments, of any nature, kind or description, including reasonable attorneys' fees, arising out of, caused by or resulting from the employment relationship between the Deputy and the SHERIFF, including, but not limited to, any claim which might arise out of potential overtime eamed while serving at SCHOOL DISTRICT 323 but while employed by the SHERIFF and the COUNTY. The indemnification and other promises contained in this Paragraph 18 shall be void if SCHOOL DISTRICT 323, its goveming board, officers, employees, volunteers, agents, successors or assigns, or any of them individually, utilize the services of an attomey other than the State's Attomey's ffice, or an attorney designated by the State's Attorney, in defending a lawsuit filed alleging a claim arising out of, caused by, or resulting from the employment relationship between the Deputy and the SHERIFF, except with the express permission of the State's Aftorney.

18. Entire Agreement. The foregoing constitutes the entire Agreement and no verbal statements shall supersede any of those provisions. This Agreement may be amended by a mutual agreement executed with the same formalities and in the same manner by which this Agreement was executed.

19. Choice of Law and Venue. This Agreement and the rights and responsibilities of the parties hereto shall be interpreted and enforced in accordance with the laws of the State of lllinois. The parties agree that the only appropriate venue for any action brought in connection with the rights and responsibilities created by this Agreement shall be Peoria County, whether such action is brought in a State or Federal Court.

20. lntergovernmental Cooperation Act. This Agreement shall be interpreted in accordance with the lllinois lntergovernmental Cooperation Acf (5 ILCS 22011 et seq.) so that each Party hereto may exercise and enjoy the power and authority of any other Party hereto to fully perform the services provided under this Agreement.

118 Peo Co/School Dist 323 Police Services Agreement Page 9 of 10

21. Elled of the Agreement. This Agreement shall be binding upon, apply and inure to the benefit of each Party and their respective legal representatives, successors and assigns, if such assignment is allowed under Paragraph 25.

22. Notice. Any notice required to be provided hereunder shall be in writing and shall be sent, via facsimile and overnight delivery, to the addresses set forth below:

SCHOOL DISTRICT 323:- Dr. Lisa M. Parker TITLE: Superintendent ADDRESS: 3020 W Willow Knolls Rd Peoria, lL 61614

SHERIFF: Tyler McCoy TITLE: Captain ADDRESS: 301 N Maxwell Rd Peoria, lL 61605

COUNTY: ScottSonel TITLE: lnterim County Administrator ADDRESS: 324 Main, Room 502 Peoria, lL 61602

23. No Third Parties. This Agreement is entered into solely for the benefit of the contracting parties, and nothing in this Agreement is intended, either expressly or impliedly, to provide any right or benefit of any kind whatsoever to any person or entity who is not a party to this Agreement, or to acknowledge, establish or impose any legal duty to any third party.

24. Assignment. No Party to this agreement shall assign its interest in this agreement without the prior written agreement of both other parties, which agreement shall not be unreasonably withheld.

25. Authority to Execute. Each Party wanants to the other that it is authorized to execute, deliver, and perform this Agreement and that the individuals signing on behalf

119 Peo Co/School Dist 323 Police Services Agreement Page 10 of 10 of them is authorized to execute this Agreement in the name of the party on whose behalf he or she executes it.

lN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and date first above written.

COUNTY OF PEORIA, ILLINOIS DUNLAP UNIT SCHOOL DISTRICT 323

By: av' VL/LPc,a- Administrator of Peoria County Supeiintendent, DUNLAP UNIT SCHOOL DISTRICT 323

ATTEST: By: County Clerk of Ed-ucation, President fll-t"r-u.04"C.1 Michael D. McCoy, Sheriff oflPeoria County DUNLAP UNIT SCHOOL DISTRICT 323

120 TO THE HONOARABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Police Services Agreement between Peoria County and Dunlap Unit School District 323, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff and the Dunlap Unit School District 323 have previously entered into an Agreement for Police Services; and

WHEREAS, Dunlap Unit School District 323 has requested that the Sheriff of Peoria County update the intergovernmental agreement with the County and the Sheriff so that the Village can continue to receive the police services previously provided; and

WHEREAS, the Sheriff and your Committee recommend that the County of Peoria enter into the attached intergovernmental agreement with Dunlap Unit School District 323 providing for police services from August 14, 2017 through May 24, 2018 in the amount of $4,658.40 for the month of August 2017, $8,022.95 per month for the period of September 1, 2017 through April 30, 2018 and $6,211.32 for the month of May 2018; for a total of $75,053.32 for the contract period.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITEE

121 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Random Police Services Contract for Village of Dunlap (2017-2018)

BACKGROUND/DISCUSSION:

DEDICATED POLICE SERVICES 2017-2018

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

122 PEORIA COUNTY/PEORIA COUNTY SHERIFF/VILLAGE OF DUNLAP INTERGOVERNMENTAL AGREEMENT FOR POLICE SERVICES

This Agreement made on tne l{ day of '!qat- 2017,by and between the coUNTY OF PEORIA, lllinois, A body Politic and corporate, (hereinafter referred to as the couNTY), Michael D. McCoy, PEORIA COUNTY SHERIFF (hereinafter referred to as the SHERIFF), AND THE VILLAGE OF DUNLAP, located in the county of Peoria, State of lllinois, (hereinafter referred to as the VILLAGE).

WITNESSETH THAT:

WHEREAS, the COUNTY, the SHERIFF and the VILLAGE previously entered into an agreement for the provision of police services to the VILLAGE; and

WHEREAS, the parties hereto agree that this Agreement supersedes all previous agreements between them concerning the subject matter hereof,

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the COUNTY, the SHERIFF, and the VILLAGE as follows, that:

1. This Agreement shall be in effect for a period from May 1,2017 through and including April 30, 2018.

2. The VILLAGE shall pay to the COUNTY monthly installments of $1,672.09 totaling $20,065.08 annually. Said payments shall be for patrol, related services, and equipment costs incurred by the Peoria County Sheriffs Office in the performance of this Agreement. Payments for services rendered under this Agreement shall be due on

123 Village of Dunlap Police Services Agreement Page 2 of 4 May 1, 2017 and the first day of every month thereafter, with payments to be made within ten (10) days of receipt of billing.

4. The peace officers who are to perform the police services hereunder shall be designated by the SHERIFF and remain subject to the SHERIFF'S control and direction.

5. The SHERIFF shall, upon request by the VILLAGE, establish an orientation program for the citizens of the Village, with the cooperation and assistance of the Trustees of the VILLAGE.

6. The SHERIFF SHALL establish an orientation program for the designated peace officers concerning their duties and responsibilities under the terms of this Agreement.

7. The COUNTY shall maintain a communications system adequate to provide Menty- for (24) hour police communications for the benefit of the citizens of the VILLAGE.

8. The police services to be provided by the SHERIFF to the VILLAGE of hereunder shall consist of the following:

a. The SHERIFF shall provide 10.50 hours per week of random police pakol within the area of the VILLAGE. These patrols shall be in coordination with the normal shift hours of the Sheriffs Offlce, and determined by the SHERIFF in consultation with the Trustees of the VILLAGE.

b. During all patrols, the SHERIFF will enforce laws of the State of lllinois and the Police Ordinances of the VILLAGE. The particular Police Ordinances of

124 Village of Dunlap Police Services Agreement Page 3 of 4 the VILLAGE to be enforced by the SHERIFF shall be determined by the SHERIFF and Trustees.

9. The SHERIFF shall maintain a file and records system for processing all data relative to the incidents of arrest, reports of crime, and disposition of all cases which occur within the VILLAGE and such records shall be integrated with the SHERIFF'S master files.

10. The Sherrff may, from time-to-time, at his discretion, provide intensive traffic-control measures within the VILLAGE. Such traffic control measures shall include the use of radar and related devices.

12. the police services to be provided hereunder shall not include calls concerning animals unless such animals create a danger to public health or safety, as would be created by a rabid animal.

'13. Atl fines and forfeitures collected on behalf of the VILLAGE shall be distributed to the VILLAGE in accordance with applicable statutes of the State of lllinois.

14. Discipline of the designated peace officers shall be the responsibility of the SHERIFF and the Peoria County Sheriffs Merit Commission. The designated peace officers shall not be considered employees of the VILLAGE and shall only be subject to direction by the SHERIFF or his designee.

15. The VILLAGE shall make available appropriate office space, furniture and furnishings, telephone, lights, water, and any other necessary items which, as determined by the SHERIFF, are necessary to assist the peace officer in performing their duties. lt is expressly further understood that such facilities to be made available by the VILLAGE may be used by the SHERIFF in connection with the performance of

125 Village of Dunlap Police Services Agreement Page 4 of4 duties in territory outside of the area of the VILLAGE, and adjacent thereto, provided however, that the performance of such outside duties shall not be at any additional cost to the VILLAGE.

lN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and date first above written.

COUNTY OF PEORIA, ILLINOIS VILLAGE OF DUNLAP, ILLINOIS

By: By: Administrator of Peoria CountY

ATTEST: County Clerk

Michael D. McCoy, Sher

126 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Police Service Agreement between Peoria County and The Village of Dunlap, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff's Department have previously entered into intergovernmental agreements with the Village of Dunlap for the provision of police services to that Village; and

WHEREAS, the Village of Dunlap has requested that the Sheriff of Peoria County renew the intergovernmental agreement with the County and the Sheriff so that the Village can continue to receive the police services previously provided; and

WHEREAS, the Sheriff and your Committee do hereby recommend that the County of Peoria renew the intergovernmental agreement with the Village of Dunlap providing Random Police Patrol from May 1, 2017 through April 30, 2018, for the monthly amount of $1,672.09, totaling $20,065.08 annually, to be paid to the County.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITEE

127 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Random Police Services Contract for Village of Hanna City (2017-2018)

BACKGROUND/DISCUSSION:

DEDICATED POLICE SERVICES 2017-2018

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

128 PEORIA COUNVPEORIA COUNTY SHERIFF/VILLAGE OF HANNA CITY INTERGOVERNMENTAL AGREEMENT FOR POLICE SERVICES

This Agreement made on the the COUNTY OF PEORIA, lllinois, as the COUNTY), Michael D. McCoy, PEORIA COUNTY SHERIFF (hereinafter referred to as the SHERIFF), AND THE VILLAGE OF HANNA CITY, located in the County of Peoria, State of lllinois, (hereinafter referred to as the VILLAGE).

WITNESSETH THAT:

WHEREAS, the COUNTY, the SHERIFF and the VILLAGE previously entered into an agreement for the provision of police services to the VILLAGE; and

WHEREAS, the parties hereto agree that this Agreement supersedes all previous agreements between them concerning the subject matter hereof.

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the COUNTY, the SHERIFF, and the VILLAGE as follows, that:

1. This Agreement shall be in effect for a period from May 1,2017 through and including April 30, 2018.

2. The VILLAGE shall pay to the COUNTY monthly installments of $5,573.61 totaling $66,883.32 annually. Said payments shall be for patrol, related services, and equipment costs incurred by the Peoria county sherlffs office in the performance of this Agreement. Payments for services rendered under this Agreement shall be due on

129 Village of Hanna City Police Services Agreement Page 2 of 4 May 1,",2}17'and the first day of every month thereafter, with payments to be made within ten (10) days of receipt of billing.

3. The SHERIFF shall employ and the COUNry shall fund a sufficient number of peace officers for the Sheriffs Office and will procure such additional equipment as is necessary for the police services to be performed under the terms of this Agreement. Bicycle pahol services shall consist of two commissioned officers equipped with full and regular bicycle patrol equipment.

4. The peace officers who are to perform the police services hereunder shall be designated by the SHERIFF and remain subject to the SHERIFF'S control and direction.

5. The SHERIFF shall, upon request by the VILLAGE, establish an orientation program for the citizens of the Village, with the cooperation and assistance of the Trustees of the VILLAGE.

6. The SHERIFF SHALL establish an orientation program for the designated peace officers concerning their duties and responsibilities under the terms of this Agreement.

7. The COUNTY shall maintain a communications system adequate to provide twenty- Ior (24) hour police communications for the benefit of the citizens of the VILLAGE.

8. The police services to be provided by the SHERIFF to the VILLAGE of hereunder shall consist of the following:

a. The SHERIFF shall provide 35 hours per week of random police patrol within the area of the VILLAGE. These patrols shall be in coordination with the normal shift hours of the Sheriffs Office, and determined by the SHERIFF in consultation with the Trustees of the VILLAGE.

b. During all patrols, the SHERIFF will enforce laws of the State of lllinois and the Police Ordinances of the VILLAGE. The particular police Ordinances of

130 Village of Hanna City Police Services Agreement Page 3 of4 the VILLAGE to be enforced by the SHERIFF shall be determined by the SHERIFF and Trustees.

9. The SHERIFF shall maintain a file and records system for processing all data relative to the incidents of arrest, reports of crime, and disposition of all cases which occur within the VILLAGE and such records shall be integrated with the SHERIFF'S master files.

10. The Sheriff may, from time-to-time, at his drscretion, provide intensive traffic-control measures within the VILLAGE. Such traffic control measures shall include the use of radar and related devices.

12. The police services to be provided hereunder shall not include calls concerning animals unless such animals create a danger to public health or safety, as would be created by a rabid animal.

13. All fines and forfeitures collected on behalf of the VILLAGE shall be distributed to the VILLAGE in accordance with applicable statutes of the State of lllinois.

14. Discipline of the designated peace officers shall be the responsibility of the SHERIFF and the Peoria County Sheriffs Merit Commission. The designated peace officers shall not be considered employees of the VILLAGE and shall only be subject to direction by the SHERIFF or his designee.

15. The VILLAGE shall make available appropriate office space, furniture and furnishings, telephone, lights, water, and any other necessary items which, as determined by the SHERIFF, are necessary to assist the peace officer in performing their duties. lt is expressly further understood that such facilities to be made available by the VILLAGE may be used by the sHERTFF in connection with the performance of

131 Village of Hanna City Police Services Agreement PaEe 4 of 4 duties in territory outside of the area of the VILLAGE, and adjacent thereto, provided however, that the performance of such outside duties shall not be at any additional cost to the VILLAGE.

lN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the day and date first above written.

COUNry OF PEORIA, ILLINOIS VILLAGE OF HANNA CITY, ILLINOIS

By: ,,MMayor, Village of Hanna Administrator of Peoria County

ATTEST: ATTEST: County Clerk

l[I1=^r fircC""

132 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Police Service Agreement between Peoria County and The Village of Hanna City, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff's Department have previously entered into intergovernmental agreements with the Village of Hanna City for the provision of police services to that Village; and

WHEREAS, the Village of Hanna City has requested that the Sheriff of Peoria County renew the intergovernmental agreement with the County and the Sheriff so that the Village can continue to receive the police services previously provided; and

WHEREAS, the Sheriff and your Committee do hereby recommend that the County of Peoria renew the intergovernmental agreement with the Village of Hanna City providing Random Police Patrol from May 1, 2017 through April 30, 2018, for the monthly amount of $5,573.61 totaling $66,883.32 annually to be paid to the County.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITEE

133 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Random Police Services Contract for Village of Norwood (2017-2018)

BACKGROUND/DISCUSSION:

DEDICATED POLICE SERVICES 2017-2018

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

134 pEoRrA couNTY/PEORIA COUNTY SHERIFF/VILLAGE qE N,qEU'9OD

This Agreement made on the daY of 2017, by and between the couNTY oF PEORIA, lllinois, A body Politic and corporate, (hereinafter referred to - as the couNTY), Brian L. Asbell, PEoRIA couNTY SHERIFF (hereinafter referred to as the SHERIFF), AND THE VILLAGE OF NORWOOD, located in the County of Peoria, State of lllinois, (hereinafter referred to as the VILLAGE).

WITNESSETH THAT:

WHEREAS, the COUNTY, the SHERIFF and the VILLAGE previously entered into an agreement for the provision of police seryices to the VILLAGE; and

WHEREAS, the parties hereto agree that this Agreement supersedes all previous agreements between them concerning the subject matter hereof.

WHEREAS, the VILLAGE desires to develop a relationship and trust with those who would patrol its streets.

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the COUNTY, the SHERIFF, and the VILLAGE as follows, that:

1. This Agreement shall be in effect for a period from Mav 1. 2017 throuqh and includinE April 30.201E (the "Term").

135 Village of Norwood Police Services Agreement Page 2 of 4 2. The VILLAGE shall pav to the couNTY installments of $36.75 per hour on said services with a monthlv billino svstem. The Villaoe has elected for one and a 1/2 hour of saicl services per clav. To be ranclomlv performecl clurinq seconcl or thircl terminated with a 10 dav written notice. Said payments shall be for patrol, related services, and equipment costs incurred by the Peoria County Sheriffs Office in the performance of this Agreement. Payments for services rendered under this Agreement shall be due on June 1 , 2017 and the first day of every month thereafter, with payments to be made within ten (10) days of receipt of billing.

4. The peace officers who are to perform the police services hereunder shall be designated by the SHERIFF and remain subject to the SHERIFF'S control and direction.

5. The SHERIFF shall, upon request by the VILLAGE, establish an orientation program for the citizens of the Village, with the cooperation and assistance of the Trustees of the VILLAGE.

6. The SHERIFF SHALL establish an orientation program for the designated peace officers concerning their duties and responsibilities under the terms of this Agreement.

7. The coUNTY shall maintain a communications system adequate to provide twenty- lor (24) hour police communications for the benefit of the citizens of the VILLAGE.

8. The police services to be provided by the SHERIFF to the VILLAGE of hereunder shall consist of the following:

136 Village of Norwood Police Services Agreement Page 3 of4 a. The SHERIFF shall provide one and a half (1 1/2) hourc per dav of random police patrol within the area of the VILLAGE. These patrols shall be during the normal second and third shift hours of the Sheriffs Office, and determined by the SHERIFF in consultation with the Trustees of the VILLAGE.

b. During all patrols, the SHERIFF will enforce laws of the State of lllinois and the Police Ordinances of the VILLAGE. The particular Police Ordinances of the VILLAGE to be enforced by the SHERIFF shall be determined by the SHERIFF and Trustees. g. The SHERIFF shall maintain a file and records system for processing all data relative to the incidents of arrest, reports of crime, and disposition of all cases which occur within the VILLAGE and such records shall be integrated with the SHERIFF'S master files.

10. The Sheriff may, from time-totime, at his discretion, provide intensive traffic-control measures within the VILLAGE. Such traffic control measures shall include the use of radar and related devices.

12. The police services to be provided hereunder shall not include calls concerning animals unless such animals create a danger to public health or safety, as would be created by a rabid animal.

13. All fines and forfeitures collected on behalf of the VILLAGE shall be distributed to the VILLAGE in accordance with applicable statutes of the state of lllinois.

14. Discipline of the designated peace officers shall be the responsibility of the SHERIFF and the Peoria county sheriffs Merit commission. The designated peace

137 Village of Norwood Police Services Agreement Page 4 of4 officers shall not be considered employees of the VILLAGE and shall only be subject to direction by the SHERIFF or his designee.

15. The SHERIFF and COUNry hereby waive any dispatch fees normally charged to the VILLAGE for the use and benefit of the couNTY's emergency services during the Term of the Agreement.

lN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and date first above written.

COUNTY OF PEORIA, ILLINOIS VILLAGE OF NORWOOD, ILLINOIS

By: By: Administrator of Peoria CountY President, Village of Norwood

ATTEST: ATTEST:- County Clerk Village Clerk

j^ Ar\rrr Brian L. Asbell, Sheriff of Peoria County

138

TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Police Service Agreement between Peoria County and The Village of Norwood, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff's Department have previously entered into intergovernmental agreements with the Village of Norwood for the provision of dispatch services to that Village; and

WHEREAS, the Village of Norwood has requested that the Sheriff of Peoria County renew the intergovernmental agreement with the County and the Sheriff so that the Village can continue to receive the dispatch services previously provided; and

WHEREAS, the Sheriff and your Committee do hereby recommend that the County of Peoria renew the intergovernmental agreement with the Village of Norwood providing Random Police Services from May 1, 2017 through April 30, 2018 for the hourly amount of $36.75 for one and half hours per day to be paid monthly to the County.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITEE

139 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Dispatch Services Contract for City of Elmwood (2017-2018)

BACKGROUND/DISCUSSION:

DEDICATED POLICE SERVICES 2017-2018

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

140 PEORIA COUNTY/PEORIA COUNTY SHERIFF/CITY OF ELMWOOD INTERGOVERNMENTAL AGREEMENT FOR DISPATCH SERVICES

This Agreement made on me 4*- day of ADa\ 2017, by and between the COUNTY OF PEORIA, lllinois, A body Politic and Corporate, (hereinafter referred to as the COUNTY), Michael D. McCoy, PEORIA COUNTY SHERIFF (hereinafter referred to as the SHERIFF), AND THE CITY OF ELMWOOD, located in the County of Peoria, State of lllinois, (hereinafter referred to as the CITY).

WITNESSETH THAT:

WHEREAS, pursuant to a previous Agreement, the COUNTY provided to the CITY certain services relating to law enforcement data, investigative information, as well as dispatching services for the Police Department of the CITY; and

WHEREAS, the CITY continues to desire to obtain these services from the COUNTY; and

WHEREAS, the COUNTY, the SHERIFF and the CITY have reached an Agreement pursuant to the authority granted by the lllinois Constitution of 1970, Article Seven (7), Section Ten (10).

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the COUNTY, the SHERIFF, and the CITY as follows, that:

1. This Agreement shall be effective for a period of time from July 1, 2017 through and including June 30, 2018.

2. The CITY shall pay to the COUNTY monthly installments of $498.19 totaling $5,978.28 annually.

141 City of Elmwood Police Services Agreement Page 2 of 3 3. ln exchange for the aforementioned sum, the COUNTY shall provide to the CITY LEADS (Law Enforcement Agency Data System), NCIC (National Crime lnformation Center) and CAD (Computer Assisted Dispatch). These services shall be used in accordance with all Federal, state and Peoria county sheriffs Office protocols and guidelines. Services shall be provided to the CITY in the same manner as prevlously provided to the CITY.

4. The CITY shall provide the following to the COUNTY within seven (7) days from the commencement of this Agreement:

a) the full names, social security numbers, dates of birth, and home phone numbers of all police personnel; b) the hours of the day and the days of the week that police personnel will be available for calls. This schedule must be an advanced one so that copies may be made available to the communications center; c) the police phone number of the agency; d) the name and home phone number of the chief of the department; e) the name and phone number ofthe mayor; and f1 the number and call designator of all radio equipment which is set to the Peoria County Sheriffs Office talk groups and radio frequency.

5. The CITY also agrees that if any of the information as stated in paragraph four (4) above is changed, the CITY will immediately notify in writing the Peoria County Sheriffs Office of the change.

6. The initial payment hereunder is due on July 1,2017 and each monthly payment shall be due and payable on the first day of each month thereafter until the expiration of this Agreement.

7. This Agreement may be terminated by either party by giving the said other party sixty (60) days written notice of termination of this Agreement. ln case said notice of termination is sent to the COUNTY from the CITY, the CITY shall send this notice of termination to the SHERIFF of Peoria County, 301 N Maxwell Rd,

142 City of Elm\Yood Police Services Agreement Page 3 of 3 Peoria lL 61604. ln case this notice of termination is sent to the CITY from the COUNTY, the COUNTY shall send the notice of termination to the post office address of the CITY.

8 The CITY agrees to indemnify and otheruise hold harmless the COUNTY, the SHERIFF of Peoria County, and the SHERIFF'S employees and agents against any and all claims made wholly or partially on the account of any act or omission of the CITY in the use or misuse of LEADS or NCIC.

9. The foregoing constitutes the entire Agreement between the COUNTY and the CITY. No verbal statement shall supersede any of its provisions This Agreement may be amended by a mutual written agreement executed with the same formalities and in the same manner by which this Agreement was executed.

lN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and date first above written.

COUNry OF PEORIA, ILLINOIS CITY OF ELMWOOD, ILLINOIS

By: Administrator of Peoria County

ATTEST: County Clerk

Michael D. McCoy, Sheriff Peoria County

143 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Dispatch Service Agreement between Peoria County and The City of Elmwood, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff's Department have previously entered into intergovernmental agreements with the City of Elmwood for the provision of dispatch services to that City; and

WHEREAS, the City of Elmwood has requested that the Sheriff of Peoria County renew the intergovernmental agreement with the County and the Sheriff so that the City can continue to receive the dispatch services previously provided; and

WHEREAS, the Sheriff and your Committee do hereby recommend that the County of Peoria renew the intergovernmental agreement with the City of Elmwood providing Dispatch Services from July 1, 2017 through June 30, 2018, for the monthly amount of $498.19, totaling $5,978.28 annually to be paid to the County.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITEE

144 AGENDA BRIEFING

COMMITTEE: Public Safety and Justice Committee MEETING DATE: August 28, 2017

LINE ITEM: 001-1-012-3-311-34051-$811,611.00 LINE ITEM: 001-1-012-3-315-34716-$9,286.00

FOR RESOLUTION:

Renewal of Dispatch Services Contract for Village of Glasford (2017-2018)

BACKGROUND/DISCUSSION:

DEDICATED POLICE SERVICES 2017-2018

RANDOM POLICE SERVICES 2017-2018

• Village of Dunlap $ 20,065.08 • Village of Hanna City $ 66,883.32 • Village of Norwood $ 20,120.63

DISPATCH SERVICES 2017-2018

• City of Elmwood $ 5,978.28 • Village of Glasford $ 3,307.44

COUNTY BOARD GOALS:

Effective Service Delivery Healthy, Vibrant Community

STAFF RECOMMENDATION:

To approve contractual agreements as listed above.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Randy Brunner, Finance Director DEPARTMENT: Peoria County Sheriff’s Office DATE: August 14, 2017

145 This Agreement made on tn. i i$a^v ot /Aal 2017, bv and between the coUNTY OF PEORIA, lllinois, A body Politic and corporate, (hereinafter referred to as the coUNTY), Michael D. McCoy, PEORIA COUNW SHERIFF (hereinafter referred to as the SHERIFF), AND THE VILLAGE OF GLASFORD, located in the County of Peoria, State of lllinois, (hereinafter referred to as the VILLAGE).

WITNESSETH THAT:

WHEREAS, pursuant to a previous Agreement, the COUNTY provided to the VILLAGE certain services relating to law enforcement data, investigative information, as well as dispatching services for the Police Department of the VILLAGE; and

WHEREAS, the VILLAGE continues to desire to obtain these services from the COUNTY; and

WHEREAS, the COUNTY, the SHERIFF and the VILLAGE have reached an Agreement pursuant to the authority granted by the lllinois Constitution of 1970, Article Seven (7), Section Ten (10).

NOW THEREFORE, in consideration of the mutual promises and covenants hereinafter set forth, it is agreed by and between the COUNTY, the SHERIFF, and the VILLAGE as follows, that:

1. This Agreement shall be effective for a period of time from May 1,2017 through and including April 30, 2018.

2. The VILLAGE shall pay to the COUNTY monthly installments of $275.62 totaling $3,307.44 annuallY.

146 Village of Glasford Police Services Agreement Page 2 of 3 3. ln exchange for the aforementioned sum, the COUNTY shall provide to the VILLAGE LEADS (Law Enforcement Agency Data System), NCIC (National Crime lnformation Cente| and CAD (Computer Assisted Dispatch). These services shall be used in accordance with all Federal, State and Peoria County Sheriffs Office protocols and guidelines. Services shall be provided to the VILLAGE in the same manner as previously provided to the VILLAGE.

4. The VILLAGE shall provide the following to the COUNTY within seven (7) days from the commencement of this Agreement:

a) the full names, social security numbers, dates of birth, and home phone numbers of all police personnel; b) the hours of the day and the days of the week that police personnel will be available for calls. This schedule must be an advanced one so that copies may be made available to the communications center; c) the police phone number of the agency; d) the name and home phone number of the chief of the department; e) the name and phone number ofthe mayor; and 0 the number and call designator of all radio equipment which is set to the Peoria County Sheriffs Office talk groups and radio frequency.

5. The VILLAGE also agrees that if any of the information as stated in paragraph four (4) above is changed, the VILLAGE will immediately notify in writing the Peoria County Sheriffs Office of the change.

6. The initial payment hereunder is due on May 1,2017 and each monthly payment shall be due and payable on the first day of each month thereafter until the expiration of this Agreement.

7. This Agreement may be terminated by either party by giving the said other party sixty (60) days written notice of termination of this Agreement. ln case said notice of termination is sent to the COUNTY from the VILLAGE, the VILLAGE shall send this notice of termination to the SHERIFF of peoria county, 301 N Maxwell

147 Village of Glasford Police SerYices Agreement Page 3 ol3 Rd, Peoria lL 61604. ln case this notice of termination is sent to the VILLAGE from the couNry, the coUNTY shall send the notice of termination to the post office address of the VILLAGE.

8. The VILLAGE agrees to indemnify and otherwise hold harmless the COUNTY, the SHERIFF of Peoria County, and the SHERIFF'S employees and agents against any and all claims made wholly or partially on the account of any act or omission of the VILLAGE in the use or misuse of LEADS or NCIC. o The foregoing constitutes the entire Agreement between the COUNTY and the VILLAGE. No verbal statement shall supersede any of its provisions. This Agreement may be amended by a mutual written agreement executed with the same formalities and in the same manner by which this Agreement was executed.

lN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and date first above written.

COUNTY OF PEORIA, ILLINOIS VILLAGE OF GLASFORD, ILLINOIS

By: By: Administrator of Peoria County yor, Village of Glasford

ATTEST: ATTEST: County Clerk

fh" Michael D. McCoy, Sheriff c"g

148 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following Resolution:

Re: Dispatch Service Agreement between Peoria County and The Village of Glasford, 2017-2018

R E S O L U T I O N

WHEREAS, the County of Peoria and the Peoria County Sheriff's Department have previously entered into intergovernmental agreements with the Village of Glasford for the provision of dispatch services to that City; and

WHEREAS, the Village of Glasford has requested that the Sheriff of Peoria County renew the intergovernmental agreement with the County and the Sheriff so that the City can continue to receive the dispatch services previously provided; and

WHEREAS, the Sheriff and your Committee do hereby recommend that the County of Peoria renew the intergovernmental agreement with the Village of Glasford providing Dispatch Services from May 1, 2017 through April 30, 2018, for the monthly amount of $275.62, totaling $3,307.44 annually to be paid to the County.

RESPECTFULLY SUBMITTED, PUBLIC SAFETY AND JUSTICE COMMITEE

149 AGENDA BRIEFING

COMMITTEE: Ways & Means Committee LINE ITEM: n/a MEETING DATE: August 29, 2017 AMOUNT: n/a

ISSUE: Updating the County's Capital Assets Policy to Reflect GASB Statement #72

BACKGROUND: The County's Capital Asset Policy currently capitalizes donations at their fair value. However, GASB Statement #72 requires that such donations be capitalized at their acquisition value.

The following resolution updates the County's Capital Asset policy so that donations are recorded at their acquisition value instead of the fair value.

The revision makes some other changes (noted in red in Exhibit 1) including:

• Changing references from "Bel-Wood" with "Heddington Oaks" • Updating the estimated useful life of buildings from 10 to 30 years to 10 to 40 years • Clarifying that departments will be asked to review departmental assets with those listed in the financial software • Recommending that departments maintain their own asset inventories for items that are not capitalized • Making minor changes in verbiage so that what is in practice more closely matches what is in the policy

COUNTY BOARD GOALS: Effective Service Delivery

STAFF RECOMMENDATION: APPROVAL

COMMITTEE ACTION: Approved 8/29/17 (6-0 votes) Mr. Harding absent for vote

PREPARED BY: Eric J. Dubrowski, Chief Financial Officer DEPARTMENT: Finance DATE: August 2, 2017

150 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Ways & Means Committee does hereby recommend passage of the following resolution.

Re: Updating the County's Capital Assets Policy to Reflect GASB Statement #72

RESOLUTION

WHEREAS, the Governmental Accounting Standards Board (GASB) Statement #72 requires measurement at acquisition value (an entry price) for donated capital assets; and

WHEREAS, the County's current Capital Asset Policy measures donated capital assets at their fair value; and

WHEREAS, the County will update its Capital Asset Policy to recognize donated capital assets at their acquisition value going forward; and

WHEREAS, the name of the County's Nursing Home is named Bel-Wood in the current policy; and

WHEREAS, the name of the facility in the policy will now be changed to Heddington Oaks; and

WHEREAS, the estimated useful life of buildings will range from 10 to 40 years; and

WHEREAS, Offices and departments will review departmental assets with those listed in the financial software at least annually; and

WHEREAS, Departments should maintain their own asset inventories even for items not subject to capitalization; and

WHEREAS, the updated policy is attached as Exhibit 1; and

NOW, THEREFORE BE IT ORDAINED, by the County Board of Peoria County this 14th day of September, 2017, that the updated Capital Assets Policy is hereby adopted, effective immediately.

RESPECTFULLY SUBMITTED, WAYS & MEANS COMMITTEE

151 Exhibit 1

Peoria County Capital Asset Policy

Definition of a Capital Asset:

Items individually with a life expectancy of at least two years and above the following thresholds: land $50,000, land improvement $50,000, building / building improvements $100,000, machinery / equipment / furnishings $20,000, vehicles $20,000, software $50,000, intangible assets $50,000, roads and bridges $100,000.

In cases where the County must comply with Federal or State requirements for awards (or dealing with organizations with similar stipulations), the County will comply with those requirements in lieu of the thresholds stated in the capital asset policy. i.e. - All grant awards are subject to the capitalization thresholds stated within the grant agreement(s).

Ancillary Costs:

All costs, including shipping, that are required to put the asset in service will be capitalized. These charges should be added onto the acquisition price of the item. Business-type activities may have capitalized interest included on construction projects, but governmental activities will not include such costs.

Depreciation:

Depreciation will be calculated on a straight line basis over an estimated useful life. Estimated useful life means the estimated number of years that an asset will be able to be used for the purpose for which it was purchased. Estimated useful lives for the category of assets identified in this policy are as follows:

152 Exhibit 1

Multi-item Order Mixing Capital and Non-Capital Assets:

Departments must charge only items meeting the criteria of capital assets to “55000” line items. The remainder will have to be charged to other "non-capital" line items.

Replacement Parts:

Parts to a capital asset or other item should be considered “equipment repair expense”, not capital outlay, even if the cost is more than $20,000, unless the parts are determined to have significantly expanded to the life of the asset.

Attachments:

If a group of components is purchased together to make one asset, and the components require each other in order to function, that should be considered one capital asset with the value being the sum of the total of the cost of the components. If the components are purchased separately, and could be functional on their own, apart from the other components, the items should be separate capital assets if they meet the criteria.

Improvements:

Changes inland or buildings must meet the criteria of capital assets to be considered an “improvement”.

At Heddington Oaks, additions to the building or major repairs with a cost of $2,500 or more and a minimum life expectancy in excess of one year are considered improvements.

Donations:

Donations or grants of items meeting the capital asset criteria should be considered capital assets, and a note should be made for auditing purposes. These items will be recorded at their acquisition value (an entry price) for donated capital assets per GASB Statement #72.

Disposals And Transfers:

Departments must notify the Finance Department when ready to dispose of a capital asset, or when an asset is transferred from one County Department to another. In these instances, a Capital Asset Form must be filed with the Finance Department. If you do not have access to the Peoria County Intranet, where the document is located, please contact the Finance Department for a copy of this form.

153 Exhibit 1

Capital Asset Entry:

The Finance Department has been given the responsibility for an asset’s inclusion into the capital asset system.

The receiving department should compare the invoice to the project and line item in the approved budget. Items purchased from “55000” accounts should only be capital assets, and the capital assets should only be purchased from “55000” accounts. The Finance Department should be contacted if a correction to a capital asset is required.

Invoices with items meeting the capital asset criteria should be photocopied by the receiving department. Invoices should include purchase order number, serial number(s) of the asset(s), model and make, detailed description, and price. A Capital Asset Form should be completed and sent with a copy of the invoice along with all other pertinent information related to the purchase to the Finance Department. Assets will be entered by the Finance Department upon receipt.

At least annually, departments will be asked to review actual department assets with those listed in the County's financial software. This will insure all capital asset purchases and disposals are recorded, and the County is not over- or understating its assets in financial records. It is recommended that departments maintain their own asset inventories for items that are not required to be capitalized.

Internally Generated Intangible Assets Although many intangible assets are purchased or received from other parties, some are developed internally by a government itself, such as proprietary software systems. The outlays related to developing such assets may be incurred over time, rather than being incurred at a single point in time when a purchase occurs. Accounting for such outlays presents unique challenges—including, first and foremost, when to begin recognizing the asset. The standard specifies three circumstances that have to be met in order for outlays related to an internally generated intangible asset to begin to be reported as a capital asset:

• The government’s specific objective for the project and the service capacity in which the asset is expected to be used upon the project’s completion has been determined.

• The feasibility of completing the project so that it can be used in that capacity has been demonstrated.

• The government’s intention to complete or to continue the development of the asset has been demonstrated.

Intangible assets created by Peoria County or an entity contracted by the County must be reported. Software that is acquired from a third party but require more than minimal incremental effort to achieve expected service capacity must also be capitalized.

The following activities would satisfy the “more than minimal incremental effort” criterion: changing code, changing fields, adding special reporting categories, and testing any changes.

154 Exhibit 1

The activities involved in developing and installing internally generated computer software can be grouped into the following stages:

• Preliminary stage. Tasks include, but are not limited to: the conceptual formulation and evaluation of alternatives, the determination of the existence of needed technology, and the final selection of alternatives for the development of the software. • Development stage. Tasks include, but are not limited to: design, including software configuration and software interfaces, coding, installation to hardware, testing, including the parallel processing phase, and data conversion needed to make the software operational. • Operation stage. Tasks include, but are not limited to: application training, data conversion that is beyond what is strictly necessary to make the software operational, and software maintenance.

All outlays associated with activities in the preliminary project stage and the post implementation/ operation stage should be expensed as incurred.

All expenditures related to activities in the application development stage should be capitalized, provided the following conditions are met:

1) The outlays were incurred subsequent to the completion of the preliminary stage.

2) Management authorizes and commits to funding (either implicitly or explicitly), at least through the current year.

For commercially available software that will be modified to the point that it is considered internally generated, these two conditions generally are met at the time a government makes the commitment to purchase or license the computer software. Capitalization should cease once the software is substantially complete and operational (e.g., ready to use).

To determine costs of incremental efforts, third party contract costs, direct labor and associated employee related expenses, and other direct costs should be included. Internal labor will be measured and recorded based on the average hourly labor plus fringe rate of staff multiplied by the recorded number of hours of effort in application development activities. Allocations of indirect costs or overhead should be excluded from the cost of incremental efforts.

For commercially available software acquired through a licensing agreement requiring multiyear payments, a long-term liability representing the agency’s obligation to make payments under the contract should also be reported.

155 Exhibit 1

Indefinite Useful Life Those intangible assets which have no legal, contractual, regulatory, technological, or other factors limiting their useful life should be considered to have an indefinite useful life. A permanent right-of-way easement, for example, should be considered to have an indefinite useful life. An intangible asset with indefinite useful life should not be amortized unless its useful life is subsequently determined to no longer be indefinite due to a change in circumstances.

Capitalization Threshold All intangible assets equal to or higher than $50,000 must be capitalized and their cost amortized over the applicable useful life. If the cost of these types of intangible resources is less than $50,000, the intangible resources are to be expensed.

Amortization Useful lives for intangible assets are considered the shorter of the legal or estimated useful life. For computer software, useful life should not exceed ten years and the useful life of websites should not exceed three years.

An intangible asset should be considered to have an indefinite useful life if there are no legal, contractual, regulatory, technological, or other factors that limit the useful life of the asset. If the life is indefinite or unlimited, then it should not be amortized.

This Capital Asset Policy was originally adopted by the County Board in May 1987 with a threshold of $300. Sometime later, this amount was increased to $500. In 1991, software over $10,000 became a capital asset through an administrative amendment. On July 10, 2003, the County Board approved raising the Capital Asset Threshold to $5,000.

156 AGENDA BRIEFING

COMMITTEE: Infrastructure LINE ITEM: 036-2-036-5-514-54419 MEETING DATE: August 28, 2017 AMOUNT: $336,385.60

ISSUE: Supplemental Resolution for the appropriation of County Motor Fuel Tax Funds for Forrest Hill / Gale Avenue Intersection.

BACKGROUND/DISCUSSION: Peoria County and the City of Peoria jointly reconstructed the Forrest Hill / Gale Avenue Intersection, designated as Section 04-00062-04-RP. The City of Peoria served as the Lead Agency, with the County making payments for 50% of all project costs after all Federal Funds were taken into account.

The County's share of the Forrest Hill / Gale project was $632,938.42. On May 9, 2008, former County Engineer Tom McFarland sent a check from the County Motor Fuel Tax Fund to the City of Peoria in the amount of $282,938.42 for the Forrest Hill / Gale project. The cover letter sent with the check indicated that the former City Engineer Gene Hewitt and Mr. McFarland had agreed to apply $350,000 as credit towards the City's share of the Allen / Wilhelm project, on which the County was the Lead Agency. Therefore, the check was written for $282,938.42 ($632,938.42 - $350,000.00 = $282,938.42).

During a recently completed IDOT Motor Fuel Tax (MFT) compliance review, the compliance officer stated that the $350,000 "credit" needed to be accounted for on the Forrest Hill / Gale project. The process in which the City and County applied the $350,000 between the two projects did not follow proper MFT accounting procedures.

Currently, only $13,614.40 remains appropriated for the Forrest Hill / Gale Avenue project. A resolution from the County Board is necessary to appropriate $336,358.60 ($350,000.00-$13,614.40 = $336,358.60) of County Motor Fuel Tax Funds for the Forrest Hill / Gale project to put the County into compliance with MFT accounting procedures.

The Highway Department wants to stress that there will be no further expenditures for this project, as the money has already been paid out. However, the expenditure was not appropriated, nor authorized by IDOT. If the resolution to appropriate $336,358.60 is not approved by the County Board, IDOT will require the County to reimburse $336,358.60 to the County Motor Fuel Tax Fund. This resolution is simply required to put the County back into compliance with MFT accounting procedures.

COUNTY BOARD GOALS:

INFRASTRUCTURE STEWARDSHIP

STAFF RECOMMENDATION: Approve the Resolution

COMMITTEE ACTION: Approved 8/28/17 (5-0 votes) Ms. Parker absent

PREPARED BY: Jeffrey D. Gilles DEPARTMENT: Highway DATE: August 17, 2017 157 158 Resolution for Improvement Under the Illinois Highway Code

Resolution Number Resolution Type Section Number Supplemental 04-00062-04-RP

BE IT RESOLVED, by the Board of the County Governing Body Type Local Public Agency Type of Peoria Illinois that the following described street(s)/road(s)/structure be improved under Name of Local Public Agency the Illinois Highway Code. Work shall be done by Contract Contract or Day Labor For Roadway/Street improvements: Name of Street(s)/Road(s) Length (miles) Route From To + Forrest Hill / Gale Avenue Intersection For Structures: Existing Name of Street(s)/Road(s) Route Location Feature Crossed Structure No. + BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Reconstruction of the intersection of Forrest Hill Avenue and Gale Avenue

2. That there is hereby appropriated the sum of three hundred thirty six thousand three hundred eighty five and 60/100 ******************************************************************** Dollars ( $336,385.60 ) for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation.

I, Steve Sonnemaker County Clerk in and for said County Name of Clerk Local Public Agency Type Local Public Agency Type of Peoria in the State aforesaid, and keeper of the records and files thereof, as provided by Name of Local Public Agency statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Board of Peoria at a meeting held on August 10, 2017 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of Day Month, Year

(SEAL) Clerk Signature

Approved Regional Engineer Department of Transportation Date

Printed 08/22/17 BLR 09110 (Rev. 03/13/17) 159 Instructions for BLR 09110 This form shall be used when a Local Public Agency (LPA) wants to construction an improvement using Motor Fuel Tax(MFT) funds. Refer to Chapter 9 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS Manual.

When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.

Resolution Number Enter the resolution number as assigned by the LPA, if applicable.

Resolution Type From the drop down box choose the type of resolution: - Original would be used when passing a resolution for the first time for this project. - Supplemental would be used when passing a resolution increasing appropriation above previously passed resolutions. - Amended would be used when a previously passed resolution is being amended.

Section Number Insert the section number of the improvement the resolution covers. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council for a City or Town; President and Board of Trustees for a Village or Town.

LPA Type From the drop down box choose the LPA body type. Types to choose from are: County, City, Town or Village.

Name of LPA Insert the name of the LPA. Contract or Day Labor From the drop down choose either Contract or Day Labor.

Roadway/Street Improvements: Name Street/Road Insert the name of the Street/Road to be improved. Use a separate line for each street/road. If there are more names to be inserted than the table allows, type "See Attached" and place the additional information on a separate piece of paper. Length Insert the length of this segment of roadway being improved in miles.

Route Insert the Route number of the road/street to be improved if applicable.

From Insert the beginning point of the improvement as it relates to the Street/Road listed to the left. To Insert the ending point of the improvement as it relates to the Street/Road listed to the left.

Structures: Name Street/Road Insert the name of the Street/Road on which the structure is located. Use a separate line for structure. If there are more structures to be inserted than the table allows, type "See Attached" and place the additional information on a separate piece of paper.

Existing Structure No. Insert the existing structure number this resolution covers, if no current structure insert n/a.

Route Insert the Route number on which the structure is located.

Location Insert the location of the structure.

Feature Crossed Insert the feature the structure crosses.

1 Insert a description of the major items of work of the proposed improvement.

2 Insert the dollar value of the resolution for the proposed improvement to be paid for with MFT funds in words followed by in the same amount in numerical format in the ().

Name of Clerk Insert the name of the LPA clerk.

LPA Type Insert the type of clerk based on the LPA type. Types to choose from are:County,City, Town or Village. Name of LPA Insert the name of the LPA.

Governing Body Type Insert the type of administrative body. Choose Board for County; Council for a City or Town; President and Board of Trustees for a Village or Town.

Name of LPA Insert the name of the LPA. Date Insert the date of the meeting.

Printed 08/22/17 BLR 09110 (Rev. 03/13/17) 160 Day Insert the day Clerk is signing the document. Month, Year Insert the month and year of the clerk's signature. Seal The Clerk shall seal the document here. Clerk Signature Clerk shall sign here. Approved The Department of Transportation shall sign and date here once approved.

A minimum of four (4) certified signed originals must be submitted to the Regional Engineer's District office. Following the Regional Engineer's approval, distribution will be as follows: Local Public Agency Clerk Engineer (Municipal, Consultant or County) District Compliance Review District File

Printed 08/22/17 BLR 09110 (Rev. 03/13/17) 161 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Infrastructure Committee does hereby recommend the passage of the following Resolution:

Supplemental Appropriation of County Motor Fuel Tax Funds for the intersection of Forrest Hill Avenue and Gale Avenue.

RESOLUTION

WHEREAS, an Illinois Department of Transportation compliance review of the County Motor Fuel Tax Fund was recently completed; and

WHEREAS, the compliance review found that the Forrest Hill / Gale Avenue intersection reconstruction, designated as Section 04-00062-04-RP, does not have enough funds appropriated for the amount expended; and

WHEREAS, $336,385.60 needs to be appropriated for Section 04-00062-04-RP.

NOW THEREFORE BE IT RESOLVED, that $336,385.60 is hereby appropriated for the Forrest Hill / Gale Avenue Intersection construction, designated as Section 04-00062-04-RP.

Respectfully submitted,

Infrastructure Committee

162 AGENDA BRIEFING

COMMITTEE: Infrastructure Committee LINE ITEM: MEETING DATE: August 28, 2017 AMOUNT:

ISSUE: For RESOLUTION: Re-appointment Amy Mclaren to a six-year term as County Engineer effective November 11, 2017

BACKGROUND/DISCUSSION: On November 11, 2011, the County Board appointed Ms. Amy McLaren to succeed Thomas J. McFarland as County Engineer. Ms. McLaren then and still today meets or exceeds the statutory requirements for County Engineer. Ms. Mclaren began her Civil Engineering career with the Peoria County Highway Department on June 19, 1995, rose through the ranks, achieving the position of Civil Design Engineer IV on June 24, 2002. She is a graduate of Bradley University. Ms. Mclaren was named Interim County Engineer on June 9, 2011 upon the retirement of Mr. McFarland. She was appointed by the Board to her first term as County Engineer effective November 11, 2011. The County Board makes the appointment, but the County Engineer serves under the direction of the County Administrator.

Those statutory requirements are: • A valid certificate of registration as a registered professional engineer issued under the provisions of the Professional Engineering Practice Act of 1989; • A baccalaureate degree in engineering from a reputable school and at least two years experience in civil and highway engineering or in the construction and maintenance of streets of highways; or • At least 10 or more years practical experience in civil and highway engineering or in the construction and maintenance of streets or highways, or both, at least two years of which shall be administrative experience of a scope comparable to that of the office for which he is a candidate; and • The Illinois Department of Transportation shall hold an examination of the candidates and certify those candidates that meet the qualifications.

Re-Appointment is a multiple step process requiring two separate resolutions by the County Board with IDOT's approval between the two. This first resolution seeks IDOT's consent to reappoint the incumbent.

COUNTY BOARD GOALS: FINANCIAL STABILITY

INFRASTRUCTURE STEWARDSHIP

EFFECTIVE SERVICE DELIVERY

WORKFORCE DEVELOPMENT

COLLABORATION

STAFF RECOMMENDATION: APPROVAL

COMMITTEE ACTION: Approved 8/28/17 (5-0 votes) Ms. Parker absent

PREPARED BY: Scott A. Sorrel, County Administrator DEPARTMENT: County Administration DATE: August 21, 2017

163 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Infrastructure Committee does hereby recommend passage of the following Resolution.

Re: County Engineer Re-Appointment

RESOLUTION

WHEREAS, on November 11, 2017, a vacancy will be created in the Office of County Engineer in the County of Peoria, Illinois due to the expiration of the six year term of the incumbent County Engineer, Amy Beneke McLaren, and;

WHEREAS, in accordance with 605 ILCS 5/5-201, the County Board must request and receive the consent of the Illinois Department of Transportation before the reappointment of the incumbent can be made.

NOW THEREFORE, BE IT RESOLVED that the Peoria County Clerk is hereby authorized and directed to transmit two (2) certified original copies of this Resolution to the Department of Transportation, through its Regional Engineer Office at Peoria, Illinois.

RESPECTFULLY SUBMITTED, INFRASTRUCTURE COMMITTEE

I, R. Steven Sonnemker, County Clerk in and for said County of Peoria, Illinois, and keeper of the records and files thereof, as provided by Statute, do hereby certify that the foregoing to be a true, perfect, and complete copy of a resolution adopted by the Peoria County Board at its meeting held at the Peoria County Courthouse in the County Board Room.

IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the Seal of the County at my office Peoria in said County, this day of , 2017.

(seal) R. Steve Sonnemaker, County Clerk

164 PEORIA COUNTY BOARD APPOINTMENTS September 14, 2017

*Subject to Change*

Elmwood Rural Fire Protection District (Length of Term: 3 years) Chad Jordan 425 E. Ash Elmwood, IL 61529 Expiring: 5/6/2019 Replaces: Thomas Shissler

165 PEORIA COUNTY BOARD APPOINTMENTS September 14, 2017

*Subject to Change*

NO APPOINTMENT TERMS DUE TO EXPIRE

166 AGENDA BRIEFING

COMMITTEE: Executive Committee LINE ITEM: MEETING DATE: August 29, 2017 AMOUNT:

ISSUE: For RESOLUTION: Amendment to Agreement between County of Peoria and Greater Peoria EDC

BACKGROUND/DISCUSSION: The County has for many years been a primary investor, both public and private sector, in regional economic development and the Greater Peoria Economic Development Council. The attached amendment expands the services provided by GPEDC in exchange for the County's investment. The services added by the amendment were services traditionally handled by professional staff of the County. Administration of both the Urban and Rural Enterprise Zones is necessary and must be by a governmental entity. However, the reporting and the processing of enterprise zone benefits; and the preparation of map amendments by other governments is no longer capable of being conducted by County staff due to layoffs. The services added by the amendment will have GPEDC deliver those services in exchange for our continued investment in the GPEDC. Additionally, GPEDC already and will continue to coordinate the regional CEDS process each year. As part of that process, Peoria County Government, at times, may have a project ranked highly by the local CEDS committee that will trigger an application for funding from the U.S. Economic Development Agency (EDA). The amended agreement requires the GPEDC to prepare one (1) EDA application per year on behalf of the County when requested.

COUNTY BOARD GOALS: FINANCIAL STABILITY

EFFECTIVE SERVICE DELIVERY

WORKFORCE DEVELOPMENT

COLLABORATION

STAFF RECOMMENDATION: APPROVAL

COMMITTEE ACTION: Approved 8/29/17 (11-0 votes) Ms. Parker absent

PREPARED BY: Scott A. Sorrel, County Administrator DEPARTMENT: County Administration DATE: August 21, 2017

167

AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN PEORIA COUNTY AND THE GREATER PEORIA ECONOMIC DEVELOPMENT COUNCIL

THIS AGREEMENT entered into this , 2017 by and between the Greater Peoria Economic Development Council (EDC) and Peoria County, a Body Politic and Corporate (County) is entered into for the expressed purpose that EDC will provide regional economic development services that support the positive development of Peoria County.

WHEREAS, Peoria County and the individual communities and businesses therein will directly benefit from active and targeted regional economic development strategies focused on business development, workforce development, and regional marketing; and

WHEREAS, EDC is capable of developing, implementing, and measuring the success of regional economic development strategies;

WHERAS, To expand the EDC’s responsibilities with the County, items 9 & 10 in Section I and item 4 of Section II are additions to previous agreements.

NOW IN CONSIDERATION OF MUTUAL AGREEMENT by EDC and the County to each other, the parties agree as follows:

I. REQUIREMENTS & ACCOUNTABILITIES OF EDC

1. EDC shall develop and implement regional economic development strategies that target business retention and expansion, business attraction, workforce development, workforce retention and attraction, and regional marketing.

2. The results of these strategies will be measured and shared quarterly with Peoria County elected officials, staff members, and the general public.

3. EDC shall develop and maintain a centralized website and database that includes Peoria County site-specific and demographic information for developers.

4. A Peoria County Business Expansion and Retention Report will be presented to county officials annually. Challenges identified during business visits will be shared with Peoria County staff members, cities, and local economic developers to resolve barriers to growth immediately.

5. Peoria County will have one (1) seat on the EDC Board of Directors and Executive Committee.

6. Peoria County’s local economic development professionals will be invited to serve on the EDC Technical Working Group and Business Attraction Team, providing input and sharing information with the EDC and their regional colleagues.

168

7. A report of EDC strategies and results will be presented to county officials annually.

8. EDC shall include Peoria County in the Comprehensive Economic Development Strategy (CEDS) document that is a requirement to qualify for federal Economic Development Administration funds with no separate matching funds required beyond this Agreement.

9. EDC shall provide assistance to the County in administering any Enterprise Zones within Peoria County.

10. EDC shall provide assistance to the County in the submission of one EDA grant submission annually, if applicable.

II. REQUIREMENTS & ACCOUNTABILITIES OF PEORIA COUNTY

1. The County shall be available to confer with EDC staff.

2. The County shall advise EDC of any action by the County that reasonably may affect efforts by EDC under this Agreement.

3. The County shall appoint one (1) representative to the EDC Board of Directors who will also serve on the EDC Executive Committee.

4. The County shall designate a contact person to work with the EDC staff on items 9 & 10 in Section I, above.

III. CONSIDERATION

In consideration of the rendering of services by EDC under this Agreement, Peoria County agrees to invest $100,000 with the EDC for the period including January 1, 2018 – December 31, 2018 in addition to the previously approved $100,000 for the period of January 1, 2017 - December 31, 2017.

IV. TERM OF AGREEMENT

The terms of this Agreement shall be through December 31, 2018.

V. AFFIRMATIVE ACTION

EDC agrees not to discriminate against an employee or applicant for employment because of race, color, religion, sex, ancestry, natural origin, place of birth, age or handicap unrelated to bonafide occupational qualifications. EDC will take affirmative action to comply with the provision of the "Illinois Human Rights Act" (Ill. Rev. Stat.

169

1987, Ch. 68 S1-101 et seq.) as hereinafter amended, are incorporated into this contract by reference and made a part thereof.

In addition to the above remedies and not withstanding any other remedies the parties may have under this contract or at law, the County may recover from EDC by setoff against the unpaid portion of the contract price the sum of Fifty Dollars ($50.00) per day if EDC fails to comply with the Affirmative Action provision of this Agreement as determined by the County. The said sum being fixed and agreed upon by and between EDC and the County because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages which the County would sustain in the event of such a breach of contract, in said amount as agreed to be the amount of damages which the County would sustain. This amount potentially due PEORIA County is separate and in addition to any funds due PEORIA County per terminated Agreement set forth in Article IV.

VI. NOTICES

Notices shall be served as follows:

Greater Peoria Economic Development Council: 100 SW Water Street Peoria, IL 61602

County of Peoria: Peoria County Administrator 324 Main Street Room 502 Peoria, IL 61602

In Witness whereof, Peoria County and EDC by and through their authorized representatives have executed this Agreement as of the date first written above.

The County of Peoria, Greater Peoria Economic Development Council,

By:______By:______Its: County Board Chairman Its: EDC Board President

ATTEST: Peoria County Clerk

170 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Executive Committee does hereby recommend passage of the following Resolution.

Re: Funding Agreement and Expanded Scope of Services Amendment Between the County of Peoria and the Greater Peoria Economic Development Council

RESOLUTION

WHEREAS, the Greater Peoria Economic Development Council (formerly Economic Development Council of Central Illinois), established in 1982, is a 501(c) 6 non-profit organization governed by a board of directors including individuals from both the public and the private sector; and

WHEREAS, the organization is supported by investment from businesses, organizations, counties, and cities throughout the five counties of Logan, Mason, Peoria, Tazewell, and Woodford; and

WHEREAS, the Greater Peoria Economic Development Council is the middle of a 5 year plan to build our regional economy through job creation and talent development; and

WHEREAS, the County of Peoria has contracted with the Greater Peoria Economic Development Council (GPEDC) for economic development services in the past; and

WHEREAS, the County wishes to not only continue its annual support of the Greater Peoria Economic Development Council but also expand the scope of services provided to the County by the GPREDC as noted in the attached Amendment to the Agreement.

NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that the County Board Chairperson is hereby authorized and directed to enter into the amendment, attached hereto, to the current agreement with the Greater Peoria Economic Development Council in an amount not to exceed $100,000 for Fiscal Year 2018.

RESPECTFULLY SUBMITTED, EXECUTIVE COMMITTEE

171

AGENDA BRIEFING

COMMITTEE: Public Safety & Justice LINE ITEMS: 026-2-026-3-228-36850 - Donations 026-2-026-3-364-55107- Building Improvements MEETING DATE: August 28, 2017 AMOUNT: not to exceed $30,000

ISSUE: Approval of appropriation resolution to fund PCAPS kennel remodel and awarding of bid.

BACKGROUND/DISCUSSION:

PCAPS is in need of a kennel remodel in order to ensure the safety of our employees and to provide the best possible quality of life for all of the animals in our care.

We often house dogs that are aggressive, and our staff are expected to move, clean and feed these animals daily. A simple pass through gate would allow an impounded aggressive dog to move from one kennel to the next. The dog would be locked into one side of the kennel while the other side is cleaned and fresh food and water would be provided to the animal. This removes the risk of injury to our staff when caring for this animal.

The Peoria County Veterinary Medical Association has recognized the risk these aggressive dogs present to our staff and recommended that we consider modifying our current kennels to create a safer work environment.

In addition, our dog adoption kennels are outdated and need improvements to ensure that we can draw in adopters and provide the best quality of life for our sheltered animals in order to further reduce euthanasia rates and increase adoptions. Removal of the damaged chain link and replacement with industry standard kennel doors would make our adoption room a more usable, attractive and safe environment for staff and the public.

We have completed the bid process for this work, and would like to use Shor-Line for the kennel remodel portion of the project. PCAPS has received a grant for $10,000 from Petsmart Charities Foundation for this project.

The $10,000 grant will be deposited in 026-2-026-3-228-36850, up to $20,000 will be transferred from the restricted donations reserve, and we are seeking an appropriation of $30,000 in the building improvements line item 026-2-026-3- 364-55107 in order to expend the funds.

COUNTY BOARD GOALS:

EFFECTIVE SERVICE DELIVERY

STAFF RECOMMENDATION: Approval of the bid from Shor-Line, appropriate $10,000 in 026-2-026-3-228-36850 to accept the grant funds and appropriate $30,000 in building improvements 029-2-026-3-364-55107 to expend the grant and donated funds.

COMMITTEE ACTION: Approved 8/28/17 (6-0 votes) Ms. Parker absent

PREPARED BY: Bridget Domenighini, Director DEPARTMENT: PCAPS DATE: August 11, 2017

172

COUNTY OF PEORIA PURCHASING DIVISION PEORIA COUNTY COURTHOUSE 324 MAIN STREET - ROOM 501 PEORIA IL 61602

BID REPORT

TO: HONORABLE MEMBERS OF THE PEORIA COUNTY BOARD SCOTT SORREL, PEORIA COUNTY ADMINISTRATOR FROM: JIM SMITH CPPO, CPPB PURCHASING AGENT SUBJECT: BID #26-01-17 ANIMAL SHELTER KENNEL REMODEL DATE: JULY 20, 2017 CC: BRIDGET DOMENIGHINI, PCAPS DIRECTOR

This office, on behalf of Peoria County Animal Protection Services (PCAPS), solicited bids for . This report does not evaluate compliance with the bid specifications. Four (4) bid notices were mailed, Three (3) vendors registered with Purchasing and Three (3) vendor responses were received. The following documents are attached: legal notice; vendor mailing list; planholders list; vendor signature sheets and bid tabulation.

Please see attached bid tabulation

173 ANIMAL SHELTER KENNEL REMODEL Bid 26-01-17 Shor-Line - Alternate Shor-Line bid Surban Surgical Co TriStar Metals Inc. Vendor: Kansas City Kansas Kansas City Kansas Inc. Wheeling IL Boyd Texas

Signature Sheet x x x x

Pricing Form x x x x

Non-collusion Affidavit x x x Did not submit

References x x x Did not submit

Compliance form x x x Did not submit

EEO Status Applied for Applied for Applied for Applied for

Stainless Steel Frame Galvanized Frame Total cost area # 1 $17,010.00 $15,620.00 $28,827.00 $16,400.00

Stainless Steel Frame Galvanized Frame Total cost area # 2 $3,550.00 $3,300.00 $7,844.00 $5,055.00

Total cost area # 3 $300.00 $300.00 $1,530.00 $976.00

Total cost area #4 $2,100.00 $2,100.00 $10,710.00 $8,232.00

Additional cost not Freight $1,175.00 Freight $1,175.00 Each additional pass included in above pricing Installation $4,000.00 Installation $4,000.00 through door $840.00 No additional costs

Total cost $28,135.00 $26,495.00 $48,911.00 $30,663.00

TriStar did not return required forms with bid response.

174 175 Business_name Contact_Name Address_1 Address_2 City State Zip Email DIRECT ANIMAL 544 S ALLEN ST PO BOX 928 BOYD TX 76023 MASON CO 260 DEPOT STREET PO BOX 365 LEESBURG OH 45135 [email protected] SHORLINE 522 OSAGE AVE KANSAS CITY KS 66105 SNYDER MANUFACTURING 6228 S TROY CIRCLE CENTENNIAL CO 80111

PLAN HOLDERS LIST TARTER CONSTRUCTION GWEN ALBEE 1012 EKSTAM DR STE 1 BLOOMINGTON IL 61704 DODGE DATA & ANALYTICS DARLENE BAKER-A4300 BELTWAY PL STE 180 ARLINGTON TX 76018 SUBURBAN SURGICAL CO INC PETER GOOTRAD 275 TWELFTH ST WHEELING IL 60090 [email protected] SHOR-LINE JEREMY PANZER 511 OSAGE AVE KANSAS CITY KS 66105 [email protected]

176 177 178 179 180 181 182 183 184 185 186 THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Public Safety and Justice Committee does hereby recommend passage of the following resolution:

RE: Grant Acceptance & Bid Award - Peoria County Animal Protection Services

RESOLUTION

WHEREAS, PCAPS' kennels are in need of an upgrade to help ensure the safety of our kennel staff though the use of pass-through kennel doors to avoid handling our most aggressive impounded dogs; and

WHERREAS, PCAPS' adoption kennels are outdated and need improvements to ensure that we can draw in adoptors and provide the best quality of life for our sheltered animals in order to further reduce euthanasia rates and increase adoptions; and

WHEREAS, PCAPS issued an RFP for the construction of new kennels and is recommending awarding the bid to Shor-Line; and

WHEREAS, a grant was received from Petsmart Charities Foundation in the amount of $10,000 to fund the project; and

WHEREAS, up to $20,000 will be transferred from the restricted donations reserve.

NOW THEREFORE BE IT RESOLVED, PCAPS is authorized to appropriate grant funding and restricted donation funding with $10,000 in 026-2-026-3-228-36850 Donations to accept the grant and $30,000 in 026-2-026-3-364-55107 Building Improvements to expend the funds.

RESPECTFULLY SUBMITTED,

PUBLIC SAFETY AND JUSTICE COMMITTEE

187

AGENDA BRIEFING

COMMITTEE: Land Use LINE ITEM: N/A MEETING DATE: August 28, 2017 AMOUNT: N/A

ISSUE: Consideration to adopt the West Laramie Neighborhood Plan

BACKGROUND/DISCUSSION: The West Laramie Neighborhood Plan is a neighborhood revitalization plan for a portion of Limestone Township in District #1, which is County Board member Sharon William's district. Planning & Zoning staff have facilitated the creation of the revitalization plan and recommend the plan be adopted by the Peoria County Board.

The neighborhood plan consists of five sections. The first explains the intent of the plan. The intent of the plan is to suggest strategies towards achieving the vision of the neighborhood. The neighborhood has been the focus of several programs administered by the county, township, or not for profits. This history warranted a plan to assess the needs of the neighborhood so that future resources can be prioritized accordingly. Resources include monetary and nonmonetary tools. The second and third sections describe the neighborhood and provide data to support actions in the plan. The fourth section describes the public input opportunities and results. The fifth section lists the goals and actions for the neighborhood. Actions include seeking state or federal grant funding to administer revitalization opportunities.

The vision, goals, and actions presented in the neighborhood plan were created by the neighborhood. Input from residents, churches, businesses, not for profits, and other stakeholders was received via mailed surveys, interviews and two public meetings. The public meetings were held March 21, 2017 and June 13, 2017 at a location in the neighborhood. Stakeholders were given the opportunity to review the draft plan during a three week commenting period.

The plan revealed the following top five needs of the neighborhood: 1. Reduce litter/garbage 2. Reduce crime or drug events 3. Enforce laws on use of ATV/four-wheelers 4. Improve maintenance of houses 5. Remove abandoned structures

The actions in the plan are based on the following five goals: 1. Have pride in keeping the neighborhood clean and attractive 2. Make a collective effort to maintain, fix, and revitalize residential and commercial buildings 3. Respect the safety and well being of each other 4. Promote active living through safe routes and attractive public spaces 5. Create and participate in resident led community organizations and events

COUNTY BOARD GOALS: HEALTHY VIBRANT COMMUNITIES

COMMITTEE ACTION: Approved (8-0) (Ms. Parker absent.)

PREPARED BY: Kerilyn Gallagher, Planner II DEPARTMENT: Planning & Zoning DATE: August 18, 2017

188 West Laramie Neighborhood Plan August 2017

Prepared by: Peoria County, Illinois Department of Planning & Zoning

189 Table of Contents

1. Purpose and Intent ...... 1 Why this neighborhood?

2. Neighborhood Description ...... 2 Boundaries Characteristics Major Stakeholders Demographics Relevant Community Plans

3. Data Collection ...... 6 Land Use and Occupancy Structure Conditions Environmental Conditions Property Maintenance and Zoning Code Complaints Crime Incidence

4. Gathering Neighborhood Input ...... 12 Issue Identification Building a Neighborhood Vision Prioritizing Neighborhood Concerns Identifying Goals and Actions Reviewing the Plan

5. Goals and Actions ...... 14

Appendix ...... 20 A. Issue Identification Resident Survey B. Issue Identification Business Survey C. Priority Survey D. Priority Survey Results E. List of Acronyms F. List of Relevant Contacts

190 1. Purpose and Intent

Purpose and Intent

The vision, goals, and ideas presented in this document were created by the residents, businesses, and other stakeholders in the West Laramie neighborhood. The plan is a compilation of stakeholder input from surveys, interviews, and discussions at public meetings. This document is intended to suggest strategies and guide resources towards achieving the vision of the neighborhood. The success of the plan is dependent on the stakeholders, including the 560 plus households, to act on suggestions made in this document. The plan acknowledges that resources from Limestone Township, Peoria County, and other levels of government must be supplemented by resources from residents, businesses, and institutions, in order to achieve the neighborhood vision.

The goals in this document are intended to capitalize on the valued qualities of the neighborhood. Residents and businesses value the proximity of the neighborhood to stores, employment or customers, and major roads. Residents also value the quiet and friendly atmosphere in this area of the county. The quality of the neighborhood school is also viewed as an asset to the neighborhood. By making the most of the strengths of this neighborhood, the goals in this plan can also address areas of concerns expressed by stakeholders, in particular, the aging conditions of buildings, varying degree of yard maintenance, and a perception that the neighborhood is unsafe and unkempt.

Why this neighborhood?

The area included in this plan has been the focus of several government programs administered by Peoria County and Limestone Township as well as social service programs administered by not for profits. These programs are often meant to benefit low income and elderly populations. This area of unincorporated Peoria County tends to have higher crime and property maintenance cases than other areas of the county. More description is provided in Section 3. Data Collection in this document. The history of resources provided to this neighborhood warrants a neighborhood plan in order to assess stakeholder needs so that future resources can be prioritized. The process of creating a neighborhood plan will empower the residents to look inward rather than only outward for solutions to safety and quality of life needs.

West Laramie Neighborhood Plan Page 1

191 2. Neighborhood Description

Boundaries The West Laramie Neighborhood is approximately 500 acres in unincorporated Peoria County. Figure 2.1 illustrates the neighborhood boundaries. The neighborhood is south of Harmon Highway, west of Laramie Street, north of Interstate 474, and east of Kickapoo Creek. It is adjacent to the City of Peoria along Laramie Street and adjacent to the Village of Bellevue along Harmon Highway.

Figure 2.1 Neighborhood Boundaries

West Laramie Neighborhood Plan Page 2

192 2. Neighborhood Description

Characteristics

The neighborhood is part of Pleasant Hill Grade School District #69. Youth in grades K-8 attend Pleasant Hill School located in the north half of the neighborhood at the end of West Malone Street. The local public high school is approximately 5 miles away. Commercial uses are primarily found along Harmon Highway and Laramie Street. Uses include construction offices, salon, furniture/ equipment rental, bank, t-shirt printing, ice cream and food sales, convenience store, taverns, and towing and auto parts sales. Madison Park shopping center is off of Harmon Highway, directly north of the neighborhood. A major destination in the shopping center is the full size grocery store. Along other streets, the neighborhood is predominately residential. There are six churches in the neighborhood. In the middle of the neighborhood is the Lutheran Cemetery which makes up approximately 54 acres. The largest agricultural use is a horse barn in the northern half of the neighborhood. The closest public park is Trewyn Park, located at the end of Laramie Street in the City of Peoria. The park is part of the Peoria Park District. There are two CityLink public transportation lines along Laramie Street and four along Harmon Highway. Downtown Peoria is approximately 4 miles away or a 10 minute drive. Access to Interstate 474 is approximately 5 minutes away.

Major stakeholders

In the neighborhood are stakeholder groups that could provide resources to implement strategies suggested in this document. Resources may come in the form of time, knowledge, volunteers, labor, materials, finances, meeting space, etc. Stakeholders with resources may be businesses, churches, not for profits, and the grade school. Many of the stakeholders in the area are well established and continue to provide social, economic, religious, and other services. For example, South Side Mission administers many social and well being programs to the benefit of neighborhoods in Peoria, including the program Hope Builders, which assists low income homeowners with home improvement projects. Neighborhood churches have administered on their own, or in part with the local school, community and social programs. Pleasant Hill Grade School provides resources to students inside as well as outside the classroom. Existing and new relationships between stakeholders are important to the success of strategies in this document.

West Laramie Neighborhood Plan Page 3

193 2. Neighborhood Description

Demographics

The following summarizes select census data for the neighborhood. Data is based on 2010 decennial census and 2015 American Community Survey (ACS) data sets. The neighborhood makes up part of census tract 48.02 in Peoria County. Census tracts are divided into census block groups and census blocks. Where available, relevant census block data is summarized below.

In 2010 there were 1,518 people living in the neighborhood. The 2015 ACS estimates a population increase to 2,043 people with a margin of error of +/- 442 people. The median age of the census tract is 41.3 years. The median age of Peoria County is 37 years. The overall racial composition of the neighborhood using census block level data is similar to the county which is predominately white.

Figure 2.2 Peoria County 2015 population below poverty level In 2015, the neighborhood census tract had one of the highest poverty rates in unincorporated Peoria County at 15 percent. Figure 2.2 shows for each census tract the percent of the population below the poverty level. Incorporated areas are indicated with diagonal lines.

Source: 2015 ACS

West Laramie Neighborhood Plan Page 4

194 2. Neighborhood Description

Relevant Community Plans

Health needs in the West Laramie neighborhood have been assessed through the tri-county Community Health Improvement Plan 2017 - 2020. The health plan was prepared using assessment tools including community-wide surveying to establish baseline health indicators, goals, and strategies to improve health. This joint initiative of Peoria, Tazewell, and Woodford counties identified four health priorities for the tri-county region: Behavioral health - improve mental health through prevention and access to services and reduce substance abuse among residents, especially youth. Healthy Eating, Active Living - increase the number of individuals and youth who meet the recommended daily servings of fruit and vegetables and who meet the recommended levels of weekly activity. Cancer - reduce the illness, disability, and death caused by breast and lung cancer. Reproductive Health - improve and promote reproductive and sexual health of adolescents and young adults. The health plan identifies how a host of community partners will work together to improve the health of the region. Goals and strategies have been created to address each of the four priorities. These priorities reflect the health needs of the West Laramie neighborhood.

The first three priorities of the community health improvement plan are incorporated into the West Laramie neighborhood plan via actions related to improving the built environment and increasing social engagement. Specific actions are identified in Section 5. Goals and Actions in this document.

Recycling, reuse, and waste management needs of the West Laramie neighborhood are assessed through the 2014 - 2034 Peoria County Resource Management Plan. The resource management plan is based on best practices for resource management, recycling, and solid waste. It identifies ten resource and waste management goals. Some of the most applicable to the West Laramie neighborhood involve waste diversion, curbside recycling, education, community event services, and clean community efforts. A broad base of community leadership and citizen participation is needed to accomplish goals in the resource management plan.

The West Laramie neighborhood plan incorporates several of the goals of the waste management plan via actions related to keeping the neighborhood clean and attractive. Specific actions are identified in Section 5. Goals and Actions in this document.

West Laramie Neighborhood Plan Page 5

195 3. Data Collection

Land Use and Occupancy

The primary land use in the neighborhood is single-family residential. Figure 3.1 illustrates the land use types in the neighborhood. Institutional use includes 6 churches, 1 non profit, 1 fire station, and 1 school. Mixed use includes one commercial/apartment building and one single-family/commercial property. Multi- family use includes 3 duplexes and 2 apartment buildings. There are approximately 600 housing units. Based on 2016 assessments data 66% of residentially used property is owner occupied, 34% is non-owner occupied. The best available vacancy data is from the 2015 ACS 5-year estimates. According to this estimate, 10.5% of housing units are vacant. This estimate has an upper bound of 15.7% and lower bound of 3.4%. The county wide vacancy rate is 8.8%, with an upper bound of 9.5% and lower bound of 8.1%. A 2017 field assessment of commercial property found 36% of improved commercial property is unoccupied. Approximately 15% of parcels in the neighborhood are unimproved.

Figure 3.1 West Laramie Neighborhood land use

West Laramie Neighborhood Plan Page 6

196 3. Data Collection

Structure Conditions

Data from the Peoria County Supervisor of Assessments office indicates the 2016 median value of both residential and non residential structures in the neighborhood are less than the median values county wide (see Table 3.1). The median age of residential structures in the neighborhood is 67 years.

Table 3.1 Structure value and age Residential Nonresidential

Neighborhood County Neighborhood County

Median Assessed Value $ 48,540 84,510$ $ 73,920 $ 136,050

Median Year Built 1949 1955 1962 1930

Median Age 67 61 55 86

Figure 3.2 Neighborhood block building conditions The physical conditions of residential and nonresidential structures were assessed in order to identify blocks with stronger and weaker conditions. Housing rehabilitation and removal of unsafe structures are high priorities in the neighborhood. Figure 3.2 indicates the physical condition of each block relative to other blocks in the neighborhood. This assessment can be used to prioritize locations for potential rehabilitation projects. Each block was given a condition rating based on parcel level building condition data provided by the Supervisor of Assessments.

West Laramie Neighborhood Plan Page 7

197 3. Data Collection

Structure Conditions (continued)

The Supervisor of Assessments data categorizes buildings as shown in Table 3.2. In order to assess the conditions of blocks in the neighborhood, the Supervisor of Assessments building conditions were consolidated into three categories: Standard, Minor Repair, and Major Repair. Exempt properties without condition data and properties with missing data were assigned a building condition in a field survey. Each parcel was then given a condition score as shown in Table 3.2.

Blocks were determined using streets and parcel lines. The parcel condition scores were averaged for each block. The resulting data was then divided into 4 groups, shown in Figure 3.2. Blocks in the Strongest Condition Rating or lightest blue category had the highest condition score (1 being the highest possible score).

Table 3.2 Condition scores Blocks in the highest two categories are Supervisor of Building Parcel found in the northern and western Assessments Condition Condition portions of the neighborhood. Those in the lowest two categories tend to be Condition Category Score concentrated in the east-central and Excellent Standard 1 southeastern portions of the Good Standard 1 neighborhood. These are areas that Average Standard 1 could be considered first when Fair Plus Minor Repair 2 prioritizing repair and demolition Fair Minor Repair 2 projects. Poor Major Repair 3 Very Poor Major Repair 3

West Laramie Neighborhood Plan Page 8

198 3. Data Collection

Environmental Conditions

Data on environmental hazards from radon and lead is available at the zip code level. The West Laramie Neighborhood is in zip codes 61604 and 61605.

Radon exposure is the leading cause of lung cancer among non-smokers1. Radon is a radioactive gas that is colorless, tasteless, and chemically inert. It comes from naturally occurring uranium in the soil2. Houses must be tested for radon in order to identify how much is present2. There is no acceptable level of radon; however, the USEPA recommends mitigating when radon levels reach 4 picocurie per liter (pCi/L)1. Illinois Emergency Management Agency data indicates elevated radon levels exist throughout Peoria County. Radon tests results in 61604 zip code show an average radon measurement of 4.6 pCi/L. The average radon measurement is 1.8 pCi/L in the 61605 zip code3. The West Laramie neighborhood plan incorporates the same strategies for radon risk awareness and mitigation as the Community Health Improvement Plan.

The Illinois Department of Public Health has identified seven zip codes for high lead hazard risk that are either partially or fully in unincorporated Peoria County. The zip codes 61604 and 61605 have high lead hazard risk. The lead risk is based on housing data and family economic status. Based on Illinois Department of Public Health Lead Program 2015 Annual Surveillance Report4, 43 percent of houses built from 1940-1959 have lead hazards. In the West Laramie neighborhood approximately 47% of houses were built in this time period.

Lead is especially harmful to children younger than 6 years of age. The only way to prevent damage from lead is to prevent exposure. The Peoria City/County Health Department participates in the Lead-Based Paint Hazard Control Grant Program administered by the federal Department of Housing and Urban Development. The purpose of this program is to identify and control lead-based paint hazards in housing units. The program is administered for the high risk zip codes. From 2007-2016, five households in the neighborhood have benefited from this program.

Sources: 1 Emergency Management Agency. The ABC's of Radon in Illinois. Springfield: Emergency Management Agency, n.d. 2 "Frequent Questions About Radon." Radon Indoor Air Quality. United States Environmental Protection Agency, n.d. Web. 30 June 2017. 3 "Radon in Illinois." Radon. Illinois Emergency Management Agency, 2014. Web. 30 June 2017. 4 United States. State of Illinois. Department of Public Health. Lead surveillance report 2015. By Frida D. Fokum, Eddie Simpson, and Kurt McAffee. N.p., 21 Dec. 2016. Web. 30 June 2017.

West Laramie Neighborhood Plan Page 9

199 3. Data Collection

Property Maintenance and Zoning Code Enforcement Complaints

Property maintenance is one of the top priorities for residents in the neighborhood. Recent property complaint records of the unincorporated county indicate a higher percentage of valid complaints are from the neighborhood than in other areas of the county. Figure 3.3 represents the percent of property complaints filed by census tract in the years 2010, 2013, and 2015. In each of the three years, census tract 48.02 has the highest or second highest percent of complaints filed that year.

Figure 3.3 Complaints by census tract

2010 2013 2015

Figure 3.4 Complaints by type Furthermore, the majority of complaints in the neighborhood's census tract (48.02) are for violations occurring in the West Laramie Neighborhood (see Figure 3.4). The majority of complaints filed in the neighborhood are property maintenance complaints which include building safety and litter complaints. Addressing building safety and litter are high priorities in the neighborhood.

West Laramie Neighborhood Plan Page 10

200 3. Data Collection

Crime Incidence

Several of the top priorities of the neighborhood relate to personal safety. Property level crime incident data is available from the Peoria County Sheriff's Office. County wide data is reported by the Sheriff's Office and collected by the Illinois State Police in the Annual Uniform Crime Reports. Some types of crime are not provided in both data sets. Of the types of crime reported in both datasets, the data indicates a disproportionate amount occurs in the West Laramie neighborhood. Data was assessed for the years 2010, 2013, and 2015.

Figure 3.5 Crime incidents in West Laramie Neighborhood as a While the population in percent of crime reported in the county the neighborhood makes up approximately 3 Robbery percent of the unincorporated county, Assault in 2015, approximately 8 percent of the Theft 2015 comparable crime types reported to the Sheriff’s Burglary 2013 CrimeType Office came from the 2010 Vehicle Theft neighborhood (see Figure

Total 3.5).

0% 5% 10% 15% 20% 25% 30% In addition, Figure 3.5 Percent % shows that in 2013 and 2015 incidents of burglary and vehicle Figure 3.6 Crime incidents by type in the West Laramie theft in the neighborhood Neighborhood made up over 15 percent of the incidents reported Robbery in the county. Property Accidents Drug Paraphernalia Act Figure 3.6 shows

Vehicle theft burglary and theft are

Assault 2015 the most prevalent type 2013 of crime reported in the CrimeType Deadly Weapons 2010 neighborhood. Cannabis Control Act Burglary Theft

0% 5% 10% 15% 20% 25% 30% 35% 40% 45% Percent %

West Laramie Neighborhood Plan Page 11

201 4. Gathering Neighborhood Input

Surveys, interviews, and two public meetings were used to gather input from stakeholders. Stakeholders include residents, businesses, churches, not for profits, Limestone Township, and county level government services.

Issue Identification

The first phase of outreach was Issue Identification. Stakeholders were asked to identify needs for the neighborhood and potential ways for improvement. Input was received via a survey mailed to residents and a separate survey mailed to known businesses in the neighborhood. Approximately 10 percent of residents responded. Approximately 50 percent of businesses responded. Copies of both surveys are included in Appendix A and B. Religious and institutional stakeholders in the neighborhood were interviewed. The surveys and interviews revealed many of the concerns in the neighborhood are shared across stakeholders. In all, thirty-one different issues where identified in this phase. The complete list of issues can be found in Appendix D.

Building a Neighborhood Vision

The second phase of outreach was Visioning. At a public meeting on March 21, 2017 residents participated in an exercise where they were asked to describe the neighborhood with one word. The exercise started with words to describe the neighborhood as it is today and was repeated to collect words to describe the neighborhood as residents would like to see it in the future. The surveys mailed in the Issue Identification phase also asked the stakeholders to name the strengths of the neighborhood and to consider desirable changes. Feedback from the public meeting and answers to survey and interview questions were used to develop the neighborhood vision. The West Laramie Neighborhood is…

The place where we live, go to school, work, and conduct business is clean, safe, and has access to quality public services. It is a place where neighbors respect each other as shown by efforts to maintain our property whether owned or rented. New residents and businesses will be attracted to the neighborhood for its convenient location, affordability, great school, and good neighbors. The leadership from residents results in formal and informal opportunities for helping neighbors. This creates a strong sense of neighborhood pride. Outside perception of the neighborhood recognizes the strong community engagement and respect neighbors have for one another. It is this respect that allows the neighborhood to be a resilient, safe, clean, and happy place to be.

West Laramie Neighborhood Plan Page 12

202 4. Gathering Neighborhood Input

Prioritizing Neighborhood Concerns The third phase of the planning process was Issue Prioritization. A second survey was mailed to all stakeholders in the neighborhood. The purpose of this survey was to prioritize the issues in the Issue Identification phase. For the Issue Prioritization phase, the stakeholders needed to express which issues are most important to meeting the neighborhood vision. The survey required stakeholders to select and rank their top ten most important issues. Approximately 11 percent of stakeholders responded to this survey. The result of the survey is the top ten needs in the neighborhood. A copy of the prioritization survey and results are provided in Appendices C and D.

Top ten neighborhood needs 1. Reduce litter/garbage 2. Enforce laws on use of ATV/four-wheelers 3. Reduce crime or drug events 4. Improve maintenance of houses 5. Remove unsafe/abandoned structures 6. Increase street lighting 7. Reduce speeding on roads 8. Increase police enforcement 9. More home improvement assistance 10. More assistance for elderly residents

Identifying Goals and Actions The fourth phase of this plan was to discuss the goals and actions for the neighborhood. At a public meeting on June 13, 2017 stakeholders participated in a round table session to discuss ways to achieve each goal. Attendees were asked to share their own ideas and to consider ideas proposed by staff. The goals and actions discussed at the meeting are supported by the issues identified and prioritized in earlier phases. The final goals and actions are discussed in Section 5. Goals and Actions.

Reviewing the Plan The draft plan was sent to interested stakeholders and made available on the Peoria County webpage during a July 2017 review period for comments. The final draft was brought to the Peoria County Board for adoption in September 2017. It is anticipated a third public meeting will be held after adoption to create a space to initiate high priority actions which require involvement from multiple stakeholders.

West Laramie Neighborhood Plan Page 13

203 5. Goals and Actions

The Issue Identification, Visioning, and Issue Prioritization phases of the neighborhood plan resulted in five goals for the neighborhood. Each goal includes action recommendations supported by neighborhood input. The five goals and action recommendations are based on the input received in surveys, interviews, and public meetings. The goals and actions are supported by data on neighborhood demographics, crime and code enforcement, structure conditions, and results of community health planning, and waste and resource management planning. The actions for each goal are ordered according to the results of the issue prioritization survey. The actions at the top of each list are the most important to the neighborhood.

For each action recommendation is a list of stakeholders with the potential to provide resources relevant to that action. Resources may come in the form of time, knowledge, volunteers, labor, materials, finances, meeting space, or administration of relevant program, etc. Contact information for these stakeholders is included in Appendix F. For several actions, participation by the residents and businesses of the neighborhood is required to best implement those actions. Several departments of Peoria County government are identified as resources for actions. Those departments include Peoria County/City Health Department, Planning & Zoning, Sheriff’s Office, and Sustainability and Resource Conservation.

West Laramie Neighborhood goals:

1. Have pride in keeping the neighborhood clean and attractive 2. Make a collective effort to maintain, fix, and revitalize residential and commercial buildings 3. Respect the safety and well being of each other 4. Promote active living through safe routes and attractive public spaces 5. Create and participate in resident led community organizations and events

West Laramie Neighborhood Plan Page 14

204 5. Goals and Actions

Goal 1: Have pride in keeping the neighborhood clean and attractive Issues During the Visualization phase residents chose such words as clean, revitalized, and respectful to describe the neighborhood in the future. The most common request for change from residents is the appearance of the neighborhood. The highest priority is to reduce litter and garbage. The fifth highest priority is to remove abandoned structures. Improving the built environment may benefit physical, mental, and social health in the neighborhood. Actions for Goal 1 are intended to address waste management and property maintenance including yard waste, litter, and abandoned property.

Actions  Increase awareness of local waste disposal and recycling alternatives (Neighborhood, PCCEO, Sustainability and Resource Conservation)  Establish at least one annual clean-up day (Neighborhood, PCCEO, Sustainability and Resource Conservation)  Increase number of inspectors to enforce litter and property maintenance violations (Planning & Zoning)  Encourage neighbors to discuss property maintenance issues prior to involving code enforcement (Neighborhood)  Investigate establishing a work release program for clean-up projects such as painting, trash pick-up, graffiti removal, and mowing (Sheriff's Office)  Seek grants for mitigating abandoned property (Planning & Zoning, Limestone Township)  Increase awareness and enforcement of tall grass ordinance (Limestone Township)  Consider lawn mowing program to assist residents who are not physically able to mow (Neighborhood, local churches, boy or girl scouts)  Investigate ordinance prohibiting or limiting burning of yard waste (Limestone Township)  Create task force to expand contracted curb-side waste and recycling pick-up (Sustainability and Resource Conservation, Limestone Township)  Pursue programs, projects, policies, and other action items as a result of implementing the Peoria County Resource Management Plan (Sustainability and Resource Conservation)

West Laramie Neighborhood Plan Page 15

205 5. Goals and Actions

Goal 2: Make a collective effort to maintain, fix, and revitalize residential and commercial buildings Issues During the Visualization phase residents chose such words as fixed, complete, and strong to describe the neighborhood in the future. These words are unlike the words chosen to describe the neighborhood today: aging, need TLC, and rundown. Three of the top ten priorities are related to home improvement. In particular, the fourth priority is to improve maintenance of all houses, not just rental property. Improving the built environment may benefit physical, mental, and social health in the neighborhood. Actions for Goal 2 target property maintenance and home improvement assistance.

Actions  Seek grants for rehabilitating distressed houses or commercial buildings especially for low income residents and the elderly (Planning & Zoning, Limestone Township, PCCEO, LISC)  Seek funding for and remove unsafe structures (Planning & Zoning, Limestone Township)  Seek opportunities to bring housing and financial counseling services to the residents of greatest need (Neighborhood, METEC, LISC, PCCEO)  Seek opportunities to support existing home renovation programs such as South Side Mission Hope Builders, Rebuilding Together, PCCEO, and Greater Peoria LISC projects (Neighborhood, Planning & Zoning, Limestone Township)  Identify and implement winter weatherization education, programs, and projects (Neighborhood, Ameren Illinois, PCCEO, Limestone Township, South Side Mission)  Continue to enforce property maintenance code. Maintain adequate staffing for enforcement (Planning & Zoning, Limestone Township)  Increase awareness of landlord and tenants' rights (Neighborhood, PCCEO, Prairie State Legal Services)  Investigate if radon risk awareness is necessary and find assistance for supplying in home radon mitigation systems (Health Department, Limestone Township)  Increase awareness of energy savings best practices and energy assistance programs (Ameren Illinois, Limestone Township, PCCEO)

West Laramie Neighborhood Plan Page 16

206 5. Goals and Actions

Goal 3: Respect the safety and well being of each other

Issues During the Visualization phase residents chose such words as safe and crimeless to describe the neighborhood in the future. These words are opposite to words chosen to describe the neighborhood today as unsafe and unruly. Four of the top ten priorities are related to public safety. Improving the built environment may benefit physical, mental, and social health in the neighborhood. Actions for Goal 3 are intended to address concerns of speeding and crime.

Actions  Increase awareness of laws related to use of off road motor vehicles (Neighborhood, Sheriff's Office, PCCEO)  Reinstate and encourage participation in the neighborhood block watch (Neighborhood, Sheriff's Office, PCCEO)  Investigate use of security cameras to monitor outside activity (Sheriff's Office)  Investigate opportunities for a police outpost in the neighborhood (Grant research by Limestone Township, Planning & Zoning, or Sheriff’s Office)  Create a task force to identify potential locations for new stop signs, speed caution, or radar signs (Neighborhood, Limestone Township, Sheriff's Office)  Create task force to discuss speed deterrent options that are all season appropriate (Neighborhood, Limestone Township, Sheriff's Office, Emergency Services)  Improve awareness of online crime incidence data provided by the Sheriff's Office (Neighborhood, Sheriff's Office, PCCEO)  Improve awareness of Sheriff's Office crime prevention tips (Neighborhood, Sheriff's Office, PCCEO)

West Laramie Neighborhood Plan Page 17

207 5. Goals and Actions

Goal 4: Promote active living through safe routes and attractive public spaces Issues During the Visualization phase residents chose such words as traffic calming, safe routes, and street improvement to describe the neighborhood in the future. The sixth neighborhood priority is more street lighting. Feedback on sidewalks and road conditions were also popular topics. Improving the built environment may benefit physical, mental, and social health in the neighborhood. Actions for Goal 4 are intended to address street and pedestrian infrastructure as a means to encourage active living, a goal of the Community Health Improvement Plan.

Actions  Create task force to prepare a street lighting improvement plan (Neighborhood, Limestone Township, Ameren Illinois)  Create task force to prepare pedestrian improvement plan particularly for areas of high pedestrian traffic (Neighborhood, Limestone Township)  Create task force to identify problematic drainage areas (Neighborhood, Limestone Township)  Start neighborhood or block walking group(s) (Neighborhood, PCCEO, LISC)  Consider creating a bicycle rules-of-the-road clinic for youth (Neighborhood, Pleasant Hill School, PCCEO)  Pursue programs, projects, policies, and other action items as a result of implementing the Community Health Improvement Plan (Health Department)

West Laramie Neighborhood Plan Page 18

208 5. Goals and Actions

Goal 5: Create and participate in resident led community organizations and events

Issues During the Visualization phase residents chose such words as fulfilling, strong, and teamwork to describe the neighborhood in the future. Survey responses and discussions often acknowledged the absence of opportunities for neighbors to meet and be engaged in the neighborhood. The need for organized support for many of the ideas in other goals became apparent. Increasing opportunities for social engagement may benefit physical, mental, and social health in the neighborhood. Actions for Goal 5 are intended to support community organization to benefit the neighborhood.

Actions  Identify volunteer options for neighbor helping neighbor opportunities (example: clean-up days, house repairs, grocery runs, home visits with elderly) (Neighborhood, Heart of Illinois United Way, PCCEO, local churches, boy or girl scouts)  Include opportunities for children/youth participation in community planning and events (Neighborhood, Pleasant Hill Elementary, local churches)  Evaluate interest in creating networking opportunities to get to know your neighbor, such as block, community party, school fun fair (Neighborhood, LISC, PCCEO, Pleasant Hill Elementary, Heart of Illinois United Way)  Establish a neighborhood association to have monthly meetings dedicated to addressing particular issues in the community (Neighborhood, LISC)  Create monthly newsletter to keep neighbors informed about upcoming events and activities (Neighborhood, PCCEO)  Investigate opportunities for establishing a community center (Grant research by Limestone Township or Planning & Zoning, LISC)

West Laramie Neighborhood Plan Page 19

209 Appendix

List of Appendices

A. Issue Identification Resident Survey B. Issue Identification Business Survey C. Priority Survey D. Priority Survey Results E. List of Acronyms F. List of Relevant Contacts

West Laramie Neighborhood Plan Page 20

210 Appendix A — Resident Survey

West Laramie Neighborhood Plan Appendix A

211 Appendix B — Business Survey

West Laramie Neighborhood Plan Appendix B

212 Appendix C — Priority Survey

West Laramie Neighborhood Plan Appendix C

213 Appendix D — Priority Survey Results

Results of Issue Prioritization Survey Neighborhood concerns by order of importance

1.) Reduce litter / garbage 2.) Enforce laws on use of ATV/four-wheelers 3.) Reduce crime or drug events 4.) Improve maintenance of houses, not just rental houses 5.) Remove unsafe/abandoned structures 6.) Increase street lighting 7.) Increase police enforce ment 8.) Reduce speeding on roads 9.) More home improvement assistance 10.) More assistance for elderly residents 11.) Reduce gang activity 12.) Improve maintenance of lawns, trees, and shrubs 13.) Reduce amount of inoperable vehicles 14.) More sidewalks / improve sidewalk conditions 15.) Improve road conditions 16.) Reduce noise level 17.) Slow declining property values 18.) Increase zoning enforcement 19.) Improve maintenance of rental houses 20.) Improve perception of the neighborhood 21.) Improve drainage 22.) More activities for youth 23.) Improve winter road maintenance 24.) More signs for pedestrian/children safety 25.) Organize a neighborhood group / association / watch / etc. 26.) Create neighborhood park 27.) More business improvement assistance 28.) Create bike lanes 29.) More businesses 30.) Safe routes to school / parks / shopping 31.) Create community events

West Laramie Neighborhood Plan Appendix D

214 Appendix E — List of Acronyms

List of Acronyms Used in the Document

ACS - American Community Survey

LISC - Local Initiatives Support Corporation

METEC - Housing Counseling Resource Center

PCCEO - Peoria Citizens Committee for Economic Opportunity, Inc.

USEPA - United States Environmental Protection Agency

West Laramie Neighborhood Plan Appendix E

215 Appendix F - Relevant Contacts

Phone Organization Name Title Number Address 300 Liberty St. 5th Floor Peoria, Ameren Illinois Debra Perry Energy Efficiency Advisor (309) 677-5078 IL 61602 Heart of Illinois United Way 211 211 or (309) 999- Services 4029 509 W. High St., Peoria, IL 61606 VP of Community Heart of Illinois United Way Nicole Frederick Investment (309) 674-5181 509 W. High St., Peoria, IL 61606 Limestone Township Fire Protection 7800 W. Plank Rd., Peoria, IL District Larry Gilmore Chief (309) 697-4312 61604 Limestone Township Road 6123 W. Fairview Rd., Peoria, IL Commissioner Rick Allinder Road Commissioner (309) 264-5310 61607 21 S. Sherry Ln., Bartonville, IL Limestone Township Supervisor Hutson "Skip" Light Supervisor (309) 697-6664 61607 LISC Greater Peoria Local Initiatives 101 SW. Adams St., Suite 210, Support Corporation Chris Plummer Executive Director (313)265-2897 Peoria, IL 61602 METEC Housing Counseling Resource 2605 W. Krause St., Peoria, IL Center (309) 676-3832 61605 Peoria Citizens Committee for Economic 711 W. McBean St., Peoria, IL Opportunity Inc. (PCCEO) Bragg McFarland CEO (309) 671-3900 61605 Director of Community 2116 N. Sheridan Rd., Peoria, IL Peoria City/County Health Department Melissa Adamson Health and Planning (309) 679-6000 61604 324 Main St., Room 301, Peoria, Peoria County Planning & Zoning Kerilyn Gallagher Planner II (309) 672-6915 IL 61602 301 N. Maxwell Rd., Peoria, IL Peoria County Sheriff's Office Tyler McCoy Captain (309) 697-8515 61604 Peoria County Sustainability and 3116 N. Dries Ln., Suite 200, Resource Conservation Karen Raithel Director (309) 681-2550 Peoria, IL 61604 100 S. Richard Pryor Pl., Peoria, Peoria Housing Authority Paul Bollinger CEO (309) 676-8736 IL 61605 3717 W. Malone St., Peoria, IL Pleasant Hill Elementary School Lisa Weaver Principal (309) 637-6829 61605 Prairie State Legal Services - General https://pslegal.org Information (309) 674-9831 331 Fulton St. Peoria, IL 61602 Prairie State Legal Services -Counseling Services (800) 531 7057 HOPE Builders 1127 S. Laramie St., Peoria, IL South Side Mission Harold Booze Coordinator (309) 676-4604 61605

West Laramie Neighborhood Plan Appendix F

216 TO THE HONORABLE COUNTY BOARD ) ) COUNTY OF PEORIA, ILLINOIS )

Your Land Use Committee does hereby recommend passage of the following Resolution:

RE: Adoption of the West Laramie Neighborhood Plan

R E S O L U T I O N

WHEREAS, the County of Peoria facilitated the creation of a neighborhood revitalization plan for a portion of Limestone Township in sections 12, 13, and 24; and

WHEREAS, said Plan is created by residents, business, institutions, and other stakeholders in the neighborhood via input received through surveys, interviews, and public meetings; and

WHEREAS, the intent of said plan is to suggest strategies and guide resources towards achieving the vision of the neighborhood; and

WHEREAS, five goals are identified and described in said Plan: 1. Have pride in keeping the neighborhood clean and attractive 2. Make a collective effort to maintain, fix, and revitalize residential and commercial buildings 3. Respect the safety and wellbeing of each other 4. Promote active living through safe routes and attractive public spaces 5. Create and participate in resident led community organizations and events

WHEREAS, public comments on the draft plan were received July 17 through August 7, 2017; and

WHEREAS, your Committee met on August 28, 2017 to consider the Plan and voted to adopt said Plan;

NOW THEREFORE BE IT RESOLVED, that the Peoria County Board hereby adopts the West Laramie Neighborhood Plan.

RESPECTFULLY SUBMITTED, LAND USE COMMITTEE

217