THE YEAR OF THE TEAM: EXHIBITOR, SPONSOR REPRESENTATION AND ADVERTISER & RESILIENCE OPPORTUNITIES

HILTON DENVER CITY CENTER SEPTEMBER 23-24, 2021 DENVER, CO RTDNA21.RTDNA.ORG ABOUT RTDNA The Radio Television Digital News Association is the world’s largest professional organization, with over 1,400 members, exclusively serving broadcast and digital journalists.

OUR REACH 1,400 Total Members from the Journalism Industry including: • News Directors • Producers • Reporters • Digital News Professionals • Educators • Students

The Radio Television Digital News • Renowned trainers Association 2021 – a brand-new news • Hands on workshops leadership retreat - is the premier gathering • Keynote sessions of highly engaged journalists working in • Breakout sessions television, radio and digital media, and is • Networking opportunities focused on community, connection, service • Award presentations and leadership. The conference presents: • Banquets ABOUT • Receptions

RTDNA21 • Tours and much more

WHO ATTENDS? This year’s conference is a stand-alone event, Attendees are interested in learning about hosted by the Radio Television Digital News journalism and media trends, new digital tools, Association (RTDNA). We expect over 200 emerging technologies, career opportunities, news directors, producers, reporters, editors, and more. RTDNA21 will provide job seekers and photographers, and other media professionals recruiters a place to network and explore new to gather September 23-24 at the Hilton opportunities. Denver City Center in Denver, CO.

WHO SHOULD EXHIBIT & SPONSOR? Recruiters | Journalism Schools | Content or Resource Providers | Foundations | Suppliers and Vendors with products used in newsrooms or by journalists | Companies who support the mission of RTDNA

2 | RTDNA21.RTDNA.ORG SPONSORS GET ALL THE REWARDS!

NETWORKING OPPORTUNITIES With a small, exclusive number of intimate lounges, and roughly five sponsors per lounge, you will have multiple unopposed time periods each day to engage with the attendees. Each lounge will also have other activities to bring in the attendees.

ACCESS Highlight your company, job openings, services or opportunities by branding locally-sourced conference swag for each attendee! Be the exclusive sponsor of a hospitality event like a breakfast or lunch, sponsor a snack break, and more! Create and maintain business relationships during some of the more “social” aspects!

EXPOSURE Looking for a way to make an impression? We offer a number of branded and experiential marketing opportunities to engage our audience. Our sponsor recognition packages offer optimal exposure. Ads in our Program Book allow you to put your message in the hands of attendees and serves as a great take-home reference.

#RTDNA21 | 3 THANK YOU TO OUR PAST SUPPORTERS

AAAS / American Association for the First look Media / The Intercept SocialNewsDesk Advancement of Science/SciLine Focus Features Spectrum Networks / Time Warner Cable AACR / American Association for Cancer Fox News Network, LLC Stephen Arnold Music LLC Research, Inc. Fox Television Stations, LLC Stringr ABC News, Inc. Frank N. Magid Associates, Inc. Syracuse University (S.I. Newhouse School AccuWeather Fund for American Studies of Public Communications) American Civil Liberties Union/ACLU Fund for Investigative Journalism TEGNA Inc. American Heart Association, Inc. Futuri Media, LLC Temple University School of Media American Public Media Group Gatehouse Media, LLC Texas State University School of Angie’s List, Inc. Generation Technologies Corp Journalism & Mass Communication Asian Development Bank Google LLC The Annie E Casey Foundation Inc Auburn University Graham Media Group, Inc. The Associated Press Autism Speaks, Inc. Gray Television, Inc. The Atlantic Aveco Inc. Hearst Television, Inc. The Bureau of National Affairs Inc Axios Media Inc. Heising-Simons Foundation The Coca-Cola Bottling Company of New Banjo, Inc. Hindenburg Systems York Inc Baron Services, Inc. Hubbard Broadcasting, Inc. The E W Scripps Company Berkeley Graduate School of Journalism Institutes for Journalism & Natural The Edward R. Murrow College of Best Western International, Inc. Resources Communication Bloomberg L.P. Ithaka / JSTOR The Georgetown University Boston Globe Electronic Publishing, Inc. J. C. Penney Company, Inc. The Marshall Project Inc Boston University College of John S. Knight Journalism Fellowships at The New York Times Company Communication Stanford The NewsGuild - CWA Bureau of Economic Analysis / BEA Knight Wallace Fellows at Michigan The Quincy Herald-Whig LLC Bureau of Labor Statistics Los Angeles Times The Robert Wood Johnson Foundation Business Insider LSU Manship School of Mass The Wall Street Journal Business Technology, Inc. Communication Thehuffingtonpost.com, Inc. Business Wire, Inc. Marquette University Thomson Reuters CBS News (CBS News Radio) McClatchy Newspapers, Inc. Total Traffic & Weather Network/24/7 Census Bureau, United States Meredith Corporation News Source Chan Zuckerberg Initiative, LLC MGM Resorts International Tribune Media Company Charles Koch Institute Mississippi State University Tribune Publishing (Formerly TRONC) Chartbeat, Inc. Multicultural Marketing Resources TVU Networks Corporation Cision Us, Inc. National Association of Broadcasters U.S. Virgin Islands Department of Tourism CNHI/C & H Industrial Equipment National Institute On Money In State United Services Automobile Association Maintenance, LLC Politics United Talent/N S Bienstock Inc CNN National Public Radio, Inc./Think Public University of Colorado / Journalism & Columbia College Chicago Media Mass Communications Columbia University Graduate School of NBCUniversal, LLC University of Florida School of Journalism Journalism New Orleans Convention and Visitors University of Houston Law Foundation Cox Media Group, LLC Bureau University of Oklahoma-Gaylord College Cultural Vistas, Inc. / Robert Bosch Nexstar Media Group, Inc. Univision Communications Inc. Foundation NLM/National Library of Medicine US Legal, Inc. Culture One World LLC Northwestern University / Medill USA Today Network CUNY Graduate School of Journalism / Oregon Public Broadcasting USC Annenberg School for The Craig Newmark Graduate School of Parsely, Inc. Communication & Journalism Journalism Philadelphia-Newspapers Verb8tm Depauw University / Prindle Philip Merrill College of Journalism, Verizon Media Donald W. Reynolds National Center for University of Maryland Volcast LLC Business Journalism Pulitzer Center on Crisis Reporting Vox Media, Inc. Dow Jones News Fund Radix Vydeo Eli Lilly and Company RespectAbility Walter Cronkite School of Journalism Elon University RIAS Berline Kommission Walton Family Foundation Emerson College RNN/Regional News Network/Fios1 Warner/Chappell Production Music Environment & Energy Publishing, LLC Ross Video Limited Watchdog.org ESPN, Inc. SAG-AFTRA Weather Group Television, LLC F/X Design Group, LLC Samson Technologies Corp. Weather Metrics, Inc. Facebook Schurz Communications, Inc. WeatherNation TV FedEx Corporation Scoopbroker, Inc. WSMV-TV Nashville Feel Good Inc Sinclair Broadcast Group, Inc. Fiat Chrysler Automotive / FCA Soaring Sky Photos LLC 4 | RTDNA21.RTDNA.ORG IMPORTANT DEADLINES! JUNE 28 Registration opens AUGUST 13 Last day to submit ad artwork JULY 30 Last day to reserve exhibits at for printed program book early bird rate SEPTEMBER 1 Last day to reserve hotel AUGUST 10 Early bird attendee room at group rate registration closes SEPTEMBER 10 Registration closes

SPONSORSHIP LEVELS

Included with your Platinum Gold Silver Bronze Virtual level of sponsorship: $15,000 $10,000 $8,000 $5,000 $2,500

Full Conference Registrations 5 4 3 2 1

Booth in the Lounge ✔

Complimentary Ad Full Page, 50% included in RTDNA 4-Color Ad Full Page, Full Page, Half Page, Discount program guide Premium 4-Color Ad 4-Color Ad 4-Color Ad on Ads

Custom eBlast sent to ✔ ✔ all attendees via email

Promo Posts on RTDNA ✔ ✔ ✔ social media sites

Sponsor logo Highlighted in RTDNA ✔ ✔ ✔ ✔ ✔ E-blast Promotions

Pre and Post Conference Digital Attendee List (no ✔ ✔ ✔ ✔ ✔ emails included)

Promotional Item included in RTDNA21 ✔ ✔ ✔ ✔ ✔ attendee swag

Sponsor Recognition on Event Website and ✔ ✔ ✔ ✔ ✔ in Program

#RTDNA21 | 5 EXCLUSIVE SPONSORSHIP EVENTS

Opportunity Cost Benefit Level Description

Put your brand front and center at the RTDNA21 Opening Night SOLD Platinum kickoff event. All attendees are invited for a night of Reception networking fun!

Host the closing night cocktail reception at the conference hotel where all attendees are invited for more networking! Take advantage of having over Closing Night 200 news directors and RTDNA members in one $10,000 Reception Platinum place…we bring them together and you host the party! All food and beverage will be arranged separately, directly with the location vendor, and are the responsibility of the sponsor. Estimated total spend: $15-25k

The 2020 and 2021 classes of RTDNF Scholarship and Fellowship recipients will be recognized at this yearly celebration. This diverse group of future journalists will travel to RTDNA21 to attend training and networking Next Gen events. Many of these students are looking for their first Journalist jobs in journalism. Your sponsorship gives these classes of recipients the opportunity to attend the conference & Young $10,000 Platinum Professional and meet today’s industry leaders at an intimate event Lunch with in their honor. Sponsorship includes an opportunity to Introduction give a brief introduction at this event. All food and beverage will be arranged separately, directly with the hotel, and are the responsibility of the sponsor. Estimated total spend: $15-20k

RTDNA recognizes lifetime contributions to RTDNA broadcast and digital journalism with these two Paul White awards. Position your brand with the best in journalism and esteemed recipients at this signature & John $8,000 Silver F. Hogan 1-hour reception immediately following the awards Awards ceremony. Approximately 150-200 people attend Reception this event each year. Multiple sponsors welcome. All sponsorships include branding on event signage and promotions leading up to the event.

Host a 2-hour cocktail reception at the conference hotel September 22, the night before the Welcome conference officially begins and be the talk of all Happy $7,000 Bronze attendees while they’re picking up their registration Hour materials. Sponsorship includes branded napkins, signage and marketing of your exclusive event!

6 | RTDNA21.RTDNA.ORG RTDNF awards more than $30,000 each year to deserving scholarship and fellowship recipients, many of whom are from traditionally RTDNF underrepresented communities. We welcome these $6,000 Student Bronze scholars and next generation of journalists to join Supporter us for networking and training that will jump start their careers. Your support defrays the cost of their travel and activities at the conference, which include a two-night stay, transportation and events aimed at pairing scholars with News Directors.

Determined Recruiter $5,000 - by Level Recruiters can reserve a private suite to conduct Suites $10,000 of Support meetings/host interviews in.

BRAND EXPOSURE— CREATE YOUR PRESENCE!

Exclusive marketing opportunities provide the option to customize how you want to show your support and activate your brand. Select a single item, combination, or add items to your sponsor level package!

Benefit Opportunity Cost Level Description

Put your message in the hands of attendees and guarantee that it’s seen everywhere! Brand some of our locally sourced swag items (think masks, hand sanitizer, tumblers and more) for all full conference Merchandise $2,500 Sponsor attendees. Specific item selection to be handled in cooperation with RTDNA staff and cost is the responsibility of the sponsor.

Partner with RTDNA21 and become our official Annual Meeting Wi-Fi sponsor! Conference Wi-Fi is a crucial productivity tool for all conference at- tendees. Wireless users will learn about the Wi-Fi network in the program guide and on-site signage. Branded A quick search for nearby networks will produce the Conference $8,000 Silver RTDNA21 Wi-Fi network name and can be opened Wifi with the sponsor’s custom password (character restrictions may apply). Users will be redirected to a “splash page” with an opportunity to feature your branding.

#RTDNA21 | 7 This exclusive sponsorship provides visibility on 200+ lanyards as your logo is printed alongside the Name Badge RTDNA logo. They are distributed and restocked at $8,000 Lanyards Silver our Registration areas throughout the show. RTDNA handles the arrangements for printing, shipping and displaying this popular keepsake.

Conference goers are eager to refuel every day. Be the one to supply them with a refreshment or snack – Snack Breaks $8,000 Silver plus introduce your company to attendees and invite them to connect directly with you. Sponsorship in- cludes signage near snack stations, placement in each of our sponsor lounges. Two opportunities available.

Whether they are seasoned pros or just starting out, conference attendees won’t want to miss the chance Official to boost their materials with a free professional photo. Brand this space in one of the lounges and RTDNA21 $5,000 Bronze Headshot get all the credit for providing attendees with this Studio necessary element for all their personal marketing. Exclusive opportunity. Sponsor responsible for bringing photographer, backdrop and equipment.

Provide refreshing infused water throughout the conference and keep the attendees in front of your Hydration $5,000 Bronze brand! Hydration station to be set up in the thick of Station the conference traffic for the two days of confer- ence, with branded signage. You may display litera- ture at the station as well!

Engage with the audience of your choice at this Determined year’s exclusive RTDNA21 retreat. Host a breakfast or Custom $10,000 - by Level an Experience Denver tour. We can get creative and Sponsorship $20,000 of Support come up with other ideas as well that are customized to meet your corporate objectives. Contact Holly Rose to discuss options.

This is a great way to physically put your brand into the hands of the attendees as they enter the conference! Each day will feature a quality promotional item that RTDNA will print your logo on and give out to all attendees that enter the lounges. Sponsors can help Daily select the item and RTDNA takes care of the ordering, $2,500 Giveaways Virtual shipping and disseminating onsite. Sponsorship also includes social media and mobile app exposure as we let attendees know the Giveaway of the Day. Dates and items confirmed on a first come first served basis. Specific item selection to be handled in cooperation with RTDNA staff and cost is the responsibility of the sponsor.

8 | RTDNA21.RTDNA.ORG OPPORTUNITIES IN THE RTDNA MOBILE APP

Benefit Opportunity Cost Level Description

This useful tool is downloaded by conference Annual attendees to their mobile devices and provides Meeting $7,000 Silver quick access to the program schedule, exhibitors, Mobile App sponsors, and any other new or recent developments Sponsorship during RTDNA21. Deadline for commitment is July 30, to allow for design and implementation time.

IMPORTANT DEADLINES! JUNE 28 Registration opens AUGUST 13 Last day to submit ad artwork JULY 30 Last day to reserve exhibits at for printed program book early bird rate SEPTEMBER 1 Last day to reserve hotel AUGUST 10 Early bird attendee room at group rate registration closes SEPTEMBER 10 Registration closes

#RTDNA21 | 9 EMAIL, SOCIAL POSTS, APP, WEBSITE AND PROGRAM BOOK

Opportunity Cost Description

Dedicated August - $1,200 These emails are created by you and sent Attendee September - $1,500 out by RTDNA21 staff on your behalf to all Email Blast registered attendees.

Ads are available in the Program Book that Program Full Page - $2,000 attendees will receive upon check-in. Ad Book Ad Half Page - $1,800 artwork must be submitted by August 13 to make the program book.

Create a branded message to drop on each of the seats in one of the Keynote events. The Keynote $2,000 room will be set for about 200 participants. Seat Drop There will be at least two separate opportunities to purchase.

Homepage Place an ad on the conference website, the Conference Leaderboard - $1,000 place where all those registered, or thinking Website Supplemental about registering, go for their RTDNA21 Leaderboard - $600 updates and information! Ads run through conference date.

10 | RTDNA21.RTDNA.ORG LOUNGE EXHIBIT PRICING Secure your space early! Booth selection is based on a first-come, first-served basis and is very limited this year.

Lounge Exhibit Early Bird – # of Full Conference Registrations Space Reserve by 7/30 After 7/30 Additional @ $310

Premium $4,000 Lounge Booth $3,500 2

EXHIBITOR BENEFITS • Semi-private lounges with limited booths • Listing on RTDNA21 mobile app with booth set up in each room number, logo and description • 8’ high back wall • Pre and post conference attendee list (no • 6’ table and 2 chairs emails), distributed as excel file • Nighttime security guard • Free conference WiFi • Recognition on rtdna21.rtdna.org • Time with the attendees!

EXHIBITOR HOURS Wednesday, September 22 2 – 5 p.m. Sponsor Lounge Move-In Thursday, September 23 8 a.m. – 4:30 p.m. Friday, September 24 9 a.m. – 4 p.m. Friday, September 24 4 – 5:30 p.m. Sponsor Lounge Move-Out

If booth payment is not received within 60 days of contract signing, RTDNA has the right to resell your booth. All payments must be received by September 7th or booths will be released to those on waiting list.

#RTDNA21 | 11 PROGRAM BOOK AD SPECS

Full page: 5.75” x 8.75” (trim size is 5.5” x 8.5” with a .125” bleed) Half page: 5.75” x 4.375” (trim size is 5.5” x 4.25” with a .125” bleed)

• All ads are measured width x height • All images should be CMYK ONLY (please do not include spot colors) and 300 dpi • PLEASE SEND ALL FINISHED ADS AS PDFs

Email ad artwork to [email protected] by August 13, 2021. Ads submitted after August 13 are not guaranteed.

HALF PAGE 5.5 in x 4.25 in

FULL PAGE WITH .125 BLEED 5.75 in x 4.375 in 5.5 in x 8.5 in

WITH .125 BLEED 5.75 in x 8.75 in

12 | RTDNA21.RTDNA.ORG 2021 SPONSORSHIP & ADVERTISING CONTRACT

CONTACT INFORMATION SPONSORSHIP OPPORTUNITIES Contact for all communications about exhibits & sponsorships. Closing Night Reception $10,000 Contact Name ______Journalist Young Professionals Lunch $10,000 Welcome Happy Hour $7,000 Contact Email______Awards Reception $8,000 Title ______RTDNF Student Sponsor $6,000 Contact Phone ______Recruiter Suites $5,000-$10,000 Company Name______Merchandise Sponsor $2,500 Address ______Branded Conference Wifi $8,000 City, State, Zip ______Name Badge Lanyards $8,000 Office Phone ______Snack Breaks $8,000 Mobile Phone ______Official RTDNA21 Headshot Studio $5,000 Website ______Hydration Station $5,000 Custom Sponsorship $10,000-$20,000 LOUNGE SPACE Daily Giveaways $2,500 RESERVE & SAVE! Early Bird Deadline July 30 Mobile App Sponsorship $7,000 Premium Lounge booth Email Blast: August $1,200 Early Bird rate $3,500 Standard rate $4,000 Email Blast: September $1,500 Program Book Full Page Ad $2,000 Exhibit Booth includes (2) full conference registrations. Additional registrations can be purchased for $310 each. Program Book Half Page Ad $1,800 Keynote Seat Drop $2,000 Competitors you do not wish to be near: Website Homepage Leaderboard $1,000 ______Website Supplemental Leaderboard $600

CUSTOMIZED SPONSORSHIP DESCRIPTION: ______CONTRACT TERMS 1. All applicants are bound by the terms of the full rules and regulations as posted on the rtdna21. PAYMENT INFORMATION rtdna.org website. 2. The signing agent agrees to pay 100% of all fees per Please return the completed application, with full payment the terms of this application, made payable to Radio Payable to: Radio Television Digital News Association Television Digital News Association by August 23. (Tax ID 52-1452178) 3. Any company requesting to pay later than net 90 MAIL TO: Tara Puckey, 529 14th St. NW, Ste. 1240 days after the receipt of invoice, agrees to pay a Washington, DC 20045 or deposit in the amount equal to the cancellation EMAIL TO: [email protected] processing fee. QUESTIONS: 973.670.7977 4. All cancellations must be submitted to RTDNA PAYMENT METHOD: CHECK AMEX VISA MC in writing. The date of receipt of written notice INVOICE ME of cancellation will be considered the official PAYMENT DUE WITHIN 30 DAYS OF RECEIPT cancellation date. If support is cancelled on or before Friday, August 23, 2021, all monies paid minus the Name on Card ______cancellation processing fee will be returned to the supporter. Card Number ______5. The cancellation processing fee for exhibits is $200 Exp Date ______CVV ______per booth and 10% of the total sponsorship fee for sponsorship packages. Charge Amount $ ______6. Any company who cancels after Friday, August 23, Signature (required) ______2021, will be responsible for the total cost. Absolutely NO Refunds for cancellations after this date.

#RTDNA21 | 13 RULES & REGULATIONS These rules and regulations are intended by Booth Conduct the Radio Television Digital News Association RTDNA reserves the right to approve all exhibits (RTDNA) to serve the best interest of the and related activities. RTDNA may require that conference, the exhibitors, registrants, and to give an exhibit be curtailed if it does not meet the notice to applicants and exhibitors of governing standards required or expected, if it reflects rules and regulations. All applicants are bound by against the character of RTDNA or if it exceeds the rules and regulations. the bounds of good taste as interpreted by RTDNA. An exhibitor of a questionable exhibit Radio Television Digital News Association or related activity must submit a description of (RTDNA) show management shall have full power the exhibit or activity with the exhibit application in the interpretation and enforcement of all rules for RTDNA approval. The exhibit hall will be and regulations governing exhibitors. All matters inspected during installation hours. Every effort and questions not covered by the rules and will be made to advise exhibitors of any deviation regulations shall be subject to the final judgment from the exhibit rules and regulations at that and decision by show management and may be time. Exhibitors must make all corrections amended at any time. The amendments so made requested by RTDNA at their own expense or shall be binding upon the exhibitor equally with risk removal from the exhibition without notice these rules and regulations, and shall become a and without obligation on the part of RTDNA for part thereof, providing the exhibitor is notified any refund. RTDNA reserves the right to expel or of the amendments. Notice may be verbal or in refuse admittance to any representative whose writing, before or during RTDNA21 and may be conduct is, in its opinion, not in keeping with the given to any authorized agent or representatives character and/or spirit of the RTDNA21. of the exhibitor. Exhibit personnel may not enter another Americans with Disabilities Act exhibitor’s booth without obtaining permission. In compliance with the Americans with Lingering in the aisles surrounding another Disabilities Act of 1990, RTDNA will make all exhibitor’s booth for the purpose of obtaining reasonable efforts to accommodate persons with product information or distracting other booth disabilities. Please contact the Meeting Manager, personnel is strictly prohibited. RTDNA does not, Christen DeBard, [email protected] to make in any manner, endorse any of the products or arrangements. Each exhibitor is responsible for services related to the exhibits that have been compliance within their assigned space ensuring accepted for display during the conference. access to their booth. Cancellation Policy Assignment of Space Requests for cancellations must be submitted Priority for space assignment will be made on to RTDNA in writing. The date of receipt of a first-come, first-served basis. Taking space supporter’s written notice of cancellation will be configurations under consideration, management the official cancellation date. If exhibit support is reserves the right to make any revisions cancelled on or before August 23, 2021 all monies necessary to the floor plan, including, but not paid to date minus a $200 processing fee per limited to re-assignment of booth space. RTDNA exhibit space will be returned to the supporter. reserves the right to relocate an exhibitor at any time with the understanding that if the exhibitor Cancellations of a larger sponsorship package will does not agree with such relocation to the extent be returned to the supporter minus 10% of the that the exhibitor cannot participate in RTDNA21, total sponsorship fee. Any supporter who cancels the payment for exhibit space will be fully after August 23, 2021, will be responsible for the refunded by RTDNA. total cost. No refunds for cancellations after August 23, 2021.

14 | RTDNA21.RTDNA.ORG Character of Exhibits germane to the field of journalism. RTDNA retains Canvassing or distributing advertising materials the sole authority to determine the eligibility of any outside the exhibitor’s own booth is not company and/or its product. RTDNA reserves the permitted. Solicitation of business, except by right to refuse applications of organizations not exhibiting firms, is prohibited. Character of the meeting standard requirements or expectations. exhibits is subject to the approval of RTDNA RTDNA reserves the right to curtail or to close Management. The right is reserved to refuse exhibits, wholly or in part, that reflect unfavorably on applications of concern not meeting standards the character and the purpose of the meeting. This required or expected, as well as the right to applies to displays, literature, advertising novelties, curtail exhibits or parts thereof which reflect souvenirs, conduct of persons, etc. unfavorably on the character of the meeting. Non-professional products or services are not Exhibit Hall Access permitted to be displayed. Exhibitor personnel will be permitted on the exhibit floor thirty (30) minutes prior to opening Children’s Admission to the Exhibit Hall and may remain up to fifteen (15) minutes after Children under the age of 18 are not permitted in closing. Exhibitor personnel will not be permitted the exhibit hall at any time. to remain in the hall during times when it’s not open to attendees, except as specified above. Contractual Obligation By submitting the official Exhibit Space Exhibit Personnel Registration and Badges Application, the exhibiting company agrees to All participants affiliated with exhibits must abide by all rules and regulations. The exhibiting register. Each person registered as an exhibitor company will be held responsible for the activities must be employed by the exhibiting company of its company representatives, international or have a direct business affiliation. Each booth affiliates, marketing partners, third-party includes two (2) full conference registrations contractors, contracted public relations and allowing that badge holder into educational marketing firms, and/or any agency appointed on sessions and the exhibit lounges. If exhibitor its behalf. It is the responsibility of the exhibiting staff (beyond the person assigned to the company to disseminate the rules and regulations complimentary full registrations) plans to attend among its staff and affiliates. any sessions or events, they must purchase a registration. Badges will not be mailed in Decorator Services advance and must be picked up on site at the RTDNA has selected Freeman as the official Exhibitor Registration counter. Exhibitor badges service contractor for the 2021 Conference. All must be worn at all times in the exhibit area. available services, furnishings and decorations Representatives without a badge will not be will be outlined in the Exhibitor Services Manual, admitted to the exhibit hall. Badges may not be along with all necessary order forms. supplemented with business cards, ribbons (other than those supplied by RTDNA), or company Delivery and Shipment of Materials logos. Exhibitors agree to ship and store their material at their own risk and expenses. Arrangements Fire Regulations have been made with Freeman to receive and All materials used in the exhibit area must be store all shipments for RTDNA21 up to 30 days flameproof and fire resistant in order to conform prior to exhibitor move-in and to deliver all to local fire ordinances and in accordance shipments to the appropriate booths on set- with regulations established by the National up days. All shipments must be labeled and Association of Fire Underwriters. Crepe paper, consigned, including company name and booth corrugated paper, flameproof or otherwise, is number. Shipments must have all transportation not permitted. Display racks, signs, spotlights, charges PREPAID (shipments sent “collect” will and special equipment must be approved before not be accepted). Complete shipping information use, and all displays are subject to inspection by will be available in the Exhibitor Services Manual. the Fire Prevention Bureau. Any exhibits or parts thereof found not to be fireproof may be ordered Exhibit Eligibility to be dismantled. All aisles and exhibits must be All products and services exhibited must be kept clear at all times, and fire stations and fire

#RTDNA21 | 15 extinguisher equipment are not to be covered or Freeman and Hilton Denver City Center against obstructed. Enclosed areas in a booth need to be and from any and all loss, cost, damage, liability, equipped with a UL approved battery-operated or expense that arises out of or from, or by any smoke detector and a 2A10BC Fire Extinguisher. reason of any act or omission of the exhibitor, his employees or agents. Food & Beverage Products With prior approval from the Meetings Manager, Line of Sight Policy food and beverage services are permitted at the All booths, regardless of size or type, should be exhibitor’s booth except during official, sponsored designed in such a way so as to eliminate line- food functions in the exhibit hall. All food of-sight obstructions from one exhibit to the service must be coordinated through the hotel/ next. A solid wall or banner between booths is convention center caterer. Food preparation and inappropriate. cooking are prohibited in the exhibit hall. An exception is that exhibitors may use plexiglass Independent Contractors or similar transparent material as walls, still Exhibitors who plan to use service contractors other allowing for line of sight from one booth to the than those appointed by show management must next. notify RTDNA and Freeman by the date indicated on the Exhibitor Appointed Contractor form found Music Licensing in the Exhibitor Services Manual. Independent As a condition of exhibit management’s contractors must abide by the following: Perform acceptance of the exhibitor’s application, all services in a timely and professional manner, in exhibitor hereby warrants and presents that no accordance with RTDNA established deadlines. Not copyrighted music will be performed, either live engage in solicitation of business on the exhibit or recorded, at the direction of the exhibitor floor floor for present and/or future conventions. Provide or in company leased rooms during the meeting a Certificate of Insurance no later than August 23, dates unless the exhibitor has obtained written 2021. Register all employees and temporary help at permission from the copyright owner for such the Exhibitor Registration Desk. use. All copyright fees applicable to music or entertainment used as part of an exhibit are the Insurance full responsibility of the exhibitor. The exhibitor Each exhibiting company is responsible for must make payment of the fees directly to obtaining insurance (Liability and Fire/Theft) in the applicable copyright agency. Should the such amounts deemed appropriate to comply exhibitor violate the provision, the exhibitor with its obligations hereunder and for its own agrees to indemnify, save, hold harmless, defend protection. Certificates of liability insurance and bear all expenses as they are incurred by must be submitted to the Meeting Manager RTDNA and its respective directors, officers, by September 1, 2021. Exhibitor appointed agents, employees, and each of them, from and contractors are also required to submit certificates against any and all claims, costs, and expenses of liability insurance. Exhibitors wishing to insure (including legal fees and expenses), demands, their exhibit materials, goods and/or wares of actions, and liabilities of every kind and character exhibits against theft, damage by fire, accident, or whatsoever with respect to the unauthorized use loss of any kind, must do so at their own expense. of copyrighted music.

Liability Photography Each exhibitor agrees to protect, save and keep Exhibitors are not permitted to bring in their own RTDNA, Freeman and Hilton Denver City Center photographer, with exception of the sponsor forever harmless from any damage or charges for the Headshot Studio. Only the official imposed for violation of any law or ordinance by photographer may take photographs in the the exhibitor, his employees or agents as well Exhibit Hall. RTDNA may be photographing or as to strictly comply with the application terms videotaping at the conference. By exhibiting and conditions as contained in the agreement at RTDNA21, you acknowledge these activities between RTDNA, Freeman and Hilton Denver and agree to allow these images to be used by City Center regarding the exhibition premises; RTDNA publications, on their websites, and in any and further, the exhibitor shall at all times protect, other marketing and promotional materials. indemnify, save, and keep harmless RTDNA, 16 | RTDNA21.RTDNA.ORG Sales and/or Solicitation of Orders removed and destroyed. Additionally, door-drops RTDNA is designed specifically to educate or other on-site promotion of any event is strictly registrants of the conference. The exhibits are prohibited, unless contracted with RTDNA. an integral part of the educational program. Therefore, the sole purpose for contracting Smoking exhibit space is to display and/or demonstrate No smoking is permitted within the exhibit hall only products and/or services that are specific or hotel/convention center at any time, including to the field of journalism. The selling of any installation, exhibit hours, and dismantling. products or services during the RTDNA21 conference is limited to those that are germane Sound Restriction to the journalism industry, or otherwise Exhibitors may not use audible electronic, specifically permitted by RTDNA. All other sales mechanical apparatus, or open audio systems or solicitation of orders are strictly prohibited. that may be heard outside the exhibitor’s assigned space or may interfere or prove Scheduling of Sponsored Events objectionable to attendees or other exhibitors. All sponsored and/or affiliate meetings and RTDNA21 management reserves the right to functions taking place at the Hilton Denver require exhibitors to discontinue any activity that City Center must be sanctioned by RTDNA and causes the annoyance or interference of others. require prior written consent. No sponsored/ affiliate events for the RTDNA audience at the Staffing of Exhibits Hilton Denver City Center or an off-site location Exhibits must be staffed at all times during may conflict with any planned conference exhibit hours. RTDNA requests strict adherence educational sessions, exhibit hours or any other to the opening and closing hours. It is imperative scheduled meeting-related functions. that no exhibitor begins dismantling, packing or teardown of their space prior to hall closing at 4 The hotel will not distribute, permit, or cause p.m. on Friday, September 24, 2021. This could to be distributed, any materials, publications or result in denial of next year’s exhibit application other collateral to the hotel rooms of the group’s for the exhibitor. meeting attendees without prior written consent from RTDNA. Subletting of Space The subletting, assignment, or apportionment of Security the whole or any part of space by an exhibitor is As a courtesy to exhibitors, watchman service for prohibited. No exhibitors may permit any other the exhibit area will be furnished during the hours as party to exhibit any goods in their space, other deemed necessary by RTDNA but the safekeeping than those goods manufactured or handled by of the exhibitor’s property shall remain the the contracting exhibitor. No exhibitors may responsibility of the exhibitor. The furnishing of such permit the solicitation of business by others service is in no case to be understood or interpreted within their space. by exhibitors as a guarantee to them against loss or theft of any kind. Terms of Payment The applicant agrees to enclose with their Signs or Promotion for Exhibitor-Related application, full payment to Radio Television Events Digital News Association. All payments – credit Signs, banners, posters, or flyers advertising a card or ACH payments preferred - should be booth may not be posted or displayed at any made payable to the Radio Television Digital location inside or outside the hotel/convention News Association and forwarded to the RTDNA center other than the exhibitor’s booth. Exhibitors office: RTDNA, Attn: Tara Puckey, The National sponsoring a non-approved event are limited to Press Building, 529 14th Street, NW, Suite 1240, the use of signage to their exhibit space for any Washington, D.C. 20045. To be included in initial purpose. No signs will be permitted to advertise space assignments, the exhibit application and affiliate events in any public space in the hotel full payment must be received. Space will not outside their booths. This includes signs and/ be assigned or held without the application or exhibitor staff holding signage or directing and all appropriate fees. Sponsorship and attendees to transportation. Such signage will be exhibit benefits will not be fulfilled without this application and all appropriate fees paid in full. #RTDNA21 | 17 Unoccupied Space Utilities Space not claimed and occupied (for which Complete information on utilities will be available no special arrangements have been made in in the Exhibitor Services Manual. writing to RTDNA) prior to 5 p.m. on Wednesday, September 22, 2021, shall revert to RTDNA to be Violations occupied in any manner and for such purposes as Violation of any of these rules, regulations, RTDNA may see fit. and guidelines on the part of the exhibitor, his employees or agents, shall cancel the right Use of Names, Logos, and/or Acronyms to occupy space and will forfeit to RTDNA all The names, logos, and acronyms of the RTDNA21 monies that may have been paid. Upon evidence conference and/or RTDNA are proprietary marks. of violation, management may re-enter and Use of the names in any fashion, by any entity, for take possession of the space occupied by the any purpose, is expressly prohibited without the exhibitor and may remove all persons and goods written permission of RTDNA. at the expense of the exhibitor. The exhibitor shall pay all expenses and damages that RTDNA may Use of Program Content Information incur thereby. In the event of a violation, RTDNA Information presented during RTDNA conference reserves the right to refuse exhibit privileges is the property of RTDNA and the presenter. for the following year. Exhibiting companies Information may not be recorded, photographed, participating in RTDNA are responsible for copied, photocopied, transferred to electronic communicating the rules, regulations, and format, reproduced or distributed without the guidelines of RTDNA to their agents, employees, written permission of RTDNA and the presenter. contractors, and anyone connected with or Any use of the program content that includes, but authorized by the exhibiting company. is not limited to, oral presentations, audiovisual materials used by speakers, and program handouts without the written consent of RTDNA is prohibited.

Questions? Contact Holly Rose, RTDNA21 Sponsorship & Exhibit Sales @ [email protected]

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