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ASIA UR%S Programme (8523($1&200,66,21 $6,$85%63URJUDPPH *XLGHOLQHVIRU$SSOLFDQWV (&EXGJHWOLQH% $VLD8UEV3URJUDPPH *XLGHOLQHVIRU$SSOLFDQWV 7$%/(2)&217(176 1 The Asia Urbs Programme...........................................................................................................3 1.1 Objectives of the programme and priority issues for 2000 ......................................................3 1.2 Size of financial support by the European Community ...........................................................3 2 Rules concerning the present Call for proposals..........................................................................4 2.1 criteria for eligibility ................................................................................................................4 2.1.1 Eligibility of applicants: who may apply .........................................................................4 2.1.2 Partnership and eligibility of partners .................................................................................5 2.1.3 Eligibility of projects: projects for which an application may be made...........................5 Size of Projects.........................................................................................................................5 Geographical areas ...................................................................................................................6 Type of activities......................................................................................................................6 Ineligible types of activities are: ..............................................................................................9 Number of proposals per applicant ..........................................................................................9 2.1.4 Eligibility of costs: costs which may be taken into consideration for the grant...............9 Eligible direct costs ................................................................................................................10 Eligible indirect costs and overheads .....................................................................................10 Ineligible costs........................................................................................................................10 2.2 How should an application be made and the procedures followed ........................................11 2.2.1 Application form and supporting documents ....................................................................11 Supporting documents............................................................................................................11 2.2.2 Where and how to send the applications...........................................................................11 2.2.3 Deadline.............................................................................................................................12 2.2.4 Further information ...........................................................................................................12 2.2.5 Acknowledgement of receipt.............................................................................................13 2.3 Evaluation and Sselection of aApplications...........................................................................13 2.4 Information concerning the Commission decision on the award of tThe grant .....................15 2.5 Conditions applicable following the Commission’s decision to award a grant .....................15 3 List of Annexes .........................................................................................................................17 Annex A:Grant Application Form Annex B: Budget (Excel format) Annex C: Logical Framework (Excel format) Annex D:Daily Allowance Rates (per diems) as of 1 January 2000 Annex E: Standard Contract 2 $VLD8UEV3URJUDPPH *XLGHOLQHVIRU$SSOLFDQWV 7KH$VLD8UEV3URJUDPPH 2%-(&7,9(62)7+(352*5$00($1'35,25,7<,668(6)25 Asia Urbs was conceived as an instrument for implementing the EU strategy toward Asia. Its overall objectives are: (a) strengthening EU participation in the socio-economic development of Asian countries through support to Asian authorities in applying and developing appropriate policies; and (b) enhancing understanding and co-operation between European and Asian local communities. The Programme is intended to create durable links between European and Asian local communities through the implementation of projects jointly submitted by EU and Asian local authorities in the field of urban management, urban socio-economic development, urban environment and urban infrastructure. The Programme is designed to bring urban development planning closer to the local population, by focusing on citizen participation and capacity building. The Programme is designed to benefit citizens in Asian cities where projects are located. Priority target groups are the urban poor, women, street children, squatters, and other disadvantaged groups. Other beneficiaries will include civil society organisations and economic partners who are involved in project activities as well as Asian and European governments, who will benefit from the increased knowledge and awareness brought by the Programme. 6,=(2)),1$1&,$/6833257%<7+((8523($1&20081,7< The global indicative amount available under the present Call for Proposals is 9 million euro. Size of grants The following minimum and maximum amounts apply to the grants for the individual projects that may be financed under the programme: • minimum 300,000 euro and maximum 500,000 euro for Development or Information-sharing projects; and • minimum 10,000 euro and maximum 15,000 euro for Studies. Moreover, a grant may not exceed 65% of the total eligible project costs (see also 2.1.3 below). The balance must be financed from the applicant’s or partners’ own resources, or from sources other than the EC budget. 3 $VLD8UEV3URJUDPPH *XLGHOLQHVIRU$SSOLFDQWV 5XOHVFRQFHUQLQJWKHSUHVHQW&DOOIRUSURSRVDOV The present guidelines set out the rules for the submission, selection and implementation of projects for the above-mentioned programme and are in application of the 9DGHPHFXP RQ *UDQW 0DQDJHPHQW adopted by the European Commission in 1998. &5,7(5,$)25(/,*,%,/,7< There are three sets of eligibility criteria. These concern: • the applicants who may request a grant • the projects for which a grant may be awarded • the types of cost which may be taken into account for the amount of the grant. 2.1.1 Eligibility of applicants: who may apply Applicants must comply with the following conditions in order to be eligible for a grant: • be a local government. The term ‘local government’ refers to any legislative tier of government that is below the national level; • be located within the European Union, or in one of the 16 beneficiary countries in South and South East Asia;1 • be directly responsible for the management of the proposed project, not acting as an intermediary. Potential applicants are not entitled to participate in Calls for Proposals or be awarded grants if: • They are bankrupt or being wound up, are having their affairs administered by the courts, have suspended activities or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations; • They are the subject of proceedings for a declaration of bankruptcy, for winding-up, for administration by the courts or for any similar procedure provided for in national legislation or regulations; • They have been convicted of an offence concerning professional conduct by a judgement which has the force of UHVMXGLFDWD • They are guilty of grave professional misconduct proven by any means which the European Commission can justify; • They are guilty of serious misrepresentation in supplying the information required by the European Commission as a condition of participation in a Call for Proposals or contract; 1 Bangladesh, Brunei Darussalam, Bhutan, Cambodia, India, Indonesia, Lao People’s Democratic Republic, Malaysia, Maldives, Nepal, Pakistan, Philippines, Singapore, Sri Lanka, Thailand, Vietnam. 4 $VLD8UEV3URJUDPPH *XLGHOLQHVIRU$SSOLFDQWV • They have been declared to be in serious breach of contract for failure to comply with obligations in connection with another contract with the European Commission or another contract financed with Community funds; • They have attempted to obtain confidential information or influence the Evaluation Committee or European Commission during the evaluation of current or previous Calls for Proposals; • They are in a position of having their powers suspended by act of superior government. 2.1.2 Partnership and eligibility of partners Applicants must act in consortium with other local governments. Such consortia must consist of at least three local governments, namely two from two different Member States of the European Union and one from an Asian partner country. Although the minimum requirement of at least three local governments is compulsory, additional partners may be involved. Partners of applicants must satisfy the same criteria as those for applicants. The applicant will be the lead organisation and, in case of selection, the contracting party (the “Beneficiary”). Even though the Commission will conclude a contract with the Beneficiary only, all partner organisations should contribute actively to the implementation of the Asia Urbs project. The applicant and its partners are advised to draw up an agreement defining the technical and financial rights and obligations of each party. A clear written
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