PARTY OF THE CENTURY RBC ROARIN’ BUSINESS CONFERENCE BALL STATE UNIVERSTIY

March, 16th 2019 Michigan Tech University Great Lakes Affliate of Colleges and University Residence Halls – Regional Business Conference

Table of Contents Letter from the Chair ………………… 3 The Theme ………………………………. 4 Meet the Party Hosts …………………. 5-10 Ball State Universtiy ………………….. 11-12 Conference Summary ………………… 13 Conference Schedule …………………. 14 Housing ………………………………….. 15 Registration …………………………….. 16 Dining …………………………………….. 17 Facilities …………………………………. 18 Ceremonies ..……………………………. 19 Philanthropy ..………………………….. 20 Transportation …………………………. 21-24 Volunteers ………………………………. 25 Budget ……………………………………. 26-27 Sponsorship …………………………….. 28 Sustainability …………………………… 29 Technology ……………………………… 30 Security ………………………………….. 31 Letter of Support……………………….. 32 Letter of Support ………………………. 33 Host Acknowledgement Form ………. 34-36 Registration Form……………………… 37-38 Alcohol and Drug Abuse Policy 39 Form ………………………………………. Sources …………………………………… 40

2 Letter from the Chair

3 Theme

It is our hope, as the conference staff, to host a roarin’ good conference, based upon the theme of the 1920’s. The conference will be a celebration of the new century with a nod to the old. We, as the conference staff, would like to incorporate this theme throughout our conference. Our theme will allow us to continue an age old tradition of hosting a conference and celebrating a century of change. We invite you to ‘ankle’ over to the Roarin’ 2020 GLACURH Regional Business Conference. After Ball State’s own centennial, it would be a wonderful way to continue by hosting this conference. We wish to lead this conference in high spirits, and make this the Bee’s Knees of the year. Our theme will incorporate the 20’s highlife with the extravagant feel of a party.

4 Meet the Party Hosts

Allison Norman - Conference Chair

• Favorite thing about Ball State: The strong community that has been built on a medium-sized campus. • Favorite thing about Muncie: Listening to live music at Cannon Commons • Fun Fact: I bring a bottle of Sriracha to every conference

Jackie Weisenfelder - Finance Chair

• Favorite thing about Ball State: All of the wonderful people that make this place into a home • Favorite place in Muncie: Queer Chocolatier or The Caffeinery • Fun Fact: I have a T-Rex tattoo in honor of my residence hall

Sammy Turner - Housing Chair

• Favorite thing about Ball State: David Owsley Museum of Art. • Favorite place in Muncie: The Cup in the Village • Fun Fact: My favorite place to visit when I am home is the Field Museum (in Chicago)

5 Cailyn Rossiter - Dining and Hospitality Chair

• Favorite thing about Ball State: I love the sense of community and purpose I’ve found in several different aspects of campus life. • Favorite place in Muncie: MADJAX Creative Space in downtown Muncie • Fun Fact: I taught myself how to speak pig Latin when I was a kid.

Alyssa Cooper - Facilities Co-Chair

• Favorite thing about Ball State: My favorite thing about Ball State is the Rinard Orchid Greenhouse. • Favorite place in Muncie: Bob’s Comic Castle • Fun fact: I don’t have a sense of smell!

Erin Hernandez – Facilities Co- Chair

• Favorite thing about Ball State: I love how we have such great groundskeepers that keep our campus clean and make us proud as students. • Favorite place in Muncie: Made in Muncie, Minnetrista, or The Queer Chocolatier • Fun Fact: I’m an orientation leader. 6 Alex Flores - Technology Co-Chair

• Favorite thing about Ball State: There are a lot of opportunities for people of different cultural backgrounds. • Favorite place in Muncie: The National Model Aviation Museum, primarily because I am extremely interested in aviation. • Fun Fact: I am Red-Green Color Deficient.

Alec Ward – Technology Co-Chair

• Favorite thing about Ball State: I love the community of students here on campus. • Favorite place in Muncie: Village Green Records • Fun Fact: I can play guitar, drums. mallet instrument, and basically any other percussion instrument.

Chance Taylor - Transportation Chair

• Favorite thing about Ball State: The community and the opportunities Ball State provides to expand your community to grow as one. I also love to hammock in the University Green. • Favorite Place in Muncie: Downtown Muncie during the Art Walk • Fun Fact: I have been to France and Spain

7

Will Snyder - Sustainability Chair

• Favorite thing about Ball State: All of the opportunities to get involved in the campus community • Favorite place in Muncie: Elm Street Bar and Grill is a re-purposed warehouse and has so much history for people to enjoy. • Fun Fact: I’m a first-degree black belt in taekwondo and have been practicing since I was 9 years old.

Megan Stinson – Registration Co-Chair

• Favorite thing about Ball State: I enjoy chillin’ with Frog Baby. • Favorite Place in Muncie: The Spirit of the American Doughboy Statue • Fun Fact: I enjoy sculpting in my free time.

Taylor Fudge - Registration Co- Chair

• Favorite thing about Ball State: I love the sense of community on campus. I couldn't imagine myself calling anywhere else a second home. • Favorite place in Muncie: The Caffeinery • Fun Fact: My last name is also a food. .

8

Michael Jackson – Sponsorship & Philanthropy Chair

• Favorite thing about Ball State: I love going to the Village to taste local restaurants. • Favorite Place in Muncie: Deb’s Handmade Soap • Fun Fact: I love to play basketball.

Bri Kilbane - Ceremonies and Volunteerism Chair

• Favorite thing about Ball State: The Frog Baby . Legend has it that rubbing her nose will bring you good luck on exams. • Favorite Place in Muncie: Made in Muncie is a pottery place downtown where you can paint your own ceramics. • Fun Fact: I think that ketchup tastes spicy.

9

Bradford Peace – Conference Advisor

• Favorite thing about Ball State: I enjoy being able to work with student organizations through my position in the Office of Housing and Residence Life. • Favorite Place in Muncie: The Caffeinery, a coffee shop downtown • Fun Fact: I had the opportunity to be an RBC Conference Chair during my time in MACURH.

Emmi Infante – Conference Advisor

• Favorite thing about Ball State: I enjoy the SAAHE program. • Favorite Place in Muncie: I love coffee and being outdoors! I like to grab coffee at The Caffeinery and then taking walks through Minnetrista Park • Fun Fact: I’m an identical twin.

10

Ball State History

Ball State University was founded in 1918 by Edmund, Frank, George, Lucius, and William Ball, five brothers who moved to Muncie in order to grow their glass business. Upon arrival in Muncie, the brothers and their families quickly realized that there was no institution of higher education located nearby. They wanted to make a change in the community. After many failed attempts, Ball State finally took root.

The institution began as a school providing only teacher education in 1899. The purchased the failed institution shortly after and donated the land to the state of Indiana on the premise that it was to be opened again as a site of higher education. Upon opening in 1918, the university was named Indiana State Normal School Eastern Division. The school was renamed in 1965 as voted on by the Indiana General Assembly in honor of the five Ball Brothers and their contributions.

Beneficence , also referred to as Benny, serves as the logo for Ball State University. She stands on the southwest side of campus and represents the generosity of the Ball brothers that brought Ball State to Muncie to begin with. Sculptor was commissioned by the Muncie community to create Beneficence, and she was unveiled in 1937.

Beneficence

11 Frog Baby

The Frog Baby statue stands in the middle of a fountain near the center of Ball State’s campus. Students often dress her up in honor of upcoming holidays or changes in the seasons. Legend has it that rubbing her nose is guaranteed to bring students good luck on their exams.

Shafer Tower

Shafer Tower is a noticeable landmark on the Ball State skyline. At 150 feet tall, the tower is home to 48 bells that chime across campus every fifteen minutes.

12

Conference Summary

Event Date Registration Opens 1/1/2020 Registration Closes 2/11/2020 Late Registration Opens 2/11/2020 Late Registration Closes 2/18/2020 RBC 2020: The Roarin’ 3/20/2020- 20s 3/21/2020 RBC 2020: The Roarin’ 3/13/2020- 20s Alternate Weekend 3/14/2020

13 Conference Schedule

Friday Time Event Location 3:00pm-6:00pm Check-In Courtyard by Marriott 3:30pm-5:30pm Bid Team Practice Student Center 4:30pm-7:00pm Dinner on the Town Muncie 7:00pm-8:00pm Opening Ceremonies Student Center 8:00pm-12:00am Boardrooms Student Center

Saturday 7:00am-8:00am Breakfast Student Center 8:00am-12:00pm Boardrooms Student Center 12:00pm-1:30pm Lunch & Philanthropy Student Center & Elliott Dining 1:45pm-4:00pm Boardrooms Student Center 4:00pm-5:30pm Banquet Preparation Courtyard by Time Mariott 5:30pm-6:00pm Banqueet Seating Student Center 6:00pm-8:00pm Banquet Student Center 8:00pm-12:00am Boardrooms Student Center

Sunday 12:00am-12:00pm Checkout Courtyard by Mariott

14 Housing

Courtyard by Marriott Hotel Muncie is a newly-built hotel less than 2 miles away from campus. This location offers free 24/7 High Speed Wifi and the free use of a conference room which can be utilized by the Regional Board of Directors during pre-conference business and for hospitality during the conference. While staying at the hotel, guests will have access to free parking in a private parking garage located directly behind the hotel. We plan to use rooms with two queen beds for conference delegates (the hotel has 77 of these rooms available). Delegates will be housed four to a room, where applicable. Advisors will have the option of choosing single or double rooms. Gender-inclusive housing will be available for all conference attendees who express their preference on the registration form. Delegations will be housed together where gender preferences align appropriately.

15 Registration Registration for our conference will open on January 1, 2020 after RBD approves our last budget. Registration will close on February 11, 2020 to ensure that institutions have enough time to set their delegations and gages costs associated with each delegate that they plan to bring. Late registration will close on February 18, 2020 to ensure that we give the hotel enough notice for the number of rooms necessary and so the conference staff has an adequate amount of time to create door decorations and name tags. The cost of late registration will be an additional $10 for every delegate and advisor registered after February 11th. These dates are subject to change based upon when the budget is finalized and when the definitive dates for the conference are set upon being granted the opportunity to host RBC 2020.

16

Dining Friday Night Dinner- Dinner on the Town As delegates arrive to Muncie on Friday night, we want to encourage everyone to grab dinner from one of Muncie’s many restaurants. Ball State sits near downtown Muncie which features a variety of restaurants which can satisfy all delegates’ hunger. Additionally, to the north of campus is a major east-west thoroughfare featuring a bevy of chain restaurants and local options. All just a short drive from campus, we believe our community partners will be excited to host RBC delegations for a delightful dinner to kick off the conference experience.

Saturday Breakfast The Courtyard by Marriott does not offer a free breakfast with the stay so our staff is arranging to have continental breakfast catered to the boardroom space. Our team is working with Ball State University catering to offer a continental breakfast of pastries and breads, fresh fruit, Starbucks coffee, orange juice, and water to start the day.

Saturday Lunch For Saturday lunch, we are working with campus dining authorities to offer meal swipes for delegates to dine in either our a la carte style dining area, called “The Tally” in our Student Center, where boardrooms will be, or in an adjacent, buffet-style facility, Elliott Dining.

Saturday Dinner - Banquet Saturday dinner, the Banquet, will feature a pasta, salad, and bread buffet. The preliminary plan is to offer lasagna, pastas with sauce choices, Caesar, and Italian salads, and bread.

Sunday Breakfast Sunday breakfast will be Grab-and-Go at the Courtyard by Marriott. Delegations will be able to check out and snag breakfast on their way back to their campuses. We will look to provide more options through in-kind donations but our staff will look to provide, at a minimum, fruit, granola bars, juice, coffee, milk, and water.

At each of these meals, as well as with the hospitality room, our staff will work to accommodate any dietary restrictions and needs as delegates need.

Please note: All food options are subject to change.

17 Facilities Joint boardroom will be held in Cardinal Hall, which is on the third floor of the Student Center and has a capacity of more than 200 delegates with tables. Positional boardrooms will be in Cardinal Hall as well because the room can be effectively divided to allow both NCCs and NRHH-CCs to function independently in their boardrooms on either side of the wall. This short walk will allow delegates to minimize their travel time and maximize their time in boardrooms. We anticipate having boardroom tables set up in with long tables all facing the front, but with aisles to ease accessibility. Advisors will also be able to remain close by as the advisor workroom and presentation room will be on the third floor of the Student Center also. The boardrooms will be directly across the hall from restrooms as well as directly one flight of stairs above another set. Technology will include Wireless internet, Conference Telephone Access, and many other accommodations. Ball State is a notoriously-friendly ADA school and the accommodations for RBC 2020 will be as well. The Student Center spaces we have slated to use for the boardrooms and banquet are all easily ADA accessible and our staff will work to make directions clear and convenient during the conference weekend. To create an enjoyable experience for all delegates, we will work to provide any accommodations throughout the weekend, such as a sign language interpreter to ensure everyone is able to partake in the RBC festivities.

18 Ceremonies

Our Awards Ceremony will be held in the Cardinal Ballroom in the L.A. Pittenger Student Center. At this ceremony we hope to have our University President Geoffrey Mearns as our keynote speaker. President Mearns’ initiative on partnering Ball State University with the Muncie community illustrates his commitment to community and philanthropy. We believe that President Mearns will lend insight into his experiences at Ball State and other institutions pertaining to leadership in higher education.

19 Philanthropy

As part of our region’s commitment to serving the Ronald McDonald House Charities and our proximity to the Ronald McDonald House in Indianapolis, the passive portion of our philanthropy section will be physical donations to the Ronald McDonald House of high-need items which include canned goods, non-perishable food items, paper products, etc. These items will then be shipped to the Ronald McDonald Main Office in Indianapolis.

Since the region has recently passed legislation to take on virtual business, the Ball State Conference Chair Committee believes that we could spend part of our time at RBC partaking in an active philanthropy. As NCCs and NRHH-CCs we spend a lot of time in boardrooms at various conferences and sometimes miss out on opportunities to take part in the hands-on aspect of philanthropy. Next year, after split boardroom, we are proposing that NCCs can take part in making tie-blankets while their respective counterparts (NRHH-CCs) are at lunch and vice versa. To make this feat more obtainable given our constraints on time and money, the Ball State University Student Action Team (SAT) will aid in financing the materials needed and aid in the creation of the tie blankets. These blankets will be donated to Bethel Pointe Nursing Home located close to Ball State’s campus in Muncie, Indiana.

We hope that this change gives NCCs, NRHH-CCs, and advisors the opportunity to bond and create stronger connections with other institutions within the region.

20 Transportation

If institutions travelling to RBC 2020 prefer not to drive their own vehicles, our Conference Staff will be happy to work with these delegations to provide adequate transportation to and from their arrival site and transportation around Muncie. Ball State is approximately equidistant between the Indianapolis Airport, Dayton Airport, and Cincinnati Airport, providing delegations with several options should they choose to fly. Our staff will offer shuttle transportation via university-owned vehicles, with ADA accessible capabilities, for any delegations that need assistance. While in Muncie, delegates attending RBC 2020 will have an option to travel via their own vehicle between the hotel and campus or ride in the conference shuttles. Upon registration, each delegation will receive maps and directions about how to get to BSU from major highways and also will receive navigation information for Muncie and Ball State. Parking on campus will be free Friday night and Saturday all day. If a delegation needs to arrive to campus prior to 5pm on Friday, our Conference Staff will work to provide parking passes.

Distance to Ball State from Courtyard Mariott

21 School Miles from BSU Driving Time

Bradley University 263 4 hours 12 minutes

Butler University 58 1 hour 10 minutes

Carthage College 307 4 hours 52 minutes

Central Michigan University 276 4 hours 9 minutes

Easter Illinois University 185 3 hours 6 inutes

Eastern Michigan University 218 3 hours 27 minutes

Ferris State University 305 4 hours 34 minutes

Grand Valley State University 263 4 hours 2 minutes Illinois Institute of 228 3 hours 38 minutes Technology Illinois State University 251 4 hours 2 minutes

Indiana State University 143 2 hours 24 minutes Indiana University – 115 2 hours 3 minutes Bloomington Indiana University-Purdue 66 1 hour 12 minutes University Indianapolis Indiana Universty South 145 2 hours 33 minutes Bend Lawrence Technology 253 3 hours 53 minutes University Loyola University Chicago 241 3 hours 55 minutes

Marquette University 328 5 hours 7 minutes

Michigan State University 210 3 hours 12 minutes Michigan Technological 650 10 hours 24 minutes University Northern Illinois University 291 4 hours 35 minutes

Northwestern University 245 4 hours 8 minutes

Oakland University 269 4 hours 12 minutes

Purdue University 115 2 hours 1 minute

22 Purdue University Northwest 206 3 hours 14 minutes Rose-Hulman Institute of 140 2 hours 19 minutes Technology Saginaw Valley State 300 4 hours 29 minutes University Saint Xavier University 228 3 hours 59 minutes Southern Illinois University 330 5 hours 10 minutes Carbondale Southern Illinois University 295 4 hours 34 inutes Edwardsville University of Evansville 230 3 hours 45 minutes

University of Guelph 429 6 hours 55 minutes University of Illinois at 231 3 hours 41 minutes Chicago University of Illinois at 172 2 hours 53 minutes Urbana-Champaign University of Indianapolis 69 1 hour 15 minutes

University of Michigan 219 3 hours 27 minutes

University of Saint Franscis 241 3 hours 48 minutes

University of Windsor 239 3 hours 48 minutes University of – 553 8 hours 29 minutes Eau Claire University of Wisconsin – 443 6 hours 51 minutes Green Bay University of Wisconsin – La 517 7 hours 58 minutes Crosse University of Wisconsin – 332 5 hours 15 minutes Milwaukee University of Wisconsin – 413 6 hours 24 minutes Oshkosh University of Wisconsin – 304 4 hours 47 minutes Parkside University of Wisconsin – 416 6 hours 43 minutes Platteville University of Wisconsin – 616 9 hours 29 minutes River Falls University of Wisconsin – 479 7 hours 27 minutes Stevens Point

23

University of Wisconsin – 576 8 hours 51 minutes Stout University of Wisconsin – 347 5 hours 35 minutes Whitewater Wayne State University 241 3 hours 49 minutes

Western Illinois University 313 5 hours 20 minutes

Western Michigan University 201 3 hours 8 minutes 576

24

Volunteers We will be gaining volunteer interest through the various housing organizations at Ball State (RHA, NRHH, SAT, Resident Assistants, and Academic Peer Mentors, etc.) as well as extending the opportunity to Greek Life at Ball State. We hope to have around 50 volunteers to help the conference run smoothly and offer the best experience possible to the attendees. Our volunteers will be easily identifiable through a brightly colored conference shirt and will be knowledgeable of the conference details and FAQs pertaining to facilities, technology, and other crucial aspects of the conference.

25 Budget (USD)

26 Budget (CAD)

27

Sponsorship

We are confident and ambitious with our intent to gain a bevy of sponsorships for the 2020 Regional Business Conference. Should our bid be successful, we plan to reach out to potential sponsors in the Ball State and Muncie communities. We recognize that each dollar we receive in sponsorship is one less dollar that our delegates have to pay, and we plan to be diligent about curating as much sponsorship money and in-kind donations as possible.

Additionally, as Friday night dinner will be on the town, we plan to contact many different Muncie businesses to ask if they would like to provide coupons which will be made available to the delegations digitally, if applicable, or at the check-in tables upon arrival.

Here is a short list of some of the business located around Muncie that we will try to connect with: • Gallery 308 • Barry Hickey and Associates • Cornerstone Center for the Arts • Hurst Financial Management • Gordy Fine Art and Framing • Ameriprise Financial • Muncie Civic Theater • City Securities • Drumm & Co. • Estep, Berkey, Simmons • The Artist Within • First Merchants Bank • Middletown Arts Project • J.K. Harris • Mutual Bank • Canan Commons • Old National Trust 7 Investment Management • YMCA • Minnetrista • And many more! 28 Sustainability

As a Conference Staff, we have analyzed and identifying the key planning components for the GLACURH Business Conference that are essential to understanding where sustainable steps can be taken. The following categories have been identified as potential areas for consideration: • Facilities • Dining & Hospitality • Registration • Housing

The sustainable practice of each of these categories can then be understood using the following general guidelines: • Recyclable Waste Awareness • Paper & Plastic misuse • Energy Conservation • Water Conservation

Social Media Campaign - To incentivize participation in our efforts for sustainability, we plan to create a competition between attendees on social media o Every time a recyclable item is discarded in the appropriate receptacle, add post on Twitter with respective school name and earn points.

Examples: #rbcgreen20 #rbcrecycle20 #rbc2020

We also hope to create signage for recycling bins with reminders to participate and for savvy water usage within our housing facilities throughout the conference.

29 Technology

Ball State and our Conference staff are prepared and excited to meet the technology needs of the Regional Business Conference. Wifi will be provided on campus through Eduroam or for institutions that may not have access to Eduroam, our staff will provide access to the Ball State network. Boardroom spaces will be equipped with power strips and extension cords with the goal of providing at least one outlet to each member of boardroom at all times. Boardroom and advisor spaces are equipped with projector and audio capabilities to ensure each room can host outstanding presentations and activities. Our staff will be communicating with the region prior to RBC weekend via newsletters and our conference website. Guidebook will be used throughout the weekend and updated with all relevant information prior to everyone’s arrival on campus. Further, our staff is considering initiatives to engage with delegates through social media such as Facebook, Instagram, Twitter, and Snapchat.

30 Security

We plan on connecting with our University Police Department to inform them of our event should we secure the bid. We also plan on alerting the Muncie Police Department of the event so they are aware of the increased traffic in the city. Our conference staff will be in communication with our university to formulate a security plan specifically for our conference.

University Police’s Department Description is outlined below:

University Police, a division of Student Affairs and Enrollment Services, serves the university and Muncie communities by helping to provide a safe living and learning environment. Members of our department promote social justice and responsibility through education, interaction with members of the community, and, when necessary, enforcement of the law. Our department strives to become a model agency by adopting best practices and innovative programs. Officers and staff are expected to conduct themselves ethically and responsibly, providing the best possible service, protection, and security to the university and community.

31

Letter of Support

32 Letter of Support

33 Host Acknowledgement Form

34

35

36

Registration Form

37

Registration Form

Institutions unable to pay conference costs up front will be required to sign a promissory note. Per NACURH policy, institutions opting to sign a promissory note are required to pay outstanding balances within thirty (30) days of the completion of the conference. These forms are drafts and do not necessarily represent finalized versions of the forms that will be used for our conference.

38 Alcohol and Drug Abuse Policy Form

39 Sources Page 11 “Beneficence (Benny) Flickr, Yahoo!, 22 Nov. 2007 www.flickr.com/photos/philgenberg/2054901069

Page 12 Kirkman, Allie.”Frog Baby: Ball State’s Little Touch of Luck.” Ball State Daily, 30 Aug. 2018, www.ballstatedaily.com/article/2018/08/news-frog-baby-ball -states-little-touch- of-luck. . Looker, Garrett. “Schafer Tower: 48 Bells and 150 Feet.” Ball State Daily, 14 June 2018, www.ballstatedaily.com/article/2018/06/shafeer-bell-tower-48-bells-that-represent-ball- state.

Page 15 “Courtyard Muncie at Horizon Convention Center.” www.mariott.com, www.mariott.com/hotels/travel/indmu-courtyard-muncie-at-horizon-convention-center/.

Page 18 “Second Floor.” Ball State University, ww.bsu.edu/about/administrativeoffices/studentcenter/meetingrooms/secondfloor.

Page 19 “Geoffrey Mearns Named Incoming President for Ball State University.” Ball State University, www.bsu.edu/news/articles/2017/1/mearns-named-ball-state-university- president.

Page 20 “Keeping Families with Sick Children Together and near the Care and Resources They Need.” Mission and Vision, www.rmhc.org/.

Account, @sat_bsu, Twitter, 24, Feb. 2019, twitter.com/sat_bsu , , Page 30 Spangler, Todd. “Instagram Is Purging Fake Followers Obtained Through Third-Party Apps.” Variety, Variety, 19 Nov. 2018, variety.com/2018/digital/news/Instagram-fake- followers-crackdown-third-party-apps-1203032320

Account, TwitterVerified. “Twitter (@Twitter).” Twitter, Twitter, 24 Feb. 2019, twitter.com/twitter.

“Explainer: What is Snapchat? -.” Webwise.ie, 8 Aug. 2018, www.webwise.ie/parents/explainer-what-is-snapchat-2/.

Facebook, Facebook, 24 Feb. 2019, www.facebook.com/

Page 31 “Ball State University Police.” Ball State University, www.bsu.edu/about/administrativeoffices/police.

40