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Contract Specification CONTRACT SPECIFICATION TENDER FOR THE SUPPLY OF WHOLE WASTE DISPOSAL/OR PART - HEALTHCARE WASTE (INCLUDING INFECTIOUS CLINICAL WASTE/HAZARDOUS WASTE/ OFFENSIVE/HYGIENE WASTE/DANGEROUS FOR CARRIAGE), DOMESTIC, HAZARDOUS AND OTHER WASTE DISPOSAL SERVICES TO 4 CORNISH TRUSTS KNOWN AS ROYAL CORNWALL HOSPITALS NHS TRUST, CORNWALL AND ISLES OF SCILLY PRIMARY CARE NHS TRUST, CORNWALL PARTNERSHIP NHS TRUST AND CORNWALL HOSPICE CARE Tender Reference: OJEU Reference: 2008/S106-142250 Contract Period: 5 year or 8 years commencing 1 April 2009 Contract Extension On a one year plus one year basis i.e. 1 April 2014 to 31 March Period: 2015 and 1 April 2015 to 31 March 2016 or 1 April 2017 to 31 March 2018 and 1 April 2018 to 31 March 2019 CONTRACT SPECIFICATION CONTENTS: Part A: Introduction/General information................................................................................. 1 Part B: Technical Requirements of the Contract..................................................................... 8 Part C: Trust/Consortium Service Schedule/Waste Data ..................................................... 53 Part D: Evidence/Supporting Information required from Tenderers.................................... 100 Part E: Contract Award Criteria/Weighting.......................................................................... 115 Appendix A: Legislation and Guidelines ............................................................................. 119 Appendix B: Future Regulations and Guidelines to Consider:............................................ 123 Appendix C: Applicable EWC codes ………………………………………………………… .124 Explanatatory Notes............................................................................................................ 124 Whole Waste Disposal Procurement Specification Final version 3 22 Sept 08 SB PART A: INTRODUCTION/GENERAL INFORMATION Part D of the Contract Specification provides a full outline of information that must be provided by Tenderers within their tender proposal if they wish to be considered for this contract. 1. INTRODUCTION 1.1 This contract will be for the supply of whole waste disposal - healthcare waste (including infectious clinical waste/hazardous waste/ offensive/hygiene waste/dangerous for carriage), domestic hazardous and other waste disposal including confidential waste services to 4 Cornish NHS organisations known as Royal Cornwall Hospitals NHS Trust, Cornwall and Isles of Scilly Primary Care NHS Trust, Cornwall Partnership NHS Trust and Cornwall Hospice Care plus any commissioned services, as applicable 1.2 It should be noted that whilst this specification is for a Whole Waste Disposal contract the final outcome will be based on set weighting criteria and if the best solutions for the Cornish Trusts is a number of contracts for different waste streams with a 5 or 8 years duration then that will be evaluated and compared with other tenders 1.3 The contract will encompass the segregation, recycling, collection, treatment and final disposal of whole waste disposal - healthcare waste (including infectious clinical waste/hazardous waste/ offensive/hygiene waste/dangerous for carriage), domestic hazardous and other waste disposal services The successful contractor/s will provide contract monitoring information to the Trust elected representative, this will include all waste disposal routes from collection to final disposal, where applicable. 1.4 The contract specification alongside the NHS Terms and Conditions of Contract for Services and Supplementary Terms and Conditions of Contract outlines the service, parameters and requirements of the above named organisations Trusts required from the nominated Contractor(s) during the course of this contract. 1.5 This contract specification details the activities to be carried out throughout the duration of the contract. The overriding principal must be adherence to the intent of the specification to undertake the services, meeting with the satisfaction of each of the trusts authorised officers. Page 1 of 130 1.6 The contract specification is split in to five specific sections, these are as follows: a) Introduction/General Information (Part A) b) Technical Requirements of the Contract (Part B) c) Trust Service Schedule/Waste Data (Part C) d) Evidence/Supporting Information Required from Tenderers (Part D) e) Contract Award Criteria/Weighting (Part E) 1.7 If Tenderers cannot perform any of the services or requirements outlined within the contract specification or NHS Terms and Conditions of Contract for the Supply of Services and/or the Supplementary Terms and Conditions of Contract, they must notify the trust in writing via their tender proposal. 1.8 This specification must be read in conjunction with Offer Schedule, for the supply of all labour, waste containers (e.g. wheelie/static bins), materials, transport and associated facilities to provide, for the collection, transportation and re-cycling/disposal of all Healthcare / Hazardous Healthcare / Domestic, General, Hazardous (Non Healthcare) and other waste streams for the Cornwall Healthcare Community. 1.9 The tender will be costed on the basis of a decant bin or a bin exchange arrangement according to the type of waste and collection schedule listed in Part C of this specification. 1.10 Tenderers must complete Offer Schedule in the format provided. Within Part C of the contract specification, are subject to change/alteration during the duration of the contract. The Tenderers who do not complete the Offer Schedule in the format provided will not be considered for the contract. 1.11 Where deemed necessary by any of the participating trusts, the Contractor(s) will be obliged to carry out Criminal Records Bureau (CRB) checks on their operatives who are employed within the contract provision and by any sub- contractors. 1.12 All Tenderers can by arrangement and schedule, visit of all Cornwall Healthcare Community sites applicable to this contract, during the tendering process. 1.13 Locations/collection frequencies and other details specified by Cornwall Healthcare Community are provided within part C of the contract Page 2 of 130 specification, are subject to change/alteration during the duration of the contract. Cornwall Healthcare Community reserves the right to add or deduct sites as appropriate. It should be noted that significant development will take place on the Royal Cornwall Hospitals (Treliske) site 1.14 It is expected that adherence to the principles of Reduce, Reuse, Recycle will be explored and implemented as far as is practical during the term of the contract and that significant shifts in waste volume could occur. 2. PARTICIPATING TRUSTS 2.1 The trusts who will be participating within this contract are as follows: 2.1.1 Trust A – Royal Cornwall Hospitals NHS Trust – acute healthcare provider 2.1.2 Trust B – Cornwall and Isles of Scilly Primary Care NHS Trust 2.1.3 Trust C – Cornwall Partnership NHS Trust – mental health and learning disability trust 2.1.4 Trust D – Cornwall Hospice NHS Care Trust – hospice care 2.1.5 All Tenderers are notified that the consortium of these 4 Trusts has no legal identity. All contracts established for the delivery of waste services outlined within this specification will be formed between Contractor/s and the individual organisations as outlined in 2.1 or other commissioned NHS service providers as appropriate. 3. AIMS AND OBJECTIVES OF THE CONTRACT 3.1 The main aim of this specification is to identify all waste streams generated within the Cornwall Healthcare Community with a view to establishing contract/s that can effectively control the expenditure, ensure legal compliance and provide comprehensive data on all waste streams across all sites which will assist in identifying new disposal options as the contract/s develop. 3.2 Healthcare Waste 3.3 Healthcare Waste (includes infectious clinical waste; hazardous waste; offensive/hygiene waste and wastes that are dangerous for carriage). This document uses the unified definitions as set out in the Department of Health Page 3 of 130 “Health Technical Memorandum 07-01: Safe management of healthcare waste” and terms used herein are as per that document. 3.4 The contract is for the provision of a healthcare waste collection (as identified) and disposal service across the Cornwall Healthcare Community. 3.5 Hazardous (non healthcare) Waste 3.6 Healthcare Waste (includes; but is not exhaustive; batteries, aerosols, solvents, acids, alkalines, photochemicals, pesticides, florescent tubes and bulbs, oils, paints, detergents, wood containing dangerous substances, fridges/freezers etc). 3.7 The contract is for the provision of a hazardous (non healthcare) waste collection and disposal service for Cornwall Healthcare Community. 3.8 Some of these services will require a liquid waste collection and disposal 3.9 Standard Domestic and General Waste: 3.10 The contract is for the provision of a Domestic and General waste collection and disposal service for the Cornwall Healthcare Community and includes the recycling of domestic waste where possible 3.11 It should be noted that .all waste (with the exception of clinical waste) generated at a hospital site, inpatient unit or teaching facility is classified as municipal waste under the Environmental Protection Act and therefore Cornwall County Council will be responsible for the disposal of this waste. Systems should be in place for this waste to be reused/recycled where possible in the most cost effective manner. 3.12 Standard Miscellaneous Waste: 3.13 The contract is for
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