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MEETING of MINUTES of BOARD of DIRECTORS of PARKS & HORTICULTURE AUTHORITY WAS HELD on 14.01.2016 at 03:00 P.M. Meeting of B

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MEETING of MINUTES of BOARD of DIRECTORS of PARKS & HORTICULTURE AUTHORITY WAS HELD on 14.01.2016 at 03:00 P.M. Meeting of B MEETING OF MINUTES OF BOARD OF DIRECTORS OF PARKS & HORTICULTURE AUTHORITY WAS HELD ON 14.01.2016 AT 03:00 P.M. Meeting of Board of Directors Parks & Horticulture Authority was held on 14.01.2016 at 03:00 p.m. at Committee Room PHA under the Chairmanship of Vice Chairperson, PHA, Mr. Iftikhar Ahmad. Following members attended the meeting: 1. Mr. Iftikhar Ahmad Vice Chairperson 2. Mr. Ramzan Saddique Bhatti MPA Member 3. Mr. Moazzam Jamil, Rep. of Secretary, Govt. of the Punjab,HUD&PHE Dept. Member 4. Mr. Moazzam Iqbal, Rep. of Secretary, Govt. of the Punjab,LG&CD Dept. Member 5. Mr. Shakeel Ahmad, Director General, PHA Lahore Member 6. Mr. Sundas Irshad, District Officer (coord), Lahore Member 7. Mr. Asrar Saeed, Chief Engineer UD wing, LDA Lahore Member 8. Mr. Ahmad Rafay Alam, Environmentalist Member 9. Mrs. Nosheen Sarfraz, Horticulturist Member 10. Mr. Hassan Zahid, Environmentalist Member Followings agenda items were discussed in the Board’s Meeting:- AGENDA 01 NOTIFICATION OF PARKS, WITHIN THE JURISDICTION UNDER CLAUSE -2(S) OF PHA ACT, 2012 Director General, PHA apprised the BOD about long standing issue of notification of parks, which has been transferred either from LDA, MCL or any other department in the name of PHA. BOD approved the agenda unanimously under clause-2 (s) of PHA Act, 2012. AGENDA 02 TRANSFER OF LEASE OF SPORTS DEPARTMENT AT MINAR-E-PAKISTAN TO SHAHDRA SPORTS AREA OF PHA The BOD was briefed that as per decision of Govt. of the Punjab, land measuring 65 acres of Sports Department has been transferred to PHA in the Greater Iqbal Park Project. The said land also includes a leased out portion of around 20 kanals. Sports Department has requested that since their asset has been transferred to PHA therefore, their liability in the shape of the said lease may also be accommodated by PHA at any of its facilities. The Authority proposed that the said lease of Sports Department may be shifted to Shahdara Sports Complex of PHA located near Forest Colony Ghazi Interchange on similar terms & conditions. BOD approved the proposal unanimously. AGENDA 03 SHIFTING OF LEASE OF (PHA) CHILDREN PLAY ITEMS MINAR-E-PAKISTAN TO (SAGGIAN PARK) OF LRRA DG, PHA apprised the BOD that Land measuring 8 kanals has been leased out for amusement items to M/s Funland (pvt.) ltd. In order to clear the land for GIP Project and to avoid litigation the said children play items have to be removed and shifted to some other place. It is proposed to shift this lease to Saggian Park near Saggian Interchange on similar terms & conditions. The Commissioner Lahore/ Chairman Lahore Ring Road Authority already agreed to this proposal principally. BOD approved the proposal unanimously. AGENDA 04 REQUEST FOR PERMISSION OF NEW SITES FOR LEASE OF CANTEENS / TUCK SHOP The BOD was briefed about the requests of private entrepreneurs for opening of canteen/tuck shop at various places as follows. Corner of green belt near Anarkali opposite Tollinton market. Niazi Interchange (corner of loop No.2). Push cart lane on the triangle at Liberty Roundabout. Juice Corner at N Block Park, Model Town, Kota Pind Stop. Canteen at Emergency gate services Hospital, Jail Road. The agenda was rejected in totality by the BOD. AGENDA 05 MANDATORY TRAININGS / DEPARTMENT EXAMINATION / TRAININGS FOR CAPACITY BUILDING FOR PROMOTIONS The BOD was apprised that Authority has taken notice of capacity issues of its employees specially those who are in line of promotion. In past no mandatory training/ refresher courses have been offered or planned for either promotions or capacity building of employees. Keeping this in view Authority is in correspondence with PRMP/MPDD for formulation of TNA (Training Need Assessment). BOD appreciated the step and approved the agenda. AGENDA 06 AMENDMENTS PROPOSALS BOD referred the agenda to HR committee to present its recommendations in next BOD meeting. AGENDA 07 PENDING DEPARTMENTAL PROMOTION COMMITTEE REPORT MAY BE COMPLETED It was apprised to the BOD that Minutes and Notification of the DPC on 13.01.2016 will be issued in due course of time. AGENDA 08 OBSERVATIONS OF FINANCE COMMITTEE IN MEETING HELD ON 11.12.2015 AT 03:00 P.M. BOD showed satisfaction on data provided by Finance Committee and directed that details of development projects should be shared in time. The decision was agree upon. AGENDA 09 ADOPTION OF OUTDOOR ADVERTISEMENT REGULATIONS 2008 The BOD was apprised that PHA has been charging fee as per rate prescribed in Regulations, 2008. New Regulations in this regard are not being framed yet therefore, till the framing of such Regulations, existing Regulations are required to be adopted with all amendments and w.e.f (Notification No. PHA/DG/DM/10-08/58 dated 06.10.2008). After detailed discussion, the BOD unanimously approved the adoption of Regulation with ex-post facto effect and confined all its fee charged under the above said Regulations. On the proposal of Mr. Rafay Alam it was also agreed to further improve these regulations and give suggestions in the next BOD meeting for consideration by the Board. BOD was also briefed about fee of various categories of outdoor advertisement, such as billboards, streamers, roundabout branding and mobile campaign etc. After deliberation, outdoor advertisement fee / rates charged on different categories were approved for financial year 2015 – 2016. AGENDA 10 PROPOSAL REGARDING SMU CMO’S “ADOPTION OF A ROAD” PROJECT Director General, PHA shared the Proposal of SMU -“adopt a Road” with BOD member. As per proposal submitted to the Authority, this project is “traffic” specific Proposal envisages that 03 pilot roads will be selected in Lahore and inclusive marketing rights on those roads would be given to adopting companies. Revenue earned by those marketing companies will be used for the cleanliness of the roads. Rate will be formulated by DG, PHA. Once the rate is fixed and paid by the company accordingly, all marketing rights will be of that particular company. The BOD deliberated on the proposal thoroughly and critically. Keeping in view revenue sources of PHA and its specialty (Horticulture) it was decided that “Adopt a Green Belt” would be a better idea than “adopt a road”. The representative of SMU was taken on BOD accordingly and was asked to come with amended proposal in next BOD meeting. AGENDA 11 POLICY DECISION TO STOP PLANTATION OF ALSTONIA The BOD was apprised that Alstonia trees in the city are under attack from a disease which is damaging the leaves. DG, PHA proposed to stop further plantation of alstonia and Mrs. Nosheen Srfraz recommended “Naeem Tree” as a replacement. BOD agreed with both the proposal. AGENDA 12 PROPOSALS FOR BEAUTIFICATION OF ALL ENTRANCES TO LAHORE LIKE GAJJUMATA, IMAMIA COLONY, BABU SABU WITH THE THEME “WELCOME TO LAHORE” The agenda was discussed at length and it was decided that open call tenders will be invited for this exercise. Proposals / ideas received so will be shared in next meeting for approving the same. AGENDA 13 PLANNING FOR ROSE SHOW 2016 Agenda was discussed and it was decided that Mrs. Nosheen Sarfraz and PD Jillani Park will do a joint visit and select a plot / place for rose exhibition permanently. Furthermore, BOD requested to Mrs. Nosheen Sarfraz to contact the Private groves / nurseries for participation in Rose Exhibition. It was also discussed that such exhibition should be arranged in each Zones to give a feeling of participation to the locals in all parts of the city. AGENDA 14 HORTICULTURE / PLANTATION PLAN ORANGE LINE METRO TRAIN PROJECT Director General, PHA apprised the BOD about project statistics and proposed plantation plan with respect to Orange Line Metro Train Project. It was decided to prepare different templates of Horticulture and share with BOD members before finalization. It is further informed that only Rs.6.4 million has been received by PHA against the signal free project. Vice Chairman BOD showed his concern and emphasized timely working to avoid the delay in future. AGENDA 15 PILOT PROJECT TO DISPLAY NAMES OF HORTICULTURE STAFF ON GREEN BELTS Vice Chairman showed his keen interest in the agenda item and was of the view that the names of those mates / head malis /supervisors will be written on name plates who hold this designation as per rules of the Authority. It is to give a recognition to the employees who work hard to keep their area neat and green. AGENDA 16 REVIEW THE STATUS OF SPORTS FACILITIES MANAGED BY PHA The BOD was apprised with the status of sports venues with allied facilities. BOD decided that Director Sports will visit each of the facility and will proposed improvement therein, Mr. Ramzan Bhatti, MPA pointed out that there is a cricket ground near Ittefaq hospital which is only open for club teams for practice session, this ground may be opened for general public once in a week at least. The BOD considered and approved the proposal. THE MEETING END WITH THE VOTES OF THANKS .
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