PRE-APPLICATION KIT for JOINT VENTURE CONSTRUCTION PROGRAM AUGUST 2014 Indian Health Service Department of Health and Human Services Intentionally Blank JOINT VENTURE CONSTRUCTION PROGRAM AUGUST 2014 PRE-APPLICATION KIT INFORMATION Thank you for your interest in the Indian Health Service (IHS) Joint Venture Construction Program (JVCP). Enclosed is the Pre-Application kit for JVCP. The ultimate selection of projects to participate in the JVCP involves four steps: (1) Pre-application phase; (2) Final application phase for selected applicants, (3) Preparation and submission of planning documents for IHS approval; and (4) Negotiation and execution of a JVCP agreement. This Pre-Application kit contains four sections: (I) Program Announcement; (II) Selection Process; (III) Pre-Application Review Process; and (IV) Pre-Application Checklist. The Pre-Application will be used to determine if the proposed project is eligible for consideration and has the potential for successful competitive selection. The Final Application will be sent to selected applicants to provide documentation of their administrative and financial capabilities to accomplish the proposed JVCP project. An original and two copies of each part of the Pre-Application must be submitted, with all required documentation and signatures by the CLOSE OF BUSINESS on September 12, 2014. The Pre-Application is to be submitted to the IHS Area having jurisdiction for the proposed project. For questions, please contact CAPT John Longstaff, P.E., Joint Venture Construction Program Manager, Division of Facilities Planning and Construction, Office of Environmental Health and Engineering, IHS, by email at [email protected], or by telephone at 301-443-1851. Appendix 2 of this Application Kit contains contact information for each of the 12 IHS Areas. This Pre-Application package is also available for download online at www.dfpc.ihs.gov under Programs, then under Joint Venture Construction Program. Thank you for your interest in the Indian Health Service Joint Venture Construction Program. /Yvette Roubideaux/ _____________________________________ Yvette Roubideaux, M.D., M.P.H. Acting Director Indian Health Service IHS Joint Venture Construction Program Application Kit AUGUST 2014 Page 1 Intentionally Blank IHS Joint Venture Construction Program Application Kit Page 2 AUGUST 2014 SECTION I PROGRAM ANNOUNCEMENT for JOINT VENTURE CONSTRUCTION PROGRAM AUGUST 2014 IHS Joint Venture Construction Program Application Kit AUGUST 2014 Page 3 Intentionally Blank IHS Joint Venture Construction Program Application Kit Page 4 AUGUST 2014 SECTION I PROGRAM ANNOUNCEMENT JOINT VENTURE CONSTRUCTION PROGRAM INDIAN HEALTH SERVICE DEPARTMENT OF HEALTH AND HUMAN SERVICES ANNOUNCEMENT NO.: JVCP-2015-01 ANNOUNCEMENT DATE: August, 2014 RESPONSIBLE OFFICE: Division of Facilities Planning and Construction, Office of Environmental Health and Engineering, Indian Health Service (IHS), U.S. Department of Health and Human Services (DHHS). PROGRAM TITLE: Joint Venture Construction Program, August 2014 PURPOSE OF PROGRAM: Under the Joint Venture Construction Program (JVCP), federally recognized American Indian and Alaska Native Tribes use non-IHS funds to construct a Tribally-owned health care facility that meets IHS design criteria and approval. In exchange, IHS will enter into a 20 year nominal lease for the facility and agrees to request appropriations for the operation and maintenance of the facility during the lease period. Additional priority is to be given to Tribes who agree to fund the initial equipment portion of the project themselves. PURPOSE OF ANNOUNCEMENT: This announcement provides notice of a new application period for the IHS JVCP and provides the Pre-Application Kit for eligible Tribes. NUMBER OF PROJECTS ANTICIPATED FOR SELECTION: To be determined. SUMMARY: The IHS is announcing the JVCP Solicitation, August, 2014. This Program Announcement (PA) consists of four parts: PART I - PROGRAM DESCRIPTION provides the statutory authority for the program, describes what is authorized, provides the conditions of the authorizing legislation, and identifies the program concepts and competitive selection process. Part II - APPLICATION PHASE describes the Pre-Application phase and provides a tentative Program Schedule. Part III - EVALUATION CRITERIA FOR APPLICATIONS provides information about how the Pre-Applications will be evaluated. Part IV - PROJECT SELECTION describes the completion of the selection process. All forms necessary for the Pre-application are to be completed by the applicant following the instructions provided. IHS Joint Venture Construction Program Application Kit AUGUST 2014 Page 5 SECTION I - PROGRAM ANNOUNCEMENT PRE-APPLICATION KITS: Pre-Application Kits will be available for distribution in August, 2014. Pre-Application Kits may be obtained by downloading the document from the IHS OEHE web site at http://www.dfpc.ihs.gov. Click on Programs, then on Joint Venture Construction Program. PRE-APPLICATION DEADLINE DATES: Pre-Applications in response to this PA are to be submitted to the local IHS Area Office by the close of business on September 12, 2014. PRE-APPLICATION RECEIPT POINT: Pre-Applications are to be sent to the respective IHS Area that has jurisdiction for the proposed project. See Appendix 2 of the Pre-Application Kit for IHS Area JVCP Points of Contact information. INFORMATION CONTACT AT IHS HEADQUARTERS: For further information about the JVCP, contact: CAPT John Longstaff, P.E., Program Manager TEL: 301-443-1851 IHS Joint Venture Construction Program FAX: 301-443-8405 Division of Facilities Planning and Construction E-MAIL: [email protected] Indian Health Service 801 Thompson Ave TMP 600 Rockville, MD 20852. ENGLISH LANGUAGE REQUIREMENT: All documents used for this program are to be in the English language. METRIC REQUIREMENT: The Metric Conversion Act of 1975, P.L. 94-168 (15 U.S.C. 205a et seq.), as amended by Section 5164 of the Omnibus Trade and Competitiveness Act of 1988, P.L. 100-418, requires the use of System International (SI) metric units for all Federally-assisted construction. However, in accordance with IHS Technical Handbook Chapter 21-8, “Metrication”, Tribally-owned facilities are exempted from the metric requirement. IHS Joint Venture Construction Program Application Kit Page 6 AUGUST 2014 SECTION I - PROGRAM ANNOUNCEMENT PROGRAM INFORMATION PART I - PROGRAM DESCRIPTION Pursuant to all authorizing legislation, the IHS JVCP is being implemented as described below. A. STATUTORY AUTHORITY The statutory authority for the JVCP is contained in the Indian Health Care Improvement Act, Title III, Section 818(e), P.L. 94-437, as amended, and as codified and implemented by 25 U.S.C. 1636h(e). B. AUTHORIZATION The IHS is authorized to establish a Joint Venture Construction Program for projects in which American Indian and Alaska Native Tribes or Tribal organizations construct or acquire a Tribally owned health care facility and the IHS agrees to request appropriations from Congress for the initial equipment and for operating and maintaining the health care facility for 20 years under a no-cost lease. Additional priority in the application process is given to Tribes who agree to fund the equipment portion of the project. C. CONDITIONS OF PARTICIPATION The Tribe must demonstrate that they possess the administrative and financial capabilities necessary to complete the facility in a timely manner. The Tribe must expend Tribal, private, or other available non-IHS funds to construct/complete the facility. The Tribe is to lease the Tribally-owned health care facility to the IHS for 20 years under a no-cost Government lease. In return, the IHS agrees to request appropriations for the additional equipment and staffing needs for the operation and maintenance of the health care facility for the lease period. IHS may provide the initial equipment for the facility if agreed to in the application process. IHS Joint Venture Construction Program Application Kit AUGUST 2014 Page 7 SECTION I - PROGRAM ANNOUNCEMENT IHS will request initial appropriations from Congress for an aggregate total, over one-or-more years, of 85 percent of the projected total staffing need, minus the existing staff, as determined using IHS Resource Requirements Methodology Needs Assessment (RRMNA) Criteria and the IHS approved User Population data. IHS makes no guarantee of when new staffing funding will be provided since its appropriation is dependent on Congressional action and there is no guarantee that the full funding amount will be provided at one time or all in one appropriation year. Also please note that requests for staffing in advance of the facility lease date or date of beneficial occupancy will not be approved. A Tribe that has entered into an agreement with the IHS under this program that breaches or terminates without cause such agreement, will be liable to the U.S. Government for the amount paid by the Government. D. JVCP PROGRAM CONCEPTS INITIAL ELIGIBILITY: All Federally recognized Tribes planning to construct or acquire an inpatient or outpatient health care facility are eligible. This includes: o Direct Services Tribes o Title I or V Tribes o Tribal Organizations o Tribes with projects already listed in the IHS Construction Priority System o All other Federally Recognized Tribes FUNDING PLANS: In accordance with Joint Venture Construction Program agreements entered into by IHS and approved Tribes and Tribal organizations, and with the construction schedule and projected