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The Industry Database Standard for Efficient Communications Among Those Providing List Processing, Mail Production, and Mail Processing Services

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The Industry Database Standard for Efficient Communications Among Those Providing List Processing, Mail Production, and Mail Processing Services Mail.dat® Idealliance Database Standard, Version 18.1.0.3 The Industry Database Standard for Efficient Communications Among Those Providing List Processing, Mail Production, and Mail Processing Services Disclaimer Copyright In no event shall Presenters be liable to user (or other person) for direct, Copyright 2000 – 2018 International Digital Enterprise Alliance, Inc. indirect, special or consequential damages arising from or related to any use of (“Idealliance ”) is the “Copyright Owner” of “Mail.dat®”, the Mailing Industry this document, including, without limitation, lost profits, business interruption, Database Standard. All rights reserved by the Copyright Owner under the laws loss of programs, or other data on your information handling system even if of the United States, Belgium, the European Economic Community, and all Presenters are expressly advised of the possibility of such damages. states, domestic and foreign. This document may be downloaded and copied Use of Documents in Mail.dat® Implementations provided that all copies retain and display the copyright and any other Documents may be used as templates for a Mail.dat implementation. The proprietary notices contained in this document. This document may not be sold, ® Presenters grant the right to modify and edit them to fit an actual modified, edited, or taken out of context such that it creates a false or implementation project provided all copies display the copyright and any other misleading statement or impression as to the purpose or use of the Mail.dat ® proprietary notices contained in this document. Such modified documents must specification, which is an open standard. Use of this Standard, in accord with not be distributed beyond the trading partners implementing or maintaining a the foregoing limited permission, shall not create for the user any rights in or to Mail.dat Specification. the copyright, which rights are exclusively reserved to the Copyright Owner. ® Additional Copyright Information Idealliance (formerly known as the Graphic Communications Association - Additional copyrights may be referenced throughout this document in the GCA), the parent organization of Idealliance the Printing Industries of America appropriate section (PIA), and the members of the Mail.dat® Working Group (collectively and individually, "Presenters") make no representations or warranties, express or implied, including, but not limited to, warranties of merchantability, fitness for a particular purpose, title, or non-infringement. The presenters do not make any representation or warranty that the contents of this document are free from error, suitable for any purpose of any user, or that implementation of such contents will not infringe any third party patents, copyrights, trademarks or other rights. By making use of this document, the user assumes all risks and waives all claims against Presenters. Mailing Industry’s Data Standard • Mail.dat® Version 18.1.0.3 3 Mail.dat: The Standard Of Compliance Mail.dat® is a trademark of the International Digital Enterprise are maintained by Idealliance in order to provide purchasers with Alliance, Inc. (Idealliance ). Mail.dat®, an Idealliance owned mailing immediate notification of any announcements, clarifications, revisions, industry Database Standard, is recognized by the industry for mail or other important information relating to the Standard or its use. This make-up communication and accepted by the United States Postal document is copyrighted by Idealliance. Duplication in any form Service for electronic mail entry documentation. Use of Mail.dat® whatsoever without express written permission of Idealliance is must at all times be in full accord with the current version of the unlawful and improper and can work to the disadvantage of the user, Standard. This is Version 18.1.0.3. Names of purchasers of Mail.dat® the customer, the Postal Service, and the industry. Copyright © Idealliance, 2008 - 2018 Initial DRAFT Printing, December 11, 2017 First Final Specification, December 22, 2017 First Errata Publication, January 12, 2018 Second Errata Publication, February 9, 2018 Third Errata Publication, April 30, 2018 ISBN: 0-933505-32-9 Mail.dat® is a registered trademark of Idealliance. Mailing Industry’s Data Standard • Mail.dat® Version 18.1.0.3 4 Mail.dat® Idealliance Database Standard, Version 18.1.0.3 The Industry Database Standard for Efficient Communications Among Those Providing List Processing, Mail Production, and Mail Processing Services Mailing Industry’s Data Standard • Mail.dat® Version 18.1.0.3 5 Mail.dat® Contents Copyrights and Disclaimers …………………………………….….....3 Component Characteristics Record.................................55 Mail.dat Standard of Compliance……………………………….…….4 Container Summary Record ............................................ 57 Mail.dat Table of Contents ………………………………………..…..6 Original Container Identification Record ……………..74 About Idealliance ................................................................................ 8 Container Quantity Record ............................................. 76 Mission, Commitment, Acknowledgments ......................................... 9 Package Quantity Record ................................................ 82 Overview Of Multiple Files Concept ............................................... .11 Walk Sequence Record ................................................... 85 Mail.XML® Messaging .................................................................... 14 Seed Name Record .......................................................... 87 Requirements For File output ............................................................ 15 IJ / Container Relationship Record ................................. 89 Conformance Obligations .................................................................. 17 Piece Barcode Record…………………………………...90 Using The Database ........................................................................... 19 Piece Detail Record ......................................................... 91 Mail.dat® 18-1 Database Design Charts ........................................... 24 Special Fees/Charges Record .......................................... 94 18-1 Database Design Chart……………………………………..…25 Special Barcode Record...……...……….………………96 Postage Adjustment Record……………………..……...97 Mail.dat® Files - Record Layouts……………………………..……..26 Extra Piece Detail ……………………………………..100 Header Record………………………………………………...……27 Referenceable Mail Record…..………….…………….101 Segment Record………………………………………………...….34 Referenceable Mail Summary Record….……………..104 Mail Piece Unit Record……………………………………...……..41 Referenceable Mail Barcode Record….……………….106 MPU / C Relationship Record……………………………………..47 Transportation Summary Record ……………………...108 Mailer Postage Account Record……………………………………49 Transportation Geo-data record ……………………….109 Transportation Detail Record ………………………….111 Component Record………………………………………………...51 Mailing Industry’s Data Standard • Mail.dat® Version 18.1.0.3 6 Mail.dat® Contents (continued) Transportation Container Record ………………………..113 Repositionable Component ............................................... 144 Transportation Container Status Record ………………...115 EMD Information .............................................................. 145 Special Usage Scenarios………………………………...117 Bundle Association (Re-creation from Mail.dat…………146 Closing Transaction ………………………………….....118 Weight Ounce Increment Scenarios …………..……...…147 Selective Binding ………………………………….....…119 Mail.dat Air box Scenario .................................................152 Periodicals With FC or SM Enclosure ………..……..…120 First Class MLOCR Bundle Scenarios............................153 Periodicals With Ride-Along Enclosure……………..…123 Informed Delivery Scenarios ………………………….161 Periodicals Ad% Basis ....................................................126 Glossary Of Unique Term Usage ………….…..…………168 Sacks/Trays on Pallets (Parent Container)……………...129 Mail.dat 18-1 Record Layout Changes..……………….170 Production Required Addt'l (Sibling) Containers…..…..130 Mail.dat® 17-2 Record Layout Changes ……………….. 171 Container Barcode Required for Sibling Containers …..132 Mail.dat® 17-1 Record Layout Changes ……………….. 172 Physical/Logical Trays and Pallets …….…………….…133 Mail.dat® 15-1 Record Layout Changes ……………….. 173 Destination Entry / Entry Point Identification……..…...135 Mail.dat® 14-2 Record Layout Changes ……………….. 182 Library/Media NDC Sort…………………………..…....137 Mail.dat® v13 and Older Record Layout Changes……….190 Presort Bureaus -- MLOCR & ....................................... 138 Custom Mail .................................................................... 138 ISAL Mail ....................................................................... 139 “Fletters” & “Farcels” ..................................................... 140 Single Piece For Presort/Manifest Mail .......................... 141 Firm Packages as Package Services Parcels .................... 142 Canadian Preparation ...................................................... 143 Flat-Size Mail Presented in Trays ................................... 144 Mailing Industry’s Data Standard • Mail.dat® Version 18.1.0.3 7 Mailing Industry’s Data Standard • Mail.dat® Version 18.1.0.3 8 About Idealliance Idealliance – International Digital Enterprise Alliance – is a not-for-profit In 1967 Idealliance founded the Mailing Systems & Services Committee, the membership organization. Its mission is to advance user-driven, cross- predecessor
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