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OMM Procedures for Overnight Storage of Mail

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OMM Procedures for Overnight Storage of Mail BY ORDER OF THE DODM4525.8_AFMAN 33-306 SECRETARY OF THE AIR FORCE Supplement 12 OCTOBER 2006 Incorporating Change 1, 29 January 2007 AIR EDUCATION AND TRAINING COMMAND Supplement 12 SEPTEMBER 2007 Certified Current 23 February 2010 DOD OFFICIAL MAIL MANUAL COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-Publishing website at www.e-Publishing.af.mil (will convert to www.af.mil/e-publishing on AF Link). RELEASABILITY: There are no releasability restrictions on this publication. OPR: SAF/XCIFO Certified by: SAF/XCIF (Col Deidre E. Briggs) Supersedes DoDM4525.8_AFMAN 33-143, Pages: 123 12 October 2006. (AETC) OPR: HQ AETC/A6OC Certified by: HQ AETC/A6O (Mr. Philip W. Barrick) Supersedes DOD4525.8-M_AFSUP_AETCSUP, Pages: 128 24 May 1996 (AETC) This supplement implements and extends the guidance of Department of Defense Manual 4525.8, Air Force Manual 33-306, DOD Official Mail Manual, 12 October 2006. This supplement applies to all AETC units and tenants organizations. It does not apply to Air National Guard and Air Force Reserve Command units. Subordinate units may supplement this instruction with prior approval through Enterprise Information Management Branch (HQ AETC/A6OC). Submit suggested improvements to this supplement on AF Form 847, Recommendation for Change of Publication. Send AF Form 847 to HQ AETC/A6OC, 61 Main Circle, Suite 2, Randolph AFB TX 78150-4545. (AFI 11-215, USAF Flight Man- uals Program (FMP), prescribes AF Form 847. Refer to that publication for guidance on completing the form.) (AETC) Ensure all records created as a result of processes prescribed in this publication are maintained in accordance with AFMAN 37-123, Management of Records, and are disposed of in accordance with the Air Force Records Disposition Schedule (RDS) located at https://afrims.amc.af.mil/rds_series.cfm. 2 DODM4525.8_AFMAN33-306_AETCSUP 12 SEPTEMBER 2007 SUMMARY OF CHANGES This change incorporates interim change (IC) 2007-01 and changes the publication number from DODM4525.8_AFMAN 33-143 to DODM 4525.8_AFMAN 33-306. The Air Force adopts Department of Defense (DoD) 4525.8-M, DoD Official Mail Manual, and sup- plements it where necessary. The Manual is documented word-for-word in regular text, without editorial review. Air Force supplementary material is printed in bold text and indicated by “(Added)(AF).” This manual applies to all Air Force Reserve and Air National Guard units. Commands may not change the basic procedures in this manual. Send recommended changes or comments to Head- quarters Air Force Communications Agency (HQ AFCA/EASD), 203 W. Losey St, Room 1100, Scott AFB IL 62225-5222, through appropriate channels, using AF Form 847, Recommendation for Change of Publication, with an information copy to the Secretary of the Air Force (SAF/XCIF), 1800 Air Force Pentagon, Washington DC 20330-1800. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with Air Force Manual (AFMAN) 37-123, Management of Records, (will become AFMAN 33-363) and disposed of in accor- dance with Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS) located at https://afrims.amc.af.mil/rds_series.cfm. (AETC) This supplement is substantially revised and must be completely reviewed. This revision removes all information concerning postal charges and expenditures; deletes AETC Form 209, Account- able Communications Receipt Authorization; and requires the use of AF Form 4332, Accountable Com- munications Receipt Authorization (paragraph C7.3.1.4). DODM4525.8_AFMAN33-306_AETCSUP 12 SEPTEMBER 2007 3 FOREWORD This Manual is issued under the authority of DoD Instruction 4525.8. It prescribes uniform proce- dures and responsibilities for administering DoD official mail. This Manual updates procedures and responsibilities for DoD official mail. DoD 4525.8-M, "DoD Official Mail Manual," July 1987, is hereby canceled. The provisions of this Manual apply to the Office of the Secretary of Defense, the Military Depart- ments, the Chairman of the Joint Chief's of Staff, the combatant Commands, the Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD Held Activities and all other orga- nizational entities within the Department of Defense (hereafter referred to collectively as "the DoD Com- ponents") and their Non-Appropriated Fund Activities. The term "Military Services," as used herein, refers to the Army, the Navy, the Air Force, and the Marine Corps. This Manual is effective immediately and is mandatory for use by all the DoD Components. The Heads of the DoD Components may issue supplementary instructions only when necessary to provide for unique requirements within their respective Components. All supplementary instructions shall be approved by the Executive Director, Military Postal Service Agency (MPSA), before publication. Two copies of any supplementary instructions shall be provided to the MPSA when they are published. Forward recommended changes to this Manual through channels to: DoD Official Mail Manager Military Postal Service Agency 2461 Eisenhower Avenue Suite 814 Alexandria, VA 22331-0006 Copies of this Manual may be obtained at http://www.dtic.mil/whs/directives. All Department of Defense and Standard Forms prescribed for use, in this manual, are available on the Internet under Defense Link Publications. The U.S. Postal Service publications and forms prescribed for use, in this manual, are available on the Internet under http://www.usps.com or from the local post office. Record responsibility for this publication is assigned to the Executive Director, Military Postal Ser- vice Agency. 4 DODM4525.8_AFMAN33-306_AETCSUP 12 SEPTEMBER 2007 REFERENCES (a) DoD Instruction 4525.8, "DoD Official Mail Management" (b) Sections 401, 404, 601-606 of title 39, United States Code (c) Sections 1693-1699 of title 18, United States Code (d) Title 39, Code of Federal Regulations, Sections 310 and 320 (e) DoD 8910.1-M, "DoD Procedures for Management of Information Requirements," June 30, 1998 (f) United States Postal Service (USPS) Domestic Mail Manual, current edition (g) DoD Directive 1015.6, "Funding of Morale, Welfare, and Recreation Programs," August 3, 1984 (h) Section 1044 of title 10, United States Code (i) Comptroller General of the United States Decision B-249061, May 17, 1993 (j) DoD 7000.14-R, Volume 11A, "Reimbursable Operations, Policy and Procedures," March 1, 1997 (k) USPS International Mail Manual (IMM), current edition (l) Section 726 of title 40, United States Code (m) Comptroller General of the United States Decision, 58 Comptroller General 14 (1978) (n) DoD 5200.1-R, "DoD Information Security Program Regulation," January 14, 1997 (o) USPS Publication 25, "Designing Letter and Reply Mail," current edition (p) DoD 5400.7-R, "DoD Freedom of Information Act Program," September 4, 1998 (q) Article 27 of the Vienna Convention on Diplomatic Privileges and Immunities (r) USPS Publication 28, "Postal Addressing Standard," current edition (s) (Added)(AF) DoDD 5200.1, DoD Information Security Program, December 13, 1996 (t) (Added)(AF) DoDD 5220.22, National Industrial Security Program, September 27, 2004 (u) (Added)(AF) DoD 4525.8-M, DoD Official Mail Manual, December 26, 2001 (v) (Added)(AF) AFPD 24-5, Transportation and Storing Personal Property, 1 October 1996 (w) (Added)(AF) AFPD 31-4, Information Security, 1 September 1998 (x) (Added)(AF) AFI 31-401, Information Security Program Management, 1 November 2005 (y) (Added)(AF) AFI 31-601, Industrial Security Program Management, 29 June 2005 (z) (Added)(AF) AFMAN 23-110, Volume 1,Basic Air Force Supply Procedures (aa) (Added)(AF) AFMAN 24-204(I), Preparing Hazardous Materials for Military Air Shipments, 1 July 2006 (bb) (Added)(AF) AFMAN 37-123, Management of Records, 31 August 1994 (will become AFMAN 33-363) DODM4525.8_AFMAN33-306_AETCSUP 12 SEPTEMBER 2007 5 (cc) (Added)(AF) AFRIM RDS, https://afrims.amc.af.mil/rds_series.cfm (dd) (Added)(AF) AS006, AA00, Organizational Equipment (Multipurpose-Used in More than One Functional Area) (dd) (Added)(AF) AS006 ABOO, Administrative Equipment (ee) (Added)(AF) AS006 EOOO, Air Post Offices, Aerial Mail Terminals/Postal Service Centers 6 DODM4525.8_AFMAN33-306_AETCSUP 12 SEPTEMBER 2007 DL1. DEFINITIONS DL1.1.1. Activity. Any DoD organization such as headquarters, Agency, depot, or unit. DL1.1.2. Ancillary Service. Forwarding, return, or address correction service included within a mail class. Depending on the mail class, these services are preformed at a charge or at no additional charge, if and when the service is actually rendered. DL1.1.3. Appropriated Fund Postage. Postage paid for with funds appropriated by the United States Congress. The postage may be prepaid or penalty postage. DL1.1.4. Black Box Payments. Payments pertaining to classified projects. DL1.1.5. Business Reply Mail. Specially printed postcards, envelopes, cartons, and labels that may be mailed without postage prepayment. Postage and fees are collected when the mail is delivered back to the original sender. This domestic service enables authorized mailers to receive First-Class Mail, without prepaid postage, back from customers by paying the postage and a fee on receipt of the mail pieces. (Compare with courtesy reply mail, International Business Reply Service, and meter reply mail.) DL1.1.6. Certificate of Mailing. A supplemental mail service that provides a receipt prepared by the mailer as proof of mailing. DL1.1.7. Certified Mail. A special service that provides the sender with a receipt at the time of mailing; a record of delivery is kept at the post office of address. This type of mail must be sent at the regular First-Class Mail or Priority Mail rate. It is dispatched and handled in transit as ordinary mail. There are additional fees for return receipt. (Compare with registered mail and Delivery Confirmation.) A record is not kept at the post office where it is mailed. If lost, it cannot be traced.
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