Library Board Meeting Agenda

Indianapolis-Marion County Public Library

Notice Of The Regular Meeting October 26, 2015

Library Board Members Are Hereby Notified That The Regular Meeting Of The Board Will Be Held At The

Brightwood Branch Library 2435 North Sherman Drive At 6:30 P.M.

For The Purpose Of Considering The Following Agenda Items Dated This 21st Day Of October, 2015

DOROTHY R. CRENSHAW President of the Library Board

-- Regular Meeting Agenda--

1. Call to Order

2. Roll Call

Library Board Meeting Agenda pg. 2

3. Branch Manager’s Report

Rhonda Oliver, Manager, Brightwood Branch, will provide an update on library services to the community. (enclosed)

4. Public Comment and Communications

a. Public Comment

The Public has been invited to the Board Meeting.

Hearing of petitions to the Board by Individuals or Delegations. Only one may speak for a delegation on an issue. Speakers who wish to address an item on the Agenda will be called at the appropriate time during the meeting. A five-minute limit will be allowed for each speaker.

b. Dear CEO Letters and Responses (at meeting)

c. Correspondence for the Board's general information (at meeting)

5. Approval of Minutes

a. Regular Meeting, September 28, 2015 (enclosed)

COMMITTEE REPORTS

6. Finance Committee (David W. Wantz, Chair; Vanessa Lopez Aguilera, Lillian L. Charleston)

a. Report of the Treasurer – September 2015 (enclosed)

b. President Crenshaw will Convene a Public Hearing

1) To consider the Library’s Additional Appropriation of E-Rate Funds to Purchase Equipment for Network Upgrade as advertised on October 14, 2015 in the Indianapolis Star and the Court and Commercial

Library Board Meeting Agenda pg. 3

2) Invite Public Comment from the Audience

President Crenshaw will Close the Public Hearing

c. Resolution 45 – 2015 (Additional Appropriation of E-Rate Funds to Purchase Equipment for Network Upgrade) (enclosed)

7. Diversity, Policy and Human Resources Committee (Vanessa Lopez Aguilera, Chair; Camille D. Blunt, Patricia A. Payne)

8. Facilities Committee (Lillian L. Charleston, Chair; Camille D. Blunt, Oscar A. Gutierrez)

a. Resolution 46 – 2015 (Authorization to Prepare Bidding Documents and Solicit Bids for the Warren Branch Project) (enclosed)

b. Resolution 47 – 2015 (Approval to Award a Construction Services Contract for the Library Services Center Administration Area Renovation Project) (enclosed)

c. Briefing Report for Action Item Scheduled for the November 2015 Facilities Committee Meeting – Approval to Award a Construction Contract for the Library Services Center Uninterruptable Power Supply System (enclosed)

9. External Affairs and Strategic Planning Committee (Oscar A. Gutierrez, Chair; Camille D. Blunt, Patricia A. Payne)

a. Map of New Council Districts (enclosed)

10. Library Foundation Update (David W. Wantz, Library Board Representative)

11. Report of the Chief Executive Officer

a. CEO Monthly Statistical Report – September 2015 (enclosed)

Library Board Meeting Agenda pg. 4

b. CEO Quarterly Statistical Report – 3rd Quarter 2015 (enclosed)

c. Progress Report on the Library’s Strategic Plan – Chris Cairo, Director, Strategic Planning and Assessment, will give the Report. (enclosed)

d. Confirming Resolutions:

1) Resolution Regarding Finances, Personnel and Travel (48 – 2015)

Enclosed.

UNFINISHED BUSINESS

12.

NEW BUSINESS

13.

DISCUSSION AND AGENDA BUILDING

14. Future Agenda Items – This time is made available for discussion items not on the Agenda which are of interest to Library Board members and the opportunity to suggest items to be included on future Library Board Meeting Agendas.

Items suggested for upcoming Board Agendas are as follows:

November, 2015 - To Be Determined

INFORMATION

15. Materials

a. Joint Meeting of Library Board Committees Notes – October 13, 2015 (enclosed)

Library Board Meeting Agenda pg. 5

b. Special Meeting of Facilities Committee Notes – October 15, 2015 (enclosed)

16. Board Meeting Schedule for 2015 (Notice of Date and Place of Meeting) and Upcoming Events

a. Board Meetings for 2015 – Current calendar will be updated each month, as necessary, and additional information highlighted.

b. Library Programs/Free Upcoming Events updated through October 25, 2015 and October PSAs. (enclosed)

c. Joint Meeting of Library Board Committees – Tuesday, November 10, 2015, at the Library Services Center, 2450 North Meridian Street, at 4:00 p.m. Please note change in date.

17. Notice of Special Meetings

18. Notice of Next Regular Meeting

Monday, November 16, 2015, at the Warren Branch Library, 9701 East 21st Street, at 6:30 p.m.

19. Other Business

20. Adjournment

Brightwood Branch Library indypl.org

About us Brightwood Branch Library is located at 2435 N. Sherman Drive on the near east side of the city in the Brightwood Shopping Plaza (a small strip mall). It was the 6th public library and has operated since 1901. The library was relocated to the current location on Sherman Drive in 1972. In 1996 it was renovated and expanded to double in size to 5600 square ft. of space. The branch service area is bounded by 34th Street to the north, Emerson Avenue to the east, Park Avenue to the west, and Massachusetts Avenue is the southernmost boundary. Brightwood Branch is included in the Strategic Plan for significant improvements. A new building totaling 15,000 square feet is scheduled for completion in 2017.

Who We Serve  The total base population: 14,903  Land area in square miles: 4.95  35.7% of families living in poverty  Schools: 3 IPS, 2 charter schools, Martin University, and Perry Township schools  Churches: approx. 100 of various denominations

How We Serve  5,328 registered borrowers in the Brightwood Library service area  89,494 patron door count in 2014  84,609 items circulated in 2014  13,373 items in collection (as of 10-15)  17 PC’s available for patron use  250 total programs offered in 2014; 4,038 participants  6,921 reference and service helps in 2014

Brightwood Library serves an ethnically diverse population with 88% of the residents being African Americans. The collection contains a wide range of written and audiovisual materials. However, a large emphasis is placed on African American materials to meet the demands of our users.

The library is a vital part of the community that provides many assets to help the residents fulfill their needs and goals.

The staff works closely with a wide number of groups in partnerships, extending services and providing programs to all ages. We actively participate in several neighborhood partnerships including the Martindale Brightwood Quality of Life and provide library resources and meeting room space to other groups.

Library collaborations with community groups include:

 Felege Hiywot Center

 Indy Parks

 Perry Township Schools

 Martindale Brightwood Community Development Corporation

 Indianapolis Public Schools

 Brightwood Community Center

 Making Connections

 Edna Martin Christian Center

 Brightwood Community Center

 Indianapolis Head Start

 37 Place Community Center

Submitted by Rhonda Oliver, Manager

October 14, 215

INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY MINUTES OF THE REGULAR MEETING SEPTEMBER 28, 2015

* * * * * * * * * * * * * * * * * * * * * * * * * * *

The Indianapolis-Marion County Public Library Board met at the West Indianapolis Branch Library, 1216 South Kappes Street, Indianapolis, Indiana, on Monday, September 28, 2015 at 6:30 p.m., pursuant to notice given in accordance with the rules of the Board.

1. Call To Order

Ms. Crenshaw presided as Chairman. Secretary Charleston was present.

2. Roll Call

Members present: Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Ms. Payne and Dr. Wantz.

Members absent: Ms. Blunt and Mr. Gutierrez.

3. Branch Manager’s Report

Kimberly Andersen, Manager, West Indianapolis Branch, briefly discussed her Report that had been distributed to the Board.

She mentioned that the branch partners with several organizations and businesses in the neighborhood. On October 1, 2015, the branch will host the United Way project, “Connecting Hearts at Home”, when 40 volunteers from Eli Lilly, during their own Global Day of Service, will do painting, planting and some general sprucing up. The next big event is the annual tree lighting event on December 1, 2015 which will bring approximately 600-700 people into the branch. Also, there is a great deal of activity at the nearby Public Collection installation.

4. Public Comment and Communications

a. There were no petitions to come before the Board.

b. Dear CEO Letters and Responses were circulated for the Board’s general information.

c. Correspondence was circulated for the Board’s general information.

5. Approval Of Minutes: Executive Session, Regular and Special Meetings

a. Regular Meeting, August 24, 2015

The minutes were approved on the motion of Ms. Payne, seconded by Ms. Charleston, and the “yes” votes of Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Ms. Payne and Dr. Wantz.

COMMITTEE REPORTS

6. Finance Committee (David W. Wantz, Chair; Vanessa Lopez Aguilera, Lillian L. Charleston)

a. Report of the Treasurer – August 2015

Carolyn Adams, Accounting Manager, discussed the Report.

She noted that for the month of August, actual expenditures, less investments and debt payments, were 9.9% less than projected. The Library spent less in supplies and collection materials.

Actual revenue was 8.0% less than projected. The Library has received less in copy and print revenue than projected and our e-rate revenue was less.

August 2015 expenditures, less investments and debt payments, were 20% less than August 2014. The majority of this decrease was in personal services due to the timing of the third payroll – in July for 2015 and August in 2014.

August 2015 receipts were 3% less than August 2014. The decrease is in our copy and print revenue.

Year-to-date Fines and Fees revenue for 2015 is $657,155 compared to $675,592 for year-to-date 2014. The Library has reduced Fines and Fees and implemented the Earn and Learn Program resulting in less revenue.

Dr. Wantz made the motion, which was seconded by Ms. Charleston, that the Report of the Treasurer be filed for audit.

Motion carried.

The Report is attached to, and made a part of, these minutes.

b. Resolution 38 – 2015 (Appropriation of Gift and Grant Proceeds and Transfer Between Accounts and Classifications)

After full discussion and careful consideration of Resolution 38 – 2015, the resolution was adopted on the motion of Dr. Wantz, seconded by Ms. Charleston, and the “yes” votes of Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Ms. Payne and Dr. Wantz. 3

Motion carried.

The resolution is appended to, and made a part of, these minutes. c. Resolution 39 – 2015 (Authorization for the Chief Executive Officer to Negotiate Contract for IPS Feasibility Study for Shared System)

Debra Lambert, Director, Collection Management, reviewed the need for a feasibility study to determine whether the Indianapolis Public School’s library media centers, students and faculty would benefit from membership in the Library’s Shared System and to determine the Library’s capability to incorporate IPS into that System.

It is recommended that the Library execute a contract with Diehl Evaluation and Consulting Services for the study. The cost of the study is being funded by a $73,000 grant from the Glick Fund.

After full discussion and careful consideration of Resolution 39 – 2015, the resolution was adopted on the motion of Dr. Wantz, seconded by Ms. Payne, and the “yes” votes of Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Ms. Payne and Dr. Wantz.

Motion carried.

The resolution is appended to, and made a part of, these minutes. d. Resolution 40 – 2015 (Authorizing Issuance of Bonds for the Purpose of Providing Funds to Pay for the Radio Frequency Equipment Project and Expenses Related Thereto)

Ms. Lambert reviewed the information compiled by RMG Consultants who evaluated the Radio Frequency Identification (RFID) technology and advised it has been determined that the Library would benefit through better inventory control, better movement of materials and better patron service if the RFID system was installed.

It was decided that the Library should issue bonds in an amount not to exceed $2 million to pay for RFID and all related expenses. The bonds would be paid off in two years.

After full discussion and careful consideration of Resolution 40 – 2015, the resolution was adopted on the motion of Dr. Wantz, seconded by Ms. Charleston, and the “yes” votes of Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Ms. Payne and Dr. Wantz.

Motion carried.

The resolution is appended to, and made a part of, these minutes.

At this time, President Crenshaw adjourned the Regular Meeting.

e President Crenshaw will Convene a Public Hearing

Ms. Crenshaw announced that this Public Hearing was being held to consider the Library’s Appropriation of Bond Proceeds for the 2015-2016 RFID Equipment Project.

1) To consider the Library’s Appropriation of Bond Proceeds for the 2015- 2016 RFID Equipment Project as advertised on September 18, 2015 in the Indianapolis Star and the Court and Commercial

At this time, Jeff Qualkinbush, of Barnes and Thornburg, provided a presentation on the Library’s Appropriation of Bond Proceeds for the 2015- 2016 RFID Equipment Project.

Mr. Qualkinbush noted that the Library Board has approved the Bond Resolution that would finance the RFID project. As a part of the steps that need to be done when you receive bond proceeds, you have to approve the appropriation of those funds. These would be deposited into a construction fund. The Board needs to approve and then the Library must go before the City-County Council for their approval. The Council would hold a public hearing on October 12, 2015.

2) Invite Public Comment from the Audience

The Chairman inquired if there were any taxpayers who wished to be heard on the Library’s Appropriation of Bond Proceeds for the 2015-2016 RFID Equipment Project.

At this time, Fountain Square resident Donna Gable expressed reservations on investing in such technology instead of working to keep libraries open in low- income neighborhoods.

President Crenshaw Will Consider a Motion to Close the Public Hearing

Dr. Wantz made a motion to close the Public Hearing. Ms. Payne seconded the motion.

Motion carried.

The Public Hearing was closed at this time.

President Crenshaw reconvened the Regular Meeting. f. Resolution 41 – 2015 (Appropriation of Bond Proceeds for the 2015-2016 RFID Equipment Project)

After full discussion and careful consideration of Resolution 41 – 2015, the resolution was adopted on the motion of Dr. Wantz, seconded by Ms. Payne, and the “yes” votes of Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Ms. Payne and Dr. Wantz.

Motion carried.

The resolution is appended to, and made a part of, these minutes.

7. Diversity, Policy and Human Resources Committee (Vanessa Lopez Aguilera, Chair; Camille D. Blunt, Patricia A. Payne)

a. Resolution 42 – 2015 (Approval of Bereavement Policy Revision Subsection 235.1)

Ms. Aguilera explained that the revised policy allows that the paid time off, which is a maximum of five days for eligible employees, may be taken all at one time or in no more than two separate blocks of time, in connection with either the date of death or the memorial service.

After full discussion and careful consideration of Resolution 42 – 2015, the resolution was adopted on the motion of Ms. Aguilera, seconded by Ms. Payne, and the “yes” votes of Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Ms. Payne and Dr. Wantz.

Motion carried.

The resolution is appended to, and made a part of, these minutes.

8. Facilities Committee (Lillian L. Charleston, Chair; Camille D. Blunt, Oscar A. Gutierrez)

a. Briefing Report – Warren Branch Project Options

Mike Coghlan, Manager, Facilities Projects, commented that there have been two community engagements forums on the Warren Branch Project. They have been well attended and we have received good feedback.

Mr. Coghlan noted that the project has focused on two options that would improve access to the collection, programs and Library services; update restrooms; and adjust the collection to meet borrowing patterns and changing formats. A third and final community meeting will take place on October 7, 2015 at 6:30 p.m.

It is the Library’s intention to have the project out for bid yet this year.

b Briefing Report – East Washington Branch Selected Project Option

Mr. Coghlan presented information on the selected option for the $2.5 million expansion and renovation of the East Washington Branch. The plan will keep in place the historic exterior entry steps but provides for the installation of an adjoining elevator leading to the lobby in the existing structure. Expansion of the branch will allow for a 20-unit computer lab, updated restrooms and a children’s program area. 6

He also mentioned that the Library is pursuing a “LEED Silver Certification” from the U.S. Green Buildings Council in recognition of efforts to be environmentally responsible on this project.

Ms. Charleston and Dr. Wantz discussed the importance of East Washington being a Carnegie library and the significance of maintaining the original structure.

On behalf of the Board, Ms. Crenshaw thanked Ms. Charleston, Ms. Smith and Mr. Coghlan for their work on the projects.

c. Resolution 43 – 2015 (Authorization to Prepare Bidding Documents and Solicit Bids for the Southport Branch Project)

After full discussion and careful consideration of Resolution 43 – 2015, the resolution was adopted on the motion of Dr. Wantz, seconded by Ms. Aguilera, and the “yes” votes of Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Ms. Payne and Dr. Wantz.

Motion carried.

The resolution is appended to, and made a part of, these minutes.

d. Briefing Report for Action Items Scheduled for the October 2015 Facilities Committee – Approval to Award a Construction Contract for the Library Services Center Administration Area Renovation Project

Mr. Coghlan provided information about the upcoming renovation work at the Library Services Center. He anticipates that the project will cost between $50,000 and $150,000 and will require approval by the Board. Completion of the project is scheduled in December 2015.

Ms. Charleston also thanked Robert Morrison in Facilities for doing a fantastic job to help move all the projects along.

9. External Affairs and Strategic Planning Committee (Oscar A. Gutierrez, Chair; Camille D. Blunt, Patricia A. Payne)

a. Beech Grove Public Library Merger – Planning Committee

Laura Johnson, Public Services Director, noted that the Beech Grove Public Library Planning Committee (three representatives from the Beech Grove Public Library and three from the Library) has toured the building and held meetings which focused on the financial impact of the merger, with a goal of having a plan in place by the end of the year. A meeting was also held with the Department of Local Government Finance. The Committee is in the process of mapping out a schedule for their work. If a merger proceeds, budget implementation would first occur in the Library’s 2017 budget. The next meeting of the Committee is scheduled for October 7, 2015 at 3:00 p.m. at the Beech Grove Public Library.

b. Discussion of Big Box Retailer’s Assessment Appeals

Ms. Johnson commented that the Library is monitoring property tax assessment appeals by big box retailers who are seeking reductions in their buildings’ assessed value. It’s uncertain how such appeals could reduce revenue for local government bodies, including libraries. The issue likely will be addressed in the upcoming legislative session. More information will be provided prior to that time.

Ms. Johnson also mentioned the “Electing Our Future” programs that are being held at Central Library. She invited the Board members to attend the next two programs. “What Are The Issues We Face” on October 6, 2015. The other program on October 20, 2015 is “What Do We Want Indianapolis To Look Like.”

10. Library Foundation Update (David W. Wantz, Library Board Representative)

September 2015 Library Foundation Update

Dr. Wantz reviewed the Foundation’s recent activities. Some of the highlights were as follows:

- Last month, the Foundation received many gifts. The top corporate and Foundation contributors included:

- Cardinal Publishers Group, FlashPoint, Indiana University, Indiana University Foundation and Indiana University Press – Indiana Authors Award

- The Emily Fund at Schwab Charitable – Lifelong Learning

- Arthur Jordan Foundation and Rise Up Foundation – Most Urgent Need

- Central Indiana Community Foundation - The Public Collection

- This month, the Foundation provided funding for the following Library programs. All programs are system-wide unless otherwise noted:

Children’s - Animal Programs - Girls Technology Sleepover at the Curve - Ready to Read – Early Childhood Conference, Early Literacy Specialist, On the Road to Reading and Packaged Programs

Collections - Online Ads for Digital Content

Life Long Learning - eBook Tinker Station - Job Center

Capital/Branch Initiatives 8

- Aquarium at East Thirty-Eighth Street - Aquarium at Pike

Other News:

The Indy Author Fair will take place from 10 a.m. to 5 p.m. on Saturday, October 10, 2015 at Central Library. Book lovers of all ages can attend free workshops on writing, publishing and marketing. There will also be a panel discussion with the winners and finalists of the 2015 Eugene & Marilyn Glick Indiana Authors Award and a special celebration of Lifetime Achievement Winner Mari Evans (with an introduction by Library Trustee Patricia Payne). For more information, visit www.indianaauthorsaward.org.

Dr. Wantz encouraged everyone to attend on October 10, 2015.

11. Report Of The Chief Executive Officer

a. CEO Monthly Statistical Report – August 2015

Jackie Nytes, Chief Executive Officer, reviewed the information contained in the Report. She mentioned that Circulation was up for the month. Ms. Nytes pointed out that services such as Wowbrary are helpful in drawing attention to new materials in the Library’s collection. New Borrowers are up 31% which is a reflection of our effort to connect with the schools. Also, Requests Placed are up 1.6%.

b. Progress Report on the Library’s Strategic Plan

Chris Cairo, Director, Strategic Planning and Assessment, discussed how, going forward, she will provide reports that evaluate institutional performance with regard to the Library’s Strategic Plan.

Ms. Cairo described various methods for evaluating performance in meeting the Plan’s goals. She advised that each month the Board will receive a progress report highlighting the accomplishments of individual strategies within the Plan. In October, the report will focus on Goal 1 and the Strategy which is “Develop a Community of Readers.”

c. Confirming Resolutions:

1) Resolution Regarding Finances, Personnel and Travel (44 – 2015)

After full discussion and careful consideration of Resolution 44 – 2015, the resolution was adopted on the motion of Dr. Wantz, seconded by Ms. Charleston, and the “yes” votes of Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Ms. Payne and Dr. Wantz.

Motion carried.

The resolution is appended to, and made a part of, these minutes.

d. Update on the Lawrence Township Library Card Project

At this time, Ms. Crenshaw, on behalf of the Board, welcomed Kim Crowder, the new Communications Director, to the Library.

Ms. Crowder shared an update on the 2015 Lawrence Township Library Card Project. A launch event was held on September 22nd at Brook Park Elementary School where school children received a library card. The Project provides all 15,000 Lawrence Township students with a library card.

Ms. Crowder also showed a video introducing students to the benefits of having a library card.

UNFINISHED BUSINESS

12. None.

NEW BUSINESS

13. None.

AGENDA BUILDING

14. Future Agenda Items – This time was made available for discussion of items not on the Agenda which were of interest to Library Board members and the opportunity was given to suggest items that should be included on future Library Board Meeting Agendas.

Items suggested for upcoming Board Agendas are as follows:

October, 2015 – There were no items suggested.

INFORMATION

15. Materials

a. Special Meeting of Library Board Facilities Committee Notes – September 3, 2015 were distributed to the Board members for their general information.

b. Joint Meeting of Library Board Committee Notes – September 15, 2015 were distributed to the Board members for their general information.

16. Board Meeting Schedule for 2015 and Upcoming Events/Information

a. Board Meeting Schedule for 2015 – Current calendar will be updated each month, as necessary, and additional information highlighted. 10

b. Library Programs/Free Upcoming Events updated through October 25, 2015 and October PSAs.

c. Joint Meeting of Library Board Committees – October 13, 2015, at the Library Services Center, 2450 North Meridian Street, at 4:00 p.m.

17. Notice of Special Meetings

None.

18. Notice of Next Regular Meeting

Monday, October 26, 2015, at the Brightwood Branch Library, 2435 North Sherman Drive, at 6:30 p.m.

19. Other Business

None.

20. Adjournment

The Secretary announced that there was no further business to come before the Board.

The Chairman then declared the meeting adjourned at 7:40 p.m.

A DVD of this meeting is on file in the Library’s administration office.

______Lillian L. Charleston, Secretary to the Board

♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦

6a Indianapolis-Marion County Public Library Report of the Treasurer for September 2015 Prepared by Accounting for October 26, 2015 Board Meeting

Contents • Monthly Highlights • Financial Charts • Operating Fund Revenues and Expenditures • Expenditures for Operating, Debt, Capital Projects, and Rainy Day • Status of the Treasury: Investment Report • Status of the Treasury: Total Funds • Parking Garage • Cash Flow Projections: Operating Fund • Cash Flow Projections: Bond & Interest Redemption Fund • 2014 Bond Expenditures • Capital Projects Summary

Monthly Highlights

1. For the month of September actual expenditures, less investments and debt payments were 2.4% less than projected. The majority of this reduction was in capital outlay – collection materials.

2. Actual revenue was 9.2% less than projected. We received less E-rate funds than originally projected.

3. August 2015 expenditures less investments and debt payments were 15% higher than August 2014. The majority of this increase was in other charges and services – repairs and maintenance and collection materials contractual.

4. August 2015 receipts were 16% less than August 2014. This reduction is due to a one time transfer of funds in 2014. If you eliminate the transfer, 2015 receipts are only 4.23% less than 2014 – received less in E-rate funds.

5. Year to date Fines and Fees Revenue for 2015 is $725,485 compared to $754,083 for year to date 2014. The Library has reduced Fines and Fees and implemented Earn & Learn resulting in less revenue. Finances - September 2015

Financial Comparisons - Operating Fund

Expenses 12 Month Trend 2,657,942 September 14 6,000,000.00 3,054,942 September 15 4,000,000.00 3,128,779 Projected -2.4% 2,000,000.00 - Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept

Oct 2014 - Sept 2015 Oct 2013 - Sept 2014

Spent less than projected - personal services and benefits and capital outlay

Revenue 12 Month Trend 500,767 September 14 20,000,000.00 423,039 September 15 466,484 Projected 10,000,000.00 -9.3% - Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept

Oct 2014 - Sept 2015 Oct 2013 - Sept 2014

Reimbursement for services and erate revenue - lower than projected.

Investment Activity

Investments 12 Month Trend 20,669,675 September 14 40,000,000.00 22,101,577 September 15 20,000,000.00

- Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept

Oct 2014 - Sept 2015 Oct 2013 - Sept 2014

1 10/16/2015 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY OPERATING FUND REVENUES AND EXPENDITURES MONTH ENDED SEPTEMBER 30, 2015

Revenue Annual 2015 Adjusted Projected MTD Actual MTD Variance Budget 9/30/2015 9/30/2015 % MTD 2015 - Property Taxes 27,500,708 - - 0% 2015 - Intergovernmental 5,750,893 288,973 288,458 0% Fines & Fees 1,036,857 83,640 68,330 -18% Charges for Services 195,694 2,776 16,878 508% Miscellaneous 1,084,690 91,095 49,373 -46% Total 35,568,842 466,484 423,039 -9%

Expenditures Annual 2015 Adjusted Projected MTD Actual MTD Variance Budget 9/30/2015 9/30/2015 % MTD Personal Services & Benefits 24,267,496 1,820,934 1,754,857 -4% Supplies 905,594 81,739 85,838 5% Other Services and Charges 11,522,340 966,797 1,015,708 5% Capital Outlay 3,815,048 259,309 198,539 -23% Total 40,510,478 3,128,779 3,054,942 -2%

Expenditures - YTD Actual Compared to Annual Budget 30,000,000

25,000,000

20,000,000 72% 15,000,000

10,000,000 68%

5,000,000 71% 66% - Personal Services & Supplies Other Services and Capital Outlay Benefits Charges Annual Budget Actual 9/30/2015

2 10/16/2015 Indianapolis Marion County Public Library Operating Fund For the Month Ended September 30, 2015

Original Budget Adjusted Y-T-D Balance % Account Description Budget Adj. Budget M-T-D 75 % P.O. 25 % Remaining Expenses

Services Personal Salaries & Wages SALARIES APPOINTED STAFF 14,717,260.43 (131,216.00) 14,586,044.43 1,106,443.73 10,896,724.02 0.00 3,689,320.41 25% SALARIES HOURLY STAFF 1,720,701.00 3,610.00 1,724,311.00 105,985.03 1,305,851.74 0.00 418,459.26 24% Total Salaries & Wages 16,437,961.43 (127,606.00) 16,310,355.43 1,212,428.76 12,202,575.76 0.00 4,107,779.67 25%

Employee Benefits HEALTH INSURANCE 3,855,700.00 (58,168.00) 3,797,532.00 292,617.62 2,731,409.39 0.00 1,066,122.61 28% GROUP LIFE INSURANCE 30,000.00 0.00 30,000.00 2,312.93 19,628.75 0.00 10,371.25 35% LONG TERM DISABILITY INSURANCE 27,000.00 0.00 27,000.00 2,264.08 18,378.25 0.00 8,621.75 32% UNEMPLOYMENT COMPENSATION 5,000.00 8,852.00 13,852.00 419.94 10,800.10 3,051.90 0.00 0% FICA AND MEDICARE 1,306,235.00 (14,590.00) 1,291,645.00 88,587.15 880,688.82 0.00 410,956.18 32% PERF 2,180,305.00 (32,183.00) 2,148,122.00 154,050.02 1,535,316.88 0.00 612,805.12 29% EMPLOYEE ASSISTANCE PROGRAM 22,020.00 0.00 22,020.00 1,835.00 16,515.00 5,505.00 0.00 0% TUITION ASSISTANCE 5,000.00 0.00 5,000.00 420.12 5,454.40 0.00 (454.40) (9)% SALARY ADJUSTMENT 637,000.00 (15,030.00) 621,970.00 0.00 9,991.60 0.00 611,978.40 98% Total Employee Benefits 8,068,260.00 (111,119.00) 7,957,141.00 542,506.86 5,228,183.19 8,556.90 2,720,400.91 34%

Total Services Personal 24,506,221.43 (238,725.00) 24,267,496.43 1,754,935.62 17,430,758.95 8,556.90 6,828,180.58 28%

Supplies Office Supplies OTHER OFFICE SUPPLIES 434,483.00 34,497.66 468,980.66 41,807.97 312,197.47 30,328.56 126,454.63 27% UNIFORMS 7,000.00 0.00 7,000.00 0.00 465.77 0.00 6,534.23 93% Total Office Supplies 441,483.00 34,497.66 475,980.66 41,807.97 312,663.24 30,328.56 132,988.86 28%

Operating Supplies CLEANING & SANITATION 159,850.00 2,605.56 162,455.56 10,738.53 89,751.15 63,268.33 9,436.08 6% GASOLINE 38,000.00 1,082.32 39,082.32 6,215.68 16,392.46 16,077.41 6,612.45 17% Total Operating Supplies 197,850.00 3,687.88 201,537.88 16,954.21 106,143.61 79,345.74 16,048.53 8% 3 10/14/2015 Indianapolis Marion County Public Library Operating Fund For the Month Ended September 30, 2015

Original Budget Adjusted Y-T-D Balance % Account Description Budget Adj. Budget M-T-D 75 % P.O. 25 % Remaining

Other Supplies LIBRARY SUPPLIES 175,500.00 30,846.20 206,346.20 24,979.88 174,096.66 28,899.65 3,349.89 2% NON-CAPITAL FURNITURE & EQUIPMENT 15,000.00 6,729.28 21,729.28 0.00 1,593.94 0.00 20,135.34 93% Total Other Supplies 190,500.00 37,575.48 228,075.48 24,979.88 175,690.60 28,899.65 23,485.23 10%

Total Supplies 829,833.00 75,761.02 905,594.02 83,742.06 594,497.45 138,573.95 172,522.62 19%

Other Services & Charges Professional Services CONSULTING SERVICES 129,250.00 35,449.50 164,699.50 17,036.40 117,680.36 30,941.44 16,077.70 10% LEGAL SERVICES 195,000.00 37,459.50 232,459.50 17,484.50 153,757.00 0.00 78,702.50 34% Total Professional Services 324,250.00 72,909.00 397,159.00 34,520.90 271,437.36 30,941.44 94,780.20 24%

Communication & Transportation POSTAGE 64,000.00 (5,008.45) 58,991.55 25,503.23 29,966.64 1,544.94 27,479.97 47% TRAVEL 30,070.00 0.00 30,070.00 2,271.87 17,224.42 0.00 12,845.58 43% CONFERENCES 77,460.00 1,728.00 79,188.00 5,613.79 53,926.41 0.00 25,261.59 32% IN HOUSE CONFERENCE 50,000.00 (21,728.00) 28,272.00 5,171.40 17,082.40 772.50 10,417.10 37% FREIGHT & EXPRESS 6,000.00 6,225.00 12,225.00 1,260.33 12,329.35 0.00 (104.35) (1)% DATA COMMUNICATIONS 310,000.00 (10,000.00) 300,000.00 27,538.53 172,071.80 0.00 127,928.20 43% CELLULAR PHONE 6,800.00 0.00 6,800.00 948.25 7,898.89 0.00 (1,098.89) (16)% Total Communication & Transportation 544,330.00 (28,783.45) 515,546.55 68,307.40 310,499.91 2,317.44 202,729.20 39%

Printing & Advertising PUBLICATION OF LEGAL NOTICES & HR 2,050.00 0.00 2,050.00 0.00 1,809.09 0.00 240.91 12% Printing 237,050.00 32,545.00 269,595.00 14,788.00 241,514.80 10,375.00 17,705.20 7% Total Printing & Advertising 239,100.00 32,545.00 271,645.00 14,788.00 243,323.89 10,375.00 17,946.11 7%

Insurance OFFICIAL BONDS 1,000.00 (25.00) 975.00 0.00 975.00 0.00 0.00 0% AUTOMOBILE 10,500.00 (4,002.00) 6,498.00 2,484.30 6,497.40 0.00 0.60 0%

4 10/14/2015 Indianapolis Marion County Public Library Operating Fund For the Month Ended September 30, 2015

Original Budget Adjusted Y-T-D Balance % Account Description Budget Adj. Budget M-T-D 75 % P.O. 25 % Remaining PACKAGE 172,000.00 11,689.00 183,689.00 48,038.70 191,902.60 0.00 (8,213.60) (4)% WORKER'S COMPENSATION 165,000.00 23,073.00 188,073.00 41,262.00 185,935.00 0.00 2,138.00 1% EXCESS LIABILITY 8,700.00 0.00 8,700.00 1,592.00 7,705.00 0.00 995.00 11% PUBLIC OFFICIALS & EMPLOYEE LIAB 16,500.00 (992.00) 15,508.00 0.00 15,508.00 0.00 0.00 0% CLAIMS, AWARDS, AND INDEMNITIES 0.00 1,130.00 1,130.00 0.00 1,127.67 0.00 2.33 0% BROKERAGE FEE 25,000.00 (7,800.00) 17,200.00 4,250.00 17,000.00 0.00 200.00 1% Total Insurance 398,700.00 23,073.00 421,773.00 97,627.00 426,650.67 0.00 (4,877.67) (1)%

Utilities Gas 103,850.00 9,889.58 113,739.58 1,469.03 57,647.01 56,092.57 0.00 0% ELECTRICITY 862,733.00 63,004.53 925,737.53 71,488.46 599,161.91 326,575.62 0.00 0% HEAT/STEAM 364,000.00 39,397.81 403,397.81 44,823.27 237,690.69 165,707.12 0.00 0% COOLING/CHILLED WATER 453,200.00 23,016.64 476,216.64 50,802.46 318,734.07 157,482.57 0.00 0% WATER 53,325.00 755.12 54,080.12 4,389.90 31,924.13 22,155.99 0.00 0% STORMWATER 12,500.00 (141.00) 12,359.00 0.00 5,548.50 6,250.00 560.50 5% SEWAGE 59,418.00 700.40 60,118.40 5,740.70 42,383.62 17,734.78 0.00 0% Total Utilities 1,909,026.00 136,623.08 2,045,649.08 178,713.82 1,293,089.93 751,998.65 560.50 0%

Repairs & Maintenance REP & MAINT-STRUCTURE 804,800.00 148,067.88 952,867.88 78,564.62 579,422.54 185,414.45 188,030.89 20% REP & MAINT-HEATING & AIR 155,000.00 13,145.15 168,145.15 26,986.50 135,341.60 26,610.10 6,193.45 4% MAINT & REPAIR - AUTO 40,000.00 0.00 40,000.00 593.92 16,882.65 1,947.23 21,170.12 53% REP & MAINT-EQUIPMENT 71,000.00 2,091.61 73,091.61 10,478.66 42,384.21 10,030.42 20,676.98 28% REP & MAINT-COMPUTERS 390,000.00 (1,993.00) 388,007.00 14,620.84 330,508.37 680.00 56,818.63 15% CLEANING 919,340.00 91,627.50 1,010,967.50 70,065.07 664,490.03 331,178.05 15,299.42 2% Total Repairs & Maintenance 2,380,140.00 252,939.14 2,633,079.14 201,309.61 1,769,029.40 555,860.25 308,189.49 12%

Rentals REAL ESTATE 449,141.00 0.00 449,141.00 35,888.62 331,747.58 0.00 117,393.42 26% EQUIPMENT 57,680.00 0.00 57,680.00 4,811.34 44,346.80 8,444.28 4,888.92 8% Total Rentals 506,821.00 0.00 506,821.00 40,699.96 376,094.38 8,444.28 122,282.34 24%

5 10/14/2015 Indianapolis Marion County Public Library Operating Fund For the Month Ended September 30, 2015

Original Budget Adjusted Y-T-D Balance % Account Description Budget Adj. Budget M-T-D 75 % P.O. 25 % Remaining Other Services & Charges DUES & MEMBERSHIPS 51,550.00 0.00 51,550.00 250.00 43,140.29 0.00 8,409.71 16% COMPUTER SERVICES 3,500.00 25,944.95 29,444.95 2,000.00 25,267.94 3,893.95 283.06 1% PAYROLL SERVICES 130,000.00 (3,310.00) 126,690.00 11,612.08 95,658.87 0.00 31,031.13 24% SECURITY SERVICES 888,326.00 128,886.40 1,017,212.40 58,326.03 614,851.63 310,383.39 91,977.38 9% TRASH REMOVAL 140,840.00 (53,267.20) 87,572.80 3,862.66 48,973.63 17,909.17 20,690.00 24% SNOW REMOVAL 243,460.00 85,000.00 328,460.00 0.00 306,873.93 9,546.07 12,040.00 4% PROGRAMMING 90,000.00 (27,305.00) 62,695.00 855.00 35,879.51 10,423.60 16,391.89 26% PROGRAMMING-JUV. 166,000.00 (4,000.00) 162,000.00 4,399.76 115,510.18 18,241.49 28,248.33 17% PROGRAMMING ADULT - CENTRAL 30,000.00 0.00 30,000.00 1,370.87 18,337.72 4,949.00 6,713.28 22% PROGRAMMING EXHIBITS - CENTRAL 4,000.00 0.00 4,000.00 0.00 737.39 3.71 3,258.90 81% EVENTS & PR 42,050.00 (7,500.00) 34,550.00 1,662.24 20,101.49 1,495.00 12,953.51 37% LAWN & LANDSCAPING 243,961.00 0.00 243,961.00 27,812.41 163,633.56 39,865.85 40,461.59 17% OTHER CONTRACTUAL SERVICES 451,856.00 10,351.35 462,207.35 39,731.18 249,508.71 123,620.69 89,077.95 19% MATERIALS CONTRACTUAL 1,655,000.00 345,000.00 2,000,000.00 221,610.66 1,303,476.22 0.00 696,523.78 35% LIBRARY MEDIA STATION 8,000.00 (450.00) 7,550.00 185.00 2,063.00 0.00 5,487.00 73% BANK FEES/CREDIT CARD FEES 50,000.00 0.00 50,000.00 4,918.57 48,193.13 0.00 1,806.87 4% RECRUITMENT EXPENSES 8,700.00 24,073.20 32,773.20 1,145.17 16,979.39 2,677.60 13,116.21 40% Total Other Services & Charges 4,207,243.00 523,423.70 4,730,666.70 379,741.63 3,109,186.59 543,009.52 1,078,470.59 23%

Total Other Services & Charges 10,509,610.00 1,012,729.47 11,522,339.47 1,015,708.32 7,799,312.13 1,902,946.58 1,820,080.76 16%

Capital Outlay CAPITAL - EQUIPMENT 2,500.00 136,424.85 138,924.85 (4,497.44) 12,057.90 0.00 126,866.95 91% COMPUTER EQUIPMENT 10,000.00 (10,000.00) 0.00 0.00 0.00 0.00 0.00 0% BOOKS & MATERIALS 3,845,000.00 (345,000.00) 3,500,000.00 306,665.73 2,667,993.54 1,025.93 830,980.53 24% UNPROCESSED PAPERBACK BOOKS 126,000.00 199.05 126,199.05 3,436.96 68,772.15 42,031.75 15,395.15 12% RARE BOOKS/SPECIAL COLLECTIONS 0.00 49,924.49 49,924.49 0.00 49,924.49 0.00 0.00 0% Total Capital Outlay 3,983,500.00 (168,451.61) 3,815,048.39 305,605.25 2,798,748.08 43,057.68 973,242.63 26%

Total Expenses 39,829,164.43 681,313.88 40,510,478.31 3,159,991.25 28,623,316.61 2,093,135.11 9,794,026.59 24%

65 10/14/2015 Indianapolis Marion County Public Library Bond Interest and Redemption Fund For the Month Ended September 30, 2015

Original Budget Adjusted Y-T-D Balance % Account Description Budget Adj. Budget M-T-D 75 % P.O. 25 % Remaining Expenses

Other Services & Charges Other Services & Charges BOND EXPENSES 8,310,000.00 0.00 8,310,000.00 0.00 6,405,000.00 0.00 1,905,000.00 23% INTEREST EXPENSE 2,992,571.00 (236,392.00) 2,756,179.00 0.00 2,125,679.03 0.00 630,499.97 23% BANK FEES/CREDIT CARD FEES 4,000.00 0.00 4,000.00 0.00 1,900.00 0.00 2,100.00 53% Total Other Services & Charges 11,306,571.00 (236,392.00) 11,070,179.00 0.00 8,532,579.03 0.00 2,537,599.97 23%

Total Other Services & Charges 11,306,571.00 (236,392.00) 11,070,179.00 0.00 8,532,579.03 0.00 2,537,599.97 23%

Total Expenses 11,306,571.00 (236,392.00) 11,070,179.00 0.00 8,532,579.03 0.00 2,537,599.97 23%

7 10/9/2015 Indianapolis Marion County Public Library Capital Projects Fund For the Month Ended September 30, 2015

Original Budget Adjusted Y-T-D Balance % Account Description Budget Adj. Budget M-T-D 75 % P.O. 25 % Remaining Expenses

Supplies Office Supplies OTHER OFFICE SUPPLIES 491,500.00 17,703.72 509,203.72 60,465.97 176,970.80 70,062.30 262,170.62 51% Total Office Supplies 491,500.00 17,703.72 509,203.72 60,465.97 176,970.80 70,062.30 262,170.62 51%

Other Supplies NON-CAPITAL FURNITURE & EQUIPMENT 139,800.00 15,027.01 154,827.01 0.00 16,445.41 1,458.95 136,922.65 88% Total Other Supplies 139,800.00 15,027.01 154,827.01 0.00 16,445.41 1,458.95 136,922.65 88%

Total Supplies 631,300.00 32,730.73 664,030.73 60,465.97 193,416.21 71,521.25 399,093.27 60%

Other Services & Charges Professional Services CONSULTING SERVICES 25,000.00 55,399.00 80,399.00 3,460.00 35,119.00 8,010.00 37,270.00 46% Total Professional Services 25,000.00 55,399.00 80,399.00 3,460.00 35,119.00 8,010.00 37,270.00 46%

Repairs & Maintenance REP & MAINT-STRUCTURE 540,000.00 36,761.65 576,761.65 39,515.42 178,453.44 118,037.08 280,271.13 49% REP & MAINT-HEATING & AIR 170,000.00 0.00 170,000.00 0.00 18,619.48 0.00 151,380.52 89% REP & MAINT-EQUIPMENT 0.00 13,156.00 13,156.00 0.00 7,787.00 9,656.00 (4,287.00) (33)% Total Repairs & Maintenance 710,000.00 49,917.65 759,917.65 39,515.42 204,859.92 127,693.08 427,364.65 56%

Other Services & Charges COMPUTER SERVICES 0.00 5,825.00 5,825.00 0.00 5,825.00 0.00 0.00 0% LAWN & LANDSCAPING 0.00 3,116.00 3,116.00 0.00 3,115.58 0.00 0.42 0% OTHER CONTRACTUAL SERVICES 50,000.00 0.00 50,000.00 4,667.20 11,063.82 0.00 38,936.18 78% Total Other Services & Charges 50,000.00 8,941.00 58,941.00 4,667.20 20,004.40 0.00 38,936.60 66%

Total Other Services & Charges 785,000.00 114,257.65 899,257.65 47,642.62 259,983.32 135,703.08 503,571.25 56%

8 10/9/2015 Indianapolis Marion County Public Library Capital Projects Fund For the Month Ended September 30, 2015

Original Budget Adjusted Y-T-D Balance % Account Description Budget Adj. Budget M-T-D 75 % P.O. 25 % Remaining Capital Outlay CAPITAL - FURNITURE 130,000.00 (8,570.00) 121,430.00 18,032.14 20,109.14 0.00 101,320.86 83% CAPITAL - EQUIPMENT 0.00 236,570.00 236,570.00 0.00 8,569.25 0.00 228,000.75 96% COMPUTER EQUIPMENT 445,700.00 (209,379.28) 236,320.72 2,160.55 27,720.94 10,588.53 198,011.25 84% Total Capital Outlay 575,700.00 18,620.72 594,320.72 20,192.69 56,399.33 10,588.53 527,332.86 89%

Total Expenses 1,992,000.00 165,609.10 2,157,609.10 128,301.28 509,798.86 217,812.86 1,429,997.38 66%

9 10/9/2015 Indianapolis Marion County Public Library Income Statement - Rainy Day Fund For the Month Ended September 30, 2015

Original Budget Adjusted % Budget Adj. Budget MTD YTD Encumbrances Balance Remaining 39 - Rainy Day Fund Revenues

Other Revenue INTEREST INCOME 0.00 12,000.00 12,000.00 2,492.57 28,742.44 0.00 (16,742.44) (140)% Total Other Revenue 0.00 12,000.00 12,000.00 2,492.57 28,742.44 0.00 (16,742.44) (140)%

Total Revenues 0.00 12,000.00 12,000.00 2,492.57 28,742.44 0.00 (16,742.44) (140)%

Expenses

Other Services & Charges Professional Services CONSULTING SERVICES 0.00 58,500.00 58,500.00 0.00 22,000.00 36,500.00 0.00 0% LEGAL SERVICES 50,000.00 (22,000.00) 28,000.00 3,420.00 13,899.75 0.00 14,100.25 50% Total Professional Services 50,000.00 36,500.00 86,500.00 3,420.00 35,899.75 36,500.00 14,100.25 16%

Total Other Services & Charges 50,000.00 36,500.00 86,500.00 3,420.00 35,899.75 36,500.00 14,100.25 16%

Capital Outlay LAND 550,000.00 (44,346.00) 505,654.00 0.00 0.00 0.00 505,654.00 100% VEHICLES 400,000.00 7,846.00 407,846.00 0.00 0.00 407,846.00 0.00 0% Total Capital Outlay 950,000.00 (36,500.00) 913,500.00 0.00 0.00 407,846.00 505,654.00 55%

Total Expenses 1,000,000.00 0.00 1,000,000.00 3,420.00 35,899.75 444,346.00 519,754.25 52%

10 10/14/2015 Indianapolis Marion County Public Library Status of the Treasury Investment Report September 30, 2015

Chase Savings Account Previous Month’s Chase Savings Account Activity

Balance Interest Earned Balance Interest Earned September 30, 2015 September 30, 2015 August 31, 2015 August 31, 2015 Operating Fund $ 2,770,485 $ 116 Operating Fund $ 4,770,369 $ 121 Library Improvement Reserve Fd $ 75,523 2 Library Improvement Reserve Fd 75,521 2 Shared System Fund $ 145,858 6 Shared System Fund 245,852 6 Grant Fund $ 236,610 18 Grant Fund 736,592 19 Parking Garage $ 53,968 1 Parking Garage 53,967 1 Capital Projects Fund $ 200,175 19 Capital Projects Fund 800,156 20 Bond & Interest Redemption Fd $ 52,617 42 Bond & Interest Redemption Fd 1,752,575 45

Total Chase Savings Account $ 3,535,236 $ 203 Total Chase Savings Account $ 8,435,032 $ 214

The average savings account rate for September was 0.03% The average savings account rate for August was 0.03%

Fifth Third Bank Savings Account Previous Fifth Third Bank Savings Account Balance Interest Earned Balance Interest Earned September 30, 2015 September 30, 2015 August 31, 2015 August 31, 2015 Operating Fund $ 2,009,287 $ 577 Operating Fund $ 2,008,710 $ 596

Total Fifth Third Savings Account $ 2,009,287 $ 577 Total Fifth Third Savings Account $ 2,008,710 $ 596

The average savings account rate for September was 0.35% The average savings account rate for August was 0.35%

Fifth Third Bank Investment Account Previous Fifth Third Investment Account Balance Interest Earned Balance Interest Earned September 30, 2015 September 30, 2015 August 31, 2015 August 31, 2015 Operating Fund $ 1,531,067 $ 859 Operating Fund $ 1,530,208 $ 889 Library Improvement Reserve Fd $ 2,936,058 1,647 Library Improvement Reserve Fd 2,934,411 1,705 Shared System Fund $ 303,201 170 Shared System Fund 303,031 176 Gift Fund $ 505,334 283 Gift Fund 505,051 293 Construction Fund $ 534,807 300 Construction Fund 534,507 311 Capital Projects Fund $ 506,217 284 Capital Projects Fund 505,933 294 Rainy Day Fund $ 4,354,294 2,443 Rainy Day Fund 4,351,851 2,528 Bond & Interest Redemption Fd $ 1,010,669 567 Bond & Interest Redemption Fd 1,010,102 587

Total Fifth Third Bank $ 11,681,645 $ 6,553 Total Fifth Third Bank $ 11,675,093 $ 6,783

The average investment account rate for September was .67% The average investment account rate for August was .70%

Hoosier Fund Account Income Previous Month’s Hoosier Fund Account Activity

Balance Interest Earned Balance Interest Earned September 30, 2015 September 30, 2015 August 31, 2015 August 31, 2015 Rainy Day Fund $ 169,041 $ 50 Rainy Day Fund $ 168,991 $ 52

Total Hoosier Fund Account $ 169,041 $ 50 Total Hoosier Fund Account $ 168,991 $ 52

The average Hoosier Fund account rate for September was 0.36% The average Hoosier Fund account rate for August was 0.36%

Huntington Bank Money Market Account Income Previous Month's Huntington Bank Money Market Account Income

Balance Interest Earned Balance Interest Earned September 30, 2015 September 30, 2015 August 31, 2015 August 31, 2015 2014 Multi-Branch Facility Improvmts $ 4,694,712 $ 1,350 2014 Multi-Branch Facility Improvmts $ 4,693,362 $ 1,395

Total Huntington Bank Account $ 4,694,712 $ 1,350 Total Huntington Bank Account $ 4,693,362 $ 1,395

The average Huntington Bank account rate for September was 0.35% The average Huntington Bank account rate for August was 0.35%

TrustINdiana Previous Month’s TrustINdiana Account Activity

Balance Interest Earned Balance Interest Earned September 30, 2015 September 30, 2015 August 31, 2015 August 31, 2015 Operating Fund $ 11,655 $ 2 Operating Fund $ 11,653 $ 1

Total TrustINdiana Account $ 11,655 $ 2 Total TrustINdiana Account $ 11,653 $ 1

The average TrustIndiana account rate for September was 0.15% The average TrustIndiana account rate for August was 0.15%

11 10/16/2015 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY STATUS OF THE TREASURY CASH BALANCES September 30, 2015

|------Checking and Savings Account Activity - Chase ------| Prior Year Beginning Ending Total All Balances Balance Current Month Current Month Balance Investments All Balances 9/30/2014 8/31/2015 Receipts Disbursements 9/30/2015 9/30/2015 9/30/2015

TOTAL ALL FUNDS 21,953,414.71 11,989,979.19 902,914.68 3,773,649.21 9,119,244.66 18,566,341.33 27,685,585.99

OPERATING FUND 8,419,598.99 8,053,284.85 470,704.66 3,104,045.08 5,419,944.43 3,552,008.68 8,971,953.11

Current Year 470,704.66 3,104,045.08 Investments - -

CAPITAL PROJECTS FUND 670,886.70 811,285.86 19.19 128,301.28 683,003.77 506,216.99 1,189,220.76

Current Year 19.19 128,301.28 Investments - -

BOND & INTEREST REDEMPTION FUND 2,140,756.57 1,755,351.42 41.72 - 1,755,393.14 1,010,668.67 2,766,061.81

Current Year 41.72 - Investments - -

CONSTRUCTION FUND 1,126,114.68 86,108.29 3,257.00 12,364.52 77,000.77 534,806.67 611,807.44 Current Year 3,257.00 12,364.52 Investments - -

RAINY DAY FUND 4,526,556.98 6,411.92 - 3,420.00 2,991.92 4,523,335.28 4,526,327.20

Current Year - 3,420.00

LIBRARY IMPROVEMENT RESERVE FUND 2,990,289.13 77,902.34 1.86 - 77,904.20 2,936,057.73 3,013,961.93

Current Year 1.86 - Investments

2014 MULTI-BRANCH IMPROVEMENT - 132,400.13 - 32,250.12 100,150.01 4,694,712.38 4,794,862.39

Current Year - 32,250.12 Investments -

PARKING GARAGE FUND 63,468.88 57,744.39 10,550.33 8,959.71 59,335.01 59,335.01

10,550.33 8,959.71

GIFT FUND 852,673.93 176,105.47 10,702.05 50,053.79 136,753.73 505,334.33 642,088.06

Current Year 10,702.05 50,053.79 Investments -

GRANT FUND 477,964.92 480,646.11 974.71 25,374.22 456,246.60 456,246.60

Current Year 974.71 25,374.22

OTHER FUNDS & ACTIVITY:

PAYROLL DEDUCTIONS 29,555.20 87,858.79 399,684.80 393,790.90 93,752.69 93,752.69

FOUNDATION AGENCY FUND 2,725.38 7,496.41 1,199.18 7,496.41 1,199.18 1,199.18

STAFF ASSOCIATION AGENCY FUND - 6.00 - - 6.00 6.00

SALES TAX AGENCY FUND 683.07 1,209.86 897.91 1,249.06 858.71 858.71

PLAC CARD AGENCY FUND 10,305.00 9,448.00 4,875.30 - 14,323.30 14,323.30

SHARED SYSTEM 641,835.28 246,719.35 5.97 6,344.12 240,381.20 303,200.60 543,581.80

12 10/16/2015 Indianapolis Marion County Public Library Income Statement - Parking Garage For the Month Ended September 30, 2015

Original Budget Adjust. Actual Actual Open Budget Adjust. Budget MTD YTD P.O. Balance % Revenues

Fees & Fines Revenue REVENUE ADJUSTMENT 0.00 0.00 0.00 0.00 2.01 0.00 (2.01) 0.00% Total Fees & Fines Revenue 0.00 0.00 0.00 0.00 2.01 0.00 (2.01) 0.00%

Other Revenue INTEREST INCOME 100.00 0.00 100.00 1.33 12.16 0.00 87.84 87.84% PARKING GARAGE REVENUE 100,000.00 0.00 100,000.00 9,544.00 81,534.63 0.00 18,465.37 18.47% Parking Garage Revenue - Taxable 12,000.00 0.00 12,000.00 1,185.00 7,851.25 0.00 4,148.75 34.57% Total Other Revenue 112,100.00 0.00 112,100.00 10,730.33 89,398.04 0.00 22,701.96 20.25%

Total Revenues 112,100.00 0.00 112,100.00 10,730.33 89,400.05 0.00 22,699.95 20.25%

Expenses

Supplies Office Supplies PRINTING SUPPLIES 3,000.00 0.00 3,000.00 0.00 1,034.05 0.00 1,965.95 65.53% OTHER OFFICE SUPPLIES 5,000.00 0.00 5,000.00 282.00 2,658.00 0.00 2,342.00 46.84% UNIFORMS 200.00 0.00 200.00 0.00 33.70 0.00 166.30 83.15% Total Office Supplies 8,200.00 0.00 8,200.00 282.00 3,725.75 0.00 4,474.25 54.56%

Total Supplies 8,200.00 0.00 8,200.00 282.00 3,725.75 0.00 4,474.25 54.56%

Other Services & Charges Communication & Transportation TELEPHONE 4,500.00 (250.00) 4,250.00 312.51 2,803.81 0.00 1,446.19 34.03% DATA COMMUNICATIONS 250.00 250.00 500.00 0.00 252.25 0.00 247.75 49.55% Total Communication & Transportation 4,750.00 0.00 4,750.00 312.51 3,056.06 0.00 1,693.94 35.66%

Insurance 13 10/13/2015 Indianapolis Marion County Public Library Income Statement - Parking Garage For the Month Ended September 30, 2015

Original Budget Adjust. Actual Actual Open Budget Adjust. Budget MTD YTD P.O. Balance % EXCESS LIABILITY 6,100.00 0.00 6,100.00 457.00 4,159.00 0.00 1,941.00 31.82% Total Insurance 6,100.00 0.00 6,100.00 457.00 4,159.00 0.00 1,941.00 31.82%

Repairs & Maintenance REP & MAINT-STRUCTURE 6,000.00 0.00 6,000.00 0.00 4,070.50 0.00 1,929.50 32.16% REP & MAINT-HEATING & AIR 7,000.00 0.00 7,000.00 0.00 6,518.00 0.00 482.00 6.89% REP & MAINT-EQUIPMENT 7,000.00 0.00 7,000.00 0.00 3,079.38 0.00 3,920.62 56.01% Total Repairs & Maintenance 20,000.00 0.00 20,000.00 0.00 13,667.88 0.00 6,332.12 31.66%

Rentals EQUIPMENT RENTAL 0.00 103.58 103.58 103.58 103.58 0.00 0.00 0.00% Total Rentals 0.00 103.58 103.58 103.58 103.58 0.00 0.00 0.00%

Other Services & Charges PARKING GARAGE CONTRACTUAL 12,000.00 0.00 12,000.00 1,000.00 9,000.00 0.00 3,000.00 25.00% CLEANING SERVICES 7,000.00 0.00 7,000.00 0.00 3,873.24 0.00 3,126.76 44.67% OTHER CONTRACTUAL SERVICES 60,000.00 (103.58) 59,896.42 5,573.36 51,513.92 0.00 8,382.50 14.00% BANK FEES/CREDIT CARD FEES 5,400.00 0.00 5,400.00 551.26 5,184.53 0.00 215.47 3.99% Total Other Services & Charges 84,400.00 (103.58) 84,296.42 7,124.62 69,571.69 0.00 14,724.73 17.47%

Total Other Services & Charges 115,250.00 0.00 115,250.00 7,997.71 90,558.21 0.00 24,691.79 21.42%

Total Expenses 123,450.00 0.00 123,450.00 8,279.71 94,283.96 0.00 29,166.04 23.63%

NET SURPLUS/(DEFICIT) (11,350.00) 0.00 (11,350.00) 2,450.62 (4,883.91) 0.00 (6,466.09) 56.97%

14 10/13/2015 INDIANAPOLIS - MARION COUNTY PUBLIC LIBRARY CASHFLOW PROJECTIONS - OPERATING FUND January 1 - December 31, 2015

ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED ACTUAL ORIGINAL JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER Y-T-D BUDGET Variance

Beginning Balance $ 16,289,374 $ 12,787,669 $ 10,231,596 $ 7,864,169 $ 5,815,572 $ 7,028,785 $ 17,169,876 $ 14,041,922 $ 11,603,856 $ 8,971,953 $ 7,690,991 $ 9,033,436 $ 16,289,374 $ 12,586,140

Receipts: Property Tax - - - 400,000 3,500,000 11,171,421 - - - 1,350,000 4,000,000 8,005,466 28,426,887 28,866,084 (439,197) Excise Tax - - - - 1,166,923 - - - - - 891,659 2,058,582 1,783,317 275,265 Financial Institution Tax - - - - 118,541 - - - - - 130,567 249,108 261,134 (12,026) Commercial Vehicle Tax - - - - 140,917 - - - - - 109,752 250,669 219,503 31,166 In-Lieu-of Taxes - - - - 10,406 - - - - 9,628 20,034 19,256 778 Local Option Income Tax (LOIT) 272,772 272,772 272,772 272,257 272,257 272,257 272,257 272,257 272,257 272,772 272,772 272,772 3,270,175 3,273,266 (3,091) County Option Income Tax (COIT) 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16,201 16,201 194,416 194,417 (1) Fines 76,361 96,355 85,929 74,930 59,723 87,977 73,999 66,236 64,450 82,364 66,602 79,960 914,886 987,792 (72,906) Photocopier 2,478 2,250 3,701 2,965 4,162 3,471 3,248 2,313 3,260 4,126 3,922 2,250 38,146 41,718 (3,572) Printers 9,590 10,100 15,565 12,507 13,711 12,107 10,997 10,283 13,618 14,375 11,005 9,917 143,775 153,976 (10,201) Fax Transmission ------58 - - - - 58 - 58 Headsets 507 676 779 715 634 778 708 707 749 861 712 833 8,659 8,565 94 USB 556 770 834 679 484 603 584 640 630 894 607 571 7,852 8,000 (148) PLAC Dist. ------79,000 79,000 79,000 - Interest income 2,294 2,083 2,061 3,515 2,451 1,363 2,707 1,608 1,553 2,265 2,215 1,667 25,782 15,000 10,782 Library totes 189 179 209 168 194 557 256 181 198 359 140 167 2,797 2,500 297 Other Card Revenue 1,252 1,422 1,437 1,231 1,114 2,082 1,921 1,316 1,258 1,478 1,042 3,000 18,553 20,000 (1,447) Miscellaneous 678 743 2,459 (546) 797 1,190 598 (493) 870 530 849 412 8,087 8,000 87 Proctoring Exams 113 200 325 310 475 663 1,595 510 175 410 125 125 5,026 2,000 3,026 Facility Rental 31,829 23,558 31,322 20,459 18,173 30,574 10,648 25,272 24,442 25,739 11,790 2,500 256,306 172,050 84,256 Catering Commission 14,432 - 2,375 - 358 3,686 6,806 3,685 12,651 10,147 4,702 4,000 62,842 35,000 27,842 Café Revenue 271 312 - 750 381 398 464 479 407 - 202 684 4,348 5,000 (652) Shared System Projects - 51,582 - - 51,582 68,000 (16,418) Insurance Reimbursement - 1,303 486,979 2,607 ------490,889 - 490,889 Reimbursement for Services 8,706 2,018 2,631 919 421 19,563 5,003 15,699 - 90,235 - 30,203 175,398 236,409 (61,011) Refunds 30 - 1,248 13,329 - - 204 790 449 - 108 - 16,158 6,000 10,158 Erate Revenue 12,653 12,653 12,653 12,653 14,942 - 46,780 10,665 9,871 - 25,512 43,127 201,509 196,000 5,509 Grants - - - 200,000 - - - 200,000 275,000 (75,000) Sale of surplus property 2,652 1,388 1,199 ------1,343 - 1,000 7,582 5,000 2,582 Transfer in ------

Total Receipts 453,565 444,984 992,262 835,649 3,906,478 13,061,678 654,976 428,407 423,039 1,874,100 4,497,507 9,616,462 37,189,107 36,941,987 247,120

Expenditures: Personal Services & Benefits 2,558,817 1,719,850 1,737,357 1,742,028 1,707,648 1,807,650 2,595,722 1,806,830 1,754,857 1,847,217 1,847,217 2,441,291 23,566,484 24,506,221 939,737 Supplies 63,378 45,691 114,145 61,370 76,401 51,830 51,991 45,950 85,838 81,739 81,739 81,741 841,813 962,509 120,696 Other Services and Charges 924,847 796,559 987,748 841,158 693,497 786,408 931,031 822,354 1,015,708 966,797 966,797 966,801 10,699,705 11,542,582 842,877 Library Materials Capital Outlay 408,228 438,956 520,439 239,690 215,720 274,699 204,186 191,339 198,539 259,309 259,309 259,311 3,469,725 3,701,406 231,681 Debt Payments ------

Total Expenditures 3,955,270 3,001,056 3,359,689 2,884,246 2,693,266 2,920,587 3,782,930 2,866,473 3,054,942 3,155,062 3,155,062 3,749,144 38,577,727 40,712,718 2,134,991

Ending Balance $ 12,787,669 $ 10,231,596 $ 7,864,169 $ 5,815,572 $ 7,028,785 $ 17,169,876 $ 14,041,922 $ 11,603,856 $ 8,971,953 $ 7,690,991 $ 9,033,436 $ 14,900,754 $ 14,900,754 $ 8,815,409

15 10/16/2015 INDIANAPOLIS - MARION COUNTY PUBLIC LIBRARY CASH FLOW PROJECTIONS - BOND AND INTEREST REDEMPTION FUND (BIRF) January through December 2015 Original Budget

ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL BUDGET VARIANCE

Total Beginning Funds $ 5,500,093 $ 2,504,679 $ 2,505,184 $ 2,505,657 $ 2,506,620 $ 2,507,064 $ 5,755,091 $ 2,764,822 $ 2,765,453 $ 2,766,062 $ 3,266,629 $ 3,966,445 $ 5,500,093 $ 4,709,543

Sources of Funds Receipts: Property Tax - - - - - 5,398,169 - - - 500,000 700,000 3,325,969 9,924,138 10,438,967 (514,829) Excise Tax - - - - - 319,449 - - - - - 270,849 590,298 541,697 48,601 Financial Institution Tax - - - - - 32,451 - - - - - 39,661 72,112 79,322 (7,210) Commercial Vehicle Tax - - - - - 38,577 - - - - - 33,338 71,915 66,676 5,239 In Lieu. Of Prop. Tax - - - - - 3,161 - - - - - 3,428 6,589 6,856 (267) Interest income 534 505 473 963 1,194 478 1,354 631 609 567 566 80 7,954 1,000 6,954 Investment Maturities ------Transfer In ------

Total Receipts 534 505 473 963 1,194 5,792,285 1,354 631 609 500,567 700,566 3,673,325 10,673,006 11,134,518 (461,512)

Uses of Funds Expenditures: 2009 Bond Principal Payment 200,000 - - - - - 205,000 - - - - - 405,000 405,000 - 2010 Bond Principal Payment 1,010,000 - - - - - 1,030,000 - - - - - 2,040,000 2,040,000 - 2011 Bond Principal Payment 25,000 - - - - - 25,000 - - - - - 50,000 50,000 - 2012 Bond Principal Payment 1,005,000 - - - - - 1,020,000 - - - - - 2,025,000 2,025,000 - 2013 Bond Principal Payment - - - - - 1,830,000 - - - - - 1,845,000 3,675,000 3,675,000 - 2014 Bond Principal Payment - - - - - 55,000 - - - - - 60,000 115,000 115,000 - Bond Interest Payment 755,198 - - - - 658,858 711,623 - - - - 630,500 2,756,179 2,756,179 - Bank Fees & Other Expenses 750 - - - 750 400 - - - - 750 750 3,400 4,000 600

Investment Purchases ------

Total Expenditures 2,995,948 - - - 750 2,544,258 2,991,623 - - - 750 2,536,250 11,069,579 11,070,179 600

Total Ending Funds $ 2,504,679 $ 2,505,184 $ 2,505,657 $ 2,506,620 $ 2,507,064 $ 5,755,091 $ 2,764,822 $ 2,765,453 $ 2,766,062 $ 3,266,629 $ 3,966,445 $ 5,103,520 $ 5,103,520 $ 4,773,882

16 10/16/2015 Indianapolis Marion County Public Library Income Statement - 2014 Bond For the Month Ended September 30, 2015

Original Budget Adjusted % Budget Adj. Budget MTD YTD Encumbrances Balance Remaining 43 - 2014 Multi-Branch Facility Improvements - Series One Revenues

Other Revenue INTEREST INCOME 30,000.00 0.00 30,000.00 1,350.14 9,712.38 0.00 20,287.62 68% Total Other Revenue 30,000.00 0.00 30,000.00 1,350.14 9,712.38 0.00 20,287.62 68%

Total Revenues 30,000.00 0.00 30,000.00 1,350.14 9,712.38 0.00 20,287.62 68%

Expenses

Supplies Office Supplies OTHER OFFICE SUPPLIES 171,900.40 0.00 171,900.40 0.00 0.00 0.00 171,900.40 100% Total Office Supplies 171,900.40 0.00 171,900.40 0.00 0.00 0.00 171,900.40 100%

Other Supplies NON-CAPITAL FURNITURE & EQUIPMENT 81,400.00 0.00 81,400.00 0.00 0.00 0.00 81,400.00 100% Total Other Supplies 81,400.00 0.00 81,400.00 0.00 0.00 0.00 81,400.00 100%

Total Supplies 253,300.40 0.00 253,300.40 0.00 0.00 0.00 253,300.40 100%

Other Services & Charges Professional Services CONSULTING SERVICES 670,050.00 (348,431.50) 321,618.50 7,100.00 12,400.00 4,100.00 305,118.50 95% ENGINEERING & ARCHITECTURAL 0.00 339,043.00 339,043.00 23,810.12 43,019.30 245,150.83 50,872.87 15% LEGAL SERVICES 22,200.00 26,888.50 49,088.50 1,340.00 42,408.50 0.00 6,680.00 14% Total Professional Services 692,250.00 17,500.00 709,750.00 32,250.12 97,827.80 249,250.83 362,671.37 51%

Communication & Transportation TRAVEL 1,500.00 0.00 1,500.00 0.00 0.00 0.00 1,500.00 100% FREIGHT & EXPRESS 1,500.00 0.00 1,500.00 0.00 0.00 0.00 1,500.00 100% 17 10/13/2015 Indianapolis Marion County Public Library Income Statement - 2014 Bond For the Month Ended September 30, 2015

Original Budget Adjusted % Budget Adj. Budget MTD YTD Encumbrances Balance Remaining Total Communication & Transportation 3,000.00 0.00 3,000.00 0.00 0.00 0.00 3,000.00 100%

Printing & Advertising PUBLICATION OF LEGAL NOTICES & HR 2,250.00 0.00 2,250.00 0.00 550.77 0.00 1,699.23 76% OUTSIDE PRINTING 3,000.00 0.00 3,000.00 0.00 176.50 0.00 2,823.50 94% Total Printing & Advertising 5,250.00 0.00 5,250.00 0.00 727.27 0.00 4,522.73 86%

Insurance BUILDER'S RISK INSURANCE 6,000.00 0.00 6,000.00 0.00 0.00 0.00 6,000.00 100% Total Insurance 6,000.00 0.00 6,000.00 0.00 0.00 0.00 6,000.00 100%

Other Services & Charges ISSUANCE COSTS 58,276.68 (17,500.00) 40,776.68 0.00 12,783.00 0.00 27,993.68 69% EVENTS & PR 15,000.00 0.00 15,000.00 0.00 0.00 0.00 15,000.00 100% OTHER CONTRACTUAL SERVICES 75,000.00 0.00 75,000.00 0.00 570.00 0.00 74,430.00 99% Total Other Services & Charges 148,276.68 (17,500.00) 130,776.68 0.00 13,353.00 0.00 117,423.68 90%

Total Other Services & Charges 854,776.68 0.00 854,776.68 32,250.12 111,908.07 249,250.83 493,617.78 58%

Capital Outlay BUILDING IMPROVEMENTS & UPGRADES 3,542,221.00 0.00 3,542,221.00 0.00 0.00 0.00 3,542,221.00 100% CAPITAL - FURNITURE 276,760.00 0.00 276,760.00 0.00 0.00 0.00 276,760.00 100% Total Capital Outlay 3,818,981.00 0.00 3,818,981.00 0.00 0.00 0.00 3,818,981.00 100%

Total Expenses 4,927,058.08 0.00 4,927,058.08 32,250.12 111,908.07 249,250.83 4,565,899.18 93%

18 10/13/2015 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY Summary of Construction Fund Cash Balances As of September 30, 2015

Construction Fund Cash Balances

Fund 43 - E. Washington, Southport, Warren 4,794,862.39 Foundation 611,807.44 Total Construction Fund Cash Balances 5,406,669.83

Construction Fund Classification Breakdown

Fund 43 - Restricted - E. Washington, Southport, Warren 4,794,862.39 Foundation - Assigned - Central 611,807.44 Total Construction Fund Breakdown 5,406,669.83

Summary of Classifications

Total Restricted 4,794,862.39 Total Assigned 611,807.44 Total of All Classifications 5,406,669.83

Summary of Project Activity

ADJUSTED ORIGINAL CURRENT CURRENT PROJECT PROJECT BUDGET MONTH YEAR TO DATE OPEN P.O. UNEXPENDED

Fund 43 - E. Washington, Southport, Warren 5,059,300.65 32,250.12 111,908.07 244,150.64 249,250.83 4,565,899.18 Central Project 102,631,443.93 326.00 30,627.27 102,235,853.01 0.00 395,590.92 Major Repairs & Maintenance 3,077,070.19 8,781.52 153,503.17 2,880,845.56 94,404.26 101,820.37 Central Technology 6,852,536.01 0.00 0.00 6,832,750.49 0.00 19,785.52 Total Expenditures 117,620,350.78 41,357.64 296,038.51 112,193,599.70 343,655.09 5,083,095.99

CURRENT CURRENT PROJECT BUDGET BUDGET MONTH YEAR TO DATE BALANCE * Esitmated Future Interest Earnings 9,186.06 300.00 4,165.73 9,392.43 (206.37) ** Esitmated Future Interest Earnings - Fund 43 30,000.00 1,350.14 9,712.38 9,712.38 20,287.62

* The difference in the budget balances of Central Project, Major Repairs & Maintenance and Central Technology (Open P.O + Unexpended) versus the cash balances (Foundation and Sale of Ambassador) is the estimated future interest earnings. ** The difference in the budget balance (Open P.O + Unexpended) versus the cash balance is the estimated future interest earnings.

19 10/16/2015

Board Action Request 6c

To: IMCPL Board Meeting Date: October 26, 2015

From: Finance Committee Approved by the Library Board:

Effective Date: October 26, 2015

Subject: Resolution 45-2015 Additional Appropriation of E-Rate Funds to Purchase Equipment for Network Upgrade

Recommendation: The Board Finance Committee recommends IMCPL Board of Trustees’ approval of an additional appropriation of E-rate funds to purchase network equipment for the Library.

Background: Since its inception in 1996, the program commonly known as E-rate, has helped ensure that eligible schools and libraries have affordable access to the internet. It is the government’s largest educational technology program.

The Federal Communications Commission (FCC) adopted the E-rate Modernization Order on July 11, 2014. The Order focuses on expanding funding for Wi-Fi networks in elementary and secondary schools and libraries across America. The Order increases focus on closing the Wi-Fi gap, while transitioning support away from legacy technologies, like voice communication.

Taking advantage of the E-rate Modernization Order, IndyPL published an RFP for NETWORK EQUIPMENT AND WIRELESS ACCESS POINTS on November 21, 2014. The RFP covered only the purchase of equipment, no services.

Six (6) responses were received. Five of these had the appropriate eRate vendor credentials. Based on adequate responses to the RFP and cost, two vendors were selected.

E-rate funding for the project was requested in March, 2015 with approval received October, 2015.

The equipment will provide the following upgrades: • New wireless access points for all locations. • Growth in the number of wireless access points from 105 to 120. • A second wireless controller to be installed at Central. • New network switches install locations for both staff and public networks (total of 78 units). • A second internet router for security to be installed at Central. • 10-fold increase in speed at all locations (except LSC). • Reconfiguration of our e911 equipment at every branch.

Strategic/Fiscal Impact: Total cost of the project is as follows:

eRate Funds: $350,451 IndyPL: $178,300 Total: $528,751

The Library’s portion of the project is budgeted in the Capital Projects Fund for 2015. As stipulated in the RFP and agreed to by the vendors, the eRate portion of the project will be paid directly from USAC to each vendor.

PCM-Gov: $52,148.75 NeTech Corp: $476,601.75

Board Resolution 6c

INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION 45-2015 ADDITIONAL APPROPRIATION OF E-RATE FUNDS TO PURCHASE EQUIPMENT FOR NETWORK UPGRADE October 26, 2015

WHEREAS, it has been determined that it is now necessary to appropriate more money than was originally appropriated in the annual budget,

WHEREAS, the Library has been granted additional E-rate Funds for 2015,

BE IT RESOLVED by the Library Board of Trustees of the Indianapolis-Marion County Public Library, Marion County, that for the expenses of the Library, the following sums of money are hereby appropriated out of the funds named for the purposes specified, subject to the laws governing the same.

APPROPRIATION OF E-RATE FUNDS - Fund 10

FROM: E -RATE FUNDS $ 350,451

TO: 10 -520120-1101 SUPPLIES $ 47,748 10-540400-1101 CAPITAL OUTLAY - COMPUTERS 302,703 $ 350,451

Adopted this 26th day of October, 2015.

AYE NAY

ATTEST: Secretary of the Board

Board Action Request 8a

To: IndyPL Board Meeting Date: October 26, 2015 Facilities Committee

From: Facilities Management Services Area Sharon Smith, Facilities Director

Subject: Resolution 46-2015 Authorization to Prepare Bidding Documents and Solicit Bids for the Warren Branch Project

Recommendation: The IndyPL Facilities Staff presents for Board approval the attached action (Resolution 46-2015) to authorize IndyPL staff and the architects, HCO/OMS, to prepare bidding documents to solicit open, competitive, and sealed public bids for the Warren Branch Project. Unified construction contract bids will be solicited for the Project. The contractor shall be responsible for all general, mechanical, electrical, plumbing, and miscellaneous construction activities.

Background: The Warren Branch Project will be bid and completed using the Public Works Statute IC § 36-1- 12. Public Notice to prospective bidders will be advertised per the Public Notice Statute IC § 5- 3. Public Notice of the Project will be posted on the IndyPL website and IndyPL staff will utilize the City’s Department of Minority & Women Business Development website to inform Vendors the Project is bidding. Copies of the Public Notice will be emailed to these entities:  Center for Empowerment and Economic Development.  Conexus Indiana.  Hispanic Business Council, Indianapolis Chamber of Commerce.  Indiana Minority Supplier Development Council.  Indiana Chamber of Commerce.  Indianapolis Black Chamber of Commerce.  Indianapolis Chamber of Commerce.  Indianapolis Department of Minority & Women Business Development.  Indianapolis Urban League.  National Association of Women Business Owners – Indy.  Mid-States Minority Supplier Development Council.  Small Business Administration.  State of Indiana Minority & Women's Business Enterprise Division.  Women's Business Enterprise Council, Indianapolis Chamber of Commerce.  Women's Business Enterprise Council – Great Lakes Indiana.

Board Action Request RE: Facilities Committee, Item 8a Resolution 46-2015 Authorization to Prepare Bidding Documents and Solicit Bids for the Warren Branch Project Date: October 26, 2015

The Project requires compliance with Requirements for Contactors on Public Works Projects IC § 5-16-13 including contractor self-performance of work, liability insurance, qualification, E- Verify, employee training, and records retention.

The Project also requires compliance with Requirements for Contactors on Public Works Projects IC § 4-13-18 including contractor's drug testing of employees.

Sealed bids are scheduled to be received by IndyPL on December 11, 2015, and each bid shall be accompanied by a bid security for 5% of the total bid.

The successful bidder will be required to furnish Performance and Labor & Material Bonds for 100% of their contract amount before execution of the contract. Bonds shall be maintained in accordance with IC § 36-1-12-13.1 and IC § 36-1-12-14.

Selection of the contractor and awarding of a construction contract is scheduled to occur at the regular Indianapolis-Marion County Public Library Board Meeting on January 25, 2016.

The preliminary project schedule targets a starting date of February 2016, with a substantial completion date of September 16, 2016.

Fiscal Impact:

The construction budget is $970,000, to be funded by the Series 2014 Bond Fund (Fund 43.) The Library shall award the Project to the lowest, responsible, and responsive bidder pursuant to IC § 36-1-12.

Board Action Request RE: Facilities Committee, Item 8a Resolution 46-2015 Authorization to Prepare Bidding Documents and Solicit Bids for the Warren Branch Project Date: October 26, 2015

Architects’ Rendering of the New Entrance Facing South Towards the Parking Lot.

Architects’ Rendering of the Renovated Floor Plan. 3

Board Action Request RE: Facilities Committee, Item 8a Resolution 46-2015 Authorization to Prepare Bidding Documents and Solicit Bids for the Warren Branch Project Date: October 26, 2015

Architects’ Rendering of the Renovated Floor Plan.

Board Resolution 8a

INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION 46–2015

AUTHORIZATION TO PREPARE BIDDING DOCUMENTS AND SOLICIT BIDS FOR THE WARREN BRANCH PROJECT

OCTOBER 26, 2015

WHEREAS, the Indianapolis-Marion County Public Library (IndyPL) continues to implement facility upgrades in support of the Strategic Plan; and

WHEREAS, IndyPL is requesting authorization from the Board of Trustees to prepare and issue bidding documents for a unified construction contract for the Warren Branch Project; and

WHEREAS, upon receipt of the sealed bids, IndyPL will evaluate and prepare documentation on the bids received from interested parties and present an evaluation in the form of a recommendation to the Facilities Committee and the Board of Trustees.

IT IS THEREFORE RESOLVED that IndyPL is authorized to prepare and issue bidding documents for the Warren Branch Project; and

IT IS FURTHER RESOLVED the results of the bidding process are to be reported to the Facilities Committee and the Board of Trustees for evaluation and award to the lowest, responsive, and responsible bidder.

Board Action Request 8b

To: IndyPL Board Meeting Date: October 26, 2015

From: Facilities Committee Approved by The Library Board:

Effective Date:

Subject: Resolution 47-2015 Approval to Award a Construction Services Contract for the Library Services Center Administration Area Renovation Project

Recommendation:

IndyPL Board Facilities Committee presents for Board approval the attached action (Resolution 47-2015) to award a contract for construction services for the Library Services Center Administration Area Renovation Project to Stenz Construction Corporation, Indianapolis, Indiana, for the total cost of $68,000.00.

Background:

As part of the 2015 Capital Projects Plan, the Library Services Center Administration Area is scheduled to receive a renovation of the interior space. The work includes:  Converting the Board Kitchen into space for Organizational Learning and Development.  Accommodate a space for the Director, Strategic Planning and Assessment.  Updating the entry area of the Administration Area.  Removal and replacement of the 23 year old wallcovering in offices and work areas.  Replacement of the broken interior blinds.  Upgrading of the data cabling to meet current IndyPL standards.  Consolidation of files into a common file room.

IndyPL Facilities staff developed a list of companies known to have the knowledge, resources, and expertise needed to satisfactorily complete the work as described in the documents.

On September 4, 2015, Facilities staff contacted three (3) vendors and received confirmation of interest in submitting a Quote. On September 11, 2015, Facilities staff invited the three (3) vendors to submit Quotes via an e-mail solicitation and by providing the Invitation to Quote documents. On September 22, 2015 a Pre-quote Conference was held at the Project site, and the meeting notes were distributed as part of Addendum #1 issued on September 23, 2015. Board Action Request RE: Facilities Committee, Item 8b Resolution 47-2015 Approval to Award a Construction Services Contract for the Library Services Center Administration Area Renovation Project Date: October 26, 2015

Two (2) quotes were received at the Library Services Center by the deadline of October 6, 2015.

E-Verify Statement Certification Acknowledge Company Quote Affidavit on Addenda Name Amount Complete Project #1 and 2 Schedule Marten Construction $71,995.00 Yes Yes Yes Mezzetta Inc. No Quote W/MBE Stenz Construction $68,000.00 Yes Yes Yes WBE Estimate $89,000.00

The preliminary project schedule targets a beginning date of November 2, 2015 and a completion date of December 15, 2015.

Strategic/Fiscal Impact:

The Indianapolis Public Library shall award the bid to the lowest, responsible, and responsive quoter pursuant to I.C. 36-1-12-4.7.

The work will be funded from the Capital Projects Fund (Fund 45.)

Board Resolution 8b

INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION 47–2015

APPROVAL TO AWARD A CONSTRUCTION SERVICES CONTRACT FOR THE LIBRARY SERVICES CENTER ADMINISTRATION AREA RENOVATION PROJECT

October 26, 2015

WHEREAS, the Indianapolis-Marion County Public Library (“IndyPL”) continues to implement facility upgrades and maintenance projects as part of the normal operations of IndyPL; and

WHEREAS, IndyPL Facilities Staff have solicited competitive quotes for the Library Services Center Administration Area Renovation Project; and

WHEREAS, IndyPL received quotes from two (2) of the three (3) invited vendors; and

WHEREAS, based on the review of the quote, IndyPL has determined Stenz Construction Corporation, Indianapolis, Indiana to be the lowest, responsive, and responsible quoter, and recommends IndyPL award the contract to Stenz Construction Corporation.

IT IS THEREFORE RESOLVED the Library Services Center Administration Area Renovation Project contract, as quoted, describing the scope of work and compensation, is approved and authorizes the Chief Executive Officer (“CEO”) to negotiate and execute an agreement with Stenz Construction Corporation, upon such terms included in the Invitation to Quote, and as the CEO deems necessary or advisable (based on the recommendations of IndyPL’s legal counsel), for the total cost of Sixty Eight Thousand Dollars ($68,000.00), and any such agreement execution and delivery effected be, and hereby is, confirmed and approved.

Board Briefing Report 8c

To: IndyPL Board Meeting Date: October 26, 2015 Facilities Committee

From: Facilities Management Services Area Sharon Smith, Facilities Director

Subject: Briefing Report for Action Item Scheduled for the November 2015 Facilities Committee Meeting

Approval to Award a Construction Contract for the Replacement of the Library Services Center Uninterruptable Power Supply System

As part of the 2015 Capital Projects Plan, the Library Services Center is scheduled to receive a replacement of the original uninterruptable power supply (“UPS”) system. The manufacturer of the existing UPS system has stopped making replacement parts of the 23 year old system, and cannot guarantee the performance of the system. We will continue to maintain this critical technology infrastructure system until the replacement system in in place and fully operational. The project will include these components:

 Modular and expandable UPS system installed in the LSC Server Room.  Binary redundant system for maximum reliability.  Increase in “run-time” from 45 minutes to 155 minutes.  Replacement of the bypass/transformer service unit.

The Project will be quoted using the Public Works Statute IC § 36-1-12-4.7. The Invitation to Quote was issued on October 14, 2015 to Vendors known to be capable of successfully completing the Project. The Scope of Work was developed by the IndyPL Facilities Staff working closely with IndyPL IT Staff and equipment vendors. All construction work will be scheduled for continuing operation of critical IndyPL activities. Quotes are due on October 29, 2015 for evaluation prior to presentation at the November 3, 2015 Facilities Committee Meeting.

The Project is estimated to be more than $50,000 and less than $150,000. The Project will be funded by the Capital Projects Fund – Fund 45. IndyPL shall award the Project to the lowest, responsible, and responsive quoter pursuant to IC § 36-1-12-4.7 (b) (3).

Board Briefing Report 10

To: The Indianapolis Public Library Board Meeting Date: October 26, 2015

From: The Indianapolis Public Library Foundation

Subject: October 2015 Library Foundation Update

Recommendation: NA

Background: Every month, the Library Foundation provides an update to the Library board.

Strategic/Fiscal Impact: The Library Foundation thanks all donors who made gifts last month. The Foundation wishes to acknowledge its top foundation and corporate contributors:

Indiana Authors Award  Barnes & Thornburg LLP  Pacers Foundation, Inc.  Purdue University College of Liberal Arts  The Sexton Companies

Cultural/Community  BMO Harris Bank

Most Urgent Need  Umbaugh

Summer Reading Program  Carrier Corporation  Providence Outdoor

 This month, we are proud to provide funding for the following Library programs. All programs are system-wide unless otherwise noted.

Children’s  Read to Me, Please at InfoZone  TechZone Experience at InfoZOne  Teen Read Week

Cultural & Community  Pocket Parks Story Walks

Collections  Lawrence Township Library Card project  Online Ads for Digital Content  General Digitization

Capital/Branch Initiatives  At Your Library  Little Free Libraries  Pop-Up Libraries

Other News:

 On Saturday, October 10, the Indy Author Fair took place at Central Library. Hundreds of authors and book-lovers participated in free, public programs including local author book sales and signings, writing and publishing workshops and a public panel discussion with the 2015 Eugene & Marilyn Glick Indiana Authors Award winners and finalists. Many patrons gathered that morning for a special celebration of Lifetime Achievement Honoree Mari Evans. The program included poems, reminiscence and music.

That evening, a sold-out crowd of 360 guests attended the Award Dinner. Marianne Boruch and Adrian Matejka were recognized as the National Author and Regional Author winners, respectively, and Clifford Garstang was announced as the Emerging Author winner.

In total, this year’s Indiana Authors Award raised more than $70,000 for programs of the Library and Library Foundation. Additionally, $2,500 public library grants were designated by each of the winners. Recipients include the West Lafayette Public Library, Tippecanoe County Library, the College Avenue Branch Library and the Pike Branch Library.

Many thanks to all of the Trustees who bought tickets and sponsored tables. We appreciate your continued support of the Indiana Authors Award and hope to see you next year. The Library Foundation would also like to thank all Library staff who attended, volunteered and worked the Indiana Authors award this year. 11a

Prepared by Debra Champ October 15, 2015

11b

Prepared by Debra Champ October 15, 2015

11b

Prepared by Debra Champ October 15, 2015

INDIANAPOLIS PUBLIC LIBRARY 11c STRATEGIC PLAN IN REVIEW 2015 - 2020 GOAL 1: Enrich Indianapolis’ desire for personal growth and learning

STRATEGY: DEVELOP A COMMUNITY OF READERS

Reading is still a prominent part of American culture and public libraries keep reading relevant in our communities. The December 2013 Pew Research Center report, How Americans Value Public Libraries in Their Communities, showed that 95 percent of Americans agree that public libraries give everyone a chance to succeed and 94 percent say that having a public library improves the quality of life in a community. In 2012 IndyPL conducted its own patron satisfaction survey and discovered that 93 percent of the people surveyed valued the Library as an important community asset.

IndyPL survey responders also valued the ability to borrow books and other items over all other Library services (96 percent). They ranked it as important, with strong satisfaction and highly recommended this service to others. Equally important, IndyPL is continually reimagining new ways to engage library users in their own learning by putting the right resources into the readers’ hands.

There are two ways to ensure that people are literate: teach them to read and demonstrate that reading is pleasurable. IndyPL is providing access to enjoyable books and creating reading opportunities. This strategy is intended to help residents experience the joy of a good book.

1-22 TAKING ACTION: Offer reading programs that promote reading for pleasure YOUNG PEOPLE Independent reading and student choice can easily take a back seat to the demands of increased academic rigor. But strong and capable readers are those who read widely and diversely among genres and text types. The development of ravenous, lifelong readers doesn’t just happen. Their skills and interests must be developed, nurtured and celebrated. Summer Reading Program For 96 years the public library has offered some form of a reading incentive program during the summer. We have long term comparative participation data and demographics. This data suggests a stable consistent program that has maximized its participation. However, it continues to reach a strong targeted audience. • One out of every four children (birth to 17 years) living in Marion County sign-up for the summer reading program every year. • IPS students comprised 21 percent of all participation in 2015. • 25 percent of all participating children were under 5 years of age in 2015. • Children living in Center Township made up 38% of all participants in 2015. 1 • Collectively, participants read over one million books in 2015. Page

2010 54,591 total summer reading participants 2011 52,552 total summer reading participants 2012 57,368 total summer reading participants 2013 58,901 total summer reading participants 2014 58,375 total summer reading participants 2015 56,695 total summer reading participants

This premier Library program continues in popularity and reaches all the right target audiences, but what is the impact to the individual who participated and read over the summer? It is a question that IndyPL has hired professional evaluators to explore using grant funds. This summer we identified a group of Summer Reading participants to be part of an impact study examining pre and post I-Step tests before and after summer reading program participation. Results will be available early in 2016.

Tumble Book Library For beginning readers, ages five through eight, IndyPL offers free e-Books that develop reading skills through talking picture books, games and puzzles. Disney Digital also makes learning fun using online books with plots and characters taken from the most beloved of Disney movies. These products are an example of curriculum tools an educator from participating Library Card Project schools can use in their classrooms. The variety continues to grow as new digital libraries like e- Sesame Street Books become available. (See e-Circulation graph page 5)

EARLY LEARNERS The Pew Research Center’s 2013 report, Parents’ and Children’s Special Relationship with Reading and Libraries, documents that an overwhelming percentage of parents of young children, especially those with annual incomes under $50,000, believe that libraries are “very important” for their children, and are eager for more and varied family library services. According to a recent IMLS analysis, Growing Young Minds, only 36 percent of children with the lowest socioeconomic status visited libraries in their kindergarten year, compared to 66 percent of children in the highest. Recent research points out that the disparity of access to learning resources between children of affluence and those in poverty has created a knowledge gap. At IndyPL, we are working to ensure that more children and parents, especially those at low socioeconomic level, tap into the learning resources of libraries. The following initiatives are targeted to engage low income families. These numbers represent output for 2015. All programs were offered in 2014 as well.

Story times 3,886 programs 256,278 children 1,000 Books by Kindergarten 3 branches in low-income areas 436 children Early Readers Club 5,833 children Bunny Book Bags/Baby/Spanish 23,267 circulations Call-A-Story in libraries and remotely 306,370 calls Early Learning software and computers (AWE) 174,484 sessions

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1-23 Taking Action: Provide engaging content and new formats which promote reading ADULTS Associated Press-Independent Press Standard Organization’s poll revealed that 1 in 4 adults read no books last year. Yes, that’s 25 percent of the adults in our society are reading zero books. Those that are reading more than zero books are actually reading only four books per year. Half of those people read less than four. IndyPL is working to change those statistics in Indianapolis. Books make us smarter because reading is an active mental process unlike TV. Reading builds skills, improves vocabulary and makes us more interesting people. It improves self- esteem, memory, discipline, creativity and reasoning skills. There is no down side to reading. It is even free if the reader uses the public library. Plus, youngsters do what they see, so watching a parent read is the best motivator for children to become readers themselves. The challenge for IndyPL is to understand our audience and develop reading initiatives of interest to Indianapolis residents. We have focused on reading programs that introduce books within a context of learning. The Big Read is a good example. The IndyPL was one of 77 nonprofit organizations chosen to receive a national grant for hosting The Big Read project in 2015. The Big Read, a program of the National Endowment for the Arts, is designed “to revitalize the role of literature in American culture and to encourage citizens to read for pleasure and enlightenment.” Indianapolis is home to 12,000 Ethiopians, which is a little known fact in our city. To highlight this important community, we featured The Big Read selection, The Beautiful Things That Heaven Bears by Ethiopian author Dinaw Mengestu as a community-wide reading program with accompanying events. Free copies of The Big Read book were available and book discussions took place at various locations throughout the city, guided by expert facilitators from the Indiana Writers Center. During the summer of 2015, Indianapolis residents were invited to immerse themselves in a variety of literary approaches to music by authors who have combined literature and music for a reading experience lyrical in words and song. From garage band and jazz to Mozart and opera, each book exposed readers to the importance of music in their lives. Concerts, film showings, and book discussions were hosted at Libraries and venues around the city to extend the cultural experience for our readers.

The Big Read 13 Book discussions 94 participants The Big Read Book Giveaways 2,000 books Adult Summer Read Program 21 Book discussions + events 366 participants Adult Summer Read Program Booklet distribution 3,750 booklets Jingle Books Book exchanges 1,400 (estimated) Read, Snap, Share A series of programs October, 2015 thru January, 2016

It is an organizational principle for IndyPL to “Promote Literacy and the Love of Reading.” Every service and initiative offered by IndyPL is rooted in this principle. When other community organizations step into the conversation and become our partner in this effort, it suggests IndyPL has created community impact. In December of 2014, the Mayor’s office initiated a city-wide book giveaway for families with the drop-off and pick-up points at library locations. Its purpose was to allow more parents to give books as gifts to their children during the holidays. The

added benefit was a higher profile with the media, the community and local government for

promoting the importance of reading and served as an opportunity for these entities to share in the 3 recognition. Page

1-24 Taking Action: Provide personal attention to users’ individual reading interests

Reading Preferences: Digital versus Print While analysts once predicted that e-books would overtake print by 2015, digital sales have instead slowed sharply. In January 2014, the Pew Research Center issued a report, 10 Facts about Americans and Public Libraries. It estimated that 28 percent of American adults will read an e-book this year, up from 17 percent just two years ago. However, 69 percent will read a print book. Two weeks ago, The New York Times revealed that e-book sales fell by 10 percent the first five months of this year, according to the Association of American Publishers, which collects data from nearly 1,200 publishers. There are signs that some e-book adopters are returning to print, or becoming hybrid readers, who juggle devices and paper. And according to some surveys, young readers who are digital natives still prefer reading on paper. Bookstore sales are up nearly 11 percent in 2015 over last year, in part, to the stabilization of print and new practices in the publishing industry. There appears to be a reverse migration to print, at least in terms of those purchasing their reading materials. One reason for increased book sales is publishers renegotiating new terms with Amazon in the past year and demanding the ability to set their own e-book prices. With digital books becoming comparable in price to a print version, consumers are opting for the book. What does this mean for IndyPL? It means that we are uniquely positioned to be a satisfier to both the print and digital reader. Remember the 69 percent of the public who will read a print book this year? Many of those books will come straight off the stacks of our public library. In 2015, IndyPL non e-Circulation continues to surpass last year by 2.4 percent. Couple this with a continued increase in the number of requests placed by patrons, reading is a growing pastime for Indianapolis residents. It may also explain the continued increase of e-Book circulation at IndyPL. E-book prices drive the reader to a quality source for free e-Books….the public library. We are the only institution to offer the depth and breadth of e-Literature that provide a rich reading experience free of charge. Although 2015 is not over, at the end of the second quarter, e-Circulation was already 31 percent ahead of 2014 usage.

2013 e-circulation (including e-music and e-video) 718,742 2014 e-circulation (including e-music and e-video) 994,345 2015 e-circulation (including e-music and e-video) 609,034 (1st and 2nd quarter)

Reading Preferences: e-Magazines Currently, digital magazines represent only a fraction of the entire magazine industry, but it suggests a new trend in the e-Reading spectrum. With 50 percent of the country owning an e- Reader or tablet, IndyPL has taken the opportunity to cultivate more Library users with an e- Magazine product, Zinio, free to those with a library card. (See e-Circulation page 5)

Reading Preference: e-Audio The vast majority of Americans still report listening to AM/FM radio weekly. But, according to Pew Research Center as many as 40 percent of Americans now listen to audio on digital devices, and that is projected to double by 2016, while interest in traditional radio—even the HD

option—is on the decline. One of the prime arenas for digital listening is the car, once the domain of AM/FM radio. IndyPL sees a future in the e-Listening industry and offers quality recordings of 4 best-selling books to Marion County residents for free. (See e-Circulation page 5) Page

2014 vs. 2015 e-Circulation excluding e-music and e-Video 80000

70000 2015 eBooks

60000 2014 eBooks

50000

40000

30000 2015 eAudio 2014 eAudio 20000

10000 2015 eMagazines 2014 eMagazines 2015 Tumblebooks 2014 Tumblebooks 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Reading Preferences: Digital Book Lists Readers sometimes have what publishers call the “discoverability” problem: How can the Library guide people to the books they might want to read? The reader can still visit a Library to browse the shelves or sit at home and independently browse the online catalog, but now there are digital tools available that provide customized service. The products Wowbrary and NoveList turn our existing Library online catalog into a place for book discovery. Features such as reading recommendations, series information, book reviews arranged by formats, popular genres and subjects assist the reader during their book search. To make the reading experience even easier and more pleasurable, once the reader has selected a title, a simple click delivers the reader to the Library online catalog where they can place a hold. It’s very customized and convenient. .

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1-25 Taking Action: Increase author visits to engage readers

Hearing an author speak about their work is an opportunity to interact with writers in ways not possible through their books. There is an intimacy and emotional connection that adds value to the reading experience. Studies show that listening to an author creates a stronger emotional investment in the reader and increases their desire to read. Book signing is also a tangible, personalized act that gives meaning to the purchased book and creates a permanent record of the event experience. IndyPL hosts authors as often as we can, based on availability and funding. The Marion McFadden Memorial Lecture series is national recognized and has brought major authors to Indianapolis for 38 years. It is funded by the Library Foundation. Guest authors are awarded the Kurt Vonnegut Jr. Award for Literature in recognition of their contribution to literature. The attendance at these author visits, the media buzz they create and the testimonials we hear, suggest that the experience is valued by the community. One of the students at the John Green author lecture told us, “The experience was amazing and possibly life-changing.” She continued, “John Green said that the light is always on for you somewhere in the world…you just need to find that place.”

Jose’-Luis Orozco 4 programs 281 participants John Green 1 program 300 participants + 200 Cologne Dinaw Mengestu 1 program 84 participants Yuyi Morales 1 program October 17th, 2015 Khaled Hosseini 1 program 1,470 participants Brian Selznick 1 program 200 participants Sarah Dessen 1 program 225 participants Indiana Authors Fair 1 day/11 programs/20 authors 323 participants Mari Evans Award 1 event 65 attendees Nikki Giovonni 1 event November 21st, 2015

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Board Action Request 11d1

To: IMCPL Board Meeting Date: October 26, 2015

From: M. Jacqueline Nytes, CEO Approved by the Library Board:

Effective Date: October 26, 2015

Subject: Finances, Personnel and Travel Resolution 48- 2015

Recommendation: Approve Finances, Personnel and Travel Resolution 48- 2015

Background: The Finances, Personnel and Travel Resolution 48– 2015 is a routine procedural action that appoints new salaried hires, approves new hourly hires, compensation changes, resignations, and travel and financial-related claims and warrants.

Strategic/Fiscal Impact: The financial impact has already been accounted for in the budget for 2015.

INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY RESOLUTION REGARDING FINANCES, PERSONNEL AND TRAVEL RESOLUTION 48 - 2015 ______

WHEREAS, the Chief Executive Officer of the Library and the Treasurer of the Library do hereby jointly certify to the Board that the following claims have been allowed and said warrants issued during the month of September 2015 pursuant to the Annual Resolution. THEREFORE, BE IT RESOLVED, that the Board has considered and now confirms these acts lawfully taken by the Chief Executive Officer and the Treasurer as lawful acts on behalf of the Library.

Warrant numbers 56522 through 56736 for a total of $1,101,878.77 were issued from the Operating Fund. EFT numbers 10845 through 10883 and 10886 through 11000 for a total of $952,680.26 were issued from the Operating Fund. Warrant numbers 2892 through 2902 for a total of $73,926.31 were issued from the Payroll Fund. EFT numbers 368 through 376 for a total of $37,367.52 were issued from the Payroll Fund. Warrant number 529 through 533 for a total of $321.14 were issued from the Fines Fund. Warrant numbers 4791 through 4830 for a total of $15,640.42 were issued from the Gift Fund. EFT numbers 986 and 988 through 1010 for a total of $33,037.04 were issued from the Gift Fund. Warrant numbers 266690 through 266711 and 1322 through 1323 for a total of $9,845.40 were issued for Employee Payroll Direct deposits numbers 370001 through 370593 and Direct deposits numbers 390001 through 390581 for a total of $875,561.92 were issued for Employee Payroll Electronic transfers for payment of taxes and garnishments for a total of $350,895.06 were issued for Employee Payroll

AND WHEREAS, the Chief Executive Officer of the Library and the Treasurer of the Library do hereby jointly certify to the Board that the following personnel actions have been taken pursuant to the Annual Resolution. THEREFORE, BE IT FURTHER RESOLVED, that the Board has considered and now confirms these acts lawfully taken by the Chief Executive Officer of the Library and the Treasurer of the Library as lawful acts on behalf of the Library. AND WHEREAS, the Chief Executive Officer of the Library does hereby certify that the attached schedule of travel and training has been authorized and is within the appropriations previously approved by the Board. THEREFORE, BE IT FURTHER RESOLVED, that the Board has considered and now confirms these acts lawfully taken by the Chief Executive Officer of the Library and the Treasurer of the Library as lawful acts on behalf of the Library.

______Camille D. Blunt Vanessa López Aguilera

______Lillian L. Charleston Patricia A. Payne

______Dorothy R. Crenshaw Dr. David W. Wantz

______I have examined the within claims and certify they are accurate: Oscar A. Gutierrez

______Rebecca L. Dixon Treasurer of the Library Board INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status 10845 EFT Check 9/4/2015 ADP, INC. $3,678.82 Cleared 10846 EFT Check 9/3/2015 Record-Indiana, Inc. dba $157.00 Cleared 10847 EFT Check 9/3/2015 Baker & Taylor $19,437.48 Cleared 10848 EFT Check 9/3/2015 Baker & Taylor Pre-Cat $17,885.93 Cleared 10849 EFT Check 9/3/2015 Baker & Taylor Unprocessed $29.79 Cleared 10850 EFT Check 9/3/2015 BRODART CO. $10.01 Cleared 10851 EFT Check 9/3/2015 BRODART CO. $62.36 Cleared 10852 EFT Check 9/3/2015 BRODART CO. $2,100.85 Cleared 10853 EFT Check 9/3/2015 CDW GOVERNMENT, INC. $934.69 Cleared 10854 EFT Check 9/3/2015 COVEY, INC. $1,599.65 Cleared 10855 EFT Check 9/3/2015 DEMCO INC. $18,652.04 Cleared 10856 EFT Check 9/3/2015 EMERY-PRATT COMPANY $2,666.74 Cleared 10857 EFT Check 9/3/2015 FINELINE PRINTING GROUP $3,480.00 Cleared 10858 EFT Check 9/3/2015 GRAINGER $323.58 Cleared 10859 EFT Check 9/3/2015 PACIFIC & SOUTHERN $467.21 Cleared 10860 EFT Check 9/3/2015 INDPLS-MARION CO PUB LIBRARY - GIFT FUND $1,275.50 Cleared 10861 EFT Check 9/3/2015 INGRAM LIBRARY SERVICES $2,301.96 Cleared 10862 EFT Check 9/3/2015 INGRAM LIBRARY SERVICES $15.88 Cleared 10863 EFT Check 9/3/2015 J&G CARPET PLUS $250.00 Cleared 10864 EFT Check 9/3/2015 LUNA MUSIC $4,157.73 Cleared 10865 EFT Check 9/3/2015 MIDWEST TAPE - AUDIOBOOKS ONLY $2,075.44 Cleared 10866 EFT Check 9/3/2015 MIDWEST TAPE - PROCESSED DVDS $1,386.51 Cleared 10867 EFT Check 9/3/2015 MIDWEST TAPE FICTION CAT/PROC REPL ACCOUNT $5,819.01 Cleared 10868 EFT Check 9/3/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT $13,182.33 Cleared 10869 EFT Check 9/3/2015 MIDWEST TAPE, LLC $5,737.67 Cleared 10870 EFT Check 9/3/2015 MOHLER ARCHITECTS $9,677.72 Cleared 10871 EFT Check 9/3/2015 One Stop Laundry $156.00 Cleared 10872 EFT Check 9/3/2015 OVERDRIVE INC $55,761.29 Cleared 10873 EFT Check 9/3/2015 RANDOM HOUSE INC. $256.00 Cleared 10874 EFT Check 9/3/2015 PERFECTION SERVICE OF INDIANA $137.50 Cleared 10875 EFT Check 9/3/2015 RECORDED BOOKS $659.92 Cleared 10876 EFT Check 9/3/2015 RICHARD LOPEZ ELECTRICAL, LLC $13,977.00 Cleared 10877 EFT Check 9/3/2015 Robert Half International, Inc. d/b/a: ACCOUNTEMPS $497.25 Cleared 10878 EFT Check 9/3/2015 RUSSIAN PUBLISHING HOUSE $161.65 Cleared 10879 EFT Check 9/3/2015 RYAN FIRE PROTECTION, INC. $503.00 Cleared 10880 EFT Check 9/3/2015 STENZ MANAGEMENT COMPANY, INC. $5,264.78 Cleared 10881 EFT Check 9/3/2015 THOMAS REUTERS - WEST $4,070.08 Cleared 10882 EFT Check 9/3/2015 ULINE $296.86 Cleared 10883 EFT Check 9/3/2015 VALUE LINE PUBLISHING INC. $1,289.00 Cleared 10884 EFT Check 9/3/2015 Voided Unused payment $0.00 Voided 10886 EFT Check 9/10/2015 Abell Elevator Service Co., d/b/a Oracle Elevator Co. $1,268.75 Cleared 10887 EFT Check 9/10/2015 Baker & Taylor $24,306.36 Cleared 10888 EFT Check 9/10/2015 Baker & Taylor Pre-Cat $9,864.00 Cleared 10889 EFT Check 9/10/2015 Baker & Taylor $2,915.76 Cleared 10890 EFT Check 9/10/2015 Baker & Taylor Unprocessed $59.00 Cleared 10891 EFT Check 9/10/2015 COVEY, INC. $1,539.55 Cleared 10892 EFT Check 9/10/2015 DANCORP INC. dba DANCO $450.00 Cleared 10893 EFT Check 9/10/2015 DEMCO INC. $1,081.20 Cleared 10894 EFT Check 9/10/2015 EMERY-PRATT COMPANY $42.94 Cleared 10895 EFT Check 9/10/2015 FINELINE PRINTING GROUP $3,235.00 Cleared 10896 EFT Check 9/10/2015 FULLER ENGINEERING CO., LLC $500.00 Cleared 10897 EFT Check 9/10/2015 INDIANA PLUMBING AND DRAIN LLC $494.75 Cleared 10898 EFT Check 9/10/2015 IMCPL $77.11 Cleared 10899 EFT Check 9/10/2015 INGRAM LIBRARY SERVICES $139.84 Cleared 10900 EFT Check 9/10/2015 INGRAM LIBRARY SERVICES $3,421.08 Cleared 10901 EFT Check 9/10/2015 J&G CARPET PLUS $525.00 Cleared 10902 EFT Check 9/10/2015 JCOS, INC. $2,671.41 Cleared 10903 EFT Check 9/10/2015 MIDWEST TAPE - PROCESSED DVDS $908.31 Cleared 10904 EFT Check 9/10/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT $6,480.98 Cleared 10905 EFT Check 9/10/2015 MIDWEST TAPE, LLC $1,930.23 Cleared 10906 EFT Check 9/10/2015 OVERDRIVE INC $35,602.59 Cleared

1 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status 10907 EFT Check 9/10/2015 RICHARD LOPEZ ELECTRICAL, LLC $10,527.37 Cleared 10908 EFT Check 9/10/2015 Robert Half International, Inc. d/b/a: ACCOUNTEMPS $491.40 Cleared 10909 EFT Check 9/10/2015 TITAN ASSOCIATES $4,936.00 Cleared 10910 EFT Check 9/10/2015 UNIQUE MANAGEMENT SERVICES, INC. $7,833.20 Cleared 10911 EFT Check 9/11/2015 PUBLIC EMPLOYEES' RETIREMENT FUND OF INDIANA $76,916.52 Cleared 10912 EFT Check 9/18/2015 ADP, INC. $3,596.51 Cleared 10913 EFT Check 9/18/2015 ADP, INC. $1,047.00 Cleared 10914 EFT Check 9/17/2015 Abell Elevator Service Co., d/b/a Oracle Elevator Co. $2,010.00 Cleared 10915 EFT Check 9/17/2015 ALSCO $574.34 Cleared 10916 EFT Check 9/17/2015 ARCDESIGN, PC $14,132.40 Cleared 10917 EFT Check 9/17/2015 Baker & Taylor Pre-Cat $7,085.98 Cleared 10918 EFT Check 9/17/2015 Baker & Taylor $7,014.17 Cleared 10919 EFT Check 9/17/2015 BRODART CO. $17.32 Cleared 10920 EFT Check 9/17/2015 COVEY, INC. $1,769.55 Cleared 10921 EFT Check 9/17/2015 DAVIS INDUSTRIES $420.00 Cleared 10922 EFT Check 9/17/2015 DELTA DENTAL $10,613.01 Cleared 10923 EFT Check 9/17/2015 FINELINE PRINTING GROUP $6,240.00 Cleared 10924 EFT Check 9/17/2015 IHS GLOBAL INC. $1,176.50 Cleared 10925 EFT Check 9/17/2015 INDIANA PLUMBING AND DRAIN LLC $796.75 Cleared 10926 EFT Check 9/17/2015 INDPLS-MARION CO PUB LIBRARY - GIFT FUND $6,500.00 Cleared 10927 EFT Check 9/17/2015 JCOS, INC. $21,974.00 Cleared 10928 EFT Check 9/17/2015 LUNA MUSIC $5,334.97 Cleared 10929 EFT Check 9/17/2015 MARK'S VACUUM & JANITORIAL SUPPLIES $216.00 Cleared 10930 EFT Check 9/17/2015 MEZZETTA, INC. $25,076.50 Cleared 10931 EFT Check 9/17/2015 MIDWEST LIBRARY SERVICE $42.48 Cleared 10932 EFT Check 9/17/2015 MIDWEST TAPE - PROCESSED DVDS $509.78 Cleared 10933 EFT Check 9/17/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT $12,024.60 Cleared 10934 EFT Check 9/17/2015 MIDWEST TAPE, LLC $2,408.69 Cleared 10935 EFT Check 9/17/2015 MOORE INFORMATION SERVICES, INC. $597.20 Cleared 10936 EFT Check 9/17/2015 PERFECTION SERVICE OF INDIANA $976.43 Cleared 10937 EFT Check 9/17/2015 ALLIED RECEIVABLES FUNDING, INC. $3,862.66 Cleared 10938 EFT Check 9/17/2015 RUBY TREGNAGO $800.00 Cleared 10939 EFT Check 9/17/2015 STAPLES $9,569.88 Cleared 10940 EFT Check 9/17/2015 STENZ MANAGEMENT COMPANY, INC. $3,964.76 Cleared 10941 EFT Check 9/17/2015 TITAN ASSOCIATES $65,044.50 Cleared 10942 EFT Check 9/30/2015 INDIANA DEPARTMENT OF REVENUE $1,201.03 Cleared 10943 EFT Check 9/24/2015 Abell Elevator Service Co., d/b/a Oracle Elevator Co. $2,887.50 Cleared 10944 EFT Check 9/24/2015 ALSCO $287.17 Cleared 10945 EFT Check 9/24/2015 ASI SIGNAGE INNOVATIONS $79.50 Cleared 10946 EFT Check 9/24/2015 Record-Indiana, Inc. dba $275.83 Cleared 10947 EFT Check 9/24/2015 Baker & Taylor $15,137.45 Cleared 10948 EFT Check 9/24/2015 Baker & Taylor $4,505.70 Cleared 10949 EFT Check 9/24/2015 Baker & Taylor Pre-Cat $4,162.89 Cleared 10950 EFT Check 9/24/2015 Baker & Taylor Unprocessed $11.78 Cleared 10951 EFT Check 9/24/2015 BRODART CO. $8,288.79 Cleared 10952 EFT Check 9/24/2015 CDW GOVERNMENT, INC. $991.84 Cleared 10953 EFT Check 9/24/2015 CITIZENS THERMAL ENERGY $44,823.27 Cleared 10954 EFT Check 9/24/2015 CITIZENS THERMAL ENRGY. $50,802.46 Cleared 10955 EFT Check 9/24/2015 COVEY, INC. $5,500.65 Cleared 10956 EFT Check 9/24/2015 EMERY-PRATT COMPANY $309.27 Cleared 10957 EFT Check 9/24/2015 FINELINE PRINTING GROUP $1,790.00 Cleared 10958 EFT Check 9/24/2015 FLEET CARE, INC. $268.92 Cleared 10959 EFT Check 9/24/2015 PACIFIC & SOUTHERN $280.98 Cleared 10960 EFT Check 9/24/2015 INDIANA PLUMBING AND DRAIN LLC $377.95 Cleared 10961 EFT Check 9/24/2015 J&G CARPET PLUS $200.00 Cleared 10962 EFT Check 9/24/2015 JCOS, INC. $2,191.00 Cleared 10963 EFT Check 9/24/2015 LUNA MUSIC $2,521.68 Cleared 10964 EFT Check 9/24/2015 MARK'S VACUUM & JANITORIAL SUPPLIES $732.00 Cleared 10965 EFT Check 9/24/2015 MIDWEST TAPE - AUDIOBOOKS ONLY $1,475.57 Cleared 10966 EFT Check 9/24/2015 MIDWEST TAPE - PROCESSED DVDS $1,187.04 Cleared 10967 EFT Check 9/24/2015 MIDWEST TAPE FICTION CAT/PROC REPL ACCOUNT $717.33 Cleared

2 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status 10968 EFT Check 9/24/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT $8,245.74 Cleared 10969 EFT Check 9/24/2015 MIDWEST TAPE, LLC $2,197.83 Cleared 10970 EFT Check 9/24/2015 OVERDRIVE INC $15,911.65 Cleared 10971 EFT Check 9/24/2015 PERFECTION SERVICE OF INDIANA $1,518.97 Cleared 10972 EFT Check 9/24/2015 PERFECTION SERVICE OF INDIANA $6,234.78 Cleared 10973 EFT Check 9/24/2015 RECORDED BOOKS $2,535.56 Cleared 10974 EFT Check 9/24/2015 Robert Half International, Inc. d/b/a: ACCOUNTEMPS $707.85 Cleared 10975 EFT Check 9/24/2015 RUBY TREGNAGO $400.00 Cleared 10976 EFT Check 9/24/2015 STUART'S HOUSEHOLD FURNITURE MOVING & STORAGE $653.00 Cleared 10977 EFT Check 9/24/2015 TITAN ASSOCIATES $2,922.75 Cleared 10978 EFT Check 9/24/2015 TOY INVESTMENTS, INC. $564.65 Cleared 10979 EFT Check 9/24/2015 TW TELECOM HOLDINGS, INC. $12,443.23 Cleared 10980 EFT Check 9/24/2015 UNIQUE MANAGEMENT SERVICES, INC. $6,399.18 Cleared 10981 EFT Check 9/24/2015 VOCERA COMMUNICATIONS, INC. $14,129.88 Cleared 10982 EFT Check 9/25/2015 ADP, INC. $20.00 Cleared 10983 EFT Check 9/25/2015 PUBLIC EMPLOYEES' RETIREMENT FUND OF INDIANA $77,692.90 Cleared 10984 EFT Check 9/30/2015 Abell Elevator Service Co., d/b/a Oracle Elevator Co. $871.25 Outstanding 10985 EFT Check 9/30/2015 ASI SIGNAGE INNOVATIONS $41.25 Outstanding 10986 EFT Check 9/30/2015 BACKGROUND BUREAU INC. $50.00 Outstanding 10987 EFT Check 9/30/2015 DEMCO INC. $297.78 Outstanding 10988 EFT Check 9/30/2015 DENISON PARKING $7,728.45 Outstanding 10989 EFT Check 9/30/2015 FULLER ENGINEERING CO., LLC $1,156.82 Outstanding 10990 EFT Check 9/30/2015 INDIANA PLUMBING AND DRAIN LLC $1,351.35 Outstanding 10991 EFT Check 9/30/2015 IRVINGTON PRESBYTERIAN CHURCH $929.17 Outstanding 10992 EFT Check 9/30/2015 J&G CARPET PLUS $200.00 Outstanding 10993 EFT Check 9/30/2015 JCOS, INC. $976.00 Outstanding 10994 EFT Check 9/30/2015 MARK'S VACUUM & JANITORIAL SUPPLIES $592.50 Outstanding 10995 EFT Check 9/30/2015 OFFICEWORKS $2,157.12 Outstanding 10996 EFT Check 9/30/2015 PERFECTION SERVICE OF INDIANA $2,950.00 Outstanding 10997 EFT Check 9/30/2015 PERFECTION SERVICE OF INDIANA $2,377.00 Outstanding 10998 EFT Check 9/30/2015 RICHARD LOPEZ ELECTRICAL, LLC $4,074.00 Outstanding 10999 EFT Check 9/30/2015 STENZ MANAGEMENT COMPANY, INC. $9,311.44 Outstanding 11000 EFT Check 9/30/2015 STUART'S HOUSEHOLD FURNITURE MOVING & STORAGE $20.00 Outstanding 56522 Computer Check 9/3/2015 3D PARTS MFG, LLC $2,468.75 Cleared 56523 Computer Check 9/3/2015 ACORN DISTRIBUTORS INC $2,145.30 Cleared 56524 Computer Check 9/3/2015 ADP, INC. $1,400.00 Cleared 56525 Computer Check 9/3/2015 ARVEY $10.58 Cleared 56526 Computer Check 9/3/2015 ASHLEY ROBERTSON $25.00 Cleared 56527 Computer Check 9/3/2015 BOBBIE LANCASTER $900.00 Cleared 56528 Computer Check 9/3/2015 BOSMA ENTERPRISES $1,827.40 Cleared 56529 Computer Check 9/3/2015 BOWEN TECHNOVATION $644.50 Cleared 56530 Computer Check 9/3/2015 BUSINESS FURNITURE, LLC $500.00 Cleared 56531 Computer Check 9/3/2015 CENTER POINT PRESS $24.02 Cleared 56532 Computer Check 9/3/2015 CHILDREN'S PLUS INC. $5,235.55 Cleared 56533 Computer Check 9/3/2015 CITIZENS ENERGY GROUP $4,069.77 Cleared 56534 Computer Check 9/3/2015 GALE GROUP THE $53,014.70 Cleared 56535 Computer Check 9/3/2015 H.W. WILSON $1,074.60 Voided 56536 Computer Check 9/3/2015 IBJ MEDIA $106.75 Cleared 56537 Computer Check 9/3/2015 IDNA BRANDS $264.14 Cleared 56538 Computer Check 9/3/2015 INDIANA CONNECTED EDUCATORS $400.00 Cleared 56539 Computer Check 9/3/2015 INDIANA LIBRARY FEDERATION $1,556.00 Voided 56540 Computer Check 9/3/2015 INDIANAPOLIS FLEET SERVICES $4,719.92 Cleared 56541 Computer Check 9/3/2015 J. W. PEPPER & SON, INC. $475.09 Cleared 56542 Computer Check 9/3/2015 LAKESHORE LEARNING MATERIALS $612.28 Cleared 56543 Computer Check 9/3/2015 LINDA EALES $66.25 Cleared 56544 Computer Check 9/3/2015 MARSHALL & SWIFT $339.95 Cleared 56545 Computer Check 9/3/2015 MELISSA & DOUG, INC. $159.75 Cleared 56546 Computer Check 9/3/2015 MITCHELL APPRAISALS, INC. $3,900.00 Cleared 56547 Computer Check 9/3/2015 MORNINGSTAR $10,000.00 Cleared 56548 Computer Check 9/3/2015 RAND MCNALLY & COMPANY $345.31 Cleared 56549 Computer Check 9/3/2015 SAGE PUBLICATIONS INC. $637.76 Cleared

3 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status 56550 Computer Check 9/3/2015 SECURITAS SECURITY SERVICES USA, INC. $14,207.26 Voided 56551 Computer Check 9/3/2015 TAMI EDMINSTER $20.87 Voided 56552 Computer Check 9/3/2015 THE HARWOOD INSTITUTE $2,490.00 Voided 56553 Computer Check 9/3/2015 THYSSEN KRUPP ELEVATOR CORPORATION $4,667.20 Voided 56554 Computer Check 9/3/2015 U.S. HealthWorks Medical Group IN, PC $42.87 Voided 56555 Computer Check 9/3/2015 UNITED PARCEL SERVICE $437.08 Voided 56556 Computer Check 9/3/2015 SECURITAS SECURITY SERVICES USA, INC. $14,207.26 Cleared 56557 Computer Check 9/3/2015 TAMI EDMINSTER $20.87 Cleared 56558 Computer Check 9/3/2015 THE HARWOOD INSTITUTE $2,490.00 Cleared 56559 Computer Check 9/3/2015 THYSSEN KRUPP ELEVATOR CORPORATION $4,667.20 Cleared 56560 Computer Check 9/3/2015 U.S. HealthWorks Medical Group IN, PC $42.87 Cleared 56561 Computer Check 9/3/2015 UNITED PARCEL SERVICE $437.08 Cleared 56562 Computer Check 9/3/2015 TASC - CLIENT INVOICES $836.25 Cleared 56563 Computer Check 9/3/2015 INDIANA LIBRARY FEDERATION $1,546.00 Cleared 56564 Computer Check 9/9/2015 HISTORIC INDIANAPOLIS.COM $30.00 Cleared 56565 Computer Check 9/10/2015 Add2Net, Inc. $127.35 Cleared 56566 Computer Check 9/10/2015 AMERICAN LIBRARY ASSOCIATION $162.00 Cleared 56567 Computer Check 9/10/2015 ASHLEY ROBERTSON $25.00 Cleared 56568 Computer Check 9/10/2015 BONGO BOY MUSIC, INC. $750.00 Cleared 56569 Computer Check 9/10/2015 BOOKMAMAS, INC $48.00 Cleared 56570 Computer Check 9/10/2015 CAREY INTERNATIONAL, INC. $83.64 Cleared 56571 Computer Check 9/10/2015 CITYOGA SCHOOL OF YOGA & HEALTH $75.00 Cleared 56572 Computer Check 9/10/2015 DACO GLASS & GLAZING INC. $360.00 Cleared 56573 Computer Check 9/10/2015 EMBARQUE $108.00 Cleared 56574 Computer Check 9/10/2015 JILL WETNIGHT $32.54 Cleared 56575 Computer Check 9/10/2015 GIPC-MCOD $250.00 Cleared 56576 Computer Check 9/10/2015 GUARDIAN $2,264.08 Cleared 56577 Computer Check 9/10/2015 HAINES & COMPANY INC $8,612.50 Cleared 56578 Computer Check 9/10/2015 INDIANA CHAMBER OF COMMERCE $74.70 Cleared 56579 Computer Check 9/10/2015 INDIANA LIBRARY FEDERATION $330.00 Cleared 56580 Computer Check 9/10/2015 INDIANA WRITER'S CENTER $200.00 Cleared 56581 Computer Check 9/10/2015 JEREMY SOUTH $400.00 Outstanding 56582 Computer Check 9/10/2015 KIDS INK CHILDREN'S BOOKSTORE $2,858.62 Cleared 56583 Computer Check 9/10/2015 LEADERSHIP DIRECTORIES INC $1,208.00 Cleared 56584 Computer Check 9/10/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $600.00 Outstanding 56585 Computer Check 9/10/2015 OCLC INC. $8,283.39 Cleared 56586 Computer Check 9/10/2015 SECURITAS SECURITY SERVICES USA, INC. $1,025.00 Cleared 56587 Computer Check 9/10/2015 The Indianapolis Public Library Foundation $3,559.65 Cleared 56588 Computer Check 9/10/2015 U.S. HealthWorks Medical Group IN, PC $128.61 Cleared 56589 Computer Check 9/10/2015 VALERIE COLSTON $59.00 Cleared 56590 Computer Check 9/11/2015 COVEY, INC. $599.85 Cleared 56591 Computer Check 9/17/2015 ACORN DISTRIBUTORS INC $1,858.07 Cleared 56592 Computer Check 9/17/2015 AMERICAN BANKERS INSURANCE COMPANY OF FLORIDA $8,214.00 Cleared 56593 Computer Check 9/17/2015 AMERICAN LIBRARY ASSOCIATION $1,264.74 Cleared 56594 Computer Check 9/17/2015 AMERICAN UNITED LIFE INSURANCE CO $2,312.93 Cleared 56595 Computer Check 9/17/2015 ANTHEM INSURANCE COMPANIES, INC. $288,101.98 Cleared 56596 Computer Check 9/17/2015 ASHLEY ROBERTSON $25.00 Cleared 56597 Computer Check 9/17/2015 BOBBIE LANCASTER $225.00 Cleared 56598 Computer Check 9/17/2015 BONGO BOY MUSIC, INC. $900.00 Cleared 56599 Computer Check 9/17/2015 BOWEN TECHNOVATION $1,102.00 Cleared 56600 Computer Check 9/17/2015 Burgeon Group, LLC $4,562.50 Outstanding 56601 Computer Check 9/17/2015 CENTRAL SECURITY & COMMUNICATIONS $2,487.00 Cleared 56602 Computer Check 9/17/2015 CHILDREN'S PLUS INC. $394.60 Cleared 56603 Computer Check 9/17/2015 CHRISTIAN BOOK DISTRIBUTORS $383.72 Outstanding 56604 Computer Check 9/17/2015 CITIZENS ENERGY GROUP $2,101.55 Cleared 56605 Computer Check 9/17/2015 CONVENIENT TAPE & SUPPLIES $1,646.80 Cleared 56606 Computer Check 9/17/2015 CURLYNAPTRESS, LLC $200.00 Cleared 56607 Computer Check 9/17/2015 DR MyCOMMERCE, INC. $180.00 Voided 56608 Computer Check 9/17/2015 EF MARBURGER $1,675.00 Cleared 56609 Computer Check 9/17/2015 FacilityDude.com $1,801.75 Cleared 56610 Computer Check 9/17/2015 Freewheelin' Community Bikes, Inc. $125.00 Cleared

4 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status 56611 Computer Check 9/17/2015 GALE GROUP THE $54.38 Cleared 56612 Computer Check 9/17/2015 HTAYKUPAW ZAMI-HTOO $45.00 Cleared 56613 Computer Check 9/17/2015 INDIANA CHAMBER OF COMMERCE $1,226.40 Cleared 56614 Computer Check 9/17/2015 INDIANA DEPT OF WORKFORCE DEVELOP. $419.94 Cleared 56615 Computer Check 9/17/2015 INDIANAPOLIS POWER & LIGHT COMPANY $61,949.45 Cleared 56616 Computer Check 9/17/2015 INDY SHADES, INC. $1,064.00 Cleared 56617 Computer Check 9/17/2015 INFORMATION TODAY, INC. $305.53 Cleared 56618 Computer Check 9/17/2015 JEREMY SOUTH $400.00 Cleared 56619 Computer Check 9/17/2015 JP MORGAN CHASE BANK $2,698.28 Cleared 56620 Computer Check 9/17/2015 LAWRENCE (PETTY CASH) $24.31 Voided 56621 Computer Check 9/17/2015 CAVENDISH SQUARE $598.75 Cleared 56622 Computer Check 9/17/2015 MATTHEW BENDER & COMPANY, INC. $1,550.77 Cleared 56623 Computer Check 9/17/2015 MIDWEST REMEDIATION, INC. $390.53 Cleared 56624 Computer Check 9/17/2015 Paypal $114.05 Cleared 56625 Computer Check 9/17/2015 RADWAY PIANO SERVICE $95.00 Cleared 56626 Computer Check 9/17/2015 REISS ORNAMENTAL & STRUCTURAL PRODUCTS, INC. $30.00 Cleared 56627 Computer Check 9/17/2015 REMINGER CO., L.P.A. $512.50 Cleared 56628 Computer Check 9/17/2015 RJE BUSINESS INTERIORS $429.88 Cleared 56629 Computer Check 9/17/2015 ROWMAN & LITTLEFIELD PUBLISHING GROUP $4,156.95 Cleared 56630 Computer Check 9/17/2015 SARAH JANE BATT $79.65 Outstanding 56631 Computer Check 9/17/2015 SIGNS BY TOMORROW - INDY NW $150.00 Cleared 56632 Computer Check 9/17/2015 The Indianapolis Public Library Foundation $2,675.21 Cleared 56633 Computer Check 9/17/2015 TOM HAROLD $50.00 Cleared 56634 Computer Check 9/17/2015 U.S. HealthWorks Medical Group IN, PC $128.61 Cleared 56635 Computer Check 9/24/2015 ACORN DISTRIBUTORS INC $273.20 Cleared 56636 Computer Check 9/24/2015 AMERICAN LIBRARY ASSOCIATION $157.50 Cleared 56637 Computer Check 9/24/2015 Arab Termite and Pest Control, Inc. $1,978.00 Cleared 56638 Computer Check 9/24/2015 ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES, INC. $89,413.00 Cleared 56639 Computer Check 9/24/2015 ARVEY $22.00 Cleared 56640 Computer Check 9/24/2015 AT&T $70.00 Cleared 56641 Computer Check 9/24/2015 AT&T $1,996.47 Cleared 56642 Computer Check 9/24/2015 AT&T $70.00 Cleared 56643 Computer Check 9/24/2015 AT & T LONG DISTANCE $26.69 Cleared 56644 Computer Check 9/24/2015 AT&T $1,925.00 Cleared 56645 Computer Check 9/24/2015 AT&T MOBILITY $975.05 Cleared 56646 Computer Check 9/24/2015 BASIM NAJEEB $50.00 Cleared 56647 Computer Check 9/24/2015 BEVERLY SCOTT $250.00 Outstanding 56648 Computer Check 9/24/2015 BLAKE SCHLABACH $250.00 Cleared 56649 Computer Check 9/24/2015 BOBBIE LANCASTER $450.00 Outstanding 56650 Computer Check 9/24/2015 BONGO BOY MUSIC, INC. $600.00 Outstanding 56651 Computer Check 9/24/2015 BRIGHTHOUSE NETWORKS $460.83 Outstanding 56652 Computer Check 9/24/2015 C & J PROMOTIONS $87.52 Cleared 56653 Computer Check 9/24/2015 CENTRAL LIBRARY (PETTY CASH) $65.08 Outstanding 56654 Computer Check 9/24/2015 CHICAGO TRIBUNE $435.24 Outstanding 56655 Computer Check 9/24/2015 CITIZENS ENERGY GROUP $1,298.76 Cleared 56656 Computer Check 9/24/2015 CLARK, QUINN, MOSES, SCOTT & GRAHN, LLP $160.00 Voided 56657 Computer Check 9/24/2015 CMID $3,200.00 Cleared 56658 Computer Check 9/24/2015 Constellation NewEnergy Gas Division, LLC $697.06 Cleared 56659 Computer Check 9/24/2015 CULLIGAN OF INDIANAPOLIS $127.16 Cleared 56660 Computer Check 9/24/2015 DACO GLASS & GLAZING INC. $18,722.92 Cleared 56661 Computer Check 9/24/2015 DASHER PRINTING SERVICES, INC. $23,470.00 Cleared 56662 Computer Check 9/24/2015 DELL MARKETING L.P. $55,740.00 Cleared 56663 Computer Check 9/24/2015 DR MyCOMMERCE, INC. $180.00 Cleared 56664 Computer Check 9/24/2015 EMERSON NETWORK POWER, LIEBERT SERVICES $10,715.00 Cleared 56665 Computer Check 9/24/2015 FIRESTONE BUILDING PRODUCTS, CO., LLC $403.47 Cleared 56666 Computer Check 9/24/2015 GALE GROUP THE $597.48 Cleared 56667 Computer Check 9/24/2015 GREAT COURSES $384.90 Outstanding 56668 Computer Check 9/24/2015 INDIANA DEPARTMENT OF HOMELAND SECURITY $120.00 Cleared 56669 Computer Check 9/24/2015 INDIANAPOLIS CITY MARKET $45.00 Cleared 56670 Computer Check 9/24/2015 Indianapolis Stage Sales and Rentals, Inc. $4,707.52 Outstanding 56671 Computer Check 9/24/2015 INDY TRANSLATIONS, LLC $85.00 Cleared

5 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status 56672 Computer Check 9/24/2015 JP MORGAN CHASE BANK $4,532.80 Cleared 56673 Computer Check 9/24/2015 KOORSEN PROTECTION SERVICES INC. $6,752.00 Cleared 56674 Computer Check 9/24/2015 LAWRENCE (PETTY CASH) $24.31 Cleared 56675 Computer Check 9/24/2015 LIGHTNING TWO WAY RADIO, INC. $139.15 Outstanding 56676 Computer Check 9/24/2015 LOCKERBIE SQUARE CABINET CO. $240.00 Cleared 56677 Computer Check 9/24/2015 Loving Guidance, Inc. $4,516.60 Outstanding 56678 Computer Check 9/24/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $200.00 Outstanding 56679 Computer Check 9/24/2015 MONUMENT CIRCLE ART FAIR $75.00 Outstanding 56680 Computer Check 9/24/2015 PCM-G $1,623.99 Cleared 56681 Computer Check 9/24/2015 PERRY A. SCOTT $250.00 Outstanding 56682 Computer Check 9/24/2015 PITNEY BOWES - RESERVE ACCOUNT $25,000.00 Outstanding 56683 Computer Check 9/24/2015 PITNEY BOWES GLOBAL FINANCIAL SERVICES, LLC $325.20 Outstanding 56684 Computer Check 9/24/2015 PROFESSIONAL GARAGE DOOR SYSTEMS $381.60 Cleared 56685 Computer Check 9/24/2015 REPROGRAPHIX, INC. $43.00 Cleared 56686 Computer Check 9/24/2015 RICOH USA, INC. $4,222.14 Cleared 56687 Computer Check 9/24/2015 SCHOLASTIC LIBRARY PUBLISHING $3,853.20 Cleared 56688 Computer Check 9/24/2015 SECURITAS SECURITY SERVICES USA, INC. $100.00 Cleared 56689 Computer Check 9/24/2015 HF GROUP, LLC $974.07 Cleared 56690 Computer Check 9/24/2015 U.S. HealthWorks Medical Group IN, PC $69.27 Cleared 56691 Computer Check 9/24/2015 UNIFORM HOUSE INC. THE $4,110.00 Outstanding 56692 Computer Check 9/24/2015 UNITED PARCEL SERVICE $258.60 Cleared 56693 Computer Check 9/24/2015 VALERIE COLSTON $59.00 Cleared 56694 Computer Check 9/24/2015 VANCO $347.00 Cleared 56695 Computer Check 9/24/2015 CLARK, QUINN, MOSES, SCOTT & GRAHN, LLP $24,941.50 Cleared 56696 Computer Check 9/25/2015 AMY H. WILSON $200.00 Cleared 56697 Computer Check 9/25/2015 CENTRAL LIBRARY (PETTY CASH) $45.00 Outstanding 56698 Computer Check 9/29/2015 AARON KREROWICZ $175.00 Outstanding 56699 Computer Check 9/30/2015 ACORN DISTRIBUTORS INC $1,709.48 Outstanding 56700 Computer Check 9/30/2015 ADEN ADHANOM $50.00 Outstanding 56701 Computer Check 9/30/2015 ADTEC $3,460.00 Outstanding 56702 Computer Check 9/30/2015 AMERICAN LIBRARY ASSOCIATION $121.00 Outstanding 56703 Computer Check 9/30/2015 ASSOCIATION OF BRIDAL CONSULTANTS-INDIANA $80.00 Outstanding 56704 Computer Check 9/30/2015 BARNES & THORNBURG $265.00 Outstanding 56705 Computer Check 9/30/2015 BENNETT CRANTFORD $250.00 Outstanding 56706 Computer Check 9/30/2015 BOWEN TECHNOVATION $4,320.00 Outstanding 56707 Computer Check 9/30/2015 BRIGHTWOOD PLAZA $3,703.28 Outstanding 56708 Computer Check 9/30/2015 CITIZENS ENERGY GROUP $3,432.49 Outstanding 56709 Computer Check 9/30/2015 COMMUNITY OCCUPATIONAL HEALTH SERVICES $1,835.00 Outstanding 56710 Computer Check 9/30/2015 DACO GLASS & GLAZING INC. $2,250.36 Outstanding 56711 Computer Check 9/30/2015 EF MARBURGER $475.00 Outstanding 56712 Computer Check 9/30/2015 FLANNER HOUSE OF INDIANAPOLIS, INC. $2,716.67 Outstanding 56713 Computer Check 9/30/2015 FOUNTAIN BLOCK DEVELOPMENT L.P. $4,727.00 Outstanding 56714 Computer Check 9/30/2015 FRANCIS PARKER $75.00 Outstanding 56715 Computer Check 9/30/2015 JILL WETNIGHT $21.36 Outstanding 56716 Computer Check 9/30/2015 GLENDALE CENTRE, LLC $23,812.50 Outstanding 56717 Computer Check 9/30/2015 GRM INFORMATION MANAGEMENT SERVICES OF INDIANA $173.25 Outstanding 56718 Computer Check 9/30/2015 Hall, Render, Killian, Heath & Lyman, P.C. $621.00 Outstanding 56719 Computer Check 9/30/2015 INDIANA LIBRARY FEDERATION $535.00 Outstanding 56720 Computer Check 9/30/2015 INDIANA ONLINE USERS GROUP $260.00 Outstanding 56721 Computer Check 9/30/2015 INDIANAPOLIS FLEET SERVICES $1,495.76 Outstanding 56722 Computer Check 9/30/2015 INDIANAPOLIS POWER & LIGHT COMPANY $9,539.01 Outstanding 56723 Computer Check 9/30/2015 INDY CURB APPEAL ASPHALT, INC. $1,700.00 Outstanding 56724 Computer Check 9/30/2015 LEADERSHIP INDIANAPOLIS $120.00 Outstanding 56725 Computer Check 9/30/2015 LOCKERBIE SQUARE CABINET CO. $422.00 Outstanding 56726 Computer Check 9/30/2015 LUKE WHEELER $599.20 Outstanding 56727 Computer Check 9/30/2015 OCLC INC. $8,248.89 Outstanding 56728 Computer Check 9/30/2015 PCM-G $3,351.77 Outstanding 56729 Computer Check 9/30/2015 PINNACLE PARTNERS, LLC $13,000.00 Outstanding 56730 Computer Check 9/30/2015 PITNEY BOWES, INC. $264.00 Outstanding 56731 Computer Check 9/30/2015 RICOH USA, Inc. - 12882 $8,408.50 Outstanding 56732 Computer Check 9/30/2015 SECURITAS SECURITY SERVICES USA, INC. $42,993.77 Outstanding

6 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER OPERATING ACCOUNT No. Type Date Reference Checks Status 56733 Computer Check 9/30/2015 SIRSIDYNIX $2,000.00 Outstanding 56734 Computer Check 9/30/2015 The Indianapolis Public Library Foundation $1,261.55 Outstanding 56735 Computer Check 9/30/2015 U.S. HealthWorks Medical Group IN, PC $128.61 Outstanding 56736 Computer Check 9/30/2015 VERKLER, INC. $75,782.10 Outstanding Total $2,054,559.03

Summary by Transaction Type:

Computer Check $1,101,878.77 EFT Check $952,680.26 Total Payments $2,029,698.84 Total Voided Items $24,860.19

7 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER PAYROLL ACCOUNT

No. Type Date Reference Checks Status 368 EFT Check 9/9/2015 TASC $1,219.66 Cleared 369 EFT Check 9/11/2015 FIDELITY INVESTMENTS $11,770.92 Cleared 370 EFT Check 9/11/2015 FIDELITY INVESTMENTS $5,835.46 Cleared 371 EFT Check 9/11/2015 PUBLIC EMPLOYEES' RETIREMENT FUND OF INDIANA $5,235.26 Cleared 372 EFT Check 9/17/2015 DELTA DENTAL $765.47 Outstanding 373 EFT Check 9/17/2015 UNITED WAY OF CENTRAL INDIANA INC. $70.00 Outstanding 374 EFT Check 9/23/2015 TASC $1,219.66 Cleared 375 EFT Check 9/25/2015 PUBLIC EMPLOYEES' RETIREMENT FUND OF INDIANA $5,423.63 Cleared 376 EFT Check 9/28/2015 FIDELITY INVESTMENTS $5,827.46 Cleared 2892 Computer Check 9/3/2015 The Indianapolis Public Library Foundation $450.05 Cleared 2893 Computer Check 9/10/2015 GUARDIAN $9,407.65 Cleared 2894 Computer Check 9/17/2015 AFSCME IKOC 962 $2,070.22 Cleared 2895 Computer Check 9/17/2015 AMERICAN UNITED LIFE INSURANCE CO $8,334.00 Cleared 2896 Computer Check 9/17/2015 AMERICAN UNITED LIFE INSURANCE CO $211.03 Cleared 2897 Computer Check 9/17/2015 AMERICAN UNITED LIFE $2,800.10 Cleared 2898 Computer Check 9/17/2015 AMERICAN UNITED LIFE INSURANCE CO $7.20 Cleared 2899 Computer Check 9/17/2015 ANTHEM INSURANCE COMPANIES, INC. $49,498.02 Cleared 2900 Computer Check 9/17/2015 LegalShield $358.90 Cleared 2901 Computer Check 9/17/2015 The Indianapolis Public Library Foundation $394.57 Cleared 2902 Computer Check 9/30/2015 The Indianapolis Public Library Foundation $394.57 Outstanding Total $111,293.83

Summary by Transaction Type:

Computer Check $73,926.31 EFT Check $37,367.52 Total Payments $111,293.83 Total Voided Items $0.00

1 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER FINES ACCOUNT

No. Type Date Reference Checks Status 529 Computer Check 9/10/2015 JESSICA GRISMORE $21.25 Cleared 530 Computer Check 9/17/2015 ANGELINA MONIQUE MOORE $16.99 Cleared 531 Computer Check 9/17/2015 COLLIN RAINEY $92.48 Outstanding 532 Computer Check 9/17/2015 ERIC MICHAEL BURTON $106.61 Outstanding 533 Computer Check 9/17/2015 RICHARD ROBISON $83.81 Cleared Total $321.14

Summary by Transaction Type:

Computer Check $321.14 EFT Check $0.00 Total Payments $321.14 Total Voided Items $0.00

1 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY BANK REGISTER GIFT FUND

No. Type Date Reference Checks Status 986 EFT Check 9/1/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT$631.05 Cleared 988 EFT Check 9/3/2015 Baker & Taylor $15.71 Cleared 989 EFT Check 9/3/2015 Baker & Taylor $503.15 Cleared 990 EFT Check 9/3/2015 KLINES QUALITY WATER, INC. $8.00 Cleared 991 EFT Check 9/3/2015 MIDWEST TAPE PROCESSED AND CATALOGED ACCOUNT$5,461.20 Cleared 992 EFT Check 9/3/2015 MIDWEST TAPE, LLC $487.98 Cleared 993 EFT Check 9/10/2015 Baker & Taylor $276.40 Cleared 994 EFT Check 9/10/2015 IMCPL $172.89 Cleared 995 EFT Check 9/17/2015 Baker & Taylor $237.43 Cleared 996 EFT Check 9/17/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $1,620.00 Cleared 997 EFT Check 9/17/2015 KLINES QUALITY WATER, INC. $23.20 Cleared 998 EFT Check 9/17/2015 MIDWEST TAPE, LLC $43.76 Cleared 999 EFT Check 9/17/2015 STAPLES $106.28 Cleared 1000 EFT Check 9/17/2015 VICKI L. TILLOTSON $150.00 Cleared 1001 EFT Check 9/24/2015 Baker & Taylor $845.25 Cleared 1002 EFT Check 9/24/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $984.63 Cleared 1003 EFT Check 9/24/2015 IMCPL $707.00 Cleared 1004 EFT Check 9/24/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $8,500.00 Cleared 1005 EFT Check 9/24/2015 KLINES QUALITY WATER, INC. $30.20 Cleared 1006 EFT Check 9/24/2015 VICKI L. TILLOTSON $300.00 Cleared 1007 EFT Check 9/25/2015 LOHR DESIGN, INC. $7,148.33 Cleared 1008 EFT Check 9/30/2015 INDPLS-MARION COUNTY PUBLIC LIBRARY $615.00 Outstanding 1009 EFT Check 9/30/2015 KLINES QUALITY WATER, INC. $8.00 Outstanding 1010 EFT Check 9/30/2015 LOHR DESIGN, INC. $4,161.58 Outstanding 4791 Computer Check 9/3/2015 KATHY LECHUGA $130.00 Cleared 4792 Computer Check 9/3/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $200.00 Outstanding 4793 Computer Check 9/3/2015 MELISSA WOOTON $27.00 Outstanding 4794 Computer Check 9/3/2015 UNEC DEVELOPMENT CORP. $500.00 Cleared 4795 Computer Check 9/3/2015 INDIANA LIBRARY FEDERATION $2,000.00 Cleared 4796 Computer Check 9/9/2015 HISTORIC INDIANAPOLIS.COM $115.00 Cleared 4797 Computer Check 9/10/2015 AL-RAYAN RESTAURANT $250.00 Outstanding 4798 Computer Check 9/10/2015 CONTINENTAL BROADCAST GROUP, LLC $250.00 Cleared 4799 Computer Check 9/10/2015 CROSSROADS DOCUMENT SERVICES $250.00 Cleared 4800 Computer Check 9/10/2015 CULLIGAN OF INDIANAPOLIS $22.00 Cleared 4801 Computer Check 9/10/2015 FALICIA BREWER, MA PRESIDENT $250.00 Cleared 4802 Computer Check 9/10/2015 JILL WETNIGHT $6.79 Cleared 4803 Computer Check 9/10/2015 INDY PARKS & RECREATION $614.00 Cleared 4804 Computer Check 9/10/2015 MAJOR RESTAURANT ETHIOPIAN & ERITREAN CUISINE $200.00 Cleared 4805 Computer Check 9/10/2015 MINI MART US $169.08 Cleared 4806 Computer Check 9/17/2015 ANDREW MANKUS $225.00 Cleared 4807 Computer Check 9/17/2015 BETHANY KAY CROCKER $225.00 Cleared 4808 Computer Check 9/17/2015 CORY O'DELL $2,485.40 Cleared 4809 Computer Check 9/17/2015 CREATIVE AQUATIC SOLUTIONS, LLC $1,010.20 Cleared 4810 Computer Check 9/17/2015 GAIL THOMAS STRONG $780.00 Cleared 4811 Computer Check 9/17/2015 JEREMY SOUTH $400.00 Cleared 4812 Computer Check 9/17/2015 KRISTINA JOHNSON $250.00 Cleared 4813 Computer Check 9/17/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $200.00 Cleared 4814 Computer Check 9/17/2015 REBECCA KIRBY $750.00 Cleared 4815 Computer Check 9/17/2015 SILLY SAFARI SHOWS, INC. $700.00 Cleared 4816 Computer Check 9/24/2015 ANDREW MANKUS $75.00 Cleared 4817 Computer Check 9/24/2015 BETHANY KAY CROCKER $450.00 Outstanding 4818 Computer Check 9/24/2015 Shanika Heyward $51.46 Cleared 4819 Computer Check 9/24/2015 ERIN WEBSTER $109.10 Outstanding 4820 Computer Check 9/24/2015 JP MORGAN CHASE BANK $244.99 Cleared 4821 Computer Check 9/24/2015 MARION COUNTY PUBLIC HEALTH DEPARTMENT $200.00 Cleared 4822 Computer Check 9/24/2015 SILLY SAFARI SHOWS, INC. $250.00 Outstanding

1 4823 Computer Check 9/25/2015 LAURA DUBISH $1,000.00 Cleared 4824 Computer Check 9/30/2015 AS HANGING SYSTEMS $794.95 Outstanding 4825 Computer Check 9/30/2015 CYNTHIA CHILDERS $21.40 Outstanding 4826 Computer Check 9/30/2015 JILL WETNIGHT $28.25 Outstanding 4827 Computer Check 9/30/2015 INDPLS. MATH & SCIENCE ACADEMY SOUTH $250.00 Outstanding 4828 Computer Check 9/30/2015 JANET HOWARD $59.78 Outstanding 4829 Computer Check 9/30/2015 LAWRENCE COMMUNITY DEVELOPMENT CORPORATION$80.00 Outstanding 4830 Computer Check 9/30/2015 WAYNE (PETTY CASH) $16.02 Outstanding Total $48,677.46

Summary by Transaction Type:

Computer Check $15,640.42 EFT Check $33,037.04 Total Payments $48,677.46 Total Voided Items $0.00

2 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY PERSONNEL ACTIONS RESOLUTION 48-2015

1. New Hires

Marjorie Slade, Page, Decatur, pay grade 100, $9.15 per hour, 9/28/2015

Jalynn Carter, Page, Pike, pay grade 100, $9.15 per hour, 9/28/2015

Lauren Williams, Hourly Library Assistant II, Warren, pay grade 103, $11.85 per hour, 10/13/15

2. Internal Changes

Carol Segal, from Public Services Associate II, Glendale, pay grade 106, $15.65 per hour, to Public Services Associate II, Nora, pay grade 106, $15.65 per hour, 10/4/2015

Melanie Wissel, from Manager, Program Development, pay grade 314, $30.42 per hour, to Manager, Program Development, pay grade 314, $31.15 per hour, 8/28/2015

Kathleen Laratta, from Public Services Associate II, pay grade 106, $15.65 per hour, to Public Services Librarian, Pike, pay grade 308, $18.00 per hour, 10/04/2015

Kathryn Roberts, from Hourly Library Assistant II, pay grade 103, $12.15 per hour, to Library Assistant II, Haughville, pay grade 103, $12.15 per hour, 10/04/2015

Corey O’Dell, from Project Coordinator, Project Development Area, pay grade 107, $21.60 per hour, to Project Coordinator, Communications, pay grade 108, $22.08 per hour, 8/31/15

Stephen McKenzie, from Library Assistant II, West Indianapolis, pay grade 103, $12.15 per hour, to Computer Lab Assistant II, West Indianapolis, pay grade 104, $12.91 per hour, 10/18/2015

Rachael Redmond, from Hourly Summer Reading Clerk, Southport, pay grade 103, $11.85 per hour, to Hourly Library Assistant II, Southport, pay grade 103, $11.85 per hour, 10/04/2015

Ryan Houdek, from Public Services Librarian, Central Adult Reference, pay grade 308, $18.00 per hour, to Supervisor Librarian, Central Adult Reference, pay grade 310, $20.22 per hour, 10/04/2015

Jackie Kelly, from Public Services Librarian, Central Adult Reference, pay grade 308, $18.00 per hour, to Supervisor Librarian, Central Adult Reference, pay grade 310, $20.22 per hour, 10/04/2015

Linda Brady, from Part-Time Team Member, Facilities Environment Delivery, pay grade 103, $15.66 per hour, to Full-Time Team Member, Facilities Environment Delivery, pay grade 103, $15.66 per hour, 10/18/2015

Deanna Long, from Circulation Supervisor II, Pike, pay grade 309, $19.08 per hour, to Public Services Associate II, Central Adult Reference, pay grade 106, $18.44 per hour, 10/18/2015

3. Separations

Diane Palguta, Public Services Associate II, Nora, pay grade 106, $15.65 per hour, 9/19/2015, Ms. Palguta was on staff for 7 years and 8 months.

Grace Gilley, Hourly Job Center Assistant, Programs Product Development Section, pay grade 103, $10.20 per hour, 10/06/2015, Ms. Gilley was on staff for 6 months.

Sheila Stastny, Cataloging Assistant, Collection Management Services Area, pay grade 105, $18.13 per hour, 9/30/2015, Ms. Stastny was on staff for 21 years and 10 months.

James Roundtree, Public Services Associate II, Central Adult Reference, pay grade 106, $18.06 per hour, 08/28/2015, Mr. Roundtree was on staff for 24 years and 10 months.

Ryan Whitney, Hourly Public Services Associate I, Franklin Road, pay grade 105, $14.07 per hour, 10/13/2015, Mr. Whitney was on staff for 10 months.

4. Inactive

Kadeisha Ricks, Hourly Summer Reading Clerk, College, pay grade 103, $11.85 per hour, 8/6/2015

Anna Christy McCasland, Hourly Summer Reading Clerk, Warren, pay grade 103, $12.15 per hour, 7/26/15

5. Re-Hire

Amanda Osborne, Hourly Library Assistant II, Southport, pay grade 103, $11.85 per hour, 10/02/2015 INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY TRAVEL AND TRAINING ACTON RESOLUTION 48 - 2015

WHEREAS it is the opnion of the Board that it is necessary for the following individuals:

BE IT RESOLVED that they be allowed the necessary credited time and registration fees to be paid out of the Operating Fund:

Name Dept C/C City/State Conference Name Fund Registration Lodging Travel/Milage Per Diem Total Kimberly Crowder COM 1601 Indianapolis, IN Civic Leadership summit 10 $129.00 $129.00 Sharon Smith FAC 1800 Indianapolis, IN ILF 10 $250.00 $250.00 Chris Cairo SPA 1901 Indianapolis, IN ILF 10 $250.00 $250.00 Shanika Heyward E 38th 2008 Indianapolis, IN ILF 10 $165.00 $165.00 Jackie Nytes CEO 1001 Indianapolis, IN ILF 10 $230.00 $230.00 Kimberly Crowder COM 1601 Indianapolis, IN ILF 10 $304.50 $304.50 Debra Champ IT 1101 Indianapolis, IN ILF 10 $302.00 $302.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

October 2015 Page 1 $1,630.50

October 2015 Page 2 15a INDIANAPOLIS-MARION COUNTY PUBLIC LIBRARY NOTES OF THE JOINT MEETING OF LIBRARY BOARD COMMITTEES OCTOBER 13, 2015

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The Indianapolis-Marion County Public Library Board Committees met in a Joint Meeting at the Library Services Center, 2450 North Meridian Street, on Tuesday, October 13, 2015 at 4:05 p.m. pursuant to notice given.

1. Call To Order

Ms. Crenshaw called the meeting to order.

2. Roll Call

Members present: Ms. Aguilera, Ms. Charleston, Ms. Crenshaw, Mr. Gutierrez, Ms. Payne and Dr. Wantz

Members absent: Ms. Blunt

COMMITTEE REPORTS

3. Facilities Committee (Lillian L. Charleston, Chair; Camille D. Blunt, Oscar A. Gutierrez) – Staff Liaison: Sharon Smith

Resolution – Authorization to Prepare Bidding Document and Solicit Bids for the Warren Branch Project

• Ruth Hans, the Warren Branch Manager, spoke briefly about the third and final Community Forum held at Warren Branch on October 7, 2015. Patrons continue to contribute good suggestions and ideas for the design, and are excited about the up-coming Project. • Architects from HCO/OMS Andy Minton, Ted Givens, and Debra Sparks spoke briefly about new external and internal design features incorporated into the Warren Branch Project. Community and patron feedback concerning the inclusion of a drive-up drop box directly into the building is overwhelmingly positive. • Facilities staff presented the action item seeking Board approval to authorize IndyPL staff and the architects, HCO/OMS, to prepare bidding documents to solicit open, competitive, and sealed public bids for the Warren Branch Project. • There was a brief discussion concerning advertisement to prospective bidders to ensure all appropriate entities are notified.

• The Facilities Committee will carry the Resolution to the full Board at the regular meeting in October for consideration and action.

Board Briefing Report for Action Item Scheduled for the November 2015 Facilities Committee Meeting – Approval to Award a Construction Contract for the Library Services Center Uninterrupted Power Supply System

• Facilities staff indicated that as part of the 2015 Capital Projects Plan, the Library Services Center is scheduled to receive a replacement of the original uninterrupted power supply (“UPS”) system. • The “UPS” system is critical to the Library’s Information Technology infrastructure, the current system is 23 years old, and the manufacturer has stopped making replacement parts. • The new system will be modular, expandable, and will maximize reliability. In addition it will increase battery back-up or “run-time” from the current 45 minutes to 155 minutes. • The project will be quoted using appropriate Public Works Statutes. An Invitation to Quote will be issued on October 14, 2015. Quotes are due on October 29, 2015 for evaluation prior to presentation at the November 3, 2015 Facilities Committee Meeting. • The project cost is estimated to be between $50,000 and $150,000 and will be funded by the Capital Projects Fund – Fund 45.

Resolution – Authorization to Award a Construction Contract for the LSC Administration Area Renovation Project

• Facilities staff presented the action item seeking Board approval to award a contract for construction services for the LSC Administration Area Renovation Project to Stenz Construction Corporation, Indianapolis, IN, for the total cost of $68,000. • The Library had received two (2) quotes by the October 6, 2015 deadline. • Stenz Construction Corporation was the lowest, responsible, and responsive bidder. • The work will be funded from the Capital Projects Fund – Fund 45. • The Facilities Committee will carry the Resolution to the full Board at the regular meeting in October for consideration and action.

Ms. Blunt arrived at approximately 5:00 p.m.

4. Diversity, Policy and Human Resources Committee (Vanessa Lopez Aguilera, Chair; Camille D. Blunt, Patricia A. Payne) – Staff Liaison: Katherine Lerg

a. Briefing Report: Miscellaneous Policy Revisions. In 2013, the Library began the process of reviewing their policy manual in its entirety. This review was completed in 3

early 2015. The Library committed to reviewing their policies on an annual basis. These revisions are a result of this annual review.

Ms. Lerg reviewed the proposed policy revisions. The proposed revisions are necessary for a variety of reasons, but the major changes are to align the policy to reflect practice and our collective bargaining agreement approved since the policy was last revised, and to remove identification requirements for library cards for minors, improving card access and facilitating registration of students through collaboration with schools.

b. Briefing Report: Proposed Changes to Salary Resolution. Ms. Lerg reviewed two proposed changes to the annual Salary Resolution:

• Currently, the Library offers retirees the opportunity to maintain their health insurance coverage on the Library’s policy until they turn 65. Due to several factors including (1) access to other health insurance options including COBRA, Healthcare Marketplace and individual policies, and (2) the potential claims risk to the Library and the reporting requirements of the Affordable Care Act, the Library would like to cease offering Library benefits continuation other than COBRA to retirees under the age of 65. The elimination of benefits to retirees would not include two retirees remaining on Library benefits as part of accepting an early retirement package. As of the day of this meeting, this change would affect nine retirees. After discussion, it was agreed that Ms. Lerg would arrange with Apex, the Library’s benefit consultant and present to the committee what information and resources are available to assist employees prior to retirement.

• The Library would like to revise their Worker’s Compensation process so that it is in line with the way in which the other Municipal Corporations handle Worker’s Compensation. The revised procedure would streamline the process and lessen the chance of staff being overpaid.

5. Finance Committee (David W. Wantz, Chair; Vanessa Lopez Aguilera, Lillian L. Charleston) – Staff Liaison: Becky Dixon

• Additional Appropriation of E-Rate Funds to Purchase Equipment for Network Upgrade – Deb Champ, IT Director, advised the Library has been approved to utilize E-Rate funds to improve wireless access and coverage at all of the Library’s locations. The total cost of the project will be $528,751, with $350,451 of the total cost coming from E-Rate. The remaining cost of the project had previously been budgeted for in the Library’s Capital Projects Fund.

This project is for the purchase of new equipment only, no services are included. The equipment will provide the following upgrades:

• New wireless access points for all locations. • Growth in the number of wireless access points from 105 to 120. • A second wireless controller to be installed at Central. • New network switches install locations for both staff and public networks (total of 78 units). • A second internet router for security to be installed at Central. • 10-fold increase in speed at all locations (except LSC). 4

• Reconfiguration of our e911 equipment at every branch.

• Review of RFID Project – Deb Lambert, Collection Management Services Director, presented information on the Library’s upcoming RFID project. The bond issue to fund this project was approved at the City-County Council’s 10/12/15 meeting. Ms. Lambert reviewed how RFID works and how it will benefit the Library. The next step in the project will be to issue an RFP. The RFP is expected to be issued by the end of October and installation of RFID in the Library’s collection will begin during the Spring/Summer 2016. Ms. Lambert estimates that the Library will be completely converted to RFID by the end of 2016.

6. External Affairs and Strategic Planning Committee (Oscar A. Gutierrez, Chair; Camille D. Blunt, Patricia A. Payne) – Staff Liaison: Laura Johnson

a. Map of New Council Districts

Jackie Nytes, Chief Executive Officer, discussed the map of the new Council districts that had been distributed to the Board. Also attached to the map was a table of all individuals on the ballot for the upcoming election. Ms. Nytes noted that the Library and the Indy Chamber should work in conjunction to brief new councillors. It was noted that we can’t underestimate the importance of the Council to the Library.

Also, Ms. Nytes mentioned that Laura Johnson, Public Services Director, is responsible for partnering branches with the appropriate councillors. Following assignment, branch staff then reaches out to the councillors to provide them with information.

7. Notice of Next Regular Board Meeting and Library Board Committees Meeting

a. Regular Board Meeting – Monday, October 26, 2015, at the Brightwood Branch, 2435 North Sherman Drive, at 6:30 p.m.

b. Library Board Committees Meeting – November 10, 2015, at the Library Services Center, 2450 North Meridian Street, Room 226, at 4:00 p.m. It was noted that this date is a change from the date previously advertised.

8. Other Business

a. Review of Update for Lilly Endowment

Ms. Nytes advised that she and Danny Dean, President of the Indianapolis Public Library Foundation, had recently met with Lilly Endowment. There are four major initiatives being proposed for possible funding by the Endowment. She then reviewed the information contained in the Update that had been distributed to the Board.

Ms. Nytes also provided information to the Board on the Snap, Chat, Read program that the Library is launching with Hangzhou, China.

Additionally, Ms. Nytes distributed copies to the Board for their information and review of the PowerPoint presentation she will give at an upcoming conference in China.

9. Adjournment

Ms. Crenshaw declared the meeting adjourned at 6:20 p.m.

♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Meeting Notes 15b

Meeting Date: October 15, 2015, 2:00 pm Project: IndyPL Board Facilities Committee Meeting Location: Library Services Center, Room 221

Meeting Participants: Lillian L. Charleston IndyPL Board of Trustees, Chairperson, Facilities Committee Oscar Gutierrez IndyPL Board of Trustees, Member, Facilities Committee Camille Blunt IndyPL Board of Trustees, Member, Facilities Committee Jackie Nytes IndyPL Chief Executive Officer Sharon Smith IndyPL Director, Facilities Michael Coghlan IndyPL Facilities Projects Manager Robert Morrison IndyPL Administrative Assistant Facilities ______

East Washington Renovation Project • As part of the renovation project there will be an addition to the building on the North side which will remove five (5) of the existing 25 parking spots for a total of 20. The amount required by code is 19. • There was a discussion about the possibility of acquiring the property at the corner of Rural & E. Washington Street adjacent to the Library which contains the now closed Pizza Hut. The plan would be to use the Pizza Hut structure as an interim Library while the East Washington Branch is closed for renovation, improve access from the alley, and provide much needed supplemental parking for the Library. The purchase would be made using Gift Funds through The Indianapolis Public Library Foundation.

Brightwood Property Acquisition Negotiations • There was a lengthy discussion concerning the status of negotiations for acquisition of property for the new Brightwood Branch Library. • Negotiations for property acquisition are ongoing. • Of note is the next full Board Meeting will be held on October 26, 2015 at the Brightwood Branch, we anticipate the community will vocally affirm the replacement of the existing facility with a new free-standing library.

Property Acquisition Potential for New Eagle Branch Library • Darwin May from MayRealtors is representing the Library in negotiations for site acquisition for the new Eagle Branch Library. • The site that is being considered is on Moller Road near W. 38th Street, immediately adjacent to the Meijer store, and would meet the Library’s requirements. The outlot and adjacent acreage the Library would like to acquire is owned by Meijer. • Negotiations for property acquisition are ongoing. Meeting Notes Meeting Date: October 15, 2015, 2:00 pm Project: IndyPL Board Facilities Committee Meeting Location: Library Services Center, Room 221

The next Board Joint Committee Meeting is Tuesday, November 10, 2015, 4:00pm at the Library Services Center.

Notes Submitted by: Sharon Smith, Director, Facilities Michael Coghlan, Facilities Project Manager Robert Morrison, Administrative Assistant Facilities October 16, 2015

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