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AGENDA Tuesday, October 13, 2015

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AGENDA Tuesday, October 13, 2015 BOARD OF DIRECTORS EAST BAY MUNICIPAL UTILITY DISTRICT 375 - 11th Street, Oakland, CA 94607 Office of the Secretary: (510) 287-0440 AGENDA Tuesday, October 13, 2015 REGULAR CLOSED SESSION 11:00 a.m., Board Room ROLL CALLU: UPUBLIC COMMENTU: The Board of Directors is limited by State law to providing a brief response, asking questions for clarification, or referring a matter to staff when responding to items that are not listed on the agenda. ANNOUNCEMENT OF CLOSED SESSION AGENDA: 1. Existing litigation pursuant to Government Code section 54956.9(d)(1): a. In Re Municipal Derivatives Antitrust Litigation Judicial Panel on Multidistrict Litigation (MDL) Docket No. 1950 No. 08-02516 (VM) (GWG) (S.D.N.Y.) b. Steven Bates, Victoria Hoffman v. East Bay Municipal Utility District; Liberty Mutual Fire Insurance Company v. East Bay Municipal Utility District Contra Costa County Superior Court, Master Case No. C13-02540 2. Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2): a. Cellular Concrete Spill in the Rockridge Branch of Glen Echo Creek. b. Mohammad Zavvar dba Hazara Gallery Claim No.: 2015-L-039 3. Conference with Real Property Negotiators pursuant to Government Code section 54956.8 regarding conditions and terms of payment for the purchase of up to 50,000 acre-feet of water from Placer County Water Agency, Yuba County Water Agency, Glenn-Colusa Irrigation District, Reclamation District 108, Reclamation District 1004, and Sycamore Mutual Water Company for supplemental dry year supplies in 2016. East Bay Municipal Utility District negotiators: Richard G. Sykes, Director of Water and Natural Resources, and Michael T. Tognolini, Manager of Water Supply Improvements. Negotiating parties: East Bay Municipal Utility District, Placer County Water Agency, Yuba County Water Agency, Glenn-Colusa Irrigation District, Reclamation District 108, Reclamation District 1004, and Sycamore Mutual Water Company. (The Board will hold Closed Session in Conference Room 8A/B) Regular Meeting of October 13, 2015 Page 2 of 3 REGULAR BUSINESS MEETING 1:15 p.m., Board Room ROLL CALL: BOARD OF DIRECTORS: • Pledge of Allegiance ANNOUNCEMENTS FROM CLOSED SESSION: PUBLIC COMMENT: The Board of Directors is limited by State law to providing a brief response, asking questions for clarification, or referring a matter to staff when responding to items that are not listed on the agenda. CONSENT CALENDAR: (Single motion and vote approving 10 recommendations, including 1 Resolution.) 1. Approve the Regular Meeting Minutes of September 22, 2015. 2. File correspondence with the Board. 3. Award a contract to the lowest responsive/responsible bidder, Garton Tractor, Inc., in an amount, after the addition of taxes, not to exceed of $257,063 for supplying one fully up- fitted tractor and mower apparatus to the District under Request for Quotation No. 1524. 4. Award a contract to the lowest responsive/responsible bidder, Clayton Homes of West Sacramento, in an amount, after the addition of taxes, not to exceed $208,500 for supplying one mobile home for the Pardee Recreation Manager, as specified in Request for Quotation No. 1529 beginning on or after October 15, 2015. 5. Award a contract and authorize an agreement relating to the Main Wastewater Treatment Plant Engineers Road Widening Project: 5.1 Award a contract to the lowest responsive/responsible bidder, Gallagher and Burk, Inc., in the amount of $2,029,000 for construction of the Main Wastewater Treatment Plant Engineers Road Widening Project under Specification SD 357A. 5.2 Authorize an agreement beginning on or after October 13, 2015 with TranSystems Corporation in an amount not to exceed $136,705 for design services during construction for the Main Wastewater Treatment Plant Engineers Road Widening Project. 6. Authorize a direct award contract to AssetWorks, LLC in an amount not to exceed $120,000 for the purchase and installation of the KeyValet automated motor pool management system as a module to the District’s existing FleetFocus enterprise system. 7. Authorize agreements beginning on January 1, 2016 with Shell Energy North America for the sale of energy and Renewable Energy Credits and Resource Adequacy capacity from the District’s Camanche and Pardee hydropower facilities for up to five years. Regular Meeting of October 13, 2015 Page 3 of 3 CONSENT CALENDAR: (Continued.) 8. Authorize an agreement beginning on or after October 13, 2015 with CDM Smith in an amount not to exceed $99,000 to prepare environmental documentation for potential 2016 Sacramento Valley water transfers. 9. Consider the June 2015 Addendum to the Main Wastewater Treatment Plant (MWWTP) Land Use Master Plan Environmental Impact Report, determine that no further environmental review is required under the California Environmental Quality Act, and authorize an agreement with Recology San Francisco and Recology East Bay (collectively, “Recology”) for delivery of organic waste collected and preprocessed by Recology from customers within the City of San Francisco to the MWWTP for digestion and conversion into renewable energy by the District. 10. Approve revisions to the District’s Water Service Regulations, Section 5 – Private Fire Service and Section 12 – Non-registering and Unreadable Meters. (Resolution) DETERMINATION AND DISCUSSION: 11. Legislative Update: • Update on Legislative Issues of Interest to EBMUD 12. General Manager’s Report: • Butte Fire Update • Drought Operations • 2015 Critical Drought Action Plan Update • Monthly Report – September 2015 REPORTS AND DIRECTOR COMMENTS: 13. Committee Reports: • Finance/Administration 14. Director Comments. ADJOURNMENT: The next Regular Meeting of the Board of Directors will be held at 1:15 p.m. on Tuesday, October 27, 2015 in the Administration Center Board Room, 375 Eleventh Street, Oakland, California. Disability Notice If you require a disability-related modification or accommodation to participate in an EBMUD public meeting please call the Office of the Secretary (510) 287-0404. We will make reasonable arrangements to ensure accessibility. Some special equipment arrangements may require 48 hours advance notice. Document Availability Materials related to an item on this Agenda that have been submitted to the EBMUD Board of Directors within 72 hours prior to this meeting are available for public inspection in EBMUD’s Office of the Secretary at 375 11th Street, Oakland, California, during normal business hours. W:\Agendas\Agendas 2015\2015_Regular Agenda\101315_regular_agenda.docx BOARD CALENDAR Date Meeting Time/Location Topics Tuesday, October 13 Planning Committee 9:00 a.m. • Update on Consent Decree McIntosh {Chair}, Linney, Training Resource Implementation Young Center • Water Quality Program Semi-Annual Update • Regulatory Compliance Semi-Annual Report – March 2015 through August 2015 Legislative/Human 10:30 a.m. • Chabot Dam Seismic Resources Committee Training Resource Improvement Project – Coleman {Chair}, Center Pilot Labor Agreement McIntosh, Patterson Update • Update on Legislative Issues of Interest to EBMUD Board of Directors 11:00 a.m. • Closed Session 1:15 p.m. • Regular Meeting Tuesday, October 27 Finance/Administration 10:00 a.m. Committee Training Resource Patterson {Chair}, Katz, Center Young Board of Directors 11:00 a.m. • Closed Session 1:15 p.m. • Regular Meeting Wednesday, November 11 Veteran’s Day Holiday • District Offices Closed Observed Tuesday, November 10 Planning Committee 9:15 a.m. McIntosh {Chair}, Linney, Training Resource Young Center Legislative/Human 10:15 a.m. Resources Committee Training Resource Coleman {Chair}, Center McIntosh, Patterson Board of Directors 11:00 a.m. • Closed Session 1:15 p.m. • Regular Meeting Tuesday November 24 Finance/Administration 9:15 a.m. Committee Training Resource Patterson {Chair}, Katz, Center Young Board of Directors 11:00 a.m. 1:15 p.m. ITEM 11 LEGISLATIVE UPDATE WILL BE GIVEN AS AN ORAL REPORT ITEM 12 DROUGHT OPERATIONS WILL BE GIVEN AS AN ORAL REPORT EAST BAY MUNICIPAL UTIILITY DISTRICT DATE: October 8, 2015 MEMO TO: Board of Directors THROUGH: Alexander R. Coate, General Manager lft!..?· FROM: Cheryl A. Farr, Special Assistant to the General Manager SUBJECT: 2015 Critical Drought Action Plan Update SUMMARY Staff continues implementing the 2015 Critical Drought Action Plan to support customer conservation and customer compliance with drought-related regulations and ordinances adopted by the Board and the state. The third quarter summary of plan achievements is provided as Attachment 1. Based on water production, September demand was down 22 percent compared to the same time period in 2013. Since April 2015, when the Board declared a mandatory 20 percent districtwide water use cutback, the average savings rate through September is 27%. Since June 2015, based on state requirements of 16 percent water use reduction target for EBMUD, the average savings rate through September is 28%. Both EB MUD and S WRCB target savings rates are being surpassed. Since the February 11, 2014 drought declaration the cumulative savings rate is 17 percent and since January 2015 the cumulative savings rate is 21 percent. DISCUSSION Customer Outreach and Activity. During September, staff responded to 797 drought­ related phone and 125 web mail inquiries regarding customer conservation efforts, rebate programs, excessive use penalties and the drought surcharge. The taste and smell page on the website had nearly 3,400 views. Rebates were processed for 852 requests. Business orders for conservation materials such
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