Daytona Beach Housing Authority
October 16, 2020 Board Meeting
I. Call to Order
Kelvin Daniels: Good morning, Mr. Heard. Twenty-two
participants. Okay. All right, Ms. Bates. Before we get
started this morning, try to recognize these numbers on
here and maybe put names to them, Ms. Walker. So, we got a
386-334-2894; who is that?
Sally Jass: Commissioner Jass.
Kelvin Daniels: All right. 386-67--what is that--777-2580.
Ms. Bates stated that it's a housing authority extension.
Kelvin Daniels: Okay. Thank you. Let's go down here.
Church, Hernandez. Who's iPhone only? Who is that, Ms.
Bates? All right. Ms. Maddox. And Zoom user? You know who's
Zoom user, Ms. Bates?
Ms. Bates stated she didn't have any way of knowing if the
callers don't identify themselves.
Attorney Gilmore stated that callers don't have to identify
themselves if they don't want to.
Kelvin Daniels: All right. And then we got Galaxy J2. All
right. Ms. Maddox, myself. All right. All right. So, it
looks like we have a quorum. So, we'll go ahead and get
started.
1 So, today, we'll go ahead and call the meeting to order.
This is the Housing Authority of the city of Daytona Beach
and this is our Zoom meeting, our regular scheduled monthly
meeting. Today is Friday, October 16, 2020; time is 10:04.
Let's go ahead and have a roll call, Ms. Walker.
II. Roll Call
Lateisha Walker: Commissioner Jass.
Sally Jass: Here.
Lateisha Walker: Commissioner Jamison.
Irma Browne Jamison: Present.
Lateisha Walker: Commissioner Ivey.
Hemis Ivey: Here.
Lateisha Walker: Commissioner Brown-Crawford.
Kim Brown-Crawford: Here.
Lateisha Walker: Commissioner Daniels.
Kelvin Daniels: Present. All right. Thank you. Go ahead
and have our invocation, Commissioner Ivey.
III. Invocation
Hemis Ivey: Let us pray. Father--our father in heaven and
Lord and Savior Jesus Christ, once again, we come to you
with open hearts and open minds, asking you to continue to
lead and guide us. I thank you for safe travel on the
highways and byways. Father God, bless us. Bless this staff
2 and bless this city. This is what I ask in your son, Jesus,
name. Amen.
Kelvin Daniels: Amen. All right.
Mr. Gilmore.
Attorney Gilmore told the board that unless Governor
DeSantis changes his mind, November 1st will signal the end
of authorized virtual meetings without a physical quorum
being present. He reminded the commissioners to identify
themselves when speaking, especially if doing the motion.
Kelvin Daniels: That's one of the hair places from the old
days, Attorney Gilmore. All right. Moving on to item four,
we have recognition of visitors.
IV. Recognition of Visitors
Kelvin Daniels: We have any visitors? You have the
opportunity to speak at this juncture and you will have an
opportunity to speak at the end of the meeting. So, at this
time, do we have any visitors that would like to speak or
be heard?
All right. Seeing and hearing none, we'll move on to 5A,
special board meeting September 30, 2020.
V. A. Special Board Meeting September 30, 2020
Kelvin Daniels: I was not present for that meeting. So, I
don't know what I'll vote, but we'll go ahead and any
3 corrections, commissioners, on the special board meeting from the 30th? All right. Seeing and hearing none, we'll go ahead and entertain a motion and a second.
Kim Brown-Crawford: Commissioner Brown-Crawford make a motion to approve the board--the special board meeting dated September 30, 2020.
Sally Jass: Commissioner Jass. I second it.
Kelvin Daniels: All right. So, we have a motion that's been properly second. Ms. Walker?
Lateisha Walker: Commissioner Jass?
Sally Jass: Yes. Yes.
Lateisha Walker: Commissioner Jamison.
Irma Browne Jamison: I'm trying to make sure I was there.
Yes.
Lateisha Walker: Commissioner Ivey. Commissioner Ivey.
Hemis Ivey: Excuse me. My iPad had--I mean, my computer dropped. I lost my signal. So, I just popped back in. So, can you tell me where we're at?
Kelvin Daniels: We're approving the minutes from the special board meeting.
Hemis Ivey: Okay. Yeah. I just had a couple of changes that--on that.
4 Kelvin Daniels: All right. Can we go back--hold on,
Commissioner Ivey, because we had a second and motion. Mr.
Gilmore, what do we do now, because he was offline?
Attorney Gilmore stated the board can be in discussion so
Commissioner Ivey can indicate what his changes are. If the changes are agreeable to whoever made the motions, they can take it as a friendly amendment.
Kelvin Daniels: All right. Go ahead, commissioner.
Hemis Ivey: Yeah. I just wanted to add to it that--that we did discuss RFP in there. It was under--I can't see my--she took it off the screen. My screen is not showing me the-- there it is. I want to go back to where we had asked the director to ask for those pilot funds and it should be noted in that particular--in that paragraph down there. And
I notice where we did--we discussed the RFP for the engineer. I like those full minutes to be placed in there also.
Rick Gilmore: Commissioner Ivey, are you suggesting that because those were things that were discussed, but--?
Hemis Ivey: --Yes--.
Rick Gilmore: --Were not reflected in the minutes?
Hemis Ivey: Right.
5 Rick Gilmore: If that's--with the rest of the board members understanding, that can be accepted as a friendly motion.
Kelvin Daniels: We need to move that we accept those additions to the agenda?
Rick Gilmore: Well, since it's been moved and seconded, whoever seconded it would need to accept that as a friendly motion if they see that as something that was omitted from the minutes that we have.
Kim Brown-Crawford: Can I ask a question before we do that? So, that was an item that we discussed, but the concern that I have--it's been a month and I didn't remember that. I'm just trying to understand why our minutes don't reflect it at all, because I don't know--are we expected to remember everything that we discuss at a last meeting? That's why you have minutes. But I can see why Commissioner Ivey is aware of it because he actually suggested it. And if I would've suggested it, then I would've noticed that it wasn't there, but I don't really think it's--if we're--if somebody's recording these meetings, I don't--I'm not understanding why there's a lot-
-seem like there's been a lot of correction to the minutes.
Attorney Gilmore reminded the board that minutes are supposed to be a summary of the meeting, not everything
6 exactly that happened in the meeting. He also told the board that whoever made the motion, things can be accepted as a friendly amendment. He reminded the board that all of the meetings are recorded.
Kim Brown-Crawford: But I also thought that because we were having some concerns about the minutes that we had asked that we get word by word minutes. And I know that may cost more, but until we kind of get it done, I thought--I mean, I know the last two board meetings, they had every word we said, even the uhs and the ums and everything in it. So, that's fine, but I don't think it's fair to any of us that we got to remember something that was said 30 days.
I thought that's what minutes are for, especially when we're making a recommendation to maybe have something done.
If we ever have to go back to say when was that done, the only thing we have is board meetings.
Attorney Gilmore questioned whether the way the minutes are being captured are accurate. He stated that Commissioner
Ivey can add to the minutes what he believes to not be there by a friendly amendment.
Ms. Bates stated that the board could have the provider of the minutes go back and add the section of the minutes in verbatim or go back and have the provider put the entire
7 board minutes for the month as verbatim, if that is what the board wishes.
Kelvin Daniels: Okay. All right. Let me step in here because I actually said that we didn't have to pay for all of those minutes because as long as these meetings are recorded and if we do remember what we said, then we understand that these are minutes that we remember. So, when we talked about it before, we said that it was very expensive to do these--as an attorney, these are very, very expensive to record every word. So, these are what Mr.
Gilmore's saying is a synopsis of what's been said. So, if something is missing, then I guess we can add it. However, it becomes pricy for the agency.
The other part of this is we need to go ahead and either vote this minute in and then we can come into that discussion later when it's time for our comments or whatever. So, we need to have someone either have a friendly amendment or we just vote the minutes as they were so we can continue going on. So, we have an approval of and we're asking if somebody will say--what is it again, Mr.
Gilmore? The person that's second it say I would--I can add to the minute?
Attorney Gilmore stated commissioners who made and then seconded the motion should agree to the friendly amendment.
8 Kelvin Daniels: All right. Do--.
Sally Jass: --This is Commissioner Jass. I did the seconding.
Kelvin Daniels: Well, my--well, that being said, is it okay if we move these minutes to the next meeting being that we're going to discuss it in--
Sally Jass: --Yeah--.
Kelvin Daniels: --Commissioner comments?
Sally Jass: Yes.
Kelvin Daniels: Could we do that? Could we undo the motions?
Attorney Gilmore said since there's a motion and a second, it would be up to whoever made the motion and a second, if they wanted to undo that. He also stated that there's not a question as to whether the minutes have most of the information and addressed that Commissioner Ivey has put on the record what is missing.
Kim Brown-Crawford: So, Commissioner Brown-Crawford would like to make a motion to have the minutes for the special sports--special board meeting September 30 approved but adding--making the changes based on Commissioner Ivey's observation that there was no information put in there regarding the PUD and the RFP.
9 Rick Gilmore: Well, you can't do that. We have a motion and a second.
Kim Brown-Crawford: Okay. All right.
Attorney Gilmore stated that Commissioner Jass, who seconded it, if she's willing to accept it as a friendly amendment and whoever made the motion is willing to accept it, that will be fine. He told the commissioners they needed to either vote the motion and have a new motion in order to include the recommended changes. He stated that whoever makes the motions would normally say they want to make the motion with corrections. If there's going to be a friendly amendment, Commissioner Jass would have to be the first one to accept that because she seconded the motion.
He asked who made the first motion.
Kim Brown-Crawford: I made the original motion. I think I said that earlier. I did make the first motion.
Rick Gilmore: I couldn't hear you. So, if Commissioner
Jass wants to accept the--a friendly amendment as to what
Commissioner Ivey said and you're willing to do it also, then we can proceed to a vote. Commissioner Jass?
Sally Jass: I'm willing to accept. I can't hear everything you're saying. It breaks up.
Rick Gilmore: Are you willing to accept Commissioner
Ivey's friendly amendment?
10 Sally Jass: Yes.
Rick Gilmore: Commissioner Brown-Crawford?
Sally Jass: Commissioner Jass.
Rick Gilmore: Thank you.
Kim Brown-Crawford: Yes. Commissioner Brown-Crawford. Yes.
Kelvin Daniels: All right. Ms. Walker, we can go ahead and
vote it now with that change.
Lateisha Walker: Commissioner Jass.
Sally Jass: Yes.
Lateisha Walker: Commissioner Jamison.
Irma Browne Jamison: Yes.
Lateisha Walker: Commissioner Ivey.
Hemis Ivey: Yes.
Lateisha Walker: Commissioner Brown-Crawford.
Kim Brown-Crawford: Yes.
Lateisha Walker: Commissioner Daniels.
Kelvin Daniels: Present. Right?
Rick Gilmore: You were not at the meeting. That's correct.
Kelvin Daniels: Yeah. All right. Great. Okay.
VI. Public Comments
Kelvin Daniels: Let's--I actually did public comments
earlier under recognition of visitors, but public comments.
Anyone on the agenda--I mean, on the Zoom call would like
to make any comments at this time? All right. Seeing and
11 hearing none, we'll move on to seven, approval of the
agenda.
VII. Approval of Agenda
Kelvin Daniels: Commissioners, is there anything that
needs to be added, deleted to this agenda, please go ahead
and let us know so I can make notes. Agenda. Everyone okay
with the agenda?
Kim Brown-Crawford: Yes.
Sally Jass: Yeah.
Kim Brown-Crawford: I am.
Hemis Ivey: Yes.
Kelvin Daniels: Okay. All right. Okay. I have a change. My
CEO corrective action, I added that. However, seeing as
though Ms. Bottoms and I got everything corrected with the
CEO, go ahead and strike B from the agenda. So, I'll have
that duly noted.
Ms. Bates requested Commissioner Daniels reach out to
herself or Ms. Bottoms because that wasn't her
understanding.
Kelvin Daniels: Oh, you still want it? Okay. Let's leave
it on there. All right. So, we'll just leave it as it is.
All right. So, we'll have a motion and--to approve the
agenda and a second, please.
12 Irma Browne Jamison: This is Jamison. I move that we
accept the agenda as written.
Hemis Ivey: Commissioner Ivey second.
Kelvin Daniels: All right. Ms. Walker, we have a motion
that's been properly second. We'll go ahead and vote.
Lateisha Walker: Commissioner Jass.
Sally Jass: Yes.
Lateisha Walker: Commissioner Jamison.
Irma Browne Jamison: Yes.
Lateisha Walker: Commissioner Ivey.
Hemis Ivey: Yes.
Lateisha Walker: Commissioner Brown-Crawford.
Kim Brown-Crawford: Yes.
Lateisha Walker: Commissioner Daniels.
Kelvin Daniels: Yes. All right. Moving on.
VIII. Special Guests
Kelvin Daniels: We have special guests. A, we have Holly
Knight from BGC Advantage. Good morning, Ms. Knight.
Holly Knight introduced Adrian Peterson-Fields. Adrian is
the director of operation at BGC Advantage.
Holly Knight presented a PowerPoint presentation to update
the board. She apologized for some confusion and
misunderstanding that she may have caused. She thanked the
13 commissioners for inviting her to give regular updates. She also thanked HUD.
Holly Knight told commissioners that BGC is continuing to meet with residents. She said Ms. Bates has a commitment to continued dialogue and transparency with residents. Ms.
Knight stated that HUD has an extensive requirement policy for notifications and meetings, and they have to happen in certain order throughout the RAD conversion process.
Ms. Knight presented pictures on the rebrand of the WM buildings.
Ms. Knight discussed scope of work for Maley. There is full renovation of the kitchens and bathrooms. The developments have copper water distribution and water takeaway systems.
She said that's going to be an extensive thing that won't be seen from the outside, but they will be replaced as they are starting to deteriorate.
Ms. Knight stated there will be some ADA compliance. Maley will have a new elevator as there are some challenges there.
Ms. Knight stated that there's a total source of about $44 million and a large piece of that is the equity. She said they have selected an equity provider, Redstone, as they had the best proposal. She said the equity wouldn't be accessible if there was no participation in the low
14 incoming housing tax credit program. Also, to receive the 4 percent low income housing tax credits, bonds need to be utilized and then the bonds will be repaid. She stated that more will be discussed during the board retreat.
Ms. Knight stated the resident meeting for the RAD financing plan has taken place. The concept call was successful, the resident meeting has taken place, and now the RAD financing plan needs to be submitted.
Ms. Knight stated that they have worked to secure the investor participation. Next, the application for the tax credit will be done. The third party underwriter has already started.
Due diligence has started with financial partners. Ms.
Knight stated they're working with submissions to the city for variances and setbacks. They worked with the city to accomplish the environmental review and that has been submitted to HUD. Ms. Knight stated that they're working on fine tuning the relocation plans and construction schedule.
They are also working on a resident services plan.
Ms. Knight submitted WM at the River key conversion dates.
She requested the commissioners allow her to update the board as key dates arise. She asked Chairman Daniels if she should wait to take questions.
15 Kelvin Daniels: Yeah, I'm just trying to find--it went down to the bottom. No problem. You can continue and then we'll take questions at the end, if that's okay with you.
Ms. Knight continued her presentation. There have been some changes. Palmetto has been removed from the Daytona project so that Palmetto could be worked on separately with the choice neighborhood project.
Ms. Knight stated they are working through the scope of work for Palmetto. They are working with the architect to fine tune the scope of work. She presented a list of items that are going to be needed.
Ms. Knight provided a chart of family sources and uses. She stated that once the full plans and specs are finished, they will be sent out and allow anyone who wants to place a bid on the project.
Ms. Knight provided a development update. She stated there needs to be more resident meeting. There's only been the
Palmetto resident meeting. There is a scheduled resident concept meeting in November. Ms. Knight provided a RAD family key conversion date table. The anticipated closing of the project is in July of 2021.
Ms. Knight asked Chairman Daniels if BGC Advantage could provide key updates on a regular basis to the board. She stated the updates would be provided in writing and then
16 the board can decide if BGC needs to be invited to the meeting.
Attorney Gilmore asked Holly Knight to have Adrian Fields introduce herself and tell the board a little of her background.
Adrian Fields with BGC Advantage introduced herself. She reminded the board that she met with the board earlier in the year for the initial strategic planning session. Ms.
Fields stated that she has been in affordable housing for
20 years. She previously worked with the Birmingham Housing
Authority in Alabama.
Kelvin Daniels: All right. So, do we have any questions, commissioners? And thank you for the update, first of all,
Holly. That was--.
Irma Browne Jamison: --I have a question.
Kelvin Daniels: All right, Commissioner Jamison.
Irma Browne Jamison: This is Jamison. In your initial presentation, I saw that when you renovated a facility that residents were relocated to another apartment in the facility. Will that still happen at Maley and Windsor that when you're reconstructing their area, they will be moved to someplace else in the same facility? Or will anybody have to be relocated outside of the facility?
17 Ms. Knight said it is usually their process to relocate within the facility, but it depends on the attrition rate and how many people leave the facility and can accumulate vacancies. If after the first couple of phases there are not enough vacant units, BGC will follow a relocation strategy and relocation plan of paying for people to be in a long-term hotel type facility, like a Residence Inn, which has a kitchenette. The project would pay for all expenses. The project would also pay for storage of any personal belongings. That's not BGC's intention. Ms. Knight stated that sometimes they'll offer a friends and family opportunity. Ms. Knight reminded the board that it would be temporary, and residents would be able to move back to their facilities.
Irma Browne Jamison: Thank you.
Kim Brown-Crawford: This is Commissioner Brown-Crawford.
First of all, I'd like to thank you for coming to the meeting and I do appreciate your opening comments. Your apology is definitely accepted. I--I'm personally ready to move forward. And we've had some miscommunication and I thank you for addressing that and owning up to it. And as we move forward, I like the fact that you're very open.
I've called you on some questions and I appreciate the good faith. And I am ready to move on. This project is so
18 important to the community. We're just the board.
Commissioner Jass lives there and all of the residents.
It's so much important--it's such more important to me than our miscommunication as long as we can get some clarity on it and move forward because it's certainly big for the community.
I'm from this area. Most of us. And it is certainly not about me. It's about the lives and the housing of so many people who deserve to have this project done. So, I'm excited and I'm ready to move forward.
Ms. Knight thanked Commissioner Brown-Crawford for her comments. She said she feels the passion.
Kim Brown-Crawford: And that's what it is. That's exactly what it is. Absolutely. Absolutely.
Ms. Knight stated she feels the passion and the love and genuine desire. She reminded the board that she is open and in a communicative spirit.
Kelvin Daniels: Any other--?
Sally Jass: --Holly--.
Kelvin Daniels: --Questions?
Sally Jass: This is Commissioner Jass.
Kelvin Daniels: Okay.
Sally Jass: Holly, because I am a resident, I hear all the questions that people don't ask or they misinterpret your
19 answers. And the big deal thing right now, as I get visited by--are we going to have--are we going to be able to move back into our original apartment? And I'm not sure how to answer that.
Ms. Bates stated she wanted to answer the question. She stated that they cannot guarantee that residents will be able to move back to the same unit that they started in.
Consideration will be given to reasonable accommodations or special medical needs. However, there is no guarantee that everyone is going to end up back where they started. Ms.
Bates stated that this question has been discussed at every meeting. She stated that she didn't want to guarantee things that may not be able to be delivered on.
Sally Jass: Well, that's kind of what I've been telling people, too, when they ask because there's no guarantees in everything--anything right now, you know? We're going to accommodate as best that we can. And sometimes it's the people that ask the questions have not been to the meetings either and they get information from other tenants, which isn't always correct. But, thank you, Ms. Bates.
Kelvin Daniels: But I will ask a question on that, Ms.
Bates, since you said you can't guarantee it. My understanding--if I'm a lay person and I live there and you say 10 people have to leave the apartment, y'all are going
20 to renovate 10 apartments on the bottom row, why is it that those 10 don't go back to they same apartment if that's what we're doing? They're already out in that level and you're going to renovate that area or that grid, why is it that they cannot go back to their original apartment?
Holly Knight wanted to address the question. She stated that during the renovations, there will be some people that need a fully accessible unit. While one person may need to go into a fully accessible unit, then the renovated unit, somebody else was in it before. So, some swap around may be required. Ms. Knight also stated that in the family units, family size may change. Therefore, if the family size changes during renovation, the family has to be moved into the right size unit. People will not be permanently displaced, and residents do have a right to move back to the developments. Residents just don't have a right to the same unit.
Kelvin Daniels: Federal government addresses that in the
RAD notice?
Holly Knight says they do. The federal government says that the resident does not have a right to the same unit, but they do have a right to return to the property.
21 Kelvin Daniels: Okay. Any other questions or comments? All right. Great. Thank you. So, you'll be here from now on or some representative for you will be here, Ms. Knight?
Ms. Knight stated that her attendance to the board meetings will be based on the board's desire. Ms. Knight thanked the board for allowing BGC to come to the meeting and give the high level update.
Kelvin Daniels: Yeah, I think the board was wanting you to have somebody--can come--like you said, a small update.
What we're doing right now is great and we'll hear it from you. That way will not be miscommunication down the line, sort of speak. So, thank you. Again, thank you for your apology and thank you for taking time.
Hemis Ivey: Hey. Can you hear me? Hey.
Kelvin Daniels: Who is that?
Hemis Ivey: Hello? Commissioner Ivey.
Kelvin Daniels: Oh. Well, go ahead, commissioner.
Hemis Ivey: Once again, I'm sorry. I'm having bad communications up here. So, I had to switch devices. Is
Holly still on?
Kelvin Daniels: Yes.
Hemis Ivey: Okay. Good. Okay. I really can't see you. It's not showing but three people at a time. I was looking pretty good on this other one. I don't know what's going
22 on. I have--I apologize for my devices today. I wanted-- just had a few things to say.
First of all, I, too, accept your apology for the miscommunication and different things going on. I do look forward to going forward with this development. Some of things--I had a few questions I wanted to ask you.
During your presentation, you had mentioned something about the variance and the setbacks and other things that you were doing with the city. And a question I wanted to ask you, because you're doing these different variances and different--that you got to go through the city on anyway, have you--did you consider closing down the Cedar Street in your development packet?
Ms. Knight stated they did think about that, but after talking with the city, decided it was not feasible. Ms.
Knight confirmed with Commissioner Ivey was referring to the street that runs between Windsor Maley.
Hemis Ivey: Right.
Ms. Knight said that area is a major thoroughfare to them.
The city stated that their boaters and yacht club people use it as a major thoroughfare. She stated that the city said they would work with BGC and the housing authority on repair of the street between and possibly being able to put some speed bumps in. She thought that was a good
23 compromise. Ms. Knight also stated that she didn't want to take on city hall or the yacht club because it would be a waste of time and effort.
Hemis Ivey: The reason I asked that--well, it's always--it always seems to come up when we want to do something in certain communities, which I do understand that. However, if you go down to the Brown and Brown building, you'll see where they closed down the street during their construction and everything. They went through it. It's only a simple development agreement. That's why I'm questioning why we asked for this to happen is because maybe the staff may had said that, but the city commission has not heard from them.
And one of the things that will give us a good development and a reason why we feel that it--well, I feel that it's a strong chance that we can get it because we had--that's considered continuous property. And by being continuous property, there's ways they can go around Cedar Street. I'm sure that there's that much traffic even if you did a traffic count that goes to the yacht club through that way.
Most of the yacht club people go use the Main Street or
Beach Street and either come in from the north or the south to go into there. So, you don't have that much traffic like that, especially if you're pulling a boat to go through there.
24 I think you will have a much nicer development if we did try to get a master development agreement. It's the same thing by you needing to get different variances. And I just think we should really push to have that closed off and give it a nice parking and a gated community the way you originally brought it to us. That really sold us on trying to move forward.
And I think now, if we're going to do it, it's still not the time because you're still going through the process.
So, that's something that I wanted to ask you. It ain't that it can't be done. It's just that it may be tackled soon. And it is what it is for me. However, we'll talk about that later, too.
Another couple of things that you mentioned in there was the bond closing time. I looked at that. And we was really under the impression that everything had to happen by
December. So, my question to you is will we lose the bond because we won't close? Will we use--we will lose that allocation from the state by us not closing in December?
Ms. Knight stated that yes, if closing does not happen in
December, the allocation will be lost. However, there was a discussion with the bond commission and as long as the reservation is turned in in November when the polls collapse, they'll be able to come back in January and re-
25 ask for the reservation. The bond commission does not expect that there should be any issue with it.
Hemis Ivey: Yeah. I just--I really appreciate the speed that we're really moving in. I do understand timing is everything. I just wanted to make sure that we still had an opportunity to move forward with the bond situation because it really was a surprise. But I was just looking and thinking that we was only doing tax credits on the 4 percent in the beginning when we were dealing with the structure.
So, again, I mean, I don't have a problem with it, but I would like for us--just as we are taking the time to go through this bond allocation and we notice that it is getting moved by three months, I think we should do the same thing and give us the--and try to get it--the street closure the same way that we're doing everything else. So, that's my point on that.
The other thing I would like to know is if you could send us a copy of that PowerPoint because it was pretty interesting PowerPoint and I know we couldn't go through every detail, but I do like that.
Ms. Knight stated that she would send the board the
PowerPoint. Ms. Bates stated she would get the PowerPoint presentation to the board. Ms. Knight told Commissioner
26 Ivey that they will have more time to brainstorm at the retreat and get additional input.
Hemis Ivey: Well, yeah. And I agree with you on that also but I also was listening to your presentation and I take what you're saying to heart as well. And I know a lot of things are done on a conceptual basis and you try to make that happen. So, I do understand that part of it.
One thing I noticed, too--another thing that I listened to when you said you was getting the input from the residents and everything, which is very important to this being successful. But also I want to make sure that it's okay for commissioners to have input, like we're having this discussion now and at the retreat as well because I think we can get a lot of things ironed out then also, Ms.
Knight.
So, I just wanted to thank you again for today. It's nice meeting Ms. Fields. I think I met her before also. So, I do look forward to us being able to move forward together and be able to discuss the issues and concerns that we're sharing today.
Ms. Knight thanked Commissioner Ivey for his comments.
Kelvin Daniels: All right. Thank you, again, Ms. Knight and taking time out. So, hopefully, we'll see you or a representative from you with a short snippet so that we can
27 continue to go. And like you said, we do have the retreat
that also is coming up. All right. So, we'll move on here
to old business, nine.
IX. Old Business
A. Creation of non-profit Affiliate/July 24th Discussion-
Atty Gilmore
Kelvin Daniels: So, we have creation of a non-profit
affiliate/July 24th discussion. Attorney Gilmore?
Attorney Gilmore said this item is on the agenda because
it's a leftover from July. He stated that back in July, the
board talked about pros and cons of an affiliate. He said
there are prejudices but there is a place for it and that
the board could use one. Attorney Gilmore provided a draft
of an affiliate that could be filed. The two things that
were missing was what the board wanted to call it and how
the board wanted to establish the initial criteria for who
could be a board member. Attorney Gilmore stated this item
is not on the agenda as an action item. He said there are
reasons to look into it and put it on a faster track. He
doesn't know if it needs to be prior to the retreat.
Kelvin Daniels: All right. So, we're not creating it, but
we may be can do it at the retreat?
Attorney Gilmore stated that there's been some
communication and misunderstanding. He stated he would like
28 to talk about this topic through. Filing and creating an affiliate doesn't take a lot of time. He stated it could be done within a week or two after the board makes a decision.
He suggested putting it as an agenda item for potential action at the retreat.
Kelvin Daniels: All right. All right. I guess we're not closing now as we just found out as well. So, I guess those tie into each other, right? This non-profit ties in kind of with--.
Attorney Gilmore stated they do tie in together to some degree, but there's no opportunities out there that are not tied to closing.
Ms. Bates stated that the forming of the new affiliate has nothing to do with the projects that the housing authority is involved with now. It would allow the housing authority going forward to apply for some of the grants, like the elderly housing things or things that have come up that don't have anything to do with BGC or RAD.
B. CEO Corrective Action
Attorney Gilmore made a comment on the corrective action.
He stated that it's an administrative matter and that
Chairman Daniels, Ms. Bates, and Attorney Gilmore can work that through without having discussion in the board
29 meeting. Attorney Gilmore suggested that the corrective action item be removed from the agenda.
Kelvin Daniels: I'm sorry, Mr. Gilmore. That's fine.
Ms. Bates stated she was fine as long as the record reflects that it hasn't been resolved with Ms. Bottoms. She agreed that it needs to be moved off the agenda.
Attorney Gilmore stated that the record will reflect that it hasn't been removed. He stated he's ready to move on to
CEO evaluation on the agenda.
Kelvin Daniels: Yeah, go ahead, Mr. Gilmore. Keep-- continue going. CEO Evaluation.
C. CEO Evaluation
Attorney Gilmore stated that the CEO evaluation has been completed. He stated that the composite score for Ms.
Bates's evaluation for the 2019/2020 time period was 3.92.
There was discussion about whether there would be a merit consideration. He stated that in the board package from
November 15, 2019, the recommendation, which was accepted at that time, there were no agreed upon percentages. He stated that it's now an appropriate time to consider it.
Ms. Bates stated that it was not about merit, but instead about bonus. She stated that it was agreed upon in the minutes in meeting, but it's not reflected on the form that was presented by Attorney Gilmore.
30 Kelvin Daniels: All right. So, what shall we do now, Mr.
Gilmore?
Attorney Gilmore stated that it be appropriate to decide whether the composite score for this year's evaluation translates into a bonus percentage or merit increase.
Kelvin Daniels: Oh, okay. All right. So, we'll go ahead and discussion then, if there's any discussion. Go ahead, commissioners.
Irma Browne Jamison: This is Jamison. Given what has happened in the past year and everything, I guess I was surprised about the final score, although it's positive.
And we know what has happened this past year in terms of the--I always get it confused--the BECG project. We've gotten additional money to do some affordable housing.
We've developed a linked--a positive link to the city of
Daytona Beach. We've had good press in the news journal, which is a rarity. And given that, I am proposing that we consider a bonus for our director.
Attorney Gilmore asked Commissioner Jamison if she had a percentage or number in mind.
Irma Browne Jamison: That I do not have. And I guess I don't--you was talking about converting this number into it. I don't know if that would be a 3.9 of a salary bonus or what. I don't know if that's a good recommendation or
31 not. I was hoping that we decide first if a bonus is necessary and then we can go determine what the percentage would be. I don't want to recommend something and the agreement is to have a bonus but the--they don't agree on the percentage that I recommend. That's what I'm trying to avoid.
Attorney Gilmore suggested Commissioner Jamison to make a motion as to awarding a bonus or a merit increase.
Irma Browne Jamison: Yes. Okay. I make a motion that we do give a bonus to the executive director for what has been accomplished this past year.
Sally Jass: This is Commissioner Jass. I second it.
Kelvin Daniels: All right. Ms.--well, we didn't hear from everybody, but we've already got a motion on the floor. So, we'll go ahead and--Ms. Walker, I guess we'll vote it. We have a motion that's been second. So, let's go ahead and vote.
Lateisha Walker: Commissioner Jass.
Sally Jass: Yes.
Lateisha Walker: Commissioner Jamison.
Irma Browne Jamison: Yes.
Lateisha Walker: Commissioner Ivey.
Hemis Ivey: I was hoping to have a discussion before we do that because I--if we going to vote on a bonus, then we
32 should know what we going--what the bonus or the merit pay is going to be. So, I don't see how we can move forward with that without knowing. So, for me, based on that, I'm going to say no.
Lateisha Walker: Commissioner Brown-Crawford. Commissioner
Brown-Crawford. Commissioner Daniels.
Kelvin Daniels: No. I'm with Commissioner Ivey. We haven't spoken about it yet. So, right now, no, I don't want to vote on something I have no control over or no number. So, no.
Lateisha Walker: Commissioner Brown-Crawford.
Attorney Gilmore stated that with Commissioner Brown-
Crawford not voting, the motion dies because it's a tie.
Irma Browne Jamison: Attorney Gilmore, can I withdraw that motion and then put a figure in there?
Rick Gilmore: It's already dead. You can make a new motion.
Irma Browne Jamison: Okay. I have no idea what to propose.
Can I recommend based on her evaluation a 4 percent bonus?
Bonus?
Rick Gilmore: I didn't hear. You said 4 percent?
Irma Browne Jamison: Yes. Reflective of the number of the evaluation.
Rick Gilmore: You can make a motion to that effect, ma'am.
33 Irma Browne Jamison: I make a motion for a 4 percent bonus for the executive director.
Kelvin Daniels: Have a motion. No second?
Sally Jass: This is Commissioner Jass. I'll second.
Kelvin Daniels: All right. Ms. Walker, we have a motion that's been properly second.
Lateisha Walker: Commissioner Jass.
Sally Jass: Yes.
Lateisha Walker: Commissioner Jamison.
Irma Browne Jamison: Yes.
Lateisha Walker: Commissioner Ivey.
Hemis Ivey: Again, I'm going to say no because is there four--would that be 4 percent of her salary, 4 percent of-- what number?
Irma Browne Jamison: I said 4 percent of her salary.
Hemis Ivey: Oh, okay. No. Not four.
Lateisha Walker: Commissioner Brown-Crawford. Commissioner
Daniels.
Kelvin Daniels: No.
Attorney Gilmore stated that the decision should be amongst all five commissioners and all five are attending. Since
Commissioner Brown-Crawford had to step away from her desk, he suggested that the item be tabled until later in the meeting.
34 Kelvin Daniels: I want to have a discussion. So, I'm going to no it until we talk about this. It's not time for a motion. We hadn't discussed whether or not--what we're doing. So, you can table it. I guess we can table it. And then we can get back to it when she comes back online.
That's fine. All right. So, we'll move on to D, the
December board meeting. Ms. Bates?
D. December Board Meeting
Ms. Bates asked the board if they want to have a special offsite meeting for December.
Kelvin Daniels: All right. So, are we having a December meeting that we would eat with each other? That's basically--or whenever our December like we've done in the past. I'm for it. So, anyone else?
Sally Jass: This is Commissioner Jass. I am, too.
Kelvin Daniels: Commissioner Ivey?
Hemis Ivey: This is Commissioner Ivey. Hopefully we'll have some safe practices by then since we got to practice-- we'll go back into regular session on--in November. So, I'm for it also. And being that you bringing up December, that-
-our meeting for November, is that before Thanksgiving?
Kelvin Daniels: Yeah, I didn't look at that. I'm sorry.
Ms. Bates stated that the November meeting is on the 20th.
Irma Browne Jamison: Yes. November 20th.
35 Hemis Ivey: Okay. Well, yeah, we don't have a classic this year. So, I guess it'll be okay.
Ms. Bates requested the commissioners send choices or ideas of where the meeting should take place so things can get set up.
Irma Browne Jamison: And that would be on the 18th?
Ms. Bates stated the December meeting would be on the 18th.
Irma Browne Jamison: Okay, yeah.
Kelvin Daniels: All right. Commissioner Brown-Crawford, are you back on with us?
Kim Brown-Crawford: Mr. Chair, I do apologize, but I had a little emergency that I needed to take care of. But I am back. I did text our director to tell her I had left the meeting, but it's okay. I'm back now.
Terril Bates: I'm sorry. I wasn't paying attention to my phone. I'm so sorry.
Kim Brown-Crawford: That's okay. I'm back.
Kelvin Daniels: All right. So, going back on the CEO evaluation. Mr. Gilmore, do you want to begin again now that Commissioner Brown-Crawford's back?
Attorney Gilmore explained to Commissioner Brown-Crawford the previous motions and votes that took place in reference to providing Ms. Bates with a bonus based on her evaluation.
36 Kim Brown-Crawford: Well--.
Irma Browne Jamison: --This is--oh, go on.
Kim Brown-Crawford: So, we were looking at a onetime--an additional bonus of 4 percent, is that what was proposed?
Attorney Gilmore confirmed that that was what was proposed.
Kim Brown-Crawford: Okay. So, that's a one-time. I would rather propose maybe a merit increase in pay because everybody is getting a--everybody in the housing authority got a 7 percent bonus this year. They had got half of it in
May and they got half of it--they're going to get another half of it in November, if that's how I understand how that resolution was done.
With that being said, I would say no to a bonus. But based on her performance, I would just rather do a merit increase in pay. I mean, I think that's a lot of bonus. That's a 12 percent bonus in one year.
Ms. Bates stated that the minutes of the December meeting reflects that there was a percentage attached to the score.
She said the bonus is five, seven, and 10 percent. She also stated that she reviewed the evaluation and has been working on a written response to get some constructive feedback, which should be ready by the following week.
Kelvin Daniels: Do we have to do this now, Attorney
Gilmore? Or do we--can we wait until she gives us her
37 written statement and then we decide on a bonus? Or do we do it today? I'm just curious.
Attorney Gilmore posed a question to Ms. Bates. He stated that it needs to be done as close to her anniversary date as possible, October 1st. Attorney Gilmore stated that since it's Ms. Bates' evaluation, she needs to be satisfied with how it occurs.
Kim Brown-Crawford: So, can I ask another question? I'm sorry, Terril. So, based on history--I mean, from where I'm from, when you do an evaluation, you get a merit increase.
So, you're getting an increase to your base pay. So, that's something that you'll be getting every month.
Is it based--this is my first year on this board and my first year going through that. In historical, do we just give the onetime bonus? Or do we give an increase in merit pay? That's what I'm used to, so that's why I'm--I would like--I recommend that we give her a 4 percent increase.
That's standard in industry based on her--you know, her performance.
So, that's where I'm a little confused. Why would we just want to give a onetime bonus if she has performed at the
3.9? And if that score--if the 4 percent is within that scoring, whatever, then to me, it would seem like a merit increase--a pay increase.
38 Ms. Bates told Commissioner Brown-Crawford that last year she shared that typically for a CEO and her prior contracts for the last 10 years provided a 15 to 20 percent bonus.
She stated that's what is normal and customary for a CEO at an agency that's doing the type of work that the housing authority is doing. Ms. Bates stated that the written statement is just to be sure that there is clarity, on the record, and no misunderstanding about who said what. She doesn't believe her statement needs to have any impact on the board's decision.
Kim Brown-Crawford: Yeah. I'm--.
Irma Browne Jamison: --I'm just--.
Kelvin Daniels: --Hold on. Wait. Wait. Wait. Okay. Dr.
Jamison, go ahead.
Irma Browne Jamison: Okay. I don't have any problem with the merit. I was familiar with directors getting bonuses, but I have no problem with the merit--increasing the salary a certain percent for the whole year. I don't have any problem with that.
Attorney Gilmore asked Chairman Daniels if he could make a comment for clarity.
Kelvin Daniels: Yes.
Attorney Gilmore stated that due to the HUD salary cap, there would be executive directors with an increase in pay
39 if there's no other sources that are non-federal may have an issue with the HUD salary gap. That is why sometimes a bonus is looked at as opposed to an increase in salary.
Kelvin Daniels: That is true. That's what we were told. If you're at the high end and that's why they generally give bonuses.
Irma Browne Jamison: Yeah.
Kelvin Daniels: Raises. That's what we learned at those meetings. So, yeah, we have to give bonuses and not merit increases.
Hemis Ivey: This is Commissioner Ivey.
Kelvin Daniels: Go ahead.
Hemis Ivey: I'm like you. Mr. Chairman, one thing that can't happen, too, is being that she wants to give a written statement based on her evaluation report. Anything that we do decide, it can always be retroactive to this date or whatever date we said. And then, if we do do a salary increase, I think it has to go back before HUD also.
But if you go back to her contract, it's basically saying in section number four on the performance evaluation that's--yeah, in number four, it basically reads the board shall review the--and evaluate the performance of the CEO at least on and--and an annual basis on or near the CEO's employment anniversary date. The board, in its sole
40 discretion, may make appropriate increases in the CEO's base salary based on changes in the cost of living, the CEO performance evaluation, and salary for comparable positions. The CEO's performance evaluation shall also be for the purpose of determining whether or not she is entitled to be appropriately compensated for meritorious service.
Appropriate compensation for meritorious service may be given at the sole discretion of the board. Said review and evaluation shall be in accordance with specific criteria developed at the board's discretion with input from the CEO which shall generally be attainable within the time limitations are specified and appropriations provided in the annual operating capital budget. The said criteria may be added and/or deleted from, during the course of the year as proposed by the CEO subject to approval by the board.
Further, the chairperson of the board shall provide the CEO with a written summary statement of the findings of the board and provide an adequate opportunity for the CEO to discuss its evaluation with the board.
So, if--to me, that's basically saying if she's still write--you know, want to comment on the evaluation report, we might as well wait until this here process is done. And then let's come back. If she's awarded one, then let's make
41 it retroactive to today's date. I think that would be the appropriate way to do it based on what she's saying and what her contract states. So, that's just my take on it.
Kelvin Daniels: All right. Well, bonus, though, had to be retro because, like I said, the merit thing with the pay, if my understanding is correct from my meetings, she's almost at the top. And then we would be violating HUD's rules. But a bonus wouldn't be retro. It would be get a bonus.
So, if she--if Ms. Bates would like to reply to the board and what we--our comments were and we wait and we--it's on our next agenda, that's fine. So, Ms. Bates, it's up to you. This is your time, your evaluation. Would you like to make your comments to us? Or would you prefer for us to go ahead and go for it now?
Ms. Bates stated that she prepared a self-evaluation and sent it to the commissioners. She said she's willing to respect whatever the board's choices are.
Kelvin Daniels: Okay. All right.
Irma Browne Jamison: This is Jamison. Commissioner Ivey, what further discussion do you need? What do you need us to discuss?
Hemis Ivey: No, I was going along--this is Commissioner
Ivey. I basically was saying if she wants to send a letter
42 to, I guess, all the commissioners about her evaluation.
So, therefore, if she wants to do that, I'm for waiting until we get the letter so we can discuss it to determine what we're going to do.
Ms. Bates stated that the written response would be about a number of things, not just the bonus.
Hemis Ivey: I understand that.
Ms. Bates stated that her response wasn't specific to just the evaluation. It's where she sees things and where the housing authority is as a whole.
Kim Brown-Crawford: Yeah. And so, with that being said, I would like to--me personally would like to go ahead and get this done today. Whether we're going to do the bonus or the merit increase, if that's the feeling--if that's the consent of the commissioners.
Kelvin Daniels: Okay. Well, we--back to your--what Ms.
Bates is saying, from my--I remember what she's recalling.
We put a number, 5 percent, 10 percent--I think 15 percent, correct, to--.
Hemis Ivey: --Yeah.
Ms. Bates stated it was zero, five, seven, or 10.
Kelvin Daniels: It was zero, five, seven, 10. You are correct. We voted on that last year. You were not part of the board then, Commissioner Brown-Crawford. But we put a
43 number to a bonus to give her at this timeframe. And we had zero--yeah. That's right.
So, with those numbers and scales, Dr. Jamison, you have them.
Irma Browne Jamison: Mm-hmm.
Kelvin Daniels: Then you can make a recommendation that falls within something that the resolution that we voted on last year, that would--.
Irma Browne Jamison: --All right. You're saying it's zero, five, seven to what?
Kelvin Daniels: Ten, right?
Irma Browne Jamison: Ten?
Ms. Bates emailed the board members the resolution.
Kelvin Daniels: Zero, five, seven, and 10 was the numbers that we put on that resolution last year. She's right.
Attorney Gilmore apologized for not remembering the numbers.
Kelvin Daniels: No, you got 33 agencies. We only got one.
We only have one.
Kim Brown-Crawford: So, Mr. Chair?
Kelvin Daniels: Yes, Commissioner Brown-Crawford.
Kim Brown-Crawford: Mr. Chair, so, with that being said-- so our recommendation should be zero, five, or seven. So, with that being said, instead of the four--we can't do a
44 four. So, with that being said, I know Commissioner Jass has made a motion--.
Irma Browne Jamison: --Now, wait a minute. Isn't it
.05210?
Kelvin Daniels: No. It's zero, no bonus at all, 5 percent of her salary, 7 percent of her salary, or 10 percent of her salary. Those were the numbers that the four--we vote on.
Kim Brown-Crawford: Okay. So, again, with that being said-
-.
Kelvin Daniels: --So, you said before--.
Kim Brown-Crawford: --So, the recommendation would be a 5 percent bonus of her salary. And if that's what you all voted on last year--.
Kelvin Daniels: --Okay. So, you're making the motion--.
Kim Brown-Crawford: --Then that's what I would recommend.
Kelvin Daniels: So, you have to motion it then,
Commissioner Brown-Crawford.
Kim Brown-Crawford: Okay. So, Commissioner Brown-Crawford would like to make a motion that we give the CEO a 5 percent bonus based on her evaluation for October--
September 2019 to September 2020.
Irma Browne Jamison: I second it. Jamison.
45 Kelvin Daniels: All right. All right. We have a motion that's been properly second. Ms. Walker.
Lateisha Walker: Commissioner Jass.
Sally Jass: Yes.
Lateisha Walker: Commissioner Jamison.
Irma Browne Jamison: Yes.
Lateisha Walker: Commissioner Ivey.
Hemis Ivey: Yes.
Lateisha Walker: Commissioner Brown-Crawford.
Kim Brown-Crawford: Yes.
Lateisha Walker: Commissioner Daniels.
Kelvin Daniels: Yes. All right. Let's put it in the information item.
Ms. Bates reminded Chairman Daniels that they are supposed to meet to review goals together and then she is to meet with the other commissioners to discuss what the goals will be. She stated she will send something out looking for availability. Ms. Bates asked for clarification from
Attorney Gilmore on if the contract states she is to meet with Chairman Daniels.
Attorney Gilmore clarified the process. Chairman Daniels and Ms. Bates meet to discuss potential set of goals for the upcoming year. The goals then come to the board who can either accept them or modify them. It's not meant to cut
46 the board out, but for efficiency sake to get a list to work from when it comes to the board.
Kelvin Daniels: And it worked good last year because some of the goals were eliminated. And I think we--when I read on my board package, they were on there again, the goals that we had set last year. So, that's fine. So, have Ms.
Walker reach out to me and we'll get together, Ms. Bates.
Kim Brown-Crawford: Mr. Chair, can we also--once the CEO meets with us and we give our own recommendation for the goals, can we--is it possible that we have some talking points about this at our retreat so that we kind of understand why one commissioner thinks this should be a part of the goal? And so, then that way everybody knows what the review packet should look like next year because you just said that you asked for something to be taken out last year and it was in there this year so that we're all on one--we all have agreed on what that should look like next year based on our own recommendation for her goals.
Can we add that to the retreat? That's all I'm asking.
Kelvin Daniels: Retreat. But what I was saying is last year, Ms. Bates and I met and we had--I think we had about seven or eight of them up there. And then once we came back to the board, we took some off. And with the recommendation
47 of Dr. Jamison and Commissioner Ivey, we added a couple
different ones and crafted them a little different.
So, you'll be heard. It's just something that streamlines
it. And once you see where we're headed at, you'll have an
opportunity to say, well, I like this as a goal. And then
we added it, voted on it.
Attorney Gilmore clarified the conversation. The evaluation
form and the 10 objectives may not be corrected at this
point.
Kelvin Daniels: Yeah. Well, I did mention that myself.
That's true. All right. Yeah. Okay. That's good. All right.
X. New Business
Kelvin Daniels: So, new business, item 10. HUD PUD RFP.
Commissioner Brown-Crawford, I saw that you added this.
Kim Brown-Crawford: I think we've had some discussion
about it already. The PUD and the RFP was based on closing-
-the recommendation to maybe closing off that street. At
our last meeting, we had asked the director to do the RFP
and I thought we had asked that maybe we could use the
engineer and company that we already had. And I think the
email response was back was that--I don't know. Maybe that-
-the developer of the company, maybe their engineer was not
available. So, I'm not sure where this stands now based on
Holly's comment as it related to that particular item.
48 Hemis Ivey: This is Commissioner Ivey.
Kim Brown-Crawford: Commissioner Ivey could probably add some more to that.
Hemis Ivey: Yeah, this is Commissioner Ivey. I also just took from Holly's conversation they didn't say it couldn't be done. What she basically said was they didn't want to go through the process because they didn't want to go--deal with the city. They basically have asked the city, but that's city staff. And we suggested doing the PUD because we need it to go to the commission to be turned down and not the staff be turned down. So, that's why we asked about a PUD.
So, Holly did not say they couldn't do it because you're going to go to staff for a variance. And the variance going to also end up at the commission, whatever variances that they are requiring. I don't know them because we haven't seen them. But let's say, for instance, they might want to expand the footprint in order to make the elevator shaft bigger. And they might say, well, no, you can't do it from two feet, but we need four feet.
So, you ask for everything that you want in a PUD. That way you can get it. Now, whatever you want to do on that can happen in that PUD because you're writing what you want to do. It's no different than you asking if we can add a floor
49 and they got a height restriction where we want to go up another 10 feet. You ask for those things in a PUD and/or a master development agreement.
So, there's a couple of ways that we can do it. So, I don't want us to just take the answer, well, the staff doesn't want it. No, it's not that many boats coming through there.
Let's be for real. Okay? I mean, I drive down that way a lot. I go up and down Beach Street quite often. I never seen a boat come through Cedar Street. I'm not saying that it don't, but let's really look at it.
Kim Brown-Crawford: Yeah, I have to agree with you there,
Commissioner Ivey. And also--I also know that our commissioner and the staffing is so different. The makeup of that body is so different from, like, a few years ago or several years ago, I know, Bethune-Cookman had wanted something like that and I think it was shot down by the commission, but that commission is not even there anyway.
I would like us to take a shot at it. I think it's the same thing that we've looked at before. When we talked about bonds, it was frowned upon, that we couldn't get it, but we got it. So, I don't--I'm with you. I would at least like to let somebody tell us no before we just decide that it can't be done.
50 Ms. Bates told Commissioner Brown-Crawford that she was aware that she had some concern about her speaking to
Attorney Gilmore.
Kim Brown-Crawford: No. No. No. No. I didn't have any concerns with--about you speaking to Rick. I had just said if you could hold off your comments to Mr. Morris. And I wasn't sure how Rick would know what it would cost. That was my concern.
Ms. Bates stated that she was unfamiliar with a PUD. She has a monthly meeting with Mr. Morris and wanted to find out what is the city's position and what's required to get some background. She stated that there are regulatory considerations that the housing authority must follow.
Ms. Bates stated that at last month's meeting, Commissioner
Ivey requested Ms. Bates contact the developer and have the engineer do the application, which she did. The developer didn't see the value in it. Ms. Bates told the board that while she appreciates the board's help, the housing authority has to be sure that whatever is done is in line with the regulatory requirements. Ms. Bates asked
Commissioner Ivey to explain what a PUD is.
Hemis Ivey: This is Commissioner Ivey a minute. Basically, what just happened was when we just got through talking with Holly and you would--we can do this through the
51 development that we're currently doing. So, any development agreement can be amended because we did a resolution where you can go in and still make changes just as any other.
That has nothing to do with going through HUD. I mean, my opinion. I could be wrong.
But if we doing a development on two buildings in a continuous property, therefore, if the developer puts in the PUD and/or development agreement with the city for what we're doing, now's the time to request it. And it can go through development through the development process. And that's the part that I do understand and know.
And Holly just stated--she just stated the reason why she didn't want to do it--she didn't say she couldn't do it.
Okay? So, therefore, we can go through the developer and sit down and say, Holly, here's what we want to do. Let's get this conceptual done and let's take it through the process.
We're going through the process on bonds. We're going through the process on tax credits. We're going through the process to do the development. So, let's get everything that we need to do into the development. That's all I'm saying.
Irma Browne Jamison: This is Jamison. I have a question.
Okay. Ivey, could you remind me again, what is the problem?
52 And two, who has complained about the issue? Because Holly implied that the marina people oppose it. But I'm wondering what is the problem and who are the people who are complaining about it? Just remind me again.
Hemis Ivey: This is Commissioner Ivey. Commissioner
Jamison, that's a good question. That's what I would like to know. Who complained that we can't do it?
Irma Browne Jamison: No. No. I want--.
Hemis Ivey: --We can go through the process whether they want to or not.
Irma Browne Jamison: --About what's going on. I want to know the problem. Is it that it's endangering people in that--on that street?
Kim Brown-Crawford: Yes, ma'am. Yes, ma'am.
Irma Browne Jamison: Endangering the residents.
Kim Brown-Crawford: Mm-hmm.
Irma Browne Jamison: So, they are the ones who are complaining about it. That's what I'm asking.
Kelvin Daniels: Okay. One second. Go ahead, Ms. Jackie.
You're a resident. Are y'all complaining about?
Ms. Jackie stated that they're complaining about the fact that it's a dangerous street between the two buildings. She stated the yacht club does not use it. She stated the
53 biggest traffic coming down there is Voltron. She stated the place across the street is city property.
Kelvin Daniels: So, you would like it closed, in other words. That's what you're saying?
Ms. Jackie agreed that they would like it closed.
Ms. Bates stated that whatever the housing authority does needs to be consistent with HUD regulation and policy. If it is done incorrectly, it falls on the housing authority.
Ms. Bates stated that in all the plans, there is no reference of PUD. She stated she would like to call HUD but she did not because she was told not to.
Kelvin Daniels: Ms. Bates--.
Irma Browne Jamison: --Ms. Bates--.
Kelvin Daniels: --And I--.
Irma Browne Jamison: --I have one more question. Can I ask a question?
Kelvin Daniels: Hold on, please.
Irma Browne Jamison: Okay.
Kelvin Daniels: I agree with you. We are making a lot of determinations in our meetings and not fully vetting whether or not there's--that we can do it. I understand what you're saying. So, I guess we need to figure out, first of all, can we do these things in HUD guidelines? And if so, then we should try to proceed.
54 There's also a 45-day waiting period if we do do something.
So, I hear you there. So, that means if we're in October, looking at January possibly that even from this period-- we're trying to close in May they said, something like that? So, I understand what you're saying. So, I agree.
Ms. Bates requested she call HUD.
Kelvin Daniels: So, you're recommending--I understand what you're saying. I think some of the things we're recommending--I don't--I'm not even sure we can do. And we're challenging you--we're pushing you to do these things and I don't even know if we can do them yet. So, I do hear you. And I totally understand what you're saying.
So, I guess some kind of way, we have to come up with an idea to--with these agreements and developments, we must make sure that we can do them under HUD guidelines. And that's probably what (INAUDIBLE) is because those are good ideas.
And I agree with you, Commissioner Ivey. I drive down that street and I fish over there. So, I know no boats come down that street. However, I don't know if we can actually do it under HUD's rules and how long would it take for us to actually get it done? If we push it for RFP, there's rules in RFP, 45 days, correct?
55 Ms. Bates stated if HUD says it's a significant amendment to the annual or five year plan or if capital fund money will be used, that would require the housing authority to post it and have a 45 day comment period. She told the board that she would like to go ahead and call HUD.
Kim Brown-Crawford: Commissioner Daniels, can I say something, please?
Kelvin Daniels: One moment. All right. Mr. Gilmore wanted to say something and then you'll have the floor,
Commissioner Brown-Crawford.
Kim Brown-Crawford: And then I think Commissioner Jass wanted to say something, too. So, I just wanted to make sure because I've been--I had my hand raised. Nobody watches the chat, so I pulled my hand down. So, I'm going to speak up.
Kelvin Daniels: Mr. Gilmore--Attorney Gilmore.
Attorney Gilmore suggested asking Holly Knight to put it into writing to the board what the issues are that she encountered when she went to the city.
Kelvin Daniels: Thank you.
Attorney Gilmore suggested the board get more clarity on
PUD and get information in writing.
Kelvin Daniels: Thank you, Attorney Gilmore. Commissioner
Brown-Crawford.
56 Kim Brown-Crawford: So, Attorney Gilmore and the chair, I agree with what everybody is saying. What my issue is--I had to find my email. Based on what you just said, it's the same thing that I thought that I asked the chair and I'll read it. I asked her if she will respectively hold off on speaking to the city until the board is updated on what all this is until we have a conceptual plan.
So, what I meant by that--I never said don't contact HUD.
If anybody, that would be the first person I would contact.
I just said let's not contact the city until basically-- maybe I should have put in here until we have our ducks in a row. But I just seen that there's--it's a breakdown in communication. We're not remembering--I'll just say it. We remember what we want to remember. But I got to go pull out this email to say exactly what I said.
I never said don't contact HUD. I just said, why would we contact the city, and we don't even know if we can basically do this? So, next time, I won't be so grammatically correct of wording. I'll just say let's get our ducks in a row before we talk to the city.
So, that's basically all I meant. And we spent 25 minutes on that. And if we would've just gotten to the email, basically what the chair has said and what the attorney has said is the only thing that I asked.
57 Kelvin Daniels: Right. All right. I read your email, too,
Commissioner Brown-Crawford. I didn't--.
Kim Brown-Crawford: --So, I don't know how this thing about don't contact HUD. That's not even mentioned in here.
It was, like, let's get a plan together, then we do that.
Kelvin Daniels: Can I comment on that, though? Because you have said let you contact HUD. So, who told you not to basically do your job as our director? Who said you couldn't contact HUD? Which one of us told you that?
Ms. Bates clarified what has been said from the commissioner in reference to PUD.
Kim Brown-Crawford: So, I mean--.
Kelvin Daniels: --Real quick. Hold on. I want to ask this question again. Let me ask this question again. Who told you--you're our director, you are here to do the job what we hired you for. Who told you not to contact HUD? That's the question I'm asking. Not to contact HUD.
Ms. Bates stated she will look back at her emails.
Kelvin Daniels: I read the thread. I'm saying I'm--.
Kim Brown-Crawford: --Last exchange is Commissioner Ivey--
Terril, you asked--based on what I emailed back, I said, so, with that being said, I would like to put it on the agenda. Commissioner Ivey responded--you asked him was it okay because he did talk about showing somebody how to do
58 that. He said that would be great. Let's put it on the agenda.
So, I want us to get past this not understanding or selective understanding because we got a big job to do. We got a big job to do. And we keep getting way of ourselves.
And I really want us to just work together to get this done and stop really pointing fingers on what somebody said that wasn't said. It is definitely your job to contact HUD because you are our voice for HUD. I don't know who to pick up the phone and call.
Ms. Bates stated she is uncomfortable with making decisions for the board.
Irma Browne Jamison: May I--Jamison. May I say something about the issue that we are supposed to be talking about right now? Because I have some place else to go. Please tell me--not now--I need clarification of the problem in that driveway. I don't even know what the problem is, so I know I'm not ready to discuss PDF, PLD, or whatever it is.
I do not know what the problem--the initial problem is. So,
I need clarification on that.
I heard Commissioner Jass talk about the problem is
Voltron. I don't know if anybody had ever talked to Voltron about their bus going through at so and so. So, I need to
59 start at the beginning before we talk about all this other stuff.
What is the problem? What are the potential solutions to this problem? And who then will be the person and what mechanism will we use to solve the problem? So, you all are way ahead of me talking about HUD and everything else because I have no idea what is the problem on that street.
I don't think we've ever discussed that. I know Ivey brought it up, but I was not yet clear at that time what is the problem and who we need to talk about before we proceed to do anything.
Attorney Gilmore asked Ms. Bates to put a memo together for the board and include himself and Holly Knight detailing the issue with the PUD. He suggested Ms. Bates make it clear in the memo that it's her understanding that she can proceed to contact HUD to get the records of information that's needed to try to make an intelligent decision. He said to also include what a PUD is and what it does as a background. It can be further discussed at the retreat.
Kelvin Daniels: All right. All right. So, the PUD thing didn't need a vote, I don't think. It was just a discussion in the RFP. And it's--I think it's--and moving parts. So, I didn't know if we were voting for RFP, but I did like your suggestion that we send it to Holly since we do have time
60 on it. We're not about to close. So, hopefully that will
resolve that for everybody else. Anybody else have anything
so we can move on to our information items? All right.
Great.
XI. Information Items
A. Section 3 Final Rule
Kelvin Daniels: All right. Information items. Section 3
final rule. Ms. Bates.
Ms. Bates stated that the final rule was published. The
Housing Development Lot Institute, HDLI, has published some
guidelines. She stated that she is working on getting a
resolution to the board for a section 3 policy for the
housing authority that mirrors the HUD final rule.
Kelvin Daniels: Okay. Thank you for sharing that. All
right. What's the next one under--okay.
B. CDC Rent Moratorium
Kelvin Daniels: CDC rent moratorium. I read that.
Ms. Bates stated that the state of Florida has been under
an eviction moratorium from March to October. The CDC came
out with a rule in October that extends an eviction
moratorium until December 31st. Most of the housing
authority residents will not qualify. She stated over 4,000
letters went out to the landlords, all of the Section 8
participants, and the public housing residents notifying
61 them of the CDC rule. The declaration was also put on the
website.
Kelvin Daniels: All right. So, our attorney is aware of
this, correct?
Terril Bates: Oh, yeah.
Kelvin Daniels: All right. Well, then, thank you for
sharing. Okay. All right. Next on the agenda. What's next?
C. Rental Assistance Program - City of Daytona Beach
Kelvin Daniels: Ms.--thank you. Rental--RAD. Oh, I'm
sorry, RAP. Rental Assistance Program, city of Daytona
Beach.
Ms. Bates stated this was the program that the housing
authority agreed to administer for the city where up to
$3,000 can be paid in rent for people not receiving rental
assistance. The housing authority received 145 applications
in the first three days.
Kelvin Daniels: Okay. All right. All right. So, then we
have reports. Ms. Bates.
XII. Reports
A. Chief Executive Officer (CEO) Report
Ms. Bates submitted her report and offered to go through it
and provide some detail.
Kelvin Daniels: Any questions for Ms. Bates on the report,
commissioners? All right. Then we'll go on to B. Ms. Wells.
62 B. Chief Operating Officer (COO) Report
Ms. Bates stated that Ms. Wells is enrolled in Daytona leadership, which are being held on Friday mornings, so Ms.
Wells is not attending the meeting. However, Ms. Bates made herself available for questions. Ms. Wells is graduating on the 30th and she has invited the board to attend virtually.
Kelvin Daniels: Okay. All right. Mr. Heard, your report.
C. Chief Financial Officer (CFO)
Kelvin Daniels: He stepped away. Is he not back yet? Mr.
Heard. All right. Then--well, he did post his report. Did anybody have any questions for Mr. Heard's report before we move on?
Ms. Bates stated that Mr. Heard is preparing the housing authority for the audit. Some checks came in from FEMA.
Mr. Heard stated he's working on the annual audit for fiscal year ending 6/2020. He did file for an extension, which was approved.
Kelvin Daniels: All right. What was the FEMA checks? That was for the roof? Or what--for the buildings? What was that?
Mr. Heard stated the FEMA checks were six claims that the housing authority had. He stated the bulk of the check was for the elevator at the Windsor Maley where some major overhaul was needed.
63 Kelvin Daniels: Oh, okay. All right. Thank you, Mr. Heard.
D. Affordable Housing Report
Kelvin Daniels: Affordable housing. Somebody stepped away again.
Ms. Church asked the board if they had questions or concerns.
Kelvin Daniels: None from me. Anybody? All right. Thank you, Ms. Church.
E. Housing Choice Voucher Report
Kelvin Daniels: All right. So, we have housing choice voucher report, HCV. Is that same person? Who is that, Ms.
Bates? Ms. Bates on the line?
It was said that Ms. Hanes is responsible for the HCV report, but she's not on the call.
Kelvin Daniels: Okay. All right. All right. Then we'll go ahead and go to community engagement and partnerships. Is that Ms. Bethune?
F. Community Engagement and Partnerships
Kelvin Daniels: Good afternoon now.
Ms. Bethune asked the board if they had any questions or concerns about the report.
Kelvin Daniels: I want to ask you a question here. So,
Thanksgiving is coming up. I know in the COVID time, are we--are they going to try to basket some things like for
64 residents this year, you know, as we get to that time of
the year?
Ms. Bethune stated she is not familiar with what the
housing authority has done in the past for Thanksgiving.
She stated she will discuss that with Ms. Bates and Ms.
Wells. She stated she would like to do a dinner for the
seniors.
Kelvin Daniels: Yeah, we did that before.
Ms. Bates stated that they would be distributing various
pies. She also stated that she'll be meeting with various
vendors about accepting donations that the city cannot
receive. They are also working on a mental health project
day.
Kelvin Daniels: All right. All right. That's great. Okay.
G. Development and Business Management Report
Kelvin Daniels: Ms. Lennard, the development and business
management.
Ms. Lennard asked the board if they had any questions about
the report that was submitted.
Kelvin Daniels: No. We don't have any. Thank you. All
right. So, moving on. We're going to public comments.
XIII. Public Comments
Kelvin Daniels: I see we have Commissioner May on the
line, and I don't know if that's Commissioner Reed. Do we
65 have any public comments? Anyone from the gallery would
like to make comments at this time?
Ms. Bates recognized Director Hayes from the HUD office on
the call.
Director Hayes introduced himself as the new director,
having been on about 18 months. He offered his support, if
needed.
Kelvin Daniels: All right.
Ms. Bates thanked Director Hayes and his staff for the time
they put into the RAD process.
Director Hayes encouraged the housing authority to reach
out and not to worry about the workload of HUD.
Kelvin Daniels: Thank you, Mr. Hayes, for joining us and
thank you for speaking. All right. So, go ahead and move
into staff comments.
XIV. Staff Comments
Kelvin Daniels: Staff--any staff would like to make
comments, please make them at this time.
Ms. Bates discussed dates for the retreat of November 12
and 13 or November 19 and 20. She asked the commissioner to
check their calendars and let her know if the dates work
for the commissioners for the retreat.
Kelvin Daniels: So, the 20th of November is one of them?
66 Terril Bates: Uh-huh. The 12th and 13th, a Thursday and a
Friday, or the 19th and 20th.
Kelvin Daniels: Trying to look what's good for me. Okay.
Irma Browne Jamison: And our meeting--our regular meeting will be held during that retreat, but can that happen?
Because other people will be invited to the meeting, the regular meeting. So, can that happen at the same time, the retreat and our regular meeting?
Rick Gilmore: Yes, ma'am. As long as it's (INAUDIBLE).
Kelvin Daniels: No, the retreat can begin after the meeting, though. So, you know.
Irma Browne Jamison: Okay. Okay. I would--that's what I was asking.
Kelvin Daniels: Yes, ma'am.
Irma Browne Jamison: Okay.
Hemis Ivey: Wouldn't it continue--if we started the retreat, if we looked at the 19th and 20th as retreat dates, I don't know how busy the schedule going to be. I'm sorry. It's Commissioner Ivey speaking. I didn't mean to cut anybody off.
Will we be looking at the retreat being 18th, 19th, and
20th? Because I--from what I've seen, we got a lot of information that we're trying to cover. So, I'm just putting that out there. That would be a good time since
67 we'll be tied up. And then our illustrious counsel wouldn't
have to come all those days.
Rick Gilmore: Why would you say that to me, friend?
Hemis Ivey: Because you gave her two dates.
Attorney Gilmore stated that if the retreat meetings run
like today's meeting, he might as well rent an apartment.
Kelvin Daniels: Yes. And stay with us.
Hemis Ivey: Okay.
Kelvin Daniels: We'll look at those emails and respond.
Thank you for providing the dates, Ms. Bates. Okay. All
right.
XV. Commissioners Comments
Kelvin Daniels: So, we'll go ahead and move into
commissioner comments.
Terril Bates: Ms. Walker, don't you have something you
need to share?
Kelvin Daniels: Oh, I'm sorry. Ms. Walker? Okay.
Ms. Walker stated that the board was supposed to the
affiliate meeting at 12:00. The board needs to log out and
then log back in.
Kelvin Daniels: All right. So, we got a meeting after this
meeting?
Lateisha Walker: Yes.
68 Rick Gilmore: So, we have three meetings after this meeting.
Lateisha Walker: Correct.
Irma Browne Jamison: Is one of them the--what Ivey's over?
Attorney Gilmore stated in the negative.
Irma Browne Jamison: Are you saying no or yes?
Terril Bates: No.
Attorney Gilmore stated the other meetings are cleanup meetings. The meeting should happen very quickly.
Kelvin Daniels: Okay. All right. So, that what was what you wanted to say, Ms. Walker?
Lateisha Walker: Yes, that was it.
Kelvin Daniels: All right. Okay. Cool. All right. So, commissioner comments. We'll go ahead and begin with
Commissioner Jass. Ms. Jass still on here? Commissioner
Jass, are you still with us?
Sally Jass: I forgot I muted. Yeah. Yeah. I'm trapped in the cold north. No. I think I said what needed to be said.
But I thank the rest of the commissioners for picking up on things that--the Windsor and the Maley both need help with, with Holly. So, thank you.
Kelvin Daniels: Okay. No problem. All right. Dr. Jamison.
Irma Browne Jamison: No comment today.
69 Kelvin Daniels: Commissioner Ivey, you got--I'm looking at both of you. Which one?
Hemis Ivey: Yeah, sorry about that. One of them keep going down. So, at least I won't lose and not be able to hear. I have no comments. Thanks to everybody. I would hope that everyone will stay safer during this pandemic that we're in. Follow the scientists and keep yourself safe.
Kelvin Daniels: Commissioner Brown-Crawford.
Kim Brown-Crawford: No comments. Thank you, everybody.
Ditto. Stay safe. And I'll send some information out about an event that I'm putting on at midtown as it relates to early voting. So, stay tuned. And Ms. Bates, I want to share that with you so we can maybe have some of the residents come.
Kelvin Daniels: All right. And I will actually comment today. We, as a board, we have to get back to a good place.
I'm agreeing with Attorney Gilmore. I love this board I'm on and I want us to move forward and I want us to be able to communicate like we used to, move this agency forward like we used to. And everybody get to the right place.
It's been acrimonious and it hurts me because I like what we used to do, and I want us to get back to that place.
I made a recommendation that I see or meet with each one of the commissioners because I wanted us to have a loving
70 board and make sure that we respected each other, respected
each other's position and opinions. And so, I want us to do
that and I want us to take part in it. Whoever needs to be
at the meeting, whoever needs to come and who they bring
with them, we'll just have to live with that for right now.
But we have to get back to shortening our meetings a little
bit and get back to how we used to be.
So, I'm asking everybody keep their hearts open. We had a
great prayer at the beginning, and I want us to adhere to
that prayer. Let's keep our hearts open, our minds open,
and let's continue to get the agency moving forward. Let's
make amends and--because we got a lot of things going on
right now. And we need to make sure we stay the course.
So, that's my prayer and that's my hope when we leave here,
that everybody who--and this is going out to all of us--
that we get this together. All right? And with that being
said, I ask for a motion to adjourn.
XVI. Motion to Adjourn
Irma Browne Jamison: This is Jamison. I move that the
meeting be adjourned.
Kelvin Daniels: I second. All right. So, I'll see you all
on the next screen. You're sending out another one, Ms.
Walker? How are we going to do that? Are we getting another
link?
71 Lateisha Walker: The same--you have the invite and just
click on the link.
Kelvin Daniels: All right. All right. I'm going to leave
this one. Mr. Heard, I won't get the link because my
computer's not working.
Mr. Heard stated he will get with Chairman Daniels in
regards to getting his password reset.
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