REQUEST FOR PROPOSAL # DO141203
SERVICE AGREEMENT FOR CARBONATED AND NON- CARBONATED BEVERAGES, PAPER GOODS AND VENDING AT KERN COMMUNITY COLLEGE DISTRICT FOR BAKERSFIELD COLLEGE, CERRO COSO COMMUNITY COLLEGE AND PORTERVILLE COLLEGE
PROPOSAL SUBMISSION DEADLINE
Proposals submitted by: 2:00 p.m. Date: December 3, 2014
Proposals must be received by the due date and time to be considered.
Delivered to: Kern Community College District 2100 Chester Avenue Bakersfield, California 93301 Attention: Cammie Ehret-Stevens
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TABLE OF CONTENTS 1. GENERAL INFORMATION ...... 3 2. SCOPE OF PROPOSED SERVICES ...... 4 3. RULES AND INFORMATION GOVERNING COMPETITIVE PROCESS ...... 7 4. GENERAL SPECIFICATIONS ...... 15 5. SPECIFIC TERMS AND CONDITIONS ...... 17 6. EQUIPMENT SPECIFICATIONS ...... 20 7. BAKERSFIELD COLLEGE EQUIPMENT REQUIREMENTS ...... 22 8. CERRO COSO COMMUNITY COLLEGE EQUIPMENT REQUIREMENTS ...... 24 9. PORTERVILLE COLLEGE EQUIPMENT REQUIREMENTS ...... 24 10. PRICING SPECIFICATIONS ...... 24 11. VENDOR STATEMENT OF INTENT ...... 26 12. VENDOR NON-COLLUSION AFFIDAVIT ...... 27 13. CERTIFICATION OF NONDISCRIMINATION ...... 28 14. BIDDER INQUIRY FORM ...... 29 15. “NO BID” RESPONSE FORM ...... 30 16. BAKERSFIELD COLLEGE LOCATIONS AND TYPE OF VENDING ...... 31 17. CERRO COSO COMMUNITY COLLEGE LOCATIONS AND TYPE OF VENDING ...... 31 18. PORTERVILLE COLLEGE LOCATIONS AND TYPE OF VENDING ...... 31 19. EXHIBIT A – BAKERSFIELD COLLEGE PRICING WORKSHEETS ...... 32 20. FOUNTAIN SYRUP RATIO WORKSHEET – BAKERSFIELD COLLEGE ...... 36 21. EXHIBIT B- CERRO COSO COMMUNITY COLLEGE PRICING WORKSHEETS ...... 37 22. EXHIBIT C – PORTERVILLE COLLEGE PRICING WORKSHEETS ...... 38 23. FOUNTAIN SYRUP RATIO WORKSHEET – PORTERVILLE COLLEGE ...... 42 24. EXHIBIT D – COMBINED PRICING WORKSHEETS FOR BC AND PC ...... 43 25. FOUNTAIN SYRUP RATIO WORKSHEET – BC and PC ...... 47 26. EXHIBIT E BAKERSFIELD COLLEGE SUMMARY WORKSHEET ...... 48 27. EXHIBIT F CERRO COSO COMMUNITY COLLEGE SUMMARY WORKSHEET ...... 49 28. EXHIBIT G PORTERVILLE COLLEGE SUMMARY WORKSHEET ...... 49 29. EXHIBIT H COMBINED SUMMARY WORKSHEET ...... 50
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1. GENERAL INFORMATION
1.1. Purpose The purpose of this Request for Proposal (RFP) is to solicit proposals to establish an institutional supplier for the procurement and logistical services of carbonated beverages, non-carbonated beverages, paper good and vending service at Bakersfield College, Cerro Coso Community College and Porterville College. The resultant service/purchase agreement will be with the Kern Community College District ("District" or "KCCD").
1.2. District Contact Person All questions regarding this Request for Proposal should be directed to:
Cammie Ehret-Stevens, Purchasing Coordinator - (661) 336-5155 Kern Community College District 2100 Chester Avenue Bakersfield, CA 93301
1.3. RFP Definitions The following designations are used interchangeably and will apply for the purpose of this RFP: The term “Kern Community College District,” “Kern CCD,” “KCCD,” “District,” “Bakersfield College” or “College”; “Porterville College”, or “Cerro Coso Community College”, as used in this RFP shall be construed to include its employees, officers and agents at its District Office and campuses. The term "Vendor," “Candidate,” “Supplier,” “Bidder” or “Consultant” shall mean any company who submits a response to the RFP to fulfill the conditions and terms of this RFP. The term “Successful Vendor,” “Successful Bidder” or “Awarded Vendor” shall mean the company awarded this contract.
1.4. Key Action Dates Listed below are important times and dates related to this RFP, including deadlines by which certain actions must be taken. Any changes to these key action dates will be issued as amendments to all prospective Vendors. All times stated
First week Advertisement of RFP September 19, 2014 Second week Advertisement of RFP September 26, 2014 Pre-Proposal Conference September 30, 2014 at 2:00 p.m. RFP Submission Deadline December 3, 2014 at 2:00 p.m. Notice of Award December 18, 2014 Submitted to the Board of Trustees for Approval Board Award Date December 18, 2014 Anticipated Commencement Date January 1, 2015
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2. SCOPE OF PROPOSED SERVICES
The successful vendor will provide full service vending and direct delivery sales distribution services for carbonated beverages, non-carbonated beverages and paper goods for all Bakersfield College, Cerro Coso Community College and Porterville College locations. (See sections 16-26 of this RFP for details regarding service areas). The successful bidder will provide all vending machines, fountain units, ice machine units and other accessory equipment that meets or exceeds the current level of service.
All authorizations for changes to equipment locations must be approved by the college prior to implementing the change. The authorizations must be approved by Mr. Alex Gomez, Food Services Manager at Bakersfield College, Gale Lebsock, Director of Administrative Services at Cerro Coso Community College, Arlitha Harmon, Director of Finance & Administrative Services at Porterville College or Authorized Designee.
Vendor shall comply with all federal, state and local health and sanitation regulations related to personnel and maintenance of vending machines and comply with District safety requirements.
The successful vendor will have exclusive pouring rights for carbonated fountain syrup, carbonated and non-carbonated direct delivery sales, bottled water and carbonated and non-carbonated vending drinks. This RFP and the resultant contract do not include exclusive rights for coffee and tea products.
The successful vendor will procure and provide full service vending and direct delivery sales distribution of an agreed upon list of carbonated and non-carbonated beverage items for the period from January 1, 2015 to December 31, 2018 – Three year contract.
2.1. KCCD Profile Kern Community College District (KCCD) services communities over 24,800 square miles in parts of Kern, Tulare, Inyo, Mono and San Bernardino counties through the programs of Bakersfield College, Cerro Coso Community College and Porterville College.
KCCD is geographically one of the largest community college districts in the United States, serving 26,000 students. Our students represent a diversity of religions, economic backgrounds, sexual orientations, abilities and ethnicities.
While the Kern Community College District was established as a separate entity in 1968 to respond to the changing needs of our communities, education services have been provided to residents for many years at Bakersfield College since 1913; at Porterville College since 1927; and in the Ridgecrest area since 1951 by what is now Cerro Coso Community College. All three colleges are proud 4 members of the California Community College System and are accredited by the Western Association of Schools and Colleges.
Today, education centers and sites in Delano, downtown Bakersfield, the Mammoth/Bishop area, Edwards Air Force, and the Kern River Valley offer additional convenient, localized instruction for thousands of residents. KCCD’s commitment to distance learning and other technological advances is creating increasing opportunities for education through the internet, satellite, and cable television to individuals across our broad service area and beyond.
I. Bakersfield College
Bakersfield College was founded in 1913 by the Kern Union High School Board of Trustees with a first-year enrollment of 13 students. Bakersfield College spent its first 43 years on the Bakersfield High School campus, steadily growing in enrollment and stature. College operations were transferred to the present 153- acre main campus on Panorama Drive in 1956 with 1400 students and 89 faculty members. Bakersfield College is located 118 miles north of Los Angeles and 111 miles south of Fresno, in the Southern San Joaquin Valley of Central California. Bakersfield College is one of 112 colleges in the California Community Colleges system.
II. Porterville College
Porterville College is located in Porterville, California, and serves students and communities in the central valley.
Porterville is within three hours commuting time to the seashores of the Pacific, the metropolitan Los Angeles area, and the San Francisco Bay Area.
The population of the Porterville urban area is approximately 54,000 persons and that of the surrounding service area is 110,000 persons. Porterville provides a quality of life that includes inexpensive housing, outdoor recreation, excellent elementary and secondary schools, and friendly neighbors.
Porterville serves as a gateway to a vast mountain wonderland and recreational area of the Sequoia and Kings Canyon National Parks. The high alpine wilderness is home to awe-inspiring giant sequoias, immense mountains, deep canyons and over 200 caverns.
III. Cerro Coso Community College
Cerro Coso Community College is one of three colleges in the Kern Community College District. The College is charged with the responsibility of providing educational opportunities for the widely separated desert, mountain, and valley communities within a sweeping 18,000 square mile, four county, region of
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eastern California.
Cerro Coso's service area includes a population base of just over 85,000 individuals. The College officially opened in the fall of 1973, and within the year began expanding its service area to include the present region.
Cerro Coso, as an institution, has a long history of valuing students as individuals with unique capabilities and needs and a teaching-learning process that motivates students towards excellence.
2.2. Products Products offered to KCCD under the resultant agreement shall be in the line of carbonated beverages, non-carbonated beverages; including teas, juices, sports drinks, energy drinks and paper goods. The final product line to be sold on District owned property will be the sole decision of the District. The District's acceptance of contractor recommendations shall not be unreasonably withheld. During the term of the resultant agreement, the successful vendor shall fully supply all products in a timely manner. Keep all vending machines and concessions operating fully supplied with respect to all cans, bottles, syrups, carbonation and all other necessary supplies to allow the District and the successful vendor to maximize product sales.
2.3. Exclusivity The District will provide the successful vendor with the exclusive right to supply all products listed in this RFP for Bakersfield College and its sites, Cerro Coso Community College and its sites and Porterville College and its sites. The Kern Community College District cannot constrain outside agencies that utilize District sites and/or facilities from contracting with other providers of fountain/vending services. The exclusive right to supply all products listed in this RFP does not extend out outside agencies who utilize District sites and/or facilities.
2.4. Equipment The successful vendor shall be required to meet or exceed the current levels and capacities of all equipment in place as defined in this RFP. It is strongly recommended that bidders avail themselves of the opportunity (by appointment) to visit the campus sites to determine the current operation capacities of equipment in place.
2.5. Promotional Material Requirements for promotional materials shall be as needed to support the sale of the product. The Director of Food Services or Authorized Designee at each campus site and the successful vendor shall mutually agree upon such material. All of the vendor requests for (new) promotional services or donations of the successful vendor must go through the Office of Administrative Services.
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2.6. Implementation The following statement is not to be interpreted as a disqualification of the current contract holder. To assure a successful changeover in vendors for these services, the District requires that the successful vendor have all equipment, schedules, and programs in place no later than January 15, 2015. A changeover plan must be submitted for approval to Mr. Alex Gomez Manager of Food Services for Bakersfield College, Gale Lebsock, Director of Administrative Services for Cerro Coso Community College and Arlitha Harmon, Director of Finance & Administrative Services for Porterville College no later than 30 days after receipt of notice of award. This plan must be approved, prior to the successful vendor beginning the changeover process.
3. RULES AND INFORMATION GOVERNING COMPETITIVE PROCESS
3.1. Proposal Submittal Process 1. All information must be entered legibly in ink or typewritten. The proposal submitted must not contain any erasures, interlineations, or other corrections. 2. Proposals shall be received by District, at the address stated in this RFP, on or before the date and time required. No oral, telegraphic, telephonic or facsimile proposals will be considered. 3. Corrections and/or modifications received after the specified closing time will not be accepted. 4. An authorized officer or employee of the responder must sign all responses. 5. Submit responses electronically through the Public Purchase website at www.publicpurchase.com or in a sealed envelope with the RFP number, closing date, and time shown. 6. Addenda issued by the District interpreting or changing any of the items in this RFP, including all modifications thereof, shall be responded to and incorporated in each proposal. The Vendor shall sign and date any Addenda Cover Sheet, submitting them with the proposal, or otherwise expressly acknowledge, in writing, receipt of all addenda. 7. All proposals received by the District will be considered a “Public Record” as defined in California Government Code section 6252 and shall be open to public inspection, except to the extent of the Vendor designates trade secrets or other proprietary material to be confidential. Any documentation which the Vendor believes to be a trade secret must be provided to the District in a separate envelope or binder and must be clearly marked as a trade secret. The District will endeavor to restrict distribution of material and analysis of the proposals. Vendors are cautioned that materials designated as trade secrets may nevertheless be subject to disclosure and the District shall in no way be liable or responsible for any such disclosure. Vendors are advised that the District does not wish to receive material designated as trade secrets and requests that Vendors not supply trade secret materials unless absolutely 7
necessary. No part of the Vendor's proposal or supporting materials will be returned and such material will become the property of the District unless portions of the materials submitted are designated as proprietary at the time of submittal, and are specifically requested to be returned. 8. Interested Candidates shall register at www.publicpurchase.com to upload your response electronically or you may submit three (3) copies of the requested information and one (1) copy in a sealed packaging to the address listed below:
Kern Community College District 2100 Chester Avenue Bakersfield, CA 93301 c/o Cammie Ehret-Stevens, Purchasing Coordinator
9. The delivery of a proposal to the District is the sole responsibility of the Vendor. Proposals will not be accepted subsequent to the date and time specified. Proposals received by the District after the specified deadline will not be considered. 10. The District may waive any immaterial deviation or defect in a proposal. The District's waiver shall in no way modify the RFP documents or excuse the Vendor from full compliance with the Scope of Work if awarded the contract. 11. The contract to be negotiated must include the aforementioned requirements, as requested by the District. 3.2. Proposal Validity Period Proposals are to be valid for a period of one hundred eighty (180) days after the deadline for receipt of proposals.
3.3. Withdrawal or Modification of Proposal
Proposals may be withdrawn or modified in writing and submitted by US Mail or hand delivery from the Vendor prior to the deadline for receipt of proposals. No oral withdrawals or modifications will be accepted.
3.4. Basis for Award Contract awards will be made to the Vendor whose proposal provides the greatest value, in terms of suitability to purpose, quality of goods and services, experience, price, and ability to deliver.
The District invites vendors to include in their proposal other contributions beyond those requested in this bid. These may include services, programs, and various forms of payment or contribution of funds by the vendor, both for specific uses and for the unrestricted use by the District. However the vendor should note that any additional contributions would not be included in the evaluation of their bid proposal.
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It is the intention of the District to award this bid all or nothing to a single vendor. The vendor must respond and provide prices for all items named in this RFP.
After determining the three lowest priced proposals, proposals of the three low bidders will be evaluated as follows in order to select the Successful Vendor:
Overall Pricing 60% Provided Services 30% References 10%
The pricing component of the selection criteria will be based on the proposed product unit costs.
3.5. Term The resultant contract is intended to be in effect for a term of three (3) years, awarded December 18, 2014, services beginning January 1, 2015 and ending December 31, 2018 with two (2) one (1) year options to renew under the same terms and conditions, beginning on January 1, 2019, subject to the Board of Trustees approval. All quantities specified in this RFP are approximations. No guarantee is made as to the exact quantities that will be purchased or that any quantity of any item will be ordered.
(In the event that the Board does not approve the contracts for up to five years, the contracting period will then be for three years.) Additionally, the resultant contracts shall be in accordance with all special provisions, terms and conditions, and specifications set forth herein.
3.6. Termination of Contract KCCD may elect to terminate the contract, in whole or in part, for its convenience, such termination shall be effective thirty (30) calendar days after mailing of such Notice of Termination for Convenience to the Vendor. Thereafter, the Vendor shall have no further claim against KCCD under the contract.
If for any reason, such as failure of service, non-delivery of product or failure to meet provisions of the contract, termination of the contract may be made at the option of KCCD by providing 60 days prior written notice to the successful vendor. Thereafter, the Vendor shall have no further claim against KCCD under the contract.
The successful Vendor may choose to terminate the contract, and the Vendor must give KCCD 60 days prior written notice by sending an explanation for the termination of their contract to the Kern Community College District, Attention Mr. Tom Burke, Chief Financial Officer, 2100 Chester Avenue, Bakersfield, CA 93301.
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The successful bidder shall be in compliance with all Federal, State and Local laws governing this invitation to bid.
3.7. Issuing Office The KCCD is issuing this Request for Proposal (RFP) through the Business Services Purchasing Department. The KCCD Business Services Department is the sole point of contact regarding all contractual matters relating to the requirements described in this RFP, and is the only department authorized to change, modify or clarify, the specifications, terms, and conditions of this RFP. All communications, including any requests for clarification, concerning this RFP shall be in written format and submitted to the District Contact Person:
Cammie Ehret-Stevens, Purchasing Coordinator Amendments to RFP #DO141203 [email protected]
or
Cammie Ehret-Stevens, Purchasing Coordinator Amendments to RFP #DO141203 Kern Community College District 2100 Chester Avenue Bakersfield, CA 93301
3.8. Questions Regarding This RFP Vendors requiring clarification of the intent or content of this RFP, or on procedural matters regarding the Request for Proposal process, may request clarification by submitting written questions by email or in an envelope marked with the title and RFP # of the proposal and addressed to the District Contact Person. Answers to the questions will be provided to all Vendors without identifying the submitter. Questions regarding this RFP must be submitted using the attached Bidder Inquiry Form in Section 14 no later than October 15, 2014 at 12:00 p.m.
3.9. Reimbursement of Costs Each Vendor submitting a proposal is responsible for all costs associated with preparing and submitting a complete proposal, including costs that may be incurred in providing KCCD with additional information and making an oral presentation. KCCD is under no obligation to reimburse Vendor for any proposal costs or incur any costs on Vendor's behalf.
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3.10. Protest Against Award Any vendor wishing to file a protest against this RFP document must do so in writing within 72 hours after proposals are reviewed. All protest will be taken under advisement. Any protest received after that will not be recognized.
A protest of any vendor proposal will be delivered to the Kern Community College District, Attention Mr. Tom Burke, Chief Financial Officer, 2100 Chester Avenue, Bakersfield, CA 93301, by certified mail or by personal delivery during normal working hours.
3.11. Qualifications of Vendor Proposals will be considered from experienced companies who can demonstrate the capacity to meet all of the needs stated in this RFP.
1. Name and address of operating firm, names of owners or principals of firm. Also include a completed W-9, Request for Taxpayer Identification Number and Certification. 2. Provide historical background and capabilities of Vendor’s company relating to support services to community colleges and universities. 3. List and describe any claims or lawsuits that have been made against Vendor for non-performance or inadequate performance as a provider of carbonated and non-carbonated beverages and vending equipment. 4. Include a minimum of three (3) clients that the KCCD may contact for reference purposes. Provide the client entity name, primary contact name and title, phone number, e-mail and mailing address. Include references from any higher education institutions where the company provides similar service.
3.12. Suspension and Debarment The Vendor certifies, for itself and all its designated partners, that neither the Vendor, nor any designated partners are under suspension or debarment by the LEA (Local Educational Agencies) or any other governmental entity, instrumentality, or authority and, if the Vendor cannot so certify, then it agrees to submit a written explanation as an attachment to this RFP form of why such certification cannot be made. A Vendor must verify its suspension or debarment status.
3.13. Responsibility and Notice of Any Change It is the Vendor’s obligation to see that the services provided are ongoing from and after the effective date of the Vendor Contract and any Purchase Order issued, through the termination date thereof. Accordingly, the Vendor shall notify KCCD and the campus or LEA, by written notification if at any time during the term of the Vendor Contract or any Purchase Order, it changes its place of 11
business, becomes delinquent in the payment of taxes, or if it or any of its designated partners are suspended or debarred by any agency, LEA, federal government, or any other state or governmental entity. Such notification shall be made within fifteen (15) days of the date of suspension, debarment, delinquency or change.
3.14. Defaults Default by Vendor: The District will hold the Vendor responsible for any damage which may be sustained because of failure or neglect to comply with any term or condition listed herein. It is specifically provided and agreed that time will be of essence in meeting the contract delivery requirements. If the successful Vendor fails or neglects to furnish or deliver any of the materials supplies or services listed herein at the prices named and at the time and place herein stated or otherwise fails or neglects to comply with the terms of the Vendor Contract, the District may, upon written notice to the Vendor, cancel the contract/purchase order in its entirety or cancel or rescind any or all items affected by such default, and may, whether or not the contract is terminated in whole or in part, purchase the materials, supplies or services elsewhere without further notice to the Vendor. The prices paid by the District at the time such purchases are made will be considered the prevailing market prices. Any extra cost incurred by such default may be collected by the District from the Vendor, or deducted from any funds due the Vendor.
3.15. Insurance Requirements The successful bidder selected shall furnish to the District, prior to the commencement of services, an underwriter’s certificate of insurance reflecting not less than the following limits:
a. $2 million per occurrence for Workers’ Compensation, if required; b. $1 million per occurrence for Comprehensive General Liability; c. $1 million per occurrence for Automobile Liability; d. $1 million per occurrence for Errors and Omissions insurance.
All insurance shall be issued by a company or companies listed in the current “Best’s Key Rating Guide” publication with a minimum of a B+, V rating. The District, its trustees, officers, agents and employees shall be named as additional insured on the General Liability policy. Any deviations from the requisite policy amounts and ratings must be approved by the District.
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3.16. Hold Harmless Clause The successful bidder shall hold harmless and indemnify KCCD from every claim or demand which may be made by reason of:
a. Any injury to person or property sustained by the bidder or by any person, firm or corporation, employed directly or indirectly by him upon or in connection with his performance under this bid, however caused. b. Any liability that may arise from the furnishing or use of any copyrighted or un-copyrighted composition, secret process or patented or un-patented invention, under this bid. c. The successful vendor at his own expense and risk shall defend any legal proceedings that may be brought against KCCD on any such claim or demand, and satisfy any judgment that may be rendered against any of them.
3.17. Force Majeure Neither party will incur any liability to the other if its performance of any obligation pursuant to the Vendor Agreement or Purchase Order is prevented or delayed by causes beyond its control and without the fault or negligence of either party. Causes beyond a party's control may include, but are not limited to, acts of God or war, changes in controlling law, regulations, orders or the requirements of any governmental entity, severe weather conditions, civil disorders, natural disasters, fire, epidemics and quarantines, throughout the trade, and freight embargoes.
The Vendor shall notify KCCD orally within five (5) business days and in writing within ten (10) business days of the date on which the Vendor becomes aware, or should have reasonably become aware, that such cause would prevent or delay its performance. Such notification shall (i) describe fully such cause(s) and its effect on performance, (ii) state whether performance under the Vendor Agreement (Purchase Order) is prevented or delayed and (iii) if performance is delayed, state a reasonable estimate of the duration of the delay, if the nature of the force majeure event does not prevent Vendor from reasonably making such estimation. The Vendor shall have the burden of proving that such cause(s) delayed or prevented its performance despite its diligent efforts to perform and shall produce within ten (10) business days of college campus written request such supporting documentation as KCCD may reasonably request. After receipt of such notification, the College Campus may elect either to cancel the Purchase Order or to extend the time for performance as reasonably necessary to compensate for the Vendor's delay.
In the event of a declared emergency by competent governmental authorities, the LEA by notice to the Vendor, may suspend all or a portion of the Purchase Order.
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3.18. Declaration of Non-collusion This RFP requires the Vendor to attest under the penalty of perjury that no collusion took place in providing a response to this RFP. Vendors must complete the Vendor Non-Collusion Affidavit in Section 12 of this RFP. If a Vendor cannot answer yes to these questions, he/she/it will not be able to submit a response to this RFP.
3.19. Conflict of Interest Vendor shall exercise reasonable care and diligence to prevent any actions or conditions that could result in a conflict with the best interest of the District. Vendor’s efforts shall include, but not be limited to, establishing precautions to prevent its employees or agents from making, receiving, providing or offering gifts, entertainment, payments, loans, or other consideration which could be deemed to appear to influence individuals to act contrary to the best interest of the District.
3.20. Compliance With Civil Rights Law and Americans With Disabilities Act The Vendor hereby assures that it will comply with Subchapter VI of the Civil Rights Act of l964, 42 U.S.C. Section 2000 (e)(17), to the end that no person shall, on the grounds of race, creed, color, sex or national origin be excluded from participation in, be denied the benefits of, or be otherwise subject to discrimination under this RFP or under any project, program, or activity supported by this RFP.
The Vendor agrees to comply with applicable Federal and California laws including, but not limited to, the California Fair Employment and Housing Act, beginning with Government Code Section 12900, and Labor Code Section 1735. In addition, the Vendor agrees to require like compliance by any subcontracts employed for the services provided by him.
The Vendor hereby assures that it will comply with the Americans with Disabilities Act of 1990, 42 U.S.C. Sections 12101 et seq., to ensure that disabled individuals shall be reasonably accommodated in accordance with the Act the Vendor shall not exclude from participation in, or deny the benefit of, or otherwise subject a disabled individual to discrimination under this contract, or under any project, program, or activity supported by this RFP. Vendors must complete the Certification of Non-Discrimination in Section 13 of this RFP.
3.21. Work Hours and Safety Standards Act In the performance of any purchase order under the contract, the Vendor shall adhere to and comply with all the provisions of Section 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) and as supplemented in the Department of Labor regulations (29 CRF Part 5).
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3.22. Public Agency Clause Public agencies are authorized by law to purchase off of a contract awarded by an agency including all K-12 schools districts, community college districts, special districts and JPAs serving education, pursuant to Public Contract Code Sections 20118 and 20652. Using these statutes, the KCCD hereby declares its intent and authorization to allow any contracts awarded under this proposal to be “piggybackable” by other agencies in the state, if the awarded vendor agrees.
KCCD waives any right to receive payment from other California agencies making purchases off the awarded contract. KCCD shall incur no financial responsibility or liability in connection with the participation by another public agency. Each public agency must accept sole responsibility for its own order placement and payments directly to the awarded Vendor, and should consult with legal counsel about the propriety of using the contract resulting from this RFP as a “piggyback.”
4. GENERAL SPECIFICATIONS
4.1. Vendor Invoicing Invoices will be paid between fourteen and twenty-one days upon receipt and approval of invoices submitted to the Food Service Department. All invoices must be directed to the attention of Mr. Alex Gomez, Food Service Manager, Bakersfield College, 1801 Panorama Drive, Bakersfield, California 93305; Gale Lebsock, Director of Administrative Services, Cerro Coso Community College, 3000 College Heights Blvd, Ridgecrest, California 93555 and Arlitha Harmon, Director of Finance & Administrative Services, Porterville College, 100 East College Avenue, Porterville, CA 93257. A full description usage report must be supplied at the request of the Food Services Department or Authorized Designee. At no time shall prices exceed the prices established in the vendor proposal and resultant contract. The vendor shall certify on all invoices, in duplicate, that there has not been a decrease in the prices shown thereon since the award of the contract; or should there be such a decline in prices, the vendor shall certify on said invoices and shall charge for deliveries made since the price decline at the decreased prices.
4.2. Orders Orders shall be placed at by Mr. Alex Gomez or an Authorized Designee of the Food Services Department for Bakersfield College, Gale Lebsock, Director of Administrative Services or Authorized Designee for Cerro Coso Community College and Arlitha Harmon Director of Finance & Administrative Services, or Authorized Designee for Porterville College. Order forms are to be provided by the successful vendor and to be adjusted to District specifications. The
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successful vendor must make allowances, in terms of delivery and set-up for special events as required.
If items are not delivered on orders placed for specific events, the successful vendor must provide a suitable replacement, to be determined by the College, within 24 hours. If a suitable replacement cannot be delivered by the time of the event, the successful vendor must pay the purchase price that the college pays to procure the product(s) from another vendor plus $100 to compensate for the labor used to procure the product(s).
Replacement product for a product outage must be delivered to the college within two (2) business days from notification by the college Food Services department or Authorized Designee. The successful vendor shall supply an additional two (2) cases, of the specified product, for each day after the two (2) business days that the replacement product is not delivered.
4.3. Product Quality All products shall conform to the provisions set forth in the Federal, State, County and City laws for their production, handling processing, marketing and labeling. Outdated products shall be returned for credit.
Vended products shall be of first quality, nationally advertised brands. Machine loads shall be based on national sales information as to popularity of product vended.
4.4. Product Substitutions The Food Service Department or Authorized Designee at the relevant college must be notified of product shortages. Under no circumstances may a substitute product be delivered.
4.5. Sanitation and Health Codes Employee and equipment must meet the provision that will assure clean, sound and sanitary products. Inspection of vendor's warehousing facilities may be used to determine award of bid.
Sanitation of vending machines will be maintained to meet all published codes of City, County, State and Federal agencies. Special attention will be given to any Cal-Osha requirements pertaining to health and safety. Failure to meet these codes shall be cause for immediate termination of contract.
Those vending machines, which are defined by the Kern County Health Department as "critical" shall be subject to county inspection and licensing. Those machines, upon installation, shall bear the current fiscal year decal of the Kern County Health Department. It will be the responsibility of successful vendor to renew these permits annually, prior to exploration.
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4.6. Equipment Damage and Loss of Product Bakersfield College, Cerro Coso Community College, Porterville College and the Kern Community College District will be held blameless for damage to equipment, loss of product or loss of monies due to vandalism, fire, acts of God or nature. Normal Bakersfield College, Cerro Coso Community College and Porterville College campus security will be provided.
4.7. Vending Sales Net Profit Payment Profit Payment Procedures The contractor shall pay dividends monthly to Bakersfield College, Cerro Coso Community College and Porterville College for the sales net profit based upon Gross Sales during the month, or other sales period, as mutually agreed upon. Receipt of payment shall be by the 10th of each month.
4.8. Licenses The successful vendor shall comply with all Federal, State, County, Local and District regulations governing the preparation, handling and serving of soft drinks, and shall procure and keep in effect all necessary licenses and permits required by law.
4.9. Vending Contractor’s Personnel The Contractor’s personnel shall at all times be dressed in service uniforms and shall observe all District regulations in effect.
4.10. Marketing Enhancement The successful vendor shall meet with the Director of Food Services or Authorized Designee at each college as necessary to plan and coordinate the services provided under the Contract with the intent to enhance sales for Bakersfield College, Cerro Coso Community College, Porterville College and their sites.
5. SPECIFIC TERMS AND CONDITIONS
5.1. Full Service Vending The full service vending/delivery days will remain constant with the exception of holidays. The District reserves the option to specify full service vending/delivery either on the day before or the day after a holiday. Emergency full service vending/deliveries may be required. An open purchase order will be issued for the period of the resultant contract. Full service vending/delivery times must be determined by January 15, 2015. Changes may be delivered as specified at the time of order. The Food Service Department or Authorized Designee at the relevant college must be contacted if there is an anticipated delay in full service vending/delivery time or availability of product.
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5.2. Enrollment Incentive/Sponsorship Proceeds from the exclusive pouring rights at the Kern Community College District and its campuses are designated for direct support of each campus. The District is requesting an annual incentive/sponsorship fee in the amount of $60,000 based on its projected annual volume commitment. The Bidder is to outline its intentions to provide an advanced payment based upon projected volume on each campus, these sponsorship fees should also increase with inflation, in relation to the annual price increase of the resulting contract.
The successful vendor will pay an enrollment incentive/sponsorship fee to each campus; Bakersfield College, Cerro Coso Community College and Porterville College, based on their annual volume commitment and will remain in effect for the duration of the resultant contract. This incentive / sponsorship fee will be paid to each campus on an annual basis and shall be received by each campus no later than March 1st of each year.
5.3. Bakersfield College Stadium Sign The successful vendor shall purchase a stadium floor bill board advertisement each year for the duration of the resultant contract. The cost of the stadium floor bill board advertisement is $3000.00 annually.
5.4. Porterville College Gym Scoreboard Sign and Tent The successful vendor shall purchase a gym scoreboard sign and tent advertisement each year for the duration of the resultant contract. The cost of the gym scoreboard advertisement is $3000.00 annually.
5.5. Sponsorships The successful vendor is to provide sponsorship sporting events. All authorized requests for sponsorships or promotional material and "to be named" events will originate from an Authorized Designee at each college.
5.6. Reports The District requires that a detailed report of transactions by site be submitted with each invoice or upon request by the Food Services Department or Authorized Designee. Reports shall contain the following information: Number of cases placed in the vending units. Amount of money collected by each machine. Net cost to the District including tax and CRV.
The successful bidder may be called upon to supply purchasing reports to the District. When requested, these reports should be delivered within three (3) working days. These reports may include but are not limited to items ordered by quantity, items ordered by total dollars, and location specific reports. 18
5.7. Sales Tax and CRV State sales tax and CRV must be calculated and remitted by successful vendor on the District’s behalf.
5.8. Accounting Procedures for Payment of Commission and Refunds All vending equipment which dispenses product by electrical actuated means should be equipped with meter reading devices. The beginning meter reading subtracted from meter reading at time of reload shall constitute the basis from which commissions will be paid. These meter readings must appear on delivery load records.
For machines which are mechanically hand operated, the delivery load records will form the basis of commission payment.
Load records will be furnished on day of service to the Food Services Departments or Authorized Designee at Bakersfield College, Cerro Coso Community College and Porterville College.
Refunds paid to customer due to machine malfunction or other reasons which customer claims non-receipt of product by the Food Services Department or Authorized Designee at Bakersfield College, Cerro Coso Community College or Porterville College shall be reimbursed on a weekly basis. A signed refund slip shall be used as evidence of a refund to the customer. Refunds will be made during normal hours of operation at the Bakersfield College, Cerro Coso Community College and Porterville College Food Services Office or Business Services Office. Each vending machine will have the following notice posted:
"In event of loss of money, refunds may be collected at the Food Services Office
This is machine number ______".
OR
"In event of loss of money, refunds may be collected at the Business Services Office
This is machine number ______".
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Payment of commissions will be paid by on a monthly basis to the following addresses.
Bakersfield College Food Services Department 1801 Panorama Drive Bakersfield, California 93305
and
Cerro Coso Community College Business Services Office 3000 College Heights Blvd Ridgecrest, CA 93555
and
Porterville College Business Services Office 100 East College Avenue Porterville, CA 93257
Payments for commissions are to be paid by the 10th of the preceding month.
6. EQUIPMENT SPECIFICATIONS
The successful vendor shall be required to meet or exceed the current levels and capacities of all equipment in place as defined in this RFP. It is strongly recommended that bidders avail themselves of the opportunity (by appointment) to visit the campus sites to determine the current operation capacities of equipment in place.
A meeting with the successful vendor will be conducted as soon as possible after the notice of award to review existing equipment and finalize equipment needs. This meeting may result in the need for additional equipment based on the assessment by the successful vendor and the District.
6.1. Additional Equipment At various times throughout the year, the successful bidder is required to furnish additional equipment, products, ice and booths as needed in support of catered or student activities events. Products to be used will be of a type suitable to the location of the event and availability of water and power. Due to uncertainty of attendance, no guarantees can be made as to the volume of the product sold.
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6.2. Changes to Equipment Levels and/or Type of Equipment All requests to change or increase the equipment levels and/or type of equipment specified in this RFP shall be approved by Mr. Alex Gomez, Food Services Manager or an Authorized Designee for Bakersfield College, Gale Lebsock, Director of Administrative Services or an Authorized Designee for Cerro Coso Community College and Arlitha Harmon, Director of Finance & Administrative Services or an Authorized Designee for Porterville College.
6.3. Equipment Signage and Logos The District may reject machine signage or logo if it is deemed objectionable or a distraction to the activities in any District facility or on District property.
6.4. Fountain Service Equipment The equipment specifications needed to support the present level of service at Bakersfield College, Cerro Coso Community College and Porterville College are offered as a guideline for vendor planning. Any equipment provided by the successful vendor must provide service that meets or exceeds the existing levels and capabilities of the existing equipment at Bakersfield College, Cerro Coso Community College and Porterville College at the commencement date of the resultant contract. By mutual agreement, equipment may be requested to adequately meet the needs of service and sale of product. In general, any equipment provided by the successful vendor must meet the following specifications: The equipment must be NSF and UL approved. Valves must be 12C or 24V only. Flow rate shall be a minimum of 4 oz per second.
6.5. Vending Machines and Equipment Any vending machine equipment provided by the successful vendor must provide service that meets or exceeds the existing levels and capabilities of the existing equipment at Bakersfield College, Cerro Coso Community College and Porterville College at the commencement date of the resultant contract. The successful vendor shall only supply like new, state-of-the-art equipment, ensuring that it remains so throughout the term of the contract should there be a significant change in equipment technology. All vending machines provided under the resultant contract must include $1.00 bill validation equipment, a changer built into the machine, and credit card swipe.
6.6. Equipment Installation Any and all costs arising from installation or relocation of vending equipment or any other reason shall be the expense of the successful vendor. These costs will not be shared or passed on in any manner to Bakersfield College, Cerro Coso Community College or Porterville College. Bakersfield College, Cerro Coso 21
Community College and Porterville College agree to supply the necessary water and electricity for the machines to function.
6.7. Ventilation Equipment The successful vendor will have the responsibility of providing all supporting equipment and performing any retrofit necessary to support their vending equipment.
6.8. Equipment Maintenance Failure to provide operational equipment and make timely repairs as defined below are grounds for termination of the agreement between the District and successful vendor.
Maintenance of all installed equipment shall be on a prompt and timely basis and available seven (7) days per week. Minor repairs shall be made during the day in which service calls are received, with a response time of no more than three (3) hours, provided such call are made prior to 3:00 P.M. Major repairs shall be made promptly dependent upon availability of repair parts. In the event of that repair cannot occur within twenty-four (24) hours, replacement equipment shall be provided.
7. BAKERSFIELD COLLEGE EQUIPMENT REQUIREMENTS
7.1. General – The Huddle: Menu boards as needed. Two (2) 2-door glass refrigerator. One (1) counter top refrigerator.
7.2. Renegade Room One (1) glass door refrigerator. One (1) stand-up unit with sealed cold plate and five (5) drink dispenser.
7.3. Cafeteria and Food Court One (1) 8-drink dispensing units with ice dispensing unit (Food Court). One (1) 1-door glass refrigerator. Logo lamp shades - Four (4) each. Menu boards as needed. Table top refrigerator.
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7.4. Panorama Grill Two (2), 8-drink dispensing units with ice dispensing units with the following refrigeration capacity: When supplied with 75 degree Fahrenheit incoming water, syrup and room temperature of 75 degree Fahrenheit dispenser will be able to dispense at least 250 6 oz. Drinks at 40 or less at four (4) drinks per minute. One (1) 3-door glass refrigerator. Three (3) 2-door glass refrigerators Two (2) 1-door table top refrigerators
7.5. Baseball Field Concessions One (1) 2-door glass refrigerator. One (1) 6-drink tower with stand-up units with sealed plate.
7.6. Memorial Stadium Eight (8) 6-drink towers with stand-up units with sealed plate. Menu boards and clocks for each stand (6 stands total) need twelve (12) menu boards installed. Twelve (12) in-line water filters (one for each tower). Six (6) 2-door glass refrigerators. Two (2) 1-door class refrigerators. Cup dispensers to be installed in each stand. Twelve (12) Sitco ice tubes. Twenty (40) logo Trash containers. Table top refrigerator in the Press Box. At the discretion of Mr. Pat Coyle, at least one (1) service personnel will be required at large Bakersfield College Events. A large event is defined as an event with anticipated attendance of 3,000 people or more.
7.7. Food Services Two (2) portable tents. These tents must be replaced by new tents at the beginning of each year for the duration of the resultant contract. Eight (8) portable chest refrigerators. Four (4) plastic contour ice chests on wheels. Merchandising equipment as needed. Fifteen (15) logo umbrellas per year. Merchandising prizes as needed. Ten (10) each portable signs. Ten (10) each merchandising containers/tub on wheels.
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7.8. Women’s Field House – Future One (1) 6 drink tower with stand-up units with seal plate. One (1) 2 door glass refrigerator.
8. CERRO COSO COMMUNITY COLLEGE EQUIPMENT REQUIREMENTS
8.1. N/A Bottled vending services only
9. PORTERVILLE COLLEGE EQUIPMENT REQUIREMENTS
9.1. Cafeteria Four (4) one-door glass refrigerators. One (1) 8-drink dispensing unit with ice dispensing unit.
9.2. Gym – Concession Stand One (1) Stand-up unit with sealed cold plate and Five (5) drink towers.
9.3. Training Room 12 Cases 7 oz. logo beverage cups. Ten (10 ea) 5 gallon Igloo beverage containers. Five (5) sport drink powder.
9.4. Food Services Menu boards as needed. Banners to maximum of 5 per year. Four (4) logo umbrellas per year. Two (2) portable chest refrigerators. Four (4) portable signs. Merchandising equipment as needed. Two (2) logo clocks. Ten (10) logo trash containers.
10. PRICING SPECIFICATIONS
Vendor proposals must include fully extended pricing and direct delivery unit costs of carbonated, non-carbonated, paper goods, and vending products.
The pricing specified in the vendor proposal shall remain firm from opening of RFP through the contract term. The successful vendor will supply a composite total quantity of each item ordered during the Fiscal Year to KCCD. The successful vendor 24 may request to adjust pricing based on the CPI-U (Consumer Price Index-Urban), Table 1, by Expenditure Category - Food and Beverage Commodity at the end of each KCCD Fiscal Year. However, pricing must remain competitive in the market area.
Vendor pricing may be adjusted downward to remain competitive with industry standard. Pricing increases cannot exceed 3% in any given year without written approval by the Kern Community College District Board of Trustees. Pricing increases will not be implemented until approved by the Board.
Vendor proposals should reflect any additional trade or advertising dividends.
10.1. Product Pricing Vended item prices shall be determined by the Vice President of Finance & Administrative Services and Food Services Manager at Bakersfield College, Director of Administrative Services at Cerro Coso Community College and the Director of Finance & Administrative Services at Porterville College.
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11. VENDOR STATEMENT OF INTENT
TO BE EXECUTED BY VENDOR AND SUBMITTED WITH ITS PROPOSAL
TO THE BOARD OF TRUSTEES OF THE KERN COMMUNITY COLLEGE DISTRICT:
The undersigned, having become familiar with the specifications, contract conditions and requirements, and all other matters concerning the Request for Proposal and contract to be awarded, hereby offers to provide the required products and services, in accordance with its proposal and the proposed contract, subject to the terms and conditions set forth therein, all referenced material and attachments.
______
Vendor (Type or Print Complete Legal Name of Vendor)
Check One: Sole Ownership _____ Corporation _____ Partnership _____ Other (Specify) _____
By (Signature)
Title
IRS or Social Security No. of Vendor
Address
Phone (______) ______-______
Date
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12. VENDOR NON-COLLUSION AFFIDAVIT
TO BE EXECUTED BY VENDOR AND SUBMITTED WITH ITS PROPOSAL
(Name) ______, being first duly sworn, disposes and says that:
1. He or she is (Title, or Owner, or N/A) ______of (Company, or N/A) ______, the Vendor making the foregoing proposal; 2. That the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; 3. That the proposal is genuine and not collusive or sham; 4. That the Vendor has not directly or indirectly induced any other Vendor to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any Vendor or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; 5. That the Vendor has not in any manner, directly, or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the Vendor or any other Vendor, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; 6. That all statements contained in the proposal are true; and further, that the Vendor has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusion or sham proposal.
IN WITNESS WHEREOF, the undersigned has executed this Non-collusion Affidavit this ______day of ______, 2014.
Vendor (Type or Print Complete Legal Name of Vendor)
By (Authorized Signature) Name (Type or Print) Title
Address
City State Zip
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13. CERTIFICATION OF NONDISCRIMINATION
TO BE EXECUTED BY CANDIDATE AND SUBMITTED WITH ITS PROPOSAL
Candidate hereby certifies that in performing work or providing services for the District, there shall be no discrimination in its hiring or employment practices because of age, sex, race, color, ancestry, national origin, religious creed, physical handicap, medical condition, marital status, or sexual preference, except as provided for in Section 12940 of the California Government Code. Candidate shall comply with applicable federal and California anti-discrimination laws, including but not limited to the California Fair Employment and Housing Act, beginning with California Government Code section 12900.
IN WITNESS WHEREOF, the undersigned has executed this Certificate of Nondiscrimination this day of , 2014.
CANDIDATE (Type or Print Complete Legal Name of Candidate)
By (Authorized Signature)
Name (Type or Print)
Title
Address
City State Zip
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14. BIDDER INQUIRY FORM
RFP No. DO141203 – Beverage Services RFP
Bidders should use this form to submit questions regarding the RFP. The Kern Community College District will provide a complete list of questions received, along with the District’s responses to all bidders who participate. Questions will be listed without reference to the source.
Name of Company:
Company Representative:
Question(s):
Note: Reproduce this form as necessary.
Fax or email (preferred) this form to : Cammie Ehret-Stevens
Kern Community College District
Email: [email protected]
Fax: 661-336-5178
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15. “NO BID” RESPONSE FORM
“NO BID” RESPONSE FORM
NOTE: COMPLETE AND RETURN THIS FORM ONLY IF YOU DO NOT WISH TO SUBMIT A BID
If you do not wish to respond to this bid request, but would like to remain on the Kern Community College District vendor list for this service/commodity, please remove this form and return to the Purchasing Department by mail or fax.
Kern Community College District
Cammie Ehret-Stevens, Purchasing Coordinator
2100 Chester Avenue
Bakersfield, CA 93301
Fax (661) 336-5178
RFP # DO141203 – Beverage Services RFP
_
Business Name Date
Mailing Address Telephone
City, State, Zip Contact
REASON(S) FOR NOT SUBMITTING A BID:
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16. BAKERSFIELD COLLEGE LOCATIONS AND TYPE OF VENDING
Locations PowerAde Bottled 20 oz. Soda Non- 12 oz. Soda Water Bottles - Machines Carbonated Cans Business Office/Bookstore 1 – Combo Administration Building 1 20 oz Combo Business Building 1 Humanities 1 1 2 1 Music 1 1 Fine Arts (Outside) 1 1 Industrial Technology 1 Agriculture Department 1 Campus Center 1 1 1 Science and Engineering 1 1 (Outside) Physical Education Dept. 1 1 1 1 - Combo Field House 1 1 – Combo Baseball Field 1 1 - Combo Weill Institute 2 - Combo 2 - Combo Breezeway (Outside) 1 - Combo Security 1 – Combo Delano Center * 1 1 1 - Combo
*Commission goes directly to Delano Center
17. CERRO COSO COMMUNITY COLLEGE LOCATIONS AND TYPE OF VENDING
Locations Water 20 oz. Soda Non- 12 oz. Soda Bottles - Machines Carbonated Cans IWV Campus 7-Combo Bishop Campus 1-Combo Kern Valley Campus 1-Combo Mammoth Campus 1-Combo
18. PORTERVILLE COLLEGE LOCATIONS AND TYPE OF VENDING
Locations Water 20 oz. Soda Non- 12 oz. Soda Bottles - Machines Carbonated Cans Health Careers Portables Plus 1 1 – Combo CampusCage Center Student Center 1 1 – Combo Wellness Center 1 Science & Math Bldg Plus Cage 1 1 - Combo (Stairwell) Softball Field Plus Cage 1 1 - Combo
19. EXHIBIT A – BAKERSFIELD COLLEGE PRICING WORKSHEETS
19.1. Fountain Syrup – Bakersfield College Food Services Please provide a Fountain Syrup-Profit per tank worksheet with syrup ratio for both pre-mix and post-mix.
Item Qty. Unit Item Description Net CRV Tax Total Costs No. Price/Gal. 1. 1845 Gal. Post Mix
TOTAL COST►
19.2. Carbonated Beverages – Bakersfield College Provide pricing for the following items to be purchased direct delivery. All extensions must be carried out. If at the time the District purchases the following items TAX and CRV is due and payable to the Vendor, indicate as such and the amount on the following pricing worksheet. All sales are direct delivery sales.
Item Qty. Unit Product Unit Price CRV Tax Total Costs No. 1. 1700 Cases 20 oz. Bottled Soda 24/case
2. 325 Cases 12 oz. Can Soda 24/case
3. 400 Cases Energy Drinks
TOTAL COST►
19.3. Non-Carbonated Beverages – Bakersfield College Provide pricing for the following items to be purchased direct delivery. All extensions must be carried out. If at the time the District purchases the following items TAX and CRV is due and payable to the Vendor, then indicate as such and the amount on the following pricing worksheet. All sales are direct delivery sales.
Item Qty. Unit Product Unit Price CRV Tax Total Costs No.
1. 150 Case Tropicana Juices 10 oz. 3% Juice or Higher 24/cs 2. 725 Case MM Juices 15.2 oz 25% Juice or Higher 3. 650 Case 20 oz. Powerade Sport Drink 24/case 4. 200 Case 20 oz. Nestea Cool w/Lemon 24/case 5. 1700 Case Bottled Water 20 oz. 6. 450 Case Bottled Water 12 oz. 7. 650 Case Bottled Water Liter 8. 283 Case Vitamin Water 20 oz. Smart Water 20 oz. 9. 100 Case Nestea Passion 20 oz.
TOTAL COST►
19.4. CO2 Tank Pricing Worksheet – Bakersfield College
Item Qty. Unit Product Unit Price CRV Tax Total Costs No.
1. 90 Tanks CO2 Food Service
2. 40 Tanks CO2 B.C. Stadium
3. 1 Deposit Charge For all locations
12. 1 TOTAL COST►
19.5. Carbonated Vending Pricing Worksheet – Bakersfield College
Item Qty. Unit Product Cost/ Profit/ Commission CR Total No. Case Case /Case V& Tax 1. 1216 Cases 20 oz. Bottle Soda
2. 361 Cases 12 oz.
Can Soda
3. 109 Cases Energy Drinks
TOTAL INCOME ►
19.6. Non-Carbonated Vending Pricing Worksheet – Bakersfield College
Item Qty. Unit Product Cost/ Profit/ Commission CRV Total No. Case Case /Case & 1. 416 Cases 20 oz. Tax Powerade Sport Drink 24/case
2. 141 Cases Vitamin Water 20 oz. Smart Water 20 oz. 3 . 345 Cases Bottled Water 20 oz.
TOTAL INCOME ►
19.7. Cups Pricing Worksheet - Bakersfield College Food Service Item Unit Case Pack Total Cost Per Case Total Cost No. Cases 1. 24 oz. 1000cs 48
2. 32 oz. 600/cs 63
TOTAL
19.8. Lids Pricing Worksheet - Bakersfield College
Item Unit Case Pack Total Cases Costs/Case Total Cost No. 1. 24 oz. 2000/cs 20
2. 32 oz. 1000/cs 20
TOTAL COST
19.9. Straws Pricing Worksheet - Bakersfield College Stadium
Item Qty. Unit Product Cost/ Tax Total Cost No. Case 1. 10 Case Wrapped Straws for Stadium
TOTAL COST►
20. FOUNTAIN SYRUP RATIO WORKSHEET – BAKERSFIELD COLLEGE
Complete the syrup ratio below for regular and diet products.
Description Ounces Cost/Gallon Total Cost
One (1) Tank of Syrup 640
Add Five (5) Parts Water 3200 (Cold Carbonated)
Your total Yield in a Tank of Syrup 3840 Finished oz.
Syrup Cost Per Tank Total Ounces (Yield/tank) Cost per ounce of finished product
Servings/ Tank______Total ounces______
$______$______$______
21. EXHIBIT B- CERRO COSO COMMUNITY COLLEGE PRICING WORKSHEETS
21.1. Carbonated Vending Pricing Worksheet- Cerro Coso Community College
Item Qty. Unit Product Cost/ Profit/ Commission CRV Total No. Case Case /Case & Tax 1. 150 Cases 20 oz. Bottle Soda
2. 50 Cases Energy Drinks
TOTAL INCOME ►
21.2. Non-Carbonated Vending Pricing Worksheet- Cerro Coso Comm College
Item Qty. Unit Product Cost/ Profit/ Commission CRV Total No. Case Case /Case & Tax 1. 50 Cases 20 oz. Bottle Sobe/LifeWater
2. 50 Cases 20 oz. Sport Drink 24/case
3. 100 Cases Bottled Water 20 oz.
4. 50 Cases Iced Coffee
TOTAL INCOME ►
22. EXHIBIT C – PORTERVILLE COLLEGE PRICING WORKSHEETS
22.1. Fountain Syrup – Porterville College Food Services Please provide a Fountain Syrup-Profit per tank worksheet with syrup ratio for both pre-mix and post-mix.
Item Qty. Unit Item Description Net CRV Tax Total Costs No. Price/Gal. 1. 415 Gal. Post Mix
TOTAL COST►
22.2. Carbonated Beverages – Porterville College Provide pricing for the following items to be purchased direct delivery. All extensions must be carried out. If at the time the District purchases the following items TAX and CRV is due and payable to the Vendor, then indicate as such and the amount on the following pricing worksheet. All sales are direct delivery sales.
Item Qty. Unit Product Unit Price CRV Tax Total Costs No. 1. 1125 Cases 20 oz. Bottled Soda 24/case
2. 100 Cases 12 oz. Can Soda 24/case
3. 225 Cases Energy Drinks
TOTAL COST►
22.3. Non-Carbonated Beverages – Porterville College Provide pricing for the following items to be purchased direct delivery. All extensions must be carried out. If at the time the District purchases the following items TAX and CRV is due and payable to the Vendor, then indicate as such and the amount on the following pricing worksheet. All sales are direct delivery sales.
Item Qty. Unit Product Unit Price CRV Tax Total Costs No.
1. 400 Case 20 oz. Sport Drink 24/case
2. 270 Case 16 oz. Lipton 24/case 3. 400 Case 16 oz. Fruit Juices Dole 24/case 4. 300 Case Bottled Water 20 oz. 5. 50 Case Bottled Water 12 oz. 6. 275 Case Bottled Water Liter 7. 100 Case 20 oz. Sobe
8. 2 Case Energy Drinks
TOTAL COST►
22.4. CO2 Tank Pricing Worksheet – Porterville College Item Qty. Unit Product Unit Price CRV Tax Total Costs No.
1. 18 Tanks CO2 Food Service
2. 1 Deposit Charge For all locations
12. 1 TOTAL COST►
22.5. Carbonated Vending Pricing Worksheet – Porterville College
Item Qty. Unit Product Cost/ Profit/ Commission CRV Total No. Case Case /Case & Tax 1. 450 Cases 20 oz. Bottle Soda
2. 50 Cases 12 oz.
Can Soda
TOTAL INCOME ►
22.6. Non-Carbonated Vending Pricing Worksheet – Porterville College
Item Qty. Unit Product Cost/ Profit/ Commission CRV Total No. Case Case /Case & Tax 1. 15 Cases 16 oz. Can Ocean Spray
2. 10 Cases 16 oz. Bottle Lipton Tea
3. 15 Cases Bottled Water 20 oz.
4. 100 Cases illy Iced Coffee 9.5 oz.
TOTAL INCOME ►
22.7. Cups Pricing Worksheet - Porterville College Food Service Item Unit Case Pack Total Cost Per Case Total Cost No. Cases 1. 9 oz. 2000/cs 5
2. 24 oz. 1000/cs 20
3. 32 oz. 600/cs 10
TOTAL
22.8. Lids Pricing Worksheet - Porterville College
Item Unit Case Pack Total Cases Costs/Case Total Cost No. 1. 24 oz. 2000/cs 5
2. 32 oz. 1000/cs 5
TOTAL COST
22.9. Straws Pricing Worksheet - Porterville College Stadium
Item Qty. Unit Product Cost/ Tax Total Cost No. Case 1. 4 Case Wrapped Straws for Stadium
TOTAL COST►
23. FOUNTAIN SYRUP RATIO WORKSHEET – PORTERVILLE COLLEGE
Complete the syrup ratio below for regular and diet products.
Description Ounces Cost/Gallon Total Cost
One (1) Tank of Syrup 640
Add Five (5) Parts Water 3200 (Cold Carbonated)
Your total Yield in a Tank of Syrup 3840 Finished oz.
Syrup Cost Per Tank Total Ounces (Yield/tank) Cost per ounce of finished product
Servings/ Tank______Total ounces______
$______$______$______
24. EXHIBIT D – COMBINED PRICING WORKSHEETS FOR BC AND PC
24.1. Fountain Syrup – BC and PC Food Services Please provide a Fountain Syrup-Profit per tank worksheet with syrup ratio for both pre-mix and post-mix.
Item Qty. Unit Item Description Net CRV Tax Total Costs No. Price/Gal. 1. 2260 Gal. Post Mix
TOTAL COST►
24.2. Carbonated Beverages – BC and PC Provide pricing for the following items to be purchased direct delivery. All extensions must be carried out. If at the time the District purchases the following items TAX and CRV is due and payable to the Vendor, then indicate as such and the amount on the following pricing worksheet. All sales are direct delivery sales.
Item Qty. Unit Product Unit Price CRV Tax Total Costs No. 1. 2825 Cases 20 oz. Bottled Soda 24/case
2. 425 Cases 12 oz. Can Soda 24/case
3. 625 Cases Energy Drinks
TOTAL COST►
24.3. Non-Carbonated Beverages – BC and PC Provide pricing for the following items to be purchased direct delivery. All extensions must be carried out. If at the time the District purchases the following items TAX and CRV is due and payable to the Vendor, then indicate as such and the amount on the following pricing worksheet. All sales are direct delivery sales.
Item Qty. Unit Product Unit Price CRV Tax Total Costs No.
1. 150 Case Tropicana Juices 10 oz. 3% Juice or Higher 24/cs 2. 725 Case MM Juices 15.2 oz 25% Juice or Higher 3. 1050 Case 20 oz. Sport Drink 24/case 4. 200 Case 20 oz. Nestea Cool w/Lemon 24/case 5. 270 Case 16 oz. Lipton 24/case 6. 400 Case 16 oz. Fruit Juices Dole 24/case 7. 2000 Case Bottled Water 20 oz. 8. 500 Case Bottled Water 12 oz. 9. 925 Case Bottled Water Liter 10. 283 Case Vitamin Water 20 oz. Smart Water 20 oz. 11. 100 Case Nestea Passion 20 oz. 12. 100 Case 20 oz. Sobe 13. 2 Case Energy Drinks TOTAL COST►
24.4. CO2 Tank Pricing Worksheet – BC and PC
Item Qty. Unit Product Unit Price CRV Tax Total Costs No.
1. 108 Tanks CO2 Food Service
2. 40 Tanks CO2 B.C. Stadium
3. 1 Deposit Charge For all locations
TOTAL COST► 12. 1
24.5. Carbonated Vending Pricing Worksheet – BC, CC and PC
Item Qty. Unit Product Cost/ Profit/ Commission CRV Total No. Case Case /Case & Tax 1. 1816 Cases 20 oz. Bottle Soda
2. 411 Cases 12 oz.
Can Soda
3. 159 Cases Energy Drinks
TOTAL INCOME ►
24.6. Non-Carbonated Vending Pricing Worksheet – BC, CC and PC
Item Qty. Unit Product Cost/ Profit/ Commission CRV Total No. Case Case /Case & Tax 2. 15 Cases 16 oz. Can Ocean Spray
3. 466 Cases 20 oz. Powerade Sport Drink 24/case
5. 191 Cases Vitamin/Smart/ Life Water 20 oz.
6. 460 Cases Bottled Water 20 oz.
7. 150 Cases Illy Iced Coffee 9.5 oz.
8. 10 Cases 16 oz Bottle Lipton Tea
TOTAL INCOME ►
24.7. Cups Pricing Worksheet – BC and PC Food Service Item Unit Case Pack Total Cost Per Case Total Cost No. Cases 1. 9 oz. 2000/cs 5
2. 24 oz. 1000cs 68
3. 32 oz. 600/cs 73
TOTAL
24.8. Lids Pricing Worksheet – BC and PC
Item Unit Case Pack Total Cases Costs/Case Total Cost No. 1. 24 oz. 2000/cs 25
2. 32 oz. 1000/cs 25
TOTAL COST
24.9. Straws Pricing Worksheet - Bakersfield College Stadium
Item Qty. Unit Product Cost/ Tax Total Cost No. Case 1. 14 Case Wrapped Straws for Stadium
TOTAL COST►
25. FOUNTAIN SYRUP RATIO WORKSHEET – BC and PC
Complete the syrup ratio below for regular and diet products.
Description Ounces Cost/Gallon Total Cost
One (1) Tank of Syrup 640
Add Five (5) Parts Water 3200 (Cold Carbonated)
Your total Yield in a Tank of Syrup 3840 Finished oz.
Syrup Cost Per Tank Total Ounces (Yield/tank) Cost per ounce of finished product
Servings/ Tank______Total ounces______
$______$______$______
26. EXHIBIT E BAKERSFIELD COLLEGE SUMMARY WORKSHEET
PRICING SUMMARY WORKSHEET FOR BAKERSFIELD COLLEGE EXHIBIT E
TOTAL 19.1 - Fountain Syrup – Bakersfield College Food Services
19.2. - Carbonated Beverage Direct Sales – Bakersfield College
19.3. - Non-Carbonated Beverage Direct Sales – Bakersfield College 19.4. - CO2 Tank Pricing Worksheet – Bakersfield College
19.5. - Carbonated Vending Pricing Worksheet – Bakersfield College 19.6. - Non-Carbonated Vending Pricing Worksheet – Bakersfield College 19.7. - Cups Pricing Worksheet - Bakersfield College Food Service
19.8. - Lids Pricing Worksheet - Bakersfield College
19.9. - Straws Pricing Worksheet - Bakersfield College Stadium
Less Advertising Enrollment Incentive
Less Case Sale Incentive
NET BID TOTAL
27. EXHIBIT F CERRO COSO COMMUNITY COLLEGE SUMMARY WORKSHEET
PRICING SUMMARY WORKSHEET FOR CERRO COSO COMM COLLEGE EXHIBIT F
TOTAL 21.1. - Carbonated Vending Pricing Worksheet – Cerro Coso Community College 21.2. - Non-Carbonated Vending Pricing Worksheet – Cerro Coso Community College Less Advertising Enrollment Incentive
Less Case Sale Incentive
NET BID TOTAL
28. EXHIBIT G PORTERVILLE COLLEGE SUMMARY WORKSHEET
PRICING SUMMARY WORKSHEET FOR PORTERVILLE COLLEGE EXHIBIT G
TOTAL 22.1 - Fountain Syrup – Porterville College Food Services
22.2. - Carbonated Beverage Direct Sales – Porterville College
22.3. - Non-Carbonated Beverage Direct Sales – Porterville College 22.4. - CO2 Tank Pricing Worksheet – Porterville College
22.5. - Carbonated Vending Pricing Worksheet – Porterville College 22.6. - Non-Carbonated Vending Pricing Worksheet – Porterville College 22.7. - Cups Pricing Worksheet - Porterville College Food Service
22.8. - Lids Pricing Worksheet - Porterville College
22.9. - Straws Pricing Worksheet - Porterville College Stadium
Less Advertising Enrollment Incentive
Less Case Sale Incentive
NET BID TOTAL
29. EXHIBIT H COMBINED SUMMARY WORKSHEET
COMBINED PRICING SUMMARY WORKSHEET FOR EXHIBIT H
TOTAL 24.1 - Fountain Syrup – BC and PC Food Services
24.2. - Carbonated Beverage Direct Sales – BC and PC
24.3. - Non-Carbonated Beverage Direct Sales – BC and PC
24.4. - CO2 Tank Pricing Worksheet – BC and PC
24.5. - Carbonated Vending Pricing Worksheet – BC, CC and PC
24.6. - Non-Carbonated Vending Pricing Worksheet-BC,CC and PC
24.7. - Cups Pricing Worksheet - BC and PC Food Service
24.8. - Lids Pricing Worksheet - BC and PC
24.9. - Straws Pricing Worksheet - BC and PC Stadium
Less Advertising Enrollment Incentive
Less Case Sale Incentive
NET BID TOTAL
Beverage Services / Pouring Rights RFP #DO141203 About Kern Community College District • Campuses: – Bakersfield College – Porterville College – Cerro Coso Community College • Additional Centers: – Delano, Weill Institute downtown Bakersfield, Bishop, Mammoth, Edwards Air Force, and Kern River Valley • Additional information about KCCD can be found at http://www.kccd.edu Current Equipment and Campus Locations Bakersfield College Food Court Bakersfield College Food Court Bakersfield College Panorama Grill Energy Drinks Bakersfield College Panorama Grill Bakersfield College Panorama Grill Bakersfield College Panorama Grill Bakersfield College Stadium Bakersfield College Campus Center Bakersfield College Campus Center Bakersfield College Weill Institute/District Office Student Reception Area at Rear of Building Bakersfield College Weill Institute/District Office Student Hallway at Front of Building
Campus Locations Cerro Coso Community College Ridgecrest Main Campus
Cerro Coso Community College Bishop Campus
Cerro Coso Community College Kern Valley Campus
Cerro Coso Community College Mammoth Campus
Current Equipment and Campus Locations Porterville College Fitness Center Porterville College Heath Careers Porterville College Science-Mathematics Porterville College Student Center Porterville College Student Center Porterville College