OFFICE OF THE CHANCELLOR MEETING DATE: April 10, 2014 APPROVAL OF PROPOSED REVISIONS TO DISTRICT BOARD POLICY MANUAL Business Services, Policy 3A, Fiscal -- The Trustees approved proposed revisions to the Kern Community College District Board Policy Manual, Section Three, Policy 3A, Fiscal. In order to maintain consistency and reflect the changes in the Education and Public Contract Codes, Chapter 3A Fiscal, has been vetted through the proper process and is submitted for adoption to the current Board Policy Manual. The Table of Contents to Chapter Three, Business Services, will also be corrected to reflect the addition. APPROVAL OF THE KERN COMMUNITY COLLEGE DISTRICT EQUAL EMPLOYMENT OPPORTUNITY AND STAFF DIVERSITY PLAN The Equal Employment Opportunity (EEO) and Staff Diversity (SD) Plan is a district-wide written plan that implements the District’s EEO and SD program. Included in the Plan are the definitions contained in Title 5, Section 53001, and complies with all legal requirements as listed in Title 5. The District’s EEO and SD Plan was developed from the Model EEO Plan as provided by the System Chancellor’s Office and given local modifications based on legal recommendations from the District’s legal counsel. The District complied with implementation timelines of the System Chancellor’s Office for the EEO and SD plan. This plan has been vetted through the District's consultation process. The District will begin implementation of the plan after Board of Trustees approval. APPROVAL OF BALLOT FOR SUBMISSION FOR THE CALIFORNIA COMMUNITY COLLEGE TRUSTEE (CCCT) BOARD OF DIRECTOR’S ELECTION, 2014 The Board of Trustees took action to vote for 2014 members of the California Community College Trustees (CCCT) board for Community College League of California (CCLC). Kern Community College District Board of Trustees will cast a board vote to fill the seven vacancies on the CCCT board to serve a three-year term. Only one vote may be cast for any nominee or write-in candidate. - more - COMMENDATIONS PRESENTED TO RETIREES Mr. John A. Rodgers, President, presented Citations of Commendation to retiring staff members. Ms. Sandra Serrano, Chancellor, and Dr. Sonya Christian, President, Bakersfield College, expressed appreciation to the following retirees for their years of valued service to the District. Bakersfield College Marilyn Davidson, Administrative Assistant, effective July 31, 2013, after 27.5 years of service Jennifer Peters, Educational Advisor, effective December 30, 2013, after 29 years of service Judy Romanini, Department Assistant III, effective November 30, 2013, after 22 years of service DeAnn Sampley, Professor, ASL, effective June 30, 2014, after 35 years of service William “Pat” Coyle, Professor, FACE, effective June 30, 2014, after 35 years of service Phillip Mesel, Professor, Computer Studies, effective May 17, 2014, after 30 years of service Michael Stepanovich, Director, Foundation & Institutional Development, effective June 30, 2014, after 7 years of service The retirees receiving commendations but unable to attend the Board meeting were: Bakersfield College Robert Gue, Video Control Room/Electronics Technician, effective July 31, 2013, after 15.5 years of service Christy Jackson, Admissions and Records Technician I, effective November 6, 2013, after 32 years of service Margaret Ladd, Tutorial Coordinator, effective September 30, 2013, after 26.5 years of service Joyce Teague, Department Assistant III, effective August 17, 2013, after 30 years of service Della Navarro, Educational Advisor, effective November 14, 2013, after 29 years of service Debborah Spohn, Administrative Assistant, effective December 31, 2014, after 11.5 years of service Marci Lingo, Professor, English/Librarian, effective May 17, 2014, after 30 years of service Colleen Mesel, Professor, Computer Studies, effective May 17, 2014, after 46 years of service Patricia Thompson, Professor, Sociology, effective June 30, 2014, after 28 years of service Diana Kelly, Professor, Counseling, effective February 15, 2014, after 17 years of service District Office Maria Vargas, Accounting Technician II, effective July 31, 2013, after 27 years of service COLLEGE CONSTRUCTION PROJECTS Bakersfield College -- TES Block Wall Project, to Monroe Construction Inc., to execute a construction agreement for the construction services Science and Engineering Reroof Project, Notice of Completion Maintenance and Operations Building Project, to Cornerstone Engineering, to execute a construction agreement for the engineering services - more - COLLEGE CONSTRUCTION PROJECTS (continued) Bakersfield College -- Performing Arts East Side Improvements Project, to Klassen Corporation, to execute a construction agreement for the design services Prop. 39 Exterior Lighting Retrofit Projects, to JMPE Electrical Engineering Lighting Design, to execute amendment number one to the agreement for additional services Science and Engineering Reroof project, to Cal Pacific Roofing Inc., Change Order Number One; the change order will increase the contract by $27,700 Cerro Coso Community College -- Baseball Field Press box/Snack bar Project, to C. Martin Co. Inc., to execute a construction agreement District Office -- Overflow parking lot soils remediation project, to Krazan & Associates, Inc., to enter into a consultant agreement Porterville College -- Prop. 39 Exterior Lighting Retrofit Project, to Leo Black Inc., to execute a construction agreement for construction services Central Plant and chiller Loop Project, to DC Inspections, to enter into an inspection and material testing agreement Prop. 39 Exterior Lighting Retrofit Projects, to JMPE Electrical Engineering Lighting Design, to execute amendment number one to the agreement for additional services Weill Institute -- DSA Modernization Closeout Project, Notice of Completion BAKERSFIELD COLLEGE, APPROVAL OF CHANGES TO INSTRUCTIONAL MATERIALS FEES The Board of Trustees approved changes to instructional materials fees. The fees will be deposited into GU001 Unrestricted funds. According to Education Code 76365, Districts may charge instructional materials fees which are of continuing value to the student outside of the classroom setting. The Chancellor's Office has determined that such materials include, but are not limited to textbooks, tools, equipment, clothing, and those materials which are necessary for a student's vocational training and employment. The regulations further provide that "instructional and other materials" means tangible personal property that is owned or primarily controlled by the student. - more - PORTERVILLE COLLEGE, APPROVAL OF THE 2014-2015 CATALOG The Board of Trustees approved the 2014-2015 Porterville College catalog. The courses and programs in the 2014-2015 Porterville College catalog were reviewed and recommended by the Porterville College Curriculum Committee, Chief Instructional Officer, and the College President. CERRO COSO COMMUNITY COLLEGE, APPROVAL OF THE 2014-2015 CATALOG The Board of Trustees approved the 2014-2015 Cerro Coso Community College catalog. The courses and programs in the 2014-2015 Cerro Coso Community College catalog were reviewed and recommended by the college curriculum committee, chief instructional officer, and the college president. BAKERSFIELD COLLEGE AND PORTERVILLE COLLEGE, APPROVAL OF COURSE(S) DELETIONS, DISCONTINUATIONS OR DEACTIVATIONS The Board of Trustees approved the Course(s) Deletions, Discontinuations or Deactivations to be included in the Bakersfield College and Porterville Colleges’ 2014-20158 catalogs. These deletions, discontinuations or deactivations were reviewed and recommended for approval by the respective College Curriculum Committee, Chief Instructional Officer, and College President. BAKERSFIELD COLLEGE AND PORTERVILLE COLLEGE, APPROVAL OF PROGRAM REVISIONS OR MODIFICATIONS The Board of Trustees approved the program revisions or modifications to be included in the Bakersfield College and Porterville Colleges’ 2014-2015. These program revisions or modifications were reviewed and recommended for approval by the respective College Curriculum Committee, Chief Instructional Officer, and College President. BAKERSFIELD COLLEGE, APPROVAL OF COURSE REVISIONS OR MODIFICATIONS The Board of Trustees approved the course revisions or modifications to be included in the Bakersfield College 2014-2015 catalog. These course revisions or modifications were reviewed and recommended for approval by the respective College Curriculum Committee, Chief Instructional Officer, and College President. - more - BAKERSFIELD COLLEGE, APPROVAL OF NEW PROGRAMS The Board of Trustees approved the New Programs to be included in the Bakersfield College 2014-2015 catalog. These new programs were reviewed and recommended for approval by the respective College Curriculum Committee, Chief Instructional Officer, and the College President. BAKERSFIELD COLLEGE, APPROVAL OF PROGRAM(S) DELETIONS, DISCONTINUATIONS OR DEACTIVATIONS The Board of Trustees approved the Program(s) Deletions, Discontinuations or Deactivations to be included in the Bakersfield College 2014-2015 catalog. These deletions, discontinuations or deactivations were reviewed and recommended for approval by the respective College Curriculum Committee, Chief Instructional Officer, and College President. PORTERVILLE COLLEGE, APPROVAL OF NEW COURSES The Board of Trustees approved the New Courses to be included in the Porterville College 2015-2016 catalog. These new courses were reviewed and recommended for approval by the respective College