Alcohol ...... 14 Other Drugs ...... 15 Table of Contents Tobacco ...... 15 WKU Vision Statement: ...... 5 Educational Sanctions ...... 15 WKU Mission Statement: ...... 5 Alcohol 101 ...... 15 Purpose: ...... 5 Prime for Life ...... 15 Statement of Ethical Principles and Standards: ...... 5 (Any student with a 2nd violation of the alcohol or 1st violation drug code of conduct) THE UNIVERSITY ...... 7 ...... 15 UNIVERSITY TRADITIONS ...... 7 Prime for Life Class Information ...... 16 The Spirit of WKU ...... 7 University Sanctions ...... 16 Alma Mater ...... 8 State of Kentucky Sanctions ...... 16 THE WESTERN CREED ...... 9 United States Sanctions for illegal ABOUT WKU PRESIDENT GARY A. RANSDELL .. 10 Possession and Trafficking ...... 17 BOARD OF REGENTS ...... 11 Notice of Drug Related Convictions ...... 17 CAMPUS DIRECTORY ...... 11 STUDENT CODE OF CONDUCT ...... 17 COLLEGES & DEPARTMENTS ...... 11 Purpose of the Student Code of Conduct ...... 17 CAMPUS MAP ...... 11 Office of Judicial Affairs Campus OFFICE OF JUDICIAL AFFAIRS ...... 11 Responsibility...... 17 General Philosophy ...... 11 Student Rights and Responsibilities...... 18 Maintenance of Student Records ...... 12 STUDENT CODE OF CONDUCT ...... 18 "Three Strikes" Alcohol Policy ...... 12 OFF-CAMPUS JURISDICTION...... 22 Zero Tolerance Drug Policy ...... 12 SANCTION DETERMINATION ...... 23 Western Kentucky University as a Drug-Free JUDICIAL ACTIONS/SANCTIONS ...... 23 Institution ...... 13 Emergency Measures ...... 25 Alcohol and Drug Abuse Policy...... 13 Interim Suspension from University Distribution of Policy ...... 13 Housing ...... 25 Health Risks Associated with Alcohol and Procedures Followed In Disciplinary Drug Abuse ...... 13 Conferences; Judicial Affairs Flowchart .. 26 Penalties and Sanctions ...... 13 Policy on Parental Notification ...... 27 Internal ...... 13 THE UNIVERSITY DISCIPLINARY COMMITTEE External ...... 14 ...... 28 Resources for Education and Treatment .... 14 Preliminary Procedures ...... 28 Review of the University Program and Policy Disciplinary Conference Procedures ...... 29 ...... 14 Conditions for Appeal ...... 29 Required Reporting for Drug Related Procedures for Appeal Through The Convictions ...... 14 President To The Board Of Regents ...... 29 Standards of Conduct ...... 14
1 JUDICIAL PROCESS FOR SEXUAL Statement of Policy and Principles of MISCONDUCT ...... 30 Residence Hall Living ...... 38 Rights of Complainants in the University Room Entry-Inspection Search and Seizure 38 Judicial Process ...... 31 INFORMATION TECHNOLOGY ...... 39 Rights of the Accused in the University Violation of Rights ...... 39 Judicial Process ...... 31 Threats, Coercion, Harassment, Intimidation, PROCESS FOR ACADEMIC OFFENSES ...... 31 or Hostile Communication ...... 39 Dishonesty ...... 31 University Computing Resources ...... 39 Academic Integrity ...... 31 Computing & Copyright Facts...... 40 Academic Dishonesty ...... 31 Recent Statistics ...... 40 Plagiarism ...... 32 Illegal File Sharing ...... 40 Cheating ...... 32 Computer Systems Security ...... 41 Other Types of Academic Dishonesty ..... 32 Punitive Action ...... 42 INFORMATION FOR SUSPENDED STUDENTS Information Resource Page at Western ...... 32 Kentucky University ...... 42 For Recently Suspended Students ...... 32 Security: Anti-Virus Software ...... 42 For Suspended Students Living On Campus Acceptable Use ...... 43 ...... 32 Support of Web Pages ...... 43 Information Regarding Course Registration, Financial Aid and Tuition ... 32 DIVISION OF STUDENT AFFAIRS ...... 43 Career Services ...... 33 CAMPUS PARTNERS TEAM (CPT) ...... 44 Returning To WKU after A Suspension ... 33 FERPA Issues ...... 45 Not Returning To WKU? ...... 33 Policies and Procedures for Dealing with Students Displaying Behavior Due To ACADEMICS ...... 33 Emotional Disturbance ...... 45 Academic Standing ...... 33 WESTERN KENTUCKY UNIVERSITY’S SEXUAL Appeal Procedure ...... 34 OFFENSE POLICY ...... 50 Registration ...... 34 Statement ...... 50 Class Attendance ...... 34 Definitions Associated with Sexual Offenses ...... 50 Schedule Changes ...... 35 Student Complaint Procedure ...... 35 Crisis Response ...... 51 Medical Assistance to Sexual Assault Victims Procedure for Withdrawal ...... 36 ...... 52 Transcripts ...... 36 Legal or Judicial Reporting Options ...... 52 HOUSING AND RESIDENCE LIFE ...... 37 Grievance Procedures ...... 52 Mission ...... 37 Criminal Prosecution ...... 53 Assessment ...... 37 Civil Complaint ...... 53 Housing on Campus...... 37 Anonymous Report ...... 53 Residence Hall Maintenance ...... 37 Law Enforcement ...... 53
2 Reporting Requirements ...... 53 Formal Grievance Procedures ...... 62 Campus and Community Resources ...... 53 Student Grievance Committee Hearing Procedures ...... 63 Awareness and Prevention of Sexual Assaults ...... 54 President’s Review and Decision ...... 64 Risk Reduction ...... 54 Confidentiality of Hearing Procedure ...... 64 WESTERN KENTUCKY UNIVERSITY SEXUAL Student Grievance Procedure Deadlines: HARASSMENT POLICY ...... 55 Failure to Conform ...... 64 Statement of Position ...... 55 GENERAL POLICIES AND INFORMATION ...... 64 Definition of Sexual Harassment ...... 56 Campus Resources ...... 64 Reporting Suspected Sexual Harassment .... 56 Community Resources...... 65 University Ombudspersons ...... 56 Fire Safety ...... 65 Responsibilities of Ombudsmen ...... 56 Earthquake Safety ...... 66 Procedures for Investigation and Resolution Tornado Safety ...... 66 of Sexual Harassment Complaints ...... 57 Identification Card ...... 66 Amendments to Procedures...... 57 Lost And Found...... 67 Investigator Conflict of Interest ...... 57 On-Campus Solicitation ...... 67 Informal Complaint Process ...... 57 Regulations Governing Time, Place and Formal Complaints of Sexual Harassment .. 58 Manner of Meetings, Assemblies or Demonstrations ...... 67 Filing a complaint ...... 58 Notification to Person Accused/Supervisor Policy, Guidelines and Procedures for ...... 70 ...... 58 Non-University Speakers ...... 70 Investigative Process ...... 58 Procedural Guidelines for Selection of Concerts ...... 71 Investigative Findings ...... 58 Disciplinary Action ...... 59 BURSAR ...... 71 Payment Terms ...... 72 Appeal of Formal Complaint Resolution/ Disciplinary Action ...... 59 PARKING AND TRANSPORTATION ...... 72 Filing an appeal ...... 59 OFFICE FOR STUDENT DISABILITY SERVICES .... 73 Sexual Harassment Appeal Committee .. 60 Student Grievance Procedure for Title IX, Title VI, Section 504 and ADA ...... 73 Member Appointments ...... 60 Formal Grievance Procedure ...... 74 Hearing/Committee Recommendation .. 60 President's Review and Recommendation OFFICE OF DIVERSITY PROGRAMS ...... 74 ...... 60 CAREER SERVICES CENTER ...... 75 Written Record of Complaints, Investigations, COUNSELING & TESTING CENTER ...... 75 and Resolutions/Decisions ...... 60 UNIVERSITY LIBRARIES ...... 75 Dissemination of Policy ...... 60 FINANCIAL ASSISTANCE ...... 77 STUDENT GRIEVANCE PROCEDURES ...... 61 STUDENT SUPPORT SERVICES ...... 77 The procedures for bringing and resolving an WKU RESTAURANT & CATERING GROUP ...... 78 informal complaint are outlined below. The complainant may:...... 61 STUDY ABROAD OFFICE ...... 78
3 WKU ALUMNI ASSOCIATION ...... 78 STUDENT MEDIA ...... 79 DENTAL HYGIENE CLINIC ...... 79 WKU HEALTH SERVICES ...... 79 DOWNING UNIVERSITY CENTER ...... 79 GARRETT CONFERENCE CENTER ...... 80 COLLEGE HEIGHTS FOUNDATION ...... 80 THE WKU STORE ...... 80 WKU POLICE ...... 81 DEPARTMENT OF FACILITIES MANAGEMENT .. 82 STUDENT HEALTH INSURANCE ...... 82 CREDIT UNION ...... 82 COLLEGE HEIGHTS POST OFFICE ...... 83 Campus Mailboxes ...... 84 Name and Address Changes ...... 84 THE ACADEMIC ADVISING AND ...... 84 RETENTION CENTER ...... 84 INTERMURAL-RECREATIONAL SPORTS ...... 84 STUDENT ORGANIZATIONS ...... 86 Campus Activities Board ...... 86 Leadership and Volunteerism ...... 86 Student Government Association ...... 87 Residence Hall Association ...... 87 Spirit Masters ...... 87 Pan-Hellenic Association ...... 87 Interfraternity Council ...... 88
4 WKU Vision Statement: history and character, WKU sustains a student population of increasing quality. It fulfills its WKU: A Leading American University with responsibility for access through its community International Reach. college, extended campus programs, and WKU Mission Statement: distance learning. Western Kentucky University prepares students WKU's commitment is to ensure value in a to be productive, engaged, and socially holistic learning experience through high responsible citizen leaders of a global society. It standards for student achievement and conduct, provides research, service and lifelong learning a strong faculty, technological innovation, opportunities for its constituents. WKU is personalized attention, broad access, and public responsible for stewarding a high quality of life accountability for actions and outcomes. for those within its reach. WKU recognizes that its mission continues to evolve in response to regional, national, and Purpose: global changes, and the need for lifelong As a nationally prominent university, Western learning. Kentucky University engages the globe in acclaimed, technologically enhanced academic programs. An inspiring faculty promotes Standard of Conduct: entrepreneurial success and a unique campus It is the expectation of The Office of Judicial spirit to attract an intellectually exciting and Affairs that all student behavior reflect that of a diverse family of the nation’s best students. WKU student. As a student you are to be guided WKU provides students with rigorous academic by the principles of an active citizen in our programs in education, the liberal arts and community. As a member of this community sciences, business, and traditional and emerging you are expected to respect the rights of others professional programs, with emphasis at the in the greater spirit of higher education, no baccalaureate level, complemented by relevant matter what your role may be. The Office of associate and graduate-level programs. Judicial Affairs expects high standards of students both in and out of the classroom, on or The University places a premium on teaching off-campus. Please know that any behavior that and student learning. Its faculty engages in does not demonstrate that of a good citizen creative activity and diverse scholarship, may result in your introduction to the University including basic and applied research, designed Judicial Process. to expand knowledge, improve instruction, increase learning, and provide optimum service Statement of Ethical Principles and Standards: to the state and nation. The University directly supports its constituents in its designated The Office of Judicial Affairs adheres to the Ethical Principles and Standards outlined by The service areas of Kentucky with professional and Association for Student Conduct Administration. technical expertise, cultural enrichment, and educational assistance. These Ethical Principles and Standards provide the basis for behavioral expectations within our The University encourages applied research and academic community. public service in support of economic development, quality of life, and improvement Any question of interpretation regarding the WKU Student Handbook or Code of Conduct of education at all levels, especially elementary shall be referred to The Office of Judicial Affairs, and secondary schools. In particular, WKU faculty contribute to the identification and 431 Potter Hall. solution of key social, economic, scientific, health, and environmental problems within its reach, but particularly throughout its primary service area. Maintaining a campus of distinctive
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6 THE UNIVERSITY the Graduate School, the Bowling Green College On March 21, 1906 the Kentucky General of Commerce became a separate college within Assembly approved legislation to establish two Western's structure. In 1965, the Board of teacher training institutions, or "normal schools," Regents approved the formation of three more in the state. A locating commission chose Bowling colleges: the Potter College of Liberal Arts, the Green to be the site of one, and the Western College of Education, and the Ogden College of Kentucky State Normal School was created. Science and Technology.
The new state-supported school took over the On June 16, 1966 Western Kentucky State College building and student body of the privately owned became Western Kentucky University. Southern Normal School. The owner of the Today, the University's six colleges are: Southern Normal School, Henry Hardin Cherry, had been actively involved in the campaign to College of Health & Human Services establish teacher training schools and became College of Education and Behavioral Sciences Western's first president. Classes began on January 22, 1907. Gordon Ford College of Business Ogden College of Science & Engineering On February 4, 1911 the school moved to its Potter College of Arts & Letters present site on "the Hill," approximately 125 feet above downtown Bowling Green and formerly the University College site of The Pleasant J. Potter College. Over the Since 1969 Dero G. Downing, John D. Minton, next decade, the curriculum focused on teacher Donald W. Zacharias, Kern Alexander and Thomas training and certification. Students received C. Meredith have served as Western's presidents. practical experience at the Training School, and a Western's current president, Gary A. Ransdell, model one-room Rural School was opened on was elected on September 12, 1997. A century of campus in 1924. In 1922 the state renamed the growth has made WKU a respected center of institution Western Kentucky State Normal School learning and a place where students can succeed and Teachers College and authorized it to grant on a global level. four-year degrees. The first such degrees were awarded in 1924. UNIVERSITY TRADITIONS Western's campus expanded in 1927, when it merged with Ogden College, a private young The Spirit of WKU men's school located on the east side of the Hill. One might describe the “Spirit of WKU” as more Western's name was shortened to Western than just school spirit. Alumni, students, faculty Kentucky State Teachers College in 1930, and the and staff may describe it as an almost tangible following year the master of arts degree was first feeling - a deep love and passionate pride for the offered. President Cherry died in 1937 and was rich history and tradition of Western Kentucky succeeded by Dr.Paul Garrett. University, our campus, facilities and community.
As Western's mission broadened, its name was WKU President, Dr. Gary A. Ransdell describes it shortened in 1948 to Western Kentucky State as “an absolute passion, a rich adrenaline created College. Dr. Garrett died in 1955 and Kelly by the WKU experience which drives those in the Thompson became Western's third president. WKU family to cherish the experience during which memories of a lifetime are shaped and Under Thompson, both Western's curriculum and nurtured.” its campus underwent major reorganization and expansion. In June 1963, Western merged with Many prospective students have noticed this the Bowling Green College of Commerce, formerly feeling upon their first visit to our beautiful hilltop the Bowling Green Business University. Along with home. Many have stated the Spirit was the
7 defining factor in choosing WKU as their collegiate "College Heights" home. From athletics to administration and College Heights, on hilltop fair, everywhere in between, the Spirit of WKU thrives With beauty all thine own, in the hearts of all who have been fortunate Lovely jewel far more rare enough to experience it firsthand. Than graces any throne!
College Heights, we hail thee; We invite you to visit the WKU campus to see if the Spirit lives within you as well! We shall never fail thee Falter never, live forever, Alma Mater Hail! Hail! Hail! WKU’s alma mater, "College Heights," was College Heights with living soul originally written by 16-year old schoolgirl Mary And purpose strong and true, Frances Bradley as a poem to be entered in a Service ever is thy goal contest on the campus in 1924. Thy spirit ever new. College Heights, we hail thee; Miss Bradley combined her poignant words with a We shall never fail thee beautiful melody composed by her father, Ben J. Falter never, live forever, Bradley, an accomplished songwriter and musician from nearby Franklin, KY. Hail! Hail! Hail! College Heights thy noble life, On March 12, 1925, "College Heights" was first Shall e'er our pattern be, performed at chapel assembly in Van Meter Teaching us through joy and strife Auditorium by Miss Bradley and, thus an alma To love humanity. mater was born. College Heights we hail thee, We shall never fail thee, The music was subsequently published and then Falter never, live forever, copyrighted by WKU in 1930. On the music is the Hail! Hail! Hail! notation that the song is dedicated to WKU's first president, Dr. Henry Hardin Cherry.
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THE WESTERN CREED
Western Kentucky University is a community dedicated to learning, where ideas are offered, examined, and discussed. ● As a member of this community, I have both a personal and shared responsibility to participate actively in university life by: ● Practicing personal and academic integrity; ● Seeking unity by respecting the dignity of all persons; ● Celebrating and embracing diversity; ● Encouraging freedom of expression; ● Acting in accordance with basic principles of citizenship; ● Preserving and appreciating the natural beauty of the campus; ● Enriching all aspects of life through the educational process; and by ● Embracing the ideals expressed on the University seal: "Life More Life" and "The Spirit Makes The Master,” by pursuing personal growth and a life of excellence.
9 ABOUT WKU PRESIDENT GARY A. RANSDELL Other measures of progress include a dramatic push in sponsored research, which has grown Dr. Gary A. Ransdell was named the ninth from $11 million annually to $30 million; the president of Western Kentucky University on growth of new degree programs in electrical, September 12, 1997. mechanical, and civil engineering; a new emphasis Dr. Ransdell, 59, received his bachelor’s degree on the commercialization of intellectual property from WKU in 1973 in mass communications, a and the transfer of WKU technology to the master of public service degree in public Kentucky workplace; growth of the three WKU administration in 1974, and a doctor of education regional campuses in Glasgow, Owensboro, and degree from Indiana University in 1978. Elizabethtown/Ft. Knox; the creation of the Gatton Academy of Math and Science, which is Dr. Ransdell re-joined WKU as President after now ranked by Newsweek as the fifth best high serving four years as Vice President for school in America; Kentucky’s only independent Administration and Advancement and seven years Honors College; expanded study abroad as Vice President for Institutional Advancement at programs; and the state’s first Confucius Institute Clemson University in Clemson, South Carolina. and only Chinese flagship program. True to its
His previous professional experiences at WKU also plan, WKU has the largest number of distance- include service as a field representative in the learning courses and the largest distance-learning enrollment among Kentucky’s eight universities. Office of University School Relations from 1974 to 1976 and as Associate Director of Alumni Affairs During Dr. Ransdell’s tenure, WKU’s athletic from 1978 to 1981. programs have won four Sun Belt Conference all-
Dr. Ransdell became Director of Alumni Relations sports titles and has become the NCAA’s newest at Southern Methodist University in 1981, a B.C.S. football program. He served as President of the Sun Belt Conference in 2000. position he held until 1987 when he was named the Vice President at Clemson. Dr. Ransdell has served on the Board of Directors
Dr. Ransdell and the WKU Board of Regents are of the Bowling Green Area Chamber of leading the campus through a dramatic Commerce, the Board for the Inter-model transformation from a university of regional Transportation Authority of South Central importance to a leading American university with Kentucky, and has chaired the Warren County international reach. WKU has been the fastest United Way Campaign. In 2004, Dr. Ransdell growing university in Kentucky for fourteen completed a four-year appointment on the straight years, with enrollment swelling from Southern Regional Education Board (SREB). Dr. 14,500 to 21,000. The applicant pool has doubled Ransdell currently chairs the Louisville Branch of the Federal Reserve Bank of St. Louis. to over 14,000 and student retention has grown from 67 percent to 76 percent. Dr. Ransdell and his wife, Julie, met, dated, and
A key element in the transformation of WKU is were married while at WKU pursuing their growth in private support. WKU completed its undergraduate degrees. They have two sons— first capital campaign on June 30, 2003, with $102 Patrick, 32, who graduated from WKU in 2002 , million in gifts and pledges. A second campaign and earned MBA/Sports Administration degrees with a goal of $200 million was launched in from Ohio University in 2005, and is the Senior September 2007, and $190 million of that goal has Associate Athletic Director at UNC–Wilmington; been raised. The “New Century of Spirit” and Matthew, 28, who graduated from WKU in campaign will be completed in 2012. 2006 and is a 2009 graduate of Stetson University School of Law, and is an attorney at Holland and Another priority is a complete rebuilding of the Knight in Tampa, Florida. Both Patrick and WKU campus. Some $500 million in campus Matthew were lettermen with the WKU baseball construction has been completed since 1998, and team. $200 million more is scheduled to be completed by 2012.
10 Patrick and Brooke (WKU ’04) were married in OFFICE OF JUDICIAL AFFAIRS August 2004, and are the parents of Walker Ransdell, WKU class of 2029! Julie and Gary are General Philosophy proud owners of two Labrador Retrievers named Students are citizens and members of the Topper and Spirit! University academic community. A citizen's rights and liberties under the Constitution must always be applied in light of the special characteristics of BOARD OF REGENTS the environment in which the rights are to be exercised. Central to the special characteristics of The governing body of Western Kentucky the environment of a state supported university University is an 11 member Board of Regents. campus is the special authority of University Eight of the members are appointed by the officials designated by the Board of Regents to Governor from among nominees submitted by a control, preserve, and manage University nominating commission. These members serve up property and affairs and to maintain order and to two six-year terms. discipline.
Faculty and staff representatives are elected by Therefore, the WKU Student Code of Conduct was their peers to three-year terms. The student established to ensure that disruptions to the representative is the President of the Student University community are handled in an Government Association and is elected to a one- educational, fair, and dignified manner. The year term. University expects students, parents, and the greater community to respect its rules and All members have voting privileges. procedures governing the WKU community and will resist any unwarranted attempts to influence University policies and procedures. A listing of the members of the Board of Regents can be found on the members’ page of the Board The University demands high standards of of Regents website. personal conduct and encourages each student to maintain integrity through self-discipline. The CAMPUS DIRECTORY University adopts rules and regulations that are necessary for the orderly, harmonious, and The link to the Directory containing all Students, beneficial functioning of the University Faculty/Staff and Organizations can be found on community. Accordingly, each student must the home page of the WKU website: respect the rights of others and should abide by www.wku.edu. the spirit as well as the letter of regulations of the University and laws of the community, state, and COLLEGES & DEPARTMENTS nation.
A list of the Colleges, Academic Departments and The Office of Judicial Affairs adheres to the Ethical Affiliated Areas of WKU can be found on the WKU Principles and Standards outlined by The website: www.wku.edu/atwku/college_dept.php Association for Student Conduct Administration. These Ethical Principles and Standards provide the CAMPUS MAP basis for behavioral expectations within our academic community.
A map of the main campus of WKU can be found Any question of interpretation regarding the WKU on the WKU website: Student Handbook shall be referred to: The Office www.wku.edu/campusmap.php of Judicial Affairs.
For more information about the Office of Judicial Affairs, please visit: www.wku.edu/judicialaffairs
11 Maintenance of Student Records If you are found responsible of an alcohol-related The Office of Judicial Affairs maintains disciplinary offense in which your own health or safety is records on students of Western Kentucky affected, or in which you disturb, hurt or University. All student records maintained by the endanger others through your drinking, you are Office of Judicial Affairs are held in compliance likely to receive: with the Family Educational Rights and Privacy Act • Probation and educational experience for first (FERPA). These records are kept under lock and in offense (DUI arrests) confidence in said office with access to these records being available only to the appropriate • Deferred Suspension for first offense (alcohol- University officials. Non-Current records, more related fights, serious violation, or getting so than five years old, shall be destroyed or drunk that you become seriously ill or expunged. Current disciplinary records which are unconscious) pending or resulted in a suspension or expulsion • If you are removed from an athletic event for shall be retained. alcohol-related problems, your privilege to attend events in the future may be suspended. "Three Strikes" Alcohol Policy HERE ARE THE RULES NOTE: A sanction of deferred suspension or • If you are under 21, it is against the student higher also results in ineligibility for on-campus code of conduct for you to drink. housing for the next academic year. Parents of students under age 21 will be notified if their • It is against the student code of conduct for son/daughter is found responsible for a violation anyone to buy alcohol for someone under 21. of the alcohol beverage or illegal drugs policies • It is against the student code of conduct for and receives a sanction of deferred suspension, anyone to be drunk in public or to drive while suspension, or dismissal. drunk. *This "3 Strikes" summary is provided for your • It is a violation of the student code of conduct convenience and is not a predetermined for your drunken behavior to disturb someone outcome. It is not all inclusive. Read the entire else’s ability to sleep, study, or live peacefully. (of alcohol policy under the Code of Student Conduct course, this also means that other people’s in the Student Handbook. drunken behavior should not disturb your study If you still have any questions, call The Office of or sleep) Judicial Affairs at (270) 745-5429, and we will be • It is a violation of the student code of conduct happy to explain it to you. for you to hurt or endanger yourself or someone else through drinking. Zero Tolerance Drug Policy Drugs. Use, possession, production, manufacture, HERE ARE THE LIKELY SANCTIONS sale, possession with intent to sell, trafficking or distribution of narcotics, dangerous drugs or If you are found responsible of an controlled substances, as defined in KRS Chapter alcohol violation that does not affect the health, 218A, including marijuana, drug related activities, safety or welfare of yourself or others, you are including those involving drug paraphernalia, likely to receive: anabolic steroids and non-prescription drugs • Disciplinary Agreement and an educational except as expressly permitted by law is experience for the first offense prohibited. The manufacture or distribution or attempted manufacture or distribution of • Probation and educational experience for second offense narcotics, dangerous drugs, or controlled substances on or off University property is • Separation or Suspension (Referral to University prohibited. Disciplinary Committee) for third offense (Examples: possession or consumption) a. Any student with a violation of the Drug Policy while enrolled at the institution may be removed
12 from student housing and / or suspended from alcohol abuse on campus, the existence of this the University. policy statement, its penalties for violations and of available drug and alcohol counseling, b. Any student who is found to be manufacturing rehabilitation, and assistance through the or distributing drugs on or off campus may be following actions: suspended or expelled from the University.
1. Appropriate publication, at least annually, of Western Kentucky University as a Drug-Free this policy in appropriate student publications and Institution distribution to students in WKU’s international As a recipient of federal grants and contracts, the programs and to study abroad participants; following policy has been developed to ensure compliance with both the Drug-Free Work Place 2. Insertion of this policy in future editions of Act of 1988 and the Drug-Free Schools and student class schedules and/or registration Communities Act Amendments of 1989. Students materials, student handbooks, and student are herein notified of the standards of conduct catalogs; which shall be applicable while on Western Kentucky University property, and or participating 3. Dissemination of this policy and related in University-sponsored activities. Conduct which information at student orientation events and does not comply with this policy poses distribution of information concerning assistance unacceptable risks and disregard for the health, programs and available rehabilitation programs; safety, and welfare of the University community. and Students may be subject to disciplinary sanctions up to and including expulsion and /or referral for 4. Continuation, and expansion, of the drug and prosecution for violation of this policy. alcohol awareness program and publication of pamphlets and other materials. Alcohol and Drug Abuse Policy Western Kentucky University prohibits the Health Risks Associated with Alcohol and Drug unlawful use (or as restricted by university policy), Abuse possession, manufacture and distribution of illicit 1. Alcohol: Effects drugs and alcohol by its students and employees Information concerning alcohol and its effects on its property or as part of any of its activities. appear on the WKU Student Wellness website. Persons who violate this policy may be subject to campus disciplinary action and referral to law 2. Controlled Substances: Effects enforcement agencies. Students found to have There are many serious and potentially committed a violation of this policy may be irreversible or life-threatening effects from the subject to University sanctions that may include: use of controlled substances. A summary of these probation, suspension, or dismissal. The level of effects is available on the WKU Student Wellness sanction will be determined by assessing the website. seriousness of the breach of policy, effect the Information regarding appropriate responses to conduct has on the institution, and the assessed students perceived to be under the influence of probability that other violations will not be alcohol and/or illicit drugs while engaged in committed by the person(s) in the future. The University activities or on University premises is minimum sanction for illegal sale or distribution of available on the Judicial Affairs website. drugs includes separation from the University and referral for prosecution. Referral to treatment programs will be mandated when appropriate. Penalties and Sanctions Distribution of Policy Internal At least annually, Western Kentucky University Under University regulations, students who shall inform students of the dangers of drug and violate the standards of conduct relating to alcohol and other drug use may be subject to
13 disciplinary action under student disciplinary sanctions are consistently enforced. In order to process. Sanctions include, but are not limited to, accomplish this, Western Kentucky University will warnings, restricted University participation, review the number of drug and alcohol related parental notification, suspension from the disciplinary actions; drug and alcohol related University or probation, suspension or treatment referrals; drug and alcohol related termination of employment. Students who reside incidents and/or vandalisms recorded by campus in Western Kentucky University housing are police and by measuring student attitudes and subject to additional disciplinary action which may perceptions concerning drug and alcohol use vary from a warning to termination of their through various assessment instruments. housing contract. Specifically defined sanctions for conduct violations appear in the Student Required Reporting for Drug Related Convictions Handbook. Under the Drug-Free Workplace Act of 1988, as a condition of continued employment and in External addition to the other requirements of this policy, In addition to University sanctions, individuals any employee who works in any capacity under a may face prosecution and imprisonment under federal grant or contract must notify his or her state and federal laws which make such acts University supervisor, department head or the felony and misdemeanor crimes. Under University Department of Human Resources, in writing, of regulations, and state and federal drug laws, the his or her conviction for a violation of any criminal gravity of the sanction depends on the drug statute occurring in the workplace or on classification of the controlled substance, the University business no later five days after such particular activity (possession or trafficking, which conviction. Within 30 days after receiving such includes manufacture, sale, and possession with notice, the University shall take appropriate intent to sell) and amounts involved, and whether action and remedies within its policies. If the it is a first or multiple offense or conviction. employee is under a federal contract or grant, the Charts detailing Federal Penalties and Sanctions University shall notify the contracting or granting for Illegal Possession of a Controlled Substance agency of the conviction within ten days. This and Penalties of Kentucky Law for Driving under section is also applicable to students who receive the Influence (KRS 189) appear on the Judicial a Pell grant (federal grant). The University will Affairs website. continue make a good faith effort in continuing to maintain a drug free work place through Additional information pertaining to federal implementation of the requirements of this act. penalties for certain drug-related offenses by the federal government appears on the U.S. Standards of Conduct Department of Justice, Drug Enforcement Alcohol Administration web site. University regulations require students to abide
by state laws concerning the use and possession Resources for Education and Treatment of alcoholic beverages (including beer, wine, and Education and treatment resources are available wine coolers). Kentucky laws state that for to Western Kentucky University students persons under 21 years, it is unlawful to: attempt including: 24-hour emergency numbers; self-help to purchase, possess, or consume alcoholic groups and alcohol and drug treatment programs. beverages; misrepresent one's age for the Not all resources have been screened by Western purpose of purchasing alcoholic beverages; or, Kentucky University and as such the University use a false ID to attempt to purchase alcoholic makes no specific endorsement or beverages. For all persons, regardless of age, recommendations to any one program. Kentucky law states that it is unlawful to: sell to, Review of the University Program and Policy purchase or procure alcoholic beverages for Biennially, the University shall review its “Alcohol anyone under 21 years. and Drugs Prevention Program and Policy on Kentucky law also prohibits the operation of any Alcohol and Drugs” to determine effectiveness motor vehicle while under the influence of any and to ensure that the University’s disciplinary substance, including alcohol, which may impair
14 driving ability. Driving under the influence is prevention of health problems such as alcoholism, legally defined as .08 percent or greater blood or impairment problems such as car crashes or alcohol level (BAL), or .02 for drivers under 21. fights. Emphasis is on knowing and understanding Local ordinance prohibits anyone under 21 from risks one cannot change and reducing risks one remaining at a public place which serves alcoholic can change. beverages after 10:00 p.m., unless the Many people who attend a PRIME For Life establishment primarily serves food. program already show signs of alcohol or drug- related health or impairment problems. PRIME Other Drugs For Life is designed to effectively interrupt the By University regulations, federal law, state law, progression of use with these audiences. PRIME and, in some instances, local ordinance, students, For Life’s intervention component focuses on self- faculty, and staff are prohibited from the unlawful possession, use, dispensation, distribution, or assessment to help people understand and accept the need for change. Intensive prevention manufacture of illicit drugs on University owned services, counseling, or treatment may be property and/or at University sponsored activities. necessary to support these changes. For those Tobacco who already need treatment, the program serves as pre-treatment and support for abstinence. Due to fire regulations and in recognition of the substantial health risks posed by tobacco use and Using a persuasion-based approach, instructors passive smoke, University regulations prohibit the use a variety of delivery methods, including use of tobacco products in all classroom and interactive presentation and small group laboratory facilities, on all floors of University discussion. Participants use work books buildings, and in residence hall rooms. throughout the course to complete a number of individual and group activities. Material is Educational Sanctions presented using a DVD platform with animation, Alcohol 101 full-motion video clips, and audio clips to enhance (Any student with a first time violation of the the learning experience. alcohol code of conduct) Several themes run throughout PRIME For Life. Provides information regarding alcohol The first is an emphasis on the reality that while consumption of college students all of us can influence another person's drinking Educates students on alcohol statutes in the choices to some degree, none of us can directly Commonwealth of Kentucky control those choices. Therefore, the program is designed to maximize the influence of helping Educates students on policies/sanctions related to professionals, instructors or family members. alcohol at WKU Offers suggestions and guidelines in practicing Second, PRIME For Life is based on objective, documented research findings, not opinion, low-risk drinking habits exaggerations or scare tactics. Credibility (of Prime for Life program and instructor/counselor) is a key factor (Any student with a 2nd violation of the alcohol in initiating and maintaining behavior change. or 1st violation drug code of conduct) Instructors are trained to master the program to PRIME For Life is an alcohol and drug program for maximize program impact. people of all ages. It is designed to gently but Third, PRIME For Life focuses on information that powerfully challenge common beliefs and is needed to bring about behavior change. In fact, attitudes that directly contribute to high-risk alcohol and drug use. The program goals are to a casual observer might conclude that the reduce the risk for health problems and program places too little emphasis on process and that there is too much information for the typical impairment problems by: Increasing abstinence; participant to remember. Participants are not delaying initial use; and decreasing high risk use expected to remember the details of the research A primary goal of PRIME For Life is prevention of cited. The content is only one of the tools used in any type of alcohol or drug problem. This includes
15 the persuasion process. What participants will face prosecution and imprisonment under state remember are the critical conclusions that come and federal laws which make such acts felony and from hearing the information: Who can misdemeanor crimes. Under University experience alcohol or drug problems? How do I regulations, and state and federal drug laws, the estimate biological risk? How do I know what low gravity of the sanction depends on the risk is and how far have my alcohol and drug classification of the controlled substance, the choices progressed? They remember the particular activity (possession or trafficking, which information they can use, even if some do not use includes manufacture, sale, and possession with it right away. The carefully selected, research- intent to sell) and amounts involved, and whether based information also provides the credibility it is a first or multiple offense or conviction. needed to promote change. State of Kentucky Sanctions PRIME For Life emphasizes both what is said and Sanctions for violation of state alcohol laws vary how it is said. Both content and process are keys from a fine of $10.00 to $2,000.00, and/or a to successful delivery of the program and to the sentence of forty-eight hours to 12 months in jail, ultimate goal, behavior change. and suspension of one's operator's license and/or a requirement for community service or Prime for Life Class Information substance abuse treatment. In Kentucky, a blood Students assigned this sanction will be required to pay $85.00 for educational materials provided in alcohol level measurement of 0.10 percent alcohol or greater is sufficient for arrest or this nationally recognized and certified program. conviction for driving under the influence or .02 Successful completion of the program will provide for drivers under 21; intoxication does not have to students with useful information encouraging responsible and appropriate behavior when be proven. The schedule of Kentucky state penalties for driving under the influence are considering using alcohol or drugs. University summarized below. policies regarding drug and alcohol use will also be addressed within the program. The Schedule of Drugs classifies federally- Appropriate referrals include students found regulated drugs on the basis of their potential for responsible of being drunk in the residence halls, abuse, their medical uses, and their potential for a major violation of the alcohol policy, an alcohol- creating psychological and physical dependence. related offense who have a previous judicial Schedule I drugs have the highest potential for record for an alcohol violation, regardless of when abuse and chemical dependency, and no accepted that violation occurred, another violation of WKU current medical uses. Schedule V drugs have the code of student conduct for the same incident lowest potential for abuse and dependency. (i.e., noise violation, fighting, vandalism), providing alcohol to a minor and/or selling alcohol Under Kentucky law, the most severe drug illegally. statutes relate to trafficking, or conspiring to trafficking, a Schedule I or II drug. A first University Sanctions conviction may involve a fine of up to $10,000.00 Under University regulations, students who and/or sentence of up to ten years in the violate the standards of conduct relating to penitentiary. For subsequent offenses, the alcohol and other drug use are subject to penalties are doubled. Penalties for the disciplinary action from a minimum of a warning manufacture, sale, or possession with intent to to a maximum of suspension/expulsion from the sell marijuana range from one to three years in a University. Students who reside in University county jail and/or a fine of less than $500.00 for a housing are subject to further disciplinary action first offense involving less than eight ounces of which may vary from a warning to termination of marijuana to up to ten years in the penitentiary their housing contract. (See JUDICIAL ACTIONS/ and/or a fine of up to $10,000.00 for an offense SANCTIONS section in this handbook.) involving five or more pounds. Possession or transfer of less than eight ounces of marijuana is In addition to University sanctions, students may subject to up to ninety days in a county jail and/or
16 a $250.00 fine. The use or possession of drug Student Code of Conduct and the rights and paraphernalia is also subject to up to one year in a responsibilities of students. Ignorance of the county jail and/or up to a $500.00 fine. WKU Student Code of Conduct is not acceptable justification for violation of any campus policies or United States Sanctions for illegal Possession and procedures. Trafficking Specific penalties under federal laws for The regulations within the Student Code of trafficking in various controlled substances are Conduct are intended to govern the student summarized below. Simple possession of a conduct at Western Kentucky University. The controlled substance may result in imprisonment University will take disciplinary action against a for up to one year and/or a fine of up to student for an off-campus offense only when the $1,000.00; subsequent offenses may result in up nature of the offense is such that, in the judgment to three years in jail and/or a fine of up to of the Director of Judicial Affairs, the continued $5,000.00. Federal trafficking laws may result in a presence of the student on campus is likely to penalty of up to an eight million dollar fine and/or interfere with the educational process and the a sentence of from ten years to up to life in orderly operation of the University. Students who prison. Other drug law violations may result in a violate the law may incur penalties prescribed by life sentence or the death penalty. civil and criminal authorities. However, the University reserves the right to review student Under both state and federal laws, any or all incidents independent of action by civil and property (house, farm, vehicle, etc.) which may criminal authorities and apply the University have been used in the drug trade may be disciplinary process as it serves the educational confiscated. mission of WKU, a function separate and distinct from civil and criminal proceedings. Below are Notice of Drug Related Convictions statements of policy regarding the rights, Also in compliance with the Federal Drug-Free responsibilities, and code of conduct for Western Workplace Act, any employee shall be required to Kentucky University. notify the immediate supervisor if he or she is convicted of a criminal drug offense occurring in Office of Judicial Affairs Campus Responsibility the workplace or while on University business Following the procedures of due process, if the within five days of the conviction. The University WKU Student Code of Conduct is violated, the shall take appropriate action and remedies within alleged parties will go through the University’s its policies. This provision also applies to students judicial process, which is intended to be a fair and who are University employees. If the employee is educational experience. under a federal contractor grant, the University Anytime a student is sanctioned by the University shall notify the contracting or granting agency of for inappropriate behavior, it is considered the conviction and of its actions. This section is serious. Cases involving sanctions of warning, also applicable to students who receive a Pell creative discipline, disciplinary agreement, grant (federal grant). restricted use of facilities, restitution, and disciplinary probation are usually not serious enough to warrant expulsion or suspension. Cases STUDENT CODE OF CONDUCT of this nature, which involve incidents occurring Purpose of the Student Code of Conduct within the university residence halls, may be Western Kentucky University developed a Student heard by the designee of the Executive Director of Code of Conduct in order to fulfill its mission and Housing and Residence Life and/or The Director of promote a positive environment for all members Judicial Affairs. With exception, all cases involving of the University community. As a member of the student arrests; drug violations resulting in arrest, University community, a student is granted rights sexual misconduct, physical assaults, unruly and responsibilities, which are defined within the conduct, and academic dishonesty will be heard Student Handbook. It is the responsibility of by the Office of Judicial Affairs. Those cases which every student to become familiar with the WKU involve incidents occurring off-campus; and more
17 on-campus egregious violations of the Student The responsibility to respect the rights Code of Conduct will be heard by the Director of and property of others, including other Judicial Affairs. students, the faculty and the administration. Student Rights and Responsibilities Rights The responsibility to recognize that student actions reflect upon the The right of respect for personal feelings, individuals involved and upon the entire freedom from indignity, and to expect an university community. education of the highest quality. The responsibility for knowledge of and The right to speak on University property observance of established University provided that his/her behavior does not policies presented in official University infringe on the rights of others as further publications. defined in the University policy on time, Definitions place, and manner of meetings, . The term “University” means Western assemblies, and demonstrations. Kentucky University. The right of freedom to hear and . “Student” includes all persons enrolled in participate in dialogue and to examine taking courses at the University and persons diverse views and ideas. who are or were enrolled in the current semester and registered for the next The right to participate in all areas and semester. activities of the university, free from any . “Behavior” includes conduct and form of discrimination, including expression. harassment, on the basis of race, color, . “University official” includes any national or ethnic origin, religion, sex, administrator, faculty, staff, or any authorized disability, age, sexual orientation, or individual to act on behalf of the University. veteran status in accordance with . “University premises” includes all land, applicable federal and state laws. buildings, and other property owned, leased, The right to engage, either individually or or supervised by the University, including in association with others, in off-campus adjacent streets and sidewalks. activities, exercising rights as a citizen. . “Student organization” means any group When so engaged, in a context in which that has complied with the formal the participant is identified as a student, requirements and registration process of the there exists a responsibility to make clear University. that the student does not represent the . “Director of Judicial Affairs” means a University. University official approved to oversee the The right of due process in the judicial process. This person is approved to disciplinary procedure in accordance impose sanctions to all cases heard with rules of procedures prescribed in administratively. the Code of Student Conduct. . “Judicial Affairs” is the University Judicial Responsibilities System that oversees all student conduct.
The responsibility of assuming the STUDENT CODE OF CONDUCT consequences of one’s own actions. The responsibility to insure that no The Student Code of Conduct educates students student organization, constitution or about appropriate behavior and fosters a other organizational document includes community in which academic success can occur. discriminatory clauses pertaining to race, The following Student Codes of Conduct are the creed, religion, color, sex, national origin, regulations that apply to ALL WKU students, disability, or sexual orientation. including the satellite campuses:
18 1. Dishonesty. Dishonesty, such as the use of rapid consumption devices or cheating, plagiarism, misrepresenting of drinking games including, but not limited oneself or an organization, knowingly to, kegs, bongs, funnels and beer pong. furnishing false information to the Any student found in violation of the University, or omitting relevant or Alcohol Policy three times in any one- necessary information to gain a benefit, year period may be suspended from the to injure, or to defraud is prohibited. University for a minimum of one semester. 2. Drugs. Use, possession, production, manufacture, sale, possession with intent 4. Sexual Misconduct. Non-consensual to sell, trafficking or distribution of sexual contact, including but not limited narcotics, dangerous drugs or controlled to sexual assault or abuse, rape, substances, as defined in KRS Chapter acquaintance rape, or sodomy. (Please 218A, including marijuana, drug related refer to the Sexual Offense Policy) activities, including those involving drug paraphernalia, anabolic steroids and non- 5. Weapons. Possession or use of firearms, prescription drugs except as expressly explosives (including fireworks), permitted by law is prohibited. The dangerous chemicals or other dangerous manufacture or distribution or weapons or the brandishing of any attempted manufacture or distribution of weapon or any other object in a narcotics, dangerous drugs, or controlled menacing or threatening manner on substances on or off University property institutionally owned or controlled is prohibited. property is prohibited. Weapons may be defined as an object, instrument, device, a. Any student with a violation of or substance designed to inflict a wound, the Drug Policy while enrolled at cause injury or incapacitate. Weapons the institution may be removed may include, but are not limited to all from student housing and / or firearms, pellet guns, stun guns, paintball suspended from the University. guns, air guns, slingshots, martial arts Any student who is found to be devices, switchblade knives and clubs. manufacturing or distributing Weapons will be confiscated and placed drugs on or off campus may be in the possession of University Police for suspended or expelled from the proper disposal. University. 6. Identification. Refusal to provide proper 3. Alcohol. Western Kentucky University identification upon request. Students are complies with the alcohol regulations of expected to carry their valid student the Commonwealth of Kentucky. identification at all times and to present Violation of any federal, state and local it upon request by University officials laws governing the use and possession of including, but not limited to University alcoholic beverages, including off- Police, faculty, residence life staff, and campus. Examples may include but are other staff of the institution. The not limited to Driving under the influence University may confiscate any ID card (DUI), being assessed as intoxicated in that has been misused, duplicated, or public (AI or PI) and underage altered. Cards may be retained consumption. The University prohibits temporarily while their validity is the possession, furnishing or use of checked. A student may possess only alcoholic beverages (including wine and one ID card. Use of the ID card by any beer) by student residents of campus person other than the person to whom it housing and/or guests of students in was issued or use of the card under false residence halls. The University prohibits
19 pretenses is a violation of the Code of Mental Abuse: Conduct. Harassment is defined by exacting degrading and 7. Theft. Theft and/or possession of stolen disagreeable work, ridicule or property. Such property may include, abusive and humiliating conduct but is not limited to, parking decals, which tends to bring the personal or university property. reputation of the organization or University into disrepute. a. Theft of property having Any action that intentionally substantial value may result in prevents students from fully serious disciplinary action for a participating in the academic first offense. process is also considered hazing. 8. Hazing. Hazing refers to practices which Theft of any property are a part of initiation into an affiliation Sleep Deprivation with any organization. Hazing is Forced Nudity considered a serious violation of The Personal Servitude Student Code of Conduct and is Forcing a violation of University prohibited in all forms. This code of policies and federal, state, or conduct is based on fair and equal local laws treatment with consideration and respect for all students and applies to 9. Harassment. Physical abuse, threatening organizations and individuals alike. Any comments, or intimidation of any person person receiving bodily injury by hazing on University owned or controlled or mistreatment shall have a right to sue, property or at University sponsored or civilly, the person or persons guilty. supervised functions, or conduct which threatens or endangers the health or Western Kentucky University defines safety of any member of the University hazing as any action, physical abuse community or any other person or or creation of a situation which persons. Such conduct includes, but is recklessly or intentionally endangers not limited to stalking, cyber stalking, the mental or physical health of a harassment, and retaliation as a result of participant by any person. A complaints or alleged misconduct. participant is defined as a university student, or any pledge. A person is 10. Unruly Conduct. Disorderly or lewd, any defined as a university student, words or acts that result in physical member, alumnus, affiliate alumnus, altercation, fighting and indecent or guest of any campus organization, or obscene conduct or expression that other individuals. cause physical injury or threaten himself/herself or others, or interferes Physical Abuse: with any individual’s rightful act. This Forced or coerced use or responsibility also applies to events consumption of liquor, drugs, or any sponsored and supervised by recognized other vile substance. student organizations, on or off campus. Calisthenics (push-ups, sit-ups, jogging, runs, etc.) 11. Demonstration of Physical Harm. Any Paddling student who demonstrates intent to Line-ups seriously harm himself/herself or otherwise poses a danger causing psychological or physical harm to self.
20 12. Disrupting the Academic and or Judicial staff members from: Residence Life, Process. Interference or disruptive Downing University Center, WKU Food activity which impedes, impairs or Services, Faculty and Staff, Book Store as obstructs teaching, research, well as any staff member within the administration, judicial process, failing to Division of Student Affairs. comply with the sanctions imposed under the Student Conduct Code, or 17. Misuse of Property. Unauthorized entry other University missions, processes, or use of institutional facilities and functions or other authorized activities property; unauthorized possession or including its public service function of duplication of university keys, parking other authorized activities on University decals or access cards; tampering with premises or which inhibits full exercise of fire equipment; or propping open of rights by others. exterior residence halls doors or any door to any institutionally owned or 13. Class Attendance and Classroom controlled property. Students may not Conduct. Regular classroom attendance use University property for any activity is expected of all students. Although role prohibited by Federal, State or local laws may not be taken grades are based on
the performance of assigned work and 18. Destruction of Property. Any act of this may include class participation and vandalism, malicious or unwarranted attendance. A professor has the damage or destruction to any authority to determine acceptable institutionally owned or controlled classroom conduct for his or her students property. as long as those decisions do not infringe
on the student’s rights. Disruptive 19. Recreational Mobility. Skateboards, classroom behavior may also be skates, and bicycles may be used on considered unruly conduct (see item 10). sidewalks for safe transportation purposes only. When using sidewalks, 14. Technology Use Ethics. Any violation of remember pedestrians have the right of the Technology Ethics Policy as created way. They may not be used inside by the Department Of Information And buildings or within 50 feet of building Technology is considered a violation of entrances. Motorized scooters, mopeds, the Student Code of Conduct. motorcycles, and similarly motorized vehicles are not to be used on sidewalks 15. Shared Responsibility for Violations. or in pedestrian traffic areas. Enticing, inciting others, abetting, Motorcycles, scooters, mopeds, and conspiring, being an accessory, or other motorized vehicles must park in passively witnessing/participating in any parking lots in designated cycle parking act prohibited by the student conduct areas. Registration with WKU Parking and code is prohibited. Transportation Services department is required for all motorized vehicles. On 16. Requests or Orders. Refusal to comply campus housing residents may only bring with directions, requests, or orders by one motorized vehicle to campus. University officials or law enforcement or failing to identify oneself when Excessive speed, stunt riding, or any requested to do so. Upon the request of other use of skateboards, skates, the student questioned, the authorized bicycles, or motorized vehicles that may university official must show cause property damage and/or endanger identification and state the source of self or others is prohibited. Bicycles his/her authority. Among those officials should be parked at any of the bicycle who may request a student’s ID card are racks established throughout campus.
21 Bicycles chained to trees, fences, as being in violation of the law. Any handrails, etc., may be impounded. Users student convicted of a criminal offense is may not ride on stairways, patios, dock subject to university judicial action. areas, benches, picnic tables, or irregular surfaces. Any person causing damage to 26. Violation of General Rules and University property through use or Regulations. Violation of any University misuse of recreational equipment may policy, guideline, campus rule or face prosecution through the University regulation of conduct, which adversely Judicial process and/or the legal process affects the student’s suitability as a to recover damages. member of the University community.
20. Obstruction of Access. Obstruction or Following the procedures of due process, if the disruption, which interferes with the WKU Student Code of Conduct is not followed, freedom of movement, either pedestrian the alleged parties may go through the or vehicular on institutionally owned or University’s judicial process, which is intended to controlled property be a fair and educational experience. All WKU students may have some sanction/action should 21. Traffic and Parking Regulations. Traffic they be deemed responsible for not adhering to rules and regulations as published by the the Student Code of Conduct. university, will be administered by The Office of Traffic and Parking. Students OFF-CAMPUS JURISDICTION are required to obey these regulations as While the institution does not desire to act as a a condition of their enrollment. Any policing authority for the activities of the student behavior that is of an unruly or off of University property, and while it cannot disrespect to their authority will be serve as a sentencing authority for a student’s deemed a violation of the Code of violation of federal, state or local law, the Conduct. University may take appropriate action in situations involving misconduct that violates the 22. Fraud. Knowingly passing a worthless WKU Code of Student Conduct, judicial action check, money order or fraudulent use of may be taken by the university for any act credit cards including attempts to obtain constituting a violation of the law. any item of value under false pretenses or falsification of official university The university has a vested interest in student documents is prohibited. behavior as it pertains to alcohol use and other drug use which threatens the health, welfare and 23. Forgery. Forgery, alteration or misuse of safety of self and others. The university has University documents, records including, deemed off –campus violations of the alcohol and but not limited to, electronic records, drug code of conduct to be actionable by the transactions and /or communications, or university judicial process. When actions or identification, including student incidents occur outside of the residence halls or identification cards. off campus, such conduct may call into question the student’s continued membership in the 24. Gambling. Participation in any form of educational community either because the illegal gambling is prohibited. student grossly violated elementary standards of behavior required for the maintenance of the 25. Violation of Laws. The commission of educational community or because the student’s acts which constitute a violation of local, continued presence would adversely affect the state and federal laws. The University will pursuit of educational goals by others. review any conduct reported by members of the University community, law enforcement personnel, or citizens
22 It is also the position of the Office of Judicial 5. Any other factor or circumstance bearing Affairs that among the violations of misconduct reasonably upon mitigation or aggravation or considered to be of an especially serious nature the seriousness of the alleged offenses should are those that represent a threat to the safety and it be established as a violation. health of members of the University Community. These include involvement with narcotics, Anytime a student is sanctioned by the University dangerous drugs, and/or controlled substances, for inappropriate behavior, it is considered violence or threat of violence, non consensual serious. Cases involving sanctions of warning, sexual contact, and the possession of firearms or creative discipline, disciplinary agreement, the brandishing of any object in threatening restricted use of facilities, restitution, and manner. A student found in possession of a disciplinary probation are usually not serious firearm or any other weapon or the brandishing of enough to warrant expulsion or any object in a menacing or threatening manner suspension. Cases of this nature, which involve will be referred to the Director of Judicial Affairs incidents occurring within the university residence for the sole purpose of determining either halls, may be heard by Housing and Residence Life suspension or expulsion. and the Director of Judicial Affairs. With exception, all cases involving student arrests; drug Notwithstanding the above, the President of the violations resulting in arrest, sexual misconduct, University is authorized and has empowered the physical assaults and unruly conduct will be heard Vice President for Student Affairs and the Director by the Office of Judicial Affairs. Those cases which of Judicial Affairs to suspend (interim suspension) involve incidents occurring off-campus; more any student if it is indicated that under the egregious violations of the Student Code of circumstances the accused student’s continued Conduct will be heard by the Director of Judicial presence on campus during the three day interim Affairs. period awaiting a hearing before the University Disciplinary Committee is inimical to the best Cases will be heard through informal discussion, interests of the University. Any such suspension conferences, and meetings with the accused (interim suspension) shall be for a period of not student. Any such decision is subject to final more than five days. The student shall be review by the Office of Judicial Affairs or The Vice furnished written notice of the actions and the President for Student Affairs. A request for final reasons therefore. The notice shall also advise the review by the Vice President for Student Affairs student that the accusation of misconduct shall be must be made within three business days after referred to the University Disciplinary Committee. initial sanctioning.
SANCTION DETERMINATION JUDICIAL ACTIONS/SANCTIONS The Office of Judicial Affairs will make the The following list describes University sanctions determination as to whether or not allegations of that may be administered as a result of violating misconduct involve matters sufficiently serious to the WKU Student Code of Conduct. Sanctions raise issues of suspension or expulsion. The may be imposed only after a conference or following shall be considered: hearing at which the student has had the opportunity to review alleged violations, review 1. The degree of willfulness or inadvertence; any evidence, and respond.
2. The degree of injury or risk of injury to the Sanctions may be used independently or in accused or to another person, if any; combination depending on the particular circumstance of the violation. Chronic and/or 3. The extent of damage to property, if any; multiple violations during the course of an individual student's college career may increase 4. The danger or risk of danger to the University the severity of sanctions applied. community, if any; and
23 1. Warning and/or Reprimand - Official incurred. Reimbursement may be notice to a student that conduct or accompanied by other sanctions. actions are in violation. The continuation of such conduct or 6. Restricted University Participation - actions may result in further Exclusion for a period of time from disciplinary action. participating in extra-curricular activities including recognized student 2. Creative Discipline - A sanction which organizations and/or representing the may be used in lieu of, or in University in any manner. Classroom combination with, sanctions numbered attendance will be unaffected. three through six below. Creative The following sanction may be discipline will be consistent with the imposed upon groups or organizations: offense committed. In some cases, at Deactivation – Loss of all the discretion of the hearing officer, a privileges, including University student found in violation may attend recognition, for a specified special educational seminars, classes, period of time. or workshops offered in the subject area of the violation or are sanctioned 7. Disciplinary Probation - A period of in another way which is directly related observation and review of conduct in to the violation. In these cases, the which the student demonstrates student must always submit written compliance with the provisions of proof of completion of the sanction to University regulations. the hearing officer. The University may also contact parents or legal Any student found in violation of the guardians of students found in Student Code of Conduct while on violation of policy concerning the Disciplinary Probation in the same possession of alcohol or controlled semester of academic probation may substances if the student is under 21. be subject to suspension or dismissal from the university immediately. 3. Disciplinary Agreement - Behavior contract between the University and 8. Deferred Suspension – In some cases, the student whereby the student a sanction of suspension may be held agrees, in writing, to correct in abeyance for a specified period. inappropriate behaviors. This means that, if the student is found responsible of any violation during that 4. Restricted Use of Facilities - Denial of period, he or she will be subject to the on campus use of an automobile for a deferred sanction without further specified period of time, removal from review, in addition to the disciplinary a living group, or other privilege action appropriate to the new including the use of specific University violation. facilities, consistent with the offense committed. Restricted use of facilities 9. Separation – a dismissal from the may be accompanied by other University for at least one semester. sanctions. Students separated from the University are eligible to apply for reinstatement 5. Restitution - Reimbursement by to the University. Readmission is not transfer of property or service to the guaranteed. University or a member of the University community in an amount 10. Interim Suspension – Exclusion for a not in excess of the damage or loss period of time, prior to a disciplinary hearing, from the residence halls or
24 campus (including classes) and all Emergency Measures other college activities or privileges of The Vice President for Student Affairs or the a University student. Office of Judicial Affairs has the authority to take appropriate, immediate action against a student Interim suspension may be imposed who poses a significant danger of imminent or only: serious physical harm to himself/herself or others To ensure the safety at the University, or where the Vice President for and well-being of Student Affairs determines that an emergency Members of the exists which affects the health, safety or welfare University Community of a student or the university community. or preservation of University property. Any student who attempts to physically harm himself/herself or others will not be allowed to To ensure the student’s return to classes or the University residential own physical or community until such time as an appraisal has emotional safety and been made by a counseling office designated and well-being; or approved by the Vice President for Student Affairs
or the Office of Judicial Affairs. Failure to If the student poses a cooperate with this directive may result in definite threat of immediate medical withdrawal of the disruption of or student. Any student who demonstrates intent to interference with the harm himself/herself or others will be encouraged normal operations of to contact a parent or guardian; provided, the University. however, that should the situation be reasonably
11. Suspension - Exclusion for a period of construed to be a medical emergency, the time, generally from one term to one student's parent or guardian may be contacted by year. A separation from the university the University and advised of the situation. (See is a time away for a number of Medical Withdrawal) academic semesters or until certain conditions are met. Emergency Measures include, but are not limited to Interim Suspension. A student under interim In certain circumstances, the Director suspension may not attend classes, may not be on of Judicial Affairs or the Vice President or come onto University property, may not for Student Affairs may impose a participate in any University Activities or University or residence hall organizations and may not use University suspension. All students who reach a facilities, equipment or resources. level of sanction that includes any suspension may not be eligible to Interim Suspension from University Housing reside in the University Housing A student under interim suspension from System. University Housing may not reside in University Housing and may not come into University 12. Expulsion - Dismissal from the Housing facilities and/or adjacent areas of University for an indefinite period of University Housing. If the Director of Judicial time. Any student expelled may not, Affairs determines that other interim measures thereafter, be readmitted to the are more appropriate to protect the health, safety University except upon application to or welfare of the student or the University the Board of Regents through the community, the Director of Judicial Affairs may: President. Restrict or bar attendance of any or all classes;
25 Restrict or bar access or contact Procedures Followed In Disciplinary Conferences; with individuals; Judicial Affairs Flowchart
Restrict or bar access to Notification of student code violation University property, places, facilities or equipment; Notification by letter, or phone to student regarding code violation; dependent upon Restrict or ban participation in severity of violation University activities or organizations; or otherwise restrict or ban access to Staff member to schedule an appointment with University resources or conduct. student
A student subject to Emergency Measures shall be furnished; Meet with Judicial Officer to discuss alleged Written notice of the Emergency student code violations and determine Measure and the reason(s) for responsibility for violation the action; and
Implement University sanction or case dismissal The opportunity to participate in disciplinary proceedings or to present relevant information for Follow-up letter of sanction or action taken consideration of his/her case. Emergency Interim Measures may be taken at any time prior to the conclusion of the University Student to Complete Sanction Judicial process, including during the appeal process. File record of incident and sanction
The Office of Judicial Affairs may place a hold on In enforcing student conduct regulations, the registration on all students who have Emergency University follows fair procedures in keeping with Measures taken against them, which prevents the democratic practices and due process student from accessing, changing or altering requirements. Disciplinary action will not be his/her course registration and/or admission taken without providing the student with notice status. of the charges in advance to allow a reasonable period of time to prepare for the conference or hearing. Preliminary conferences with the student on any alleged violation or misconduct may occur immediately for the purpose of ascertaining the nature and extent of the problem. Because the focus is on the education of students, student hearings are conducted as informal inquiries and do not follow formalized courtroom procedures. Decisions at such hearings will be based solely upon the information produced therein. Based on the preponderance of the evidence, the level of student responsibility and/or involvement shall be determined by the institution.
26 In any case where the violation of University Western Kentucky University is committed to the policy involves conduct that would constitute a education and development of students. The public criminal offense upon prosecution and University is concerned about the use and abuse conviction, the burden will be satisfied by either: of alcohol and other drugs in the collegiate (a) the accused student's admission of setting. As an institution of higher learning, we responsibility to the committee, or are concerned about the negative affect the misuse of alcohol and other drugs has on the (b) information in the record, if the educational process. University policy related to student denies responsibility, that a alcohol and other drugs include the following preponderance of evidence indicates statements from Western Kentucky University responsibility. Student Handbook: The approach to violations of policy related to alcohol and other drugs is Policy on Parental Notification designed to be pro-active and educational. At Western Kentucky University, we are dedicated Students are provided with information about the to providing a learning environment conducive to effects of alcohol and other drugs during personal and professional growth. We strive to M.A.S.T.E.R. Plan, University Experience, during treat each student in a way that will promote opening programs in the residence halls and personal responsibility and allow them to learn across campus provided by Health Services and from their mistakes. Those objectives must be Student Activities. Students found in violation of balanced against the desire of parents need to policy are also referred to educational and self- know early on when their student(s) have been assessment programs such as Alcohol 101 and involved with inappropriate use of alcohol. We Prime for Life. want to involve parents early in the process, when their student’s behavior begins to impact their Parents will receive notification of the following daily routine and before the behavior leads to a behaviors associated with The Code of Conduct: crisis or severe university action. 1. Any violation of the University Alcohol Policy, or The Family Education Rights and Privacy Act (”FERPA”) allows the disclosure of specific 2. Any violation of the University Drug Policy, or information concerning the use or possession of alcohol or a controlled substance by students 3. The student (under 21) was arrested by under the age of 21. The goal of parental University Police in connection with a violation of notification is to enlist parental support for the Alcohol or Drug Policy or for DUI, Public fostering more appropriate student behavior to intoxication, Minor in Possession or any other create a safer community environment and drug or alcohol-related incident resulting in reduce the many negative impacts of substance citation or arrest, or abuse. 4. The student received medical assistance due to
incapacitation, suspected incapacitation and self- The Director of Judicial Affairs has the liberty to injury. inform the parent or legal guardian of a student under the age of 21 who has been found in In addition to the educational interventions, any violation of the University’s drug and alcohol student found in violation of the Alcohol Policy policy. The University recognizes that the majority three times in any one-year period may be of our students are adults and wishes to respect suspended from the University. Similarly, any the rights and privileges of that status. We also student with two violations of the Drug Policy recognize that the input and involvement of while enrolled at the institution may be parents can have a dramatic effect on the success suspended from the University. Also, any student and decision making of college students. Parents who is found to be manufacturing or distributing will receive notification of the following violations drugs or attempting to manufacture or distribute of University Policy.
27 drugs on or off campus may be suspended or function in accordance with the following expelled from the University. procedures:
Preliminary Procedures THE UNIVERSITY DISCIPLINARY COMMITTEE 1. Director of Judicial Affairs or his/her A university committee for student disciplinary designee shall have notified the student matters has been established by action of the or students in writing as to the time and Board of Regents of Western Kentucky University place of the hearing to be held by the in accordance with the Kentucky Revised Statutes university committee for student which authorize the Board of Regents to invest disciplinary matters and of the nature of the faculty/staff or a committee of the the problem or charge and the faculty/staff with the power to suspend or expel information against the student or any student for severe violations of the WKU students. Student Conduct Code or a gross disregard for the rights of others in the campus community. 2. Notification to the student (s) shall be Therefore, this Committee will consider all cases made at least three days before the involving sanctions eight through twelve hearing is to be held. The student will (suspension, deferred suspension, and expulsion). meet the Director of Judicial Affairs or In every case, the person suspended or expelled his/her designee to discuss the hearing may appeal through the President if they meet process and sign a hearing checklist form. the conditions for appeal. In the student’s absence, a written report
of the facts of the case and all related The Committee is comprised of thirteen documents will be presented and members, six faculty, three staff, and four reviewed by the University Disciplinary students, who are appointed by the President of Committee and a decision will be made the University. Faculty terms are three years and as to whether or not a violation of are staggered so that the term of one third of the misconduct occurred and an appropriate membership expires each year. sanction will be levied at that time. At least seven members of the Committee will be present before any official action is taken. Any 3. The Director of Judicial Affairs and other decision will be made by a majority of those persons on the staff shall provide the Committee members present. The Committee is committee with a written report of the to be notified of a meeting by the Director of facts of the case. Judicial Affairs or members of his staff 4. If so desired, the student(s) may be immediately upon determination of the necessity accompanied at the hearing by a for such a meeting. member of the faculty, staff, fellow Committee hearings are conducted in two parts. student or any third party approved by In the first part, only information that bears on the University. Written approval must be whether or not the student has engaged in secured two working days prior to the specified violations or misconduct may be hearing. presented. If the Committee finds no violation or misconduct, the finding is recorded and the 5. Persons accompanying the student may proceeding is concluded. If the finding is that the advise but not represent and may not student has, in fact, engaged in a violation or address the Committee in any fashion misconduct, the Committee shall, in the second without permission from the part of the proceeding, hear and consider any Chairperson. information bearing upon circumstances of 6. Due to the delicate nature of the hearing extenuation or mitigation. After this part is and because of the need to protect concluded, the Committee shall determine the confidential records and the alleged appropriate sanction. The Committee will
28 victim, these meetings shall be otherwise sanction determination and procedures. closed. 2. To determine whether the decision reached Disciplinary Conference Procedures regarding the accused student was based on 1. The Chairperson will begin the meeting by substantial information to determine the citing reasons for the call. Information preponderance of evidence and/or the level bearing on whether or not a violation or of responsibility. misconduct has occurred will be given by the Associate Vice President for Student Affairs or 3. To determine whether any sanctions imposed an appointed representative of the Associate were appropriate and not unduly harsh for Vice President for Student Affairs. the violation(s) set forth in the Student Code of Conduct. 2. The student will be given an opportunity to state the case and to present pertinent If one of the aforementioned conditions is proven, information for defense. the appeal will be forwarded to the appropriate reviewer. The appeal will be reviewed and
3. The Chairperson will call for discussion in a determined by the Director of Judicial Affairs, The question and answer exchange on whether or Vice President for Student Affairs or The not a violation or misconduct has occurred. President.
4. The Committee will make a decision in an If none of the three conditions for appeal is met, executive session on whether or not a the decision of the original conference will be violation or misconduct has occurred. upheld and the responsible student is expected to
5. The decision of the Committee will be comply immediately.
reported to the student and the student's Procedures for Appeal Through The President To representative in a private session. If the The Board Of Regents decision is that a violation or misconduct has 1. Any student desiring to appeal a decision of occurred, the Committee will then hear and the University Disciplinary Committee for consider information bearing upon the review by the Board of Regents shall do so by circumstances of extenuation or mitigation. filing a written statement of notice of intent The Committee will then apply sanctions in to appeal with the President of the closed session. If the Committee finds that a University. No appeal will be considered violation or misconduct did not occur, the unless such notice is received in the Office of Committee meeting will conclude without the President within five days, excluding application of sanction. holidays or weekends, following notification
6. A record of the session proceedings will be of the Committee's decision. retained by the University. 2. Ordinarily, the student suspended or expelled Conditions for Appeal by the University Disciplinary Committee will be The University understands the need to have a allowed to continue in status pending the results corrective process in place to address of the appeal. circumstances should the judicial officer err. One 3. The student shall include for the Board's or all of the following conditions must be met in consideration on appeal a written statement of order for an appeal to be considered. the reasons why the student thinks the decision is An appeal should be set forth by the accused: erroneous, unfair or too harsh. The Office of the Vice President for Student Affairs will submit a 1. To determine whether the original brief written statement of response. The conference was conducted fairly and in student's statement shall be submitted within five accordance with the Office of Judicial Affairs calendar days from the date on which the student
29 is furnished written notification of the procedural safeguards specified in the Committee’s decision. Statement of Student Rights and Responsibilities; or 4. Only information contained within the record of the proceedings of the University Disciplinary B. Whether, in its view of the entire information Committee will be reviewed on appeal. No before it, the decision is erroneous; or information will be considered that was not furnished to the University Disciplinary C. Whether, in its view of the entire case, the Committee. The student may within the ten-day welfare of the student or the best interest of period instead submit any pertinent information, the University will be served by applying no newly discovered or initially withheld for good sanction or a lesser sanction or providing that cause, to the University Disciplinary Committee the sanction shall commence on a date with a request for another hearing or different from that specified by the University reconsideration by the Committee. Disciplinary Committee.
5. When an appeal is filed, the entire record of In addition to its consideration of the student's the University Disciplinary Committee's written statement, the Committee may upon its proceedings and its decision, the student's appeal own motion arrange for a personal appearance in statement, and the VPSA response shall be conference with the student for the purpose of forwarded to the Office of the President. inquiring into circumstances of extenuation or mitigation. Otherwise, the review will be based 6. The President, at his discretion, may review the upon the written record. record before transmitting it for Board consideration. The President is authorized to Upon concluding its review, the Committee may modify the decision of the University Disciplinary sustain, reverse, modify or return for further Committee in any manner found appropriate that consideration the decision of the University serves the welfare of the student and the best Disciplinary Committee. The decision of the interest of the University. Disciplinary Appeals Committee shall be filed with the Secretary of the Board, and the Secretary of 7. If the President does not review the decision, the Board will furnish a copy of the decision to or after review does not modify it, the President each member of the Board of Regents. The full shall transmit a copy of the record to each Board may, at its sole discretion and upon its own member of the Board of Regents for consideration initiative, decide to consider the appeal en banc at as herein provided. its next meeting. Applications from the student for full Board en banc review are not entertained. 8. A subcommittee of the Board of Regents will Appropriate written notice to that effect shall be serve as the official body to consider the appeal furnished the student at the time the student and render a decision on behalf of the Board of receives a copy of the Committee's Regents. determination, which shall constitute the final
9. The Committee may meet at times and places decision unless the full Board takes the action deemed by it to be necessary to provide a timely provided above. and expeditious consideration of appeals. JUDICIAL PROCESS FOR SEXUAL MISCONDUCT
10. The Committee is authorized on behalf of the Western Kentucky University will investigate all full Board to review the University Disciplinary reported sexual assaults or attempted assaults Committee's record, the student's written appeal, and, where appropriate, will hold disciplinary and the Office of the Vice President for Student hearings to adjudicate assaults according to the Affairs response. The committee shall determine: procedures outlined in the WKU Student Handbook. The Director of Judicial Affairs will A. Whether the decision was made in coordinate the inquiry of sexual offense charges accordance with the provisions of and the against a university student. The University
30 Disciplinary Committee may review any sexual Rights of the Accused in the University Judicial offense case regardless of the disposition of off Process campus proceedings. Campus disciplinary 1. Right to due process. hearings differ from criminal proceedings and focus on violations of campus rules and codes of 2. Right to have advisor/support conduct. accompaniment during the student conduct proceeding. An attorney may Rights of Complainants in the University Judicial appear at the request of the student to Process provide advice, but may not represent 1. Right to request immediate on-campus the accused or directly question any housing relocation (base on available space), member of the adjudicating body or transfer of classes or other steps to prevent witnesses. unnecessary or unwanted contact or proximity to the accused, when such contact 3. Right to be notified in writing of the is likely to place the victim in danger of decision and any sanction imposed. bodily injury and/or cause the victim severe emotional distress. 4. Right to be notified of any appeals filed by the victim. 2. Right to submit a victim impact statement that details the consequences suffered by 5. Right to be notified in writing of the the victim. The victim has a right to be results of any appeals. notified of available medical and mental health services for victims of sexual assault PROCESS FOR ACADEMIC OFFENSES or abuse, regardless of whether criminal or Dishonesty civil charges are filed. Such as cheating, plagiarism, misrepresenting of oneself or an organization, knowingly furnishing 3. Right to abstain from attendance at the false information to the University, or omitting student conduct proceeding. relevant or necessary information to gain a benefit, to injure, or to defraud is prohibited. 4. Right to have the sexual reputation of the victim not used as evidence or discussed in Academic Integrity the judicial process. The maintenance of academic integrity is of fundamental importance to the University. Thus 5. Right to have advisor/support it should be clearly understood that acts of accompaniment during the student conduct plagiarism or any other form of cheating will not proceeding. An attorney may appear at the be tolerated and that anyone committing such request of the student to provide advice, but acts risks punishment of a serious nature. may not represent the victim or directly question any member of the adjudicating Academic Dishonesty body or witnesses. Students who commit any act of academic dishonesty may receive from the instructor a 6. Right to be notified in writing of the decision failing grade in that portion of the course work in and any sanction imposed. which the act is detected or a failing grade in a course without possibility of withdrawal. The 7. Right to be notified of any appeals filed by faculty member may also present the case to the the assailant. Office of Judicial Affairs Student Affairs for
8. Right to be notified in writing of the results disciplinary sanctions. A student who believes a of any appeals. faculty member has dealt unfairly with him/her in a course involving academic dishonesty may seek relief through the Student Complaint Procedure.
31 Plagiarism academic semesters or until certain conditions are To represent written work taken from another met. This means that you are not eligible for source as one's own is plagiarism. Plagiarism is a specific privileges like a living in the Residence serious offense. The academic work of a student Halls, access to student facilities (e.g., Downing must be his/her own. One must give any author University Center, Preston Center, and computer credit for source material borrowed from labs), transcripts, parking passes, or WKU student him/her. To lift content directly from a source season tickets for athletic events. While you are without giving credit is a flagrant act. To present on suspension or separated from the university, a borrowed passage without reference to the we encourage you to take the time to seek the source after having changed a few words is also resources and support you need in order to return plagiarism. to the university and complete your degree. Questions regarding your suspension or Cheating separation may be directed to No student shall receive or give assistance not [email protected]. Parents of students authorized by the instructor in taking an under 21 will be notified of suspensions resulting examination or in the preparation of an essay, from either alcohol or drug related offenses. laboratory report, problem assignment or other project which is submitted for purposes of grade For Recently Suspended Students determination. Students have two official records with the university; an academic and a disciplinary record. Other Types of Academic Dishonesty Written records regarding student judicial files are Other types of academic offenses, such as the maintained in the Office of Judicial Affairs for five theft or sale of tests, electronic transmission of years from the date of incident. Digital voice test, test sharing, etc. will be reported to the recordings of the University Disciplinary Office of Judicial Affairs for disciplinary sanction. Committee meetings are erased when a case
decision becomes final. All student academic and What if a student plagiarizes or in some other disciplinary records are separate. way is academically dishonest?
The Faculty Syllabus or Handbook may permit a For Suspended Students Living On Campus faculty member to fail a student on the Please be advised that you must check out of your assignment or the entire class. Cases of academic residence hall 24 hours after your hearing dishonesty may be referred to The Office of decision is final. If you make an appeal, your Judicial Affairs for review and additional action. It judicial officer will determine a revised timeline isn’t obligatory for faculty to contact the student for your vacating your Residence Hall. If you do that they have referred to The Office of Judicial not appeal, this means 24 hours after your Affairs to start disciplinary proceedings. If a meeting concludes. Check-out is completed when student appeals the decision, the Vice President the room condition report and room keys have of Student Affairs will review the appeal. been received by the Office of Residence Life.
Residents who do not check-out/withdraw If the violation could result in removing the properly will be charged $150. Please consult with student from the University (the typical term is 1 your resident advisor regarding appropriate year), then the University Disciplinary Committee check-out procedures or call (270) 745-2037 with meets with the student in a conference setting. questions. This committee adjudicates the more serious academic dishonesty cases. Information Regarding Course Registration, Financial Aid and Tuition INFORMATION FOR SUSPENDED STUDENTS If you have been placed on permanent suspension According to the WKU Student Handbook or have been expelled from the university, a Disciplinary Actions/Sanctions, suspension refers notation will be placed on your TopNet account of to “exclusion" for a period of time, generally from the university’s action. All courses in progress one term to one year. A separation from the during the semester in which the suspension is university is a time away for a number of
32 imposed will be removed from the transcript or a Deferred Suspension upon your return. Your grade of failure will be reflected on the document. Deferred Suspension will be reviewed each There will be a gap in the semester sequence of semester and will remain open ended. You will be the transcript. If you have been placed on allowed to remain a student and complete classes permanent suspension or expelled from the during this time. If you, as a student, are found in university, you are not entitled to a copy of your violation of any university rule or the transcripts. The Office of Judicial Affairs will requirements of this sanction during the time of advise each student to contact the Bursars Office Deferred Suspension, the documentation will be to determine any financial adjustments, if any. reviewed by the Office of Judicial Affairs and Students should note that a suspension may suspension may take effect immediately. result in the removal of some forms of financial aid and scholarships or failing grades. For more Not Returning To WKU? information regarding financial aid, visit If you choose not to return to WKU, please www.wku.edu/finaid/ or call (270) 745-2755. contact our office to request your transcript. Questions regarding tuition and housing fees should be directed to the Bursar or Housing. The ACADEMICS university refund policy can be found at Academic Standing www.wku.edu/bursar/refund.html or you may Both the overall grade point average (determined call (270) 745-6381. by grades from all colleges and universities attended) and the overall institution grade point Career Services average (courses taken at Western) are used to Career Services is available to meet with currently determine academic standing. To be eligible for enrolled WKU students. If you are interested in continuous enrollment without conditions, a meeting with an advisor, you can call and set up student must meet the following overall GPA and an appointment. You cannot take classes for overall institution GPA standards: academic credit, but you can use this time to A. Overall grade point averages of 1.7 research a future career or volunteer in your local with 17 or fewer GPA hours. community. For more information regarding B. Overall grade point averages of 1.8 Career Services, visit www.wku.edu/career/ or call with more than 17 but fewer than 34 (270) 745-3095. GPA hours.
Returning To WKU after A Suspension C. Overall grade point averages of 1.9 When you plan to return to the university you will with 34 or more but fewer than 51 GPA need to refer to your original decision letter you hours. received in your conduct hearing. You will not D. Overall grade point averages of 2.0 need to reapply to the university, but you will be with 51 or more GPA hours. required to complete a re-enrollment meeting Students failing to meet the scholastic standards with The Director of Judicial Affairs in the Office listed above are placed on academic probation. At of Judicial Affairs. In all cases re-enrollment the end of each academic term, the student can requires permission of the Director of Judicial view via TOPNET a grade report that reflects Affairs. During the re-enrollment meeting, the grades for the term, the overall institution GPA, Director of Judicial Affairs will go over all and the overall GPA. Students enrolled on appropriate paperwork and review your academic probation are subject to academic sanctions. At the same time, you may request that dismissal if they fail to attain the minimum any notation of disciplinary hold be removed from standards listed above and earn less than a 2.0 your account. Failure to do so will impede your grade point average for the academic term. A ability to register for classes and receive the student on academic probation is allowed information you’ll need to make a successful continued enrollment on a semester-by-semester return. If you return to the university, your probationary status as long as a 2.0 grade point suspension or separation will still be a part of your average is maintained each term. disciplinary record. You will be placed on a
33 After two consecutive terms with an overall GPA If the Executive Committee approves the appeal, or overall institution GPA less than the minimum the student will be permitted to register for an standards listed above and a term grade point additional semester on academic probation with average less than a 2.0, a student is ineligible for conditions determined by the Executive continued enrollment. A student may be invited, Committee at the time of approval. Operational on the basis of both overall and overall institution procedures followed by the University Academic GPA’s, to a hearing with the University Academic Probation Committee may be obtained from the Probation Committee. The Committee may Academic Advising and Retention Center. dismiss the student from the University or allow the student continued enrollment with stated Registration restrictions for one additional term. All students Detailed instructions on registration procedures enrolled on academic probation during a spring and payment of fees are found in each term’s semester are eligible for summer term Registration Guide which is available to all enrollment. Students who earn six semester hours students in the Office of the Registrar and on-line credit during a summer term with a minimum via TopNet. A late registration period is available grade point average of 2.0 for the term are to the student who cannot participate in the eligible for fall semester enrollment without a scheduled registration period. However, late conference hearing. It is the student's registration includes a $50 late registration fee, responsibility to monitor his/her academic and the student usually finds that making a standing and to respond to requests that may satisfactory class schedule is more difficult. accompany notification of academic probation status. Class Attendance Registration in a course obligates the student to Students on academic probation who either be regular and punctual in class voluntarily interrupt studies or are dismissed attendance. Students who, without previous because of academic deficiencies are eligible to arrangement with the instructor or department, apply for readmission after one semester of non- fail to attend the first two class meetings of a enrollment. Eligibility for readmission is course meeting multiple times per week or the determined by admission standards, and first meeting of a class that meets one time per administered by the Office of Admissions. week MAY be dropped from the course. Nonattendance for a web-based course Note: Students with a semester grade point shall be defined as failure to log onto Blackboard average below 2.0, but above the academic or other instructor-designed website within one probation scale are given an academic warning week of the course start date without previous status because their performance is considered arrangements with the instructor or marginal by the University. These students are department. Instructors may drop a student for encouraged to improve their performance or risk nonattendance only during the regular drop/add being placed on academic probation. Students period of the term. Nonattendance does not who are on academic probation or academic release students from the responsibility to warning should seek advice and counseling from officially drop any course for which they have the Academic Advising and Retention Center. enrolled and choose not to complete.
Appeal Procedure Students should make certain that their names A student with academic deficiencies who is are on the class roll. If an error has been made in denied continued enrollment may appeal the registration, it is the student’s responsibility to decision to the Executive Appeals Committee. An see that the error is corrected in the Office of the appeal will be considered only after the student Registrar. It is the individual instructor's has submitted a written request to the Director of responsibility to inform students, in writing, on the Academic Advising and Retention Center and the first day the class meets of the guidelines for an appointment is scheduled by that office. implementing the instructor's attendance policy. Students who cease attending class are expected
34 to properly withdraw from the course. Step 1 (Faculty Member) Withdrawal deadlines are published each The first step is for the student to discuss the semester in the schedule bulletin. Excessive complaint with the faculty member involved. If absenteeism frequently contributes to poor the faculty member is no longer employed by the academic achievement. An instructor who University, the student should go directly to the determines that a student's absenteeism is department head that will contact and represent inconsistent with the instructor's stated policy the former faculty member. If the complaint should either counsel with the student or request involves a grade, the student must take the the Academic Advising and Retention Center complaint to the faculty member within the first arrange a counseling session with the student. two weeks of the first regular semester (fall; Excessive absenteeism may result in the spring) following the assignment of the grade. It is instructor's dismissing the student from the class hoped that the complaint may be satisfactorily and recording a failing grade, unless the student dealt with at this level. officially withdraws from the class before the withdrawal deadline. If the student withdraws Step 2 (Department Level) from the University after the end of the official If the student and the faculty member are unable withdrawal period, excessive absenteeism may be to resolve the complaint, the student may take one of the considerations in the instructor's the complaint to the faculty member's deciding whether circumstances justify a "W" or department head. Written notification of the an "F" in the course. The normal appeal process is complaint must be given to the department head available to the student who wants to appeal the within two weeks after meeting with faculty decision of the instructor. When a student is member (Step 1). It is the responsibility of the absent from class because of illness, death in the department head to arrange for a conference family, or other justifiable reasons, it is the where the student, faculty member, and the student's responsibility to contact the instructor department head will be present for discussion. as soon as possible. The Academic Advising and Neither the faculty member nor the student will Retention Center will notify instructors of be allowed representation at the conference. The absences for justifiable reason for students who department head shall hear both sides of the contact that office and request this service prior complaint and shall attempt to mediate a to or during their period of absence. The settlement. The department head shall keep a telephone number for the Academic Advising and written record of the proceedings, including the Retention Center is 745-5065. recommended solution. The department head's recommended solution is to be considered by Schedule Changes both the faculty member and the student as a A student may add or drop courses within the first recommendation and not as a decision that is six class days in a semester or the first three class binding. days of a summer session or bi-term. During a regular term a student may withdraw from a Step 3 (College Level) course through the midpoint of the term and Should the student be unable to receive the receive a grade of ‘W”. During a bi-term or satisfaction desired at the departmental level, the summer term, a student may withdraw from a complaint may be taken to the college course through the mid-point of class and receive level. Written notification of the complaint must a grade of “W”. Refer to the Academic Calendar be submitted to the college dean or his/her in the Registration Guide for the appropriate designated representative within two weeks after procedures and deadlines to drop, add or the conference with the department head (see withdraw. Step 2). Upon receipt of the notification, the college dean or his/her representative shall Student Complaint Procedure provide the student a copy of the procedural The student complaint procedure for resolving a guidelines to be followed by the College complaint concerning a faculty member is Complaint Committee. The procedural guidelines outlined below in four steps. shall provide for a conference with both the
35 student and the faculty member present for joint student will be allowed representation at the discussion of the complaint with the Committee. conference. The Committee's decision will be sent to the Vice President for Academic Affairs, The College Complaint Committee will be with a copy being sent as a matter of record to responsible for scheduling the conference within the student, faculty member, faculty member's two weeks following the submission of a written department head, and the faculty member's complaint to the chairman of the College college dean. The Office of the Provost/Vice Complaint Committee including as much detail as President for Academic Affairs will see that the student cares to include. The written decisions of the University Complaint Committee complaint should clearly state what is considered are carried out. The University Complaint to be unreasonable and/or unfair practices or Committee's decision is final. procedures. Neither the faculty member nor the student will be allowed representation at the Procedure for Withdrawal conference. The College Complaint Committee It is occasionally necessary for a student to shall hear both sides of the complaint and render completely withdraw from the University. In such a decision. The decision shall be sent in writing to cases the student should go to the Office of the the Provost/Vice-President for Academic Affairs Registrar to initiate the withdrawal procedures; with a copy being sent as a matter of record to TopNet may also be used to process withdrawal the student, faculty member, faculty member's from the University. Students leaving the department head, and the faculty member’s institution without an official withdrawal will college dean. The Office of the Provost/Vice receive failing grades in all courses in which President for Academic Affairs shall be enrolled and endanger their future status in the responsible for enforcing the decision of the institution. Students withdrawing after the College Committee. The Office of the Vice midpoint of the semester, bi-term or summer President for Academic Affairs shall not enforce session must consult with their instructors as to the decision until two weeks after the decision is the withdrawal grade. The official date of the made by the College Committee. The purpose of withdrawal is the date the written notice is the two week delay is to provide either the received in the Office of the Registrar, or the date student or the faculty member an opportunity to the withdrawal is processed by the student on submit a formal written notice of appeal to the TopNet. Students wishing to return to Western at University Complaint Committee. a later date must submit an application for readmission. Step 4 (University Level) Should the student or faculty member desire to Transcripts appeal the decision of the College Complaint All transcripts released by the University are Committee, a formal written notice of appeal may official and will be released at the written request be submitted to the University Complaint of the student and in conformity with existing Committee chair, with a copy to the Provost/Vice Kentucky statutes and the Family Education Rights President for Academic Affairs within two weeks and Privacy Act of 1974. The official academic of the decision of the College Complaint record is the property of the University, and the Committee. The chair of the University Complaint University reserves the right to withhold the Committee will provide the student and faculty release of a transcript of that record if the student member involved with a copy of the University has an obligation to the University. Complaint Committee's procedural guidelines. The University Complaint Committee will secure copies of the written proceedings from the department head and the College Complaint Committee. The University Complaint Committee will schedule a conference where the faculty member and the student jointly discuss the issue. Neither the faculty member nor the
36 HOUSING AND RESIDENCE LIFE students are required to live in a single gender Mission hall unless they are participating in a special living The Department of Housing and Residence Life in environment. Each residence hall has easily partnership with the student and the university accessible kitchen facilities for student use and is community will provide a premier living/learning equipped with a stove, sink, and state-of-the-art experience that ensures student success. fire safety equipment. All residence halls also have laundry facilities conveniently located on the Assessment ground floor. The Department of Housing and Residence Life is committed to regular assessment of all programs Student rooms are designed to accommodate two and activities. Pre-assessment for student needs, students and each room contains: beds, chests of assessment of existing programs, assessment of drawers, desks, chairs, mirrors, and closets. A personnel, and the continuous involvement of telephone line with caller ID is also furnished in students in the assessment process are all vital to each room, and students need only to provide the successful and continuous “fine tuning” of the their own telephone. Also included in each room department focus. are a cable outlet that allows access to Western Cable and a data outlet that provides access to Questions concerning Housing and Residence Life WKU's libraries, mainframes, CD-ROM reference may be directed to the Department of Housing material, business quality internet service, and and Residence Life located in 18 Southwest Hall, email. The telephone line, cable and data are (270) 745-4359, [email protected] or visit our included in the semester room rate. Residence website at: http://www.wku.edu/Housing/ hall rooms are assigned on a double occupancy basis unless circumstances warrant private Housing on Campus accommodations. When a private room is The University considers its residence halls to be granted, the rate is one and one-half the standard vital to the overall educational experience of its fee for a double occupancy room in that hall. students. A total of fifteen halls are available on All residence halls except Pearce-Ford Tower are Western's campus: two exclusively for men, five closed during the Thanksgiving, semester, and exclusively for women, and eight that are co-ed. Spring Breaks. Students needing housing year round should request Pearce-Ford Tower. It is Freshman and sophomores (less than 60 hours) open during the traditional academic breaks and are required to live on campus, space permitting. the Winter Term. Exemptions include students who are: veterans of military service (181 days or more), married, have Arrangements for residence hall accommodations dependent children, 21 years of age or older, should be made through the Department of members of fraternities or sororities living in Housing and Residence Life, 018 Southwest Hall, chapter houses (sophomores only), or commuting (270) 745-4359 or at [email protected]. from their parent's permanent address. Requests for exemption based upon special circumstances Residence Hall Maintenance (defined as unique and unusual) will also be Routine maintenance in the residence halls can be considered. Exemption Requests forms are reported by anyone using a maintenance request available in the Department of Housing and form. These forms are located at each lobby desk, Residence Life. A fee of $1000 per semester is and are collected daily by the Zone Maintenance assessed to students who are in non-compliance Technicians. Most requests are responded to with this policy. within 24-hours, unless parts need to be ordered.
Students are encouraged to apply for the type of Emergency maintenance, such as elevator living arrangement which best suits their problems or leaks in the residence halls should be individual needs. They may request such options reported immediately to the front desk in the as location, suite styles, private bathroom, co-ed residence halls. The appropriate personnel will be or single gender accommodations. First-year contacted.
37 Normal office hours are from 7:30 a.m. to 4:30 student's living quarter by university or other p.m. Monday through Friday, except official governmental officials. holidays. Our service desk staff may be reached at 745-3253 to report a problem. For additional Section 1 information on services available, please see our The entry into the living quarters of a student may web page. be conducted by the following people for the purposes and under the procedures detailed Statement of Policy and Principles of Residence below: Hall Living 1. By law enforcement officers in the Western Kentucky University recognizes the fact performance of statutory duties and that its residence hall program is an integral part in accordance with legally defined of the total educational and curricular process. A procedures governing search and major objective of this program is to create an seizure; environment that is compatible with and supportive of the students' personal, social, and 2. By university custodial personnel to academic development. Consistent with the perform routine custodial services; obligation to be fiscally responsible, the University seeks to achieve these objectives through its 3. By authorized university personnel, residence hall program by employing qualified as provided in Section 2, to ensure and professional staff, encouraging residence hall that health, fire and safety standards self-government, respecting individual privacy and are maintained; safety, and through conscientious efforts to keep costs for students at a minimum. 4. By authorized university personnel, or agents to make improvement and The Department of Housing and Residence Life repairs and to provide routine offers a plan of co-ed housing. Reasonable policies maintenance services; and administrative regulations governing residence hall life are authorized. There are 5. By authorized university personnel underlying principles followed in the development in emergency situations to protect of the administrative guidelines. The University the health, comfort and welfare of a recognizes and accepts the responsibility to student or make emergency repairs maintain a reasonable level of safety and security, to prevent damage to a person or taking into consideration the privacy and property. individual rights of students residing in the residence halls-both those who participate in the Section 2 supervised visitation program and those who do In order to provide a satisfactory level of not choose to do so. maintenance, sanitation and fire safety standards, and room safety checks will be made each month Guidelines are to recognize the privacy of room by a residence hall director, assistant director or occupants, while at the same time enabling the other authorized residence hall staff. The times staff to provide the necessary supervision to and dates are published in the Hilltopics for maintain a reasonable level of safety and security. Residence Hall Living. Residents are welcomed and urged to be present during room inspection; Room Entry-Inspection Search and Seizure however, the room will be inspected whether the The right of individuals to be secure in their resident is present or not. These inspections do person, residence hall living quarters, papers and not involve the observation of anything not in effects against unreasonable search and seizures plain sight in the room. Drawers, closets, is constitutionally guaranteed and extends to refrigerators, etc., are not opened. If an item that students in this academic community. No is in violation of other university regulations, university rule or policy gives residence hall listed under Responsibilities in this handbook, is officials authority to consent to a search of a observed in plain view during room safety check,
38 it will be properly noted and may, if warranted, be 4. Abusing, threat, intimidation or removed and used as evidence in university harassing another user through disciplinary proceedings. In those instances when electronic means. the observed item in plain view is an apparent 5. Using the University’s computing violation of the Kentucky Penal Code or federal facilities in the commission of a law, the matter may be referred to the WKU crime. Police Department. 6. Accessing data residing on university systems not related to the user’s job. Section 3 7. Intruding (hacking) into or When a student’s room is not occupied and it is attempting to intrude into university necessary for authorized university personnel or systems for the purpose of altering agents to enter, there should be two staff data. members present, if at all possible. The occupant(s) will be notified of the entry and the Threats, Coercion, Harassment, Intimidation, or reason for the entry upon return. Hostile Communication The University embraces and strives to uphold the INFORMATION TECHNOLOGY freedoms of expression and speech guaranteed by the First Amendment of the U. S. Constitution and All students are responsible for conducting the [state] Constitution. The University has the themselves in a manner that helps to embrace an right, when reported, under the above environment of learning in which the rights, circumstances to regulate the time, place, and dignity, worth, and freedom of each member of manner of exercising the judicial process when a the academic community are respected. student or constitutionally protected rights are violated. WKU students are expected to comply with University policies concerning the use and/or In determining whether student conduct violates access to University Information Technology the local, state and federal laws or rights of systems, which are posted at others, all relevant facts and circumstances shall http://www.wku.edu/it/policies/. be considered. Careful examination of the Student Code of Conduct will be exercised prior to Violation of Rights any action in order to preserve freedoms of The University seeks to protect the civil, personal, speech, and expression, as articulated in current and property rights of those actually using its legal standards. computing resources and seeks to protect the confidentiality of University records stored on its University Computing Resources computer systems from unauthorized The general standards of conduct expected of a access. Conduct which involves use of University member of this education institution also apply to computing resources to violate another’s rights the use of University computing resources. These includes but is not limited to: resources include:
1. Invading the privacy of an individual 1. “Hardware” – physical equipment used by using electronic means to for processing or data communications. ascertain confidential information. 2. Copying or altering another user’s 2. “Software” – programs, programming software or data that have been languages, instructions, or routines obtained by illegal means. which are used to perform work on a 3. Knowingly accepting or using computer. software or data that have been
obtained by illegal means. 3. “Data” – information such as records or textual material stored on or accessible through a computer.
39 Recent Statistics University computing resources are made There are billions of unauthorized music available to individuals to assist in the pursuit of downloads per month. educational goals. It is expected that users will Last year, record sales in the United cooperate with each other so as to promote the States were down 10 percent. most effective use of computing resources and The Motion Picture Association of will respect each other’s ownership of work even America estimates that it loses more though it is in electronic rather than printed than $3 billion annually on the sale of form. Individuals and organizations will be held illegally copied videotapes and DVDs. no less accountable for their actions involving More than 350,000 movies are illegally computers than they would be in other situations. downloaded every day.
Pirating works online is the same as Computing & Copyright Facts shoplifting a videotape, DVD, book or Downloading copyrighted music, movies, record from a store. software, and games is against federal law and is expressly prohibited under this policy. With the Illegal File Sharing number of web sites now available to purchase XDCC—Direct Client Connection and share music, movies, software, and games, Your computer may be UPLOADING OTHER FILES there is no excuse for sharing copyrighted files. WITHOUT YOUR KNOWLEDGE OR PARTICIPATION! In addition to the concern about the KaZaA, Students are responsible for all network Morpheus and similar clients, there have been activity originating from their port and directed attacks against any number of student, their computer. faculty, and staff computers. It is probable the It is the student’s responsibility to excessive Uploading is due to a file-sharing properly maintain the security of his or exploit, referred to as DCC (Direct Client her computer. Connection), having been surreptitiously loaded The network is a shared resource. onto your computer. In this scenario, copyrighted Software enables us to accomplish many movies, games, TV programs, music or different tasks with computers. pornographic files are loaded (or stored) on the Unauthorized copying of software is computer along with the DCC client. This can illegal. Copyright Laws protect software result in excessive (and illegal) uploading, or authors and publishers. outbound traffic, from the affected computer Unauthorized copying of software by (traffic moving away from Western Kentucky individuals can harm the entire academic University), necessitation bandwidth management community. If unauthorized software is of the network connection. This can happen available on a campus, the institution completely without your knowledge or may incur a legal liability. participation. The article at the following link is Unauthorized copying of software just one of many on the DCC client: deprives developers of a fair return on http://www.securiteam.com/securitynews/5ZP02 their work, increases prices, reduces the 1575W.html level of future support and inhibits the development of new software. The file-sharing exploit needs to be immediately Copyright protection lasts through the eliminated. Once done, the network connection life of the author, plus 70 years. speed will return to normal within twenty-four Copyright protects: books, articles, (24) to forty-eight (48) hours. If you require photographs, paintings sculptures, technical assistance with removing the file-sharing software, websites, music, sound client, it is STRONGLY RECOMMENDED that you recordings, and even graffiti. contact Western Kentucky University Info Tech Help Desk at (270)745-7000.
40 Computer Systems Security mail. Since the Internet constitutes an Some of the University’s computer systems uncensored worldwide network of networks, and require that each user have a unique identity, e-mail provides for peer-to-peer communications protected by a password, to gain access to the between participants, they also have great system. The computer identity is used to potential for misuse. Use of University e-mail represent a user in various system activities, to resources is a privilege that may be revoked at provide access to certain software and data based any time for inappropriate conduct. Examples of on his/her credibility and purpose for requiring inappropriate conduct include, but are not limited such access, and to associate his/her software use to: and data access with that identity. As such, this 1. Using the Internet and e-mail for computer identity is another instrument of personal gain or personal business identification and its misuse constitutes forgery or activities in a commercial connotation misrepresentation. Conduct which involves such as buying or selling of commodities misuse of computer identities includes but is not or services with a profit motive. limited to: 2. Engaging in illegal activities or using the 1. Allowing an unauthorized individual to Internet for any illegal purposes, use the owner’s identity. including initiating or receiving communications that violate any federal 2. Using another individual’s computer or state laws and regulations. identity without that person’s express 3. Transmitting statements, language, permission, even if the individual has images or other materials that are neglected to safeguard his/her computer reasonably likely to be perceived as identity. offensive or disparaging of others based on race, national origin, sex, sexual University computing resources are appropriately orientation, age, disability, religious or designed to handle expected data access and file political beliefs. transfer activity on the network both internally on 4. Using abusive or harassing language in the backbone and externally to/from the either public or private messages. Internet. Any conduct which jeopardizes this 5. Knowingly visiting pornographic or illegal network activity is considered misuses of sites, disseminating, soliciting or storing computing resources and includes but is not sexually oriented messages or images limited to: that are not required as part of
1. Operating an unauthorized server educational requirements. connected to the campus network. 6. Misrepresenting, obscuring, suppressing,
2. Conducting or attempting to or replacing a user’s identity on e- conduct denial-of-service attacks in mail. This includes the use of false or any form. misleading subject headers and
3. Sending harmful computer viruses. presentation of information in the
4. Any intentional activity that distribution of e-mail. degrades the quality of the 7. Sending or forwarding chain letters. network. 8. Distributing or forwarding unsolicited
5. Other activities that will cause commercial e-mail. congestion, disruption of networks 9. Soliciting money for religious or political or systems including, but not limited causes, or advocating religious or to, internet games or online gaming. political opinions.
The university provides students access to e-mail 10. Copying, disseminating or printing and considers that privilege (not a right) to be an copyrighted materials (including articles, important form of communication. We are images, games, or other software) in moving towards an era where all official violation of copyright laws. communications with students will be via e-
41 The management of University computing $100 reconnect fee. This violation will resources is distributed among many University also be reported to the Vice President for bodies. Rules and regulations governing specific Student Affairs. resources are available through the individual governing bodies such as the open student If the student does not take the appropriate steps computer labs and the departmental computer as dictated by the Computing Ethics Policy to labs. Abuses of University computing resources resolve the complaint, the Office of Judicial Affairs will be referred to the appropriate university will be notified within 24 hours of his/her failure authority for consideration under the University’s to comply. At that time, an Administrative hold disciplinary processes. Student referrals will be will be placed on his/her account and his/her made to the Vice President for Student network portal will be deactivated until a Affairs. This referral may be accompanied by a conference is held with the Director of Judicial temporary suspension of computing privileges Affairs. awaiting outcome of the disciplinary process. In addition, Kentucky law contains specific statues Refer any questions or comments on this matter with respect to improper use of computers in to the Office of Judicial Affairs at (270)745-5429 state agencies. Therefore, improper use of or via e-mail at [email protected]. For University computing resources may be subject to technical support call the Western Kentucky criminal or civil legal action in addition to University Info Tech Help Desk at (270)745-7000. University disciplinary action. Information Resource Page at Western Kentucky Punitive Action University If the university receives a complaint from the Security: Anti-Virus Software Recording Industry Association of America (RIAA), Although antivirus software cannot completely Motion Picture Association of America (MPAA), or protect your computer from malicious files, it is by any other organization responsible for client far your best protection. Always run antivirus media, the following punitive actions will be software on your computer. The University taken: provides Symantec Antivirus software to students a. For the 1st offense the person will be that live on campus. removed from network access until the offending file is removed, and until Visit: www.wku.edu/antivirus he/she has gone to MMTH, 3rd floor, to read the policy, watch the RIAA video, Safe Computing: and sign a document stating the policy http://www.wku.edu/Dept/Support/Tech/itdiv/inf has been read and understood. otech/index.php?page=safecomputing
File Sharing: b. For the 2nd offense, the person will http://www.wku.edu/infotech/p2p/ be removed from network access for 1 month, the file will be removed from Security Alerts: their computer, they will meet with the http://www.wku.edu/infotech/index.php Director of Judicial Affairs to make sure ?page=471 they understand the importance of this violation, and go through the University’s Software Updates: disciplinary process which may include a http://www.wku.edu/infotech/index.php $50.00 reconnect fee if found ?page=473 responsible for violation of the policy. Desktop Support: c. For the 3rd offense, the person will http://www.wku.edu/infotech/index.php be removed from network access for 3 ?page=102 months, the file will be removed from their computer, and they will incur a
42 Students need to password protect their made in public, over a telephone, or through the computer operating systems (Oss) and keep up to mail should be viewed as equally subject to legal date on OS patches and updates; this will cut action if made over the Internet. down on the XDCC file sharing exploits. Support of Web Pages Computing Ethics Policy: The support of World Wide Web pages consumes http://www.wku.edu/infotech/uploads/File/IT_VP disk space, communications capacity, and /policies/compethics.pdf personnel time. University resources are subject to limitations and competing demands, and the Account Retention & Termination Guidelines: priority order of reasonable support for web http://www.wku.edu/infotech/uploads/images/IT pages is departmental, professional, and personal. _VP/Account%20Retention%20and%20Terminatio Thus, the Information Technology Division’s ns%20Guidelines%20-%20041008.pdf Network Department may determine the need to set rules for maximum size of pages residing on Internet and Electronic Mail Acceptable Use the University's multi-user systems and/or Policy: restrictions on access hours (wherever the page http://www.wku.edu/infotech/uploads/File/IT_VP resides). Such rules may vary between classes, /policies/acceptableusepolicy.pdf and the committee may create exception within a
Copyright Information class, e.g., personal pages created by students as Recording Industry Association of America: an instructional requirement might be given a http://www.riaa.com/physicalpiracy.php?content higher priority than other pages of that type. _selector=piracy_details_online Complaints or questions about Web policies or about the form and/or content of any particular Motion Pictures Association of America page should be directed to the IT Webmaster at http://www.mpaa.org/contentprotection/copyrig [email protected] . ht-info
Acceptable Use DIVISION OF STUDENT AFFAIRS Web publications using University computers or utilizing the University Internet connection or Mission address may only be used for instruction, Western Kentucky University is an educational research, or public service. With the exception of institution committed to the intellectual, consulting which qualifies as University public emotional, occupational, social, cultural, moral, service, use of University computing resources to and physical growth and development of all its promote for-profit enterprise or activity is not various constituencies. The University community acceptable. For instance, while faculty members is also committed to being purposeful, open, just, who provide private consulting services related to disciplined, caring, and celebrative. The mission of their disciplines might briefly describe these on the Division of Student Affairs is to assist each of their personal or professional pages and provide the Associate Vice Presidents and Directors information for direct personal contact, reporting to this position in meeting the goals, enterprises that fail to meet this definition should objectives and mission statements defined by not be promoted through the University network. their strategic plans as approved by the Division. In no case would public description of specific In addition, this office is charged with assisting the service offerings and prices be appropriate on a President and the general campus administration University subsidized Web service. in providing "out-of-the-classroom" learning experiences and services supporting the academic Individuals and organizations are reminded that mission and the Student Affairs/Campus Services their pages may be viewed by any person with mission for the University. network access, on- or off-campus, and should always be in good taste. Any statement, act, or offer which could lead to criminal or civil action if
43
CAMPUS PARTNERS TEAM (CPT) Goal: Mission: The goal of the CPT is to foster early identification The Campus Partners Team (CPT) is committed to of concerns about a student(s), early screening of student success and strives to maintain a campus problematic situations that adversely affect a environment that is conducive to learning both in student and/or the learning community, the and out of the classroom. Our Team aims to development of preventative, early and effective provide a safe educational opportunity of all interventions and action plans designed to members of its community. Our Team is support student development, and address designed to be proactive and help identify problems before they evolve into crises. Our persons whose behaviors are disruptive and approach is to help clarify risk and protective potentially endanger their own or others health factors related to the mental health, potential and safety. We will address situations and take stability and contextual issues affecting a student, appropriate action when students displaying as well as their implications for community living, harmful behaviors that potentially impede their academic achievement, and general student own or others ability to function within the development. community are identified. Community Effort Purpose: The entire campus community, including faculty, The Campus Partners Team (CPT) consists of Department Heads, Housing staff, and students University personnel with expertise in law themselves, are encouraged to report students enforcement/threat assessment/tactical behavior of concern to Campus Partners Team by applications, university centers operations, calling the Office of Judicial Affairs at 270-745- medical knowledge, Greek life, judicial affairs, 5429. Faculty, Housing staff, and students residence life, sexual assault, counseling, themselves are identified as the front line of academic retention and student interface with students who exhibit behavior that programming. We will use a collaborative effort is distressing, disturbing, disruptive, or to assess disruptive behaviors and depending on threatening harm to themselves or others. As the situation, team members with specific areas part of a community safety and student support of specialization/responsibility may be called efforts, the CPT invites all faculty, staff, and upon to lead the Team. students to participate in early reporting of their concerns to the team, whose members can assess The team will also work to help create a campus the student’s needs and provide needed culture of caring for students of concern and a resources to help the student succeed. crisis education program for the campus as a whole. The Vice President for Student Affairs will The University encourages everyone in its keep senior officials advised of situations and community to be alert to the possibility of threats specifically will communicate with the President and acts of violence on the part of employees, and the Vice President for Public Relations on former employees, students, former students, matters. Other individuals may also be consulted customers and strangers. The University will as needed. All faculty and staff are reminded to handle any report of violence in a confidential contact the University Police as a first step if the manner, to the extent permitted by law and student of concern is in immediate danger of policy, and will release information related to hurting themselves or others. Faculty and staff such reports only on a need-to-know basis. If you should contact Counseling and Testing (C&T) at provide contact information, we can contact you 270-745-3159 if they wish to consult with a to let you know we are addressing your concern. Counseling & Testing staff member if the situation You are encouraged to identify yourself because involves clinical urgency. The Team will meet on a you can assist the team if clarification or weekly basis to review reports brought forward by additional information is needed. Anonymous faculty, staff, and students concerning disruptive, entries will be evaluated based on the information inappropriate, and/or harmful behavior. provided. However, providing incomplete
44 information may not allow the individual to behavior which poses a danger of causing receive the help or resources needed. physical harm to self or others, or inappropriate behavior that The University prohibits individuals from making demonstrates a student’s inability to care deliberately false or misleading reports of for self, and/or violence or threats of violence under this policy. instances of inappropriate behavior, Individuals who make such reports will be subject which would cause significant property to disciplinary action up to and including damage, or would directly and suspension or termination of employment. substantially impede the lawful activities of others, or that substantially interferes FERPA Issues (Family Educational Rights and with or impedes the educational Privacy, Department of Education, Federal experiences of others, or would interfere Register, 73(237), 34 CFR Part 99, January 8, with the educational process and the 2009) orderly operation of the University, FERPA covers written records; however, and/or observations made by college administrators, instances where a student engages in faculty, staff and students are not covered by inappropriate behavior where a FERPA. Faculty, staff and students can therefore contributing factor is failure to follow a report to the CPT concerns about students’ prescribed medical or psychological behavior which they have observed without treatment plan; and/or violating FERPA. instances of inappropriate behavior that
causes a chronic, inordinate use of Policies and Procedures for Dealing with university resources including, but not Students Displaying Behavior Due To Emotional limited to, staff time, psychological Disturbance services, medical services, and/or The intent of the following policies and emergency services, thereby resulting in procedures is to support an appropriate living and an undue burden to the University. learning environment at Western Kentucky
University for faculty, staff, and students. When it has been reported or it is determined by Incidents of disruptive behavior brought on by the Vice President for Student Affairs or his/her emotional disturbances will be assessed and designee that a student has allegedly participated treated with care for their effects upon the in one or more of these behaviors, the student student displaying the behavior and the total will be required to present himself or herself University community. within one business day, to the Director of
Counseling and Testing or his/her designee. Western Kentucky University recognizes the fact that emergencies may arise due to what appears If the circumstances indicate that an evaluation is to be a student displaying disruptive behavior due in the best interest of the student and the to emotional disturbances. Such emergencies University, the Vice President for Student Affairs may create a threat to the student or others, but or the Director of Judicial Affairs shall contact one must be evaluated by competent medical of two local psychiatrists, who are on retainer professionals. When emergencies of this nature with the University. occur, they are reported to the Office of the Vice President for Student Affairs. Based on the request made by the Vice President for Student Affairs, the psychiatrist may admit the Demonstration of psychological or physical harm, student to one of the local hospitals for or disruptive behavior caused by manifestations treatment. Assistance may be obtained from the of a serious psychological problem include, but University Counseling and Testing Center and the are not limited to: WKU Police in handling such cases.
instances where a student engages in, or threatens to engage in, inappropriate
45 The psychiatrist will advise the University and the not the student can benefit from the educational student of suggested further treatment after the programs at Western Kentucky University, or if student has an overnight stay in the hospital. the student poses a potential danger to After consultation with the psychiatrist and the himself/herself or others, the University will review of past behavior of the student, the Vice require an evaluation. The evaluation will be President for Student Affairs will determine if conducted by an appropriate professional outside withdrawal procedures should be initiated. The the University who shall serve in an advisory purpose of these procedures would be to remove capacity to the University. When necessary, the the student from campus housing and/or from cost of this required evaluation shall be the the University for the care of the student and the responsibility of the University. Should a student University. desire a second evaluation or an evaluation by a professional of his/her choice other than that The student will be notified in writing by the Vice provided by the University, then the student shall President for Student Affairs or his/her designee bear the cost of such evaluation. to appear for a meeting. The student does have the choice of obtaining the The Office of Judicial Affairs is responsible for the required evaluation or leaving the University. A University disciplinary process. This policy does student choosing to leave the University prior to not preclude a student’s removal from the receiving the evaluation will be withdrawn from University, or any unit, class, or program, for the University under the University policy disciplinary reasons in accordance with WKU’s governing withdrawals. In accordance with the Student Code of Conduct. The Office of Judicial University Student Record Policy, the Vice Affairs or the Vice President for Student Affairs President for Student Affairs or his/her designee, and the Counseling and Testing Service and may inform the student's parents, spouse, or Student Health Services, with appropriate some other member of the family regarding releases, may consult to determine whether a concerns of the student's safety or the safety of student accused of violating the University’s others. Student Code of Conduct should be diverted from the disciplinary process to these procedures. Should the student choose not to meet for an Conversely, these departments, with appropriate evaluation, a conference of appropriate staff shall releases, may consult to determine whether a be convened to determine what action should be student referred for consideration for a medical taken. First, the student will be informed by the withdrawal might be more appropriately handled Vice President for Student Affairs or his/her through the student disciplinary process. A designee that the student could be withdrawn student who is withdrawn from the university, from the University. If a dependent student still under the provisions of this policy, has the refuses an evaluation, his/her parents or opportunity for one appeal. immediate family may be informed, when appropriate, of the refusal to meet with the Medical Withdrawal should not be imposed when appropriate professional. When appropriate and judicial, academic, or other responses are readily on a "need to know" basis, certain University available and the student’s situation can be officials and staff, such as residence hall staff, the addressed through those avenues. Furthermore, student's academic dean, or other University when possible and appropriate, efforts will be personnel, shall be notified of the concern about made to persuade the student to voluntarily the student and the student's refusal to withdraw withdraw and to follow a course of treatment or to be evaluated by an appropriate person. In needed to resume student status. the final analysis, the University has the authority to withdraw a student whose behavior is A. BEHAVIORAL EVALUATION REQUIREMENTS sufficiently disruptive due to emotional When a student's behavior is sufficiently disturbances even though an evaluation interview disruptive due to emotional disturbances to cause with the student has not been held because of the University staff members to question whether or student's unwillingness to be evaluated.
46 In the event that the student complies with the University, a student may have their behavior request for evaluation, then one of five actions under review for a period of time while will follow based upon the results of the undergoing treatment. The University will require evaluation: that any behavior problem be corrected and/or 1. The student may be allowed to remain terminated and/or that corrective medical or enrolled at the University with no therapeutic action be taken. treatment; III. Remaining Enrolled at the University with a 2. The student may be allowed to remain Facilities Restriction enrolled at the University with treatment At times, the students who remain enrolled at the and be allowed to remain in on-campus University and in treatment may be required to living; leave University residence hall and/or be restricted from using other University facilities. 3. The student may be allowed to remain Requiring a student to leave the environment of a enrolled at the University with treatment university residence hall and to live at home or in but not be allowed to live in a residence a more appropriate place while seeking treatment hall or other University owned or and, (in some cases, carrying reduced course controlled property; and/or they may be loads) as a commuting student may be restricted from other areas of campus as appropriate. Furthermore, the behavior of the appropriate; student may be sufficiently disturbed and disturbing in a residence hall environment to 4. The student may withdraw from the make it essential that the family or others assume University voluntarily; or responsibility for the student's care; yet, the student's classroom behavior is sufficiently 5. The student may be withdrawn from the controlled and that he/she can be permitted to University involuntarily. continue class work at a reduced load level. The student's behavior will be under review by the B. ENROLLMENT OPTIONS Office of Judicial Affairs during this time to insure I. Remaining Enrolled at the University with no appropriate conduct. Treatment Based upon the results of the evaluation and The intention of this policy is to provide another solely at the discretion of the University, the option for the student so that the student can student may be allowed to remain enrolled at the receive treatment and still maintain an University with no treatment. Any behavior appropriate level of course work. problems will be corrected by the student immediately. A period of time may be designated If the student agrees to engage in counseling as during which the student's behavior is under required and to leave the University residence hall review by the Office of Judicial Affairs. voluntarily, the Director of Housing and Residence Life, or his/her designee, is informed and will II. Remaining Enrolled at the University with implement the withdrawal from the residence Treatment and Remaining in On-Campus Living hall. If the student is required to engage in Based upon the results of the evaluation, the counseling and/or to leave the residence hall and University has the right to require the student to is unwilling to do so, the Vice President for meet certain conditions of treatment. The cost of Student Affairs or his/her designee will implement any treatment (such as counseling/therapy) involuntary withdrawal from the residence hall required of the student shall be the and/or the University as provided in the student's/parents' responsibility. involuntary withdrawal section.
If the student is allowed to continue enrollment, a Behavioral Agreement or a probation period may be appropriate. Solely at the discretion of the
47 IV. Voluntary Withdrawal from the University for University professionals as appropriate and Disruptive Emotional Health Reasons necessary may be requested. The conference A voluntary withdrawal is defined as one in which shall be treated by the professional staff as a the recommendation to withdraw a student for priority since time may be a crucial element in disruptive behavior related to emotional implementing the withdrawal procedure in the disturbance has been made by the Director of most helpful way for the student. Counseling and Testing or his/her designee, or an off-campus evaluator, and the student concurs This panel will convene within two (2) business with the withdrawal recommendation. The days of the student's decision to reject the professional staff is concerned with attempting to recommendation of the off-campus evaluator. insure continued therapeutic help for the student The Vice President for Student Affairs or his/her outside the University community; therefore, the designee will have the authority to take student's parents, spouse, or some other member appropriate interim action until the Review Panel of the family may be informed of the withdrawal can be convened. If the decision for withdrawal and the need for arrangements for additional remains after the consideration of any new therapeutic care. pertinent information presented by the student, the Vice President for Student Affairs will initiate Normally, the Vice President for Student Affairs or the withdrawal process and will have the his/her designee will reach a decision about authority to take whatever action may be withdrawal in discussions with the student and necessary until the student is withdrawn. If the student's family. The decision is then necessary, the Vice President for Student Affairs conveyed to the Office VSPA to authorize will arrange for a meeting which may include the preparation of the University withdrawal form. student, the student's family, the off-campus evaluator and/or other professional staff involved V. Involuntary Withdrawal from the University in the case. The purpose of this meeting is to for Disruptive Emotional Health Reasons discuss the rationale for the withdrawal decision An involuntary withdrawal is defined as one in with the student and/or family, to make which the recommendation of withdrawal for recommendations regarding the appropriate disruptive emotional reasons has been made by treatment for the student, and to stipulate the Director of Counseling and Testing or his/her conditions for possible readmission to the designee, or an off-campus evaluator and the University. student does not choose to accept this recommendation. VI. Administrative Withdrawal A request for an administrative withdrawal is When the withdrawal recommendation is not initiated by the university because of a accepted by the student, the Vice President for disciplinary situation or when, in the professional Student Affairs will convene a Review Panel to judgment of a health care provider, psychologist meet with the student to review any new and/or university administrator, there is reason to pertinent information. believe a student is a substantial threat to him/herself or interferes with the welfare of other The student has three (3) business days to provide members of the university, the education process, any new information to be considered. The or the orderly operation of the university. Review Panel will consist of the Vice President for The Vice President for Student Affairs, Director of Student Affairs, the Director of Housing and Judicial Affairs or the Vice President for Academic Residence Life (if residential), the Director of Affairs, or their respective designees, will notify Health Services, The Director of Judicial Affairs, the student of the involuntary withdrawal, and the Director of the University Counseling and the Registrar will be directed to withdraw the Testing Center and the chairman of the Campus student from all classes in which the student is Partners Committee. The Review Panel will be currently enrolled and cancel registration that has convened and chaired by the Vice President for occurred for any future terms. The Office of the Student Affairs. The involvement of other Registrar will notify the student's instructors of
48 the withdrawal, and "W" grades will be recorded is taken by one of the following: Vice President for for the term in progress. Student Affairs, the Chairman of the Campus A student who is administratively withdrawn will Partners Committee, and the Director of Judicial have a registration hold placed by the Office of Affairs, in consultation with Housing and Judicial Affairs or the Vice President for Academic Residence Life staff, University Counseling and Affairs to prevent the student from being Testing Center staff, or Health Services staff, in readmitted or re-enrolled unless cleared by the cooperation with the student's family if possible. appropriate administrator or the respective Hospitalization may be required. Involving the designee. A student may file a written appeal of student in these actions may not be possible an involuntary withdrawal through the office that because of the nature and degree of the student's administered the withdrawal. Tuition refund illness. These situations are considered appeals for administrative withdrawals are emergencies and one of the following offices will handled in a separate procedure, and instructions coordinate the efforts of the University: the Vice may be obtained from the Bursar's Office. President for Student Affairs, the Office of Housing and Residence Life, the University VII. Medical Withdrawal Counseling and Testing Center, Health Services, A student may request and be considered for a outside medical or psychiatric resources. medical withdrawal from all courses in a term when extraordinary circumstances, such as a The Vice President for Student Affairs will be serious physical or mental illness or injury, involved in special emergency procedures and is prevent the student from continuing his or her immediately notified of the actions taken. As classes after the midpoint of a term, and emergency situations, these cases fall outside the incompletes or other arrangements with the procedures stated above for voluntary instructors are not feasible or possible. withdrawals except that the student will be informed in writing of the rationale for the A medical withdrawal must be substantiated with withdrawal recommendation and of his/her right appropriate documentation from the attending to present any pertinent information in rebuttal health care provider. Once the rationale for a to the withdrawal recommendation for medical withdrawal has been validated by the consideration by the aforementioned Review Office of the Registrar, the student's instructors Panel. The Review Panel will be convened and will be sent notification of the withdrawal, and chaired by the Vice President for Student Affairs "W" grades will be recorded for each course. or his/her designee. Due to the emergency nature of the situation, most often the student will be A student who requests a medical withdrawal, or informed of his/her right to present pertinent an individual requesting a withdrawal on behalf of information in rebuttal after the student has been the student who is physically or mentally unable removed from campus. The Vice President for to request the withdrawal, should contact the Student Affairs will have the authority to take Office of the Registrar to obtain medical whatever interim action is necessary until the withdrawal procedures. Tuition refund appeals for Review Panel can be convened. If after medical withdrawals are handled in a separate consideration of any pertinent rebuttal evidence procedure, and instructions may be obtained from presented by the student, the decision for the Bursar's Office. withdrawal remains, the Vice President for
C. EMERGENCY REMOVAL OF A STUDENT FROM Student Affairs will process the withdrawal. The THE UNIVERSITY student will have three (3) business days, or three Exceptional situations may occur in which a (3) business days after their release from a student is judged to be out of contact with reality hospital or other health institution, whichever is and unaware of the consequences of his/her longer, to present rebuttal evidence to the panel. actions, or where the student is potentially D. WITHDRAWAL PROCEDURES harmful to himself/herself or others at that time. The following steps are taken in processing all Action to remove the student from the university psychological withdrawals:
49 1. The student's I.D. card must be returned to evaluations which may be required. The Vice the office of the VPSA. Residential students President for Student Affairs may contact the must be checked out of their rooms and must University Counseling and Testing Center, the turn in their room keys. Director of Judicial Affairs, or the Director of Health Services to determine if the conditions 2. The withdrawal is processed by the office of affecting readmission have been met. The Vice the VPSA recommending appropriate refunds President for Student Affairs will then notify the for tuition and other fees. The withdrawal Admissions Office that readmission may be record will show that the student withdrew granted if the student is otherwise eligible. "for health reasons."
3. Exceptions to the University grading policies WESTERN KENTUCKY UNIVERSITY’S SEXUAL may be recommended by the Vice President OFFENSE POLICY for Student Affairs when such exceptions are deemed necessary. Final approval for such Statement exceptions will be made by appropriate Western Kentucky University is committed to academic officials. providing an atmosphere of higher learning in which students can achieve their goals and 4. Any conditions for possible readmission to the potential. The University is committed to creating University (such as psychiatric clearance) and and maintaining a community in which all persons any conditions to be in effect following the who participate in university programs and student's withdrawal from the University activities, as well as all guests and visitors while (such as ineligibility to visit the University on university property, can work together in an campus) will be described in a letter prepared atmosphere free from all forms of assault, by the Vice President for Student Affairs. The exploitation, or intimidation, including that which Registrar and the Director of Admissions will is sexual in nature. Because the personal safety of be notified that the Vice President for the students, staff and faculty is a priority, WKU Student Affairs or of his/her designee must will not tolerate sexual assault or sexual be contacted if readmission is requested. misconduct. Kentucky state law also prohibits Final approval for readmission lies with the such conduct. Perpetrators of this behavior are Vice President for Student Affairs. subject to university sanctions as well as criminal
E. READMISSION PROCEDURES and civil penalties. Guests and visitors are held University Policy requires any undergraduate responsible for their actions while on university student who has been away from the University property. Students are responsible for the for two (2) or more semesters, to submit an supervision of their guests.
Application for Undergraduate Readmission. Definitions Associated with Sexual Offenses Pursuant to University Policy, any undergraduate Sexual Misconduct / Sexual Abuse: attempting student who has been away from the University or making sexual contact with a person against on an approved medical withdrawal for two (2) or his/her will OR with a person who is physically, more semesters must submit an application for mentally, or legally unable to give consent. Sexual readmission. All applications with an indication of Misconduct includes, but is not limited to, past medical withdrawal are subject to review by inappropriate touching or fondling of intimate the Office of Judicial Affairs. body parts. The Office of the Vice President for Student Affairs and the Office of Judicial Affairs are to be Sexual Assault / Rape: sexual intercourse or contacted regarding the application of students penetration (anal or vaginal) with another person whose readmission to the University is subject to by means of forcible compulsion, or with a person psychiatric clearance. The Director of Judicial incapable of consent by reason of age and/or Affairs or his/her designee will notify the student mental or physical incapacity. Physical/Mental and the Admissions Office of any information or incapacity includes, but is not limited to, persons who are unconscious, under the influence of
50 drugs or alcohol, or otherwise unable to 3. IF YOU BELIEVE YOU WERE GIVEN A communicate consent. DATE RAPE DRUG, wait to urinate until Consent: the positive cooperation in an act; an you arrive at the hospital. However, if attitude in accordance with a behavior; an you can't wait, collect your first urine in a exercise of free will. The person giving consent or clean container with a lid and take it to permission must act freely and voluntarily AND the emergency room or police station have knowledge of the nature of the act involved. with you. Also, be sure to tell the emergency room personnel your Forcible Compulsion includes physical force or the symptoms and that you believe you were threat of physical force, expressed or implied, given a date rape drug so they can take which places a person in fear of immediate death the necessary samples. or physical injury or kidnap of self or another 4. CONTACT SOMEONE for support and person. A victim is not required to fight back. information (family, friend, university Placing a person in a continual state of fear staff, or campus police). You can also call and/or subjecting that person to an environment 1-800-656-4673 or 846-1100 to talk with of emotional, verbal, or physical duress is a rape counselor. sufficient to constitute force. 5. SEEK MEDICAL ATTENTION to address Crisis Response physical health needs, to insure that you Sexual assault is an act of violence. The victim of are disease- and injury-free, and to an assault may be in a state of shock and disbelief, collect important evidence in the event and may be feeling a variety or emotions such as of a later decision to take legal fear, anger, helplessness, shame, and/or guilt. A action. Hospital emergency rooms victimized student may not know who to trust or provide evidentiary exams, which include where to turn for help. The student who has been testing and treatment for sexually sexually assaulted has many options in seeking transmitted infections, pregnancy, and assistance. A number of resources are available physical trauma. Emergency medical both on and off campus to assist assault victims. care can be received at The Medical Although it is the student's option whether to Center of Bowling Green (250 Park Street seek legal, medical, and/or psychological services, or 745-1000) or Greenview Hospital students are encouraged to utilize these (1801 Ashley Circle or 793-1000). For resources in order to make the most informed victims assaulted in the Commonwealth choices regarding prosecution, physical safety, of Kentucky, these exams are free of and emotional recovery. charge. Should you need transportation, the University's Police Department (745- If you are the victim of a sexual assault, please 2548) can assist you. If you choose not know that you are in no way to blame for the to have an evidentiary exam conducted, criminal behavior. Here are some guidelines to please consider an appointment at a help you in the aftermath of a sexual assault: health department, Health Services (745- 1. GO TO A SAFE PLACE as soon as possible. 5641), or with your regular physician. 2. TRY TO PRESERVE ALL PHYSICAL 6. CONSIDER COUNSELING for support and EVIDENCE. Do not wash, bathe, use the to help you deal with a variety of feelings toilet, or change clothing if it can be that often follow an assault. Free and avoided. If changing clothes is a must, confidential counseling services are put all clothing worn at the time of the available through WKU’s Counseling and assault in a paper bag, not plastic. A Testing Center (745-3159) or through plastic bag can be used if paper is not Hope Harbor (846-1100): A Sexual available. However, do not seal the bag Trauma Recovery Center (782-5014). tightly, as that can cause a breakdown of the evidence. 7. If you choose to REPORT THE ASSAULT, you can contact law enforcement by
51 calling 911 or WKU police at 745-2548. A (745-2548) can assist you. If you choose not to call to the university police does not have an evidentiary exam conducted, please mean that you must bring criminal consider an appointment at a health department, charges. The decision to file an official Health Services, or with your regular physician to police report is yours to make. If the address issues relating to sexually transmitted assault did not occur on campus, infections, pregnancy prevention counseling and university law enforcement can assist physical trauma. you in determining how and where to file a police report. Timely notification helps Legal or Judicial Reporting Options the police in conducting their Campus Judicial Process investigation and it provides a better Pursuit of University disciplinary actions against chance of successful prosecution. You are an alleged assailant (if the accused is also a encouraged to report the sexual assault Western student) may result in disciplinary action and have it documented, even if you are if the assailant is found to be in violation of this not sure about filing formal criminal policy. For assistance, please contact the Office of charges. Regardless of whether you Judicial Affairs 745-5429. report the incident to the police, you are Grievance Procedures still encouraged to seek medical The University Disciplinary process is a attention to insure your own personal confidential process and complies with the Family safety. Educational Rights and Privacy Act of 1974 Reporting an assault and receiving (“FERPA”). The University is committed to medical treatment does not require that providing a judicial and disciplinary process that is the victim press charges. It does, sensitive, supportive, expedient, and respectful of however, allow the collection of data and the individual rights of all involved. Depending on information that can be used should the the status of the perpetrator (i.e., student, victim choose to press charges. faculty, or staff) there are different methods through which grievances may be filed. If you NEED ASSISTANCE OR ADVOCACY, contact your residence hall staff, the Office of Judicial A. If the alleged perpetrator is a student, the Affairs (745-5429), the campus counseling center grievance should be filed with the Office of (745-3159), or Hope Harbor (846-1100) for Judicial Affairs in 431 Potter Hall, 745-5429. accompaniment to medical and/or legal proceedings and/or referral for other support B. If the alleged perpetrator is a staff or faculty services. member, the grievance procedure set forth under appropriate board policy as defined in Medical Assistance to Sexual Assault Victims the Student Handbook, shall be followed. If you have been assaulted it is recommended Information may be reported to the following that you call 911 immediately to get medical officials: assistance and protection. Equal Opportunity / 504 / ADA Please seek medical attention to address physical Compliance Director 745-5121. health needs to ensure that you are disease- and injury-free as well as to collect important The Director of Human Resources 745- evidence in the event of a later decision to take 5360. legal action. Hospital emergency rooms provide evidentiary exams, which include testing and The Vice President for Student Affairs treatment for sexually transmitted infections, (The Office of the VPSA) 745-2791. pregnancy, and physical trauma. For victims assaulted in the Commonwealth of Kentucky, The Associate Vice President for these exams are free of charge. Should you need Academic Programs and Personnel transportation, the University's Police Department (Office of Academic Affairs) 745-6169.
52 Criminal Prosecution prepared to make that decision right now. Reporting a sexual offense to the police begins However, a delayed report could result in loss of the legal process for prosecution. The sooner an physical evidence which would be vital in the assault is reported to the police, the more likely court proceedings should you change your mind valuable evidence can be collected. If you decide about prosecution. to file a criminal report, please contact the campus police (745-2548) or the local law Campus and Community Resources enforcement agency (see University and University Police ─ 745-2548 Community Resources) where the crime occurred. A reporting agency; Transportation to the hospital upon request and immediate Civil Complaint assistance with securing a safe environment A civil suit for damages may be brought against the assailant regardless of whether criminal or TIPLINE ─ 745- 8773 campus judicial charges are pursued. If you wish ─ ─ to explore this option, please contact a private Bowling Green Police Department 911 393- attorney. 4244 A reporting agency; Transportation to the Anonymous Report hospital upon request Even if you decide not to press charges against an offender, you are encouraged to make an anonymous report. Although the perpetrator ─ cannot be charged if you report anonymously, the Counseling and Testing Center 745-3159 University may be able to use the information to Individual counseling; Educational Programs evaluate and improve campus security. If you and Support to friends and families of have been the victim of sexual assault or have survivors knowledge of such a crime, you may report it Sexual Assault Services Coordinator ─ 745-3159 through the anonymous TIPLINE at 745-8773. Crisis and Individual counseling; Support and
Law Enforcement assistance and Awareness programs
Students, employees, and visitors are subject to Health Services ─ 745-5641 all local, state, and federal laws, in addition to Physical exams, pregnancy testing and campus policies, procedures, and regulations. The sexually transmitted infections (STI) primary focus of the University Police is on screenings and Educational programs Western owned and controlled property. However, the WKU police department maintains a Office of the Vice President for Student Affairs ─ cooperative working relationship with all other 745-2791 local, state and federal law enforcement agencies University reporting office; Assistance with and has an interagency agreement with Warren coordination of other resources available County Sheriff’s Office for county wide jurisdiction. Office of Judicial Affairs – 745-5429 University reporting office; Handles judicial Reporting Requirements proceedings Although you are not required to report sexual assault to the police, you are encouraged to give Hope Harbor, Inc: A Sexual Trauma Recovery serious consideration to this option. Please be Center aware that if you go to the hospital, the staff will Crisis Line: 1-800-656-HOPE (4673) or 846-1100 most likely report the assault to the police. It is up Business Line: 782-5014 to you, however, to decide if you want to talk to Hotline; Advocacy; Counseling and Hospital the officer or not. Reporting an assault to the Accompaniment police does not mean you have to prosecute. You may not wish to prosecute or you may not feel Medical Center ─ 745-1000
53 Medical exams; Collection of forensic rights and choices of those who have been evidence assaulted, and making full use of campus resources to educate themselves on this serious Greenview Hospital ─ 793-1000 problem. Unfortunately, sexual assault can still Medical exams; Collection of forensic happen, even when you take all the necessary evidence precautions. The following guidelines can significantly decrease your risk of assault. It is Residence Hall Directors, Coordinators, Resident important to realize that if you have been Assistants sexually assaulted and you did not follow these A referral office; Guidance and support and guidelines, the assault is still not your fault. Educational programs Know your sexual limits and communicate Awareness and Prevention of Sexual Assaults them clearly. Throughout the academic year, various University departments offer educational and preventive Avoid the use of substances, including alcohol programs in a variety of formats, which focus on that may cloud your judgment of a situation the issue of sexual assault. These programs are or a person. If you should choose to use presented through classroom presentations, alcohol or drugs, please be aware of your workshops, seminars and video/informational limits and develop a safety plan before brochures. All members of the University engaging in an activity. community are encouraged to actively participate Be assertive and confident. Confrontational in becoming educated about this issue and words and behaviors can effectively deter incorporating that knowledge into their daily some assailants. routines on campus. Awareness/prevention programs may be included in the following: When someone pressures you sexually, don’t be afraid to say No. M.A.S.T.E.R. Plan / New Student Orientation Be as direct as possible about your UC 101 Classes – University Experience intentions/expectations. If you feel you are Health Services Programs being misinterpreted, restate your position. University Police Safety Programs Have a heightened awareness of your Fraternity/Sorority Education Programs surroundings, particularly in new or unfamiliar situations. Rape Aggression Defense (R.A.D.) Classes Try to determine potential threats or Student Escort Services (745-3333) challenges to your personal safety and Housing and Residence Life Programs mentally prepare yourself for a variety of intervention strategies: make a scene; alert a State Sexual Assault Awareness Month friend; leave the situation, etc. Activities Trust your intuition. If a particular person or Counseling and Testing Center situation makes you feel uncomfortable, Outreach/Educational Programs unsafe, or uncertain, choose an alternative. Risk Reduction IF YOU DECIDE TO FIGHT BACK, remember WKU recognizes the need for healthy and that the vulnerable targets of an assailant's successful relationships. Prevention of sexual body are the eyes, nose, throat, stomach, and assault begins with those who are committing the groin. However, please be aware that offenses, but can be supplemented by the use of physical resistance is not always a wise methods to reduce the risk of potential option, as it may further aggravate the victimization. All students can play a role in assailant. combating sexual assault by holding perpetrators accountable for their actions, supporting the Never leave your beverage unattended or accept a drink from an open container.
54 When you go to a party or club, go with a because a person has had sex with you group of friends. Arrive together; watch out before, they are willing to have sex again. for each other; and leave together. 9. Realize that a person can consent to Don't be afraid to "make waves" if you feel kissing or other sexual activity WITHOUT threatened. If you feel you are being consenting to intercourse and/or oral pressured or coerced into sexual activity sex. against your will, don't hesitate to state your feelings and get out of the situation. A few minutes of social awkwardness or WESTERN KENTUCKY UNIVERSITY embarrassment is better than the trauma of a SEXUAL HARASSMENT POLICY sexual assault. Statement of Position Because sexual misconduct can have serious Western Kentucky University is committed to social, academic, and legal consequences for the providing a working and learning environment perpetrator as well as the victim, reduce your risk that is free from sexual harassment and it is the of committing a sexual offense by following policy of this University that sexual harassment in these simple rules: any form will not be tolerated. Management and supervisory personnel, at all levels, are 1. Avoid use of substances that may cloud responsible for taking reasonable and necessary your judgment. Also, avoid sexual activity action to prevent sexual harassment. All with someone whose judgment is members of the University community, impaired by drugs or alcohol. employees, and students are required to 2. Be aware of others’ limits and promptly report conduct that could be in expectations. Respect their boundaries. violation of this policy.
3. If someone says No to your sexual The University will take measures to periodically advances, recognize that it is not a educate and train employees regarding conduct rejection of you as a person. that could constitute a violation of this policy. All 4. Make sure you have a person’s complete management and supervisory personnel are consent before engaging in sexual expected to participate in such education and activity. Never pressure or force a training and to be knowledgeable concerning the person to have sex. University's policy.
5. If you feel you are getting "mixed All members of the University community are messages" from a potential sex partner, required to comply with the policy and ask for clarification. procedures outlined to address complaints. In 6. Pay attention to verbal indicators, tone addition to the procedures outlined herein, of voice, body language, etc. If any one discrimination and harassment complaints may be of these things indicates reluctance or filed with the U.S. Equal Employment Opportunity uncertainty, STOP and walk away. Commission or U.S. Department of Education, Office for Civil Rights. Any complaint of sexual 7. Know that a person who initially desires harassment filed under the University's policy sex has the right to change their mind at shall be processed even if the complainant also any time, and you are obligated to files a complaint or suit with an outside agency, respect that decision. While you may not U.S. Equal Employment Opportunity Commission, be able to control your sexual desires, or U.S. Department of Education, Office for Civil you ARE able to control your actions. Rights. Retaliation against anyone who makes a 8. Don’t assume that a person wants to complaint or participates in the complaint process have sex with you just because they will not be tolerated. dress provocatively or flirt with you. Also, don’t assume that just
55 The University will (1) respond to every complaint 1. Equal Opportunity/504/ADA Compliance of sexual harassment reported, (2) take action to Director provide remedies when sexual harassment is discovered, (3) impose appropriate sanctions on 2. The Director of Human Resources offenders in a case-by-case manner, and (4) protect the privacy of all those involved in sexual 3. The Vice President for Student Affairs harassment complaints to the extent it is possible. 4. The Office of Judicial Affairs The above actions will apply to the extent permitted by law or where personal safety is not 5. The Associate Vice President for Academic an issue. Programs and Personnel (Office of Academic Affairs) Definition of Sexual Harassment Sexual harassment is defined as follows: Office locations, addresses, and telephone numbers for the above officials are provided on Unwelcome sexual advances, requests for sexual the last page of this policy. Reports/complaints, favors, and other verbal or physical conduct of a whether informal or formal, received by the sexual nature constitute sexual harassment when: Director of Human Resources, the Vice President
1. Submission to such conduct is made either for Student Affairs, or the Associate Vice explicitly or implicitly a term or condition of President for Academic Programs and Personnel an individual's employment or educational must, in turn, be immediately reported to the experience; Equal Opportunity/504/ADA Compliance Office.
University Ombudspersons
2. Submission to or rejection of such conduct by The University has designated individuals to serve an individual is used as the basis for as University Ombudsmen. Information employment or educational decisions concerning the names, addresses and telephone affecting such individual; numbers of these individuals is available in each
3. Such conduct is sufficiently severe and of the offices listed above. Ombudsmen are pervasive so as to alter the conditions of, or available to provide only information and have the purpose or effect of substantially clarification regarding the University's policy and interfering with, an individual's work or are not authorized or designated to receive, academic performance by creating an investigate, or resolve complaints, or otherwise intimidating, hostile, or offensive working or participate in the complainant process. educational environment. Information disclosed to an Ombudsman by any person is confidential and therefore will not be Harassment does not include verbal expressions forwarded to the official(s) listed above. If a or written material that is relevant and complainant desires to report a complaint of appropriately related to course subject matter or sexual harassment, he/she must do so to at least curriculum, and this policy shall not abridge one of the four reporting officials listed above, in academic freedom or the University's educational accordance with this policy. mission. Unless otherwise provided herein, investigation Reporting Suspected Sexual Harassment of sexual harassment complaints shall be the Any individual who believes he/she may have responsibility of the Equal Opportunity/504/ADA experienced sexual harassment, or who believes Compliance Office ("investigator"). that he/she has observed sexual harassment taking place, should report this information Responsibilities of Ombudsmen immediately to one of the following "reporting As a University Ombudsmen, I am available to officials": provide only information and clarification regarding the University’s Policy Against Sexual Harassment and related procedures for
56 investigating and resolving complaints of sexual Unless otherwise provided herein, responsibility harassment. for the investigation of both formal and informal sexual harassment complaints shall be with the Information and/or complaints disclosed to me or Equal Opportunity/504/ADA Compliance Office any other University Ombudsman are confidential ("investigator"). The President has the authority and therefore such information and/or complaints to appoint an alternate investigator as will not be forwarded or reported to the reporting circumstances require and in his/her sole official(s) listed below. discretion. The procedures outlined herein shall control in the event an alternate investigator is University Ombudspersons are not authorized or appointed under any provision of this policy. designated to receive, investigate, or resolve complaints, or otherwise participate in the Complaints will be addressed as confidentially as complainant process. possible, considering the specific circumstances of the allegations, to protect the rights of both the If you want to report a complaint of sexual complainant and the person accused. The harassment, you should contact one of the four investigator may gather information from any reporting officials, listed below. If you request sources deemed necessary in an effort to fully assistance, I can assist you by arranging an investigate and resolve the complaint. appointment or meeting for you with one of the reporting officials. Investigator Conflict of Interest
A complete listing of University Ombudspersons The complainant, alleged offender and/or the and copies of the complete Sexual Harassment investigator may allege that the investigator has a Policy can be found on the Title IX link of the substantial conflict of interest. In that event, Judicial Affairs website at details supporting the alleged conflict of interest www.wku.edu/judicialaffairs must be submitted in writing to the President within five (5) business days of the date the Procedures for Investigation and Resolution of person alleging the conflict has notice of the Sexual Harassment Complaints investigator's identity. The President will Amendments to Procedures determine whether a conflict may exist, and, if so, The University specifically reserves the right to he/she shall appoint an alternate investigator in modify and/or amend any or all of the an expeditious manner. The President's decision is procedure(s) outlined herein at any time, in its final. In the event a request for an alternate discretion. In the event the University determines investigator is made and/or an alternate that circumstances warrant modification and/or investigator must be appointed, the specific time amendment of any part of these procedures, lines provided in the policy shall be suspended timely notice of same shall be delivered, in pending that appointment. writing, to all relevant and affected parties. Informal Complaint Process Western Kentucky University has adopted An individual who feels he/she has been sexually procedures to promptly and fairly address harassed may desire to resolve his/her complaint concerns and complaints about sexual informally (i.e., without formal disciplinary action harassment. Complaints may be submitted being taken against the accused individual and informally or formally. If a complaint implicates or without the formal investigatory process). involves both this policy and any other University Informal complaints are not required to be made complaint or grievance policy or procedure, the in writing. An example of an informal complaint is University may, in its discretion, suspend the one where the complainant requests only that an procedures relating to other complaints or appropriate university official counsel the accused grievance policies pending completion of the individual to cease and desist the alleged conduct, sexual harassment complaint procedures. and requests no other specific action(s) be taken Investigation of Complaints against the accused.
57 Persons making informal complaints of sexual 1. Details concerning the incidents or conduct harassment agree and understand that no formal giving rise to the complaint; disciplinary action will be taken against the 2. Dates and location of incidents; alleged offender based on an informal complaint. 3. Any witnesses to the alleged incidents or If the complainant chooses, he/she may at any conduct; time prior to resolution of the informal complaint 4. Action requested to resolve the complaint amend the informal complaint to a formal and prevent future violations of the policy. complaint. Notification to Person Accused/Supervisor: The If the alleged offender elects not to participate in alleged offender will be provided with a copy of resolving an informal complaint, the the complaint by the investigator within five (5) nonparticipation will not be considered as business days of the investigator's receipt of said damaging evidence but will not change or waive complaint. The investigator will notify the the University's responsibility to investigate and supervisor of the accused person regarding the to make decisions based on available information. complaint, in order that the supervisor may take appropriate temporary and/or remedial actions The investigator may, if the circumstances during the investigation. (Example: temporary warrant, request that the alleged offender's assignment, investigate leave of absence.) immediate supervisor counsel him/her regarding the alleged conduct, and/or may recommend Investigative Process: The alleged offender will be counseling, training, education, and/or other non- required to submit a written response to the disciplinary actions be implemented or complaint within five (5) business days of receipt undertaken. Attempts to resolve an informal of a complaint, a copy of which will be provided to complaint will be completed within thirty (30) the complainant by the investigator. days from the date of receipt of the complaint by the investigator. The complainant and the alleged The investigator will interview the complainant offender will be informed in writing of the and the alleged offender, may also interview outcome of the informal process. witnesses, supervisors, and/or any other persons who may have information about the alleged Note: The University will attempt to balance the incident, and may review personnel or other wishes of a complainant who does not want to file records relevant to the complaint. The a formal complaint with the University's complainant and the accused person shall be responsibility to respond to serious allegations permitted to suggest witnesses and/or other and take prompt, appropriate corrective action. A evidence, which shall be considered by the complainant who chooses not to proceed with a investigator. All individual interviews will be audio formal complaint may be asked to state that taped and subsequently transcribed in written preference in writing. format. Any person interviewed shall have the right to request a review of his/her transcribed Formal Complaints of Sexual Harassment statement for accuracy. Filing a complaint: Formal complaints must be delivered by the complainant to one of the four Investigative Findings: Within thirty (30) days of reporting officials referenced on page 3. The receiving the formal written complaint, the formal complaint must be filed as soon as possible investigator will assess whether a violation of the after the alleged incident occurred or after policy has occurred and will submit findings in attempts to resolve the situation informally have writing to the complainant and the person been unsuccessful. accused. If the investigator finds by a preponderance of the evidence (that it is more The formal complaint must be in writing, signed likely than not) that the alleged sexual harassment by the complainant, and shall include the has occurred, the investigator shall notify the following information: accused person, his/her immediate supervisor, and the Associate Vice President for Programs and
58 Personnel (if the accused is a faculty member) or taken, and/or, in general, whether any discipline the Director of Human Resources (if the accused is will be imposed. a staff member). Appeal of Formal Complaint Resolution/ The supervisor of the alleged offender shall be Disciplinary Action responsible for acting on the findings of the Filing an appeal: Either the complainant or person investigator. In accordance with University accused may file an appeal of any decision disciplinary policies/procedures, the supervisor concerning the resolution of the complaint. An shall consult with and/or notify the appropriate appeal by either party must be made in writing, University administrative official(s) regarding delivered to the Office of the President in formal disciplinary actions to be taken against the Wetherby Administration Building within five (5) person accused. business days of receipt of the notice of resolution/disciplinary decision. Disciplinary Action: Within ten (10) business days of receiving the investigator's findings, the The written appeal must state in detail the supervisor shall meet with the accused person to reason(s) for the appeal and shall address one or discuss the findings and recommendations and more of the following: shall determine appropriate disciplinary action. 1. If the appeal alleges the findings of the investigator included relevant factual errors In making a decision regarding discipline, the or omitted relevant facts, the appeal shall supervisor shall consider properly established specify each and every alleged factual error, records of previous conduct and the seriousness and/or details of each, and every relevant of the violation. A complaint made more than fact that was omitted from the investigation; twelve (12) months after the incident shall not be 2. If the appeal alleges substantive procedural the basis for formally disciplining any person errors, the person appealing shall identify accused of sexual harassment. However, where each and every instance of said substantive there are allegations of sexual harassment made procedural error; within the twelve (12) month period and a pattern 3. If the appeal alleges relevant and substantive or practice of sexual harassment exists or prior issues or questions concerning interpretation complaints of sexual harassment have been of University policy, the person appealing confirmed, the supervisor shall consider the shall state, in detail, the issues/questions totality of information in determining appropriate supporting this allegation; discipline, and may also take formal disciplinary 4. If the appeal alleges new information or action. The supervisor may also review any part of evidence, the person appealing shall specify the investigative records. the reasons why said information was not Appropriate discipline may range from an oral available or provided to the investigator reprimand up to and including during the investigation, including specific termination/dismissal for cause or any other reasons why said information could not have appropriate remedial action. The investigator and been provided on a timely basis; the Associate Vice President of Academic Affairs 5. If the appeal alleges either that the action(s) for Programs and Personnel (if the accused is a or inaction(s) of the supervisor in response to faculty member) or the Director of Human the findings of the investigator will not Resources (if the accused is a staff member) shall prevent future violation(s) of this policy, the be consulted regarding disciplinary decisions. person appealing shall specify, in detail, the reasons and basis for this belief/allegation. Both the accused person and investigator will be notified in writing of the decision of the No disciplinary or other action based on the supervisor. The investigator will, in turn, notify complaint shall be taken against the alleged the complainant regarding the resolution of the offender during the appeal process, although complaint, what corrective action, if any, will be temporary, interim measures may remain in place. As indicated herein, the University in its
59 discretion, may at any point in the complaint will be conducted and completed in an process elect to place the alleged offender on expeditious manner, considering all the administrative leave, with pay, or implement a circumstances. temporary reassignment. President's Review and Recommendation: The Sexual Harassment Appeal Committee: Appeals President shall review the recommendation and shall be submitted to a Sexual Harassment Appeal may either affirm, amend, or return the Committee whose members shall be selected and recommendation for further deliberation and appointed by the President. The Committee will recommendation by the Committee. The include at least one male and one female. President's review and decision will be conducted in an expeditious manner, considering all the Member Appointments: Both the complainant circumstances, shall be a final decision, and will and the alleged offender shall be provided with an be reported in writing to the complainant, person opportunity to submit written objections within a accused, the supervisor, and the investigator. specific time period to the appointment of any Committee member(s) on the basis of that Written Record of Complaints, Investigations, member's inability to act impartially. If the and Resolutions/Decisions President determines that a Committee member Written records of complaints will be marked cannot act impartially, then an alternate "CONFIDENTIAL" and will be retained in a appointment shall be made. The Committee shall separate and secure (locked) file in the Equal be appointed in a timely manner, considering all Opportunity/504/ADA Compliance Office. Records relevant circumstances. The President's decision shall be retained as required by state law. regarding Committee appointments is final. Written records relating to a finding that sexual Hearing/Committee Recommendation: The harassment has occurred may be placed in an Committee will conduct a formal hearing and will accused employee's official personnel file and allow the complainant and the accused person may include: (1) any document that has been ("the parties") to present information which, in mutually agreed to by the University and the the Committee's discretion, is relevant to the person accused of harassment; (2) a letter issued allegations. If the appeal involves allegations by the responsible administrator to the accused described in item 5, above, the Committee will person at the conclusion of a formal investigation, likewise consider the statement(s) of the which notifies the accused of actions, decisions supervisor. The Committee shall have sole and/or other recommendations concerning the discretion regarding the personal appearance of complaint; (3) a settlement agreement between any witness, whether to consider only the parties' the parties. statements and review only the written record, or any other matter regarding the conduct of the Dissemination of Policy hearing. The hearing will not be considered a The policy will be made available to all employees judicial hearing but rather an internal hearing at and students. Periodic notices sent to students, which the complainant and the alleged offender employees, and supervisors about the University's are present. Legal counsel will not be permitted to Policy Against Sexual Harassment will include be present during any part of the Committee information about the complaint procedure and hearing. The formal hearing shall be audio taped will refer individuals to designated offices/officials and transcribed. for additional information.
The Committee's deliberations shall be closed to all persons other than the Committee members and shall not be audio taped. Its recommendation will be determined by a majority vote, shall be in writing, and delivered to the President. It may be accompanied by a minority opinion. The appeal
60 STUDENT GRIEVANCE PROCEDURES obtained from the Office of the VPSA (Room 442 Western Kentucky University is firmly committed of Potter Hall – (270) 745-2791). to providing a working and learning environment that is free from all forms of harassment, The student grievance procedure is not applicable intimidation, and exploitation and that is to the appeal of a grade or grading practices and respectful of free inquiry and academic freedom, is not intended to supplant the Student Complaint Western Kentucky University Student Handbook. Procedure outlined in the Western Kentucky The Grievance Procedure outlines the course of University Catalog and Western Kentucky action afforded students who have reason to University Student Handbook , both of which set believe their working and learning environment is forth the procedure for resolving a complaint not free from one or more of the aforementioned concerning a grade or grading practices. acts. Information or assistance concerning this procedure may be obtained by contacting the On occasion students may have a personal Office of the VPSA (Room 442 of Potter Hall - grievance regarding an alleged violation, (270) 745-2791), or the Vice President of misinterpretation or improper application of Academic Affairs (Room 239, Wetherby University policies and procedures, or alleged Administration Building - (270) 745-2297. improper treatment. A student may present a formal disagreement/complaint without fear of The student grievance procedure is not designed retaliation or reprisal. to address concerns or complaints related to sexual harassment and is not intended to supplant I. Scope of the Procedure: Definitions and the University’s Policy Against Sexual Harassment. Timelines Any student desiring assistance, information, or to A student grievance is a University related report concerns or complaints of sexual problem or condition which a student believes to harassment should contact the Equal be unfair, inequitable, discriminatory, or a Opportunity/504/ADA Compliance Office (Room hindrance to the educational process. A grievance 13 of Wetherby Administration Building - (270) also includes discrimination or harassment on the 745-5121. Students may also request assistance in basis of race, ethnicity, color, gender, age, reporting sexual harassment by contacting the religion, national origin, sexual orientation, Office of the Vice President for Student Affairs. disability, or status. (Room 442 of Potter Hall - (270) 745-2791), the Director of Human Resources (Ground Floor, The affected student must initiate the grievance Wetherby Administration Building - (270) 745- process in accordance with the procedure within 5360), or the Associate Vice President of twenty (20) working days from the most recent Academic Affairs (Room 239, Wetherby alleged incident. Administration Building - (270) 745-2297).
The student grievance procedure is designed to The procedures for bringing and resolving an provide the student with the opportunity to file a informal complaint are outlined below. The grievance, as defined above, and to provide a complainant may: process for resolution of the grievance. 1. Discuss the alleged violation with the Office of the Vice President for Student Affairs or the II. Matters outside the Scope of the Procedure: Director of Equal Opportunity/504/ ADA Policy Changes, Grades, Sexual Harassment Compliance (EO). The student must request the The student grievance procedure is not designed meeting within twenty (20) working days from the to address or bring about changes in University most recent occurrence of the grievance and policy. Recommendations for initiating new policy specify the nature of the grievance. The scheduled or changing established policy are handled meeting must take place within five working days through administrative channels. Information or from the day the University official receives the assistance on the appropriate method to request for a meeting and the date must be recommend new policy or policy changes may be mutually agreeable with all parties concerned.
61 The University official will notify the student of alleged offender that information about the case the recommended steps to resolve the complaint is being collected. administratively and confidentially within five working days from the discussion with the If the complaint is unresolved, the supervisor will student. inform the complainant and the alleged offender of other procedures for processing the complaint. Informal complaints against students should be addressed to the Office of Judicial Affairs who is Formal Grievance Procedures located in Room 431, Potter Hall. The Office of While a student is encouraged to resolve a Judicial Affairs will hold separate preliminary grievance through the informal process, he or she discussions with the complainant and the alleged may at any time elect to pursue the complaint offender and will attempt to resolve the issue through the formal procedures. To initiate this satisfactorily. procedure, the complainant must file a formal written grievance within five (5) working days Informal complaints against faculty, staff from the day he or she discontinued pursuing the employees, or graduate assistants should be informal grievance procedure or if no informal addressed to the Director of Equal grievance was pursued, then within twenty (20) Opportunity/504/ADA Compliance, who is located working days from the most recent alleged in Room 13, Wetherby Administration Building. incident. The Director of Equal Opportunity/504/ADA Compliance will hold separate preliminary First Step: Contact Office of the Vice President discussions with the complainant and the alleged for Student Affairs or Director of Equal offender. If necessary, the Director of Equal Opportunity/504/ADA Compliance (EO) Opportunity/504/ADA Compliance will report the For a student to file a formal grievance procedure, complaint to the immediate supervisor of the the student must file a formal written grievance alleged offender or higher-level administrator up by delivering same to the Office of the Vice to and including the vice president level in an President for Student Affairs or the Director of effort to resolve the issue satisfactorily. Equal Opportunity/504/ADA Compliance.
If the recommended steps for resolution are not Formal complaints against students should be satisfactory to the student, the University official addressed to the Office of the Vice President for will inform the complainant and the alleged Student Affairs, who is located in Room 442, offender of the formal procedure for processing Potter Hall. the complaint. Formal complaints against faculty, staff Or employees, or graduate assistants should be 2. Discuss the alleged violation with the addressed to the Director of Equal supervisor of the alleged offender. The Opportunity/504/ADA Compliance, who is located complainant must request a meeting with the in Room 13, Wetherby Administration Building. supervisor within twenty (20) working days from The grievance must: the most recent occurrence of the grievance. The 1. Be in writing; supervisor who receives a student grievance is responsible for holding separate preliminary 2. State how the action is unfair and harmful to discussions with the complainant and the alleged the grievant and list the University policies or offender within ten (10) working days after state or federal laws that have been violated, receiving the complaint. The supervisor will notify if known; all parties of the recommended steps to be taken to resolve the complaint administratively and 3. Name the respondent parties (the person(s) confidentially within five (5) working days from against whom the grievance is filed); the time of receiving the grievance. The supervisor will notify the complainant and the
62 4. State how the respondents are responsible deemed necessary. The Vice President shall for the action; and respond in writing within five (5) working days of the receipt of the written grievance/complaint 5. State the requested relief (remedy). either granting, denying, or proposing modification to the requested relief. If it is clear that the grievance has not been filed within the time limit or pertains to a matter that The Vice President’s response shall also include does not constitute a grievance under this notice of the student’s right to the final step of procedure or is from a person without grievance the grievance resolution procedure if the second rights, then the Office of the VPSA or the Director step response is unsatisfactory. of Equal Opportunity/504/ADA Compliance shall so indicate in a letter to the student within fifteen Final Step: Review by Student Grievance (15) working days from the time that the Committee/Office of the President determination is made. If the second step response is unsatisfactory to the complainant, he/she may submit a final step Otherwise, upon receipt of a written grievance, notice of disagreement to the Office of the the Office of the Vice President for Student Affairs President within five (5) working days of receipt of or the Director of Equal Opportunity/504/ADA the Vice President’s response. The final step Compliance (EO) shall consider the facts, notice must be in writing and state the specific circumstances, and relief requested by the complaint, facts in support of the student’s student. The Office of the VPSA or the Director of complaint/ grievance, the specific relief or Equal Opportunity/504/ADA Compliance (EO) solution being requested, together with a copy of must respond in writing within five (5) working the Vice President’s response and a request for a days of the receipt of the written grievance either Student Grievance Committee hearing. granting, denying, and/or proposing modification to the requested relief. The Office of the President will convene the Student Grievance Committee, which shall consist The response of the Office of the Vice President of two (2) faculty members, two (2) staff for Student Affairs or the Director of Equal members, and two (2) student members, Opportunity/504/ADA Compliance (EO) shall appointed by the President after considering include notice of the student’s right to the second recommendations from the University Senate, the step of the grievance/complaint resolution Staff Council, the Office of the VPSA, and the procedure. Student Government Association.
Second Step: Review by Vice President for Student Grievance Committee Hearing Student Affairs Procedures If the first step response is unsatisfactory to the No party may communicate directly or indirectly complainant, the student may submit a notice of with any Committee members concerning the disagreement to the Vice President for Student merits of the case. All communication with the Affairs within five (5) working days of the receipt Committee shall be coordinated and handled of the first step response. The notice must be in solely by the Office of the President. The writing. The second step notice must state the Committee will consider the written record of the specific complaint, facts in support of the grievance (i.e., the initial grievance and the student’s complaint/grievance, the specific relief responses of the University officials involved in or solution being requested, together with a copy the formal process to date), and may permit of the first step ruling and a request for re- individuals involved in the grievance process to evaluation. present additional information which, in the Committee’s discretion, is relevant to the The Vice President for Student Affairs shall resolution of the issue. consider the facts and circumstances of the grievance and gather any additional information The Committee shall have sole discretion regarding the conduct of the hearing, including
63 the appearance of any person(s) as a witness should be directed to the Committee in writing, other than the student grievant and responding and the Committee may consult with the parties. The hearing will not be considered a University’s General Counsel for guidance. judicial hearing but rather an internal hearing. Legal counsel will not be permitted to be present Student Grievance Procedure Deadlines: during any part of the Committee hearing. Failure to Conform In the event the student grievant fails to meet or Once convened, the Committee will send the conform to the deadlines set forth herein, student grievant hearing request to the including any deadlines set by the Student respondent(s) within ten (10) working days. The Grievance Committee, the student grievant will be responding parties will be offered an opportunity considered to have waived his/her right to pursue to provide a written response to the student the grievance further, to have accepted the grievance request for review, which must be resolution recommended in the last completed submitted to the Committee within ten (10) step, and shall lose the opportunity to present working days. his/her case any further in the procedure.
The Committee chair shall notify the parties of the hearing date, time, and place at least ten (10) GENERAL POLICIES AND INFORMATION working days in advance of the hearing. The hearing shall be audio taped and transcribed. Campus Resources WKU Health Services – Normal Drive and Regents The Committee’s deliberations shall be closed to Avenue 745-5641 all persons other than the Committee members *clinical services for accident, injury and shall not be audio taped. Within ten (10) *emergency treatment for drug overdose working days of the hearing, the Committee shall *HIV/AIDS Counselor, Kathryn Steward, arrive at a recommendation, to be determined by Health Education Coordinator a majority vote. The Committee’s recommendation, either granting, denying, or PERC - Peers Encouraging Responsible Choices proposing modifications to the requested relief, 745-5033 shall be in writing and shall be forwarded to the *Wellness Resources Center President within ten (10) working days from the *education and training programs date the determination is made. *information and referrals
*SOS alternative social programs and President’s Review and Decision The President shall review the recommendation BACCHUS peer prevention organization and may either affirm, amend, or return the University Counseling and Testing Center recommendation for further deliberation and Potter Hall #409 745-3159 recommendation by the Committee. The *individual and group counseling President’s review and decision will be conducted *self-help, support groups in an expeditious manner, considering all the circumstances, shall be a final decision, and will Housing and Residence Life be reported in writing to the student grievant and Southwest Hall 745-4359 responding parties. *educational materials and programs *preliminary counseling; referral Confidentiality of Hearing Procedure Committee members, witnesses, parties, and all WKU Police other persons involved in the grievance Public Safety Building 745-2548 proceeding are expected to maintain strict confidentiality regarding the grievance and the Human Resources (for faculty/staff) proceeding. State and federal laws govern the Wetherby Administration Building G42 745-5360 privacy rights of students and employees. Any questions about the disclosure of information
64 Community Resources prosecuted, and are subject to the criminal Education penalties of the law. Helpline 24 hour crisis/information 843-HELP Lifeskills, Inc. Education/Prevention 843-5509 When you have been alerted by the alarm, The Wellness Center/Lifeskills 842-0610 shouted warnings, or the sensation of smoke or fire: Counseling & Treatment Alcoholics Anonymous 782-5267 (1) If there is smoke in the room, keep low to the Al-Anon or ACoA Anonymous Clubhouse 842-9017 floor; Narcotics Anonymous 782-4029 Park Place Recovery Center 842-2546 (2) Before passing through any doors, feel the Reservoir Hill Care Center 796-5100 metal doorknob. If it is hot, do not open the door;
Toll Free 1-800- 437-5064 (3) Before opening a door, brace yourself against
Fire Safety the door, open it slightly, if heat or heavy smoke The WKU Environmental Health & Safety are present, close the door and stay in the room;
Department, in consultation with Bowling Green (4) If you cannot leave the room, open the Fire Department and the Office of the State Fire windows Marshal, maintains a campus-wide fire safety from the top (to let out the heat and program. smoke)
Each residence hall is of fire-resistive construction from the bottom (to let in fresh air) and is equipped with a modern fire alarm system break out windows that will not open and fire extinguishers as specified by fire codes. only as a last resort; All occupied residence halls have added (5) To attract the fire departments' attention if protection of standpipe, sprinkler, and smoke you are trapped, hang an object out the window. detection systems. The directional halls have (In a residence hall use a bed sheet, elsewhere stand-alone smoke detectors in each room, but use a jacket, shirt, anything that will attract not in the hallways. attention.) Stuff pieces of cloth in cracks around The University safety program requires regular the door to seal out smoke. If there is a phone in fire drills (hall evacuation) for all residents. Fire the room, call the WKU Police Department @ 911 evacuation plans and directions are posted in or 745-2548 and report you are trapped; give the each residence hall room. The Director of Housing room number and location; and Residence Life with the assistance of the WKU (6) If you can leave a room, close all doors behind Environmental Health & Safety Department will you as you exit. Take your room key with you so inspect or cause to be inspected all residence halls you can re-enter if all floor exits are blocked; for fire safety regulations on the campus.
(7) Go to the nearest exit or stair. Do not use the Any student involved, directly or indirectly, in the elevator; abuse or misuse of fire safety equipment (setting false alarms, tampering with fire extinguishers, (8) If the nearest exit is blocked by fire, heat, or conspiring or influencing others to misuse the smoke go to an alternative exit; equipment, or involved in igniting a fire in a residence hall for any reason) shall be dismissed (9) If all exits from a floor are blocked, go back to from the residence hall and shall be required to your room, close the door, open the windows as appear before the University Disciplinary described above, wave something out the Committee for possible suspension from the window, and shout for help; University. Further, because the above mentioned activities can endanger the lives of hall residents (10) After evacuating a building, move well away and are violations of the Kentucky Penal Code, from it and stand clear. Emergency apparatus will persons found to be responsible may be be maneuvering around the building;
65 (11) Follow the directions of fire and police Notify University authorities of your personnel. status. If attempting to drive a vehicle, Earthquake Safety watch for broken roads, fallen The Department of Public Safety has compiled bridges, and other hazards. these personal safety tips from the Federal Emergency Management Agency materials for Tornado Safety students, faculty, and staff on campus. Before an Campus buildings have been surveyed for the Earthquake prepare an emergency disaster kit to safest areas in case of tornado or severe storms. keep in your room: These locations are generally in basements and Portable radio and extra batteries lower floors away from areas with glass, or in Flashlight and extra batteries enclosed stairways without windows. Safe First aid kit locations for specific buildings are normally listed • Week's supply of medicine on posters that give tornado safety rules, or the • Blanket person in charge of the building can advise as to • 72 hour supply of nonperishable food and the safest location in that building in the event of 3 gallons of water severe weather conditions.
During an Earthquake Identification Card At the first indication of the ground All full-time and part-time students are issued a shaking, immediately take cover personal identification card. The ID card shows under a heavy desk, table, or in a the student's photo and name. The card entitles doorframe for protection from the full-time student to admission to campus falling objects. athletic events, use of recreational facilities in the Don't try to leave the building University Center at student rates, admission to because an outer wall could fall on the Preston Center, checkout privileges at the you. library, and other general University services. It If there is no desk, table, or door to can also be used as a debit card at WKU take cover under, move to and face Restaurant & Catering Group facilities, The WKU an inside wall away from glass Store, selected vending machines, laundry surfaces. Kneel and cover head with machines, other locations on campus, and also hands and arms. many participating businesses located off campus. The ID card for part-time students provides similar If outside, move away from privileges as received by full-time students buildings, structures, overhead detailed above with the exception of some power lines, gas lines, and lie down recreational activities unless an additional fee is or crouch low to the ground. paid. If you are in a moving car, stop, but
stay in the car. The ID card is not transferable and is used for the After an Earthquake duration of one's college career at WKU. Students Immediately after the shaking stops: are expected to carry their ID card at all times and open a window if you smell gas. to present the card upon request by University Extinguish small fires. officials. The WKU ID Card must be surrendered Get your emergency evacuation kit upon demand if revoked by a University official. and leave the building. The University is not responsible for any loss or expenses resulting from the loss, theft, or misuse If the decision to evacuate has been made: of this card. Never use elevators. Move to an open area away from The ID card is the property of Western Kentucky buildings and overhead power and University and is intended for University purposes gas lines. only. Any transfer, alteration, falsification, or
66 forgery of the card constitutes a violation of require sponsorship by a University department University policy and may result in an appropriate or qualified, recognized campus disciplinary action and/or criminal charges. organization. For-profit solicitations which relate to, involve, or include services or products in If a card is lost or stolen, application for direct competition with the services or products replacement ($20 replacement fee) should be being provided by the University, or provided an made at the ID Center located on the ground floor agency/entity which currently contracts to of the Downing University Center. Report lost provide such services to the University are cards to the ID Center as soon as possible to prohibited. prevent unauthorized access to your records or funds. For more information, visit the WKU ID The policy is also accessible on the University Web Center website at: www.wku.edu/IDCenter page under Staff/Faculty and Student Affairs.
Lost And Found Regulations Governing Time, Place and Manner The Downing University Center maintains a of Meetings, Assemblies or Demonstrations campus lost and found service in Office 228. The All members of the University community, office is open Monday through Friday from 8:00 students, faculty and staff, share a mutual interest a.m. - 4:30 p.m. Students who find lost articles on in two objectives: campus are urged to turn them into the lost and • Maintaining an academic environment found office so that they might be returned to the free from disruptive interference with owner following proper identification and signing the educational missions, processes and for the items. To contact the office please call functions; and 745-2457. • Retaining an academic environment for free expression and debate On-Campus Solicitation consonant with the maintenance of No Private businesses or third party individuals order and discipline. Each student's are permitted to solicit in any manner, form or for freedom to speak, assemble peaceably, any purpose on University property without the and to petition for redress of grievances prior written permission of Western Kentucky must be harmonized with the rights of University. This includes solicitations for profit others to the orderly, effective use and and for non-profit/charitable purposes. enjoyment of all facilities. The right of a student to engage in such activities The University reserves the right to review all carries with it a responsibility to do so at aspects of a proposed solicitation and to a time, in a place, and in a manner that determine if said solicitation is in the best interest does not disrupt the regular and orderly of the University and the campus community. The working operation of the University or decision whether to allow a solicitation activity is interfere with the rights of others. The in the sole discretion of the University. The following regulations are adopted to University’s decision shall be final. govern the time, place, and manner of student meetings, demonstrations, and Responsibility for administration of this policy is other assemblies. delegated to the Vice President for Student Affairs. Request for permissible solicitations(s) 1. Planned or spontaneous meetings, assemblies and or inquiries regarding the University’s policy or demonstrations may be conducted by should be directed to that office. members of the University community in those appropriate areas of the campus which are Vice President for Student Affairs regularly available to the University community Room 442, Potter Hall provided such meetings, assemblies or (270) 745-2792 demonstrations: (a) Are conducted in a lawful and Approved non-profit/charitable solicitations will orderly manner and in compliance with
67 this and other rules and regulations of 3. The following designations and accompanying the University; regulations pertain to the use of specific categories of University facilities and areas for the (b) Do not impede vehicular or purpose of conducting any meeting, assembly or pedestrian traffic; demonstration. All areas must be utilized in a lawful and orderly manner in compliance with all (c) Do not interfere with classes, other University rules and regulations and are subject to scheduled meetings, events and those restrictions contained in Section 1. ceremonies, or with other educational processes of the University; and (a) No demonstration, meeting or other assembly shall take place without specific (d) Are conducted only with specific authorization within or upon the following areas: authorization when held in (1) University • Classrooms, libraries, buildings, or (2) University stadium or workrooms, hallways, lobbies, outdoor theatres, or (3) residential areas administrative and faculty of the campus. offices, lounges, entrances and
2. Reservation of appropriate university grounds, exits of all University buildings; areas, facilities or other university property for the purpose of conducting a meeting, assembly or • All streets and driveways demonstration will be granted, subject to the utilized for vehicular traffic; restrictions contained in Section 1 above, to the • All sidewalks utilized for following described organizations, groups and pedestrian traffic; and/or individuals: (a) Student organizations registered in • Residential buildings. accordance with the University policy on registration of student organizations; (b) The following areas may be utilized on a reservation only basis: (b) Members of the University faculty • Indoor facilities; and staff, for recreational and social events and extracurricular events related • Intramural fields and other to their university duties; recreational areas;
(c) Official alumni groups and similar • Stadium and outdoor university-related organizations, colleges, theatre; and/or departments, and other units of the University and individual members of the • Parking lots. University community for events directly related to their purposes and others for The following are available University facilities purposes in keeping with the University's and the offices responsible for reserving them:
role as an educational institution. Downing University Center...... Director
(d) The individual responsible for 745-5793
reserving a particular facility or area, or Garrett Conference Center...... Director another member of the University 745-3357 community designated by him/her, must be present and shall take reasonable Van Meter Auditorium...... Dean precautions to ensure compliance with Potter College of Arts, Humanities and Social university rules and regulations when the Sciences facility or area is being utilized pursuant 745-2344 to the reservation. Theatre 100 (Fine Arts Center)……………………..Dean
68 Potter College of Arts, Humanities and Social 3. The area north of the South Campus’ Sciences Applied Physics Institute approximately 745-2344 150 feet from the building and as defined by the Community College Dean. Grise Hall Auditorium……...... Dean College of Business Administration Use or continued use of the above areas and 745-3893 facilities, as well as other areas and facilities not specifically treated for meetings, assemblies, Outdoor and Russell Miller Theatres (Fine Arts gatherings or demonstrations shall be subject to Center)……………………………………………..………… Dean the Rule of Reason- i.e., subject to the judgment Potter College of Arts, Humanities and Social that the manner of use of the area is what could Sciences be expected of a reasonable prudent person 745-2344 under the surrounding circumstances. Thus, the use or continued use of any area may be denied if, Diddle Arena………...... Athletic Director for example, the activity blocks doorways, causes 745-3542 noise which interferes with classroom, office or other University activity, or presents an imminent L. T. Smith Stadium…………………....Athletic Director threat of physical violence or destruction of 745-3542 property. The responsibility for making such determination and decision rests with the The South Lawn at Downing University Director of Student Activities. If the Director of Center…………………………………………….Special Events Student Activities or his/her designated 745-2497 representative believes that an area or facility is being improperly used or believes the users of the Other University Facilities…………..Office of the area are acting imprudently, he shall, if Vice President for Student Affairs circumstances permit: 745-2791 a. Warn the offending group or individuals that continued Necessary forms for completion and specific misuse will not be permitted; procedures and regulations regarding the use of such facilities may differ from building to building b. Instruct the offending or area to area, and they may be obtained from individuals or the assembled the office designated as responsible for reserving group to vacate the area; the specific facility. c. Cite individuals or groups for Reservations are not required for utilization of the violation of University following areas: regulations; 1. The lawn area west of the Garrett Conference Center and north of the d. Request assistance of law outdoor theater seating in the Fine enforcement officials; or Arts Center. These areas are available when the University is e. Any combination of (a), (b), and officially in session and shall be (d). made available to organizations and groups as designated above, as well Persons failing to comply with the directions of as individual members of the the Vice President for Student Affairs or his/her University community. designated representative will be dealt with as trespassers and/or as insubordinates under KRS 2. The area on the front lawn of the 511.090. Those failing to comply are also Glasgow’s campus 500 Building as reminded that they may be found in violation of defined by the Glasgow campus other laws to be dealt with by law enforcement administration.
69 officials. such actions shall take place in a safe and civil manner. The views expressed by a speaker are 4. Registered organizations or groups of not necessarily those of the University or the individuals who desire to conduct a parade or sponsoring organization. march upon University property shall designate a representative of the sponsoring organization or Meetings will be conducted in a spirit of free group to meet with the Vice President for Student inquiry with courtesy and respect accorded all Affairs within a reasonable time prior to the participants. A member or members of the proposed commencement of the parade or sponsoring organization will normally preside over march. the meetings, present the speaker, and conduct any question period which becomes a part of the The Vice President for Student Affairs shall assign proceedings. When found necessary to ensure an marshals, define an appropriate route, and take orderly meeting, the Vice President for Student other measures which will ensure that the Affairs of the University shall limit attendance to activities will not interfere with the rights of members of the University community, shall others in their effective use of University facilities designate a tenured faculty member to preside, and property. shall insist that the speaker be subjected to questions from the floor, and shall establish other Policy, Guidelines and Procedures for reasonable rules of procedure. Non-University Speakers Western Kentucky University believes that To facilitate making arrangements for speakers freedom of inquiry and the open exchange of and to minimize conflicts in scheduling events, a ideas are essential aspects of the educational responsible office of the sponsoring student process. The University recognizes the right of organization will file two copies of the Scheduling members of its academic community to engage in Form for Non-University Speakers with the free discussion and to hear speakers of their own Associate Vice President for Student Affairs. If the choice. Any officially registered organization of Associate Vice President for Student Affairs has students, faculty, administrators or staff may not acted upon the request within five (5) days invite speakers of their choice to the campus to after the form is filed (excluding Saturdays, further educational goals. Although institutional Sundays and holidays), approval of the request procedures are necessary to govern the use of shall be assumed. campus facilities, they will not be used to hamper the scheduling of speakers or as devices for The University's responsibility to provide for the censorship. No restrictions will be placed upon normal functioning of the institution shall the selection of speakers or their subject matter necessitate the denial of campus facilities to except those provided by law. speakers whose advocacy of courses of action would present a clear and present danger to the The University requires that the speakers and normal functioning of the University. If a request sponsoring organizations accept responsibility in is denied, the sponsoring organization may obtain the exercise of their right to free expression under a de novo hearing of the request by a committee. federal, state, and local law. The committee shall consist of two students and three faculty members appointed by the Speakers and programs shall not interfere with President of the University for a one year term the normal functioning of the University, and the beginning May 15 of each calendar year. Decisions right of members of the academic community to of the committee may be appealed to the participate or not to participate will be respected. President and the Board of Regents. This policy Freedom of expression is a fundamental right statement does not apply to the appearance of protected primarily by the freedom of speech speakers in scheduled classroom activities. provision of the first amendment of the United States Constitution. Therefore unpopular speech can be challenged with opposing views. All of
70 The scheduling of facilities by faculty, circumstances, would tend to create a clear and administration, and staff organizations will be unreasonable risk of danger or hazardous made through the facility’s reservation process. conditions to the audience, either from enticement of the audience or a part of it to Procedural Guidelines for Selection of Concerts uncontrollable action or conduct, or from the The President is authorized to delegate to the staging arrangements of sound or lighting or other Office of the Vice President for Student Affairs, special effects equipment. under the general supervision of the Vice In the event the Office of the VPSA declines to President for Student Affairs, full authority to book a concert and if it does so for the reasons set make final institutional decisions as to whether or forth in either paragraphs 1, 2, 3, or 5, as above not to book or contract a particular entertainment stated, then the Office of the VPSA in refusing to performance recommended by the Campus book the concert shall simply state that the Activities Board upon making one or more of the concert is declined for the reasons set forth in following determinations: either paragraph 1, 2, 3, or 5, as applicable. In the event the Office of the VPSA declines to book a 1. That campus facilities suitable and adequate for concert for any of the reasons set forth in the purpose are not available on the desired date; paragraphs 4 or 6, then the reason stated by the
2. That previously made commitments for Office of the VPSA declining the concert shall be personnel in the Office of the Vice President for that the concert is not appropriate or in the best Student Affairs, the WKU Police Department, and interest of the University community. In the the Department of the Physical Plant and Facilities event of appeal for a denial based on paragraphs Management on the desired date, or during the 4 or 6, the Office of the VPSA should disclose to period immediately preceding or immediately the reviewing committee the facts on which the following that date, are such that staffing required denial is based. for the proper supervision, traffic control and The Campus Activities Board may, by written safety, incident to the recommended event, request, secure the Vice President for Student would impose an undue burden on available Affairs’ review of such decision by the Office of personnel; the VPSA. The request for the review shall include
3. That the estimated cost-benefit prospects of a a statement of the cultural and/or educational particular recommended event create a contribution to the University expected from the business risk that funds allocated to the Board by recommended event and any other reasons why the Office of the Vice President for Student Affairs the Campus Activities Board believes that the for the purpose of providing a year-long schedule initial decision should be reversed. The Vice of such programs would be depleted in an President for Student Affairs shall make the final amount that would impair the ability of the decision as to whether or not to present the University to offer the student body a full program. program schedule;
4. That the performer(s) recommended have a BURSAR previous history of nonperformance or cancellation of similar contracts (not showing) Check Cashing Services after ticket sales have commenced; Two types of personal checks (maximum $50) may be cashed by the University Cashiers Office in 5. That the contract terms demand that the room 208 of Potter Hall: University provide at its expense, extraordinary equipment, accommodations, or personal services 1. The check may be written by the student and for the performers; made payable to Western; or
6. The performance, under the terms and 2. The check may be written by the student's conditions proposed and other surrounding parents and made payable to the student.
71 Western Kentucky University student payroll Registrar. After the Registrar has been notified checks in any amount will be cashed. Student I.D. that a student is delinquent, the Registrar shall is required. not allow the student to register or to obtain an official transcript until the Registrar has been Check Cashing Policies notified that the obligation has been settled. A charge of $20.00 will be made for each check returned because of insufficient The University expects all students to register for funds, closed account, or stop payment. classes and pay tuition prior to the first day of class. Class schedules may be canceled for The check cashing service will be denied students who fail to pay or make arrangements to to all students who have more than one pay by the due date on the statement rendered check returned for non-payment. by the University. A late payment charge of $100 may be assessed for failure to pay by Failure by a student to make prompt the designated due date. Failure to receive a bill payment on returned checks may does not relieve the student of the obligation to jeopardize his/her status in the pay tuition and fees by the due date. The university. university no longer creates and mails printed billing statements. All billing is electronic Students are advised that the passing of with students receiving notifications through their bad checks is a violation of Kentucky university-assigned e-mail addresses. As an Statute Laws. added service, students can also select a billing e- mail address so they can have their account Checks may be cashed from 8:00 a.m. - 4:00 p.m., statements sent to an additional e-mail address. Monday through Friday at the Cashier’s Office in 208 Potter Hall. In the event that any tuition, fees and/or expenses are not paid when due, and the Payment Terms University undertakes collection of any unpaid All tuition, housing fees, course or laboratory fees, portion, the student shall also be assessed and meal charges, student health service charges, and be responsible for any collection costs incurred other assessments, fees and charges are due and by the University. Delinquent accounts payable in accordance with the statements receivable are placed with a collection agency rendered by the appropriate university office. and collection costs will be added, increasing the
Tuition, housing fees, meal plans and other amount owed. Accounts will also be reported to student charges must be paid on the date a the National Credit Bureaus. student registers or on other dates as specified by the Office of Billings and Receivables. Students who do not make payment of required fees PARKING AND TRANSPORTATION are not registered students. Payment of fees will The mission of the Parking and Transportation not be deferred. Services department is to provide access to
The University expects the students to be University programs and services through financially responsible and not be delinquent in management of the University’s transportation financial obligations to the University or to any resources. department or division of the University. A The goal of the Parking and Transportation student who fails to meet a financial obligation Services department is to create a multi-modal within 10 days after the date of notice from the campus to help faculty, staff, students and visitors appropriate university official will be subject to reach their destinations. The department regulations promulgated by the University. If the manages parking and transportation resources to student does not settle the obligation by the date meet these goals. This includes creating a safe designated on the notice, the appropriate business office shall notify the
72 environment for walking, biking, riding a bus, or provide for a prompt and impartial resolution and driving a vehicle. should be directed to the Associate Dean of Student Services and Enrollment, Downing It is the responsibility of each permit holder to University Center, Room A330, 1906 College be familiar with all current rules and regulations. Heights Blvd, DUC-A330, Bowling Green, KY 42101, (270) 745-5065. For complete information on parking regulations and all transportation services, including parking Students who believe they have been passes, airport shuttle service, disability parking discriminated against or denied an opportunity and parking for motorcycles, Scooters and Bikes, because of disability in a vocational program and visit our website at www.wku.edu/transportation activities, have the right to file an informal and or formal complaint in the following timeframe: 180 days unless extended by the agency for good OFFICE FOR STUDENT DISABILITY SERVICES reason.
The purpose of Student Disability Services (“SDS”) Step 1: is to coordinate services and accommodations for If a complainant feels that he/she has been students with documented disabilities. Our most discriminated against, the individual with a common activities include reviewing disability disability must first bring the problem to the documentation, meeting with students to attention to the Director within five (5) days of determine appropriate accommodations, and the knowledge or alleged cause for the grievance. partnering with other areas on campus to implement these accommodations. Step 2: The Associate Dean will work informally to SDS strives to empower students to assume negotiate a solution within five (5) school days or command of their own educational experience. a total of ten (10) school days from the date of We assist students along the way by providing filing a grievance. The Associate Dean’s office, if access and opportunity in order for them to reach necessary, will conduct an informal but thorough their full potential. We encourage you to stop by investigation allowing all interested individuals our office to see how we can help you! and/or representatives (if any), an opportunity to
The goal of Student Disability Services is to ensure submit evidence relevant to the complaint. that all students with disabilities are provided Step 3: access to all facets of the Western Kentucky If the grievance cannot be satisfactorily resolved University experience; to facilitate and coordinate working informally, the student may want to support services and programs that enable proceed to file a formal grievance within five (5) students with disabilities to maximize their school days or a total of fifteen (15) school days educational potential; and to increase awareness from filing a grievance. among all members of the University so that students with disabilities are able to achieve Step 4: academic success based on their abilities, not A formal grievance may be filed within fifteen (15) their disabilities. days of starting the Grievance Process by completing the Formal Grievance Process form. For more information on our services, policies and This form is available by contacting the Associate procedures, please visit our website at Dean’s Office. It is the right of the individual to www.wku.edu/sds have a prompt and equitable resolution of the
Student Grievance Procedure for Title IX, Title VI, complaint filed and shall not be impaired by the Section 504 and ADA person’s pursuit of other solutions, such as filing The university has a responsibility to monitor and of a discrimination complaint with the responsible address ADA compliance Issues. Complaints federal department or agency. should follow the procedure below. This will
73 Formal Grievance Procedure President will notify the complainant in writing Step 1: within twenty (20) school days of the date of the The student will notify the Director of Equal appeal as to the action taken or within fifty-five Opportunity/504/ADA Compliance in writing and (55) school days from the initiation of the within fifteen (15) school days of the alleged Grievance Process. discrimination or denial of service. The written notice should identify the nature of the violations, Step 4: the dates that the violations occurred, and be In the event the complainant is still not satisfied signed and dated by the person making the with the action taken, the complainant may write complaint. The Director shall notify the to the: Director of the Office for Civil Rights, U.S. complainant in writing within (5) school days from Department of Education, Wanamaker Suite 515, the date of the formal complaint as to the action 100 Pen Square, Philadelphia, PA 19107. taken or within a total of twenty (20) school days from the initiation of the Grievance Process. OFFICE OF DIVERSITY PROGRAMS Step 2: If the complainant is not satisfied with the action The Office of Diversity Programs is intentional in taken by the Director of Equal its service delivery (i.e., leadership workshops, Opportunity/504/ADA Compliance, the mentoring, co-operations, collaborations, etc.,) complainant may appeal in writing by notifying and our programs (I.e. lectures, speakers, forums, the Director within five (5) school days of the etc.) will be marketed university wide for the action taken in Step 1. This written notice must benefit of the entire WKU population. contain the nature and challenges of the grievance, a description of action taken at the Vision University level by the complainant and the The Office of Diversity Programs will be nationally Director. Should the student be unable to receive recognized for incorporating diversity into the satisfaction desired at the level of the Director of total educational experience of the Western Equal Opportunity, the Director of Equal Kentucky University.
Opportunity may take the complaint to the Mission University Committee for Students with The Office of Diversity Programs will serve as a Disabilities that is appointed by the University resource and change agent in pursuit of our core President. The Committee Chair will review the values; Diversity, Social Justice, Leadership complaint with the committee members. The Development and Intellectual Growth. Committee Chair will notify the complainant in writing within five (5) school days from the appeal Core Values filed date, as to the action taken or within a total 1. Diversity of thirty (30) school days from the initiation of the 2. Social Justice Grievance Process. 3. Leadership Development 4. Intellectual Growth Step 3: If the complainant is not satisfied with the action Pillars taken in the second step, the complainant may 1. Students notify in writing within five (5) school days, the 2. Faculty & Staff University President. The written notice must 3. Alumni identify the grievance (or violations) and the dates 4. Community they occurred; a description of the action taken at the University level by the complainant, the We Will Accomplish This By: Director of Equal Opportunity, Chair of the 1. Providing students with the awareness, Committee for Students with Disabilities; and knowledge and skills necessary to copies of the notifications the complainant succeed in a pluralistic society. received from the various levels. The University
74 2. Maintaining and or creating mutually university’s mission by providing educational beneficial relationships with WKU’s programming, training, and consultation to the Alumni and the Bowling Green students, faculty, staff, and constituents of WKU. community. 3. Collaborating with faculty and staff to The WKU Counseling and Testing Center was advance our core values. accredited in 2009 through the International Association of Counseling Services.. IACS sets The Office of Diversity Programs hosts and co- standards for college and university counseling sponsors a variety of programs designed to centers and accredits centers through a educate, retain, motivate, and challenge the comprehensive application process involving site campus culture. visits and review of services, policy and For more information on the various Office of procedure. Diversity programs, please visit our website at www.wku.edu/odp Counseling and Testing Center administers the national testing programs required by various departments of the university. Testing CAREER SERVICES CENTER information and registration packets for these and other testing programs are available from the The mission of the Career Services Center is to center. assist students and alumni in identifying and For more information about the services and reaching their career and employment goals, to testing available through the Counseling and help employers access an educated and highly Testing Center, please visit our website at trained workforce, and to support faculty and www.wku.edu/heretohelp staff in providing opportunities to increase student learning and skill development. UNIVERSITY LIBRARIES
Career Services Center services are available to all The mission of the Western Kentucky University Western students and alumni and to employers Libraries is to provide leadership and education in who maintain EEO compliance and follow accessing, delivering, and using quality affirmative action principles in recruiting information to further the pursuit and application activities. of knowledge. As a collaborator in the process of teaching, research, and public service, the More information on the various services the Libraries and Museum are committed to Career Services Center provides, please visit advancing critical thinking in order to produce www.wku.edu/career information literate persons. This is achieved through reference and instruction; through
electronic information services; and through the COUNSELING & TESTING CENTER acquisition, management, preservation, and access of collections using the most innovative We believe that the university experience should technologies. be challenging, not overwhelming, and universities have a duty to support students as University Libraries offers services through the they are being challenged. To this end, the WKU main complex, Helm-Cravens Library, located near Counseling and Testing Center is committed to the center of campus, two branch libraries, the promoting the academic mission of the university Kentucky Museum, Extended Campus Library by providing a variety of psychological services to Services and the Glasgow Campus Library. The students that will augment recruitment, University Libraries collection includes more than retention, and graduation by strengthening 600,000 books, 100,000 volumes of periodicals, students’ capacity to tolerate distress, form 2.6 million microforms, and one-quarter million healthy relationships, and seek healthy government documents. Each year, expressions of their ideals and values. The approximately 12,000 books are added to the Counseling and Testing Center also advances the collection and over 3,800 subscriptions are
75 received. Access to the collections is provided by floor of Helm houses the federal depository TOPCAT, the Libraries' online catalog. TOPCAT documents collection, selected Kentucky state terminals are located near library service desks documents, the law collection, and older bound and on each floor of Cravens stacks. periodicals housed in compact shelving. The Helm-Cravens Library complex has recently been The main entrance to the Helm-Cravens Library is networked for wireless internet service on the fourth floor of the Cravens building. throughout. Circulation Services occupies this floor, where patrons may charge out library materials, request The Educational Resources Center is located on the use of reserve materials, or check out a laptop the third floor of Tate Page Hall. The ERC provides computer. The leisure reading collection, audio information required for academic and books collection, leisure film collection, popular enrichment activities and serves as a repository of music collection, new books display, listening many and varied types of curriculum and areas, and a faculty photocopying service are also professional materials and resources in support of located on this floor. The fifth through ninth the department of the College of Education and floors of Cravens building house the main portion Behavioral Sciences. of the circulating book collection, offices, conference rooms, and graduate student study The Glasgow Campus Library, located on the WKU carrels. The Department of Library Technical Glasgow campus, gives reference assistance to Services is located on the third floor of Cravens. students at the Glasgow campus and assists them This department provides services relating to in requesting extended campus library service. acquisitions, bibliographic access, systems, processing of and preservation of all library Each student receives an identification card at resources in all formats. registration. This entitles him/her to borrow materials from the libraries and must be In August, 2000 the historic entrance and lobby of presented each time an item is checked out. the Helm Library was reopened. It houses Java Circulating materials may be checked out by City, a popular Café. A variety of music, cultural students for twenty-eight days. Items are subject and literary programs are held here each year. to recall after fourteen days if requested by The Helm Library can also be reached from another library patron. Fines are assessed for Cravens through a walkway from Cravens 4 or 5. returning items late. Replacement costs plus a The Reference collection of print, electronic, and processing fee of $35.00 are charged for library microfiche information resources is located on the materials lost or damaged. Book drops are first floor. A cluster of computer workstations is located adjacent to the entrances of both Helm located in the Electronic Reference area and and Cravens libraries. The reserve collections, InfoLab. These workstations provide access to a located on the fourth floor of Cravens, and in variety of Internet-accessible and CD-ROM branch libraries contain materials assigned for indexes to periodical and government documents class use. Reserve materials are circulated for literature. Many full-text government databases room use only, overnight, three days or seven are housed here as well. Many of these resources days. Overdue fines begin at twenty-five cents are also available from WKUNET for students in per hour. Reserve items should be returned to any of the ACRS labs and from WKUNET in campus the circulation desk where they were checked offices. Most databases are accessible remotely out. Coin and card activated copying machines via a proxy server. Also located on the first floor, are located in Helm-Cravens Library, the are the Interlibrary Loan Office in room 107, and Educational Resources Center, and the Glasgow the Extended Campus Library Services Office in Campus Library. room 104. The Periodicals and Microforms collections are located on the second floor of The Kentucky Library is located on the second Helm building. The Student Technology Center, floor of the Kentucky Building. Also on the second operated by Academic Computing and Research floor are the Manuscripts and Folklife Archives Services, is also on the second floor. The ground collections. These collections are non-circulating
76 and contain books, manuscripts, microforms, Scholarships are gift assistance for students with pamphlets, newspapers, magazines, scrapbooks, academic merit. diaries, sheet music, hymnals, maps, photographs, broadsides and reel-to-reel and cassette tapes. Western Kentucky University offers a variety of These study and research collections relate to U.S. scholarships to qualifying students including Merit history with emphasis on Kentucky and to Ohio Scholarships, Tuition Incentive Program (TIP), Valley region. Departmental Scholarships and Alumni Grants. Scholarships are available to Freshmen, returning The Kentucky Museum is located in the Kentucky students and transfer students from community Building and contains exhibits relating to Kentucky or junior colleges. Some scholarships from WKU life and history. Thousands of Kentucky and non- are renewable each academic year while others Kentucky artifacts are housed here and are awarded one time only. periodically included in the exhibits and displays. The Museum is also involved in the planning and To apply for a scholarship, students must meet implementation of a year-round program of field eligibility requirements and submit the trips, workshops, lectures, receptions, and exhibit appropriate application and documentation (if openings designed for the University community specified) by set deadlines. Scholarship as well as the general public. applications cannot be considered unless an application for Admission is on file. Deadlines Printed guides describing the many services and may vary by scholarship programs; please, note collections available in University Libraries can be the deadline dates on each application. picked up at each service area or branch. An Applications for the various types of grants, loans audio tour on MP3 players circulates from the and scholarships as well as information on Cravens circulation desk. Be sure to visit the Veteran Affairs and Student Employment, please libraries’ award winning web site at: visit our website at www.wku.edu/financialaid [http://www.wku.edu/Library/] and take a virtual tour of the libraries by clicking on “Library Video STUDENT SUPPORT SERVICES Tour.” Student Support Services at Western Kentucky
FINANCIAL ASSISTANCE University is a federally funded program which provides academic advisement, personal Although it is the responsibility of the student and counseling, tutoring and other services designed his or her family to pay for an education, WKU is to help students adjust to campus life, succeed committed to assisting its students with the academically and graduate from a post-secondary financial burden of higher education. In fact, institution. most all students at WKU receive some sort of financial aid through programs including Student Support Services is one of the original scholarships, grants, loans, and part-time three TRiO programs, along with Educational employment. All of these may be awarded in Talent Search and Upward Bound. SSS was first various combinations and amounts to help meet funded at WKU in 1980. The program serves 225 educational needs. participants annually. Since the program's first funding year, over 1000 program participants Grants are considered "free money" and are not have earned degrees. Undergraduates with required to be paid back. Eligibility for grants is academic potential and motivation who also meet determined by the information submitted on the Federal income and first generation guidelines are Free Application for Student Aid (FAFSA) each eligible. year. All grants are considered need based. For more information about our services and how Federal Loans are financial aid that must be paid students can benefit from them, please visit our back. website at www.wku.edu/sss
77 WKU RESTAURANT & CATERING GROUP a designated selection of courses. Please refer to the WKU Catalog for details. Students who earn WKU Restaurant & Catering Group offers a wide the designation wear a representative sash at variety of dining options…one that will surely fit graduation and receive recognition on their your wants and needs. Choose from the all- transcripts upon graduation. Returning study inclusive Fresh Food Company, many popular abroad students are also encouraged to name brands, and made-to-order foods and two participate in the annual Study Abroad Fair, on campus convenience stores! International Night, the study abroad photo contest, the study abroad essay contest, and Whether you live on or off campus, a Meal Plan is International Club among many opportunities. by far the most economical and most convenient For more information, please visit our website: way to eat on campus. All Meal Plans are prepaid www.wku.edu/studyabroad/ at the beginning of each semester, allowing you to be cash free! WKU ALUMNI ASSOCIATION Meal Plans also offer more value for your dollar! Meals can be used for all-you-care-to-eat dining in Western Kentucky University has close to 85,000 The Fresh Food Company or to purchase a ‘Value alumni living throughout the world! Western Meal’ at any of our other dining locations alumni have become astronauts, CEO's, successful including our own made-to-order stations or even actors, spiritual leaders and internationally one of our national brands. recognized educators. In short, WKU alumni are successful. The WKU Alumni Association exists to For more information, including locations and strengthen and enhance the spirit of the hours of operation, please visit our website at University by involving WKU alumni, faculty, staff, www.wku.edu/dining-services students and friends in the life of the institution.
The Association communicates with alumni in STUDY ABROAD OFFICE various ways. WKU SPIRIT, the official alumni magazine, is sent to all alumni and friends. The The primary mission of the Study Abroad Office is Association has more than 40 alumni chapters to assist students in turning one of the fantastic throughout the United States. These chapters study abroad opportunities into reality. Matching provide job contacts for new Hilltoppers in that student interests with the available programs is area, raise money for academic scholarships, our specialty. Faculty-led courses, consortia (KIIS, assist with student recruitment, and organize CCSA, and CCIS) programs, and exchange social events. The Association also has an up-to- programs offer a variety of options for each and date web site (www.alumni.wku.edu), and a toll- every student. Programs at WKU cover a wide free number, (1-888-WKU-ALUM). spectrum of academic areas in locations that span the globe. Short-term or long-term, summer or On campus, the Alumni Association organizes the winter, semester or year…….there is a program for Homecoming celebration, funds the faculty and everyone. Please visit the Study Abroad Office to staff awards program, coordinates the Hall of explore the wide variety of opportunities Distinguished Alumni program, and assists with available. student programming. The Alumni Association also sponsors the Student Alumni Association Students are able to receive financial assistance (SAA), which is an organization that offers through the World Topper Scholarship. Individual leadership opportunities, career contacts and financial aid awards may also be applicable. social events to students. The SAA also serves as Please check with your individual financial aid student ambassadors for Alumni programs such administrator for details and applicability. as Homecoming, reunions and visits from VIPs. The Study Abroad Office also administers the Emphasis in Global Studies, which recognizes A 30 person National Board of Directors and the students who have studied abroad and completed Alumni staff are charged with ensuring the
78 continued growth and development of the www.wku.edu/dentalhygiene and click on the Association. The Association is almost 75 years Dental Hygiene Clinic link. old, and there have only been six alumni directors - William J. Craig, Lee Robertson, Jimmy Feix, Jim Richards, Gene Crume, and Donald Smith. WKU HEALTH SERVICES
The mission of WKU Health Services is to provide STUDENT MEDIA all members of the WKU campus community with the medical and educational services necessary to Students are encouraged to seek practical regain, maintain, promote and improve their experience through work on student publications optimal health status. and broadcasting outlets, other campus publications, local media, and internships at As we continue to serve the university population newspapers, magazines, advertising firms, radio and community, we want to expand our services and television stations, businesses, public and be in the forefront with new medical relations agencies and other institutions. Students technology to help provide proficient cost may gain experience by working on the College effective services to our patients. Heights Herald, the campus newspaper; the Talisman, the yearbook; WWHR, a licensed non- As a unit of the Department of Finance & commercial FM station managed and staffed by Administration we offer numerous services to the students; the student advertising and public campus of Western Kentucky University. Health relations agency Imagewest; and the Services takes pride in meeting the health care Newschannel 12 newscast, a 30-minute live needs of students, faculty, and staff with campus cablecast. Qualified students may gain compassion and professionalism. additional experience on campus through staff WKU Health Services has been providing medical work at the National Public Radio station, WKYU- care, health education, and public health services FM, or crew employment at the Public for the university since the early 1970's. Broadcasting System associate member station, Health Services is located on the corner of Normal WKYU-TV24. Drive and Regents Avenue, adjacent to the
Please visit www.wku.edu/journalism for more Preston Center. Patient parking is available in information on our programs and student media. front of the building.
For hours of operation and information on clinical
DENTAL HYGIENE CLINIC services and appointments, please visit www.wku.edu/healthservices The Dental Hygiene Program operates a clinic in which its students treat patients under the supervision of dental hygiene faculty members. DOWNING UNIVERSITY CENTER Every effort is made to accommodate patients, however, patients are appointed on the basis of Located in the center of WKU's campus, the the instructional needs of the student. The Dental Downing University Center, (DUC), is truly the Hygiene Clinic receptionist is located on the hub of WKU activities. Constructed in 1970, and second floor of the Academic Complex Building, named after former Western Kentucky room 221. Please note that being seen in WKU's University president, Dr. Dero Downing. Today, Dental Hygiene Clinic is not a substitute for your the facility, commonly referred to as DUC, houses primary care dentist. O.S.H.A. and A.D.A. infection auxiliary and academic support services, is the control guidelines are adhered to. primary dining location on campus, serves as the student organization meeting facility and is also For more information on services, appointment home to the Department of Student Activities.. information and clinic fees, please visit
79 A variety of student-based programming occur been made for special projects and programs throughout the year including musical programs, according to the expressed wishes of the donor. special events, and lectures. Whether you want to buy books/supplies, enjoy a meal, get involved The Foundation is governed by a Board of in leadership/volunteer activities, inquire about Directors made up of twelve prominent business student organizations, seek job opportunities, and professional leaders who serve without acquire a student ID, find tutoring assistance, buy remuneration. It is a fully-qualified, tax-exempt postal stamps, or just meet friends, the Downing organization under Section 501 (c) (3) of the University Center is the place to visit while you Internal Revenue Code. are at WKU! CHF Phone Number: 270.745.4597 The Downing University Center, with its many HILLTOPPER ATHLETIC FOUNDATION facilities and services, is the center of Western's recreational and entertainment activities. Since its inception in 1965, the Hilltopper Athletic The four-story structure is a multi-purpose facility Foundation has served as the backbone of for the entire university community and houses financial support to WKU student-athletes as they the following: pursue their academic goals and athletic dreams. The HAF generates more than $1 million annually Visit our website at www.wku.edu/duc for further to assist these outstanding young men and information. women in achieving their full academic and athletic potential.
GARRETT CONFERENCE CENTER Currently, the HAF consists of roughly 1600 members supporting over 400 student-athletes in The Garrett Conference Center was constructed in 19 Division I Sports. The return on investment by 1953 as the campus student center. When the members of the HAF is realized through Downing University Center opened, the Board of graduating student-athletes, competing for and Regents designated the Garrett Center to be used winning championships, community outreach and primarily for meetings and special University a commitment to excellence. events. For more information on the Hilltopper Athletic The Garrett Center houses a cafeteria, Subway, a Foundation and how you can get involved, click ballroom with a capacity of 1,100 persons, the link at www.wku.edu/IA meeting rooms, and the offices for the College Heights Herald, Forensics Team, Correspondence Study and Student Disability Services. THE WKU STORE
For more information regarding the Garrett Here at the WKU Store, we recognize that you Center, call the information desk at 270-745-3357. have choices. You have the freedom to decide where to spend your hard-earned dollar. Our COLLEGE HEIGHTS FOUNDATION dedicated staff works hard to make you feel good
about choosing to shop at the WKU Store. From the time it was chartered in 1923, the Conveniently located in the Downing University College Heights Foundation has had as its primary Center, we provide a full line of course materials mission the administration of funds entrusted to for classes and offer used books as a way to save its care by supportive alumni, corporations, you even more money. We also try to meet you organizations, and other friends for the purpose ever-changing needs by operating two branch of helping deserving students get an education. bookstores located at the South Campus and at Although the college Heights Foundation exists the Glasgow Campus. You can even buy textbooks primarily for the purpose of aiding deserving and other merchandise from the comfort of your students enrolled at Western Kentucky University, the Foundation also administers gifts that have
80 own home by visiting our online store at: statutes of the Commonwealth. Our mission is www.wku.edu/Info/Bookstore. accomplished within the moral and legal standards of our community through a The WKU Store also provides a textbook "partnership" of the community and the members reservation program for all WKU students. This of this department. allows students to bill their textbooks to their University account, pick up their pre-boxed books, To this end, the Police Department: and pay at a later date. Information regarding the Provides excellence in law enforcement textbook reservation program can be obtained by to the university community, assisting contacting our textbook department at 1-800- each person served in finding solutions to 444-5155. their problems. Provides follow-up investigation, In addition to the required class supplies, we also including referral to community agencies offer a large selection of convenience items. By and other law enforcement authorities in shopping with us for personal items such as accordance with the needs of each toothpaste, magazines, greeting cards, and person served. snacks, you don’t have to lose your campus Creates an environment of caring and parking space. Other conveniences that we offer support through education and the campus community include special orders for accessibility. Individual training of all law books, computer software and accessories, enforcement personnel will be exclusive WKU Affinity Rings and Greek incorporated in daily roll call, and all merchandise. We are also the ONLY retailer who professional development courses. can offer you custom, one-of-a-kind WKU apparel Is responsive to the needs of the from MyGarb! university community, sensitive to issues,
in modifying and expanding services to We also pride ourselves in being voted “Best in meet the needs of the community we Bowling Green” for WKU Merchandise for the last serve 8 years. Check our selection often so you don’t miss our ever-changing new arrivals in the apparel WKU Police Department is located underneath department. Parking Structure 1 across from Diddle Arena. The
WKU Police is open 24/7. Administrative Office Come by and find out why we are the WKU Store hours are from 8 to 4 Monday through Friday. You @ WKU. Please visit our website for store hours: can reach the WKU Police by calling 270-745- www.wku.edu/Info/Bookstore/ 2548.
Anyone with information regarding any WKU POLICE criminal activity, please contact the police The police officers of the WKU Police have full department at 270-745-2548 or Confidential Tip police powers, including arrest powers, under Line: 270-745-8773. Kentucky Revised Statute 164.975. The If you have an emergency you can dial 9-1-1 from department is a professional law enforcement any campus phone. If you have and emergency agency observing the highest standards of and dial 9-1-1 using your cell phone Bowling professional ethics in its operation. Green Police Department will pick up that call. If The mission of the Western Kentucky University you have an emergency on WKU campus BGPD Police Department is to support the educational will transfer the 9-1-1 call back to us. objectives of the University by crime prevention To learn more about the WKU Police Department programming, preserving the peace, protecting or to view crime and fire data, please visit our life and property, and enforcing in a fair and website at www.wku.edu/police impartial manner the regulations of the
University, ordinances of Bowling Green, and the
81 DEPARTMENT OF FACILITIES MANAGEMENT a.m. - 5:30 p.m. accepts children ages 3 - 4 years.
The child-centered program for infants, toddlers, The Department of Facilities Management (DFM) is responsible for all campus facility maintenance, and preschool includes: which includes housekeeping, landscaping, and Individualized developmental assessment and utilities. The department’s goal is to surpass the program planning; expectations of the campus community; to insure Curriculum that focuses on physical, a safe, clean, and stimulating learning, working, cognitive, language, social and emotional and living environment for everyone. Development using the High/Scope cognitive Our primary function in the Department of curriculum; Facilities Management is to provide the most innovative quality service to enhance value to our Support services for every child and family in students, faculty and staff. We continually strive the areas of parent involvement social to exceed our customers’ expectations, in an services, health and special services for effort to furnish the most efficient and effective disabled children; routine and preventative maintenance services Nutritious meals and snacks; needed to support the educational goals of WKU. Individualized attention in a loving, caring, STUDENT HEALTH INSURANCE and safe environment.
Do you need HEALTH INSURANCE? In addition, WKUCC offers: Health Insurance is highly recommended for all Supervised training for WKU students; students. If you do not currently have current coverage and would like assistance in obtaining Opportunities for parents and others to insurance you may contact Neace Lukens volunteer services and share skills. Insurance at 270-781-8181. The primary contact for student health insurance is Wendy Skipworth A summer program also provides these services at Neace Lukens. She can be reached at 270-393- and opportunities for groups of infants, toddlers, 6239 (direct line), toll free at 1-888-824-1842, or and preschool. For more information, call 745- via email [email protected]. 4042 or come by Jones-Jaggers Hall, Room 113. CREDIT UNION Please be sure to identify yourself as a WKU student looking for ‘Student’ Health Insurance. Service One Credit Union, Inc. is a not-for-profit; Wendy will assist you with individual purchasing financial cooperative owned by the members it options. serves. Chartered in 1963 by Western Kentucky University faculty, membership now includes WKU staff, students, and alumni along with CAMPUS CHILD CARE various other select employee groups and their family members. Western Kentucky University Campus Child Care (WKUCCC) operates a combined Head Start and Service One offers a complete line of financial non-profit child care program for children ages 6 products and services including member share weeks through 5 years old. The Jones-Jaggers (savings) accounts, share draft (checking) center on campus operates from 7:30 a.m. until accounts, Visa Check Cards, share certificates, 5:30 p.m., Monday through Friday. Centers on individual retirement accounts, credit cards, auto Graham Drive (Parker-Bennett Community) & loans, mortgage and home equity loans, personal Bryant Way (near the Greenwood Mall) each and computer loans. Account access and product serve approximately 20 children. Graham Drive, applications are provided via the Internet at open 7:00 a.m. – 5:00 p.m. M - F, serves 3 & 4 www.socu.com or through touch-tone phone year olds; Bryant Way, which is open M - F, 7:30 services, One Call Audio Response and Phone-A- Loan.
82 BEMIS LAWRENCE HALL The Campus Office is located at 422 College 429 REGENTS AVE RM ### Heights Boulevard and is open Monday- Friday BOWLING GREEN KY 42101-3566 7:45 a.m. – 3:30 p.m. Other Bowling Green locations are at 1609 Campbell Lane and 543 US DOUGLAS KEEN HALL 31-West ByPass. The Glasgow Branch is located at 1776 AVENUE OF CHAMPIONS RM ### 116 Ensminger Drive. Hours of operation vary and BOWLING GREEN KY 42101-3570 may be obtained on the web site or by calling the credit union. Campus ATMs are located at South GILBERT HALL Campus, Garrett Conference Center and the 1505 COLLEGE HEIGHTS BLVD RM ### Downing University Center. Other ATMs are BOWLING GREEN KY 42101-3565 located at each branch and members have access to over 3000 no-surcharge ATMs nationwide. HUGH POLAND HAL 1756 AVENUE OF CHAMPIONS RM ### WKU faculty, staff, students and alumni and their BOWLING GREEN KY 42101-3569 family members may join Service One Credit Union by opening a member share (savings) McCORMACK HALL account with $25 and a $5 one-time membership 220 COLLEGE HEIGHTS BLVD RM ### fee. For more information please contact Service BOWLING GREEN KY 42101-3562 One at (270)796-8500 or (800)759-8500 or visit McLEAN HALL www.socu.com 1514 COLLEGE HEIGHTS BLVD RM ### BOWLING GREEN KY 42101-3561
COLLEGE HEIGHTS POST OFFICE MEREDITH HALL 1775 NORMAL DR RM ### The University operates a Post Office which is BOWLING GREEN KY 42101-5729 located on the first floor of the Downing University Center. The Post Office is open 8:30 MINTON HALL a.m. to 4:00 p.m., Monday through Friday, except 1602 AVENUE OF CHAMPIONS RM ### when the University is closed. The University Post BOWLING GREEN KY 42101-3557 Office offers the same services as any other United States Post Office, except C.O.D.'s and NORTHEAST HALL passports. Other services' offered by the Post 1575 NORMAL DR RM ### Office include a fax service, and packaging center. BOWLING GREEN KY 42101-3559
The University Post Office delivers official campus PEARCE FORD TOWER mail to residence halls Monday through Friday. All 1766 AVENUE OF CHAMPIONS RM ### posted mail from off-campus is delivered to BOWLING GREEN KY 42101-3568 residence halls by the Bowling Green U.S.P.S. Therefore, it is imperative that a student furnish RODES HARLIN HALL his/her complete mailing address as early as 1474 KENTUCKY ST RM ### possible to all correspondents. Listed below is a BOWLING GREEN KY 42101-3563 complete list of all SOUTHWEST HALL Residence Hall Address: 1587 NORMAL DR RM ### BARNES CAMPBELL HALL BOWLING GREEN KY 42101-3556 419 REGENTS AVE RM ### BOWLING GREEN KY 42101-3567 ZACHARIAS HALL 1755 NORMAL DR RM ### BATES RUNNER HALL BOWLING GREEN KY 42101-5726 1520 COLLEGE HEIGHTS BLVD RM ### BOWLING GREEN KY 42101-3560
83 tutoring. Currently enrolled WKU students should Campus Mailboxes make appointments for one-on-one tutoring via Students living in residence halls may receive mail our online scheduling system or call (270) 745- delivered to their residence hall. Students living 6254 and we will make a tutoring appointment for on or off campus may choose to rent campus you. In addition to tutoring course specific mailboxes located in Downing University Center content, TLC offers assistance with academic skill on an annual basis; a campus mail box may be areas such as note taking, time management, test rented for $30.00 a year. Mail addressed to taking skills, etc. TLC is also host to a number of students renting boxes in the Downing University other programs and services including: The Center is sorted by 11:00 a.m. Monday through Academic Advantage Series: Workshops for Friday during times the University is open. Success, Peer Assisted Study Sessions (PASS), a 32 machine Dell computer lab for academic projects Name and Address Changes only, and black & white printing. It is the responsibility of the student to keep the University informed of the correct local, Our mission is to promote student success, permanent, and billing addresses. Students may enhance student performance, and increase update addresses through TopNet or through the student retention at Western Kentucky University. Office of the Registrar. Name changes must be TLC helps students enhance their academic requested in writing through the Office of the performance and sharpen their skills to be Registrar, and the student must furnish a copy of successful Western Kentucky University the Social Security card reflecting the new name. graduates.
For further information, visit our website: THE ACADEMIC ADVISING AND www.wku.edu/advising/ RETENTION CENTER
The Academic Advising and Retention Center INTERMURAL-RECREATIONAL SPORTS (AARC) provides a wide range of academic services to undergraduate students. The Center The Raymond B. Preston Health & Activities coordinates academic advising activities among Center on Western Kentucky University's campus, undergraduate colleges and academic offers students, faculty, and staff one of the finest departments for undergraduate students. All recreation facilities in the country. Constructed in degree-seeking undergraduate students must 1992, the Preston Center added a new dimension meet with an academic advisor prior to registering to recreational activities, intramural-sports, and for classes until they have 90 hours and an open recreation for the university community. Application for Graduation on file in the Office of Components of the Preston Center include a new the Registrar. AARC advises all Exploratory/ fitness center, gymnasium, dance studio, Generally Undecided students and helps these racquetball courts, swimming pool, a pro-shop, students plan for their potential major. the Outdoor Recreation Adventure Center, a
The mission of AARC is to provide students with Health & Fitness Lab, and many other features. the academic support necessary to achieve their Preston Center membership fees for all full-time academic goals. We provide advising, student students are included in their tuition. Part-time success initiatives, and training on advising for students carrying three or more hours may faculty and staff. Please review our website and choose to pay for membership on a semester the many services provided by AARC, The basis. Memberships are available for students' Learning Center, and the Best Expectation spouses and their children. Summer memberships Programs. are also available. Please visit the website at www.wku.edu/imrec/facilities/ for further details The Learning Center on membership fees and hours of operation. At The Learning Center (TLC), WKU undergraduate students provide free peer-to-peer course specific
84 The Intramural-Recreational Sports program students who are eager to help you address your provides students, faculty and staff an personal health & fitness needs. The Lab provides opportunity for participation in constructive all the fitness programming in the Preston Center recreational activities. This program consists of including group fitness classes and various fitness men's and women's competitive sports, co- assessments, exercise prescriptions, weight recreational sports, faculty/staff activities, training orientations and healthy lifestyle recreational free-play, outdoor recreation, sport counseling. Other programs offered are personal club activities, instructional programs and fitness training, massage therapy and instructional classes. The men and women's intramural sport programs such as yoga, salsa lessons, swimming programs are designed to give each student the lessons and much more! (A separate fee is opportunity to compete in sports and games of required for these services). his/her choice. Some of the activities included in these programs are basketball, flag football, If you have any questions about the Health & soccer, racquetball, softball, tennis, turkey trot, Fitness Lab services you may stop by or call the horseshoes, volleyball, team handball, wiffleball, office at 745-6531 or go to the website at and several extramural events. The faculty/staff http://www.wku.edu/healthfitnesslab. intramural program offers recreational activities for those people employed by Western. The Outdoor Recreation Adventure Center (ORAC) Basketball and golf are the two major activities. at Western Kentucky University offers a variety of outdoor programs for the university community The sport club programs help students develop a for a minimal cost. These include the following higher skill level in a particular sport or activity. programs: adventure trips, outdoor equipment Each club must be organized and motivated rentals, skill clinics, outdoor resource library, and through students' interests and has a faculty adventure, challenges, and team building. Trip advisor. Active sport clubs include badminton, destinations have included: Skiing at Steamboat cycling, disc golf, fencing, field hockey, golf, Springs, Canoeing the Rio Grande and the Green lacrosse, roller hockey, rugby, soccer, sports River, Ice Climbing in Iowa, Scuba Diving in the officials, tae kwon do, tennis, ultimate frisbee, Caribbean, Caving at Mammoth Cave, Rock and volleyball. Other sports can be represented if Climbing the Red River Gorge, and Hiking the there is sufficient student interest. Grand Canyon.
The Hattie L. Preston Intramural Sports Complex, Student employment is available in the located two miles from campus on the corner of Intramural-Recreational Sports Department in the Campbell Lane and Industrial Drive, presents a following areas: receptionists, front desk significant addition to the Intramural-Recreational attendants, weight room attendants, lifeguards, Sports Department's facilities. Twenty-four acres aerobics instructors and officials. Please apply in were developed and include eight flag football person at the Preston Center. fields, four softball fields and a combination Students interested in any aspect of the soccer, rugby, and lacrosse field. In the Fall of Intramural-Recreational Sports programs may 2000, state of the art lighting, scoreboards and come to the Intramural-Recreational Sports irrigation systems were added. The centerpiece of offices to obtain information or may phone the the Sports Complex is the two-story field house, office at 745-6060. The offices are located on the which has administrative offices, a lounge, 2nd floor of Preston Center, and are open scorekeeping areas, a concessions area, restrooms Monday through Friday from 8 am-4:30 pm. and a storage area. For further information, please visit our website: The Health & Fitness Lab, located in the Preston www.wku.edu/IMREC. Center, provides clinical and educational services to students, faculty and staff of Western. The Health & Fitness Lab is staffed by degreed and certified fitness professionals, and trained
85 STUDENT ORGANIZATIONS Campus Activities Board The Campus Activities Board has the responsibility Being a college student is about finding for providing a broadly based program of opportunities to learn about one's self, whether in entertainment and activities within the university or out of the classroom. Students who take centers as well as throughout the campus at large. advantage of opportunities to become involved at The basic objectives and purposes of the program WKU graduate from our institution at a higher are to enhance the quality of student life on rate than the ones who do not. The Department campus. More specifically the program strives to: of Student Activities works to provide co- curricular activities for those who want to become a. Develop leadership; involved at Western Kentucky University. b. Provide leisure time activity; Whether it is a student organization, student c. Provide resources and facilities for relatively government, leadership programs, Campus spontaneous ideas generated by students for Activities Board (CAB) programming, Downing themselves; University Center (DUC activities, or volunteerism programs, there is something for each student d. Develop recreational and leisure time skills; who wants to become involved. e. Provide an opportunity for social interaction;
We have outstanding staff that is ready and f. Expose students to a diversity of thought; willing to help you explore the endless g. Broaden exposure to culture; and opportunities. We encourage you to take advantage of our programs, as well as the many h. Provide an opportunity to deal with the special others that WKU has to offer!! problems of living which face young adults in college. Student organizations at Western Kentucky Students desiring to become involved in some University provide an incredible opportunity to aspect of the program should inquire in office 326 meet new people, build leadership and event of the Downing University Center or call 745- planning skills, share ideas, and make connections 2459. across campus. WKU is the home to over 300 student organizations providing opportunities for Leadership and Volunteerism students to engage with a wide variety of The Department of Student Activities has interests and activities. This involvement can implemented various programs to promote provide students a foundation for success, a Leadership & Volunteerism among the student passion for learning and a commitment to body of Western Kentucky University. The Office responsible global citizenship, while fostering of Leadership & Volunteerism provides students creativity and service to others. Organizations can with a variety of programs to choose from, and not only provide membership, but a safe home becoming involved is as easy as contacting any of from which students can pursue their passions. the following: There is a wide range of student organizations to Student Activities office, 270-745-2459 choose from! Categories include Departmental, Mindy Johnson, Assistant Director, Fraternity, General, Honors, Professional, Student Activities Religious, Service, Sorority, Sports and Intramural, o [email protected] and Student Representative. o 270-745-2060 o DUC Room 325 The Department of Student Activities is happy to Hunter Williams, Coordinator, Student help if you have any questions or need additional Activities information. Our offices are located at the o [email protected] Downing University Center, Room 326. Or, you o 270-745-2484 may visit our website at: www.wku.edu/sao o DUC Room 324
86 To learn more about the different opportunities funding additional funding for residence hall available through the Office of Leadership & events. RHA is dedicated to helping WKU build a Volunteerism, please visit the website: better campus community. www.wku.edu/leadership_vol RHA meetings are held every Tuesday from 6:15- Student Government Association 7:00 in Southwest Hall, Conference Room 12 The Student Government Association (SGA) is (located across from DUC and Minton, Housing & composed of three branches: the executive, the Residence Life office entrance). legislative and the judicial. The executive branch consists of the President, Executive Vice Spirit Masters President, Vice President of Administration, Public Spirit Masters are the official ambassadors of Relations Director, Chief of Staff, and a Western Kentucky University. Spirit Masters Coordinator of Academic and Student Affairs. ensure an extra measure of hospitality at WKU, Their main function is to coordinate the overall making visitors feel that they have experienced a efforts of student government. The President truly exceptional place. Providing a warm serves as student regent, chair of the executive reception for guests, Spirit Masters communicate committee, and representative of the student to them a better understanding of all aspects of body. The Executive Vice President works with the University. In that capacity, the Spirit Masters' Congress, deals with the routine business of SGA, primarily work is to assist the administration, and serves on the Student Life Foundation. The alumni and community during functions held on Vice President of Administration is responsible for and off campus. Spirit Masters welcome every maintaining accurate financial records of all SGA opportunity to promote WKU and exemplify the activities. The legislative branch includes all University's motto, "The Spirit Makes the Master." elected members of Senate. Senators serve as a source for the various committees of the Student Spirit Masters are competitively chosen each Government Association and participate in policy March and April. Between 24 and 32 students are making through the Senate. The Senate elects a selected to serve for the following school year. Speaker of the Senate and Secretary of the Senate Applications are available on our web site, at the to help conduct senate business. The judicial DUC Information Desk, Garrett Conference Center branch includes the Judicial Council of the Student Information Desk, Spirit Master Office (DUC 339).
Government Association. This Council interprets Pan-Hellenic Association and clarifies SGA’s constitution and bylaws. Western Kentucky University Pan-Hellenic Association is composed of twelve (12) chartered The SGA is involved in several areas of campus sororities (each of the 12 national/international activity including administering a faculty course sororities represented by a chapter at Western is evaluation, sponsoring the provide-a-ride discussed separately below). The WKU Pan- program, participating in university affairs Hellenic Association develops and maintains inter- through representation on committees and sorority relations; promotes scholarship; working in academic affairs through the University cooperates with member sororities and the Senate and Curriculum Committee. University in concern for and maintenance of
For more information on the Student Government standards; and is the governing body representing Association, please visit our website: the Greek women on campus. www.wku.edu/sga The Pan-Hellenic Association is composed of thirteen (13) executive officers and a ten (10) Residence Hall Association member legislative body. The legislative body is The Residence Hall Association (RHA) is an composed of the voting delegate from each of the organization for students who live on campus to twelve (12) sororities. Pan-Hellenic meets bi- share their ideas about how to improve on- weekly in the Downing University Center. campus living, design and implement programs and activities, and decides how to distribute
87 Responsibilities of the Pan-Hellenic Association of which allow the chapters an opportunity to include the organization of developmental work and socialize together. If and when the workshops, leadership training opportunities, the need arises, the Council serves in a judicial administration of recruitment and involvement in capacity to resolve disputes. University and community service projects. The Interfraternity Council represents fraternity Sorority recruitment is a series of parties and men of different affiliations working together to sorority functions organized to help young women improve not only the Greek system, but college who are interested in joining sororities. They learn life as well. One of the most important more about each sorority at Western and find the responsibilities of the IFC is to administer one which best suits their interests. Formal fraternity pledge ship. All men interested in recruitment is held at the beginning of each fall learning more about fraternity membership semester. The first recruitment period involves should contact the Student Activities Office the following sororities: Alpha Delta Pi, Alpha located in Room 326 of Downing University Gamma Delta, Alpha Omicron Pi, Kappa Delta, Center (745-2459). To pledge a fraternity, a Sigma Kappa, Phi Mu, and Chi Omega. The second student must have a 2.5 grade point average out recruitment period involves the following of high school or a 2.25 average considering sororities: Alpha Kappa Alpha, Ceres, Delta Sigma college work. This academic requirement is Theta, Omega Phi Alpha, Sigma Gamma Rho and strongly enforced by the IFC. any other sorority which does not have membership of ninety-five (95). This recruitment For additional information, visit our web site at period continues throughout the school year. www.wku.edu/Dept/Support/StuAffairs/StuLife/h Academic requirements differ for each sorority andbook/toc.htm. and students are advised to completely survey the requirements of the organization that interests For a listing of all Greek organizations, please visit: them. www.wku.edu/greeklife/gogreek.html
Information brochures are mailed to all new For a listing (PDF file format) of all Departmental, freshman women during July. Each brochure General, Honor, Professional, Religious and contains a returnable registration form which Service organizations, go to www.wku.edu and registers a student for formal recruitment when search for “clubs and organizations”. returned with fee to the Pan-Hellenic Association, Office of Student Activities & Organizations. Anyone needing further information concerning recruitment should contact the Student Activities Office in Downing University Center (745-2459).
Interfraternity Council The Interfraternity Council is the collective voice and representation of Western's fraternity system and is composed of one delegate from each of the campus' fifteen (15) chapters. The executive body consists of a president, vice-president, secretary, treasurer, membership director, public relations director, academic director and activities director. The IFC serves the fraternities in many ways but is primarily responsible for the promotion of the system as a collective group. The IFC unites Western's fraternities by sponsoring such events as the Greek Academic Awards Program, Greek Week, and the Greek Leadership Symposium, all
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