Yachting Association of Western Australia (Inc)
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YACHTING ACTIVITIES December 2015 2015 Officers President – Mark Fitzhardinge Vice President – Rob Rooke Treasurer – Kim Laurence Board of Management Paul Arns Gordon Blaauw Garry Morrison Jessica Patterson Gina Pickering Jim Suffield Peter Vlaar General Manager Gerry O’Dea Development Manager Dean Caple Tackers Co-ordinator Travis Burtenshaw RTO Manager Grant Hunt Accounts Leanne Alderson Communications Officer Vacant Administration & RST Officer Melinda Davies Postal Address: Box 3073 PO Broadway Nedlands, WA 6009 Telephone: 08 9386 2438 Facsimile: 08 9389 8686 Email: [email protected] YACHTING WESTERN AUSTRALIA (INC) BOARD OF MANAGEMENT MINUTES OF MEETING NO. 10 HELD ON MONDAY 16 NOVEMBER 2015 AT YWA OFFICE, CRAWLEY 10.1 OPENING The Chairman declared the main meeting open at 18.40 hrs. 10.1.1 Board only – One Sailing Update 10.2 ATTENDANCE Mark Fitzhardinge President/Chairman Rob Rooke Vice President Kim Laurence Treasurer Jessica Patterson Board Member Paul Arns Board Member Gordon Blaauw Board Member Garry Morrison Board Member Gina Pickering Board Member Jim Suffield Board Member Peter Vlaar Board Member Gerry O’Dea GM Heather Campbell Minute Secretary 10.3 APOLOGIES None 10.4 CONFIRMATION Moved that the minutes of Meeting No. 9 held on Monday 19 October 2015 at YWA, be confirmed as a true and correct record. Moved: G Blaauw Seconded: P Vlaar CARRIED 10.5 BUSINESS ARISING 10.5.1 Offshore Strategic Plan and Standing Orders Update Paul Arns reported that the work was continuing and a further meeting would be held this coming Thursday. One Sailing may have an impact on the Strategic Plan and Standing Orders. The committee had been trying to construct something workable within the existing framework and constitution but this had presented difficulties. It was agreed that a template for Standing Orders of all YWA committees would ensure consistency. Drafts of both documents would be presented and extensive feedback was expected. The role, work and composition of the Offshore Committee were discussed as were suggestions for change in both areas. The potential impact of One Sailing on YWA and the Offshore Committee was also discussed, however work on, and implementation of, a Strategic Plan and Standing Orders for the Offshore Committee were to continue. 10.5.2 DSR/SSA Grant No formal announcement can be made as recommendations were still with the Minister. 10.6 MATTERS FOR DISCUSSION/DECISION 10.6.1 Future of the RTO/RST Kim Laurence said that after consideration, continued assessments and extension into the areas of VHF training and Coxswains 3 were recommended. It was moved Gerry Morrison, seconded Kim Laurence and carried that YWA continue with RTO with a view to doing RST for VHF. If numbers fall below 5,000 the position to be reviewed. YWA staffing levels for implementation to be reviewed. Kim Laurence to put into a paper for completion next week. 10.6.2 YWA Centreboard Series Update Jim Suffield reported that he was confident finance would be forthcoming. It was agreed that four out of five results would count. Prize money to be divided equally over five classes and to go down to fourth place as a grant to travel. There would be no age limit. Venues for the series to be the five original clubs with consideration being given to HYC next year. There was discussion on naming the series; suggestions included WA State Centreboard Series and YWA Centreboard Series. 10.6.3 Amended Budget for 2015/16 Kim Laurence spoke to papers which had been tabled for noting by Board members. He said that the main reason for the big swing from the previous budget was the change in methodology in operating the Tackers Programme. The Board directed the GM to carry out an in-depth review of the Tackers Programme and prepare a strategic plan for the use of boats and for the Programme itself, for submission at the next meeting. The review to include a cost benefit analysis focussing on direct cost and income. ACTION: G O’DEA By way of clarification the GM reported that there was no IT contract. 10.6.4 RRC reappointment approval It was moved Rob Rooke, seconded Jim Suffield and carried, that the following be endorsed for reappointment on the RRC: Alan Benn, Richard Brisbane-Cohen, Garry Deane, Trish Ford, Barry Gazier, Richard Goldsmith, Paul Green, Christina Heydon, Phil Mostyn (Deputy Chairman), Graeme Owens, Jen Richardson, John Standley (Chairman), Tony Stephens, Peter Were and Andy White. It was noted that meetings were to be held quarterly. 10.7 CORRESPONDENCE INWARDS 10.7.1 DSR Club D.O. Scheme Update Attachment to the agenda which provided general information on Club Development officers was noted. 10.7.2 ASC Governance Reform Paper No action at present however some dialogue may be needed with clubs when One Sailing is implemented. The GM and the President would be attending the forum on the 16th December. 10.7.3 Invite Mangles Bay SRG The GM to attend and to suggest attendance to other interested parties including FSC. 10.7.4 YA AGM and Board Appointments Financial issues were highlighted at the AGM. Sponsorship and business had declined. It was planned to focus on external revenue as clubs did not have the capacity to pay more. An abridged report circulated as a media release. Doug Kerr re-appointed Director of the Board. The YWA Board agreed that there was a need to push for the reinstitution of disabled sailing in the Olympic Games. 10.7.5 WA Sports Federation AGM To be held on 24 November, President Mark Fitzhardinge to attend. 10.7.6 GP14 Association Resignation from YWA Despite this resignation it was reported that the YWA membership base was not diminishing. 10.7.7 Update DoT Mooring Regulation Review President Mark Fitzhardinge had attended a recent meeting in Rockingham and provide broad comments to the Department of Transport. There had been some publicity and the period for public commentary was now at an end. Little correspondence had been received from clubs. Club mooring lease areas were exempt as were those at Rottnest Island. Mark Fitzhardinge detailed the provisions and requirements for leasing a mooring site. 10.8 CORRESPONDENCE OUTWARDS No matters requiring Board attention. 10.9 TREASURERS REPORT – K Laurence Treasurer’s Report and Financial Statements July through October 2015 were previously circulated and tabled. Income and expenditure overall were close to budget, with little major variances and one major variance in the expense area. A major outstanding account is Port Hedland and this would be discussed by the Treasurer and the GM. Nearly all other accounts are current and the few outstanding would be contacted by the GM. ACTION: Kim Laurence/Gerry O’Dea With the agreement of YWA the GM had spent $2 200 to urgently replace the life raft. Non-payment of fees. The Members Meeting to note exclusion of Mindarie. Cocos Island wishes to retain membership but has not yet paid. The GM to liaise with Denmark re payment. ACTION: G O’DEA 10.10 REPORTS 10.10.1 President’s Report – Mark Fitzhardinge YA Awards A pleasing depth of finalists nominated by WA. Congratulations to winners Tristan Brown and Andre Curnow. Ed Feathers nominated as Volunteer of the Year for bringing sailing to the public by broadcasting. YA AGM – see item 10.7.4 One Sailing Matt Carroll, CEO YAL to visit WA to explain and gain buy in. It would be necessary to identify retained activities. Papers detailing the activities of the steering committee had been circulated. Mark Fitzhardinge outlined the plans for implementation of the One Sailing timetable for each State, with WA and VIC the final States in March and April 2016. While supporting the principal of One Sailing Board members expressed disquiet about its impact in WA. These concerns included the loss of authority of this Board and whether it would remain a legal entity under One Sailing, the tension between the agreement and the constitution and One Sailing’s policy re grass roots sailing. The GM to complete schedules of implementation agreement and recirculate to provide a starting point. As this was a complex issue Denys Pearce to be invited to attend a special Board meeting to be held prior to the next scheduled meeting which Matt Carroll would be attending. President Mark Fitzhardinge to liaise with YA Victoria. The special meeting to establish the clear view of Board, issues relating to the implementation agreement and some vision of the structure and framework of the new organisation. ACTION: GERRY O’DEA/ALL BOARD MEMBERS The GM reported that the staff of YWA had expressed concern regarding their future under the new regime. 10.10.2 Development/Training/Participation – J Suffield A development squad had been identified. Meeting deferred. 10.10.3 Racing Rules Committee – G Blaauw Nothing to Report. 10.10.4 Race Management Committee – K Laurence The last meeting was 8 October, nothing further to report. 10.10.5 Swan River Racing Committee & Aquatic Council – M Fitzhardinge Minutes of the meeting held on 26 October were previously distributed to BoM members and tabled. Next meeting 30 November 10.10.6 Safety Committee – P Vlaar Nothing to report. 10.10.7 Coastal Committee – M Fitzhardinge Nothing to report. 10.10.8 Cruising and Power Yachting Committee – G Morrison Season concluded. Last meeting 9 November at SYC. Nothing to report. 10.10.9 Offshore Committee – P Arns Minutes of the meeting held on Monday 2 November 2015 were previously distributed to BoM members and tabled. Legibility of sail numbers. Sail numbers were required to be legible. This matter had been passed to the Racing Rules Committee for resolution.