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Annual Report Season 2016-17

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Annual Report Season 2016-17 ANNUAL REPORT SEASON 2016-17 Agenda 1. Apologies 2. Minutes of previous meeting 3. Presidents Report 4. Treasurers Report 5. Regional Manager - Tasmania report 6. Northern-Vice President Report 7. North-West Delegate Report 8. Events Coordinator Report 9. Statement of Accounts 10. Sub Committee Reports 11. Election of Office Bearers - President - Northern Vice President - Southern Vice President - North West Delegate 12. Appointment of Hon. Treasurer 13. Appointment of Auditor 14. General Business 15. Meeting Close ITEM 2 – MINUTES OF PREVIOUS MEETING Yachting Tasmania Annual General Meeting – 13/08/2016 Sandy Bay Sailing Club, Sandy Bay Present: Ron Bugg, Richard Batt Angus Sprott, Felicity Allison, Michael Vincent, John Lawrie, Richard McMinn, Stan Pickering, Bev Pickering, Peter Sluce, Gavin Adamson, Greg Rowlings, Roger King, Nick Hutton, Richard Fisher, Steve Walker, Tony Fist, Nick Connor Apologies: Donelda Niles, Mark Stephenson, Chris Symonds, Gail Moreton Meeting commenced: 12:35pm Meeting concluded: 2:52pm 1 Roll Call and Apologies 2 Approval of previous minutes No comments or corrections made Peter Sluce Moved to approve the previous minutes, Bev Pickering seconded. 3 Annual reports 3.1 President's Report: Ron Bugg Spoke to his report. Please see the tabled report for full details. - Ron highlighted the amount of work that went into the One Sailing process throughout the past 12 months. He noted that, despite the change in name for Australian Sailing, Yachting Tasmania has no plans to change the name, although the option is available if clubs and the board wish. He noted that Australian Sailing now coordinate and deliver sailing services and services to clubs, classes and sailors cross the country. - He thanked Clare Cromarty for her contribution to Yachting Tasmania for the time she was employed as the Events Coordinator. - Discover Sailing programs continue to grow across the state and work well to encourage new people to the sport. Twilight sailing also continues to bring new people into the sport. - Thanks went to Sailability for their work. - He congratulated Matt Bugg's achievements so far and wished him luck in Rio. - Ron Bugg officially resigned as Yachting Tasmania President. 3.2 Executive Officer's Report: Richard McMinn spoke to his report. Please see the tabled report for full details. - Richard Highlighted that the sport has seen growth in the state over the past 1 months with memberships increasing dramatically for some clubs while other clubs have seen decreases. - He offered his congratulations and best wishes to Matt Bugg for the upcoming competition in Rio. - He noted the very strong performances from Tasmanian Sailors in national and international competitions, most notably current world champions Sam Abel and Hugo Allison in the International Cadets and Chris Symonds in the Hansa 303. - He thanks Tasmanian clubs associated with hosting national and international competitions over the 2015/16 season - He thanked all the volunteers who help the sport continue to grow. 3.3 Nick Connor tabled his financial report and the audited accounts. There were no questions from the floor. 3.4 The northern report was tabled. No comments or questions were raised. 3.5 The north-west report was tabled. No comments or questions were raised. 3.6 Events Report: Richard McMinn spoke to the events report. Please see the tabled report for full details.- The open teams racing regatta was implemented for the first time this year in place of the open yardstick regatta that had seen declining participation over recent years. This event clashed with many club-based activities that restricted participation. It will be moved to the Monday of the Hobart Regatta long weekend to avoid such clashes. - Other events were held in the north and north-west of the state. - The dates for next year's events are as follows: Open Teams Racing Tournament: Monday February 13 Tasmanian Youth Championship/Schools Regatta: Saturday March 4 - Sunday March 5 Tasmanian Schools Teams Racing State Championship: Saturday April 8 - Sunday April 9- Questions were raised about the yardstick element of the Youth Championship and whether the event would be better off as a One-Design regatta. It was noted that one- design trophies are already awarded for classes that field a large enough fleet. The yardstick component will remain to allow for participation in classes that cannot field a fleet.- A question was raised about whether or not Yachting Tasmania through Australian Sailing should introduce a keelboat state championship. No resolution was made.- A clarification was made to the tabled report. It was suggested that "if it is decided to hold all events in the south incentives will be provided to northern teams to compete". This refers to teams racing events only. 3.7 The Rules and Officials Report was tabled. No comments or questions were raised. 3.8 The Equipment Auditing and Safety report was tabled. No comments or questions were raised. 4 Election of Office Bearers 4.1 President: Richard Batt was the sole nomination and was elected uncontested (proposed by Ron Bugg; Seconded by Nick Connor) 4.2 Vice President North: Gail Moreton was the sole nomination and was elected uncontested (proposed by Ron Bugg; Seconded by Felicity Allison) 4.3 Vice President South: Greg Rowlings was the sole nomination and was elected uncontested (proposed by Angus Sprott; Seconded by Nick Connor) 4.4 North-West Delegate: Chris Symonds nomination and was elected uncontested (proposed by Manuela Klinger; Seconded by Mike Darby) 4.5 Board Members: The following board members were elected with no contest. - Richard Fisher (proposed by Ron Bugg; Seconded by Richard Goodfellow) - Nick Connor (proposed by Ron Bugg; Seconded by Richard Batt) - Felicity Allison (proposed by Greg Rowlings; Seconded by Ron Bugg) - Gavin Adamson (proposed by Tracy Matthews; Seconded by Claire Cunningham) - Colleen Darcy (proposed by Ron Bugg; Seconded by Felicity Allison) - Ron Bugg (proposed by Richard Batt; Seconded by Felicity Allison) 5 Appointment of Honorary Treasurer Nick Connor was appointed honorary treasurer for 2016/17 6 Appointment of Auditor Accru Accounting were appointed auditor for 2016/17 7 Appointment of Honorary Solicitor David Morris was appointed honorary solicitor for 2016/17 8 Subcommittees Rules and Officials committee: Nick Hutton was appointed as Chair for 2016/17 Safety and Auditing Committee: Chris Oh was appointed as Chair for 2016/17 YACHTING TASMANIA - ANNUAL REPORT SEASON 2016-2017 Awards and Hall of Fame Committee: Gilbert Leitch was appointed as Chair for 2016/17 9 General Business 9.1 Australian Sailing: Steve Walker, General Manager: Commercial and Government at Australian Sailing (Former CEO of Yachting Victoria) presented on the status of the One Sailing process and Australian Sailing's strategic plan for 2016-2020 (titled Advance Sailing). The focus of this Strategic Plan is to leverage the benefits made possible by the move to the One Sailing management structure to help clubs and classes to grow their capacity and capability. An emphasis is being placed position the sport as a leader in both management processes and participation. 9.2 Draft Rules of the Constitution: Ron Bugg noted that a draft version of a new set of Rules of the Association (Constitution) has been circulated and that comments, questions and observations are welcomed. This process has been initiated based on a review of the existing constitution and changes that have occurred as part of the One Sailing process and the move to the new Australian Sailing management structure. 9.3 Advocacy projects: Ron Bugg provided a brief explanation of existing advocacy projects that Yachting Tasmania is undertaking. The most recent and prominent of these are aquaculture developments in Storm Bay, the D'Entrecasteaux Chanel and Mercury Passage. He reiterated that Yachting Tasmania has no official stance on these issues until there is an overwhelming response from clubs requesting representation. 9.4 Any other business: Richard Batt wanted to thank Ron Bugg for all his work as Yachting Tasmania President over the past four years. 10 Meeting closed 2:52 YACHTING TASMANIA - ANNUAL REPORT SEASON 2016-2017 ITEM 3 – PRESIDENTS REPORT It gives me great pleasure to present the presidents report for the 2016/2017 Yachting Tasmania annual report. As incoming President, it was my privilege to sign on behalf of Yachting Tasmania the implementation agreement that saw the culmination of “One Sailing”. For over two years, the Yachting Tasmania Board, along with our fellow State and Territory Member Associations, have been working with the management and board of Australian Sailing to develop a new organisation and service delivery model for the sport of sailing. The new structure is to provide organisational efficiencies with the removal of duplicated services and the centralisation of common activities to free up the State Associations from administrative tasks allowing us to focus on the core development of sailing services. To do this, Australian Sailing accepts the full responsibility for the administration, direction, promotion and sustainability of sailing. While Yachting Tasmania and our fellow State and Territory Member Association Boards continue to be responsible to our member Clubs and Classes for ensuring that Australian Sailing delivers on those services, while providing advice and representation on State and Territory priorities. It is hoped that this reform will have a far reaching and lasting impact on the growth and sustainability of sailing in Australia. It puts our sport at the forefront of sports governance reform in this country, and puts Yachting Tasmania and Australian Sailing in a better position to build the capability and capacity of our clubs and classes, and deliver improved services to the members of the clubs and the sailing community. The implementation of this reform is only in its infancy and we are all working hard to ensure that this transition occurs with as little disruption as possible.
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