TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
2019 -20 OUA TRACK & FIELD CHAMPIONSHIP
INFORMATION BULLETIN #1
HOST: York University
Toronto Track & Field Centre
TORONTO, ONTARIO
TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
Table of Contents
1.0 OUA and Host Contacts ...... 3
2.0 Event Dates ...... 4
3.0 Championship Facility Information ...... 4
4.0 Parking ...... 4
5.0 Entry Fee & Deadlines ...... 5
6.0 Team Registration & Eligibility ...... 5
7.0 Schedule of Events ...... 7
8.0 Competition Schedule ...... 7
9.0 Sport Specific Rules & Regulations ...... 7
10.0 Athletic Therapy Coverage ...... 7
11.0 Accreditation ...... 8
12.0 Ticketing ...... 8
13.0 Sports Information/Results ...... 9
14.0 All-Star & Award Presentations ...... 9
15.0 Accommodations ...... 9
16.0 Equipment, Facility Restrictions, Practices ...... 11
17.0 Concessions ...... 11
18.0 OUA Sponsors...... 11
19.0 Forms ...... 12
TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
1.0 OUA Host and Contacts
Position Name Phone Number Email
OUA Director of Sport Matthew Davies 905 635 5510 x203 [email protected]
OUA Manager of Sport Brent Garbutt 905-635-5510 x206 [email protected]
905 635 5510 x209 OUA Marketing & Partnerships David Frizzell [email protected] 647-522-0885
OUA Manger, Digital & Communications Chris Verlaan 905 635 5510 x207 [email protected]
Host Convenor Mack Abbott 416-736-2100 x22274 [email protected]
Host Sports Information & Accreditation Alyson Fisher 647-637-3480 [email protected]
Host Events Manager Mike Bianchi 416-736-2100 x33658 [email protected]
Host Athletic Therapist Andrea Prieur 416-736-2100 x77232 [email protected]
Entries Manager Randolph Fajardo [email protected]
Meet Director Sue Wise 416-588-9679 [email protected]
Officials and Volunteers Bradley Matheson 416-736-2100 x20119 [email protected]
Technical Advisor Raymond Rudder 416-736-2100 x44669 [email protected]
Facilities Jim Sencan 416-736-2100 x77214 [email protected]
Campus Security 416-736-5333
TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
2.0 Event Dates
Friday, February 21st – Saturday, February 22nd, 2020
3.0 Championship Facility Information
Address: 231 Ian MacDonald Boulevard, York University (Toronto Track & Field Centre)
Surface: Conica (Sportica M) surface on 5-lane 200m banked oval, 8-lane sprint straight, and on all field event approaches. Concrete throwing circle.
Team Rooms: General Men’s and Women’s Changerooms
Wifi: Complimentary Wifi is not available at the Toronto Track & Field Centre. However, teams may be able to access wifi through Eduroam, if supported by your home institution.
4.0 Parking
Passenger vehicle parking is available in the Northwest Gate Lot situated directly west of the Toronto Track & Field Centre. The Founders Road East Lot, situated East of the Toronto Track and Field Centre, is also available.
All public campus lots are pay and display lots, which are enforced 7 days a week, 24 hours a day. Please ensure you place the authorization receipt in the vehicle window.
Bus parking passes are $20 per day + tax, and must be pre-arranged. Please contact Tonya Thompson (416-736-2100 x44506 or [email protected]) to make arrangements.
TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
5.0 Entry Fees & Deadlines
Entry Fee $509 per gender (cost share of allowable expenses based on the entry fee chart). An invoice will be forwarded to each institution following the completion of the championship.
Entry Deadline All entries must be received by Randolph Fajardo ([email protected]) Monday, February 17, 2020 @ 8:00pm. Meet entries submitted exclusively via Trackie.
Upon receiving entries, Randolph Fajardo will confirm back to the source by email the entries that were received. Late entries will be accepted until Wednesday, February 19th @ 8pm or be subject to a fine ($100 per athlete, $200 per relay).
Start List – First Draft On or before Tuesday, February 18th, 2020 @ 4pm, Randolph Fajardo will circulate, via email, the First Draft Start List for each event to include a maximum of 1 relay team per event per university, and 3 entries per individual event, per university. Where a University submits a 4th entry in an individual event, that entry will be listed by their seed ranking within the list.
Final Declarations On or before Wednesday, February 19th, 2020 @ 8pm, all final declarations MUST be made of the final starts per event as well as a declaration of a team roster NOT to exceed entry limits listed in Rule 5.1. This is the last time any new entries can be submitted, subject to fine.
Final Start List with Lane Assignments On or before Thursday, February 20th, 2020 @ 12pm, the final start list will be circulated via email. No additional entries can be made after this posting.
6.0 Team Registration and Eligibility
As per the OUA Track & Field Rules and Regulations:
a) Competition Standards I. OUA standards are based on uniform standards set for a period of two years. These standards will be based on the averages of the last 3 years performances and rounded off to the closest even number. The coaches’ committee will review the TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
standards every two years and adjust based on new averages. Events will be filled to the top; 16 competitors in track events, 12 competitions in the pentathalon, heptathlon and field events with or without standard to maintain a minimum field size. II. Universities with a 4th athlete ranked in the Sport Canada Top 15 as of the Monday prior to the OUA Championships may enter the athlete in the OUA Championship. The 4th finisher from the university will be a non-scorer. All events affected will be identified at the technical meeting. In the case of the horizontal jumps and throws, where the top 8 advancing to the finals includes non-scorers, additional athlete(s) will be added to the final three rounds to a maximum of 8 scoring positions. III. All entries to be used for the OUA Championship must be entered into the USports Track & Field Ranking System (or equivalent) by Monday at 11pm following competition in order to be used for seeding at the OUA Championship or be subject to a fine ($100 for athlete/$200 for relay).
b) Competition Standards Guidelines: I. The maximum team complement 29 men and 29 women II. Two entries per university per event are permitted without standard; except relays which remain at one per university. III. A university may enter up to three athletes only if ALL three athletes have achieved the OUA standard in that given event IV. A school may enter 4 athletes in an event at the OUA Championships only if all 4 athletes are ranked in the USports Top 15 in that given event. This rule applies only to athletes ranked in the top 15 of the USports Track & Field ranking system by 4pm on the Monday immediately prior to the OUA Championships. V. Only three athletes from a school will be score. The first three finishers from a university in a given event will be declared the scorers (i.e. no declaration of who the scorers will be is necessary).
For OUA standards, see Appendix V.
All athletes must be posted on their respective institutional websites as required by the OUA Rules and Regulations.
An e-mail copy of the Institutional Eligibility Certificate (Men & Women) are due Tuesday, January 21st, 2020. Alternatively, you may provide the website link to the most recent eligibility certificate. Attn: Mack Abbott ([email protected]) TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
7.0 Schedule of Events
Entry Deadline: Monday, February 17th, 2020 @ 8pm First Draft Start List: Tuesday, February 18th, 2020 @ 4pm Final Declarations: Wednesday, February 19th, 2020 @ 8pm Final Start List with Lane Assignments: Thursday, February 20th, 2020 @ 12pm
Technical & Coaches Meeting Thursday, February 20th, 2020 York Lions Stadium, North Lounge, 7:00pm *Access to the stadium is via the North Doors at Gate 1 off Ian MacDonald Blvd, adjacent to the TTFC. Take the elevator to the 4th floor. North Lounge is on your left.
Note: A coach or coach representative must be present at all coaches meetings, or available via conference call. A $50 fine per institution will be applied for not meeting the criteria outlined in the OUA Constitution. See Constitution Article XII 12.4.
8.0 Competition Schedule
See Appendix I
9.0 Sport Specific Rules and Regulations
OUA Track & Field Playing Regulations
10.0 Athletic Therapy/Medical Services
The 2020 OUA Track & Field Championship, hosted by York University, will provide Athletic Therapy services for the athletes of the meet. The Therapy area will be setup in a dedicated space at the far end (East Side) of the track. A Certified Athletic Therapist will be on site for the duration of the meet as well as a number of student therapists. The following items will be in the therapy area:
• Plinths • Ice & Bags • First Aid Supplies for minor cuts and blisters • Some therapy supplies, available at a cost (Tape Roll - $5; Tensors - $8) • Maps to local clinics and hospitals TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
• Emergency care equipment: AED, Oxygen, Spinal Boards with Straps and Collars, Crutches • Biohazard disposal • Hydrocollator
A map to a Walk-In Clinic and Humber River Regional Hospital will be distributed at the Technical Meeting. The Emergency Action Plan will be discussed and distributed at the same time. Visiting Medical Staff can setup portable tables in the designated therapy area.
TABLES ARE NOT PERMITTED TO BE SETUP IN THE FIELDHOUSE
11.0 Accreditation
All athletes competing will be admitted to the Toronto Track & Field Centre by wearing their competition bib and team warm-up. All other personnel will require accreditation badges to gain admittance.
Accreditation packages (coaches, therapists, etc.) will be distributed at the Technical Meeting. Teams that don’t attend the technical meeting can pick up their team package on Friday, February 21st in the Upper Lounge at TTFC.
ACCREDITATION MUST BE WORN AT ALL TIMES
Please send the attached Accreditation Form (Appendix III) to ensure all members of your staff receive the necessary accreditation in order to gain entry to the event.
Please send requests and completed Accreditation Form to Alyson Fisher ([email protected]) by Tuesday, February 18th, 2020.
12.0 Ticketing
Tickets will be available for pre-sale from Monday, February 3rd, 2020 to Thursday, February 20th, 2020 online at yorkulions.ca/tickets. Tickets on event days can be purchased at the door.
1 Day Pass 2 Day Pass Adults $10 Adults $15 Seniors $7.50 Seniors, Youth, Non-York Students $10 Youth $7.50 Non-York Student $7.50 TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
Children (12 & under) FREE
13.0 Sports Information/Results
Live results from the OUA Track & Field Championships will be available at yorkulions.ca/ouatf
Note: We will be asking some event winners to engage in track-side interviews to enhancement of the broadcast.
14.0 Award Presentations
Individual medal and recognition of OUA All-Star for all events will be scheduled within the meet schedule, listed in Appendix I. Coaches are asked to remind athletes/relay teams placing in the top three to make themselves available following their final for awards presentation ceremony.
In order to facilitate branding and presenting the most positive image possible, we ask that all athletes report for medal presentations in their complete team warm-up suit.
Championship Awards Team trophies, banners, and championship medals will be presented following the final event on Saturday, February 22nd, 2020.
Conference Awards Voting will take place with e-mail for all other awards, and awards will be mailed to the winners. The schedule for award nomination and voting will be as follows:
Monday, February 24th, 2020 10am - Nominations submitted to Brent Garbutt ([email protected])
Tuesday, February 25th, 2020 11am – Draft list of nominations circulated to coaches for confirmation 1pm – Circulate of ballot for voting 8pm – All completed ballots returned to Brent Garbutt ([email protected])
Wednesday, February 26th, 2020 10am – Vote summary circulate to coaches and Major Award winners identified TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
Note: As per the OUA All-Star and Awards Policy, members and playing privilege institutions will be fined $250 per incident for not meeting nomination and/or voting deadlines for OUA All-Star and Awards (Reg 2.12)
15.0 Accommodations
As per OUA Regulations, teams are obligated to stay at one of the following host hotels.
All hotels include complimentary breakfast and parking. Rates based on double occupancy. Rooms booked under individual reservation only, additional fees and cancellation charges may apply. For more information contact host hotel directly. Please see below for hotel contact information:
SpringHill Suites Vaughan – Official Hotel Sponsor, 2020 OUA T&F Championships
• 612 Applewood Crescent, Vaughan, L4K 4B4 (5.5 km to York University) • Standard guest suite rate, $169 + tax, 75 rooms/night on hold ($179 + tax quads) • Two Queen Beds Suites (hot/cold buffet breakfast & wifi included) • To book, call Bonnie Da Luz at 905-695-9319 or email • Booking deadline February 7, 2020 • [email protected]
Holiday Inn Express & Suites Vaughan – Overflow Hotel
• 6100 Highway 7, Vaughan, Ontario, Canada, L4H 0R2 • Standard Queen guest suite rate, $147 + tax, only 16 rooms on hold • Two Queen Beds Suites (hot/cold buffet breakfast & wifi included) • To book, call Maria Stroescu at 647-228-1505 or email • Booking deadline January 31, 2020 • [email protected]
Element Suites Vaughan-Southwest– Overflow Hotel
• 6100 Highway 7, Vaughan, Ontario, Canada, L4H 0R2 • King suites rate, $154 + tax, only 10 rooms on hold • Two Queen Beds Suites (hot/cold buffet breakfast & wifi included) • To book, call Maria Stroescu at 647-228-1505 or email • Booking deadline January 31, 2020 • [email protected]
TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
16.0 Equipment, Facility Restrictions, Practice
Only coaches and weight throw participants will be allowed on the infield during the weight throw.
Outdoor footwear is NOT PERMITTED in the fieldhouse. Please ensure you have a change of shoes to put on prior to entering the fieldhouse.
A maximum spike length of 5mm pin style is permitted; pyramid style is not permitted. 9mm is permitted for High Jump.
No posters/signs are permitted on the murals in the fieldhouse.
The Toronto Track & Field Centre will be available for practice time on Thursday, February 20th, 2020 from 9am-4pm. Please keep in mind the facility will be open to the public during this time. The facility will be off limits after 4pm to allow for venue setup.
Teams interested in utilizing the allotted practice times are to send a list of athletes to Mack Abbott ([email protected]) no later than Tuesday, February 18th, 2020. Athletes that are not submitted in advance will be able to practice at the daily rate of $5.50.
17.0 Concessions
To be determined.
18.0 OUA Sponsors
• IG Wealth Management • Milk2Go Sport • Wilson • InnVest Hotels • Baron Championship Rings • Nothers
TRACK & FIELD CHAMPIONSHIP FEB. 21-22, 2020 | G2
19.0 Appendices
Appendix I OUA Track & Field Schedule Appendix II Accreditation Form Appendix III Emergency Evacuation Appendix IV OUA Standards
Appendix I 2020 OUA Track & Field Championship Schedule
Friday, February 21st Saturday, February 22nd
TRACK EVENTS TRACK EVENTS 12:00pm W PENT 60mH 10:30am M HEP 60mH 12:15pm M HEP 60m 11:00am National Anthem 3:23pm National Anthem 11:15am W 60m Semis 3:30pm W 60mH Semis 11:25am M 60m Semis 3:45pm M 60mH Semis 11:40pm W 600m 4:10pm W 1000m 12:00pm M 600m 4:23pm M 1000m 12:25pm W 60m Final 4:45pm M 60mH Final 12:30pm M 60m Final 4:55pm W 60mH Final 5:05pm M 60m Heats Medal Presentations 5:20pm W 60m Heats (4x800, 600m, 3000m, WLJ, MSP, 5:40pm W PENT 800m WWT) 5:50pm W 3000m 6:10pm M 3000m 1:00pm W 4x200m
1:15pm M 4x200m Medal Presentations 1:30pm M HEP 1000m (1000, 60mH, MWT, WPV) 1:40pm W 1500m
2:00pm M 1500m 6:45pm W 300m 7:05pm M 300m 7:25pm M 300m Ambulatory Medal Presentations (4x200m, 60m, 1500m, WHJ, MTJ, M Medal Presentations HEP) (300m, 3000m, WSP, WPENT, MLJ) 2:45pm W 4x400m 7:40pm W 4x800m 3:00pm M 4x400m 7:55pm M 4x800m Medal Presentations FIELD EVENTS (4x400m, MHJ, WTJ, MPV) 10:00am M Weight Throw 12:40pm W PENT High Jump Team Award Presentations 1:00pm M HEP Long Jump 2:15pm W PENT Shot Put 3:15pm M HEP Shot Put FIELD EVENTS W PENT Long Jump 9:00am W Weight Throw 4:15pm M HEP High Jump 10:45am M HEP Pole Vault 11:35am M Triple Jump 4:00pm W Pole Vault W High Jump 4:30pm M Long Jump M Shot Put 5:15pm W Shot Put 1:30pm M Pole Vault 6:30pm W Long Jump W Triple Jump M High Jump Appendix II Accreditation
C – Coach, M – Manager, T- Therapist, VIP – Senior University Management
Name Position
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Please complete and return to Alyson Fisher ([email protected]) by Tuesday, February 18th, 2020 Appendix III Emergency Evacuation
In the event of an emergency & if an evacuation of the Track and Field Centre (TTFC) is necessary, all participants; athletes, coaches, volunteers, medical & support staff are to report to the Tait McKenzie Centre (TMC)
TTC North Pioneer Station TTFC
Ian Macdonald Blvd.
Tait McKenzie York Lions Centre Stadium (formerly PanAm Stadium) Appendix IV OUA Standards
OUA TRACK & FIELD – 2019-20 & 2020-21 STANDARDS
Event Women Men 60m 8.30 7.40 300m 42.5 36.90 600m 1:39.90 1:24.20 1000m 3:11.50 2:36.50 1500m 4:50.00 4:05.00 3000m 10:35.00 8:45.00 60mH 9.40 8.70 High Jump 1.60m 1.80m Pole Vault 6.50m 4.50m Long Jump 5.10m 6.30m Triple Jump 11.00m 13.00m Shot Put 9.70m 11.70m Weight Throw 13.00m 13.00m Pentathlon/Heptathlon 3000 pts 4100 pts