Public Summary Second Surveillance Assessment
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PUBLIC SUMMARY SECOND SURVEILLANCE ASSESSMENT FELDA SEGAMAT SMALLHOLDERS SCHEME CERTIFICATION UNIT Segamat, Johor, Malaysia Prepared by: Food, Agriculture and Forestry Section SIRIM QAS INTERNATIONAL SDN BHD Building 4, SIRIM Complex, No. 1, Persiaran Dato’ Menteri, Section 2, P.O. Box 7035, 40700 Shah Alam, Selangor, MALAYSIA Tel : 603-5544 6440 Fax : 603-5544 6763 Website: www.sirim-qas.com.my 17 November 2014 SQAS/MSC/FOR/32-09a Page 1 of 54 Issue 2 Rev. 0 Table of Contents Page SUMMARY 3 1.0 SCOPE OF CERTIFICATION ASSESSMENT 3 1.1 National Interpretation Used 3 1.2 Certification Scope 3 1.3 Location of Supply Base 5 1.4 Description of Supply Base (Fruit Sources) 6 1.5 Production Volume of All Certified Products 10 1.6 Certification Details 11 1.7 Other Certifications Held 11 1.8 Progress Against Time-Bound Plan 11 1.9 Progress of Associated Smallholders or Outgrowers Towards Compliance with Relevant Standards 11 1.10 Organisational Information / Contact Person(s) 11 2.0 ASSESSMENT PROCESS 13 2.1 Certification Body 13 2.2 Qualifications of Lead Assessor and Assessment Team Members 13 2.3 Assessment Methodology and Programme 14 2.4 Stakeholder Consultation and List of Stakeholders Consulted 14 2.5 Date of Next Surveillance Visit 15 3.0 ASSESSMENT FINDINGS 16 3.1 Summary of Findings 16 3.2 Details on Non-Conformity Reports 48 3.3 Status of Non-Conformities Previously Identified 48 3.4 Complaints Received from Stakeholders 48 3.5 Noteworthy Positive and Negative Observations 48 4.0 RECOMMENDATIONS 48 5.0 CERTIFIED ORGANIZATION’S ACKNOWLEDGEMENT OF INTERNAL 49 RESPONSIBILITY AND FORMAL SIGN-OFF OF ASSESSMENT FINDINGS List of Appendix Appendix 1 : Location Map of FELDA Segamat Smallholder Scheme Certification Unit 50 Appendix 2 : Assessment Programme 51 Appendix 3 : Detail of Non-Conformities and Corrective Actions Taken 53 Appendix 4 : Status of Non-Conformities Previously Identified 57 SQAS/MSC/FOR/32-09a Page 2 of 54 Issue 2 Rev. 0 SUMMARY This public certification summary provides the general information on the Federal Land Development Authority (FELDA) Segamat Smallholders Scheme Certification Unit (FSSS CU), the assessment process, the findings of the surveillance, Non-Conformity Reports (NCRs), verification of corrective actions on the NCRs raised during the previous audit as well as the decision on the continued certification of the CU against the requirements of the RSPO Principles and Criteria for Sustainable Palm Oil Production, including smallholder, RSPO Standard For Group Certification: 26 August 2010 and Malaysia National Interpretation Working Group (RSPO MYNIWG: November 2010). The second surveillance assessment on the FSSS CU was conducted on 8-10 June 2014. SIRIM QAS International Sdn Bhd (SIRIM QAS International) was contracted by FELDA to conduct this surveillance assessment. SIRIM QAS International is the leading testing, inspection and certification body (CB) in Malaysia having provided its services to all sectors of the business and industry for over 30 years. SIRIM QAS International, as an accredited CB by the United Kingdom Accreditation Service (UKAS) and STANDARDS MALAYSIA provides a comprehensive range of management system certification services on quality, environment, and health and safety. SIRIM QAS International has wide experience in conducting assessments on palm oil mills and oil palm estates for certification of management system against the requirements of the ISO 14001 and OHSAS 18001. SIRIM QAS International was approved as a CB by RSPO on 21 March 2008. Since then, it has conducted many assessments on RSPO sustainable production of palm oil in Malaysia. This surveillance assessment on the FSSS CU has resulted in the issuance of five (5) major and six (6) minor Non-Conformity Reports (NCRs). The FSSS CU had taken appropriate corrective actions to address the major NCRs which had been verified by the assessors and therefore closed out. The FSSS CU had also submitted a corrective action plan to address the minor NCRs which had been reviewed and accepted by the assessor. The verification on these corrective actions would be conducted by SIRIM QAS International during the next surveillance audit. Based on the findings of this surveillance, it could be concluded that the FSSS CU has continued to comply with the requirements of the RSPO MY-NI: 2010 (including smallholder), RSPO Standard for Group Certification: 26 August 2010 and Malaysia National Interpretation Working Group (RSPO MYNIWG: November 2010). The five major NCRs raised during this surveillance assessment had been adequately addressed and therefore closed out. The assessment team therefore recommends the FSSS CU to maintain its certification against the RSPO MY-NI: 2010. 1.0 SCOPE OF CERTIFICATION ASSESSMENT 1.1 National Interpretation Used The operations of the FSSS CU were assessed against the requirements of the RSPO MYNI: 2010 (including smallholder), RSPO Standard for Group Certification: 26 August 2010 and Malaysia National Interpretation Working Group (RSPO MYNIWG: November 2010). 1.2 Certification Scope The certification unit (CU) assessed in this surveillance was the FSSS CU which is one of the eleven regional complexes of FELDA smallholder schemes. The scope of certification is the production of sustainable oil palm fresh fruit bunches (FFBs). Owing to the changes in the number of participants in the group certification scheme (GCS) since the last assessment, the size [hectare (ha)] of the CU under the certification scope has also changed. The size of the oil palm estate in Melaka during this surveillance was 2,087.68 ha compared to 2,777 ha during the previous audit whilst in Johore it has been reduced to 4,521.88 ha compared to 6,650 ha. Likewise, the number of scheme participants had been reduced to 1,666 from 2,290 during the previous assessment. SQAS/MSC/FOR/32-09a Page 3 of 54 Issue 2 Rev. 0 There was no issue on acquisitions/disposals, emergence/re-emergence of land disputes and/or labour conflicts reported during this surveillance. The scope of certification has also remained the same, the production of sustainable oil palm FFBs. Since FSSS CU is a fully developed land scheme, Principle 7 of the RSPO Principles and Criteria (P&C) was therefore not applicable. SQAS/MSC/FOR/32-09a Page 4 of 54 Issue 2 Rev. 0 1.3 Location of Supply Base This CU delivered its RSPO certified FFBs to other private palm oil mills (POMs) that were not certified for RSPO supply chain. The location map of FSSS CU (now fourteen land schemes) is shown in Appendix 1 while their locations (coordinates) are as detailed in Table 1 below. Table 1 Locations (Coordinates) and Area of FSSS No Area (Ha) GPS Location (Office) Mill/Estate Year of Establishment Titled Planted Latitude Longitude 1 FELDA Chempelak Barat, 85300 Labis, Johor 1972/1973 384.37 384.37 2 23’ 29” N 102 56’ 00” E Darul Takzim 2 FELDA Tenang, 85300 Labis, Johor Darul Takzim 1960/2000 1,186.04 688.25 2 26’ 42” N 103 02’ 26” E 3 FELDA Chempelak, 85300 Labis, Johor Darul 1986/1987 794.08 434.34 2 22’ 45” N 102 55’ 48” E Takzim 4 FELDA Kemelah, 85040 Segamat, Johor Darul 1973/1974 622.08 533.62 2 31’ 26” N 102 57’ 58” E Takzim 5 FELDA Pemanis 1, 85009 Segamat, Johor Darul 1978/2011 262.78 250.78 2 36’ 13” N 102 53’ 13” E Takzim 6 FELDA Pemanis 2, 85009 Segamat, Johor Darul 1978/2011 74.00 74.00 2 35’ 33” N 102 54’ 13” E Takzim 7 FELDA Medoi, 85050 Segamat, Johor Darul 2001 189.00 189.00 2 31’ 40” N 102 52’ 55” E Takzim 8 FELDA Sri Ledang, 85220 Jementah, Segamat, 1968 669.40 577.05 2 23’ 26” N 102 45’ 48” E Johor Darul Takzim 9 FELDA Bukit Serampang, 85210 Jementah, 1991 530.52 530.52 2 20’ 16” N 102 47’ 25” E Segamat, Johor Darul Takzim 10 FELDA Lenga, 84040 Muar, Johor Darul Takzim 2012 859.95 859.95 2 14’ 28” N 102 51’ 03” E 11 FELDA Tun Ghafar Machap/Menggong, 78000 1960 528.72 528.72 2 24’ 43” N 102 18’ 06” E Alor Gajah, Melaka 12 FELDA Tun Ghafar Kemendore,77000 Jasin, 1958 305.47 305.47 2 21’ 40” N 102 24’ 23” E Melaka 13 FELDA Tun Ghafar Bukit Senggeh, Nyalas,77100 2002 1,253.49 1,253.49 2 23’ 26” N 102 27’ 51” E Asahan, Melaka Total 7,659.90 6,609.56 SQAS/MSC/FOR/32-09a Page 5 of 54 Issue 2 Rev. 0 1.4 Description of Supply Base (Fruit Sources) Table 2 to 14 show the year of scheme establishment, their respective total land area and area planted with oil palm and planting cycle in each of the scheme. Table 2 FELDA Chempelak Barat Oil Palm Area (ha) Oil Palm Area (%) Planting Plot Year Cycle Total Planted st nd No. Planted Mature Immature Mature Immature (1 /2 Area Area Generation) 01 2002 196.97 196.97 196.97 - 100 - 1st 113Z* 2002 61.83 61.83 61.83 - 100 - 1st 112W* 2002 38.42 38.42 38.42 - 100 - 1st 111V* 2006 3.83 3.83 3.83 - 100 - 1st 118Z* 2002 7.82 7.82 7.82 - 100 - 1st 113W* 2002 46.46 46.46 46.46 - 100 - 1st 113Y* 2005 3.75 3.75 3.75 - 100 - 1st Total 359.08 359.08 359.08 100 - * the alphabet V, W, Y and Z denotes “supplying of palms” within the same plot that were later decided by settlers who were not able to work on their farm due to resource constraints and thus surrender their land and let FELDA to manage on their behalf.