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Wisconsin Youth Soccer Association East Central District Meeting June 18, 2013 Civic Center-Combined Locks 8:00 PM - 9:00 PM

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Wisconsin Youth Soccer Association East Central District Meeting June 18, 2013 Civic Center-Combined Locks 8:00 PM - 9:00 PM Wisconsin Youth Soccer Association East Central District Meeting June 18, 2013 Civic Center-Combined Locks 8:00 PM - 9:00 PM Executive Board Present: President – Dale Antoine (Electric City) Vice President – Marti Coan (Neenah) Secretary – Gary Coenen (HOV) Treasurer – Tod Maki District Registrar –Kevin Otto (FCM) TOPS/Scheduling - Wayne Stoflet (KASA) Coach Comm. - Renee Sullivan (Everton) Recreational Comm. – Absent Adult Comm. – Absent Referee Comm.-Absent State Rep – Dawn King (FCGB) Director of Operations—Sue Ann Evers Club rep: Mike Buman (HOV) Treasurer’s Report • Tod is preparing the invoices to bill clubs for player fees. o Tod will include transferred and pending players in the billing invoice. o There are 8,400 billable players for the 2012-2013 season o WDA Players will be charged as classic players. o Rec academy teams charged as rec players. • Clubs are being billed for: canceling games with no intent to make them up and for not showing up at scheduled games. • Discussion as to how East Central should handle clubs that drop teams just as the season begins. It was decided that clubs should just be fined for the first game that they cancel. Motion was made to approve the Treasurer’s Report. Made by Jorge Simon (KASA), seconded by Marti Coan (Neenah). Approved 2) Commissioner Reports • TOPS- No report • Scheduling-Fall League See report o Number of games per team 8 o Weekends: Dates of play-- Sept 7 and 8 through October 26 and 27 o Maximum of one weekend blackout date per team. Place 1 weekend blackout date in League One on team page. o Games will be scheduled by East Central to start at 3:00 or 4:00 PM. Club Scheduler will have an opportunity to adjust games to fit into their field availability after the schedule has been created. Club Scheduler will be able to move home games between 11:00 AM and 5:00 PM without contacting the traveling team. Club Scheduler must contact and seek approval from the traveling team if they desire to move games outside the range of 11:00 AM to 5:00 PM o U11-U14 Girls will be scheduled on Saturday. o Boys and High School Girls are scheduled for Sundays. o Teams should be flexible to play games on either Saturday and/or Sunday should a blackout weekend deem it necessary to schedule on an alternative day to get the 8 games within the fall league dates. o Clubs using Pool Rostering will need to create teams using the standard format that we have been using in League One. Club letters, a unique name, team age and division (I.E. KASA BLAST, U11, CLASSIC 1) for each team wishing to be scheduled. These team shells serve as place markers in the scheduling process. (See attached pool roster policy) o Each team will have the following areas filled in: Coach with valid WYSA coach pass card listed with phone and email. o If you place the cell phone number in the home slot that information will be pulled when the team contact list is created. League One pulls the home number as contact information. Place the cell number the coach wants to be reached at when traveling or away from home in the home phone number. Fields that will be assigned to the team for home games. o Most important, ask questions if you are unsure of something. Please do not wait until the teams are due to ask how to handle these new policies. • Registration—No Report o Adult teams are getting their player pass cards processed by the East Central Registrar. All teams should have their cards processed by now and have them available for check in at game day. • Referee – No report o Steve will be asked to create guidelines as to what should be done in the case of thunder or lightning after the start of a match. o It was decided that it would make more sense to have the referees use Games Officials to report red cards. Steve De Carlo and Mike Jones are working on a procedure so that East Central can get access to the reports in Games Officials. We hope to use the Games Officials reporting system for East Central fall league. • Coaching o Youth Coaching Clinics are being offered this August and September. Most Tuesdays or Thursdays are open in these months. If you are interested in hosting a Youth Clinic (Y1 or Y2) please let Sue Ann know the date, location and time you would like to host the clinic. o East Central has had a couple of situations where coaches got pretty vocal on the sidelines. East Central is investigating the situations. • Games o Jorge is working with the Heartland group to automate some of the forms we use. These automations will populate information in the rescheduling form to make contacting people easier. o Jorge needs Dale or Tod to fill out the application and sign the agreement so that Jorge can move forward. It was agreed by all that we wanted Jorge to proceed with this automation project. Jamboree o Great weather for the Jamboree and overall the event went well. o A few sportsmanship issues occurred, East Central is following-up. o Discussion about ways to improve the Jamboree was brought up. Do we want to continue holding it? Ways to improve it? Selection of a different weekend? The first weekend that school gets out is bad because parents want to have a weekend off from activities. There were not enough teams involved, the same teams that play each other in house, play each other again at the Jamboree. The Jamboree was initially started to replace games that were taken out of the regular season. We have since added those games back into the season. State Rep report • Wis. Youth Soccer AGM is March 8, 2014 at Lambeau Field. WYSA is working on a possibility of having an adult game played at the AGM at Lambeau. • Coach pass cards are going up to $12.00. • Event teams are formed to play for an event. Event teams can put players from multiple clubs together to play for an event. Safe and Fun- Sportsmanship program • Participants and coaches like the water bottles with the S.A.F.E Logo on it • Marti would like to put some links on the East Central website for positive reinforcement Pool Roster Policy U11 and U12 Classic teams • Pool Roster was passed at East Central meeting in May. • Teams can use the Game Day roster to tell referee who is playing on the team for that day. Club Pass policy • Clarification. Dale is going to call Melissa to find out what age appropriate means? • Accepted policy will require changes to the East Central Rules and Regulations. We will need to make sure there are no contradictions in our rules. Motion was made to adopt the club pass policy in East Central that WYSA has approved. Made by Renee’ Sullivan (Everton), seconded by Jorge Simon (KASA). Approved Motion to adjourn the meeting. Made by Renee’ Sullivan (Everton), seconded by Mike Buman (HOV) Adjourned at 9:55 PM Respectfully submitted by, Sue Ann Evers East Central Director of Operations for Gary Coenen East Central Secretary Date: June 15, 2013 Area: Scheduling Commissioner: Wayne Stoflet E-Mail: [email protected] Report: Classic season winding down. Rec season in full swing Future Activities: FALL SOCCER --- Deadlines & Requirements 1. Eight games? 2. Season starts Sept. 7 & 8, ends October 26 & 27 3. With Sept 14 & 15 start, would need to double up games. 4. Potential scheduled teams will need to be in system by two or three weeks before the start of the season. 5. One black out week end limit. Setting a black out week end reduces your number of games for the fall league?????? 6. Special naming for scheduled Pool Teams???? 7. Pool Roster Policy In an effort to offer more flexibility to clubs for registration of players and to facilitate more fluid movement between teams based on the needs and abilities of the player, WYSA has approved “pool registration” for the U12 and under age groups beginning in fall 2013. (Pool registration is optional, at the discretion of the WYSA district or competition for the 2013/2014 program year.) How this works: 1. “Pool” is a division in LeagueOne. Players are registered to the pool division in a specific age group. For example, all U9 players are registered to the division “pool” and age group “U9B”. 2. Clubs will create pool teams in accordance with the guidelines below. 3. From the pool roster, clubs will have the ability to create event rosters to use for specific competitions. Event rosters are valid for the designated time period (i.e. one day or one weekend). Event rosters have the same team approval rules as the current U10 and under recreational divisions. This includes coach requirements, minimum and maximum players per roster, and age eligibility. 4. Player passes can be issued from the pool roster, but not the event team. Player passes are not required for U10 and under age groups unless mandated by the competition. 5. Rather than registering players to teams, clubs will determine the number of groups they will have competing in a particular league based on the size of their pool. Groups will be scheduled into the league as teams, but players are not restricted to a particular roster for the duration of the season. Clubs will manage player groupings and are responsible to maintain best practice standards for their players. Basic guidelines of pool registration: 1.
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