Project Administration Memorandum
Project Administration Memorandum
Loan No. 2588/2589/2590: Civil Aviation Development Investment Program (CADIP)
Project Administration Memorandum
CADIP Batch 1 Projects
April 2010
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Forward
The Project Administration Memorandum (PAM) is a living document that is progressively updated and revised as necessary, particularly following any changes in project or program costs, scope, or implementation arrangements. It is a guide to the management, implementation, and monitoring of the Civil Aviation Development Investment Program (CADIP).
The PAM contains project data and information that allows the Government, the National Airports Corporation (NAC) as the executing agency and the Asian Development Bank (ADB) to monitor project implementation and evaluate project impact.
In particular, the PAM outlines the implementation arrangements for the Program and contains the basic requirements and procedures on recruitment of consultants, procurement of goods, contracting of civil works, draw down of loan funds, disbursements, progress reporting, performance monitoring and auditing requirements under the Program.
The contents and interpretation of the PAM will be discussed and updated regularly by the NAC and the CADIP Project Implementation Unit (PIU).
In case of conflict among the documents in meaning or intent, the specific provisions of the Loan Agreement shall prevail.
Prepared by: CADIP PROJECT IMPLEMENTATION UNIT (PIU)
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TABLE OF CONTENTS
S. No Page Map of PNG showing the respective CADIP Projects iii 1. Executive Summary 4 2. Program Summary 4 3. Total Program Cost & Financing Plan 5 4 Loan Amount and Terms of the Loan 5 5 Program Descriptions 6 6 Project Monitoring Development Effectiveness Framework 7 7 Special Features 7 8 Implementation Arrangements 8 9 Implementation Timetable 9 10 Procurement 9 11 Disbursement 10 12 Program Monitoring & Evaluation 10 13 Reporting Requirements 10 14 Auditing Requirements 10 15 Anti-Corruption 11 16 Major Loan Covenants 11
17 Summary of Appendices 12
iii Project Administration Memorandum CADIP
Figure 1. Map of Papua New Guinea showing the respective CADIP projects.
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1. EXECUTIVE SUMMARY
1. The National Airports Corporation (NAC) has started implementing the Civil Aviation Development Investment Program (CADIP). This Program is aimed at revitalising and redeveloping the nations 21 national airports over a nine year period at a total cost of US$640 million. The Program is divided into four Batches of projects. Batch 1 Projects of the Program is within budget, scope and schedule.
2. A number of milestones have been achieved during the reporting period. These among others include the successful conclusion of loan negotiations cumulating in the signing of the CADIP Project and Loan Agreements between Government and the ADB, Loan Effectiveness, the establishment and staffing of the CADIP Project implementation Unit (PIU), the Changing of the Executing Agency (EA) name from the former Civil Aviation Authority (CAA) of PNG to the NAC, the commencement of bidding for procurement contract packages (POM Apron extension, POM ILS and Kavieng fencing), the establishment of a CADIP Project Trust Account and the securing of government counterpart funding for the first quarter of 2010. Ongoing internal and external project issues are continually being managed and monitored respectively by the PIU.
3. The Multi-tranche Financing Facility (MFF) is an ADB funding modality that is used to fund large scale investment projects. It was determined that the MFF is the most appropriate financing mechanism for CADIP. This financing model will be used to finance all CADIP projects in the four tranches including the Batch 1 Projects. The ADB’s MFF will finance 85% of the program whilst the Government finances the remaining 15%. Refer to sections 3 and 4 for the financing plans and loan components respectively.
4. In this PAM document, the terms Batch 1 and Project 1 will be used interchangeably to describe the first tranche of the MFF for CADIP.
2. PROGRAM SUMMARY
2.1Loan Processing History Activity Date 1 Fact-Finding Mission 18-29 May 2009 2 Fact Finding Wrap-Up Meeting 03 June 2009 3 Management Review Meeting (ADB) 15 July 2009 4 Investment Program Appraisal 27 July-7 August 2009 5 Staff Review Committee Meeting (ADB) 07 September 2009 6 Loan Negotiations 21-23 September 2009 7 ADB Board Consideration and Approval 24 November 2009 8 Loan Agreement Signing 28 January 2010 9 Loan Effectiveness 22 March 2010
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2.2 Pre-Inception Activity Date 1 ADB Project Implementation Seminar 2009 2 Development Effectiveness Monitoring Framework workshop 2009 3 PNG country portfolio review mission 2009 1 Change in EA name from CAA to NAC 15 February 2010 2 GoPNG and ADB Sign CADIP Loan and Project Agreements 24 February 2010 3 Environmental Permits secured February 2010 4 Procurement dates (Bid Start/Close) Start Close - POM ILS/Navigational Aids 13 Jan 2010 10 March 2010 - Kavieng Fencing 8 March 2010 19 April 2010 - POM Domestic Apron 21 April 2010 4 June 2010 5 Opening of CADIP Trust Account March 2010 6 1st Quarter GoPNG funding of K1.28 million secured March 2010 7 EOI for PIU Individual Consultants 22 March 2010 8 EOI for DSC 22 March 2010
2.3 Project Administration Activity Date 1 Project Inception Mission 26 – 30th April 2010 2 3 4 5 6
3 TOTAL PROGRAM COST AND FINANCING PLAN
CADIP Funding Source USD Million PGK Million ADB 480.0 1,250.0 PPP 75.0 197.0 GoPNG 85.0 221.0 Total 640.0 1,670.0
CADIP Batch 1 Funding ADB 95.0 247.0 GoPNG 17.0 44.4 Total 112.0 291.2
CADIP Batch 1 Financing Plan Airport Improvement 81.0 210.6 Project Support & Capacity Development 9.0 23.4 Program Management 6.0 15.6 Contingencies 12.0 31.2 Financing Charges during Implementation 4.0 10.4 Total 112.0 291.2
A fixed exchange rate of 2.6% applies for all conversions. Appendix 05 contains a detailed financing plan for CADIP Batch 1 Projects. Appendix 06 contains the CADIP 2010 Cash Flow
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4. LOAN AMOUNTS AND TERMS OF THE LOAN The terms and conditions of the ADB Project1 loans are as follows;
4.1 Ordinary Capital Resources (OCR) Loan Amount US$25.0 million Repayment Period 25 years Grace Period 5 years Interest Charge To be determined in accordance with ADB’s LIBOR- based lending facility Interest Rate Movements 1 July 2009 1 January 2010 1 July 2010
Exchange Rate: 1 July 2009 1 January 2010 1 July 2010 0.3735 0.3580 Commitment Charge 0.15% per annum
4.2 Asian Development Fund (ADF) (‘’Hard Term’’) Loan Amount US$20.0 million equivalent in Special Drawing Rights (SDR) Repayment Period 32 years Grace Period 8 years Interest Charge 3.5% per annum Interest Rate Movements 1 July 2009 1 January 2010 1 July 2010
4.3 Asian Development Fund (ADF) (‘’Soft loan’’) Loan Amount US$50.0 million equivalent in Special Drawing Rights (SDR) Repayment Period 32 years Grace Period 8 years Interest Charge 1.0% per annum during grace period and 1.5% per annum Interest Rates Movements 1 July 2009 1 January 2010 1 July 2010
A description of the Loan Amounts and Terms is contained in Appendix 07.
5. PROGRAM DESCRIPTION
5. The objective of CADIP is to establish a sustainable civil aviation network that supports the growth and development of the nation. It has been developed and adopted to redevelop and revitalise the 21 national airports to meet minimum safety and security standards as well as the operational requirements of the newly introduced F100 aircraft. Batch 1 Projects will comprise an extension to the Jacksons Domestic Parking Apron and the replacement of old fire trucks and supply and installation of Instrument landing and Navigational Systems at that airport. This phase will also include an upgrading of the Mt. Hagen, Wewak, Hoskins and Gurney airports as well as the installation of new security fences at the Goroka, Gurney, Hoskins, Kavieng and Wewak airports. The Project components include;
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6. Airport Improvement: Airport improvements include the rehabilitation and upgrading of aerodrome infrastructure. The Aerodrome infrastructure consists of air side facilities including runways, taxiways, parking aprons, fire-tenders, and land side facilities such as passenger terminals, car parking and associated infrastructure facilities.
7. CNS/ATM Enhancement Upgrading of communication, navigation and surveillance equipment for reroute, landing, take off operations within the PNG Flight Information Region (FIR).
8 Program Support & Capacity Development: Capacity development would include institutional strengthening and capacity building of National Airports Corporation, PNG Air Services Limited and PNG Civil Aviation Safety Authority.
9 Program Management: Program management includes consulting services for the design and supervision of contracts as well as the implementation of the program through the PIU.
6. PROJECT DEVELOPMENT EFFECTIVENESS MONITORING FRAMEWORK
10. The Paris Declaration on Aid Effectiveness calls for effective monitoring of development assistance programs to developing countries by the donor countries and multilateral partners. The CADIP program adopts that strategy into its implementation and monitoring framework. CADIP PIU will update this section on a six (6) monthly basis starting in July 2010 to measure the progress of project activities against the expected project outputs and outcomes. Appendix 13 contains the detailed monitoring framework for CADIP and Batch 1 Projects.
7. SPECIAL FEATURES
7.1 Environmental Implications
11. Consistent with the Environmental Act of 2000 (the Act) an Initial Environmental Examination (IEE) Report was compiled for all the Batch 1 Projects. All contractors engaged under the Program will be monitored to ensure compliance with the Act as well as other relevant environmental legislation, policies and strategies of Government including the requirements of the Department of Environment and Conservation. Appendix 16 contains details of the IEE.
7.2 Poverty Reduction: Benefits and Beneficiaries
12. Preliminary studies on poverty reduction and benefit sharing in relation to the implementation of CADIP was undertaken in 2009. A follow up assessment report has just been compiled by the PIU in March 2010. From these assessments, the PIU has incorporated as much as possible the requests of the local population into the project
8 Project Administration Memorandum scope of Batch 1 Projects. Batch 1 Projects will now implement poverty reduction and benefit sharing strategies during project works at the respective project locations to ensure that the local population benefit from these works. Appendix 17 contains additional information on poverty reduction and benefits.
7.3 Land Acquisition and Resettlement
13. The PIU has had constructive consultations with the provincial authorities in each project site in relation to land acquisition and resettlement issues (if any). The Provincial Authorities have made an undertaking to deal with these issues. The PIU will continue to engage with the respective provincial authorities and other relevant agencies of Government to ensure the smooth facilitation of land issues at the project sites.
8. IMPLEMENTATION ARRANGEMENTS
8.1 National Airports Corporation
14. The CADIP Executing Agency has been officially changed by Government from the former Civil Aviation Authority of Papua New Guinea to the National Airports Corporation in February 2010. This followed from the restructure of the former CAA which was completed in January 2010. Appendix 02 contains the management structure of the NAC/CADIP PIU.
8.1.1 Project Implementation Unit (PIU)
15. The PIU is headed by a Project Director with two Deputy Directors for Technical (vacant) and Policy & Administration. The PIU is staffed with airport Engineers, a CNS/ATM Engineer, an Environmentalist, Economist, Financial Management Accountant, Policy Analyst, a Social/Gender Specialist and support staff. Vacancies exist for additional technical and support staff. Engagement of the Deputy Director (Technical) and intermediate consultants including an Airport Rescue & Fire Fighting Specialist and a Financial Management Specialist is currently underway. Appendix 03 contains the operational structure of the PIU.
16. The projects that the PIU is responsible for includes the security fencing projects, the replace of old fire trucks, the Domestic Apron Extension of Port Moresby, the supply and installation of the Instrument Landing System (ILS) and navigational aids at Port Moresby and the undertaking of the institutional and capacity building component of CADIP.
8.1.2 Design and Supervision Consultant (DSC)
17. The DSC will be headed by a Project Manager and will be staffed with a Design and Contract Engineer, a Design and Documentation Engineer, a Procurement Engineer, a Pavement Specialist and a Construction and Maintenance Supervisor. EOI’s have been called for the DSC. The PIU is currently evaluating the submitted EOI’s. The DSC
9 Project Administration Memorandum will be selected in accordance with the NAC and the ADB’s procurement processes. It is expected that the DSC will be appointed in November 2010. The TOR for the DSC is attached as Appendix 10.
18. The Projects that the DSC is responsible for in design, documentation and construction supervision include the Mt Hagen pavement strengthening, new terminal and associated works, the Hoskins runway extension, pavement strengthening and associated works, the Wewak runway extension and associated works and the Vanimo pavement strengthening and associated works.
9. IMPLEMENTATION TIMETABLE
a. CADIP Program Implementation Timetable:
19. The investment program is broken up into four tranches and will run for a total of nine years commencing in the mid 2010 and ending in December 31, 2018. Each tranche will run for a total of two years however, preparatory works will be carried out in advance. Appendix 07 contains a detailed CADIP implementation schedule.
9.2 Batch 1 Implementation Timetable:
20. CADIP Batch 1 Projects will take two years to implement starting in the middle of 2010 and ending by late December 2011. Appendix 08 contains a detailed implementation schedule of CADIP Batch 1 Projects.
10. PROCUREMENT
21. The main procurements for CADIP Batch 1 include consulting services, civil works/infrastructures and institutional capacity building. The total procurements budgeted for Batch 1 is K291.2 million (refer to Section 3, Total Cost and Financing Plan). These are highlighted below.
10.1 Consulting Services
22. International and national consultants will be engaged for engineering design, supervision of civil works, capacity building, advisory services and studies as appropriate. Consultants will be recruited in line with ADB’s Guidelines on the Use of Consultants (2007, as amended from time to time). Quality and cost- based selection method will be used.
Detailed outlines of the Consultants Recruitment Activity Monitoring or CRAM’s for the respective consultants are attached as follows;
1 Appendix 18 Design and Supervision Consultant (DSC) 2 Appendix 19 Deputy Director (Infrastructure) 3 Appendix 20 Airport Rescue and Fire Fighting Specialist (RFF) 4 Appendix 21 Financial Management Specialist
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10.2 Civil Works / Infrastructure
23. Civil works and infrastructure will form the bulk of procurement for the program. This includes runway extension, pavement strengthening, upgrading of terminal facilities, security fencing and associated works.
Detailed procurement plans and summary of works for the respective Batch 1 Projects is attached as follows; (PRAM) - Appendices 25-28 is for preliminary works only.
1 Appendix 22 Port Moresby Domestic Apron Extension 2 Appendix 23 Kavieng Fencing Project 3 Appendix 24 Airport (Hoskins, Goroka, Wewak, Gurney) Security Fencing Projects 4 Appendix 25 Wewak upgrade and associated works 5 Appendix 26 Mt. Hagen upgrade and associated works 6 Appendix 27 Gurney upgrade and associated works 7 Appendix 28 Hoskins upgrade and associated works 8 Appendix 29 Port Moresby Instrument Landing System (ILS)
10.3 Capacity Building
24. Institutional Capacity building and strengthening is a core component of the program. The PNG CASA, NAC, and PNG Air Services will undergo institutional strengthening and capacity building as a part of the overall program. The NAC as the EA will lead the implementation of capacity building and institutional strengthening through a structured plan.
11. DISBURSEMENT
25. Direct Payments and Reimbursements are the two procedures used for disbursements. Direct Payment procedure is applicable for the procurement of large works, goods and services when the ADB pays the designated beneficiary directly at the borrowers request. Reimbursements are applicable to petty purchases when the ADB pays from the loan account to the Project account for eligible expenditures which were incurred and paid for by the project out of its own budget allocation.
26. The first withdrawal application has been sent to the ADB for reimbursements to the NAC account the retro-active financing arrangements. It is expected that the number of withdrawal applications will increase in conjunction with the progress of the project.
27. A CADIP Project Trust Account with two subsidiary bank accounts, the GoPNG and ADB have been opened. The Government has released its counterpart funding commitments for the 1st Quarter and will continue to release funding for the subsequent quarters.
28. Appendix 11 contains Disbursement Procedures while Appendix 12 contains the CADIP 2010 Cash Flow and Budget.
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12. PROJECT MONITORING AND EVALUATION
29. It is expected that project monitoring and evaluation will increase in conjunction with Batch 1 project activity and associated works. Minimal amounts of project monitoring and evaluation have been undertaken during this reporting period.
30. The key performance targets and indicators are provided in the Design and Monitoring Framework (Schedule 2 to the FFA). The consultants for Investment Program implementation support will work with NAC to collect additional data from relevant agencies, including provincial and local level governments and statistics bureaus, to measure the performance indicators at inception, completion, and three years after completion of each Project and the Investment Program; and (ii) report to ADB key findings on a quarterly basis. NAC with the assistance of the supervision consultant will monitor and evaluate Investment Program impacts to ensure that the completed infrastructure is managed effectively and the Investment Program benefits maximized. Appendix 14 contains additional information on CADIP monitoring and evaluation.
13. REPORTING REQUIREMENT
31. The PIU will produce monthly project update reports. These reports will encompass the general administration of the project as well as project specific updates including financials. A reporting template has been developed for this purpose. These monthly reports will be publically available and will also be posted on the NAC website once established.
32. The PIU will also produce a quarterly report. This quarterly report will take the form of the PAM. This PAM is the first quarterly report for CADIP and will be submitted to the ADB within 14 days of the new quarter. A monthly situation report will also be submitted to the ADB within 5 calendar days from month end starting, May 2010.
33. The PIU will also produce a yearly report on all project activities. It is expected that the monthly reports and the quarterly reports will form the basis of this report. This report will provide a summary of all project activities undertaken during the year. The 2009 CADIP Annual Report has been produced and is awaiting formal endorsement form NAC Board before becoming publicly available. These reports will be posted on the NAC website once established.
14. AUDITING REQUIREMENT
34. Yearly audits will be undertaken of all CADIP project funds from both Government and the ADB in compliance with appropriate Government processes, regulations and legislation. The Auditor General’s office will undertake the Audits or contract out as and when required. Audits for 2010 should be completed by July 2011. Appendix 15 contains additional information on auditing requirements.
15. ANTI CORRPUTION
35. ADB's Anticorruption Policy requires that all ADB staff, and all parties carrying out activities financed by ADB, to adhere to the highest financial and ethical standards. The Office of Anticorruption and Integrity (OAI) is the initial point of contact for allegations of
12 Project Administration Memorandum and to screen and investigate fraud or corruption. It is ADB's independent investigative unit.
36. ADB launched the Second Governance and Anticorruption Action Plan (GACAP II) to improve its performance in the implementation of the governance and anticorruption policies in sectors where ADB operates. ADB also supports governments' efforts toward effective and transparent systems for public service, anti-bribery and business integrity, through its governance work and active involvement in the ADB/OECD Anti-Corruption Initiative for Asia-Pacific.
16. MAJOR LOAN COVENANTS
37. The PIU will ensure that the CADIP Project Loan and Project Administration covenants are complied on a timely basis. A summary of the major loan covenants is attached as Appendix 12.
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17. APPENDICES.
Number Description
Appendix 01 Key Persons Involved with the Project Appendix 02 NAC/CADIP/PIU Management Structure Appendix 03 CADIP/PIU Operational Structure Appendix 04 Cost Estimate, Financing Plan and Allocations Appendix 05 CADIP 2010 Cash Flow Appendix 06 CADIP Loan Amounts and Terms Appendix 07 Implementation Schedule for Batch 1 Appendix 08 Implementation Schedule for the entire CADIP Project Appendix 09 TOR for the Design & Supervision Consultant Appendix 10 Disbursement Procedures Appendix 11 CADIP Loan Covenants Appendix 12 CADIP Program Monitoring and Evaluation Framework Appendix 13 Project Monitoring and Evaluation Appendix 14 Auditing Requirements Appendix 15 Environmental Implications Appendix 16 Poverty Reduction: Benefits and Beneficiaries Appendix 17 CRAM Design and Supervision Consultant (DSC) Appendix 18 CRAM Deputy Director (Technical) Appendix 19 CRAM Airport Rescue and Firefighting Specialist (RFF) Appendix 20 CRAM Financial Management Specialist Appendix 21 Summary of Works Port Moresby Domestic Apron Extension Appendix 22 Summary of Works Kavieng Fencing Project Appendix 23 Summary of Works Airport Security Fencing Projects Appendix 24 Summary of Works Wewak upgrade and associated works Appendix 25 Summary of Works Mt. Hagen upgrade and associated works Appendix 26 Summary of Works Gurney upgrade and associated works Appendix 27 Summary of Works Hoskins upgrade and associated works Appendix 28 Summary of Works Port Moresby Instrument landing System (ILS)
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Appendix 01: Key Persons Involved with the project
NAME DESIGNATION
DEPARTMENT OF NATIONAL PLANNING AND MONITORING Mr. Kingsley Lore Assistant Director Ms.Loia Vaira Senior Aid Coordinator (ADB) Mr. Bill Flaherty TSSP Strategic Advisor, Mr. Greg Uma Program Officer Mr. Ilivatilo Saneto First Assistant Secretary
DEPARTMENT OF TREASURY Mr. Clement Kote First Assistant Secretary (SPID) Mr. John Uware First Assistant Secretary (FED) Mr. Harry Greenwell (*) SGP Advisor, (SPID) Mr. Moses Zazon (*) Senior Economist, (SPID) Megan Hardy SGP Advisor, (FED)
DEPARTMENT OF TRANSPORT Mr. Gabi Houda First Assistant Secretary
NATIONAL AIRPORTS CORPORATION Mr.Peter Neville Chairman Mr. Joseph Kintau Chief Executive Officer Mr. Andrew Numbasa Executive Manager, Strategic Business Units Mr. Gebo Henao Senior Engineer, Airports Planning & Development Mr. Russell Safety Officer- Mt Hagen Airport Mr.Tiroqs Goroka Airport Mr.Peter Michael Manager Engineering Services Division Mr. Wilson Saggati Safety Manager
PROJECT IMPLEMENTATION UNIT Mr.Manuai Kametan Project Director Mr.Erry Tara Social Development officer Mr. Percy Sukbat Engineer Mr.Haggai Zeriga Engineer Ms.Karren Siwi Project Officer - Financial Analyst Mr. Rodney Wapindu Project Officer- Economist Mr. Barksy Panka Project Officer- Environmentalist
PNG AIR SERVICES LTD Mr. John Cappelletti Chief Executive officer Mr.Marcellin Donnelly Chief Finance officer
AUSAID Mr. Keith Joyce First Secretary
WORKD BANK Ms.L. Bailey Country Manager
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Appendix 02. PIU Management Structure
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Appendix 03: CADIP/PIU Operational Structure
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Appendix 04: Cost Estimates, Financing Plan and Allocations
5 APPENDIX 05. 2010 CASHFLOW STATEMENT
PROJECT : CIVIL AVIATION DEVELOPMENT INVESTMENT PROGRAMME (CADIP) AGENCY: NATIONAL AIRPORTS CORPORATION (NAC) EXPENDITURE VOTE NO: 565 ‐ 3603 ‐ 1219 ‐ 135
ITEM DESCRIPTION DONOR ORIGINAL ADB GoPNG JAN FEB MAR 1st QTR APR MAY JUN 2ND JUL AUG SEP 3RD OCT NOV DEC 4TH 2010 ANNUAL NO. OF ITEM CODE1/ BUDGET COMPONENTCOMPONENT Cash Cash Cash CASH Cash Cash Cash QTR Cash Cash Cash QTR Cash Cash Cash QTR TOTAL
121 Travel and Subsistance Expenses 0 180,000 162,000 18,000 0 4,500 0 4,500 0 4,500 0 4,500 0 4,500 0 4,500 0 4,500 0 4,500 18,000 122 Utilities 0 110,000 99,000 11,000 917 917 917 2,750 917 917 917 2,750 917 917 917 2,750 917 917 917 2,750 11,000 123 Office Materials and Supplies 0 240,000 216,000 24,000 2,000 2,000 2,000 6,000 2,000 2,000 2,000 6,000 2,000 2,000 2,000 6,000 2,000 2,000 2,000 6,000 24,000 Fees & Charges 190,000 171,000 19,000 3,145 3,145 21 6,310 21 21 1,062 1,104 3,145 21 3,145 6,310 21 21 5,235 5,276 19,000 124 Operational Materials and Supplies 0 0 0000 125 Transport and Fuel 0 160,000 144,000 16,000 1,333 1,333 1,333 4,000 1,333 1,333 1,333 4,000 1,333 1,333 1,333 4,000 1,333 1,333 1,333 4,000 16,000 126 Administrative Consultancy Fees (MOA Review) 0 4,126,000 3,713,400 412,600 34,383 34,383 34,383 103,150 34,383 34,383 34,383 103,150 34,383 34,383 34,383 103,150 34,383 34,383 34,383 103,150 412,600 135 Other operational Expenses 0 920,000 828,000 92,000 7,667 7,667 7,667 23,000 7,667 7,667 7,667 23,000 7,667 7,667 7,667 23,000 7,667 7,667 7,667 23,000 92,000 143 Grants & Transfers to Public Authorities (Gender Coor) 0 0 0000 144 Grants to Individuals & NPO (LOA) 0 0 0000 145 Grants & Subsidies to Public & Dept Enterpr (LTC) 0 0 0000 221 Office Furniture and Equipment 0 250,000 225,000 25,000 0 0 12,500 12,500 000012,5000012,500000025,000 222 Purchase of Vehicles 0 430,000 387,000 43,000 0000 0000043,000043,000000043,000 223 Feasibility Studies, Project Preparation & Design 0 0 0000 225 CADIP PROJECTS Construction, Renovation & Improvement 0 0 0 0000000000000 1Port Moresby Domestic Apron Extension 2,170,000 1,779,400 390,600 12,600 0 0 12,600 0000000018,000180,000 180,000 378,000 390,600 2Hoskins Improvements 500,000 415,000 85,000 000 42,50042,500085,0000000000085,000 3Wewak Runway Extension 580,000 481,400 98,600 0000 039,10059,50098,6000000000098,600 4Mt.Hagen Improvements 0 0 0 000 0000000000000 5 Gurney Improvements 0 0 0 0000 0000000000000 6 Training & Capacity building 0 0 355,000 118,333 118,333 118,333 355,000 000000000000355,000 7Kavieng Fencing 5,032,000 4,126,240 905,760 0000 0000038,700106,200 144,900 104,400 369,180 287,280 760,860 905,760 8 Goroka Fencing 3,665,000 2,968,650 696,350 0000 000000157,700 157,700 106,400 153,520 278,730 538,650 696,350 9Wewak Fencing 1,260,000 1,033,200 226,800 0000 0000000086,40021,600118,800 226,800 226,800 10 Hoskins Fencing 787,000 645,340 141,660 0000 00000000031,860109,800 141,660 141,660 11 Gurney Fencing 330,000 270,600 59,400 0000 000000000059,40059,40059,400 12 Port Moresby Instrument Landing System 1,200,000 1,068,000 132,000 0000 0000000055,00055,00022,000132,000 132,000 13 Port Moresby Fire Tenders ‐ RFF 110,000 100,100 9,900 0000 0000004,5004,5002,7002,70005,4009,900 14 PIU Reimbursables ( 10% on Salaries only ) 540,000 60,000 20,000 20,000 20,000 60,000 00000000000060,000 15 PIU Reimbursables ( 100% on others ) 500,000 166,667 166,667 166,667 500,000 000000000000500,000 16 Operational and Facility Enhencement Program 936,000 832,000 50,000 16,667 16,667 16,667 50,000 00000000000050,000 17 AccountingAccounting & ExternalExternal AuditAudit (for(for GoPNGGoPNG purpose)purpose) 100, 000 100, 000 33, 333 33, 333 33, 333 100, 000 0 0 0 0 0 0 0 0 0 0 0 0 100, 000 18 Contigencies 5,000,000 30,000 10,000 10,000 10,000 30,000 00000000000030,000 Total 29,707,000 25,205,330 4,501,670 427,045 418,945 423,821 1,269,810 88,821 132,421 106,862 328,104 61,945 132,521 317,845 512,310 419,221 864,681 1,107,545 2,391,446 4,501,670 6
Appendix 06: Loan Amount and Terms
The request for the following loans:
(i) a loan of $50.0 million equivalent form the soft-loan lending under ADB’s Asian Development Fund (ADF),
(ii) a loan of $20.0 million equivalent form the hard-term lending facility under ADB’s ADF and;
(iii) a loan of $25.0 million equivalent form the ordinary resources lending facility under ADB’s Ordinary Capital.
ADB will provide loans to finance Projects, as and when the latter are ready for financing; provided Papua New Guinea is in compliance with the understandings hereunder, and the Projects proposed for financing are in line with those same understandings. Each loan will constitute a tranche. Each tranche may be financed under terms different from the financing terms of previous or subsequent tranches.
The choice of financing terms will depend on the Project, capital market conditions, and ADB’s financing policies that are prevailing at the time the tranche is formalized in a legal agreement. Tranches may be provided in sequence or simultaneously, and some may overlap in time with each other. Commitment charges are not payable on the Facility. They are payable only on financing actually committed by ADB as a loan. ADB rules on commitment charges, which are in effect when a tranche is provided, will apply with respect to such tranche.
The maximum financing amount available under the facility is$480 million (four hundred and eighty million US dollars). It will be provided through individual tranches comprising a blend of funds form ADB’s Ordinary Capital Resources and from ADB’s Asian Development Fund (ADF). ADB has informed Papua New Guinea that ADF allocations will be subject to;
(i) General availability of ADF resources;
(ii) Papua New Guinea’s access to such resources pursuant to ADB’s Gradual Policy and the requirements of the ADF donors and ;
(iii) the availability of such resources to Papua New Guinea pursuant to the applicable policies concerning allocation of, and eligibility for, such resources.
The Total investment Program cost (including the anticipated public-private partnership for the international airport is estimated at $640 million equivalent. The Total cost of Project 1 including taxes, duties, physical and prices contingencies, interest and other charges is estimated at $112.0 million equivalent. The summary of the cost estimate and the tentative Financing Plan are shown below in Table 1 and Table 2 respectively.
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Appendix 07. Implementation Schedule for Project 1
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Appendix 08. Implementation Schedule for the Entire CADIP Project
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Appendix 9: Terms of Reference (TOR) for the Design & Supervision Consultant
The main objective of the Design and Supervision Consultant (DSC) is to provide additional capacity and expertise to assist CAA/PIU to implement the Project One works in an efficient and timely manner. The DSC will receive administration support from CAA in relation to the administration of the project and improvement and upgrading works and the maintenance tasks. The DSC will be directly accountable to CAA under the direction of the Chief Executive Officer in all operational matters, with the PIU Program Director responsible for day to day liaison. The CEO will (i) ensure the regular flow of counterpart funding into the project trust accounts established for the purpose and (ii) ensure that the implementation methods and strategies developed, including subproject approval process, remain consistent with approved maintenance objectives, policies, and guidelines of the Government and the Bank.
The DSC will complement the capacity of CAA and the PIU and assist by: preparing periodic financing requests; performing site and geotechnical investigations and topographic surveys (where this has not been done in advance by CAA); undertaking design and documentation of airport infrastructure works in accordance with the scope of works provided by CAA; preparing bid documents; providing support during the tender stage; performing contract administration; managing construction and maintenance supervision and maintaining overall financial control of the Project. The DSC will ensure the Program for Batch One is completed within the four year time frame, and in accordance with the nominated standards to the satisfaction of the Government and ADB.
Supervision of all construction and maintenance works will be thorough to ensure that they are carried out in full compliance with the engineering design, technical specifications, summary initial environmental examination and summary social impact assessment recommendations, and other contract documentation. The DSC will work in collaboration with the CAA in relation to improvement and upgrading works and maintenance activities. To foster sustainability, CAA and GoPNG procedures and documentation will be used in all implementation stages. In addition to direct implementation roles, consultants will build capacity in key technical and management functions by training young professional staff seconded from the PIU and CAA.
9.1. Design and Supervision Consultant Organisation:
The DSC team will be headed by the Project Manager (PM).
9.2. Functions of the Project Manager The Project Manager (PM) will be a senior civil engineer with at least 20 years experience in the implementation of airport improvement, upgrading and maintenance projects. In addition, the PM will be a specialist in Performance Based Contracting, maintenance operations, and be familiar with the cultural, climatic, and topographic issues that influence construction activities in PNG.
9.3. The duties of the Project Manager are;
(1) To exercise day to day control and management of the Project activities; (ii) Administration of the Project Trust Accounts including those established for the subprojects and the maintenance trust accounts established for each airport where runway works have been carried out; (iii) Oversight and monitoring of Investigation, Design and Supervision Consultants engaged for the implementation of sub-project components;
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(iv) Establishing and implementing DSC operating procedures; (v) Establishing planning and implementation procedures for optimal utilisation and preservation of technical and other data collected by the project; (vi) Manage a team of specialists to deliver project objectives in an efficient manner; (vii) Develop and implement training plans for its national professional staff relating to the preparation and administration of civil works and maintenance using performance based contracts. On the job training will also be provided in computer skills, basic spreadsheet and word processing, contract documentation and management, quality control, work measurement and reporting, and condition assessments; (viii) Appoint and supervise Investigation, Design and Supervision Consultants where required in the implementation of sub-project works; (ix) Prepare tender documents based on the pro-forma performance based contracts tendered under International Competitive Bidding; (x) Assist in the evaluation of tenders performed in accordance with CAA and bank procedures; (xi) Ensure the timely submission of reports; (xii) Perform the role of Engineer as defined in the construction and maintenance contracts; (xiii) Coordinate the involvement of CAA and PIU personnel involved in implementation and training; (iv) Liaise with the CADIP Steering Committee.
9.4. Design and Contracts Engineer (DCE)
The DCE will be responsible to the PM for the pre-contract functions of site investigation, design and documentation of construction works. The DCE will be a professional engineer with a minimum of 10 years experience in the investigation, design and documentation of airport infrastructure and 5 years experience working in a developing country. The DCE will perform the following tasks: (i) Preparation of site investigation plans and (ii) Prepare tender documents for site investigations
9.5. Sub-Consultants (where this has not been done in advance by CAA)
(i) Prepare pre-tender estimates; (ii) Administration and supervision of site investigation sub-consultants; (iii) Preparation of terms of reference for design and documentation of civil engineering works; (iv) Administration and supervision of in-house design and documentation, or sub-consultants where applicable; (v) Ensure all investigations and designs comply with relevant PNG and Australian design codes and ICAO standards and recommended practices;(Development of specifications for performance based airport maintenance contracts based on CAA material specifications and experience, and pro-forma performance based contracting tender documents; (vi) Assist the Procurement Engineer in the preparation of construction and maintenance tender documents; (vii) Technical appraisal of tenders as part of the tender evaluation process; (viii) Technical evaluation of the qualifications of civil works and airport maintenance contractors;
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(ix) Provide on the job training to graduate trainees seconded to the DSC in site investigation, design and documentation and tender preparation, procurement procedures, preparation of pre-tender estimates and evaluation of consulting and construction tenders.
9.6. Design and Documentation Engineer (DDE)
The DDE will assist the DCE in the completion of site investigation works and design and documentation of airport improvement and upgrading works. The DDE will have at least 7 years experience in the investigation, design and documentation of major infrastructure projects in a developing country.
The DDE will perform the following tasks: (i) Initial investigation of sub-projects and development of the scope of investigation and design and documentation works as precursor to developing investigation, survey and design and documentation terms of reference for in-house designers or sub-consultants; (ii) Administration of the sub-consultancy contracts to ensure compliance with contract conditions; Ensure deliverables comply with relevant CAA technical requirements and Bank conditions; (iii) Field appraisals of the consultancy deliverables to ensure their compliance with the intent of the consultancy agreements. Review the adequacy of the deliverables considering their use in airport maintenance contracts. (iv) Provide on the job training to graduate trainees seconded to DSC in site investigation, design and documentation of airport works.
9. 7. Procurement Engineer (PE)
The PE will assist the DCE in all procurement associated with the implementation of the program. Ensure the program complies with the ADB’s Procurement Guidelines and relevant standard bidding documents. The PE will have at least 3 years experience in the preparation of ADB tender documents for services, goods and works and preferably experience in the procurement aspects of the PNG Financial Management Act.
The PE will perform the following tasks:
(i) Preparation of tender documents in compliance with the ADB and CAA procurement guidelines. (ii) Tender documents will be prepared for consulting services associated with the investigation, design and documentation of the works and construction supervision as required, (iii) Airport construction comprising improvement and upgrading works, and routine maintenance for a seven year period following completion of construction. (iv) Design, administer and monitor all procurement activities to ensure compliance with agreed procurement frameworks.
9.8. Pavement Specialist (PS):
The DSC will provide a specialist to advice on airport pavement design, construction, pavement materials and maintenance techniques. The specialist shall work in collaboration with the Design and Contracts Engineer. The objective of the PS will be to identify long term sustainable solutions to existing pavement problems and performance. Airports of initial interest shall include Hoskins, Mt Hagen and Wewak.
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The Pavement Specialist will perform the following tasks,
(i) Review existing studies and reports on the condition of pavements at airports which are included in Batch One. (ii) In collaboration with the PIU Program Director develop and implement a program of pavement investigation including availability and quality of materials. (iii) Recommend pavement works to be carried out as part of Batch One projects. (iv) Inspect and report on construction of pavements by the civil works Contractor(s) at critical stages during construction and upon completion.
9.9. Financial Management Specialist (FMS):
The DSC will provide a specialist to set up and operate a financial accounting system for the program. The financial accounting system shall be independent of the CAA financial accounting system and entirely concerned with the disbursement of funds from the project trust account. The system will have inbuilt capacity to handle the second and subsequent Batches of projects as successive tranches are drawn down.
The FMS shall:
(i) Prepare regular subproject cost and commitment reports in accordance with GoPNG and Bank requirements; (ii) Prepare management reports for subprojects in compliance with GoPNG and Bank requirements; (iii) Provide on the job training to graduate trainees seconded to DSC in basic computer skills, cost estimation, budgeting, GoPNG Financial Administration Act, managing trust accounts and cost accounting; and (iv) Prepare the trainees to take over and run the financial accounting system before completion of Batch One
9.10. Construction and Maintenance Supervisor (CMS)
The DSC shall provide up to four Construction and Maintenance Supervisors to supervise construction and maintenance activities. The CMS’s will be directly accountable to the Project Manager and will be qualified engineers or experienced technicians. CMS’s will have 8 years experience in the administration and supervision of airport construction contracts, particularly pavements, preferably in a developing country.
The CMS’s will undertake the following tasks:
(i) act as Engineer’s Representative; (ii) provide comprehensive day-to-day field contract supervision and administration services at the site; (iii) assist the PM to ensure that the notice to commence the works has been issued; (iv) ensure that the contractor has arranged proper insurance cover; (v) ensure that the contractor has provided a performance bond; (vi) certify advance payments in accordance with the contracts; (vii) receive and assess the contractor’s implementation program; (viii) ensure that the contractor has possession of the site;
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(ix) provide the contractor with all necessary survey data and reference for setting out the works; (x) liaise with the appropriate authorities to ensure that all the affected utility services are promptly relocated; (xi) carry out checks on the contractor’s setting out, (xii) ensure that the works are carried out in accordance with drawings and other design details; (xiii) provide direct day-to-day control of the site materials testing laboratory and its activities; (xiv) ensure that the works are executed in accordance with all the provisions of the contract, including those concerning standards of workmanship, ordinance clearance, and other safety provisions and protections of the environment; (xv) measure the works, agreeing and certifying to interim and final payment certificates for submission to the employer, (xvi) assisting the employer in preparing loan withdrawal documentation for submission to ADB; (xvii) administer, assess and, where appropriate, make recommendations on applications for extension of time, claims for additional payment, and contractual disputes; (xviii) issue site instructions, variation orders, provisional sum orders, and day works orders as appropriate; (xix) maintain regular estimates of the cost to completion and time to completion for each contract and ensure that as-built drawings are prepared; (xx) prepare monthly progress reports, in a form agreed upon with the DSC and ADB, and submit these within 10 days of the end of the month to which they refer; (xxi) maintain full and detailed permanent site records, which will include site correspondence, survey data, quality acceptance data, site diaries, measurement and certification, minutes of meetings, and records of all other contractually relevant matters; administer the completion of the contract, including all activities in relation to the issue of the Taking Over Certificate and Defects Liability Certificate; throughout the services, (xxii) maintain close liaison with the DSC and other relevant agencies, including the police and other Government and regional authorities; (xxiii) prepare a final report, which will be a compilation and condensation of data presented in regular monthly progress reports, together with copies of as-built drawings within two months of the issue of the Defects Liability Certificate; (xxiv) provide on-the-job training for CAA staff in carrying out construction supervision including contract administration, quality control, monitoring and evaluation, and other relevant activities. The on-the-job training will specifically cover the operation of the environmental monitoring and reporting system; (xxv) ensure that measures are taken to reduce the risk of socially transmitted diseases, including HIV-AIDS in cooperation with the National AIDS Council and its provincial offices. The consultants and the civil works contractors will organize training and disseminate publicity materials targeted to road construction workers and users
9.11. Training: The PM shall prepare and monitor the training programs for staff as outlined above. DSC and CAA/PIU will liaise regarding suitable staff members for training and monitor their progress.
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9.12. Consulting Services: A consulting firm will be appointed by the PIU for each batch to carry out Investigation, Detailed design, Preparation of tender and contract documents and Contract Supervision
9.13. Procurement:
The managing consultant will undertake the majority of the civil works procurement. CAA will be responsible for some procurement, including procurement of the managing consultant CAA.All procurement to be financed under an ADB loan will be carried out in accordance with ADB’s Procurement Guidelines (2007, as amended from time to time).International competitive bidding procedures will be followed for all contracts over $3 million for all civil works and $0.5million for goods. National competitive bidding will be used for contracts under these thresholds. Shopping will be used for minor contracts under $100,000 as appropriate. Advance contracting and retroactive financing will be utilized for survey works including geotechnical studies and other necessary studies to assist in the preparation of subsequent sub-projects.
Appendix 10: Disbursement Procedures
The last date on which any disbursement under any tranche may be made will be 30 June 2019. The last financing tranche is expected to be executed no later than 32 December 2013. The legal agreement for the first tranche must be executed within 12 months of approval by ADB’s board of Directors of the Facility; otherwise the validity of the Facility will lapse. Tranches to be provided under the Facility will be subject to the following procedures and undertakings:
Papua New Guinea will have notified ADB of a forthcoming PFR in advance of the submission of the PFR.
1. Papua New Guinea will have submitted a PFR in the format agreed with ADB 2. ADB may, in its sole discretion, decline to authorize the negotiation and execution of any legal agreement for a tranche. 3. If ADB confirms acceptance of the PFR, the legal agreements will be negotiated and executed by the parties.
Periodic Financing Request The PFR will substantially be in the form attached hereto, and will contain the following details;
1. Loan amount; 2. Description of the Project and its component(s), including Subprojects, to be financed 3. Cost estimates and financing plan; 4. Implementation arrangements specific to the Project; 5. Confirmation of the continuing validity of, and adherence to, the understandings in this FFA; 6. Confirmation of compliance with the provisions under previous legal agreements, as appropriate; and 7. Other information as may be required under the Facility Administration Manual, or reasonably requested by ADB.
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Appendix:11 CADIP Loan Covenants.
LOAN AGREEMENT: ARTICLE IV Particular Covenants Covenant Description Due Date Date Complied Delays Ratings Remarks
(dd/mm/yy) (dd/mm/yy) (months) (S,PS,U) 1 Section 4.01. In the carrying out of the Project and operation of the Project facilities, the Borrower shall perform, or cause to be 31/12/13 On-going performed, all obligations set forth in Schedule 5 to this Loan Agreement 2 Section 4.02. The Borrower shall enable ADB’s representatives 31/12/13 On-going to inspect the Project, the Goods and Works financed out of the proceeds of the Loan, all other plants, sites, properties and equipment of the Borrower, and any relevant records and documents. 3 Section 4.03. The Borrower shall take all action which shall be 31/12/13 On-going necessary on its part to enable CAA to perform its obligations under the Project Agreement, and shall not take or permit any action which would interfere with the performance of such obligations.
PROJECT AGREEMENT: ARTICLE II Particular Covenants 4 Covenant Description Due Date Date Complied Delays Ratings Remarks
(dd/mm/yy) (dd/mm/yy) (months) (S,PS,U) 5 Section 2.01. (a) CAA shall carry out the Project with due 31/12/13 S On-going diligence and efficiency, and in conformity with sound administrative, financial, engineering, and environmental and air
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transport practices. 6 Section 2.02. CAA shall make available, promptly as needed, 31/12/13 S On-going the funds, facilities, services, equipment, land and other resources which are required, in addition to the proceeds of the Loans, for the carrying out of the Project 7 (b) In the carrying out of the Project and operation of the Project 31/12/13 S On-going facilities, CAA shall perform all obligations set forth in each of the Loan Agreements to the extent that they are applicable to CAA. 8 Section 2.03. (a) In the carrying out of the Project, CAA shall 31/12/13 S On-going employ competent and qualified consultants and contractors, acceptable to ADB, to an extent and upon terms and conditions satisfactory to ADB. 9 (b) Except as ADB may otherwise agree, all Goods, Works and 31/12/13 On-going Consulting services to be financed out of the proceeds of the Loans shall be procured in accordance with the provisions of Schedule 4 to the Special Operations Loan Agreement. ADB may refuse to finance a contract where Goods, Works or consulting services that have not been procured under procedures substantially in accordance with those agreed between the Borrower and ADB or where the terms and conditions of the contract are not satisfactory to ADB. 10 Section 2.04. CAA shall carry out the Project in accordance with 31/12/18 S On-going plans, design standards, specifications, work schedules and construction methods acceptable to ADB. CAA shall furnish, or cause to be furnished, to ADB, promptly after their preparation, such plans, design standards, specifications and work schedules, and any material modifications subsequently made therein, in such detail as ADB shall reasonably request. 11 Section 2.05. (a) CAA shall take out and maintain with 31/12/13 On-going responsible insurers, or make other arrangements satisfactory to ADB for; insurance of the Project facilities to such extent and
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against such risks and in such amounts as shall be consistent with sound practice. 12 (b) Without limiting the generality of the foregoing, CAA 31/12/13 On-going undertakes to insure, or cause to be insured, the Goods to be imported for the Project and to be financed out of the proceeds of the Loans against hazards incident to the acquisition, transportation and delivery thereof to the place of use or installation, and for such insurance any indemnity shall be payable in a currency freely usable to replace or repair such Goods. 13 Section 2.06. CAA shall maintain, or cause to be maintained, 31/12/13 S On-going records and accounts adequate to identify the Goods, Works and Consulting services and other items of expenditure financed out of the proceeds of the Loans, to disclose the use thereof in the Project, to record the progress of the Project (including the cost thereof) and to reflect, in accordance with consistently maintained sound accounting principles, its operations and financial condition. 14 Section 2.07. (a) ADB and CAA shall cooperate fully to ensure 31/12/13 S On-going that the purposes of the Loans will be accomplished. 15 (b) CAA shall promptly inform ADB of any condition which 31/12/13 On-going interferes with, or threatens to interfere with, the progress of the Project, the performance of its obligations under this Project Agreement, or the accomplishment of the purposes of the Loans. 16 (c) ADB and CAA shall from time to time, at the request of either 31/12/13 On-going party, exchange views through their representatives with regard to any matters relating to the Project, CAA and the Loans. 17 Section 2.08. (a) CAA shall furnish to ADB all such reports and 31/12/13 On-going information as ADB shall reasonably request concerning (i) the Loans and the expenditure of the proceeds thereof; (ii) the Goods, Works and consulting services and other items of
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expenditure financed out of such proceeds; (iii) the Project; (iv) the administration, operations and financial condition of CAA; and (v) any other matters relating to the purposes of the Loans. 18 b) Without limiting the generality of the foregoing, CAA shall 31/12/13 S On-going furnish to ADB quarterly reports on the execution of the Project and on the operation and management of the Project facilities. The CAA has Such reports shall be submitted in such form and in such detail submitted its first and within such a period as ADB shall reasonably request, and quarterly report to shall indicate, among other things, progress made and problems the ADB. This is in encountered during the quarter under review, steps taken or the form of the proposed to be taken to remedy these problems, and proposed Project program of activities and expected progress during the following Administration quarter. Memorandum (PAM) 19 (c) Promptly after physical completion of the Project, but in any 31/12/13 A Project Completion event not later than three (3) months thereafter or such later report will be date as ADB may agree for this purpose, CAA shall prepare and produced to the ADB furnish to ADB a report, in such form and in such detail as ADB three months after shall reasonably request, on the execution and initial operation Program completion. of the Project, including its cost, the performance by CAA of its obligations under this Project Agreement and the accomplishment of the purposes of the Loans. 20 Section 2.09. (a) CAA shall (i) maintain separate accounts for 01/04/13 20/03/10 0 S Completed the Project and for its overall operations The CAA has established a separate account for the Program. 21 (ii) have such accounts and related financial 31/12/13 On-going statements (balance sheet, statement of income and expenses, and related statements) audited annually, in accordance with The first annual audit appropriate auditing standards consistently applied, by of accounts and independent auditors whose qualifications, experience and financial statements
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terms of reference are acceptable to ADB; and of the Program will be completed before 31/06/11. 22 (iii) furnish to ADB, promptly after their preparation but in any 31/12/13 On-going event not later than 6 months after the close of the fiscal year to which they relate, certified copies of such audited accounts and financial statements and the report of the auditors relating thereto (including the auditors' opinion on the use of the proceeds of the Loans and compliance with the financial covenants of the Loan Agreements), all in the English language. CAA shall furnish to ADB such further information concerning such accounts and financial statements and the audit thereof as ADB shall from time to time reasonably request. 23 (b) CAA shall enable ADB, upon ADB's request, to discuss 31/12/13 On-going CAA's financial statements and its financial affairs from time to time with the auditors appointed by CAA pursuant to Section 2.09(a) here above, and shall authorize and require any representative of such auditors to participate in any such discussions requested by ADB, provided that any such discussion shall be conducted only in the presence of an authorized officer of CAA unless CAA shall otherwise agree. 24 Section 2.10. CAA shall enable ADB's representatives to inspect 31/12/13 On-going the Project, the Goods and Works financed out of the proceeds of the Loans, all other plants, sites, properties and equipment of Site inspections will CAA and any relevant records and documents. be arranged from time to time as requested by the ADB. 25 Section 2.11. (a) CAA shall, promptly as required, take all action 31/12/13 On-going within its powers to maintain its corporate existence, to carry on its operations, and to acquire, maintain and renew all rights, properties, powers, privileges and franchises which are
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necessary in the carrying out of the Project or in the conduct of its business. 26 (b) CAA shall at all times conduct its business in accordance 31/12/13 On-going with sound administrative, financial, environmental and air transport practices, and under the supervision of competent and experienced management and personnel. 27 c) CAA shall at all times operate and maintain its plants, 31/12/13 On-going equipment and other property, and from time to time, promptly as needed, make all necessary repairs and renewals thereof, all in accordance with sound administrative, financial, engineering, environmental, air transport, and maintenance and operational practices. 28 Section 2.12. Except as ADB may otherwise agree, CAA shall 31/12/13 On-going not sell, lease or otherwise dispose of any of its assets which shall be required for the efficient carrying on of its operations or the disposal of which may prejudice its ability to perform satisfactorily any of its obligations under this Project Agreement 29 Section 2.13. Except as ADB may otherwise agree, CAA shall 31/12/13 On-going apply the proceeds of the Loans to the financing of expenditures on the Project in accordance with the provisions of the Loan Agreements and this Project Agreement, and shall ensure that all Goods, Works and consulting services financed out of such proceeds are used exclusively in the carrying out of the Project. 30 Section 2.14. CAA shall promptly notify ADB of any proposal to 31/12/13 On-going amend, suspend or repeal any provision of its Charter and shall afford ADB an adequate opportunity to comment on such proposal prior to taking any action thereon.
Notes: 1. All references to the Civil Aviation Authority in the covenants will mean the National Airports Corporation as the executing agency of the Program.
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Appendix 12. CADIP Program Monitoring & Evaluation Framework
Design Summary Performance Targets/Indicators Data Sources/Reporting Mechanisms Assumptions and Risks
Impact By 2020 Development partners’ country reports Assumptions Economic growth and Average annual economic growth in Continued political Stability Sufficient poverty reduction in project project areas of 5% Government Socioeconomic monitoring incentives for investment and growth in areas Decrease of 20% in the number of reports production people below the poverty line in Baseline survey and monitoring surveys Risks project areas to be conducted at inception, midterm, Domestic and external economic and Increased income of formal and and completion financial conditions might deteriorate, non formal vendors derived from constraining growth and development visitors in project areas by 20%
Outcome By 2018 (end of MFF) ICAO safety and security audit reports Assumptions Safer, more efficient, and All national airports certified to meet CAA technical and annual reports Government and CAA counterpart funding more accessible all-weather ICAO safety and security standards PNGAL, PNGASL, ADL, annual reports provided as planned. air transport services in the Seven national airports suitable for Sustainable financing and execution of project area larger jet aircraft maintenance Growth in passenger demand Risks increased from 3% to 5% annually Airline expansion and fleet modernization and in freight demand increased plans might be delayed from 1% to 3% annually Airport incidents due to safety or security decreased from an average of 4 per month to 1 per month Outputs By 2018 Assumptions Reformed Institutions CAA restructure completed PNGAL, PNGASL, and ADL annual Government supports institutional reforms Sustainable and focused PNGAL, PNGASL, ADL, revenues reports Proper functioning of the Investment Program operational units established increase from 50% to 75% of Steering Committee and Project
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for airports, air traffic operating costs Implementation Unit services, property CAA strategy updated at least Availability of CAA counterpart staff qualified development, and regulatory every 3 years for program management oversight PNGAL, PNGASL, ADL prepare Adequate counterpart funds and parallel and implement own projects on external assistance are made available on a schedule and at estimated cost timely basis Reduced ICAO audit findings of Airlines positive response to the civil aviation safety and security noncompliance development program Airport landing fees, terminal facility Risks charges, and air navigation fees Institutional restructuring might be delayed or revised and implemented incomplete Enactment of the appropriate legislation might be delayed Limited capacity of CAA for program management Availability of capable contractors to complete projects on schedule Delays in preparation and implementation of subsequent projects B. Improved Infrastructure By 2018 Quarterly Program Reports 1.Airside infrastructure meets Runways, taxiways, and aprons National Statistics safety and security certified at 14 national airports. PNGAL Annual Reports certification requirements Safety and security improvements ICAO Audit Reports 2.Airside infrastructure and meet ICAO standards at 14 national Quarterly Program Reports landside facilities meet future airports National Statistics operational and capacity By 2018 PNGAL Annual Reports requirements Runways, taxiways, and aprons at 3.Airport maintenance 7 national airports meet airline fleet practices improved requirements New airport terminal at Mt. Hagen with sufficient facilities for international processing Flight times reduced by an average of 10%
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By 2018 Long-term performance based maintenance contracts awarded for 21 national airports Quarterly program reports By 2018 PNGASL annual reports Communications, navigation, and Quarterly program reports C. Improved Operations surveillance equipment PNGAL annual reports 1.Equipment for in 4 national airports certified by communications navigation, ICAO. and surveillance equipment modernized to meet air traffic Air traffic management system management requirements commissioned at Port Moresby 2. Fire safety and rescue By 2018 equipment meets operational Ten rescue/fire tenders requirements commissioned at national airports
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Appendix 13. Project Monitoring & Evaluation
The key performance targets and indicators are provided in the Design and Monitoring Framework. Consultants from the Investment Program implementation support unit will work with NAC to collect additional data from relevant agencies, including provincial and local level governments and statistics bureaus, to measure the performance indicators at inception, completion, and three years after completion of each Project and the Investment Program; and (ii) report to ADB key findings on a quarterly basis. NAC with the assistance of the supervision consultant will monitor and evaluate Investment Program impacts to ensure that the completed infrastructure is managed effectively and the Investment Program benefits maximized.
Specific Undertakings In addition to the other undertakings in this FFA and the Schedules to this FFA, Papua New Guinea will: (Note: covered under the CADIP Loan covenants) implement, monitor, and evaluate the Facility in the context of the Design and Monitoring Framework attached to this FFA as Schedule2;
provide its share of funding for the Investment Program and Policy Framework in accordance with the Financing Plan and the implementation schedule outlined in Schedule 1 to this FFA, as well as provide for any cost over-runs in excess of the contingencies of this Investment Program and the Projects;
for every Subproject, fully implement, as required, the environmental assessment and review framework and the resettlement framework referred to in Schedule 5 to this FFA;
taking into account assistance provided under the Investment Program, ensure that the Government and CAA take the necessary actions to provide maintenance resources through passenger terminal user charges, government grants and other measures;
notwithstanding item “d” above, in the event of any shortfall in maintenance funds, meet such shortfall from the Government’s budgetary resources;
ensure that NAC (i) undertakes annual airport safety audits of all Investment Program airports, installs appropriate airport safety facilities during Project implementation, including pavement markings, warning signs, and hazard barriers; ensure that the necessary and qualified staff are engaged throughout the Investment Program period, and that NAC establishes and implements on a timely basis the operational and financial management system, and awards and manages the long-term maintenance contracts, all with assistance under the Investment Program;
with the support of the Investment Program support consultants and resources from other development partners’ programs (e.g., the AusAID Transport Sector Support Program), undertake capacity development for NAC and other government owned entities operating in the civil aviation sector, as appropriate;
engage independent private audit firms to conduct annual financial audits and procurement audits, and submit reports to ADB;
ensure NAC engage independent accounting support to build capacity and to ensure, among other things, timely and rigorous reconciliations, orderly record keeping, and strict adherence to financial management policies and internal controls; and ensure an orderly and timely year-end process for the preparation and audit of annual project accounts;
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ensure that a project performance monitoring system for the Facility and each tranche is developed with reports prepared for each tranche; and
ensure that; the Investment Program is carried out in compliance with all applicable Papua New Guinea anticorruption regulations, and ADB’s Anticorruption Policy (1998, as amended to date);
all NAC staff actively participate in the training in Papua New Guinea’s anticorruption regulations and ADB’s Anticorruption Policy; and
a DOW website is developed and maintained to disclose the audited annual project accounts, project progress, and procurement activities
Appendix 14. Auditing Requirement
Accounting and financial
The EA and IAs will adhere to sound financial management requirements during implementation of the Investment Program. NAC will maintain separate project records and accounts adequate to identify the;
(i) Goods and services financed from loan proceeds,
(ii) Financing resources received,
(iii) Expenditures incurred on the components of each project, and
(iv) Counter-part and co-financiers funds received and expended.
CAA will engage independent external auditors acceptable to ADB to audit the consolidated project accounts annually, including of statement of expenditure transactions, imprest accounts and counterpart funds.CAA will submit to ADB certified copies of audited annual consolidated project accounts as well as the auditor’s report in English within 6 months of each financial year- end during implementation. CAA was advised of ADB’s requirement for timely submission of audited annual project accounts and financial statements, and the suspension of disbursements of ADB loans in case of noncompliance with the requirement.
CAA will prepare and submit to ADB quarterly progress report for individual projects, which will include;
(i) A narrative description of progress report for individual projects made during the report period. (ii) Changes in the implementation schedule (iii) Problem or difficulties encountered, and Activities to be undertaken in the nest reporting period.CAA will prepare and submit to ADB loans in case of non-compliance with the requirements.
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Appendix 15. Environmental Implications
Initial environment examination (IEE) was prepared for each airport project based on the available preliminary design information. The program has been classified as Category B in accordance with ADB’s Environmental Assessment Guidelines (2003), prepared in line with the Government’s Environment Act (2000) uses the environment (Prescribed Activities)Regulation (2002) which designates projects that need an environmental assessment as “Prescribed Activities’’. The upgrading/rehabilitation of airport is not listed in the Prescribed Activities and therefore, would not require an Environmental Permit (EP).However, the Department of Environment and Conservation (DEC) has advised that certain activities may require an EP depending on the duration and scale. CAA will therefore disclose the scale and scope of future projects to DEC to determine the procedures and any EP needed under the Environmental Assessment Review Framework (EARF) that has also been prepared. The Government, through the PIU, will ensure that;(a) the Investment Program is carried out in accordance with the project design, construction, and operations will comply with all applicable Government’s environmental laws, and ADB's Environment Policy and guidelines; (b) the Environmental Monitoring Program (EMP) that is presented in the IEE are updated, as required, during final design; (c) the environmental mitigation measures specified in the EMP are incorporated into the bidding documents, and civil work contractor’s specifications include requirements to comply with the environmental mitigation measures contained in the EMP; (d) civil works contractors are closely supervised to ensure compliance; (e) the Investment Program undertakes environment monitoring and reflects the results in the project progress reports and project completion report;(f) adequate environmental management and monitoring training will be provided to the Environment Expert of CAA to increase his/her capacity to enable environmental supervision and monitoring during construction and operations and; (g) adequate support will be provided to the Environment Specialist of CAA to ensure that he/she properly undertakes the tasks.
Appendix 16. Poverty Reduction: Benefits and Beneficiaries
Although a majority of the country’s population will benefit from having access to air transportation, the immediate beneficiaries of Project 1 will be the traveling public using the airports included in Project 1.As a result of improved airport safety the greater availability, frequency, and reliability and the lower cost of transport services will benefit the airlines and the traveling public who rely on them. Anticipated economic benefits as a result of airport safety improvement and maintenance include; increased diversity of economic opportunities, higher production, and more direct sales as a result of better access to regional markets and towns; more sales for market vendors because of the increase in customers; (iii) better business for trade store and industrial enterprises; and (iv) more opportunities for the creation and/or expansion of small and medium-sized enterprises. Anticipated social benefits include: greater accessibility to schools, leading to higher enrollments, fewer drop-outs, and better academic performance; better access to major and leading health care facilities leading to improved health outcomes; better access to central government services and foreign government institutions; more opportunities to diversify and expand industrial and agricultural production; and more opportunities for travel easily and more economically for health, education, social and family reasons as well as for livelihood opportunities.
26 APPENDIX 17: Consultant Recruitment Activity Monitoring (CRAM): Design & Supervision Consultant A. Loan No. and Title: ADB Loan 2588/89/90 B. Consultant: Design and Supervision Consultant (DSC) C. Contract Budget (US$): $5.5 Million D. Selection Method: QCBS E. Type of Technical Proposal: Full Technical Proposal F. Executing Agency (EA): National Airports Corporation G. EA Contact Person: Manuai Kametan H. Loan Supervision Division of RM: ADB PNG Resident Mission I. ADB Project Officer: Ms. Patricia Nagum J. ADB COSO Officer: Mr. Anders Pettersson K. Actual Date of Short-Listing (SL) by EA: TBA
Planned Actual Working Calendar Achived Cummulative days Calendar Date days ACCUM Date Days Days 1 23 4 56 78 9 Activity From: To:
issuing EOI 10-Mar-10 12-Apr-10 33 closing EOI 12-Apr-10 EA submitting shortlist to ADB 10 26-Apr-10 14 14 ADB Review and sending approval of the sh 5 3-May-10 7 21 ADB sending approval of the shortlist to EAEA issuing RFP 0 3-May-10 0 21 EA issuing RFP Proposal submission 33 18-Jun-10 46 67 Proposal submission EA CSC-EV meeting 102-Jul-10 14 81 EA CSC-EV meeting EA submitting technical evaluation report to 5889-Jul-10 7 EA submitting technical evaluation report to ADBADB CSC-EV meeting 5 16-Jul-10 7 95 ADB CSC-EV meeting Signing of CSC-EV meeting 0 16-Jul-10 0 95 Signing of CSC-EV meeting ADB sending approval of technical evaluatio 0 16-Jul-10 0 95 ADB sending approval of technical evaluation to EAEA issuing invitation for public opening 5 23-Jul-10 7 102 EA issuing invitation for public opening Public opening - financial envelope 0 23-Jul-10 0 102 Public opening EA signing of overall ranking minutes and su 5 30-Jul-10 7 109 EA signing of overall ranking minutes and submittin ADB-CSC-OR meeting 5 6-Aug-10 7 116 ADB-CSC-OR meeting Signing of CSC-OR minutes 5 13-Aug-10 7 123 Signing of CSC-OR minutes ADB sending approval of overall ranking to E 0 13-Aug-10 0 123 ADB sending approval of overall ranking to EAEA issuing invitation for contract negotiation 0 13-Aug-10 0 123 EA issuing invitation for contract negotiationsCommencement of contract negotiations 5 20-Aug-10 7 130 Commencement of contract negotiationsCompletion of contract negotiations 5 27-Aug-10 7 137 EA submitting negotiated contract to ADBADB approval of the negotiated contract 5 3-Sep-10 7 144 NAC board Approval NAC Board approves 5 10-Sep-10 7 151 Section 61 Approval sought Section 61 approval Granted 10 24-Sep-10 14 165 EA signing of the contract (GG on advise from NEC Consultant mobilization 5 1-Oct-10 7 172 Total number of days 123 1.10.10 172
172 APPENDIX 18: Consultant Recruitment Activity Monitoring (CRAM) A. Loan No. and Title: ADB Loan 2588/89/90 B. Consultant:Deputy Director (Technical) C. Contract Budget (US$): 575, 000.00 D. Selection Method: QCBS E. Type of Technical Proposal: Full Technical Proposal F. Executing Agency (EA): National Airports Corporation G. EA Contact Person: Manuai Kametan H. Loan Supervision Division of RM: ADB PNG Resident Mission I. ADB Project Officer: Ms. Patricia Nagum J. ADB COSO Officer: Mr. Anders Pettersson K. Actual Date of Short-Listing (SL) by EA: TBA
Planned Actual Working Calenda Achived Cummulative days Calendar Date r days ACCUM Date Days Days 1 23 4 56 78 9 Activity From: To: Issue EOI 22-Mar-10 Close EOI 15 10-Apr-10 19 19 TEC Prepare Shortlist Short List submitted to ADB 23 12-May-10 32 32 ADB Review Shortlist ADB Approves Shortlist 5 19-May-10 7 39 EA Calls for Interviews Interviews Coinducted 20 16-Jun-10 28 67 EA Submits Interview Report to ADB ADB Approves Interview Report 5 23-Jun-10 7 74 NAC Board Approves Interview Report / Seek Section 61 Approval / Notifies successful candidate Treasurer approves Section 61 2021-Jul-10 28 102 Engagement of Successful candidate Commences 104-Aug-10 14 116 Total number of days 83 1.10.10 116 Footnotes: EA notification of successful candidate will occur concurrently with Section 61 Approval. APPENDIX 19: Consultant Recruitment Activity Monitoring (CRAM) A. Loan No. and Title: ADB Loan 2588/89/90 B. Consultant: Rescue Fire Fighting Specialist C. Contract Budget (US$): 88, 000.00 D. Selection Method: QCBS E. Executing Agency (EA): National Airports Corporation F. EA Contact Person: Manuai Kametan G. Loan Supervision Division of RM: ADB PNG Resident Mission H. ADB Project Officer: Ms. Patricia Nagum I. ADB COSO Officer: Mr. Anders Pettersson J. Actual Date of Short-Listing (SL) by EA: TBA
Planned Actual Working Calenda Achived Cummulative days Calendar Date r days ACCUM Date Days Days 1 23 4 56 78 9 Activity From: To: Issue EOI 22-Mar-1022-Mar-10 Issue EOI Close EOI 15 10-Apr-10 19 19 TEC Prepare Shortlist Short List submitted to ADB 23 12-May-10 32 32 ADB Review Shortlist ADB Approves Shortlist 5 19-May-10 7 39 EA Calls for Interviews Interviews Coinducted 20 16-Jun-10 28 67 EA Submits Interview Report to ADB ADB Approves Interview Report 5 23-Jun-10 7 74 NAC Board Approves Interview Report / Seek Section 61 Approval / Notifies successful candidate Treasurer approves Section 61 2021-Jul-10 28 102 Engagement of Successful candidate Commences 104-Aug-10 14 116 Total number of days 83 1.10.10 116 Footnotes: EA notification of successful candidate will occur concurrently with Section 61 Approval. APPENDIX 20: Consultant Recruitment Activity Monitoring (CRAM) A. Loan No. and Title: ADB Loan 2588/89/90 B. Consultant:Financial Management Specialist C. Contract Budget (US$):560, 000.00 D. Selection Method: QCBS E. Type of Technical Proposal: Full Technical Proposal F. Executing Agency (EA): National Airports Corporation G. EA Contact Person: Manuai Kametan H. Loan Supervision Division of RM: ADB PNG Resident Mission I. ADB Project Officer: Ms. Patricia Nagum J. ADB COSO Officer: Mr. Anders Pettersson K. Actual Date of Short-Listing (SL) by EA: TBA
Planned Actual Working Calenda Achived Cummulative days Calendar Date r days ACCUM Date Days Days 1 23 4 56 78 9 Activity From: To: Issue EOI 22-Mar-10 Close EOI 15 10-Apr-10 19 19 TEC Prepare Shortlist Short List submitted to ADB 23 12-May-10 32 32 ADB Review Shortlist ADB Approves Shortlist 5 19-May-10 7 39 EA Calls for Interviews Interviews Coinducted 20 16-Jun-10 28 67 EA Submits Interview Report to ADB ADB Approves Interview Report 5 23-Jun-10 7 74 NAC Board Approves Interview Report / Seek Section 61 Approval / Notifies successful candidate Treasurer approves Section 61 2021-Jul-10 28 102 Engagement of Successful candidate Commences 104-Aug-10 14 116 Total number of days 83 1.10.10 116 Footnotes: EA notification of successful candidate will occur concurrently with Section 61 Approval. APPENDIX 21 Civil Works Activity Monitoring - POM Domestic Apron Extension and Associated Works
A. Loan No. and Title: ADB Loan 2588/89/90 B. Contract Budget (US$): 5,700,000.00 C. Procurement Method: International Competative Bidding D. Type of Technical Proposal: Post-qualification E. Executing Agency (EA): National Airports Corporation F. EA Contact Person: Manuai Kametan / Percy Sukbat G. Loan Supervision Division of RM: ADB PNG Resident Mission H. ADB Project Officer: Ms. Patricia Nagum I. ADB COSO Officer: Mr. Anders Pettersson J. Actual Date of Bidding by EA: 21 April 2010
Norm - NORM Planned Actual Working Calendar Calendar Achived Cummula Days Date Days Days Date Days tive Days 1 23 4 5678 9 From: To:
Activity 21-Apr-10 1 Bid Start Bid Close 30 02-Jun-10 42 2Bid Evaluation (PIU TEC) ‐ Start Bid Evaluation Report (BER) ‐ Close 15 23-Jun-10 21 3 Submit BER to NAC EXCO/DNPM/Trea/A Finalise EXCO Report 107-Jul-10 14 4 Submit BER to ADB ADB Review complete 1021-Jul-10 14 5 Submit Recom. to NAC Board NAC Board Approves 104-Aug-10 14 6Legalg Correctness from PLO PLO Provides Legalg Clearance 5711-Aug-10 7 Apply for Section 61 Approval Treasurer Approves 208-Sep-10 28 8 Prepare Draft Contract Document Issue LOA & Draft Contract to Contractor 5715-Sep-10 9Contract Signing Notification Contract Signing 5722-Sep-10 10 Notice to Commence Commence Works 15 13-Oct-10 21
Total number of days 125 175 Footnotes: a. Activity NORMS [column 3] are based on calendar working days derived from the PLANNED dates and computed as weekdays b. The base date for planning and monitoring is the date of bidding by EA c. PLANNED dates, days and cumulative days [columns 5 and 6 respectively] are derived from the NORMS and are computed as calendar days d. ACTUAL achieved dates [column 7] are input by the responsible project officer from the concerned User Div e. DEVIATIONS are computed in calendar days and cumulative calendar days [columns 10 and 11] Guide for completing of sheet: a. Row A-J and column 2-6 are completed by ADB b. Columns 4, 5 and 6 are completed by the EA APPENDIX 22 Civil Works Activity Monitoring - Kavieng Airport Security Fencing and Associated Works
A. Loan No. and Title: ADB Loan 2588/89/90 K. Construction Period: 30 Weeks B. Contract Budget (US$): 1,700,000 (PGK 4,420,000) C. Procurement Method: National Competative Bidding D. Type of Technical Proposal: Prequalification E. Executing Agency (EA): National Airports Corporation F. EA Contact Person: Manuai Kametan / Percy Sukbat G. Loan Supervision Division of RM: ADB PNG Resident Mission H. ADB Project Officer: Ms. Patricia Nagum I. ADB COSO Officer: Mr. Anders Pettersson J. Actual Date of Bidding by EA: 08 March 2010
Norm - NORM Planned Actual Working Calendar Calendar Achived Cummula Days Date Days Days Date Days tive Days 1 23 4 5678 9 From: To:
Activity 08-Mar-10 1 Bid Start Bid Close 30 19-Apr-10 42 2 Bid Investigation Start Bid Investigation Finish 10 03-May-10 14 3 Consultant Start (26th/04/10) Consultant Finish (29th/04/10) 00 4Bid Evaluation (PIU TEC) DNPM/Trea/Au Bid Evaluation Report (BER) ‐ Close 10 17-May-10 14 5 Submit BER to NAC EXCO/DNPM/Trea/A Finalise EXCO Report 1031-May-10 14 6 Submit BER to ADB ADB Review complete 1014-Jun-10 14 7 SSubmitubmit RecomRecom. toto NAC BoardBoard NAC Board Approves 10 28-Jun - 10 14 8Legal Correctness from PLO PLO Provides Legal Clearance 575-Jul-10 9 Apply for Section 61 Approval Treasurer Approves 202-Aug-10 28 10 Prepare Draft Contract Document Issue LOA & Draft Contract to Contractor 579-Aug-10 11 Contract Signing Issue possession of site 5716-Aug-10 12 Mobilisation & site establishment Notice to commence 15 6-Sep-10 21 13 Commencement Completion4-Apr-11 210
Total number of days 130 392 Footnotes: a. Activity NORMS [column 3] are based on calendar working days derived from the PLANNED dates and computed as weekdays b. The base date for planning and monitoring is the date of bidding by EA c. PLANNED dates, days and cumulative days [columns 5 and 6 respectively] are derived from the NORMS and are computed as calendar days d. ACTUAL achieved dates [column 7] are input by the responsible project officer from the concerned User Divis e. DEVIATIONS are computed in calendar days and cumulative calendar days [columns 10 and 11] Guide for completing of sheet: a. Row A-J and column 2-6 are completed by ADB b. Columns 4, 5 and 6 are completed by the EA APPENDIX 23 Civil Works Activity Monitoring - HKN/WWK/GUR/GKA Security Fencing and Associated Works
A. Loan No. and Title: ADB Loan 2588/89/90 B. Contract Budget (PGK): K17,420,000.00 (HKN -K 4.42m, WWK - K4.42m, GUR - K 4.42m, GKA - K 4.16m) C. Procurement Method: International Competative Bidding D. Type of Technical Proposal: Post Qualification E. Executing Agency (EA): National Airports Corporation F. EA Contact Person: Manuai Kametan/Simon Rouaia G. Loan Supervision Division of RM: ADB PNG Resident Mission H. ADB Project Officer: Ms. Patricia Nagum I. ADB COSO Officer: Mr. Anders Pettersson J. Actual Date of Bidding by EA: TBA
Norm - NORM Planned Actual Working Calendar Achived Cummulative Days Calendar Date Days Days Date Days Days 1 23 456 78 9 From: To:
Activity 05-Apr-10 Site Inspection Start Site Inspection Complete 15 26-Apr-10 21 Design & Draft Bid Doc Preparation Draft Bid Doc Complete 15 17-May-10 21 Submit Draft Bid Doc to ADB for Review ADB Review Complete 10 31-May-10 14 Incorporate ADB Comments (if any) Finalise Bid Doc 5 07-Jun-10 7 Bid Start Bid Close 30 19-Jul-10 42 Bid Evaluation - Start - (PIU TEC) Bid Evaluation Report (BER) Complete 15 9-Aug-10 21 Submit BER to NAC EXCO/DNPM/Trea/AFinalise EXCO Report 1023-Aug-10 14 Submit BER to ADB ADB Review complete 106-Sep-10 14 Submit Recom. to NAC Board NAC Board Approves 1020-Sep-10 14 Legal Correctness from PLO PLO Provides Legal Clearance 527-Sep-10 7 Apply for Section 61 Approval Treasurer Approves 2025-Oct-10 28 Prepare Draft Contract Document (DCD) Issue LOA & Draft Contract to Contractor 025-Oct-10 0 Submit Draft Contract Doc to ADB ADB Review complete 108-Nov-10 14 Contract Signing Issue Possesion of Site 515-Nov-10 7 Mobilization & Site Establishment Notice to Commence for GKA 156-Dec-10 21 Construction Start Construction Complete 14020-Jun-11 196 Mobilization & Site Establishment Notice to Commence for HKN 153-Jan-11 21 Construction Start Construction Complete 1501-Aug-11 210 Mobilization & Site Establishment Notice to Commence for WWK 1531-Jan-11 21 Construction Start Construction Complete 1301-Aug-11 182 Mobilization & Site Establishment Notice to Commence for GUR 1528-Feb-11 21 Construction Start Construction Complete 14519-Sep-11 203
Total number of days 785 1.10.10 1099 Footnotes: a. Activity NORMS [column 3] are based on calendar working days - does not include Sundays and Saturdays 0-Jan-00 b. The base date for planning and monitoring is the date of Short-Listing by EA 05-Apr-10 c. PLANNED dates, days and cumulative days [columns 5 and 6 respectively] are derived from the NORMS and are computed as calendar days -40273 d. ACTUAL achieved dates [column 7] are input by the responsible project officer from the concerned User Division e. DEVIATIONS are computed in calendar days and cumulative calendar days [columns 10 and 11] Guide for completing CRAM sheet: a. Row A-J and column 2-6 are completed by ADB b. Columns 4, 5 and 6 are completed by the EA APPENDIX 24 Civil Works Activity Monitoring - Wewak Runway Extension and Associated Works (DSC)
A. Loan No. and Title: ADB Loan 2588/89/90 B. Contract Budget (PGK): K25,000,000 (US$ 10,200,000) C. Procurement Method: International Competative Bidding D. Type of Technical Proposal: Full Technical Proposal E. Executing Agency (EA): National Airports Corporation F. EA Contact Person: Manuai Kametan / Alphonse Dresok G. Loan Supervision Division of RM: ADB PNG Resident Mission H. ADB Project Officer: Ms. Patricia Nagum I. ADB COSO Officer: Mr. Anders Pettersson J. Actual Date of Bidding by EA: 2nd May 2011
Norm - NORM Planned Actual Working Calendar Calendar Achived Cummula Days Date Days Days Date Days tive Days 1 23 4 5678 9 From: To:
Activity 05-May-10 1 Issue of Geotech TOR Closing of Geotech Consult. Bids 1019-May-10 14 2 Prepare Evaluation Report (ER) Submit ER to NAC MD for Endorsement 102-Jun-10 14 3 Issue Letter of Acceptance to Cons. Signing of Contract 59-Jun-10 7 4 Geotech InvestiInvestigationgationSubmission of Geotech ReportReport to NAC 60 1-Se1 Sepp-10 10 84 10-May-10 5 Issue of Survey TOR Closing of Survey Consult. Bids 1024-May-10 14 6 Prepare Evaluation Report (ER) Submit ER to NAC MD for Endorsement 107-Jun-10 14 7 Issue Letter of Acceptance to Cons. Signing of Contract 514-Jun-10 7 8 Field Survey Work Submission of Survey Report to NAC 606-Sep-10 84
Total number of days 170 1.10.10 238 Footnotes: a. Activity NORMS [column 3] are based on calendar working days - does not include Sundays and Saturdays 6-Sep-10 b. The base date for planning and monitoring is the date of Short-Listing by EA 05-May-10 c. PLANNED dates, days and cumulative days [columns 5 and 6 respectively] are derived from the NORMS and are computed as cal 124 d. ACTUAL achieved dates [column 7] are input by the responsible project officer from the concerned User Division e. DEVIATIONS are computed in calendar days and cumulative calendar days [columns 10 and 11] Guide for completing CRAM sheet: a. Row A-J and column 2-6 are completed by ADB b. Columns 4, 5 and 6 are completed by the EA APPENDIX 25 Civil Works Activity Monitoring - Mt. Hagen Pavement Strengthening and Associated Works (DSC)
A. Loan No. and Title: ADB Loan 2588/89/90 B. Contract Budget (PGK): K185,000 (USD 71,154) C. Procurement Method: International Competative Bidding D. Type of Technical Proposal: Full Technical Proposal E. Executing Agency (EA): National Airports Corporation F. EA Contact Person: Manuai Kametan / Alvin Kenehe G. Loan Supervision Division of RM: ADB PNG Resident Mission H. ADB Project Officer: Ms. Patricia Nagum I. ADB COSO Officer: Mr. Anders Pettersson J. Actual Date of Bidding by EA: TBA
Norm - NORM Planned Actual Working Calendar Calendar Achived Cummula Days Date Days Days Date Days tive Days 1 23 4 5678 9 From: To:
Activity 05-May-10 1 Issue of Geotech TOR Closing of Geotech Consult. Bids 1019-May-10 14 2 Prepare Evaluation Report (ER) Submit ER to NAC MD for Endorsement 102-Jun-10 14 3 Issue Letter of Acceptance to Cons. Signing of Contract 59-Jun-10 7 4 Geotech InvestiInvestigationgationSubmission of Geotech ReportReport to NAC 30 2121-Jul-10 Jul 10 42 10-May-10 5 Issue of Survey TOR Closing of Survey Consult. Bids 1024-May-10 14 6 Prepare Evaluation Report (ER) Submit ER to NAC MD for Endorsement 107-Jun-10 14 7 Issue Letter of Acceptance to Cons. Signing of Contract 514-Jun-10 7 8 Field Survey Work Submission of Survey Report to NAC 606-Sep-10 84
Total number of days 140 1.10.10 196 Footnotes: a. Activity NORMS [column 3] are based on calendar working days - does not include Sundays and Saturdays 6-Sep-10 b. The base date for planning and monitoring is the date of Short-Listing by EA 05-May-10 c. PLANNED dates, days and cumulative days [columns 5 and 6 respectively] are derived from the NORMS and are computed as cal 124 d. ACTUAL achieved dates [column 7] are input by the responsible project officer from the concerned User Division e. DEVIATIONS are computed in calendar days and cumulative calendar days [columns 10 and 11] Guide for completing CRAM sheet: a. Row A-J and column 2-6 are completed by ADB b. Columns 4, 5 and 6 are completed by the EA APPENDIX 26 Civil Works Activity Monitoring -Gurney Runway Extension and Associated Works (DSC)
A. Loan No. and Title: ADB Loan 2588/89/90 B. Contract Budget (PGK): K126,000 (USD 48,462) C. Procurement Method: International Competative Bidding D. Type of Technical Proposal: Full Technical Proposal E. Executing Agency (EA): National Airports Corporation F. EA Contact Person: Manuai Kametan / Alvin Kenehe G. Loan Supervision Division of RM: ADB PNG Resident Mission H. ADB Project Officer: Ms. Patricia Nagum I. ADB COSO Officer: Mr. Anders Pettersson J. Actual Date of Bidding by EA: TBA
Norm - NORM Planned Actual Working Calendar Calendar Achived Cummula Days Date Days Days Date Days tive Days 1 23 4 5678 9 From: To:
Activity 05-May-10 1 Issue of Geotech TOR Closing of Geotech Consult. Bids 1019-May-10 14 2 Prepare Evaluation Report (ER) Submit ER to NAC MD for Endorsement 102-Jun-10 14 3 Issue Letter of Acceptance to Cons. Signing of Contract 59-Jun-10 7 4 Geotech InvestiInvestigationgationSubmission of Geotech ReportReport to NAC 30 21-Jul-1021 Jul 10 42 10-May-10 5 Issue of Survey TOR Closing of Survey Consult. Bids 1024-May-10 14 6 Prepare Evaluation Report (ER) Submit ER to NAC MD for Endorsement 107-Jun-10 14 7 Issue Letter of Acceptance to Cons. Signing of Contract 514-Jun-10 7 8 Field Survey Work Submission of Survey Report to NAC 606-Sep-10 84
Total number of days 140 1.10.10 196 Footnotes: a. Activity NORMS [column 3] are based on calendar working days - does not include Sundays and Saturdays 6-Sep-10 b. The base date for planning and monitoring is the date of Short-Listing by EA 05-May-10 c. PLANNED dates, days and cumulative days [columns 5 and 6 respectively] are derived from the NORMS and are computed as cal 124 d. ACTUAL achieved dates [column 7] are input by the responsible project officer from the concerned User Division e. DEVIATIONS are computed in calendar days and cumulative calendar days [columns 10 and 11] Guide for completing CRAM sheet: a. Row A-J and column 2-6 are completed by ADB b. Columns 4, 5 and 6 are completed by the EA APPENDIX 27 Civil Works Activity Monitoring - Hoskins Runway Extension and Associated Works (DSC)
A. Loan No. and Title: ADB Loan 2588/89/90 B. Contract Budget (PGK): K45,000,000 (US$ 15,500,000) C. Procurement Method: International Competative Bidding D. Type of Technical Proposal: Full Technical Proposal E. Executing Agency (EA): National Airports Corporation F. EA Contact Person: Manuai Kametan / Simon Rouaia G. Loan Supervision Division of RM: ADB PNG Resident Mission H. ADB Project Officer: Ms. Patricia Nagum I. ADB COSO Officer: Mr. Anders Pettersson J. Actual Date of Bidding by EA: TBA
Norm - NORM Planned Actual Working Calendar Calendar Achived Cummula Days Date Days Days Date Days tive Days 1 23 4 5678 9 From: To:
Activity 05-May-10 1 Issue of Geotech TOR Closing of Geotech Consult. Bids 1019-May-10 14 2 Prepare Evaluation Report (ER) Submit ER to NAC MD for Endorsement 102-Jun-10 14 3 Issue Letter of Acceptance to Cons. Signing of Contract 59-Jun-10 7 4 Geotech InvestiInvestigationgationSubmission of Geotech ReportReport to NAC 60 11-Se Sepp-10 10 84 10-May-10 5 Issue of Survey TOR Closing of Survey Consult. Bids 1024-May-10 14 6 Prepare Evaluation Report (ER) Submit ER to NAC MD for Endorsement 107-Jun-10 14 7 Issue Letter of Acceptance to Cons. Signing of Contract 514-Jun-10 7 8 Field Survey Work Submission of Survey Report to NAC 606-Sep-10 84
Total number of days 170 1.10.10 238 Footnotes: a. Activity NORMS [column 3] are based on calendar working days - does not include Sundays and Saturdays 6-Sep-10 b. The base date for planning and monitoring is the date of Short-Listing by EA 05-May-10 c. PLANNED dates, days and cumulative days [columns 5 and 6 respectively] are derived from the NORMS and are computed as cal 124 d. ACTUAL achieved dates [column 7] are input by the responsible project officer from the concerned User Division e. DEVIATIONS are computed in calendar days and cumulative calendar days [columns 10 and 11] Guide for completing CRAM sheet: a. Row A-J and column 2-6 are completed by ADB b. Columns 4, 5 and 6 are completed by the EA APPENDIX 28 Port Moresby ILS Replacement Activity Monitoring
A. Loan No. and Title 2588, 2589 & 2590: Civill Aviation Development Investment Programme- Port Moresby ILS Replacement Last edited by: B. Contract Budget (US$) US$ 1,800,000 (PGK 5,365,126.68 at 0.3355 USD) C. Selection Method ICB on D. Type of Technical Proposal Single Stage Two Envelope E. Executing Agency (EA) National Aviation Corporation - PNGASL F. EA Contact Person Manuai Kametan/Haggai Zeriga G. Loan Supervision Division of RM Papua New Guinea Resident Mission H. ADB Project Officer Patricia Nagum I. ADB COCS Officer Anders Petterson J. Actual Date of iniviation of Bid by EA 13th of January 2010
NORM Planned Actual Deviation Activity Calendar Cummulative Achieved Cummulative Cummulative Explanation and Action Working Dates Days Days days Days Days Date Days Days 1 23456789101112 From: To: 1 Preparation of Bid documents Review of Bid Documents - ADB 2 Invitation to bid Closing of Bid 40 24-Feb-10 56 56 10-Mar-10 54 54 14 14 Bidding period extended 3 Bid opening Openinig bid report to ADB 0 10-Mar-10 0 56 10-Mar-10 0 54 0 14 4 Technical Bid Evaluation Technical Bid Evaluation report to ADB 10 24-Mar-10 14 70 24-Mar-10 10 64 0 14 5 Technical Evaluation report Techhnical Evaluation review by ADB 10 0505-May-10-May-10 14 84 6 Finanical Bid Evaluation Combine Report ( inclusive of Financial Evaluation) to ADB 5 12-May-10 7 91 7 Review of combine Report by ADB ADB advising EA of Approval 10 26-May-10 14 105 8 NAC Board / Sedtion 61 process Approval of Section 61 20 23-Jun-10 28 133 9 Advise award of contract Signing of Contract agreement 5 30-Jun-10 7 140 10 Signing of Contract agreement Furnishing of Performance Security (SBD-28) 5 07-Jul-10 7 147 11 Receipt of Signed contract Signed copy of Contract to ADB 5 12-Jul-10 7 154 12 Commence production Production of ILS equipment 20 09-Aug-10 28 182 13 FAT Delivery of ILS equipment to site, Training & OJT 5 16-Aug-10 7 189 14 Commence of work Completion of work 20 13-Sep-10 28 217 16 Completion of work Flight Check 5 20-Sep-10 7 224 17 Receipt of Flight check results Commissioning of ILS system 5 27-Sep-10 7 231 18 Handover take over of ILS system Start of Defect liability 0 27-Sep-10 0 231 Total number of days 165 231
Footnotes: a. Activity NORMS [column 3] are based on calendar days b. The base date for planning and monitoring is the date of Short-Listing by EA c. PLANNED dates, days and cumulative days [columns 5 and 6 respectively] are derived from the NORMS and are computed as calendar days d. ACTUAL achieved dates [column 7] are input by the responsible project officer from the concerned User Division e. DEVIATIONS are computed in calendar days and cumulative calendar days [columns 10 and 11]
Guide for completing CRAM sheet: a. Row A-J and column 2-6 are completed by ADB b. Columns 7and 8 are completed by the EA c. Columns 8-11 are automatically generated by ADB's Activity Monitoring System based on Column 7 inputs