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THE GRAND TOUR Travel Company™ ETV ENDOWMENT CANADIAN ROCKIES TOUR REGISTRATION FORM Please complete the registration form with your deposit, and return to: ETV Endowment Canadian Rockies Tour, 401 E. Kennedy Street, Suite B-1, Spartanburg, SC 29302 or to [email protected]. Questions? Call Amy Raffo at the ETV Endowment 864-591-0046. ___________________________________________________________________________________________________________ NAME(S) (as they appear on passport) ___________________________________________________________________________________________________________ ___________________________________________________________________________________________________________ ADDRESS ___________________________________________________________________________________________________________ CITY STATE ZIP ___________________________________________________________________________________________________________ PHONE: DAY EVENING E-MAIL ADDRESS _______________________________ ___________________ ____________________ _______________________ ______________ PASSPORT NUMBER EXP. DATE DATE OF BIRTH COUNTRY OF ISSUANCE NATIONALITY _______________________________ ___________________ _____________________ _______________________ _____________ PASSPORT NUMBER EXP. DATE DATE OF BIRTH COUNTRY OF ISSUANCE NATIONALITY Please check all appropriate boxes below. Number of persons: _______ □ Tour per person, ground only $5,749* □ Tour single supplement $1,390 *includes a $750 tax-deductible contribution to ETV Endowment Deposit amount ($750 per person) $____________________ □ Check made payable to ETV Endowment of South Carolina □ Credit card (Visa, MasterCard, American Express, Discover) ____________________________________________Exp.____________ Three-digit security code (Visa, MC, Discover on back of card)_____________ Four-digit code (AmEx on front of card)___________ _______________________________________________ ________________________________________________________ Cardholder signature Print name as it appears on card Accommodations: The tour price is based on double occupancy. If you wish to avoid the single supplement cost, we will do our best to help you find a compatible roommate. Finding a roommate to share accommodations is ultimately your responsibility. □ I have selected a roommate whose name is: _______________________________________ (form to be sent separately) □ I would like a roommate but will pay the single supplement if one is not available. □ I wish to have a single room Release and hold harmless statement The undersigned has read and understood the Terms and Conditions of the ETV Endowment Canadian Rockies Tour and the schedule of activities and events for the tour and accepts any risks therein. The undersigned waives, releases and holds harmless ETV Endowment of South Carolina and Destination Southwest Travel Company and its directors, employees and agents from any and all damage or harm to himself or herself or to his or her property that may arise out of or in connection with the undersigned's participation in the event or travel to and from the event. Each participant must sign. _____________________________ _____________ _____________________________ _____________ signature date signature date PLEASE DO NOT MAKE FLIGHT ARRANGEMENTS UNTIL YOU ARE INSTRUCTED TO DO SO BY ETV ENDOWMENT Please see next page PASSENGER CONTRACT: ETV ENDOWMENT CANADIAN ROCKIES TOUR: June 19-26, 2021 GENERAL TERMS & CONDITIONS: Please read this agreement carefully before sending any money. Tour Cost: The price of the ETV Endowment Canadian Rockies Tour is No refund will be given for any traveler who, for any reason, does not $5,749 per person, ground only. This price is based on double- arrive for either airline or vehicle departure. No refund will be made occupancy, and a minimum of 25 persons. The tour price includes a for features the passenger opts not to use. Once travel begins, any $750 tax-deductible contribution to ETV Endowment. Single change made by a traveler is the responsibility of the traveler. supplement is $1,390. See note under Accommodations on the Cancellation penalties caused by accident or illness to a traveler do reverse. not constitute waiver of applicable fees. Refunds will be processed within 10 days of receipt of cancellation notice. No person outside the Tour Cost Includes: $750 tax-deductible contribution to the ETV group may participate in tour activities, including transportation and Endowment • Seven (7) nights accommodations • Breakfast daily, meals, unless he or she is admitted under the full tour cost. five (5) lunches and four (4) dinners including Welcome and Farewell Dinners • All trip activities as listed in the itinerary • Private coach Itinerary or Program Modifications: While every effort will be made transfer from Calgary and to Edmonton airports • Private guides for to adhere to the tour itinerary as planned, ETV Endowment and all activities mentioned in the itinerary • Services of Destination Destination Southwest reserve the right to modify the itinerary or Southwest tour director Sally Lane throughout the tour • All programs at their discretion as warranted by circumstances at the gratuities for meals, bus drivers, local guides and tour director • time of the tour, including the right to substitute hotels of similar Baggage handling for one piece per person for hotel transfers • One quality. In the event of any changes, ETV Endowment and Destination ETV Endowment luggage tag Southwest will work to substitute programs of comparable value. Tour Price Does Not Include: Single supplement of $1,390 • Airfare Accommodations: Hotels are chosen for comfort, location and from the US to Canada and return • Meals and activities not offered character. Please be advised that not all rooms are alike and may as part of the tour • Alcoholic beverages not part of tour-included differ in size. meals • Tips for hotel maids • Personal expenses and purchases • Personal and travel insurance Transportation: Participants are responsible for booking air travel. Travelers arriving or departing on other dates or from other Reservations and Method of Payment: The deposit for the tour is destinations will be responsible for meeting up with the group in $750 per person, first come, first served. Payment is accepted by Calgary and for any fees incurred by these arrangements. Tour check made out to ETV Endowment of South Carolina or credit card participants should be at Calgary International Airport on June 19, (Visa, MasterCard, AMEX, or Discover). The deposit is non-refundable 2021, before 5:00 PM. The ETV Endowment is not responsible for any unless the trip is cancelled by ETV Endowment. expenses and/or damages incurred due to weather and/or flight delays. Any additional costs incurred outside of the set guidelines will Please complete the tour reservation form to accompany your be the sole financial responsibility of said traveler. payment, and mail to: ETV Endowment Canadian Rockies Tour, c/o Amy Raffo, ETV Endowment of South Carolina, 401 E. Kennedy Street, Travel Insurance: Because cancellation policies are strictly enforced, Suite B-1, Spartanburg, SC 29302 or via email at we strongly recommend for your protection that you purchase trip [email protected]. Upon receipt of deposit, ETV cancellation insurance. Travel insurance is also highly recommended Endowment will send a letter of confirmation and travel insurance in order to protect participants who must cancel or interrupt their trip information. Prior to departure, additional items of interest will be due to illness or injury. ETV Endowment does not sell trip cancellation mailed to the participants. If you have any questions please contact insurance. At your request, we will provide recommendations for Amy Raffo at ETV Endowment (864) 591-0046. travel insurance after your reservation is received. Final Payment: The first ½ payment is due on February 26, 2021. The Responsibility Disclaimer: ETV Endowment of South Carolina, Inc. is final balance must be received at ETV Endowment by Friday, March not the tour operator. ETV Endowment is not responsible for changes 30, 2021. of flight times, fare changes, dishonor of airline or hotel reservations, delays, losses, injuries, inconveniences, cessation of operations, airline Rates: Prices could increase due to below minimum participation. or tour operator bankruptcies, or any other event beyond our control. Participants will be notified of any such price increase at least 90 days ETV Endowment acts only as agent for the participants with respect prior to departure. to travel services, and it shall not be responsible for changes in reservations, damage, loss of baggage, accidents, or for the acts of Cancellations: Travelers are entitled to a full refund if the tour is defaults of any person or entity engaged in conveying participants or cancelled by ETV Endowment or Destination Southwest (see attached in carrying out other arrangements of the tour. Furthermore, ETV Covid-19 Travel Policy). If a traveler should cancel prior to the first Endowment and Destination Southwest shall not be responsible for balance payment date, the $750 deposit is non-refundable. For losses or additional expenses of the participant due to sickness, traveler cancellations after the first balance payment date, there is no epidemic, pandemic, weather, strife, civil unrest, acts of terrorism, refund, except in instances when a substitution occurs. Notice of quarantine, acts of God, or other causes beyond their control. The withdrawal from the tour must be communicated to ETV Endowment right is further reserved to decline to accept or to retain any person as by e-mail: [email protected] or by mail. All cancellations will a member of the tour should the person’s health, actions, or general be confirmed by Amy Raffo at ETV Endowment. deportment impede the operation of the tour or the rights or welfare of the other participants. No refund will be made for the unused portion of any tour. Please note that there is a moderate amount of walking on this tour. .
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