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Commission Update ______ COMMISSIONERS: Teddy Manos, Chair Collin Bruner, Vice Chair Eduardo Curry, Secretary-Treasurer Dale Aren Lisa King Mattese Lecque Brad Taggart David Bennett, Executive Director Commission Update __________________________________________________________________________________ October 14, 2020 Important Dates Commission Regular Meeting – Monday, October 19, 2020 - CCPRC Headquarters at 5:30 pm & online at www.charlestoncountyparks.com Commission Meeting Agenda Highlights Old Business: None New Business: Planning and Capital Projects Update: An overall update on the Planning and Capital Projects as well as the approved 5-Year Capital Improvements Plan Projects will be presented. Action Items: Besides the meeting minutes, three items will require Commission action on Monday evening (supplemental information attached). Agency Highlight: Renee Dickinson will review the upcoming Holiday Festival of Lights Marketing plans as the event transitions to a more socially distanced version. 861 Riverland Drive Charleston, South Carolina 29412 (843) 762-2172 FAX (843) 762-2683 1 CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 ONLINE AT WWW.CHARLESTONCOUNTYPARKS.COM MONDAY, OCTOBER 19, 2020 AGENDA I.Call To Order And Welcome Manos A. Introduction of Guests and Notification to Media II. Public Comments & Presentations Manos III. Approval of Minutes Manos A. (ACTION) Approval of September 21, 2020 Regular Commission Meeting Minutes IV. Old Business A. None V. New Business A. Planning and Development Update Bowie B. Financial Report McManus a. (ACTION) Two Pines Future County Park Habitat Improvement Grant (American Forest Foundation and United States Fish & Wildlife Service) – Grant Award Acceptance C. (ACTION) Fees and Changes Macchia D. (ACTION) Foundation Board Member King E. Agency Highlight: Holiday Festival of Lights Marketing Dickinson VI. Next Meeting A. Regular Commission Meeting, Monday, November 16, 2020, 5:30pm at CCPRC Headquarters, Charleston, SC 2 UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING VIRTUALLY VIA CHARLESTONCOUNTYPARKS.COM 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, SEPTEMBER 21, 2020 Commission Members Present: Mr. Teddy Manos, Ms. Mattese Lecque, Mr. Eduardo Curry, Mr. Brad Taggart, Ms. Dale Aren (via teleconference), Ms. Lisa King (via teleconference), and Mr. Collin Bruner Staff Present: Mr. David Bennett, Mr. Kevin Bowie, Mr. Charlie McManus, Mr. Phil Macchia, Ms. Gina Ellis- Strother, Mr. Greg Elliott (via teleconference), Ms. Jan Coulter (via teleconference), Ms. Patty Newshutz (via teleconference), Ms. Renee Dickinson (via teleconference), Mr. Steve Hutton (via teleconference), Mr. Tommy Hale (via teleconference), Mr. Matthew Rosebrock (via teleconference), Ms. Marcie Chiappone (via teleconference), Ms. Melissa Muse (via teleconference), Ms. Lisa Knisley- White (via teleconference), Mr. Adam Ronan (via teleconference), Mr. Matthew Moldenhauer (via teleconference), Mr. Randy Woodard (via teleconference), and Ms. Alice Jones (via teleconference) Legal Counsel Present: Mr. Dwayne Green Guests Present: Mr. Thomas Pendarvis I. Call to Order and Welcome A. Introduction of Guests and Notification to Media The Charleston County Park & Recreation Commission met on Monday, September 21, 2020 at the CCPRC Headquarters, Charleston, SC and virtually via www.charlestoncountyparks.com. Mr. Manos, Commission Chair, called the meeting to order and welcomed those in attendance. Mr. Manos informed those present that notification of the meeting was sent to the local news media and others requesting notification. II. Public Comments and Presentations A. None III. Approval of Minutes A. (ACTION) Approval of minutes of August 17, 2020 Regular Commission Meeting Motion to approve the minutes of the August 17, 2020 Regular Commission Meeting was made by Mr. Curry, seconded by, Ms. Lecque and approved by the Commission. (#008-2021) The motion passed unanimously (Ms. Aren, and Ms. King were affirmative votes via teleconference). IV. Old Business A. None V. New Business 3 Regular Commission Meeting September 21, 2020 Page 2 of 4 A. Executive Session – Legal Matters Motion to enter into Executive Session to discuss a legal matter was made by Mr. Curry, seconded by Ms. Lecque, and approved by the Commission. (#009-2021) The motion passed unanimously (Ms. Aren and Ms. King were affirmative votes via teleconference). Upon coming out of Executive Session, the Chair stated that legal matters were discussed, and no action was taken. B. Staff Recognition a. Mr. Bennett stated that there are a few staff members that he would like to recognize for their leadership. He informed that Alice Jones, the Maintenance Crew Chief at Palmetto Islands County Park; has been with the agency for 11 years. Alice Jones will be serving as Secretary on the South Carolina Recreation & Parks Association (SCRPA) Board. Mr. Randy Woodard is the James Island County Park Manager, he has been with the agency for 22 years and will be serving as the President of the SCRPA Board this year. Mr. Matthew Rosebrock has been with the agency for 18 years and is the Business Development Manager. Mr. Rosebrock has recently been appointed to the board of the National Association of Park Foundations. C. Planning and Development Update Mr. Bowie presented an update on the following Commission approved Capital Projects: • Beach Groins o The Folly Beach groins that the agency owns will need to be reviewed with the City of Folly Beach for their effectiveness in the future. • James Island County Park – Dock Construction o The construction is progressing well. • Folly Beach Fishing Pier o September 2, 2020: The construction permit was received o October 1, 2020: Cape Romain Mobilized o October 19, 2020: Cape Romain takes control of pier o November 1, 2020: Constructions Begins o March 2021: Restaurant and Pier Shop Re-open o June 2023: Pier Construction estimated to end • Johns Island County Park – Off-Leash Area and Maintenance Shed o Publicly advertised invitation for bids. o Six firms responded. o Lowest qualified bid was Maverick Construction Services, LLC for $263,412 • McClellanville County Park (also referred to as Two Pines County Park) o Expansion discussion through the Open Space Institute and Charleston Greenbelt Funding – Presented by Mr. Matt Moldenhauer, Senior Planner ▪ Conversation regarding property that is adjacent to the agency’s McClellanville site. ▪ Open Space Institute has had discussions with the land owners of the properties that the agency could consider purchasing. 4 Regular Commission Meeting September 21, 2020 Page 3 of 4 ▪ Funding source for this potential land acquisition would be through the Charleston Greenbelt Program using rural funds. ▪ There are two parcels of land available; the Leland Tract and Hattaway Tract, totaling approximately 123 acres. Both properties must be acquired to maintain contiguity with CCPRC’s existing 812-acre property which has a conservation easement held by the Nature Conservancy. ▪ These sites have the potential to offer water access, fishing and crabbing, and trail expansion. The Leland Tract includes 1100 lineal feet of high ground on the Intercoastal Waterway. ▪ Agency staff are working with land management consultants and conservation groups to gradually improve the ecological value of the existing easement- protected property. Mr. Bruner stated he supports the agency continuing the conversation to further investigate these land acquisition opportunities. D. Financial Report Mr. McManus presented and reviewed the checks over $7500 and financial reports for the month of July. He noted that the annual Folly Beach re-nourishment, Holiday Festival of Lights Ornament, and State Insurance health coverage checks all show up in this month. He noted that the general agency operations for the month of July ended strong and with very little movement in the fund balance, which he hopes to maintain throughout the course of the year. There were no further questions from the Commission. a. (ACTION) Johns Island County Park Dog Park and Maintenance Sheds 2021-002 Contract Award Motion to recommend approval to enter into a contract with Maverick Construction Services for the construction of the Johns Island County Park Dog Park and Maintenance Sheds. The contract is not to exceed the amount of $263,413 with the funds coming from the approved CIP budget was made by Mr. Curry, seconded by, Mr. Taggart and approved by the Commission. (#010-2021) The motion passed unanimously (Ms. Aren, and Ms. King were affirmative votes via teleconference). b. (ACTION) Light Bulbs for the Holiday Festival of Lights Contract 2021-003 Approval Mr. Manos inquired about the additional one-year options. Mr. McManus explained that it is our discretion to renew. Motion to recommend approval to enter into a contract with Leco Electric, a division of Orman, Inc. for one year to provide light bulbs for CCPRC’s annual Holiday Festival of Lights for a base year with four additional one-year options. The cost for the base-year purchase is estimated at $73,834.62 with funds coming from the approved General Agency Budget was made by Ms. Lecque, seconded by Ms. King, and approved by the Commission. (#011-2021) The motion passed unanimously (Ms. Aren, and Ms. King were affirmative votes via teleconference). 5 Regular Commission Meeting September 21, 2020 Page 4 of 4 E. Agency Highlight: Holiday Festival of Lights Mr. Macchia reviewed the upcoming
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