LESSON 3 (PART A) Google Meet Tutorial
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LESSON 3 (PART A) Google Meet Tutorial ● What is Google Meet? Google meet is currently made available for free to everyone by Google as a video conferencing platform. Generally, anyone with a Google account can set up an online meeting with up to 100 participants and meet for up to 60 minutes per meeting. For the time period when google meets has been made available for free, the number of participants has been increased to 250 and free users can host meetings for upto 24 hours per meeting for free. ● How to access Google Meet? From computer: You can use any modern web browser to access Google Meet. Meet works with the current version of the browsers listed below: 1. Chrome Browser 2. Mozilla Firefox 3. Microsoft Edge 4. Apple Safari From phone/tablet: Download the Google Meet app from Google Playstore (Android) or App Store (iOS). Make sure you are signed in to your Google account before you start using the software. (Check the previous tutorials if you do not have a Google account). ● What are the hardware and network requirements? 1. A broadband connection to the internet. 2. A built-in web camera or external USB camera. Note: Other devices, such as virtual cameras, might not work with Meet. 3. 2.2 GHz Intel 2nd-generation i3/i5/i7, AMD equivalent or better, processor to support HD video. ● Are there any limitations on the number of participants? 1. For Non-G Suite users (using Google meet with a personal Google account): A maximum of 100 participants are allowed in a meeting. 2. For G Suite users (using Google meet with a school or work account): The maximum number of participants you can have in a video meeting depends on your G Suite edition. ● How to schedule a meet (Using Google Calendar)? Let’s begin by learning how to schedule a meeting. There are several ways to do this: 1. Open your respective Search Engine. (In this tutorial we will be using Chrome). 2. Click on the dotted icon located next to “Images” on the top right and click on Calendar. 3. A personalized calendar will open up. You can use this to schedule meetings, plan events and mark important dates. 4. Click on the “Create” button located on the top left corner of the screen. 5. A box pops up at the centre, asking for details of the meet. 6. In the dialogue box that appears, select “Add Google Meet Video Conferencing.” (If you don't select this option, Google Meet link won't be made and it will only be a simple reminder of an event you are saving on the calendar). 7. Add a title to the meet, which will be visible to everyone you will add as a participant in the video conference if any (which we will look into ahead in this tutorial). Filling the location field is your choice and not necessary. 8. If you wish to input more specifications and a full-screen view of the window as well, select the “More Options” button. 9. When you click on more options, you will be directed to the event details page, where you can set up all the other details which are not included in the previous box. 10. After adding the title, you have to specify when the meeting is going to take place or mention a specific way of occurrence (for example daily 1 pm-2 pm from 23 September 2020 to 12 October 2020 ). To specify them, there will be a bar to select ‘from’ time and ‘to’ time just below the Add Title bar. 11. You can select the from time and to time from the dropdown that pops up after clicking on the default date/time. 12. If you don’t want to select from the drop-down menu then you can type the time required by just clicking the cursor on the default date already present in the bar. 13. If you want to schedule the meet all day or to take it at whichever time you want just click on the checkbox beside All day. 14. If you want to customise the occurrence of an event, click to view the drop-down list and select custom. 15. Select the end date of the occurrence of the event or after how many occurrences to stop the recurrence. After specifying all the options, click on Done. 16. If you want to access some files during the meet you have, it is possible to add an attachment to the event. For doing this use add attachment option. 17. Select the file to be attached from drive/ upload a file from the system. And then click on select. 18. The “Notification” drop-down menu located below “Add location” helps set up when and how the people joining your meeting get a reminder of the meet. 19. If you wish to notify them by email, select the drop-down right next to the “bell” icon and select “Email” in place of notifications, which is set by default. 20. To notify the attendees at a particular time before the meeting, use the drop-downs adjacent to the Email/Notification drop-down. You can notify the attendees hours, days or even months in advance. 21. The “Add Description” text box allows you to type in the purpose of the meeting or anything relevant or important to know before joining the meeting. 22. The “Guests” tab on the right allows you to add other people in the meeting. These are the participants of the meet. To add them, type in their email IDs in the “Add People” textbox one by one and press Enter after each. 23. Once you are done, click on Save. 24. A pop-up will be shown asking permission to notify all people in your guest list immediately about the event you made. If you press yes, a notification (through message or email) will be sent to your attendees/guests. ● How to join a meeting when you have the URL (Link) for your event? 1. If you possess the URL for the Google meet sent by someone or the meet you created, then click on URL. 2. After clicking on the URL, you will be directed to the meet. Click on “Join now” button. This will be shown if the owner has not yet allowed you or if the owner has not added you as a guest in the meet. By clicking on this the owner conducting the meet will receive a request for letting you in. If the owner allows then you will be let into the meet. 3. If the owner has already let you in beforehand or if your email ID had been added into the guest list by the owner then you can directly join the meet by clicking on “Join now”. ● How to modify the details of a scheduled event? 1. Go to your Google Calendar, as mentioned at the beginning of this tutorial. 2. Click on the event under the date selected in your calendar and then click on the pencil icon on the top right. 3. After clicking on the pencil icon, modify the event as per requirements and click on Save. 4. After you click on save another window pops up asking whether you want to change the event scheduled only for that day or you want to change it for every time it occurs. Check against the required option and click OK. 5. After clicking on OK a pop-up will appear. If you press Send, it will notify everyone in the guest list about the changes (recommended). ● How to schedule a meet instantly? (Using Google Meet) 1. Open your respective search engine and click on the click on the dotted icon on the top right corner of the page. Click on Google Meet from the dropdown list. 2. You will be redirected to the Google meet page.Your scheduled meets will appear on the right side of the window. To join a scheduled meet, click on it. 3. To start a new meeting, click on New meeting. 4. In the dropdown list, select Start an instant meeting. 5. You will be redirected to the meeting page. Click on Join now. 6. After joining the meet, you can copy the link and share it with the people through email or any other sources. To send the meeting link through mail, you can add people through their email ID by clicking on Add people and entering their emial IDs. ● How to join a meet with meeting code or nickname? Open Google Meet as mentioned earlier. Enter the meeting code in the text field named Enter a code or link. Click on Join and you will be in the meet. Now that we have learnt how to set up the meet, let us look into controlling the meet! .