ADDITIONS to the COUNCIL AGENDA January 20, 2021

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ADDITIONS to the COUNCIL AGENDA January 20, 2021 ADDITIONS TO THE COUNCIL AGENDA January 20, 2021 ITEM REQUESTED PAGE *1. Request to Cancel Late Penalties - Tax Roll 2102255120 LF 2 *2. Proposed Change to Landfill Organizational Chart HRC 5 *3. Snow Clearing Complaint/Concerns – 154th Ave. West DM 8 *4. Bylaw 66/2020 – Temporary Road Bylaw HRC 10 *5. Grassy Mountain Coal Mine Project – Letter to Government of Alberta DM 12 *6. Capital Equipment Purchase – Kubota Grass Mower JP 16 *7. Capital Equipment Purchase – Field Tractor/Grid Packer MG 18 *8. Foothills County – Kananaskis Improvement District Intermunicipal RP 21 Collaboration Framework *9. Foothills County – Turner Valley – Black Diamond Intermunicipal RP 25 Collaboration Framework - Time Extension *10. SW 26-22-04 W5M – Request to Keep Gate Locked to June 15, 2021 JP 26 *11. NE 08-21-29 W4M – Bylaw 63/2020 (2nd/3rd Reading) LC 33 12. Appointment of Foothills County-Okotoks IMC Co-Chair RP/RDM 13. CONFIDENTIAL Closed Meeting of Council – Personnel – FOIP s. 17 RP REMINDERS Foothills County – Okotoks Intermunicipal Committee Meeting Tuesday, January 26, 2021 – 1:00 pm AGENDA ITEM FOR COUNCIL MEETING: 12-Jan-21 ITEM TITLE: Request to Cancel Late Payment Penalties SECTION/CATEGORY COUNCIL MEETING ITEM NO. (Please indicate one) 1 Land Date: January 20, 2021 2 Legal Authorization Signatures 3 Labour 1. Author/Title: Sheryl Pinto, Tax Roll Clerk 4 Miscellaneous X 2. Supervisor/Title: Leslie Fitzgerald, Assessment & Tax Coordinator INTRODUCTION: The landowner is requesting that late payment penalty of $380.68 be cancelled for Tax Roll 2102255120. OVERVIEW: The landowner is requesting a review of the penalty as he was expecting an assessment reduction to be completed. Please also find attached a timeline from the County Assessor (Michael Brennan) for this ratepayer regarding the property in question. Please be advised that statutory requirements were met and there was no staff error. ATTACHMENT(S): 1. Page 2 From: To: Foothills County Property Tax Department Subject: Tax charges/ County Council penalty relief Date: January 8, 2021 10:28:51 AM To whom it may concern I am writing to have my penalty charges removed as I received a notice that my taxes increased on November 2 2020 ( not a tax assessment ) I am under renovation and have had no inspections done to this date and was unclear how the assessment was increased so I reached out by phone to Michael Brennan who informed me that it was arbatrarily increased even though no attempt was made to view the property or that he wasn’t allowed to due to Covid . He advised me that he should be allowed to come out sometime in the new year . I asked him to remove the assessment until he could come and send me a new 2020 combined assessment and tax notice , so that I could pay it . I never received any official paperwork to this effect and sadly was unable to arrange payment before the !st , I personally came into the municipal building on January 6th to get the updated assessment turns out it wasn’t updated . I will be looking to get the discrepancy resolved this year but am asking the county council to remove the penalty charges due to the misunderstanding and apparent Covid restrictions allowing the proper assessment of my property . I apoligize on my behalf for not remiting my taxes on the first as I thought the assessment would be re issued and I misunderstood that I wouldn’t be charged for penalties . Sincerely Tax roll #210225512T Page 3 From: Michael Brennan To: Sheryl Pinto Subject: Date: January 11, 2021 10:55:20 AM Hello Sheryl, this is my response to . Roll # 2102255120 The following is a summary of events that took place on account. There was a permit (18B6322) that concluded that there was a shop added to the property and changes made to the residence in 2018. In 2019 the residence remained at 80% complete. The lower level was at 0% instead of 80%. The shop was changed from farmland to residential and remained at 80%. In a January/2020 I had a phone call that confirmed the status of assessment for 2019. In November/2020 I had another call that confirmed the status of assessment for 2020 I was unable to inspect. No agreement was made to reduce the assessment and issue an amended notice. Michael Brennan Assessor Assessment Department [email protected] Page 4 Foothills County Director of Public Works Harry Riva Cambrin Deputy Director of Infrastructure Manager Utilities Manager Landfill Manager Foothills Operations, Public Works Jeff Edgington (Contract) Joe Angevine Mike Gallant Regional Doug Haase Services Commission Supervisor of Support Lead Hands Services, Public Works Bridge Inspector Utility Foreman Tom Carney Brian Williams Louise Armstrong Bruce Holmes Phil Robinson (East) Foreman (4) Brian Anderson - Construction/ Dennis Leis (West) Drainage Development/Road - Maintenance Refer to Detail H Heavy/Light Equipment - Surfacing Technologist I Operators - Gravel Roads Wiaan Kruger Utility Lead Hand Jonathan Shandro (East) Rick Irnie Mike Papuc (West) Kevin Walsh Development/Road Jacob Bettcher (Priddis) Jim Brown Refer to Detail G Technologist II Chris Lehner Parth Mehta Utility Operators Scale Operator Municipal Lands Brian Chipchase (East) Kaitlyn Doyle Administrator Greg Dowling (East) Tasha Stiles Donna Fowler Cory Lyons (West) Kelly Frey (West) Mechanic Bill Woytiuk (Priddis) Seasonal Admin. Assistant General Maintenance Dave Lemon Public Works Martin Scott Lisa Nishikawa Joe Voorwinden-Salvage & Recycling Matthew Smith - Recycling Hydro-Vac Dump Site Attendant Detail F Vacant Page 1 Page 5 January 6, 2021 Job Description Hydro-vac Dump Site Attendant Job Title: Hydro-vac Dump Site Attendant Department: Foothills Regional Landfill & Resource Recovery Centre Reports to: Landfill Manager Location: Regional Landfill Site General Accountability: Coordinate the operation of the hydro-vac dump site at the Foothills Regional Landfill under general direction from the Landfill Manager. Perform, expedite, and coordinate hydro-vac dump site daily operations, maintenance work, and administrative duties. Pre- test hydro-vac loads for acceptance and manage separated solids and liquids as they accumulate. Exercise independent judgment in interpreting and applying operating rules and relevant governmental regulations. Specific Duties and Responsibilities: - Coordinate and perform all hydro-vac dumping operations. - Perform soil and water sampling for verification that materials meet acceptable criteria. - Process, track, and manage soil and water from acceptance to reuse, or disposal. - Working with the Landfill Manager to improve operations and safety of the hydro-vac dump site. - Maintain equipment that is utilized at the hydro-vac dump site operations. - Order stock and coordinate the restocking of sampling inventory supplies, parts, tools, and equipment required for hydro-vac dump site operations. - Maintain sampling files for annual reporting. - May direct and/or lead the work of landfill staff and contractors working on site. - Perform other duties as assigned. Minimum Qualifications: • Grade 12 or GED equivalent. • Valid Class 5 Driver’s Licence – a Class 3 Driver’s Licence would be considered an asset. • Experience operating an excavator and rock truck. • Knowledgeable in the safe operation and maintenance of mini-excavator, rock truck, and hydro-vac trucks. • Demonstrate an ability to learn proper sampling procedures for soil and water • Good interpersonal and problem-solving skills with the ability to demonstrate initiative, build positive relationships and strong partnerships with team members and customer. • Be familiar with environmental standards and how to ensure materials accepted on site meet acceptance criteria. Page 6 Communication Skills: • The ability to communicate effectively with customers, contractors and fellow co- workers. Physical Demands: • Must be physically fit and able to lift 25 kg repetitively throughout the day. • Requires standing for long periods of time and walking for most of the day. Page 7 From: Max Travers Sent: January 12, 2021 10:43 PM To: Delilah Miller Subject: Snow clearing Hello Delilah, Here is my snow removal complaint and observational history. We never had an issue with snow removal when my Kids attended C Ian McLaren in Black Diamond. The main highway, 22, was alway plowed before the busses were on route by Volker Stevin and the pick up point was the end of Gibson street so we were never that reliant on the MD’s snow clearing service. Sometimes Gibson street was snowed in, but it is short enough that residents just clearing their own driveways in Naphtha, more or less cleared the street and made it navigable. The md was usually around not too long after snowfalls to do a pass on the street. I have moved my kids to Red Deer Lake and now reside on 154 ave west. 240 st and 154ave is a bus route, our house is the last pickup point for the Red Deer lake school, the school bus for the Tsu'tina Reserve uses this road, and now the Okotoks high school bus is using this road. On any significant snow fall event since I have been living on 154 ave, I have yet to see the MD have the road cleared by the time the buses are scheduled to be on the road. My kids have missed a significant amount of school because of cancelled bus routes, or the bus driver refusing to travel on 240 st when the driver sees the state of the road. The school last year indicated they have had many communications with the MD about the snow clearing, but I was then told they were fed up with the MD and it was up to parents to start calling. I leave for work around 6:30 am, usually by the time the school bus service is cancelled for my kids, I am already at work and I can’t come home to drive them to school. I understand why the bus doesn’t want to come down the road, my work truck has good tires and also I carry tire chains and at times the road has been impassible for me.
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