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Bid Package Consists of ONE PDF Document Town of Needham Department of Public Works – Administration Public Services Administration Building 500 Dedham Avenue Needham, Massachusetts 02492 Telephone (781) 455 7550 ACKNOWLEDGEMENT OF RECEIPT Release Date Thursday, December 27, 2012 (on Web) Bid Title Well #2 VFD Installation Bid Number IFB 13-58-01 Number of The Bid Package consists of ONE PDF document. Returning this form Documents confirms receipt of all the documents. (including this page 128 pages) January 8, 2013 at 3:00 PM in the Charles River Room at Pre-Bid Meeting the Town of Needham’s Public Safety Administration Building, 500 Dedham Avenue Questions Due 2:00 pm Thursday, January 10, 2012 11:00 am Monday, January 18, 2013, Administration Office of the Public Works Department, Public Services Administration Bids are Due Building (PSAB), Second Floor 500 Dedham Avenue, Needham, Massachusetts, 02492 Please provide the requested information below as acknowledgment that you have received our bid package noted above. It is recommended that interested bidders complete this acknowledgment and return via Fax to the Department of Public Works (781) 449-9023 or by mail. Only by doing this, will the Town be able to provide notification of any addenda or answered questions relating to this bid. Only those companies or individuals shown on the Distribution Register will receive addenda to this bid. By completing and returning this acknowledgement will ensure you are recorded on the Distribution Register. Proposals from companies or individuals not acknowledging the addenda may be rejected as not responsive. Name of Company or Individual (Print) Name / Title of Contact (Print) Address (line 1) (Print) Address (line 2) (Print) Telephone Number Fax Number E-mail Address (Print) Signature Date * Any hand delivery or facsimile received after the due date and time will not be addressed. Please allow enough time for hand delivery or facsimile transmissions. (Advertised in Needham Times issue of Thursday, December, 27 2012) (Published in Central Register Bulletin of Wednesday, December 26, 2012) LEGAL NOTICE TOWN OF NEEDHAM, MASSACHUSETTS DEPARTMENT OF PUBLIC WORKS INVITATION FOR BIDS (IFB) IFB 13-58-01 WELL #2 VFD INSTALLATION The Town of Needham invites sealed bids for “Well #2 VFD Installation”, IFB 13-58-01. Information and details of bidding requirements will be available beginning December 27, 2012, at the Second Floor Administration Office of the Public Works Department, 500 Dedham Avenue, Needham, Massachusetts, 02492, or by calling (781) 455-7550, or on-line at the Town’s website www.needhamma.gov/bids.aspx. A mandatory pre-bid will be held on January 8, 2013 at 3:00 pm at the Charles River Room, Public Services Administration Building, 500 Dedham Ave, Needham, MA 02492. Sealed bids will be received at the Second Floor Administration Office, DPW Building, 500 Dedham Avenue, Needham, Massachusetts 02492 until 11:00 AM, January 18, 2013 and then will be publicly opened and read aloud at 11:10 AM, in the Charles River Room at the Public Services Administration Building, 500 Dedham Avenue, Needham, MA 02492. All bids must be accompanied by a bid deposit in an amount that is not less than five percent (5%) of the value of the bid. Insurance coverage required at time of award Prevailing wages apply. Bids are subject to the provisions of M.G.L. Chapter 30 39M as amended to date. The Town, acting through its Town Manager, reserves the right to reject any or all bids if it is in the public interest to do so or to waive minor informalities. Kate Fitzpatrick Needham Town Manager Needham Department of Public Works Page 1 Well #2 VFD Installation IFB 13-58-01 IFB 13-58-01 Well #2 VFD Installation Procurement Schedule Bid Package Available: December 27, 2012 Information and details of bidding requirements may be obtained at the Second Floor Administration Office, Public Services Administration Building, 500 Dedham Avenue, Needham, Massachusetts 02492, or on-line at the Town’s web site http://www.needhamma.gov/bids.aspx Mandatory Pre-Bid: 3:00pm January 8, 2013 At the Charles River Room, Public Services Administration Building, 500 Dedham Ave, Needham, MA 02492. Deadline for Written Questions: 2:00 pm Thursday, January 10, 2012 By Mail: Dylan Cook, Administrative Analyst, Public Works Department, 500 Dedham Avenue, Needham, MA 02492 By Fax: 781-449-9023, attn: Dylan Cook, Administrative Analyst By e-mail: [email protected] Questions are to be clearly labeled as: Well #2 VFD Installation - Questions Addenda: If any changes are made to this bid, an addendum will be issued. Addenda will be e- mailed and posted on the Town’s webpage. As set forth in the IFB document, to all bidders on record as having received the bid package. Response to questions will be sent out by the end of business on January 14, 2013. When and where bids are due: 11:00 am Monday, January 18, 2013, Second Floor Administration Office, Public Services Administration Building, 500 Dedham Avenue, Needham, Massachusetts 02492. Late submissions will not be accepted. Where and where bids will be opened: 11:10 pm Monday, January 18, 2013, Charles River Room, Public Services Administration Building, 500 Dedham Avenue, Needham, MA 02492. Needham Department of Public Works Page 2 Well #2 VFD Installation IFB 13-58-01 IFB 13-55-01 BID DESCRIPTION Well #2 VFD Installation BID DISCRIPTION 1.01 Intent The Town of Needham is circulating this Invitation for Bids (IFB) with the intention of acquiring bids to furnish and install a new variable frequency drive at Well #2 for the Town of Needham as set forth in the bid specifications. All bids are subject to the provisions of M.G.L. Chapter 30, 39M. The Town will award the contract to the lowest responsible and eligible bidder as set forth in section 1.13. The Town of Needham reserves to itself the right to accept or reject any and all bids, or to allow or deny variations from these specifications. Such actions will be deemed to be in the best interest of the Town. Unless sooner rejected or accepted, all bid proposals must be firm and continue in effect for a minimum of thirty (30) calendar days from the date of bid opening. 1.02 Proposed Contract Term The work to be performed shall be commenced immediately upon signature of an Agreement and shall be entirely completed by June 30, 2013. The successful bidder must enter into the Short Form Agreement (Sample available online), or a contract in substantially similar format. 1.03 Requests for Interpretation Bidders shall promptly raise the issue of any ambiguity, inconsistency or error, which they may discover upon examination of the bid documents, the work site or any other conditions which apply to the work. Bidders must note that statements made orally are not binding on the Town and only written responses by the Town will be considered. Questions must be sent in writing as follows: By Mail: Dylan Cook, Administrative Analyst, Public Works Department, 500 Dedham Avenue, Needham, MA 02492; By Fax: 781-449-9023, attn: Dylan Cook, Administrative Analyst; By e-mail: [email protected]. Questions are to be clearly labeled as: IFB 13- 58-01 – Well #2 VFD Installation - Questions. Requests properly presented that in the opinion of the Town require interpretation, correction, or change in the Bid Documents will result in an issuance of an Addendum to the Bid Documents. Such Addendum shall subsequently become part of the contract. If any changes are made to this bid, an addendum will be issued. Addenda will be issued by the end of business of January 14, 2013. Any addendum will be e-mailed to all bidders on record as having received the bid package. If no e-mail is provided by a bidder on record, then the addendum will be faxed or mailed by USPS. All addenda are required to be acknowledged in the bid package submission. Needham Department of Public Works Page 3 Well #2 VFD Installation IFB 13-58-01 1.04 Mandatory Pre-Bid All prospective bidders wishing to participate in this Invitation for Bid are required to take part in a mandatory pre-bid conference to be held at 3:00 pm on January 8, 2013 at the Charles River Room in the PSAB, 500 Dedham Ave, Needham, MA 02492. Bidders may be asked to follow in their own vehicles Town officials to the location for on-site inspection. 1.05 Bid Submission and Bid Opening The bidder shall submit his/her proposal upon the bid forms supplied within these specifications. The bidder shall specify the unit prices as requested for each bid item. All bids shall be signed correctly with ink; in order to qualify, the bidder must provide bids for each required item within a section. All bids shall be submitted to the Director of Public Works, Town of Needham, Second Floor Administration Office, 500 Dedham Avenue, Needham, MA 02492. Each bid shall be sealed in an envelope on which is clearly indicated: Name & Address of Bidder, IFB 13-58-01 – Well #2 VFD Installation, due 11:00 am, January 18, 2013. All submitted bids shall include Invitation for Bids, Bid Information, Bid Scope of Work, all Addenda issued, and all portions of the BID FORMS must be completed and submitted in order for a submission to be deemed acceptable. Bidders will submit insurance certificates, validating current coverage at the time of bid submission. Bids received at the Second Floor Administration Office after the time of opening of bids designated in the IFB will be returned to the bidder unopened. Bids will be publicly opened and read at 11:10 am on January 18, 2013 in the Charles River Room at the Public Services Administration Building, 500 Dedham Avenue, Needham, MA 02492.
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