United Nations Human Settlements Programme Ministries Building Rilindja, 10th Floor, Prishtina, Kosovo Tel: +381 38 200 32 611, Fax: +381 38 224 122 [email protected], www.unhabitat-kosovo.org
Municipal Spatial Planning Support Programme in Kosovo
Vacancy Announcement Issued on 12th January 2015 Post Senior consultant in institutional assessment and strategy development Type of Contract Individual Contract Duration of Assignment 30 working days over the period 23 February 2015 - 25 May 2015 Duty Station of Assignment Prishtina, Kosovo and home office Starting date for the assignment: 23 February 2015 Closing date for applications: 3rd February 2015
BACKGROUND Since 2005, the Municipal Spatial Planning Support Programme (MuSPP) implemented by UN-Habitat and funded by the Swedish Development Cooperation has been supporting twelve Kosovo municipalities1 in spatial planning processes as well as project design and implementation. Municipalities are being supported through in-house project development and local-tailored methodologies and tools, aiming at further enhance the local planning capacities. This system of capacity development support of local municipal professional has proven to be adaptive and effective.
The programme is also operating in close cooperation with the Ministry of Environment and Spatial Planning (MESP) as a key partner at the central level through support on policy and planning law and further inter-institutional dialogue and coordination with municipalities.
In addition, cooperation with civil society and community representatives was also a key element in the implementation of the programme through MuSPP participatory planning approach in improving liveability in town and cities across Kosovo.
Since MuSPP is approaching to a crucial stage of its implementation, the Programme is looking forward at developing a ‘Strategy on Sustainable Support to Municipalities in Spatial Planning’ that would facilitate the transfer and anchorage of relevant knowledge to the organizations which could provide the needed support in the future.
For more general information on UN-Habitat in Kosovo, and details on MuSPP3 refer to the website - http://www.unhabitat-kosovo.org
OBJECTIVES OF THE ASSIGNMENT The objective of the consultancy is to devise support mechanism to Kosovo municipalities in the field of spatial planning with institutionalisation processes, notably by a) assessing the spatial planning- related institutional framework and capacities at the central and local level, and b) drafting a "Strategy for sustainable support to municipalities in spatial planning".
The Strategy should build on MuSPP experience and lessons learnt from planning processes; be developed in close collaboration with MuSPP partner institutions (MESP, Ministry of Local Government Administration (MLGA), Association of Kosovo Municipalities (AKM) and other potential partner institutions); and take in consideration Kosovo context for the implementation of the strategy.
1 Ferizaj/Urosevac, Gjilan/Gnjilane, Gracanice/Gracanica, Hani Elezit/Elez Han, Junik, Malisheve/Malisevo, Mamusha/Mamusa, Mitrovica, Partesh/Partes, Peje/Pec, Prizren and Rahovec/Orahovac
Page 2 of 5
MAIN TASKS OF THE ASSIGNMENT Under the overall supervision of the Chief Technical Advisor at the UN-Habitat Office in Prishtina, the Consultant will be responsible for undertaking the spatial planning- related capacity assessment and producing the strategy for sustainable support to municipalities as per the following outline of the tasks and related outputs:
TIMELINE DELIVERABLES TASKS (working days) AND SCHEDULES and tentative dates Task 1. Familiarize him/herself with the project 23-27 February context including legislation relevant for spatial 2015 planning Methodological note by
27 February 2015 (5 working days Note: MuSPP team will assist and supply at home office) available documents 9 March 2015
Task 2. Briefings from CTA and MuSPP team; (1 working day in Prishtina Office) Task 3. Undertake meetings, conduct interviews and capacity assessment surveys with partner institutions at central and local level, in order to 10-16 March 2015 identify potential institution or organizational setup (mechanism) which could absorb MuSPP (5 working days knowledge and ensure ad hoc support in spatial in Prishtina Office) planning in the future. Note: MuSPP team will be available for assistance. Task 4. Prepare a capacity assessment report; the report will particularly: assess the institutional framework at central and local level, and related gaps, challenges, strengths and existing capacities; identify pre-conditions to be created in (4 working days Capacity assessment report by relevant institution for the implementation of at home office) 27 March 2015 planning processes and the delivery of ad-hoc support; provide initial recommendations on potential institution or organizational setup (mechanism) for the future Task 5. Draft at least two possible scenarios for (2 working days Two scenarios developed by the development of MuSPP sustainability at home office) 10 April 2015 mechanism Task 6. Conduct workshops and presentations with MuSPP partner institutions to introduce, 20-22 April 2015 Presentation of findings, discuss and assess the proposed scenarios and proposed scenarios and ultimately select the most appropriate option (3 working days recommendations for the way Note: The MuSPP team will assist in organising in Prishtina Office) forward the workshops. Task 7. Develop detailed draft ‘Strategy for 23-30 April 2015 Draft ‘Strategy for Sustainable sustainable support to municipalities in spatial Support to Municipalities in
Page 3 of 5 planning’. This includes development of a (6 working days Spatial Planning’ roadmap, strategic objectives, activities, expected in Prishtina Office) impacts, institutional coordination and arrangements, financial plan, logical framework, implementation phases and tentative time schedule, organizational chart and draft terms of reference for key positions, training needs and training plan. Task 8. Present draft ‘Strategy for Sustainable 4 May 2015 Support to Municipalities in Spatial Planning’ to PowerPoint presentation of the MuSPP partner institutions for feedback and (1 working day in Strategy recommendations Prishtina Office) Finalized ‘Strategy for Task 9. Finalize the ‘Strategy for Sustainable (2 working days Sustainable Support to Support to Municipalities in Spatial Planning’ at home office) Municipalities in Spatial Planning’ by 11 May 2015
(1 working day Task 10. Prepare and submit mission report. Mission report by 25 May 2015 at home office) ASSIGNMENT COMPLETED
UN-Habitat Kosovo will be responsible for: Providing all required documentation and briefings to the Consultant Facilitating access to key informants Providing logistical support for the assessment exercise and the workshops with partners Providing comments to the draft methodological note/ capacity assessment report/ scenarios/ strategy to be addressed in the final versions
The Consultant will be responsible for: Conducting and delivering activities and outputs as outlined above Demonstrating professional and ethical standards in conducting the tasks Performing the tasks in line with the allocated time-frame Informing MuSPP management about progress of the assignment Delivering high quality products
All the activities will be conducted in cooperation with MuSPP staff and partner institutions.
The work shall be performed from UN-Habitat Office in Prishtina and home office. Some visits to partner municipalities will be organised for the assessment exercise. Logistical support such as transport to MuSPP partner municipalities (and translation whenever required) will be provided by the MuSPP.
TIMEFRAME AND MISSIONS The assignment is expected to be 30 working days. It should start on 23 February 2015 and finish not later than 25 May 2015. The contract includes two missions in Prishtina, Kosovo from 9-16 March and 20 April-4 May 2015.
COMPETENCIES Professionalism: Expert shall demonstrate professional competence and mastery of subject areas. Good analytical and problem-solving skills. Conscientious and efficient in meeting commitments, observing deadlines and achieving results. Communication: Excellent and effective written and oral skills. Ability to convince people through constructive argumentation and to present information in a concise and accurate manner. Negotiating skills and ability to enable good communication and understanding between different interest groups etc. Planning and Organizing: Proven ability to plan, coordinate and monitor own work and that of others. Ability to work under pressure and use time efficiently. Identifies priority activities and assignments, and adjust priorities as required.
Page 4 of 5
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by valuing ideas and expertise of others and is willing to learn from others.
QUALIFICATIONS Education At least Masters Degree in Urban and Regional Planning, Development studies, Local Governance, Urban Geography or other relevant discipline. The candidate should preferably be specialized in the field of capacity building and institutional change management.. Work experience and other requirements: A minimum of ten years professional practical experience in related fields; Excellent knowledge of international experience and best practices regarding institutional change management and human resource development, and/or spatial planning, sustainable development and local governance; Relevant experience on institutional, policy or strategy development; Solid experience in drafting high level report, concept papers, programme proposals pertaining to capacity strengthening and institutionalisation; Good ability to assess institutional capacities in the municipal and urban development sector; Understanding of and experience with demand-driven processes and methodologies of capacity building required; Good understanding of spatial planning, sustainable development and the associated responsibilities at municipal and national level; Knowledge of Kosovo legal, spatial and environmental conditions and/or South-East European experience is an advantage. Language: Excellent proficiency in spoken and written English.
Special consideration Familiarity with and loyalty to the goals of UN-Habitat and the UN Enthusiasm and willingness to share experiences and transfer knowledge Sensitivity to gender issues and issues of concern to vulnerable groups Flexibility and preparedness to pursue goals through teamwork Availability for the suggested project schedule
Progress Controls and Payment Installments The fees will be paid in installments upon completion and acceptance of the outputs as specified in section Deliverables and Schedule above.
Page 5 of 5
HOW TO APPLY
Interested candidates must submit to the email address: [email protected] the following documents/information to demonstrate their qualifications:
Cover letter explaining why they are the most suitable for the work Completion of a CV in P11 Form which can be downloaded at http://unhabitat-kosovo.org/repository/docs/p11_form.doc The CV shall include information on the past experience in similar projects and at least 3 references. Technical proposal specifying how the project would be approached and providing a brief methodology on how they would approach and conduct the work Financial Proposal. The form for the financial proposal can be downloaded at http://unhabitat-kosovo.org/repository/docs/finproposal_form.doc
Please be advised that since 15th April 2010, applicants for consultancies must be part of the UN-Habitat e-Roster in order for their application to be considered. You can reach the e-Roster through the following link: http://e- roster.unhabitat.org
Deadline for applications: 3rd February 2015
UN-Habitat does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: [email protected]
Lump sum contracts The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
Travel All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general only travel costs will be accepted that do not exceed those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own Resources In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
Evaluation: Individual consultants will be evaluated based on the following methodology: Cumulative Analysis: When using this weighted scoring method, the award of the contract should be made available to the individual consultant whose offer has been evaluated and determined as responsive/compliant/acceptable and having received the highest score out of a set of weighted technical and financial criteria specific to the solicitation. Technical criteria weight: (70%); Financial criteria weight: (30%)