Hunston Parish Council to Continue Funding

MINUTES OF THE MEETING OF NORTH MUNDHAM PARISH COUNCIL

PRESENT: Cllrs. Denia Turnbull (Chairman), Tim Russell (Vice Chair), Paul Chivers, Frances Neave, Richard Beeny and Jon Stuart.

In attendance: Mrs. Louise Chater (Clerk).

155.14 PUBLIC QUESTION TIME ON MATTERS ON THE AGENDA – there were no members of the public present.

156.14 APOLOGIES AND REASONS FOR ABSENCE

Cllr. Annie Maclean – personal. Cllr. Adrian Sampson – personal. Cllr. Rob-Callaway-Lewis – work commitment. District Cllr. Paul Jarvis – personal.

157.14 DECLARATION OF INTERESTS AND DISPENSATION REQUESTS 1. Cllr. Maclean is requested to review her register of interest and provide written confirmation of no change or immediately provide AM the Clerk with an updated copy. 2. Register of Interest – none. 3. Dispensation Request – none.

158.14 MINUTES

140.14 (g) “Cllr. Russell proposed any purchase until the new financial year.” Was amended to read “Cllr. Russell proposed to defer any purchase until the new financial year.” On a proposal by Cllr. Russell, it was RESOLVED to agree and sign the minutes of the meeting held on the 1st July 2014 as a true record of the meeting. This was duly completed.

159.14 MATTERS ARISING FROM THE MINUTES – none.

160.14 PLANNING 1. To consider all notified planning permission applications

NM/14/02219/PLD - Case Officer: - Halima Chowdhury Mr And Mrs P Hill Hillside Lagness Road Runcton Chichester Rear single storey extension. On a proposal by Cllr. Beeny it was RESOLVED to make no comment.

NM/14/02088/FUL - Case Officer: - Caitlin Boddy Hall Hunter Partnership Donaldson’s Nursery, Marsh Farm, Vinnetrow Road, Runcton Retention of hard standing On a proposal by Cllr. Beeny it was RESOLVED to make no comment.

NM/14/02006/FUL – Case Officer: - Naomi Langford Mr David Langmead Chichester Food Park Bognor Road Chichester Variation of condition 2 of 13/02608/FUL. Amendments to roof form, materials and finishes (Paper plans) On a proposal by Cllr. Beeny it was RESOLVED to make no comment.

NM/14/02314/TPA - Case Officer: - Henry Whitby Ms Deborah Nelson Woldhurst Court Runcton Lane Chichester PO20 1AD Crown reduce by 4m on southern sector and raise crown by 4m on 1 no. Holm Oak tree (T17). Crown reduce by 4m on southern sector by 4m on 1 no. Oak tree (T18). Both trees subject to NM/02/00751/TPO. On a proposal by Cllr. Beeny it was RESOLVED to make no comment.

WSCC/053/14/NM North Mundham Primary School, School Lane, North Mundham Amendment of condition 1 of planning application WSCC/022/09/NM to allow the continued siting and use of 1 double temporary classroom unit On a proposal by Cllr. Beeny it was RESOLVED to make no comment

14/02174/DOM – Case Officer - Maria Tomlinson Mr AD & CM Frampton Field House Vinnetrow Road Runcton Proposed garage and replacement access On a proposal by Cllr. Beeny it was RESOLVED to make no objection, however, request that in the interest of road safety the new entrance be configured so that an incoming vehicle could pull off the road completely even when the entrance gate is closed.

NM/14/02453/FUL – Case Officer: Peter Keen Mrs D Rosewarne Land South of Little Fisher Farm Fisher Lane South Mundham Retention of caravan for a temporary period of three years. On a proposal by Cllr. Beeny it was RESOLVED to make no comment

NM/14/02300/FUL - Case Officer: - Steve Harris Natures Way Foods Ltd Natures Way Food Limited Merston Site Chichester Food Park Bognor Road Horticultural pack house incorporating ancillary uses including changing rooms, hygiene areas, ancillary offices together with parking and loading areas and new balancing pond.

On a proposal by Cllr. Beeny it was RESOLVED to object on the following grounds:  the size and bulk of the building and the number of pack houses on the site.  The categorisation of the proposed building as offices and light industrial use.  The significant amount of office accommodation on the site.  It was resolved to request a robust planting plan if the application was permitted.

WSCC – Joint West Sussex Minerals Local Plan Minerals Site Study Response deadline 22nd September 2014 It was noted that the site was between Trotters and Brick Kiln and had been listed as Brick Kiln Farm. Following discussions on the site and the potential loss of valuable farmland it was RESOLVED the Chairman would draft comments on the proposal.

2. Updates from Chichester District Council, West Sussex County Council and Arun District Council DT NM/14/02088/FUL - Case Officer: - Caitlin Boddy Hall Hunter Partnership Donaldson’s Nursery, Marsh Farm, Vinnetrow Road, Runcton Retention of hard standing PERMIT

NM/14/02219/PLD - Case Officer: - Halima Chowdhury Mr And Mrs P Hill Hillside Lagness Road Runcton Chichester Rear single storey extension. PERMIT

NM/14/02041/DOM – Case Officer: Natalie McKellar Mr & Mrs K Cruttenden 15 Fletcher Place North Mundham Chichester Proposed conservatory. PERMIT

NM/14/01873/DOM – Case officer Caitlin Boddy Mr Manning 3 Brookside Runcton Removal of existing small first floor extension to bedroom 3 to make larger new master bedroom over kitchen/family room. PERMIT

NM/14/01754/DOM - Case Officer: - Anna Weir Mr Ian Griffiths Kingfisher Farm House Fisher Lane South Mundham Chichester Proposed tractor shed and store. PERMIT

NM/14/01721/FUL - Case Officer: - Jeremy Bushell Mr David Langmead Chichester Food Park Bognor Road Chichester West Sussex Horticultural glasshouse, pack house, offices and reservoir development. PENDING CONSIDERATION

NM/14/01661/FUL - Case Officer: - Caitlin Boody Mr Peter Hill Hill Brothers Chichester Limited Pagham Road North Mundham Chichester Proposed new general purpose horticultural equipment and sundries storage building. PERMIT

NM/14/01349/FUL – Case Officer: Matthew Pickup West Sussex County Council 62 Brick Kiln Farm Merston Oving Conversion of agricultural buildings to 2 no. dwellings PERMITTED WITH SECTION 106

NM/14/01084/FUL – Case Officer: Steve Harris Douglas Briggs Partnership Land at Leythorne Nursery Vinnetrow Road Chichester Construction of a B1 office and assoicated parking area. WITHDRAWN

HN/13/04020/FUL - Case Officer: Natalie McKellar Mr Radoslaw Kaminski Barn North Of Hunston Dairy Farm Hunston West Sussex Change of use from agricultural barn to automobile repair business. WITHDRAWN FROM PLANNING COMMITTEE ON 25th JUNE 2014 by the Planning Officer. The Planning Officer had requested clarification of the applicant’s intention and in particular the vehicles

4 on the site. It was agreed to submit a letter providing an update including the portacabins, vehicles, A-boards on the highway verge, selling part-worn tyres and opening hours.

NM/13/03816/DOM – Case Officer- Anna Weir Mr L Osborne Retention of fences and gate. Trotters , Vinnetrow Road, Runcton, Chichester APPLICATION INVALID UPON RECIEPT CLERK NM/13/03370/DOM – Case Officer - Anna Weir Mr Daryl Hardy Long Meadow Bowley Lane South Mundham Proposed conversion of existing timber sheds to new annexe PENDING DECISION

3. Appeals, Licence Applications, and Enforcement Matters

NM/13/03929/OUT APP/L3185/A/14/2222511 Mr Craig Kings (Strongwork Developments Ltd) Land Adjoining Stoney Lodge, School Lane, North Mundham Erection of 4 no dwellings with re-use of existing access point Deadline for submission of correspondence: 3rd September 2014

HN/13/00329/CONCOM Barn North Of Hunston Dairy Farm Hunston - Change of use to car repair (case officer Reg Hawks) – Breach of planning control identified and planning application submitted HN/13/04020/FUL.

NM/11/00573/CONWST - Leythorne Farm Storage of road and building materials – no further update – request for update submitted.

NM/04/00138/CONBC - Lakeside Holiday Park including wooden structure and advertising hording on Vinnetrow Road – request for update submitted.

NM/14/00062/CONMHC (case officer Reg Hawkes) - Land West Of Little Fisher Farm Fisher Lane South Mundham – unauthorised mobile home – planning application (NM/14/02453/FUL) decision in abeyance until application decided.

4. Planning Correspondence

None.

5. Neighbourhood Plan

It was agreed that all members should speak to residents to ascertain their views on the possibility of investigating a feasibility study. ALL

161.14 COUNTY COUNCILLOR’S REPORT - no report received.

162.14 DISTRICT COUNCILLOR’S REPORT – no report received.

163.14 FINANCE a) Bank Balances as at date of meeting Parish Council £ Current Account – Unity Bank 11406.60 Reserve Account – Co-op 36830.22 Reserve Account – Handelsbanken 10,000.70 Village Hall £ Current Account – Unity Bank 9654.05 Current Account – Co-op 1311.95

b) Approval of Parish Council and Village Hall Management Committee

payments and authority to sign cheques

Payment Schedule 31 July 2014

PARISH COUNCIL £

Standing Orders

Mrs Louise Chater 652.41 salary

Direct Payment

West Sussex County pension payments May,

Council 494.25 June & July

Cheque Payments chq no Mrs Louise Chater 97.45 300139 expenses Earnley Parish Training including Council 75.80 300140 mileage legal & finance Mrs Denia Turnbull 30.41 300141 open gardens 560 copies of Pro Copy 68.50 300142 Newsletter (Summer) Mr M Brooks 80.00 300143 bus shelter cleaning Village Hall £ Direct Debit Southern Electric 62.00 electricity British Gas 105.00 gas Cheque Payments chq No TP & TJ Reed 425.00 30006 invoice 1986 Mrs D Turnbull 26.64 30007 table clothes Mrs F Neave 30.00 30008 keys refund of hall hire Mrs B Bateman 15.00 30009 B1354 Payment Schedule 2nd September 2014 PARISH COUNCIL £

Direct Debit Anvil Mobile 5.34 16 July 2014 Anvil Mobile 13.30 15 August 2014 Standing Orders Mrs Louise Chater 652.41 salary West Sussex County Council 164.75 Pension month 8 Cheque Payments chq no Community Transport Sammy Community Grant (Transport Act Transport 293.16 300144 1985 s22) Staples 74.97 300145 office 365 subs & paper Mrs Louise Chater 46.17 300146 expenses Mundham Seniors Party 300.00 300147 grant LGA 1972 s145

Village Hall £

Direct Debit

Southern Electric 62.00 electricity

British Gas 105.00 gas

Cheque Payments chq No

TP & TJ Reed 460.94 300010 Invoice 2002

United Fire

Extinguishers Ltd 61.20 300011 annual service

S Gringell 26.00 300012 window cleaning On a proposal by Cllr. Russell, it was RESOLVED to approve payment and sign cheques for all payments listed above. c) Audit year ended 31 March 2014 – comments by auditor and clerk’s response – not received as yet. d) Parish Council Website – On a proposal by Cllr. Russell it was agreed to investigate the provision of a new website and the on- CLERK costs. e) Resolution to transfer assigned budgets to reserves: On a proposal by Cllr. Stuart, it was RESOLVED by virement to transfer assigned budgets to reserve headings as listed below: Parish Council Budget Code Reserve Amount 11 Office Equipment 1,000.00 39 War Memorial Maintenance 1,000.00 41 Village Hall Depreciation 3,000.00 42 Village Hall Improvement Fund – 1,000.00 new reserve fund 43 Village Hall Car Park 1,000.00 47 Election Expenses – new reserve 500.00 fund

f) Resolution to close Co-operative Bank Account (North Mundham Parish Council Account – Acc 1) and Transfer funds to Handelsbanken – On a proposal by the Chairman, it was RESOLVED to close North Mundham Parish Council Account – Acc 1 and Transfer the funds to Handelsbanken, The letter of authority was duly signed in accordance with the mandate. g) Finger post repairs – It was noted the Clerk had requested three quotes to repair the two damaged finger posts. The Clerk had received one quote for the repair of the bracket from Ivan Mack Jones, however, JK Engineering had had commenced the work without providing a quote or authorisation. It was noted that the Parish Council previously instructed JK Engineering and had been satisfied with the work carried out. It was agreed that once the invoice had been received a decision would be taken with regard to payment. h) Grant – Pensioners Christmas Lunch -On a proposal by the Chairman, it was resolved to provide a grant in the sum of £300.00 for the Pensioner Christmas Lunch - any unspent funds were to be returned to the Parish Council.

164.14 SECTION 106 FUNDS

1. Walnut tree roundabout safe crossing – it was noted the Clerk and the Chairman had meet with Tracey Webb at the location. Following this meeting the Clerk had drafted a letter for review by Tracey to be sent to the land owners of the land adjacent to the Spinney to request they reconsider the provision of a strip of land to allow a safe crossing point. 2. HDA footpath – request an update from County Cllr. Oakley

165.14 FLOODING in PARISH – report from Cllr. Maclean - no report received.

166.14 PLAYING FIELD COMMITTEE

Cllr. Chivers reported: 1. Jubilee Trees had been vandalised and were subject to a police report. 2. Playground required attention - the ROSPA inspection had taken place and the work required would be completed shortly. It was noted that a complaint with regard to the condition had been received.

167.14 VILLAGE HALL MANAGEMENT COMMITTEE Cllr Neave stated: 1. New Community Kitchen – the new boiler had been installed and the snagging work was currently being completed.

2. New Homes Bonus Grant application form had been submitted to provide funding to paint the walls and install a dado rail at the height of the stacked chairs to prevent damage to the paint work. 3. Table Tennis had requested the installation of a defibrillator on the outside of the building, it was agreed to investigate the matter further. 4. Youth Club Storage – the loft in the outside shed had now been cleared and the Youth Club equipment would be transferred shortly.

168.14 YOUTH CLUB

Cllr Stuart reported that the Church were keen to progress the matter, however, the church required a religious element for each event. The church were currently investigating forming a matching age group which would meet fortnightly.

The members’ only social club would run on the alternative week and all the equipment would be shared.

It was noted that the church children were mainly residents of Hunston and the committee of the social club would approach Hunston Parish Council to continue funding.

It was noted that there would be limit of 20 children with a minimum of two nominated volunteers.

169.14 AFFORDABLE HOUSING

Cllr. Russell reported that Austin Wade had stated the development was on track for completion in January and the local connection registration event was normally 3-4 months prior to completion and was therefore due imminently.

Concern was expressed with regard to the change in the street scene due to the work carried out to install the access to the site, it was noted however, the work had been completed as per the planning application.

The Clerk reported that the work to clear the scrubland to enable assessment of the viability of footpath would commence in November/ December. However, West Sussex County Council had not yet issued the letter of consent.

170.14 HIGHWAY ISSUES 1. Traditional Finger Post junction of Post Office Lane/Church Road – missing finial – covered in minute 163.14(g)

2. Traditional Finger Post junction of Fisher Lane/Runcton Lane – broken finger post bracket – covered in minute 163.14(g) 3. Traffic Control on B2166 – a further letter from the police commander had been received stating that due to the number of officers that might attend an accident and the lack of local knowledge he could not provide assurance that the inappropriate diversion though the small country lanes would not happen again – matter closed.

171.14 PARISH POLISHERS 1. Notice Boards – no further action had taken place. 2. Closed lay-by opposite Willowmead Close – work to be completed once vegetation has died back. 3. John Aylwin Bench – Cllr. Russell reported the timber would be within budget and the bench would be removed from site to complete the work. The bench was not currently secured to the ground and this would be investigated when being replaced. 4. Litter Picking – it was agreed to hold a litter picking event on 16th November 2014 2.30—3.30pm followed by tea. Cllr. Chivers stated he would raise the possibility of a joint event to clear the playing field and the play area.

172.14 OPEN GARDEN EVENT – 29th June 2014 1. Review of Event – matter closed

173.14 CLERK’S REPORT

1. Island Cottage overgrown hedgerow – work had been completed – matter closed. 2. Notice board repair (opposite Walnut Tree Pub) – Clerk to send a CLERK further chaser letter.

174.14 ITEMS FOR REPORTING AND INCLUSION ON FUTURE AGENDAS 1. Cllr. Russell reported that he had received an update from Ofwat stating Southern Water had agreed to install additional telemetry at the North Mundham pumping station at Hackman’s Yard. He had requested a review of the situation on controlled discharge rate from Lakeside.

175.14 EXTERNAL CORRESPONDENCE 1. Bench on junction of Honer, Punches and Manor Lane – it was noted that residents had raised funds to install a memorial bench at this location and they had contacted West Sussex County Council for permission to place the bench on the highway land. 2. Noise from ‘beeper’ of fork lift trucks at VHB Nursery at Runcton – it was noted a resident had contacted Chichester District Council Environment Health expressing concern with regard to the use of fork lift trucks early in the morning and late in the evening. 3. Bognor Cycle Forum - Cycle Route Morrells Farm through Butterlees Farm then via the verge joining up with the footpath to Merston. It was agreed to respond stating the Parish Council CLERK support the principle of cycle routes although the Council were concerned with the proposal to not provide an alternative route at the dangerous corner. The Parish Council were investigating the possibility of joint footpath/cycle path from Marsh Lane to the Runcton Farm Shop and would provide an update in due course.

The meeting closed at 9.20pm

Signed Chairman of North Mundham Parish Council

Dated