Copyrighted Material

Index

arguments, lookup functions, 314–315 • A • Arrange menu, command selections, 66–70 absolute column, 305 Arrange tab, 82–86 absolute row, 305 arrows, shape editing, 121 absolute, formula cell reference, 304–305 art appreciation, presentation type, 380 accounts, Macintosh iCloud setup, 9–12 Ask for Finder Items action, 417–418 Action menu, 227–228 Auto-Correction preferences pane, Pages, actions 173–177 gear icon display, 90 Auto-Correction Preferences window, 176 iCloud document controls, 53 Automate button, iOS single document Address Book, 204–205 toolbar, 42, 43 Adjust Image window, 138–139 Automatically Detect Email and Web Adobe Creative Suite, 25 Addresses, Pages Auto-Correction, 174 Advanced button, iOS Keynote, 364–365 Automatically Detect Lists, 175 albums, presentation type, 380 Automatically Resize to Fit Content check Alignment Guides, Pages Ruler, 173 box, Table inspector, 150 alignments Automatically Use Spell Checker objects, 69–70 Suggestions, 175 text formatting, 66 Automator, 415–416 All Fonts, default font collection, 92 axes, chart formatting, 328–329 angles, text shadow effects, 91 Animation button, iOS single document • B • toolbar, 42 annotations. See comments backgrounds Apple ID fl yer text editing, 200 iWork.com, 56–57 table formatting, 150 Macintosh iCloud setup, 9–12 backups, automatic document backup, 171 Apple iLife, component listing, 25 Balance Sheet, asset/liability summary, 305 Apple iPad Dock Connector to VGA bars, chart formatting, 326–327 adapter, 374–375 basic, table type, 266 AppleScript dictionaries, 407–410 Bento library, reapplying a theme, 61 AppleScript Editor, 407COPYRIGHTEDBody Columns,MATERIAL table formatting, 149 AppleScript, iWork, 30–34 Body Rows, 149 Application menu, 59–60 Border tab, 83–84 application windows, 59–60 borders applications shape settings, 125–126 moving data to iWork, 406 table formatting, 150 slideshow distraction preferences, 372 bounding box, shape editing, 121–122 apps browsers, shared document supported copying fi les from iWork for iPad, 48–49 types, 56 copying fi les into iWork for iOS, 46–48 Build inspector, 392 Keynote Remote presentations, 375–378 builds, slide enhancements, 383, 390–396 arcs, shape editing, 124 buttons, iWork for iOS selections, 109–111

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Chart inspector. See also charts • C • axes, 328–329 capitalization bar formats, 326–327 decorative caps, 186 chart settings, 155–156 enabling/disabling automatic corrections, chart type changing, 325 174 color editing, 325–326 Cash Flow, incoming/outgoing money, 305 creating charts, 146 catalogs, presentation type, 380 data series, 329–331 categories grids, 328–329 chart component, 319 labels, 328–329 Numbers data, 340–342 legends, 326–327 Cell Background, 150 text formatting, 326–327 Cell Borders, 150 ticks, 328–329 Cell Format menu, 275–277 titles, 326–327 Cell inspector, 275–280 charts cell ranges, 300–302 adding to a text box, 106–107 cell references category component, 319 absolute, 304–305 cell modifi cations, 323–324 absolute column, 305 data series component, 319 absolute row, 305 description information, 318–319 formula element, 297 formatting multiple on a single Numbers refi ning, 304–305 sheet, 333–336 relative, 304 iOS creation methods, 148 cells iWork for iOS adjustments, 156–158 conditional formats, 151–153 iWork for Mac adjustments, 155–156 data formatting, 151 iWork for Mac, creating, 144, 146–147 date/time data entry with iOS, 288 Mac OS, creating, 319–320 formula bar display, 303 moving, 324 formula entry with iOS, 289–292 Numbers chart creation method, 318 formula selections, 302–303 orientation switching, 319, 320 iOS numeric data entry, 285–287 printing on a single sheet, 336–337 modifying in a table or chart, 323–324 underlying data table display in iOS, moving between, 150 156–158 reference tabs, 252–254 value component, 319 reformatting with iOS, 292–293 x-axis plotting, 319 selection methods, 275–277 y-axis plotting, 319 table formatting, 149–150 check boxes table labeling conventions, 268–270 cell format, 278 table selection methods, 268 Numbers cell format, 285–286 table selections, 252–254 true/false value setting, 286–287 text data entry with iOS, 288–289 checklist, table type, 266 Cells button, iOS cell selections, 283–284 circles, shape editing, 122–124 Change Tracking, Pages General circular reference, 297 preferences, 172 Clock (dates and times), iOS Numbers character attributes, styles, 214–215 keyboard, 284–285 character spacing, kerning, 65 close button, Mac iWork window, 36–37 character styles, 209, 213 close-match argument, lookup functions, Chart Data Editor, 146–147, 156 315 cloud computing, 12

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CMYK sliders, color picker, 117 document objects, 24–25 collections, fonts, 92–93 Keynote window element, 361–362 color palettes, 113–114 printing, 221–222 color sliders, 116–117 shared documents, 13 color well, 114–115 showing/hiding, 75 color wheel, 116 Comments pane, 220–221 colors communications, iWork, 30–31 charts, 325–326 computers, moving fi les to iOS device, fl yer text editing, 200 49–50 font effect, 90 conditional formats, table cells, 151–153 gradient fi lls, 131–132 constants, formula value element, 297 iOS device text, 94–95 Control key, shortcut menu access object fi lls, 131 methods, 71–72 tinted image fi lls, 134–135 Copy Audio and Movies into Document, Colors window 178 color application methods, 111–112 Copy Template Images into Document, 178 color pickers, 116–118 crayons, color picker method, 118 color sliders, 116–117 Create Image Slide action, Automator, color wheel, 116 418 coloring nonselected objects, 114 Cube transitions, 372 coloring selected objects, 114 cues, next slide, 373 copying a screen color, 114–115 curly quotes. See Smart Quotes crayons, 118 currency object coloring, 112–113 Numbers cell format, 285–286 opacity settings, 115 table cell formatting, 151 palettes, 117 currency symbol, 277 refl ected colors, 115–116 saving a color to a color palette, 113–114 spectrum, 118 • D • text/paragraph color selections, 90 dark rooms, 352 column frames, 252–253, 276 data series, chart, 319, 329–331 Column Width, table formatting, 149–150 data summarization, formulas, 298–299 columns data tables format bar section, 209 creating an iOS chart, 321–323 iOS text layouts, 95–96 iOS display, 156–158 long documents, 235–236 Numbers chart creation method, 318 resizing, 275 date and time table formatting, 149–150 iOS Numbers keyboard, 284–285 table formulas, 153–154 table cell formatting, 151 table header adjustments, 270–272 decimals, cell formats, 277 table labeling conventions, 268–270 decorative caps, paragraph formatting, 186 table modifi cation methods, 63–64 Default Zoom, Pages Ruler preferences, 172 columns-range argument, 314 Delete button, iOS Numbers keyboard, 285 command buttons, 73–74 description, fl yer, 199 comment bubble, document placement, devices 221 duplicating documents, 45 comments iWork supported types, 8–9 adding to iWork documents, 56 Digital AV Adapter cable, 374–375 creating, 220–221

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digital rights management (DRM), ePub object alignment guides, 173 books, 243 object comments, 24–25 disclosure triangles, downward-pointing object insertion methods, 62 triangle, 213 Pages editing preferences, 170–171 displays Pages save preferences, 171 Keynote preferences, 370–372 Pages word-processing, 162–164 Presenter Display preferences, 372–374 placing headers/footers, 190–191 document information placing Media Browser selections, 142 long document settings, 233–234 presentation enhancements, 353 viewing in iWork for iOS, 42 previewing fonts, 89 Document inspector printing comments, 221–222 document information settings, 233–234 printing from iOS apps, 345–347 Facing Pages check box, 235 printing without changes, 228 margin settings, 233–235 resizing a text box, 97 sound recordings, 397–398 reusable parts, 33–34 table of contents, 237–240 reusing sections, 192 document management toolbar, iWork for reverting to a previous version, 178 iOS, 40–41 ruler units, 173 documents. See also fi les; long documents; Rulers preferences, 172–173 word-processing documents saving, 61, 171, 405 adding objects from a toolbar, 38–39 scripting advantages, 34 adding sections, 192 section footers, 191 Auto-Correction preferences, 173–177 section headers, 191 backing up when saving, 171 sharing on the web, 71 change tracking, 56, 172 smart quotes, 173–174 comments, 13, 56, 220–221 text box integration, 97–98 converting to an ePub book, 243–245 text box placement, 97 copying, 45 tracking changes, 222–228 creating, 45, 168–70, 254–262 Travel Planner, 257–262 deleting, 45 uploading, 12–13, 53–54, 56 downloading, 13, 54–56 viewing, 18–20, 41–42 duplicating, 45 zoom factor adjustments, 172 ePub books, 241–246 Documents button, 41 fi le saving preferences, 177–180 Done (OK) button, 285 font previews, 172 down arrow, Mac iWork window, 36–37 General preferences, 170–172 Download menu, 19–20 gradient fi lls, 131–132 header construction, 188–190 hyperlink addition, 405–406 • E • image placements in OS X, 136 Edit Data, Chart inspector, 156 including comments, 75 Edit Mask slider, zoom factor, 201 inline text boxes, 100–103 Edit menu, command selections, 61 inserting predrawn shapes, 119–120 Edit Rows & Columns, 149 invisible characters, 172 Editing, Pages General preferences, 170–171 iPad full screen display, 43 effects iWork.com sharing, 15–18, 56–58 gradient fi lls, 131–132 multiple revisions, 13 presentation enhancement, 353 new folder creation, 40–41 shape settings, 125–127 notes, 13, 22–23

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Effects pane fl yers font effects, 89–90 creating from a template, 197–199 text shadows, 90–91 image editing, 201–203 Effects tab, iOS text box, 83–84 main text editing, 203 email addresses, 174–175 phone number insertion, 204–205 email, content sharing method, 404 tear-off tabs, 199, 205–206 English, default font collection, 92 title editing, 200 ePub books folders, iOS document management digital rights management (DRM), 243 toolbar, 40–41 exporting, 245–246 font collections Pages document conversion, 243–245 adding new, 92–93 PDF fi les, 241–242 removing unwanted, 92 equal sign (=) Formulas, 284–285 font formatting, 208–209 events, presentation type, 380 Font Preview, 172 fonts. See also Fonts window; text decorative caps, 186 • F • Format menu commands, 65–66 Facing Pages check box, 235 previewing, 172 Favorites, default font collection, 92 text selection methods, 87–89 fi le formats, supported types, 46–47 Fonts window File menu, command selections, 60–61 adding/removing font collections, 92–93 fi les. See also documents font effects, 89–90 automatic document previews, 171 font selections, 87–89 Automator actions, 417–418 previewing fonts, 89 copying from an iWork for iPad app, sizing fonts, 88–89 48–49 text shadows, 90–91 copying into an iWork for iOS app, 46–48 typeface selections, 88 document insertion methods, 62 typography options, 91–92 ePub books, 241–246 footers moving data from other applications, 406 document placement, 190–191 moving to an iOS device, 49–50 enabling/disabling, 190–191 saving as a template, 60–61 section footers, 191 Fill tab, iOS text box, 83–84 table formatting, 149 fi lls For New Documents, 170 image scaling, 133–134 format bar shape settings, 125–126 character styles, 209 Filter Finder Items action, columns, 209 Automator, 417 font formatting, 208–209 Financials template, summary formulas, formula building method, 307–308 298–299 hiding/displaying, 208 Finder, fi le insertion methods, 62 line spacing, 209 Fix capitalization, Pages Auto-Correction, paragraph alignment, 209 174 showing/hiding, 75 fl ash drives, content sharing method, 401 styles, 208, 209 Flip transitions, slideshow preferences, 372 Styles drawer display, 210–211 fl oating text boxes. See text boxes Travel Planner document, 258 Format menu, command selections, 65–66

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Format tab, cell formatting, 151 Function Browser, 309–312 forms, iOS creation, 294–295 lookup, 312–315 formula bar cell display, 303 iOS Numbers, 284 • G • refi ning cell references, 304–305 GarageBand, content sharing, 404–405 Formula Editor gear icon, actions display, 90 editing formulas, 303–304 General preferences pane refi ning cell references, 304–305 Pages, 170–172 SUM function formula, 300–302 Track Changes settings, 223–225 table formulas, 153–154 geometry, shape editing, 122–124 Total Assets formula, 302–303 Get Folder Contents action, Formula List Automator, 417 formula building method, 307–309 Get Specified Finder Items action, showing/hiding, 75 Automator, 418 formulas gradient fi lls, objects, 131–132 building from the format bar, 307–308 Graphic inspector cell references, 297 fl yer image editing, 201–202 cell selection creation method, 302–303 gradient fi lls, 131–132 chart data series, 330 object fi lls, 129, 131 circular reference, 297 opacity, 130 constants, 297 placing an image inside a graphic, data summarization, 298–299 132–134 formula bar display, 303 refl ections, 130 functions, 298 shadows, 130 literals, 297 stroke attributes, 129 multitable summary, 305–307 stroke settings, 135 parentheses ( and ) characters, 303 text box modifi cations, 81–82 refi ning cell references, 304–305 tinted image fi lls, 134–135 SUM function, 300–302 graphics table formatting, 153–154 adding to a text box, 106–107 Total Assets, 302–303 image insertion, 132–134 Formulas (= sign), iOS Numbers keyboard, gray scale slider, color picker, 117 284–285 grids, chart formatting, 328–329 42 (numeric), 284–285 guides, object alignments, 173 fraction, cell formats, 277 frames, iOS cell selections, 252–253, 276 Full-screen button, iOS single document • H • toolbar, 43 handles Function Browser reshaping/resizing text boxes, 80 category listings, 309–310 shape editing, 121–122 displaying/hiding, 309 headers formula insertion, 311 adding/removing rows/columns, 270–272 function detail display, 310–311 constructing, 188–190 function syntax checking, 311–312 document placement, 190–191 functions enabling/disabling, 190–191 arguments, 314–315 formatting enhancements, 272–275 formula element, 298

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 424424 33/1/12/1/12 88:00:00 PPMM Index 425

section headers, 191 indents, paragraph formatting, 184–186 styles, 272–275 Info button table labeling conventions, 268–270 iOS Keynote, 364 table type, 266 iOS single document toolbar, 42 Headers & Footers, 149 Info popover headlines, text shadow effects, 90–91 cell formatting, 275–276, 281 HSB sliders, color picker, 117 freezing header rows or columns, 271 Hyperlink tab, automatically detecting iWork for iOS, 111 email and web addresses, 175 text box modifi cations, 82–83 hyperlinks, 405–406. See also links inline text boxes, 100–103 Insert button add images, 139–140 • I • iOS Keynote, 364 iBooks, ePub books, 241–246 iOS single document toolbar, 42 iCloud iWork for iOS shapes, 120 action controls, 53 Insert Function button, Function Browser, cloud computing, 12 311 copying documents, 45 Insert menu, command selections, 62 data synchronization, 8 instant calculations section, Travel Planner downloading OS X documents, 54–55 document, 262 duplicating documents, 45 Internet versus iWork.com, 8 cloud computing, 12 Macintosh account setup, 9–12 iWork document sharing, 8 OS X login, 51–53 invisible characters, 75, 172 toolbar controls, 52–53 Invisibles, Pages General preferences, 172 uploading OS X documents, 53–54 invitations, shared document users, 20–22 viewing documents, 53 iOS operating system iDVD, reapplying a theme to a adding images to a document, 139–141 document, 61 builds within slides, 393–394 images cell data entry conventions, 284–292 adjustment controls, 138–139 cell formatting, 281 Automator actions, 416–417 cell frames, 252–253 fl yer editing, 201–203 cell selections, 283–284 fl yer element, 199 chart adjustments, 156–158 inserting in iWork for iOS, 42 chart creation methods, 148 iOS documents, 139–141 chart formatting, 331–332 masking with shapes, 136–137 copying fi les from an iWork for iPad app, OS X documents, 136 48–49 placeholder, 139–140 copying fi les into an iWork for iOS app, placing inside a graphic, 132–134 46–48 saving PDF fi les, 405 creating a chart from a table, 321–323 scaling to fi ll, 133–134 document management, 46–50 stretching, 134 document management toolbar, 40–41 tiling, 134 folder creation, 40–41 iMovie form creation, 294–295 content sharing, 404–405 header formatting, 274 reapplying a theme to a document, 61 Info popover, 111 Include Preview in Document, 178 iWork support, 8 Income Statement, 305 iWork toolbar elements, 40–45

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iOS operating system (continued) iPod, Presenter Display preferences, 372–374 iWork.com document sharing, 16–18 iTunes iWork.com login, 14–15 Apple ID resource, 9 Keynote themes, 367–368 content sharing methods, 404–405 Keynote window elements, 362–366 copying documents, 45 modal views, 44 Keynote Remote app, 375–378 modifying chart cells, 323–324 presentation sounds, 397–398 moving fi les to an iOS device, 49–50 iWork Numbers data search, 344–345 AppleScript advantages, 30–34 Numbers document creation, 255–256 communications advantages, 30–31 Numbers keyboards, 284–285 documents, 45 Numbers sheets, 264–265 exiting properly, 59–60 Numbers tables, 267–268 Internet document sharing, 8 popover actions, 44–45 Keynote, 29–30 printing app documents, 345–347 Numbers, 28–29 QuickTime movie addition to a slide, offi ce suite components, 26–30 384–386 Pages, 26–28 reformatting cells, 292–293 popovers, 44–45 selection buttons, 109–111 reusable document parts, 33–34 single document toolbar, 41–44 sharing styles, 34 slide transitions, 388–390 supported device types, 8–9 Styles menu, 261 supported operating systems, 8 table creation methods, 144–145 templates, 31–32 table header adjustments, 271–272 themes, 31–32 table settings, 154–155 toolbar elements, 37–39 text, 94–96, 217–218 user interface elements, 36–37 text box modifi cation tabs, 82–86 iWork.com text styles, 93–94 adding/viewing shared document notes, viewing documents, 41–42 22–23 iPad Apple ID requirements, 56–57 adding images to a document, 139–140 content sharing method, 401 Apple iPad Dock Connector to VGA document comments, 56 adapter, 374–375 document object comments, 24–25 copying fi les from an iWork for iOS app, document sharing, 12–13, 15–18 48–49 downloading documents, 13, 19–20, 56 full screen document display, 43 versus iCloud, 8 Info popover, 82–83 Internet document sharing, 8 iWork.com document sharing, 17–18 iOS login, 14–15 one-to-one presentations, 354 OS X login, 13 presentation settings, 374–375 shared documents, 20–22, 56–58 iPhone tracking document revisions, 56 Info popover, 82–83 uploading documents, 12–13, 56 iWork.com document sharing, 16–17 viewing shared documents, 18–20 Keynote Remote app presentations, 375–378 Presenter Display preferences, 372–374 • J • iPhoto joins, text boxes, 106 content sharing, 404–405 jumps, fl owing text between text boxes, 104 reapplying a theme to a document, 61 justifi cation, text formatting, 66

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 426426 33/1/12/1/12 88:00:00 PPMM Index 427

reordering slides, 62–63 • K • retrieving slide properties script, 413 kerning, character spacing, 65 reusable document parts, 33 keyboards, iOS Numbers, 284–285 saving a document as a theme, 61 Keynote. See also Keynote for iPad; scrapbooks, 380 presentations Share menu commands, 71 adding builds within slides, 383, 390–396 shortcut menu access methods, 71–72 albums, 380 showing/hiding presenter notes, 75 Animation button, 42 showing/hiding the left pane, 75 AppleScript Dictionary, 408–410 Slide menu commands, 62–63 Application menu commands, 59–60 slide outlines, 356–357 Arrange menu commands, 66–70 Slide pane, 62–63 art appreciation presentations, 380 slide property setting scripts, 413–415 audience interactions, 380 slide transitions with Keynote for iOS, Automate button, 42–43 388–390 Automator, 415–516 slide transitions with Keynote for Mac, basic/structured presentations, 380 386–387 Build inspector, 392 Slideshow preferences, 372 catalogs, 380 storytelling presentations, 380 chart creation support, 317 supported fi le formats, 46–47 comments, 361–362 theme advantages, 32 creating master slides, 382–383 themes, 367–368 default toolbar buttons, 74 uploading documents to iWork.com, 12–13 display preferences, 370–371 View menu commands, 70 Document inspector, 397–398 Window menu, 71 Edit menu commands, 61 Keynote for iPad, 79. See also Keynote event presentations, 380 Keynote Remote app, iPhone File menu commands, 60–61 presentations, 375–378 Format menu commands, 65–66 Insert menu commands, 62 • L • iOS window elements, 362–366 iPad presentations, 374–375 labels iPhone presentations, 375–378 chart formatting, 328–329, 330–331 light table, 359–360 text shadow effects, 90–91 Mac OS X window elements, 355–362 layout documents. See also page layout Master Slide inspector, 381–383 documents master slides, 33, 358–359 creating in Pages, 164–165 multiple builds on a single slide, 394–396 page layout templates, 167–168 Navigator, 355–356 Layout inspector Photo Portfolio template, 139–140 long document columns, 235–236 Play menu commands, 70–71 paginating long documents, 236–237 presentation application, 29–30 layouts, iOS device text, 95–96 presentation planning, 380 left pane, showing/hiding, 75 presentation sounds, 397–398 legends, chart formatting, 326–327 presenter notes, 360–361 light table, Keynote window, 359–360 QuickTime movie addition with Keynote line spacing for iOS, 384–386 format bar section, 209 QuickTime movie addition with Keynote iOS text layouts, 95–96 for Mac, 383–384 Link inspector, document hyperlink, 406

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links. See also hyperlinks Graphic inspector, 81–82, 129–135 automatically detecting email and web header formatting, 272–274 addresses, 175 iCloud login, 51–53 Numbers advantages, 250 iWork support, 8 shared document invitations, 20–22 iWork toolbar elements, 37–39 text fl ow, 104–106 iWork.com document sharing, 16 lists iWork.com login, 13 automatic detection settings, 175 Keynote display preferences, 370–371 iOS device text, 95–96 Keynote Remote app presentations, literals, formula value element, 297 375–378 local networks, content sharing methods, Keynote themes, 367–368 402–404 Keynote window elements, 355–362 long documents. See also documents Master Slide inspector, 381–382 document information settings, 233–234 Metrics inspector, 137–138 Document inspector, 232–235 modifying chart cells, 323–324 facing pages, 235 multitable summary formulas, 305–307 margins, 233–235 My Templates folder, 180 multiple columns, 235–236 Numbers data search, 343–344 paginating, 236–237 Numbers sheets, 264–265 sections, 230–232 Numbers tables, 266–267 table of contents, 237–240 presentation sounds, 397–398 viewing inspectors, 232–233 Presenter Display preferences, 372–374 lookup functions, VLOOKUP, 312–315 QuickTime inspector, 383–385 Loop action, Automator, 418 QuickTime movie addition, 383–384 loops, Automator, 418 reference tabs, 252–254 saving your work, 177–180 script advantages, 34 • M • Slide inspector, 386–387 Macintosh. See computers slide transitions, 386–387 Macintosh, iCloud account setup, 9–12 Slideshow preferences, 372 Macintosh OS X 10.7 (Lion) Styles pane, 259–260 fi le saving versions, 179 SUM function formulas, 300–302 window enhancements, 163 summary formulas, 298–299 Macintosh OS X operating system table creation methods, 143–144 Build inspector, 392 table header adjustments, 270–271 builds within slides, 390–392 Table inspector, 148–154 cell formatting, 275–280 Template Chooser document creation, chart creation methods, 144, 146–147 168–170 Chart Data Editor, 146 Text inspector, 81–82, 183–188 Chart inspector, 146, 155–156, 324–331 text searches, 216 Colors window controls, 111–118 Total Assets formula, 302–303 creating a chart from scratch, 319–320 uploading documents to iCloud, 53–54 creating a template from a document, 180 viewing shared documents, 18–20 document management commands, 45 wrapping text around a text box, 97–100 documents, 168–170 main text, fl yer text editing, 203 downloading iCloud documents, 54–55 main window, showing/hiding view font selections, 87–89 areas, 75 Formula Editor, 153–154 margins, long documents, 233–235 Function Browser, 309–312

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 428428 33/1/12/1/12 88:00:00 PPMM Index 429

Master Slide inspector notes creating master slides, 382–383 adding to documents, 22–23 customizing master slides, 381–382 Keynote presenter, 360–361 master slides. See also slides presenters, 373–374 creating, 382–383 Numbers. See also Numbers for iPhone customizing, 381–382 adding tables, 250 Keynote window element, 358–359 adding/removing header rows/columns, presentation types, 380 270–272 reusable document parts, 33 Application menu commands, 59–60 Me card, creating in Address Book, 204 Arrange menu commands, 66–70 Media Browser cell formatting, 275–281 content sharing methods, 404–405 chart creation, 318 media fi le selections, 142 Chart inspector, 324–331 menu bar, inserting predrawn shapes, 120 chart orientation switching, 319–320 menus, submenu display, 38–39 charts, 319–323 Merge fi eld, inserting phone number, data categories, 340–342 204–205 data management advantages, 249 Metrics inspector, image position checks, data search, 342–345 137–138 data sorts, 338–339 Microsoft Offi ce, component listing, 25 date/time data entry with iOS, 288 Microsoft Word, Track Changes, 222–223 default toolbar buttons, 74 minimize button, Mac iWork, 36–37 document creation, 254–262 mirrored display, Keynote preferences, 370 Edit menu commands, 61 modal views, iWork for iOS, 44 File menu commands, 60–61 monitors, Keynote display preferences, Financials template, 298–299 370–371, 372 Format menu commands, 65–66 mouse Formula Editor, 300–302 inserting predrawn shapes, 119–120 formula entry with iOS, 289–292 shortcut menu access, 71–72 Formula List, 307–309 movies Function Browser, 309–312 adding to presentations, 353, 383 header formatting, 272–275 Keynote for iOS, 384–386 Insert menu commands, 62 Keynote for Mac, 383–384 iOS cell data entry conventions, 284–292 My Templates folder, template from Pages iOS cell selections, 283–284 for Mac document, 180 iOS chart formatting, 331–332 iOS forms, 294–295 iOS keyboards, 284–285 • N • iOS numeric data entry, 285–287 Navigator, Keynote window, 355–356 linking, 250 negative number formats, table cells, 277 modifying chart cells, 323–324 networks, content sharing, 402–404 moving charts, 324 New command moving tables, 252 Pages behavior preferences, 170 multiple chart formatting, 333–336 Pages for Mac document, 168–169 multisheet creation, 305–307 Next (adjacent) button, iOS Numbers multitable summary formulas, 305–307 keyboard, 285 printing charts, 336–337 Next (next line) button, 285 reference tabs, 252–254 No wrap, text wrapping, 100 refi ning cell references, 304–305

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Numbers (continued) color transparency, 115 reformatting cells with iOS, 292–293 coloring, 112–113 resizing tables, 252 coloring from a color palette, 114 reusable document parts, 33 document comments, 24–25 saving a document as a template, 60–61 document insertion methods, 62 Share menu commands, 71 fi lls, 129, 131–132 sheets, 264–265 gradient fi lls, 131–132 shortcut menu access methods, 71–72 Info popover, 111 showing/hiding a formula list, 75 iWork for iOS selection buttons, 109–111 showing/hiding the left pane, 75 moving to the background, 67, 69 spreadsheet application, 28–29 opacity settings, 130 SUM function formulas, 300–302 page layout documents, 164–165 summary formulas, 298–299 refl ections, 130 supported fi le formats, 46–47 resizing, 67 table advantages, 250 shadows, 130 table cell formatting, 151 shortcut menu access methods, 71–72 table cell selections, 252–254, 268 stroke attributes, 129 table header settings, 268–270 Stroke settings, 135 Table menu commands, 63–64 tinted image fi lls, 134–135 table selections, 251 title creation, 67–68 tables, 266–267 OK (Done) button, iOS Numbers templates, 32 keyboards, 285 text data entry with iOS, 288–289 opacity Total Assets formula, 302–303 color settings, 115 Travel Planner document, 257–262 objects, 130 true/false check box value setting with shape settings, 126–127 iOS, 286–287 operating systems, iWork supported View menu commands, 70 types, 8 Window menu, 71 Original Size, placing an image inside a Numbers for iOS, Info popover, 111 graphic, 134 Numbers for iPhone, 78–79. See also Numbers numeric (42), iOS Numbers keyboard, • P • 284–285 packages, saving Mac OS X documents, 171 numeric data, iOS Numbers entry page arrows, Mac iWork window, 36–37 conventions, 285–287 page breaks, document insertion, 164 numeric values, chart component, 319 page information, Mac iWork window, 36–37 page layout documents. See also layout • O • documents Object Causes Wrap check box, 100 creating a fl yer from a template, 197–199 objects image editing, 201–203 adding from a toolbar, 38–39 main text editing, 203 adding to a text box, 106–107 phone number insertion, 204–205 alignment guides, 173 tear-off tabs, 199, 205–206 alignments, 69–70 template listing, 196 Arrange menu commands, 66–70 title editing, 200 bringing forward, 67–68 tracking changes, 222–228

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 430430 33/1/12/1/12 88:00:00 PPMM Index 431

Pages paragraph formatting Application menu commands, 59–60 color effects, 90 Arrange menu commands, 66–70 decorative caps, 186 Auto-Correction preferences, 173–177 indents, 184–186 chart creation support, 317 pagination, 187–188 chart data editing, 146–147 tab settings, 186–187 converting a document to an ePub book, vertical spacing, 183–184 243–245 paragraph styles, Styles drawer, 213 creating a document, 168–170 parentheses ( and ) characters, formula default toolbar buttons, 74 calculation order, 303 document type decisions, 161–162, passwords, recovering forgotten, 9 165–166 Paste and Match Style command, 61 Edit menu commands, 61 patterns, gradient fi lls, 131–132 ePub books, 241–246 PDF fi les File menu commands, 60–61 content sharing method, 404 fi le saving preferences, 177–180 versus ePub books, 241–242 format bar, 207–209 saving as images, 405 Format menu commands, 65–66 percentage, Numbers cell format, 285–286 General preferences, 170–172 personal scale, presentation, 354 inline text box creation, 100–103 phone numbers, fl yer insertion, 204–205 Insert menu commands, 62 Photo Portfolio template, 139–140 layout documents, 164–166 placeholder images, iWork for iOS page break insertion, 164 documents, 139–140 page layout templates, 167–168 plain, table type, 266 reusable document parts, 33 Play button, iOS Keynote, 365 Rulers preferences, 172–173 Play menu, command selections, 70–71 saving a document as a template, 60–61 pointers, slideshow preferences, 372 Share menu commands, 71 points, shape editing, 121 shortcut menu access methods, 71–72 polygon points, shape editing, 121 showing/hiding invisible characters, 75 popovers, iWork for iOS actions, 44–45 showing/hiding the Comments pane, 220 pop-up menus showing/hiding the left pane, 75 actions, 90 Styles drawer, 210–216 cell format, 279–280 supported fi le formats, 46–47 downward-pointing arrows, 73–74 template advantages, 32 Mac iWork window element, 36–37 template from a document, 180 Presentation Type button, iOS Keynote, text boxes, 77–78, 165 365 Track Changes preferences, 223–225 presentations. See also Keynote View menu commands, 70 audience interactions, 380 Window menu, 71 Automate button playback, 42, 43 word processing application, 26–28 builds within slides, 383, 390–396 word-processing documents, 162–164 creating master slides, 382–383 word-processing templates, 166–167 custom theme creation, 381 wrapping the line, 162 dark rooms, 352 pagination display preferences, 370–371 long documents, 236–237 exit preferences, 372 paragraph formatting, 187–188 iPad, 374–375 palettes, color picker method, 117 iPad one-to-one, 354 paragraph alignment, 209 iPhone, 375–378

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 431431 33/1/12/1/12 88:00:00 PPMM 432 iWork For Dummies, 2nd Edition

presentations (continued) master slide reviews, 379–380 • R • motion addition, 383 rating (stars), Numbers cell format, moving documents, 353 285–286 multiple builds on a single slide, 394–396 Recently Used, default font collection, 92 personal scale, 354 rectangles, shape editing, 122–124 planning guidelines, 380 reference tabs, table cell selections, Presenter Display preferences, 372–374 252–254 Q&A sections, 352 refl ected colors, color matching, 115–116 QuickTime movie additions, 383–386 rehearsals, effective presentations, 353 roadmaps, 353 relative, formula cell reference, 304 saving as a theme, 60–61 Remote button, iOS Keynote, 365 slide commands, 62–63 Reorganize dialog slide playback controls, 70–71 data categories, 340–342 slide transitions, 386–390 data sorts, 338–339 Slideshow preferences, 372 resize corner, Mac iWork window, 36–37 small scale advantages, 354 Return key, moving between table cells, sound addition, 397–398 150 themes, 367–368 return-column argument, lookup transitions, 383 functions, 314 Presenter Display preferences, Keynote revisions presentations, 372–374 shared documents, 13 presenter notes tracking iWork documents, 56 Keynote window element, 360–361 RGB sliders, color picker, 117 showing/hiding, 75 roadmaps, effective presentations, 352 Print Finder Items action, room-darkening, presentations, 352 Automator, 418 row frames, iOS cell selections, 252–253, printing 276 charts on a single Numbers sheet, Row Height, table formatting, 149–150 336–337 rows comments, 221–222 resizing, 275 document copy without changes, 228 table formatting, 149–150 iOS app documents, 345–347 table header adjustments, 270–272 projectors, iPad presentations, 374–375 table labeling conventions, 268–270 Public folder, local network sharing table modifi cation, 63–64 method, 402–404 Ruler Units, Pages Ruler preferences, 173 Rulers preferences pane, Pages, 172–173 • Q • rulers indents, 185–186 Q&A sections, effective presentations, 352 showing/hiding, 75, 185 QuickTime Run Workflow action, Automator, 418 adding movies to presentations, 383 media fi le adjustments, 142 presentation enhancement, 353 • S • presentation sounds, 397 sandbox, app fi le/folder area, 46 QuickTime inspector, adding a movie to a Save As dialog box, saving your work, 177 slide, 383–385 Save As Template dialog box, 180 Quit command, exiting applications, 59–60

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 432432 33/1/12/1/12 88:00:00 PPMM Index 433

Save command, 177 geometry changes, 122–124 Save Copy As, fi le saving, 178 image masking, 136–137 Saving, Pages General preferences, 171 inserting predrawn, 119 Scale to Fill, placing an image inside a moving, 122 graphic, 133–134 opacity settings, 126–127 Scale to Fit, placing an image inside a polygon points, 122 graphic, 133 reshaping, 121 scale, presentation, 354 resizing, 121 scales, slideshow preferences, 372 star points, 122 scaling, images to fi t, 133 text wraps, 127–129 scrapbooks, presentation type, 380 vertical alignments, 127–128 scripts Share menu (Mac OS X) adding a slide to a slideshow, 411–412 command selections, 71 document processing advantages, 34 iWork.com login/out, 13 retrieving Keynote slide properties, 413 uploading documents to iWork.com, 56 setting Keynote slide properties, 413–415 uploading/downloading documents, slide show slide counting, 410–411 12–13 scroll bars, Mac iWork window, 36–37 viewing shared documents, 18–19 scrollers, scroll bar behaviors, 37 shared documents scrolling tools, Mac iWork window, 36–37 adding notes, 22–23 searches adding users, 20–22 Numbers data, 342–345 copying, 401 text, 216–218 data access methods, 401 search-for argument, lookup functions, downloading, 19–20 314 hyperlinks, 405–406 sections iWork.com, 56–58 long documents, 230–232 moving data from other applications, 406 reusable document parts, 33 network sharing, 402–404 Sections menu, adding/reusing sections, saving as PDF fi le, 405 192 sharing versus syncing, 401 selection buttons, iWork for iOS, 109–111 supported browsers, 56 Send to command, content sharing, 404 viewing, 18–20 Sender fi eld, inserting a phone number, sheets 204–205 creating with iOS, 264–265 separate displays, Keynote preferences, creating with Mac OS X, 264–265 370 data categories, 340–342 separators, toolbar organizers, 76 data search, 342–345 shadows data sorts, 338–339 fl yer image editing, 202–203 multiple chart formatting, 333–336 objects, 130 multisheet creation, 305–307 text effects, 90–91 multitable summary, 305–307 shapes naming conventions, 264–265 adjustment settings, 125–129 printing charts, 336–337 arrow depth, 122 reusable document parts, 33 back-to-front positioning, 127–128 Travel Planner document section, creating with iWork for iOS, 120 257–258 double-arrow width, 122 Sheets pane, Travel Planner document, 259 editing, 121–122 shortcut menus, access methods, 71–72 fl yer text editing, 200

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 433433 33/1/12/1/12 88:00:00 PPMM 434 iWork For Dummies, 2nd Edition

Show Legend, Chart inspector, 156 storytelling, presentation type, 380 Show Title, Chart inspector, 156 Stretch, placing an image inside a graphic, single display, Keynote preferences, 370 134 single document toolbar strikethrough, font effect, 90 iWork for iOS, 41–44 Stroke settings, graphic objects, 135 viewing documents, 41–42 strokes, object attributes, 129 Slide inspector, slide transitions, 386–387 Style Options, shape adjustment settings, Slide menu, command selections, 62–63 125 slide outlines, Keynote window element, Style Options tab, iOS text box, 82–83 356–357 Style tab, iOS text box, 82–83 Slide pane, Keynote window, 62–63 styles slide transitions, adding in iWork character attributes, 214–215 for iOS, 42 consistency, 209–210 sliders, cell format, 279–280 converting a Pages document to an ePub slides. See also master slides book, 243–245 adding builds within slides, 383, 390–396 editing, 213 elapsed time settings, 373 format bar section, 208, 209 multiple builds on a single slide, 394–396 iOS device text, 93–94 next slide cues, 373 naming conventions, 214 playback controls, 70–71 redefi ning, 215 presentation exit preferences, 372 reverting to the defi ned style, 215 presenter notes, 373–374 sharing, 34 QuickTime movie additions, 383–386 simplicity advantages, 210 reordering, 62–63 table, 259–261 slideshow preferences, 372 table headers, 272–275 transition addition, 383, 386–390 table of contents, 237–240 Slideshow preferences, Keynote text formatting collections, 86 presenters, 372 Styles drawer slideshows access methods, 210–211 Keynote preferences, 372 character styles, 213 slide addition script, 411–412 list styles, 213 slide counting script, 410–411 new style creation, 214–215 sound recordings, 397–398 paragraph styles, 213 small scale, presentation, 354 resizing sections, 212 Smart Quotes, Pages Auto-Correction showing/hiding sections, 213 preferences, 173–174 style editing, 213 software, registering, 59 templates, 211–212 sorts, Numbers data, 338–339 Styles menu, 261 sounds, adding to a presentation, 397–398 Styles pane, 259–260 special characters, auto-correction submenus, toolbar display, 38–39 settings, 176 substitution rules, auto-correction spectrum, color picker method, 118 settings, 176 spell checker, automatic correction SUM function, formula creation, 300–302 settings, 175 summary formula, 298–299 star points, shape editing, 121 sums checklist, table type, 266 stars (rating), Numbers cell format, 285–286 sums, table type, 266 steppers, cell format, 278–279 Superscript Numerical Suffi xes, 174

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 434434 33/1/12/1/12 88:00:00 PPMM Index 435

swatches, Colors window, 113–114 chart data values, 318–319 symbols, auto-correction settings, 176 checklist type, 266 System Preferences, Keynote display header settings, 268–270 preferences, 370–371 header type, 266 iOS, 267–268 iOS cell selections, 283–284 • T • iOS chart, 321–323 T (Text), iOS Numbers keyboard, 284–285 iWork for iOS, 144–145 Table inspector iWork for iOS settings, 154–155 Automatically Resize to Fit Content check iWork for Mac, 143–144 box, 150 labeling conventions, 268–270 Body Columns, 149 Mac OS X, 266–267 Body Rows, 149 moving, 252 Cell Background, 150 moving charts, 324 Cell Borders, 150 naming conventions, 267 cell properties, 149–150 Numbers advantages, 250 Column Width, 149–150 plain type, 266 conditional formats, 151–153 reference tabs, 252–254 Edit Rows & Columns, 149 resizing, 252, 268 Format tab, 151 reusable document parts, 33 formulas, 153–154 row/column modifi cation, 63–64 freezing header rows/columns, 271 selection methods, 251 header formatting, 272–274 sums checklist type, 266 Headers & Footers, 149 sums type, 266 Row Height, 149–150 table properties, 149–150 table creation, 266–267 tabs, paragraph formatting, 186–187 table header adjustments, 270–271 tear-off tabs, fl yer element, 199, 205–206 Table Options, 150 Template Chooser table properties, 149–150 access methods, 196 Table menu, command selections, 63–64 creating, 168–170, 180 table of contents simple document creation, 197–199 converting a Pages document to an ePub template categories, 196 book, 243–245 templates long documents, 237–240 category listing, 196 Table Options, table formatting, 150 creating, 168–169, 180 table styles, Travel Planner document, document creation method, 45 259–261 Financial, 298–299 tables iWork advantages, 31–32 adding to a text box, 106–107 Numbers document creation, 255–256 adding to Numbers, 250 page layout, 167–168 adding/removing header rows/columns, placeholder images, 139–140 270–272 saving a fi le as a template, 60–61 basic type, 266 simple document creation, 197–199 cell formatting, 151, 275–281 style display, 211–212 cell properties, 149–150 versus themes, 61 cell selections, 252–254, 268 title display, 196–197 chart cell modifi cations, 323–324 Travel Planner document, 257–262 word-processing, 166–167

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 435435 33/1/12/1/12 88:00:00 PPMM 436 iWork For Dummies, 2nd Edition

text. See also fonts Keynote, 367–368 color effects, 90 saving a document as a theme, 61 fl owing between text boxes, 104–106 versus templates, 61 fl yer editing, 200 thousands separator, cell formats, 277 Format menu commands, 65–66 thumbnails, page navigation method, 218 kerning, 65 Thunderbolt high-defi nition media, searches, 216–218 374–375 superscript numerical suffi xes, 174 ticks, chart formatting, 328–329 wrapping around a text box, 97–100 Tile, placing an image in a graphic, 134 Text (T), iOS Numbers keyboard, 284–285 time element, effective presentations, 353 Text Box command, inline text box, 102 Tinted Image Fill, 134–135 Text Box icon, Pages for Mac, 77–78 title bar, Mac iWork window, 36–37 text boxes titles clicking and dragging, 80 chart formatting, 326–327 creating, 77–80 fl yer element, 199–200 document integration, 97–98 objects, 67–68 document placement, 97 template display, 196–197 fl oating versus inline, 77 toolbars fl owing text between, 104–106 adding objects to a document, 38–39 Info popover, 111 center buttons, 74 iOS modifi cation tabs, 82–86 command button display, 72–73 joining, 106 customizing, 76 Mac OS X inspectors, 81–82 downward-pointing arrows, 73–74 object additions, 106–107 dragging windows, 37 object alignments, 69–70 iCloud, 52–53 object titles, 67–68 iOS document management, 40–41 page layout documents, 165 iOS iWork elements, 40–45 page positioning, 80 iOS single document, 41–44 pasting text, 80 left side buttons, 74 reshaping/resizing handles, 80 Mac OS X elements, 37–39 resizing, 97 right side buttons, 74–75 tear-off tabs, 199, 205–206 separators, 76 text fl ow link, 104–106 showing/hiding, 37 typing text, 80 Styles drawer display, 210 Wrap inspector, 97–100 submenu display, 38–39 wrap text distance settings, 100 Travel Planner document, 258 Text inspector View button, 75 indents, 184–186 viewing additional icons, 37–38 pagination, 187–188 Tools button tab settings, 186–187 iOS Keynote, 364–365 text box modifi cations, 81 iOS single document toolbar, 42–43 vertical spacing, 183–184 Tools menu (iOS), iWork.com login, 14 text substitutions, auto-corrections, 176 Total Assets formula, 302–303 Text tab, iOS text box, 82–83, 84–85 Track Changes Theme Chooser, Keynote themes, 367–368 accepting/rejecting changes, 227–228 themes hiding changes, 226 custom presentation, 381 pausing, 226–227 iWork advantages, 31–32 preference settings, 223–225

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 436436 33/1/12/1/12 88:00:00 PPMM Index 437

printing a document without changes, 228 starting/stopping, 225 • W • viewing changes, 226 web addresses, automatic detection trackpads settings, 174–175 scroll bar behaviors, 36–37 Web Safe colors, color palette, 117 shortcut menu access methods, 71–72 WebDAV servers, copying documents, 45 transition effects, 353 websites Transition on a single slide, 364 App Store, 8 transitions Apple ID creation, 57 iOS Keynote, 364 iWork installation assistance, 8 iWork for iOS slides, 42 supported browsers, 56 next slide cues, 373 Window menu, command selections, 71 presentation slides, 383 windows. See also application windows slide additions, 386–390 dragging from the toolbar, 37 slideshow preferences, 372 iOS Keynote elements, 362–366 transparency, color opacity, 115 Mac OS X 10.7 (Lion) enhancements, 163 Travel Planner document Mac OS X Keynote elements, 355–362 format bar section, 258 minimizing/maximizing, 71 instant calculations, 262 showing/hiding View button display, 75 sheet section, 257–258 user interface elements, 36–37 Sheets pane, 259 zoom factor adjustments, 172 Styles menu, 261 word-processing documents. See also Styles pane, 259–260 documents; long documents table styles, 259–261 adding sections, 192 toolbar section, 258 creating in Pages, 162–164 typefaces. See fonts header construction, 188–190 typography, text effect, 91–92 indents, 184–186 inline text boxes, 100–103 • U • pagination settings, 187–188 reusing sections, 192 underlining, font effect, 90 section footers, 191 Undo button, 41 section headers, 191 up arrow, Mac iWork window, 36–37 tab settings, 186–187 user interfaces, Mac iWork, 36–37 templates, 166–167 users, shared document invitations, 20–22 text fl ow processes, 181–182 tracking changes, 222–228 vertical spacing, 183–184 • V • Wrap both sides, text, 100 values, chart component, 319 Wrap inspector vertical spacing, paragraph formatting, converting a Pages document to an ePub 183–184 book, 243–245 View button, application windows, 75 inline text box creation, 102 View menu, window elements, 70 wrapping text around a text box, 97–100 VLOOKUP function, 312–315 Wrap larger, text, 100 voice-overs, presentation sounds, 397 Wrap left, text, 100

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 437437 33/1/12/1/12 88:00:00 PPMM 438 iWork For Dummies, 2nd Edition

Wrap right, text, 100 wrap text, enabling/disabling, 100 • Y • wrapping the line, Pages word-processing y-axis documents, 162 chart formatting, 328–329 wraps, shape settings, 127–129 chart numeric value plotting, 319 Y/X coordinates, image positioning, 137–138 • X • x-axis • Z • chart category plotting, 319 zoom buttons, Mac iWork window element, chart formatting, 328–329 36–37 X/Y coordinates, image positioning, zoom factor, window adjustments, 172 137–138

332_9780470770207-bindex.indd2_9780470770207-bindex.indd 438438 33/1/12/1/12 88:00:00 PPMM