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AGENDA Corporation of the Town of Kirkland Lake Regular Meeting of Council Electronically Via Zoom Tuesday, April 6, 2021 4:40 P.M

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AGENDA Corporation of the Town of Kirkland Lake Regular Meeting of Council Electronically Via Zoom Tuesday, April 6, 2021 4:40 P.M AGENDA Corporation of the Town of Kirkland Lake Regular Meeting of Council Electronically via Zoom Tuesday, April 6, 2021 4:40 p.m. 1. Call to Order and Moment of Silence 2. Approval of the Agenda BE IT RESOLVED THAT the Agenda for the Regular Meeting of Council held on April 6, 2021 beginning at 4:40 p.m. be approved as circulated to all Members of Council. 3. Declaration of Pecuniary Interest 4. Petitions and Delegations 4.1 Timber Harvest Petition Alata Clarkson BE IT RESOLVED THAT the petition and delegation from Alata Clarkson be received. 5. Acceptance of Minutes and Recommendations BE IT RESOLVED THAT Council approve the minutes of the following meetings: Minutes of the Regular Meeting of Council held March 23, 2021 6. Reports of Municipal Officers and Communications 6.1 Proposed Timber Harvesting: Kirkland Lake Landfill and Swastika North Wilf Hass, Director of Economic Development BE IT RESOLVED THAT Report Number 2021-DEV-011 entitled “Proposed Timber Harvesting: Kirkland Lake Landfill and Swastika North” be received, THAT staff be directed to remove Block Ten (mining claims HR593, HR594, L4325, HR756, HR593, HR594, L4325, HR756, RSC 204, 209 and 210) from current harvesting consideration; and a report be prepared on the feasibility of designating Block Ten (mining claims HR593, HR594, L4325, HR756) as a municipal “conservation area” or “recreation area”, THAT staff be directed to prepare a Request for Proposal for the harvesting of timber on PCL 9969 SEC CST; Mining Claim L28300 Gauthier Township, being known as Site One, Regular Meeting of Council April 6, 2021 Kirkland Lake Landfill Block; TKL Blocks 4, 5 and 6 as described in this report, and that Recommendations Pertaining to Harvest Practices as presented in this report be applied, THAT mining claims L14192, L40218, L24029 and L6083 abutting the Blanche River be removed from current harvesting consideration, and that staff be directed to prepare a report on the feasibility of partitioning these claims and selling them for future residential or recreational development, and THAT staff allocate a portion of any revenues generated through any harvesting activity towards the cost of updating the Landowners Management Agreement, preparing mapping needed for any harvesting being commissioned. 6.2 Verbal COVID-19 Update Bonnie Sackrider, Director of Community Services BE IT RESOLVED THAT the verbal COVID-19 update be received. 6.3 2021 Capital Dollar Submission – Ice Plant Upgrade Bonnie Sackrider, Director of Community Services BE IT RESOLVED THAT Report Number 2021-CS-005 entitled “2021 Capital Dollar Submission – Ice Plant Upgrade” be received, and THAT staff be directed to initiate the procurement of the Ice Plant Upgrade to ensure it can be manufactured and installed in 2021. 6.4 Service Delivery Review – Facilities Bonnie Sackrider, Director of Community Services BE IT RESOLVED THAT Report Number 2021-CS-006 entitled “Service Delivery Review - Facilities” be received, and THAT staff be directed to begin to implement the 6 major recommendations/opportunities from the Service Delivery Review of Facilities: 1. Undertake facilitated senior management workshop – establish decision matrix/tree to guide Facility decisions and determine “Mission Dependency Index”. The estimated investment in Facilities based upon the current priorities is approximately $8.5 million dollars over the next 4 years. 2. Develop the Facility Condition Index (FCI). Building Condition Assessments are required for the purpose of meeting Asset Management Plan regulatory requirements (O Reg 588/17) and PS3280 Asset Retirement Obligations (AROs). This is the first phase of the Facility Master Plan. Think long term not short-term fixes that cost more in the long run. Page 2 of 6 Regular Meeting of Council April 6, 2021 3. Utilizing the principles of Facilities Management, undertake a five-year review of existing energy consumption for each facility. As part of the condition assessments, collect information on building equipment, age, energy utilization/conservation ratings. 4. Implement a Work Order/Asset Management System (in concert with Public Works). 5. Confirm the TEAM – New Roles and Responsibilities. Consider retaining Facilities Management Professional to oversee the Team and develop the Long-Term Facility Master Plan. 6. Establish a change management program to ensure the integration of Facility Management across the organization. 6.5 Request to Enter into an Encroachment Agreement Jenna McNaughton, Planning Administrator/Recycling Coordinator/Data Manager BE IT RESOLVED THAT Report Number 2021-DEV-012 entitled “Request to Enter into an Encroachment Agreement with 2 Government Road West for Underground Services” be received, and THAT staff be directed to present a by-law to authorize the Mayor and Clerk to execute an encroachment agreement for 2 Government Road West for underground services. 6.6 Community Improvement Plan Application Recommendations – Economic Development Committee Wilf Hass, Director of Economic Development BE IT RESOLVED THAT Memorandum Number 2021-EDC-001entitled “Community Improvement Plan Application Recommendations – Economic Development Committee” be received, and THAT Council approve a maximum $5,000 disbursement for building renovations and a maximum $5,000 disbursement for facade improvements, to be drawn from the Community Improvement Program, for the application submitted by Ms. Karen Suykens for 14 Government Road West, Kirkland Lake. 6.7 Recruitment and Selection Policy Kassandra Young, Human Resources Supervisor BE IT RESOLVED THAT Memorandum Number 2021-HR-007 entitled “Recruitment and Selection Policy” be received, THAT Council for the Corporation of the Town of Kirkland Lake hereby repeals Policy Numbers CORP2020-010, CORP2020-011, CORP2020-012, THAT Council for the Corporation of the Town of Kirkland Lake hereby approves the Recruitment and Selection Policy as presented, and Page 3 of 6 Regular Meeting of Council April 6, 2021 THAT staff be directed to insert the approved policy into the Corporate Policy Manual and upload the Recruitment and Selection Policy to the Town’s website. 6.8 CAO Recruitment Don Studholme, Interim CAO BE IT RESOLVED THAT Report Number 2021-CAO-004M entitled “Recruitment of the CAO” be received. 7. Consideration of Notices of Motion 8. Introduction, Reading and Consideration of By-Laws By-Law 21-027 Being a by-law to appoint a Clerk and Deputy Clerk for the Town of Kirkland Lake BE IT RESOLVED THAT the following by-law be read a first, second, and third time, numbered, passed, signed by the Mayor and the Clerk, and the Seal of the Corporation be affixed thereto; By-law Number 21-027, being a by-law to appoint a Clerk and Deputy Clerk for the Town of Kirkland Lake By-Law 21-028 Being a by-law to stop up, close and declare the laneway located south of the lots 697 to 701, plan M118T as surplus land BE IT RESOLVED THAT the following by-law be read a first, second, and third time, numbered, passed, signed by the Mayor and the Clerk, and the Seal of the Corporation be affixed thereto; By-law Number 21-028, being a by-law to stop up, close and declare the laneway located south of the lots 697 to 701, plan M118T as surplus land By-Law 21-029 Being a by-law to authorize the execution of an encroachment agreement with 268986 Ontario Inc. for a portion of road allowance adjacent to 2 Government Road West BE IT RESOLVED THAT the following by-law be read a first, second, and third time, numbered, passed, signed by the Mayor and the Clerk, and the Seal of the Corporation be affixed thereto; By-law Number 21-029, being a by-law to authorize the execution of an encroachment agreement with 268986 Ontario Inc. for a portion of road allowance adjacent to 2 Government Road West 9. Questions from Council to Staff Page 4 of 6 Regular Meeting of Council April 6, 2021 10. Notice(s) of Motion 10.1 Councillor Wight 11. Councillor’s Reports 11.1 Councillor Updates BE IT RESOLVED THAT the verbal updates from members of Council be received. 12. Additional Information 12.1 Notice of Public Meeting for the TKL Zoning By-Law Update BE IT RESOLVED THAT the verbal notice of the TKL Zoning By-Law Update Public Meeting to be held April 20, 2021 be received. 12.2 2021 Corporate Calendar Amendment to May Council Meetings BE IT RESOLVED THAT the amended 2021 Corporate Calendar be received. 12.3 2020 Provincial Offences Administration Annual Report BE IT RESOLVED THAT the 2020 Provincial Offences Administration Annual Report be received. 13. Closed Session BE IT RESOLVED THAT Council move into a Closed Session pursuant to Section 239(2) to discuss 1 matter pertaining to a position, plan, procedure, criteria, or instructions to be applied to any negotiations carried on behalf of the municipality. 14. Matters from Closed Session 15. Confirmation By-Law By-law 21-030 Being a by-law to confirm the proceedings of Council at its meeting held April 6, 2021 BE IT RESOLVED THAT the following by-law be read a first, second, and third time, numbered, passed, signed by the Mayor and the Clerk, and the Seal of the Corporation be affixed thereto; By-law Number 21-030, being a by-law to confirm the proceedings of Council at its meeting held April 6, 2021. Page 5 of 6 Regular Meeting of Council April 6, 2021 16. Adjournment BE IT RESOLVED THAT Council adjourn the April 6, 2021 Regular Meeting of Council. Page 6 of 6 Petition to Put an End to the proposed Timber Harvest of Swastika North 2021-DEV-002 Site #2: Elsie Lake - North of Blanche River, South of Perron Lake, West of Elsie Legal Description: Harvesting in all or part of the following: . Block TK4: Mining Claims: L7058, L7057, LI6680, L4869,L166T4,L4230,L14192,L40218 . Block TK5: Mining Claims: L6863, L6843,L9814, L9809, L9811,L24029,L6083 .
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