(ASA3) Public Summary Report Sime Darby Plantation Sdn

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(ASA3) Public Summary Report Sime Darby Plantation Sdn PF441 RSPO Public Summary Report Revision 4 (November /2016) RSPO PRINCIPLE AND CRITERIA 3rd Annual Surveillance Assessment (ASA3) Public Summary Report Sime Darby Plantation Sdn Bhd Head Office: Level 3A, Main Block Plantation Tower, No. 2, Jalan P.J.U 1A/7 47301 Ara Damansara Selangor, Malaysia Strategic Operating Unit (SOU 19) Pagoh Palm Oil Mill Lot 2159, Ladang Pagoh Mukim Jalan Bakri, 84309 Muar Johor, Malaysia Page 1 of 76 PF441 RSPO Public Summary Report Revision 4 (November /2016) TABLE of CONTENTS Page No Section 1: Scope of the Certification Assessment ....................................................................... 3 1. Company Details ............................................................................................................... 3 2. Certification Information .................................................................................................... 3 3. Location(s) of Mill & Supply Bases ...................................................................................... 3 4. Description of Supply Base ................................................................................................. 4 5. Plantings & Cycle ............................................................................................................... 4 6. Certified Tonnage of FFB (Own Certified Scope) .................................................................. 5 7. Non-Certified Tonnage of FFB (outside supplier – excluded from certificate) if applicable ....... 5 8. Certified Tonnage .............................................................................................................. 5 Section 2: Assessment Process ................................................................................................ 6 1. Assessment Program .................................................................................................................. 7 Section 3: Assessment Findings ............................................................................................... 9 3.1 Details of audit results .............................................................................................................. 9 3.2 Progress against Time Bound Plan ............................................................................................. 9 3.3 Details of findings .................................................................................................................. 13 3.3.1 Status of Nonconformities Previously Identified and Observations .......................................... 17 3.3.2 Summary of the Nonconformities and Status ......................................................................... 20 Appendix A: Summary of Findings ......................................................................................... 23 Appendix B: Approved Time Bound Plan ................................................................................. 61 Appendix C: Certification Unit RSPO Certificate Details ............................................................. 65 Appendix D: Assessment Plan ................................................................................................ 66 Appendix E: Stakeholders Contacted ...................................................................................... 68 Appendix F: CPO Mill Supply Chain Assessment Report (Module D: Identity Preserved) .............. 69 Appendix G: Location Map of Pagoh Palm Oil Mill Certification Unit and Supply bases ................. 72 Appendix H: Lanadron Estate Field Map ................................................................................. 73 Appendix I: Welch Estate Field Map ....................................................................................... 74 Appendix J: List of Smallholder Sampled ................................................................................ 75 Appendix K: List of Abbreviations Used................................................................................... 76 Page 2 of 76 PF441 RSPO Public Summary Report Revision 4 (November /2016) Section 1: Scope of the Certification Assessment 1. Company Details RSPO Membership 1-0008-04-000-00 Date Member since: Number 6 September 2004 Company Name Sime Darby Plantation Sdn Bhd Address Head Office: Level 3A, Main Block, Plantation Tower, No. 2, Jalan PJU 1A/7 47301 Ara Damansara, Selangor, Malaysia Certification Unit: Strategic Operating Unit (SOU 19) – Pagoh Palm Oil Mill, Lot 2159, Ladang Pagoh, Mukim Jalan Bakri 84309 Muar, Johor, Malaysia Subsidiary of (if N/A applicable) Contact Name Mdm. Shylaja Devi Vasudevan Nair (Head, Sustainability Unit PSQM) Mr Ahmad Fauzi Jantan (Pagoh Palm Oil Mill Manager) Website www.simedarby.com E-mail [email protected] Telephone 03-78484379 (Head Office) Facsimile 03-78484356 (Head Office) 07 9471131 (Mill) 07 9474053 (Mill) 2. Certification Information Certificate Number RSPO 600305 Certificate Issued Date 28/01/2014 Expiry Date 27/01/2019 Scope of Certification Palm Oil and Palm Kernel Production from Pagoh Palm Oil Mill and Supply Base (Estates: Lanadron Estate, Pengkalan Bukit Estate, Welch Estate and Pagoh Estate) Other Certifications Certificate Standard(s) Certificate Issued by Expiry Date Number Nil 3. Location(s) of Mill & Supply Bases Name GPS Location [Map Reference #] (Mill / Supply Base) Easting Northing Pagoh Palm Oil Mill Lot 2159, Ladang Pagoh, Mukim Jalan Bakri, 84309 Muar, Johor, Malaysia 102° 43’ 15” 2° 4’ 58” (Capacity: 45 mt/hr) Lanadron Estate Panchor, 84500 Muar, Johor, Malaysia 102° 44’ 00” 2° 11’ 00” Pengkalan Bukit Estate Mukim Jalan Bakri, 84309 Muar, Johor, Malaysia. 102° 42’ 15” 2° 08’ 58” Jalan Segamat – Jementah, 85200 Segamat, Welch Estate 102° 39’ 11” 2° 27’ 21” Johor, Malaysia. Page 3 of 76 PF441 RSPO Public Summary Report Revision 4 (November /2016) Pagoh Estate Mukim Jalan Bakri, 84309 Muar, Johor, Malaysia. 102° 41’ 07” 2° 07’ 16” 4. Description of Supply Base Infras & Total Mature Immature HCV Total % of Estate Other Planted (ha) (ha) (ha) Hectarage Planted (ha) (ha) Lanadron Estate 1647.80 251.98 251.01 19.41 1899.78 2170.20 88 Pengkalan Bukit Estate 2481.88 502.63 169.50 2.87 2984.51 3156.88 95 Welch Estate 576.20 0 870.67 0.95 576.20 1447.82 40 Pagoh Estate 1567.45 420.57 328.81 9.10 1988.02 2325.93 85 Total 6273.33 1175.18 1619.99 32.33 7448.51 9100.83 82 Note: Infras = intrastructure Lanadron Estate: Total area and planted area reduced after land ownership transferred to Sime Darby Properties for properties development Welch Estate : other areas includes rubber plantation total of 778.90 ha 5. Plantings & Cycle Age (Years) Tonnage / Year Estate Estimated Actual Forecast 0 - 3 4 - 10 11 - 20 21 - 25 26 - 30 (Nov 2015 - (Nov 2015 - (Nov 2016 - Oct 2016) Oct 2016) Oct 2017) Lanadron Estate 251.98 635.94 624.61 172.36 214.89 51,094 34,717.46 35,400 Pengkalan Bukit 502.63 978.14 1,438.01 65.73 0 59,279 43,849.88 45,000 Estate Welch Estate 0 0 576.20 0 0 12,000 9,474.96 9,700 Pagoh Estate 420.57 587.99 249.10 730.36 0 39,376 27,042.69 29,518 Total 1,175.18 2,202.07 2,887.92 968.45 214.89 161,749 115,084.99 119,618 Page 4 of 76 PF441 RSPO Public Summary Report Revision 4 (November /2016) 6. Certified Tonnage of FFB (Own Certified Scope) Tonnage / year Estate Estimated (ASA3) Actual (ASA3) Forecast (ASA4) (Nov 2015 – Oct 2016) (Nov 2015 – Oct 2016) (Nov 2016 – Oct 2017) Lanadron Estate 51,094 34,717.46 35,400 Pengkalan Bukit 59,279 43,849.88 45,000 Estate Welch Estate 12,000 9,474.96 9,700 Pagoh Estate 39,376 27,042.69 29,518 Total 161,749 115,084.99 119,618 7. Non-Certified Tonnage of FFB (outside supplier – excluded from certificate) if applicable Tonnage / year Independent FFB Supplier Estimated (ASA3) Actual (ASA3) Forecast (ASA4) (Nov 2015 – Oct 2016) (Nov 2015 – Oct 2016) (Nov 2016 – Oct 2017) Not applicable 8. Certified Tonnage Estimated (ASA3) Actual (ASA3) Forecast (ASA4) (Nov 2015 – Oct 2016) (Nov 2015 – Oct 2016) (Nov 2016 – Oct 2017) Mill KER KER FFB OER % FFB OER % FFB OER % KER % % % Pagoh Palm 27,845. 6,807.1 161,749 39,882 9,040 115,085 Oil Mill 53 7 25,119.7 Other 119,618 5,980.90 certified 21,021. 8 38,713 8,710 1,974 - - estates (if 99 any) 136,106 27,845. 6,907.1 25,119.7 Total 200,462 48,592 11,014 119,618 5,980.90 .99 53 7 8 * Forecast OER:21%, KER: 5% Page 5 of 76 PF441 RSPO Public Summary Report Revision 4 (November /2016) Section 2: Assessment Process Certification Body: BSI Services Malaysia Sdn Bhd, (ASI Accreditation Number: RSPO-ACC-19) Unit 3, Level 10, Tower A The Vertical Business Suites, Bangsar South No. 8, Jalan Kerinchi 59200 Kuala Lumpur Tel +603 2242 4211 Fax +603 2242 4218 Nicholas Cheong: [email protected] www.bsigroup.com BSI is a leading global provider of management systems assessment and certification, with more than 60,000 certified locations and clients in over 100 countries. BSI Standards is the UK’s National Standards Body. BSI provides independent, third-party certification of management systems. BSI is ASI Accredited (RSPO-ACC-19) to conduct RSPO assessment since 31/10/2014 with accredited office located at Kuala Lumpur, Malaysia. BSI is accreditated for RSPO Supply Chain Certification Systems (SCCS) and Principles & Criteria for Sustainable Palm Oil Production (P&C, Single Site & Group) certification Worldwide. Assessment Methodology, Programme, Site Visits This on-site 3rd Annual Surveillance Assessment was conducted from 1 – 3 November 2016. The audit programme is included as Appendix D. The approach to the audit was to treat the mill and
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