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Commission Update ______ COMMISSIONERS: Teddy Manos, Chair Collin Bruner, Vice Chair Eduardo Curry, Secretary-Treasurer Dale Aren Lisa King Mattese Lecque Brad Taggart David Bennett, Executive Director Commission Update __________________________________________________________________________________ January 23, 2020 Commission Meeting – Monday, January 27, 2020 - CCPRC Headquarters at 5:30 pm Commission Meeting Agenda Highlights Old Business: None New Business: Planning and Capital Projects Update: Kevin Bowie will give an overall update on the Planning and Capital Projects as well as the approved 5-Year Capital Improvements Plan Projects. Action Items: Six items will require Commission action on Monday evening (supplemental information attached). Election of Officers The Commission will elect a Chair, Vice-Chair, and Secretary-Treasurer. The Chair will appoint two Commissioners to the Finance Committee and one Commissioner as The Parklands Foundation Liason. 861 Riverland Drive Charleston, South Carolina 29412 (843) 762-2172 FAX (843) 762-2683 1 CHARLESTON COUNTY PARK AND RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, JANUARY 27, 2020 AGENDA I.Call To Order And Welcome Bruner A. Introduction of Guests and Notification to Media II. Public Comments & Presentations Bruner III. Approval of Minutes Bruner A. (ACTION) Approval of December 16, 2019 Regular Commission Meeting Minutes IV. Old Business A. None V. New Business A. Planning and Capital Projects Report Bowie a. (ACTION) Sol Legare Boat Landing Road Transfer – Approval Request B. Financial Report McManus a. (ACTION) Sol Legare Boat Landing – Award Contract b. (ACTION) James Island County Park (JICP) Fishing Dock Replacement – Award Contract c. (ACTION) SK8 Structural Foundation Repairs – Award Contract C. (ACTION) 2020 Annual Fee/Change Recommendation – Approval Request Macchia/Elliott D. (ACTION) Election of Officers Bruner E. Commission Highlight: Holiday Festival of Lights Elliott/Hutton F. Executive Session: Legal Matters Bruner VI. Next Meeting A. Regular Commission Meeting, Monday, January 27, 2020, 5:30pm at CCPRC Headquarters, Charleston, SC 2 UNAPPROVED MINUTES CHARLESTON COUNTY PARK & RECREATION COMMISSION REGULAR COMMISSION MEETING 861 RIVERLAND DRIVE, CHARLESTON, SC, 29412 MONDAY, DECEMBER 16, 2019 Commission Members Present: Mr. Collin Bruner, Mr. Eduardo Curry, Ms. Dale Aren, Ms. Lisa King, Ms. Mattese Lecque, and Mr. Brad Taggart Commission Members Absent: Mr. Teddy Manos Staff Present: Mr. David Bennett, Mr. Kevin Bowie, Mr. Charlie McManus, Mr. Phil Macchia, Ms. Gina Ellis- Strother, Mr. Greg Elliott, Ms. Jan Coulter, Ms. Patty Newshutz, Ms. Renee Dickinson, Mr. Steve Hutton, Mr. Tommy Hale, Ms. Shanté Ellis, Mr. Josh Blackstone, Ms. Jeanne Lange, and Ms. Lynn Jenness Legal Counsel Present: Mr. Dwayne Green Guests Present: Mr. Trey Scott I. Call to Order and Welcome A. Introduction of Guests and Notification to Media The Charleston County Park & Recreation Commission met on Monday, December 16, 2019 at the CCPRC Headquarters, Charleston, SC. Mr. Bruner, Commission Meeting Chair, called the meeting to order and welcomed those in attendance. Mr. Bruner informed those present that notification of the meeting was sent to the local news media and others requesting notification. II. Public Comments and Presentations A. None III. Approval of Minutes A. (ACTION) Approval of minutes of November 18, 2019 Regular Commission Meeting Motion to approve the minutes of the November 18, 2019 Regular Commission Meeting with the recommended updates was made by Ms. King, seconded by Ms. Lecque, and approved by the Commission. (#022-1920) B. (ACTION) Approval of minutes of December 10, 2019 Regular Commission Meeting Motion to approve the minutes of the December 10, 2019 Regular Commission Meeting with the recommended updates was made by Ms. Lecque, seconded by Mr. Curry, and approved by the Commission. (#023-1920) IV. Old Business A. None 3 Regular Commission Meeting December 16, 2019 Page 2 of 4 V. New Business A. Audit Presentation • Mr. Trey Scott, Mauldin & Jenkins’ Engagement Partner, reviewed their company background and process and hand-delivered & reviewed a printed report of their analysis for the 2019 Audit of CCPRC’s financial statements. He stated that CCPRC received an unmodified opinion and didn’t require his staff to issue a management letter. Mr. Bruner thanks Mr. Scott and their team for their hard work. Mr. Bruner complimented the staff on their hard work. B. Finance Committee Update Mr. Curry, Finance Committee Chair, thanked Mauldin & Jenkins for their work as the agency’s auditor for the first year. Mr. Curry reviewed the budget vs actuals for 2019. He congratulated staff on their great work in balancing the funds appropriated. He and Mr. McManus concurred that staff may bring forth future actions that require self-funding and may require a funds transfer. He complimented the Commission for working cohesively to offer great facilities and services to the community and visitors. C. Planning and Capital Projects Report Mr. Bowie presented an update on the following Commission approved Capital Projects: • Currently Publicized RFPs: o James Island County Park Fishing Dock Replacement o SK8 Structural Foundation Repairs o Sol Legare Boat Landing Improvements • Sol Legare o Kevin stated that staff are working with NOAA on a grant for the fishing dock. o During the Encroachment Permitting Process, SCDOT has offered to transfer the road at the boat landing to PRC. Staff are researching the offer. • Folly Beach Pier o The DHEC – OCRM permit has been approved. o The project is awaiting permit approval from USACOE. o Kevin noted that staff currently estimate project could cost upwards of $8.9 Million. However, the negotiation phase is still underway. o Mr. Curry and Ms. King inquired about the longevity of wood piles versus concrete pilings in a saltwater environment. Ms. King and Ms. Lecque discussed the cost difference of concrete vs wood pilings and how it could impact future projects if a more long term decision isn’t reached soon. Mr. Bowie concurred with Ms. King and Ms. Lecque. He stated that the estimated lifespan for concrete piles is currently 50 years. He stated that the concrete piles allow for faster recovery after a storm due to the use of a breakaway pier construction model. • Folly Beach County Park o Mr. Bowie showcased a picture of the Dunes House current progress. He noted the color gray has been removed as a building color throughout the agency. 4 Regular Commission Meeting December 16, 2019 Page 3 of 4 • Stono River County Park o Mr. Bowie showcased a picture of the facility’s current progress and noted that it will open in early 2020. • Ten Mile Community Association o Mr. Bowie noted that the project is complete. o David stated that staff have formalized a way for rural communities to apply for the agency’s PARD Grant funding. He stated that a rural project will be presented by staff for approval each year. • Isle of Palms County Park Concrete Replacement o Mr. Bowie noted that the project is complete. D. Financial Report Mr. McManus presented and reviewed the checks over $7500 and financial reports for the month of October. There were no further questions from the Commission. a. (ACTION) Sol Legare Boat Landing Grants – Acceptance Request Motion to accept the $257,250 grant from SC Department of Natural Resources and $85,750 funding from the Charleston County Water Recreational Funds for the Sol Legare Boat Landing Floating Dock and Parking Lot Improvements Project was made by Ms. Aren, seconded by Ms. Lecque, and approved by the Commission. (#024-1920) b. (ACTION) Applied Technology and Management, Inc Consultant Services for Cooper River County Park – Change Order Request Motion to approve a contact increase by change order of $307,150.00 with Applied Technology and Management, Inc for a total contract amount of $ 419,750.00 with funds coming from the approved CIP Budget was made by Ms. King, seconded by Mr. Curry, and approved by the Commission. (#025-1920) c. (ACTION) Purchase of a Diesel 450AJ Articulating Boom Man-Lift – Approval Request Motion to approve the purchase of a Diesel 450AJ Articulating Boom Man-Lift from United Rentals (North America), Inc. in the amount of $61,313.40 with funds coming from the approved General Agency Operating Budget was made by Mr. Curry, seconded by Ms. Lecque, and approved by the Commission. (#025-1920) E. (ACTION) Planning & Development Records Management Electronic Original – Approval Request Ms. Ellis reminded the Commission of the path that it approved in January 2019 to start to transition the agency from paper files to digital files by purchasing an electronic content management system. She noted that the software has been implemented and the Executive and Planning and Development files have been scanned and input into the system. She noted that the State requires the Commission to acknowledge that the original files are being transitioned to a digital format prior to receiving their approval to destroy the physical paper file. She stated that the recommended motion allows staff to proceed in the request to the State. 5 Regular Commission Meeting December 16, 2019 Page 4 of 4 Motion to submit a request to SCDAH to transition the official paper records of the Executive and Planning & Development Divisions’ legacy documents to digital format and if approved by SCDAH disposition of the paper records was made by Ms. Lecque, seconded by Ms. King, and approved by
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