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CAO Task Force Executive Summary

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CAO Task Force Executive Summary Executive Summary CAO Task Force Review/Recommendations FY 19 VRE Preliminary Budget as of 12-1-2017 December 7, 2017 CAO Task Force Recommendations Supports a 3% increase ($517,508) in total jurisdictional subsidy as programmed in the six year plan. This increase pales in comparison to an estimated $8.75 million loss in state CIP capital and another $3 estimated million loss in state support for railroad access fees and debt service assistance in FY 20 due to the expiration of State Capital Project Revenue bond funding. Supports the $1 increase in VRE Amtrak Step up ticket from $7 to $8 per trip to offset an Amtrak contractual cost increase from $12 to $13 per trip in FY 19 Supports the additional 1 FTE Grants Accountant in Finance. VRE’s adopted CIP has grown from $11.2 million in FY 14 to $60 million in FY 19. The additional administrative burden of tracking multiple grant awards from an increasing number of sources and the increased complexity of grant reimbursement requests justifies the need for additional staff. Date: 12/8/2017 1 VRE FY 19 Proposed Budget Total Enterprise Budget (Operating/Non-Operating/Capital) $149,465,194 an increase of $16,061,372 or 12% over the FY 18 adopted amount of $133,403,822 FY 19 Operating Expenses (excludes non-operating costs such as debt service, operating reserve and capital items) totals $81,761,809 an increase of $3,531,448 or 4.5% over the FY 18 adopted amount of $78,230,361 FY 19 Non-Operating Expenses totals $6,760,870 an increase of $10,000 or 0.15% over the FY 18 adopted amount of $6,750,870 FY 19 Capital budget totals $60,942,515 an increase of $12,519,924 or 25.9% over the FY 18 adopted amount of $48,422,591 Includes $18.6 million in CMAQ/REF/SmartScale funded projects Date: 12/8/2017 2 VRE Expenditure Budget Operating/Non-Operating Expenses: FY2018 Operating FY2019 Operating Change % Chg Non-Departmental Operating 5,395,008 5,592,236 197,228 4% Executive Management 1,452,300 1,595,500 143,200 10% Chief of Staff 1,175,500 707,500 (468,000) -40% Marketing - 456,500 456,500 #DIV/0! Finance and Human Resources 3,672,500 4,148,500 476,000 13% Purchasing and Contract Administration 515,920 541,920 26,000 5% Project Development 1,069,250 1,206,900 137,650 13% Project Implementation 945,200 1,238,200 293,000 31% Rail Operations 1,886,000 2,102,000 216,000 11% Information Technology 2,316,333 2,175,803 (140,530) -6% Facilities Maintenance 4,590,950 4,453,750 (137,200) -3% Mechanical Operations 10,723,400 10,630,000 (93,400) -1% System Safety & Security 1,256,500 1,489,500 233,000 19% PRTC 104,000 104,000 - 0% NVTC 90,000 90,000 - 0% Train Operations 15,416,000 15,718,000 302,000 2% Maintenance of Equipment 6,360,500 7,020,500 660,000 10% Amtrak 4,407,000 4,621,000 214,000 5% Amtrak Access Fees 6,600,000 6,690,000 90,000 1% Norfolk Southern Access Fees 2,940,000 3,150,000 210,000 7% CSX Access Fees 7,300,000 8,030,000 730,000 10% - Total Operating/Non-Operating Expenses 78,216,361 81,761,809 3,545,448 4.53% Date: 12/8/2017 3 FY 19 Budget - Expenditures Major expenditure increases over the FY 18 adopted operating budget include: CSX – includes $200K in PTC costs & $150K station leases $730K Maintenance of Equipment – Keolis - longer trains & staff for L’Enfant mid-day storage $582K Consulting – includes $240K project mgmt. & design standard manuals - $100K mobile ticketing - $100K Transit Dev Plan $484K Salaries & Benefits-includes 1 additional FTE $474K 3% placeholder Merit/COLA in FY 19 - $218K Sales Commissions & Credit Card Processing $275K Norfolk Southern - ($150K PTC cost increase) $200K Passenger Charges – Amtrak Step-up from $12 to $13 $154K Station Parking Fees $130K Date: 12/8/2017 4 FY 19 Budget - Expenditures Reductions in Expenditures from FY 18 Adopted Diesel Fuel ($510K) Computer Equipment ($145K) Repairs & Maintenance ($84K) Use of FY 17 Surplus for FY 19 Operating - $990K – One time costs Station painting – Brooke, Leeland, Rippon $300K Positive Train Control Start up costs $300K Project Manual & Design Standard Manual creation $240K LOU facility furniture $150K Date: 12/8/2017 5 FY 19 FTE Increase FY14 - FY19 FTE Count Change Dpt # Department FY14 FY15 FY16 FY17 FY18 FY19 FY18/19 21 Executive Management 2 2 3 3 3 3 0 22 Passenger Support Services 6 4 0 0 0 0 0 23 Chief of Staff/Govt Relations 1 2 2 2 3 2 -1 24 Marketing 1 1 1 1 0 1 1 25 Project Development 1 2 3 3 3 3 0 26 Rail Operations 5 4 8 8 8 8 0 31 Finance, Accounting & Human Resources 6 7 8 9 9 10 1 36 Information Technology 2 2 3 3 3 3 0 41 Project Implementation 4 4 3 5 5 5 0 45 Facilities Maintenance 1 1 1 2 2 2 0 46 Purchasing & Contract Administration 3 3 4 4 4 4 0 51 Mechanical Operations 4 6 7 7 7 7 0 56 System Safety and Security 1 1 2 2 2 2 0 Total 37 39 45 49 49 50 1 1 FTE Accountant/Grants – Total Cost $84,500 – Federal/State/Regional grant revenue has increased considerably over the past 10 years along with the number and complexity of grant reimbursement requests. Grantors have implemented additional reporting requirements, conduct more frequent reviews and limited timeframes for grants resulting in more frequent requests for extensions. Date: 12/8/2017 6 Increase in Amtrak Step-Up Charge Amtrak step-up ticket for each rider increases from $7 to $8 per trip in FY 19 VRE’s contractual costs for each rider on an Amtrak train increases from $12 to $13 per trip in FY 19 FY 16 FY 17 FY 18 FY 19 Actual Actual Adopted Proposed Cost per trip $10 $10 $12 $13 Rev per trip $5 $5 $7 $8 Revenue $469,655 $582,470 $478,800 $600,000 Expense $939,310 $1,164,940 $821,000 $975,000 Subsidy ($469,655) ($582,470) ($342,200) ($375,000) Date: 12/8/2017 7 Ridership Year to Date Total ridership July through November 2017 compared to same period last year: Cumulative Cumulative Cumulative Manassas Manassas Change % Change Fredericksburg Fredericksburg Change % Change System System % Change FY 17 FY 18 FY 17 FY 18 FY 17 FY 18 Change July 171,010 165,685 (5,325) -3.1% 215,517 207,246 (8,271) -3.8% 386,527 372,931 (13,596) -3.5% same service days Aug 195,790 195,363 (427) -1.6% 231,154 240,477 9,323 0.2% 426,944 435,840 8,896 -0.6% same service days Sept 193,677 177,840 (15,837) -3.9% 209,823 211,096 1,273 0.4% 403,500 388,936 (14,564) -1.6% 1 fewer service day Oct 179,857 186,603 6,746 -2.0% 207,678 227,903 20,225 2.6% 387,535 414,506 26,971 0.5% 1 additional service day Nov 169,084 167,350 (1,734) -1.8% 203,922 210,698 6,776 2.7% 373,006 378,048 5,042 0.6% 1 more service day Total 909,418 892,841 (16,577) -1.8% 1,068,094 1,097,420 29,326 2.7% 1,977,512 1,990,261 12,749 0.6% Date: 12/8/2017 8 Ridership FY 19 preliminary estimate is 19,000 ADR or 4.75 million trips FY 19 estimate is up from FY 18 adopted of 18,200 or 4.55 million trips but not unrealistic in light of ridership gains achieved during FY17 Date: 12/8/2017 9 State Capital Assistance In FY 2007 CTB authorized to issue Capital Project Revenue Bonds for transportation projects $3 Billion in total bond authority A minimum of 20% dedicated to capital transit ($60 million annually) Transit elected to receive funding over a ten year period Funding available through FY 19 General Assembly added $40M per year for transit in 2015 (HB1887) Revenue Advisory Board (RAB) created by HB 1359 to develop a proposal for new revenues to replace expiring CPR bonds and to develop a project based prioritization strategy for transit capital projects Final recommendations submitted to General Assembly on August 28, 2017 Discussion expected in 2018 and 2019 session of the General Assembly Date: 12/8/2017 10 DRPT Projected Matching Ratios Date: 12/8/2017 11 Railroad Access Fees Track leases are the largest expense in the VRE expenditure budget ($17.9 Million) VRE’s only multi-year agreement that extends beyond FY 19 is Amtrak DRPT uses Flexible STP funds for Transit (which the state controls) for the federal share of VRE track lease funding – Could change if CPR bond revenue not replaced FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY 24 Adopted Projected Projected Projected Projected Projected Projected # Trains 32 32 32 32 32 32 32 Cost $16,840,000 $17,870,000 $18,584,800 $19,197,152 $20,101,320 $20,905,372 $21,741,587 Federal Funds $8,420,000 $8,935,000 $9,292,400 $9,598,576 $10,050,660 $10,452,686 $10,870,794 State Funds $5,725,600 $6,075,800 $4,088,656 $3,071,544 $2,010,132 $836,215 $0 Local Funds $2,694,400 $2,859,200 $5,203,744 $6,527,032 $8,040,528 $9,616,471 $10,870,794 Federal % 50% 50% 50% 50% 50% 50% 50% State % 34% 34% 22% 16% 10% 4% 0% Local % 16% 16% 28% 34% 40% 46% 50% Date: 12/8/2017 12 Adopted CIP – FY2009 – FY2019 VRE’s CIP expanded dramatically after FY2014 due to additional federal funding VRE also received favorable treatment under TSDAC where state match is determined based on the total project cost instead of the non-federal share Date: 12/8/2017 13 FY 19 CIP Source of Funding Program Area Project Name Amount (Millions) Train Maintenance & Storage Facilities New York Avenue Midday Storage Facility $21.8 Fed Formula Broad Run Expansion $4.4 CMAQ Life-Cycle Overhaul and Upgrade Facility $3.0 Fed Formula Train Maintenance & Storage Facilities Total $29.1 Passenger Station Facilities Quantico Station Improvements $2.0 SmartScale Brooke Station Improvements $2.5 REF Leeland Road Station Improvements $2.5 REF Alexandria Pedestrian Tunnel $5.3 SmartScale Washing Union Station Improvements $5.0 Fed Formula Passenger Station Facilities Total $17.2 Asset Management/State of Good Repair Equipment Asset Management Program $3.4 Fed Formula
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