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Supplementary Notes to Accompany the Agenda for the Meeting on Wednesday 2Nd November, 2016 at Widegates Reading Room at 7.00 Pm of Morval Parish Council

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Supplementary Notes to Accompany the Agenda for the Meeting on Wednesday 2Nd November, 2016 at Widegates Reading Room at 7.00 Pm of Morval Parish Council Supplementary Notes to accompany the Agenda for the Meeting on Wednesday 2nd November, 2016 at Widegates Reading Room at 7.00 pm of Morval Parish Council. Present: Chair: K. Spencer Vice-Chair T. Chudleigh Parish Councillors: R. Dennis, P. Harding, G. Tamblyn, S. Hutchins, J. Kitson P. Hunt, C. Pearn, P. Taroni Cornwall Councillor: J. Candy PCSO: PCSO Steve Cocks 1. Apologies: 2. To receive a) any declarations of interest or b) details of any gifts or hospitality received: Members should declare any interest in items on the agenda here and are reminded that, unless they have been granted a dispensation, if they have a disclosable pecuniary interest in any matter as defined by regulations made by the Secretary of State, they may not participate in any discussion of or vote on the matter. 3. To receive details of agreed dispensations and dispensation requests 4. Minutes: 4.1: To resolve that the minutes of the Parish Council meeting held on the 5th November 2016 at 7.30 pm, having been previously circulated, be taken as read, approved and signed by the chair as a true and accurate record of the meeting. Proposed by seconded by and agreed by 5. Report from Devon and Cornwall Constabulary: 6. Report from Cornwall Councillor Candy: 7. Public Participation: The Chair will limit this Item to 10 minutes. This is the only point on the Agenda where members of the public are permitted to speak unless pre-arranged with the clerk and Chair. 7.1: The Outlook Magazine: Dr. Meriel Kitson to address the council about the future of the magazine. 8. Planning: To consider all matters relating to planning including applications received after the agenda is printed if time allows for their appropriate display within the parish. 8.1: PA16/07649: Granted (CAADs and LUs only): Application for a Certificate of Lawful Development for an existing use namely use of the land as part of the domestic curtilage of the dwelling (previously agricultural) at Hollyoak, Shortacross, Widegates. 9. Finance: To reconcile financial records and authorise payments to be made. 9.1: Tables for information: The following payments were made during September: Chq No. Details Amount 100868 Clerk’s expenses during September 2016 33.90 100869 Clerk’s annual expenses for utilities and room hire 110.00 100870 Andrew Chudleigh – Widegates Village Green maintenance 38.18 100871 Cornwall Council – clerk’s salary for September 2016 593.24 Total amount: £775.32 9.2: Bank reconciliation: For information: Finance Summary and Reconciliation for the period 19th September 2015 to 18th October 2016 £ Accounts record balance as at 19th Sept. 2016: 37,796.13 - Expenditure: 775.32 -------------------- Accounts record balance as at 18th Sept. 2016 37,020.81 Held in investment accounts 30,000.00 ___________ 67,020.81 Balance shown on bank statement - 19th Sept. to 18th Oct. 37,078.99 - cheques not yet cashed: 100866 20.00 100870 38.18 --------------- 37,020.81 Held in Scottish Widows account 30,000.00 _________ Total funds held 67,020.81 9.3: Payment Authorisations: To authorise payments as detailed below for payment during October2016. Proposed by , seconded by and agreed by Details Amount Clerk’s expenses during October 2016 67.93 Andrew Chudleigh – Widegates Village Green maintenance 38.18 Total amount: £106.11 9.4: All other financial matters: 9.4.1: Budget Summary: For information: Copies of the budget summary have been passed to each councillor with the agenda, marked as 9.4.1, uploaded to the web site and made available to the public at the meeting. The only item of concern currently, is the overspend for audit which was due to unforeseen circumstances. 10. Correspondence received by the clerk since the last Meeting, to include additional sheet detailing correspondence received since the agenda was delivered: 10.1: Clean Air for Cornwall Strategy: For information: People, businesses and organisations are being asked for their views on improving air quality in Cornwall. The consultation runs until 28 November 2016. Anyone can comment on the strategy and the local proposals for St Austell, Truro and Camelford by completing the online surveys, emailing [email protected], posting comments to Cornwall Council or handing them in to a one stop shop. There will also be drop in sessions where you can find out more and share your views about the local proposals for St Austell, Camelford and Truro: Truro – 17 October from 10am-3pm at New County Hall St Austell – 20 October from 10am-3pm at St Austell One Stop Shop Camelford – 9 November from 3pm-7pm at Camelford Hall, Clease Road 10.2: Calc Weekly Updates: For information: Included with the agenda marked as 10.2. 10.3: Community Network Meeting: For information: Notes from the meeting held on the 22nd September have been passed to all councillors including the SEC Economic Development Priority list, marked as 10.3. The clerk also received with these documents a report by the Economic Group of a recent workshop held by it. As this document is 12 pages long, any councillor wishing to view it should contact the clerk. 10.4: Letter of Thanks: For information: Received from Mr Bill Matthews for his gift from the parish and for his vouchers received from his colleagues and which he will be using to purchase a laptop. 10.5: Road Closure at Sandplace: For information: A second road closure was planned at this location to run from the 17th October to the 9th December but due to some confusion and errors made, Cormac has postponed it until 2017. 10.6: Bus Shelter Maintenance Responsibility Audit: For information: Received from Cornwall Council and completed and returned by the clerk. 10.7: Budget and Priorities Event: To receive feedback from Councillor Spencer who attended this meeting held on the 31st October to give councillors the opportunity to hear about and to discuss Cornwall Council’s strategic priorities. 10.8: Council Tax Referendum: For information: Due to the time limit for this response to be sent, the clerk emailed copies of the letter to those councillors whose email addresses she has and telephoned those without email addresses to seek a majority of whether the template letter written by NALC to be signed by the Chair and sent to Sheryll Murray MP could be sent or not. The majority response was that it should be sent and so Ms Murray MP should now be aware that the Parish Council does not support the proposal by Government to include Parish Councils in its principles of capping precept increases. 10.9: Boundary Proposals: For information: Details received from the Boundary Commission have been passed to all councillors marked as 10.9. The clerk will have a map of the proposals for South East Cornwall available for viewing at the meeting. 11. Forward Planning: To receive any updates to the document, a copy of which has been passed to each councillor, marked as 11. Copies have also been made available to the public either at the meeting or on the website. 12. Widegates and the “Village Green”: 12.1: Inspection Report: To receive any concerns, if any, from Mr Matthews identified as part of the council’s weekly inspection of the area. 12.2: Shortacross View and Hastoe: To receive any response to the council’s letter sent on the 17th October and to agree any further action required. 12.3: “Village Green” Matters: 12.3.1: British Telecom: To receive any response to the council’s letter sent on the 17th October and to agree any further action required. 12.3.2: Fencing and Handrail: To receive any update from Councillor Hurchins about potential funding for this project and to agree any further action required. 13. Nomansland Bus Shelters: To receive feedback of any progress made with this project. 14. The Outlook Magazine: Councillor Kitson would like to propose that the council discuss and agree any appropriate means of offering thanks to the printer of the magazine now that he is retiring. 15. Matters from the Clerk for discussion: Including correspondence received since the agenda was printed. Extra attachment will form part of the minutes. 15.1: Annual Leave: To authorise the clerk’s annual leave requests as follows: 7th to the 15th November inclusive – includes 3 hours of TOIL 23rd December to the 3rd January inclusive – includes bank holidays and 3 hours of TOIL If granted, the clerk would be left with 13 hours of annual leave still to take before the 31st March 2017. If granted, Council should note that the clerk, during November and December, will have a reduced number of hours to carry out her duties and so would respectfully request therefore, that some understanding is given so that she can complete work that is of a high priority during this time. Council should note that if the November annual leave is approved, a councillor will need to collect the poppy wreath as the clerk will not be here to collect it. 15.2: War Memorial Request: To receive any update on progress with this matter from the clerk. 15.3: Parish Road Speeds: For information: As discussed at the last meeting , the clerk has placed notices on the notice boards and on the web site inviting any person involved in any incident on the A387 through Morval or the B3253 at Nomansland to report it to the Police and to the clerk so that a record of incidents can be created. 15.4: Leyland Notice Board: To receive a brief update on progress made with this matter. 16. New Business: Members should note that no item/motion will be moved at a meeting unless it has been included on the agenda and the mover has given written notice of its wording to the clerk at least 7 clear working days before the meeting as per Council’s agreed Standing Orders.
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