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Minutes of the 7Th Meeting of the District Facilities Management Committee Eastern District Council

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Minutes of the 7Th Meeting of the District Facilities Management Committee Eastern District Council Minutes of the 7th Meeting of the District Facilities Management Committee Eastern District Council Date: 22 January 2019 (Tuesday) Time: 2:30 pm Venue: Eastern District Council Conference Room Present Time of Arrival Time of Departure (pm) (pm) Mr TING Kong-ho, Eddie 2:30 end of meeting Mr WONG Chi-chung, Dominic 2:30 end of meeting Mr WONG Kwok-hing, BBS, MH 2:30 3:20 Mr KU Kwai-yiu 2:30 end of meeting Mr HO Ngai-kam, Stanley 2:30 end of meeting Ms LI Chun-chau 2:30 end of meeting Mr LAM Sum-lim (Vice-chairman) 2:30 end of meeting Mr SHIU Ka-fai 3:05 end of meeting Mr HUNG Lin-cham, MH (Chairman) 2:30 end of meeting Mr CHUI Chi-kin 3:40 4:35 Mr CHEUNG Kwok-cheong, Howard 3:19 4:30 Mr LEUNG Siu-sun, Patrick 2:35 end of meeting Mr LEUNG Kwok-hung, David 2:30 end of meeting Mr HUI Lam-hing 2:30 3:40 Mr HUI Ching-on 2:35 3:05 Mr KWOK Wai-keung, Aron, JP 2:30 3:20 Ms CHIK Kit-ling, Elaine 2:40 end of meeting Mr YEUNG Sze-chun 2:30 end of meeting Mr CHIU Chi-keung, BBS 2:30 end of meeting Mr LAU Hing-yeung 2:30 end of meeting Mr CHENG Tat-hung 3:00 end of meeting Mr LAI Chi-keong, Joseph 2:35 end of meeting Mr NGAN Chun-lim, MH 2:30 end of meeting Mr LO Wing-kwan, Frankie, MH 3:00 end of meeting Mr KUNG Pak-cheung, BBS, MH 2:30 end of meeting Mr KWOK Wing-kin (co-opted 2:30 end of meeting 1 member) Absent with Apologies Mr LEE Chun-keung Ms LEUNG Wing-man, Bonnie Mr WONG Kin-pan, BBS, MH, JP Mr WONG Kin-hing Dr CHIU Ka-yin, Andrew (absent with consent) Ms CHOY So-yuk, BBS, JP Mr CHENG Chi-sing Mr YUEN Kin-chung (co-opted member) In Regular Attendance (Government Representatives) Mr CHAN Sheung Man, Simon, District Officer (Eastern), Eastern District JP Office Ms NG Yan-mei, Monie Senior Executive Officer (District Council),Eastern District Office Mr CHAO Ka-man, Stanley Senior Liaison Officer (1), Eastern District Office Ms WONG Sze-man, Queenie Senior Liaison Officer (2), Eastern District Office Ms KONG Kei-kei, Hayley Senior Executive Officer (District Management), Eastern District Office Mr LEUNG Kin-tak, Kenneth Executive Officer (District Management), Eastern District Office Mr LUK Chi-kwong Chief Leisure Manager (Hong Kong East),Leisure and Cultural Services Department Ms TAM Shiu-mei District Leisure Manager (Eastern), Leisure and Cultural Services Department Ms TANG Wing-sze, Maria Deputy District Leisure Manager (District Support) Eastern, Leisure and Cultural Services Department Ms LAM Fong Senior Librarian (Eastern), Leisure and Cultural Services Department Ms LAM Sin-yee, Iris Senior Manager (Hong Kong East/ Cultural Services), Leisure and Cultural Services Department 2 Action Miss TANG Wai-yan, Zoe Manager (Hong Kong East) Marketing, Programme and District Activities, Leisure and Cultural Services Department Ms CHOW Ka-yan, Chowee Architect (Works)3, Home Affairs Department Mr PANG Kam-ping Senior Inspector of Works (Hong Kong),Home Affairs Department Mr CHAN Hoi-sing Chief Estate Officer (District Lands Office, Hong Kong East, West and South),District Lands Office, Hong Kong East Miss HAU Tsun-tsun, Kenix Executive Officer I (District (Secretary) Council)1,Eastern District Office In Attendance by Invitation (Representatives from the Government and Organisations) Ms CHAN Chui-mei, Carina Liaison Officer-in-charge (Community Affairs)2, Eastern District Office Mr LO Wai-pan, Eddie Senior Executive Officer (Planning)5, Leisure and Cultural Services Department Mr WONG Wing-lim, William Property Services Manager/Project Management 14, Architectural Services Department Miss NG Hei-laam, Heida Property Services Manager/Chai Wan, Architectural Services Department Ms Crystal LEUNG Architectural Assistant, Andrew Lee King Fun & Associates Architects Limited Opening Remarks The Chairman welcomed all Members and representatives of government departments to the meeting. Members were also asked to declare their interests pursuant to Section 48 of the Standing Orders of the Eastern District Council (the Standing Orders) when necessary. He asked the Members to declare their interests before discussing related agenda items and submit the declaration form to the Secretariat for record purpose and for ruling on the interest(s) declared. 3 Action I. Confirmation of the Draft Minutes of the 6th Meeting of DFMC 2. The District Facilities Management Committee (DFMC) confirmed the above minutes without amendment. II. Annual Plan on Leisure and Cultural Services Department’s District Free Entertainment Programmes in the Eastern District in 2019-20 (DFMC Paper No. 1/19) 3. The Chairman welcomed Ms Iris LAM, Senior Manager (Hong Kong East/ Cultural Services) and Miss Zoe TANG, Manager (Hong Kong East) Marketing, Programme and District Activities of the Leisure and Cultural Services Department (LCSD) to the meeting. 4. The Chairman declared that he held a substantive position (Vice-chairman) in The Coordination and Promotion of Eastern District Limited, a co-organiser of the relevant programmes in the application set out in Annex IV in the Paper, and asked the Vice-chairman to chair the meeting. 5. The Vice-chairman asked Members to declare their interests. 6. Members declared their interests as follows: Name of Interests in the Relevant Organisations Member HUNG Vice-chairman, The Coordination and Promotion of Lin-cham Eastern District Limited* HUI Honorary Advisor, Eastern District Recreation and Ching-on Sports Advancement Association Limited KU Honorary Advisor, Eastern District Recreation and Kwai-yiu Sports Advancement Association Limited KUNG Honorary Advisor, Eastern District Recreation and Pak-cheung Sports Advancement Association Limited Aron Advisor, The Coordination and Promotion of Eastern KWOK District Limited Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited NGAN Honorary Advisor, Eastern District Recreation and 4 Action Name of Interests in the Relevant Organisations Member Chun-lim Sports Advancement Association Limited Eddie TING Honorary Advisor, The Coordination and Promotion of Eastern District Limited Dominic Advisor, The Coordination and Promotion of Eastern WONG District Limited Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited *The member was associated with the organisation in an executive capacity. He was silent during the discussion of the application concerned, and abstained from decision-making or voting for the application. Note: Except that marked with *, members of all other declarations were in nominal capacities. 7. The Vice-chairman said that in accordance with the arrangements for handling declaration of interests, as the Chairman had declared that he was in an executive capacity in The Coordination and Promotion of Eastern District Limited, he should remain silent during the discussion of the application for the co-organised programme, and should abstain from decision-making or voting for the application. The other Members declared that they were in nominal capacities in the applicant organisations, and thus could take part in the discussion and decision-making of the application for the co-organised programmes. 8. Ms Iris LAM of the LCSD briefed the meeting on Paper No. 1/19. 9. The views and enquiries of 2 Members about the issue were summarised as follows: (a) Mr KU Kwai-yiu said that Annex III showed that Eastern District Recreation and Sports Advancement Association Limited and “小西灣坊 眾會” would organise programmes at the theatre of Sai Wan Ho Civic Centre and Siu Sai Wan Community Hall respectively. He asked whether the venues and programmes had been confirmed and the programme arrangements in case the aforementioned venues were unavailable. (b) Mr NGAN Chun-lim said that the Eastern District Cultural Square would be opened on 9 March, and reported that some organisations enquired about the arrangements for use of the venue. He asked the 5 Action LCSD to provide information on when applications for use of the venue would be opened to organisations and the details of use. 10. Ms Iris LAM and Ms TAM Shiu-mei of the LCSD responded to the views and enquiries of Members as follows: (a) The venue applied by The Coordination and Promotion of Eastern District Limited for the co-organised programme had been confirmed, but the performing arts group would only be determined after the signing of contract. The venue applied by “ 小 西 灣 坊 眾 會 ” for the co-organised programme was tentatively set at Siu Sai Wan Community Hall, pending the reply of the venue. The LCSD would report to the DFMC in respect of any changes to the venue. (b) Applications for use of the Eastern District Cultural Square would be opened to organisations after the opening on 9 March and would be processed in accordance with the existing application procedure for use of leisure venues for non-designated use. LCSD 11. After discussion, the DFMC approved the LCSD’s Annual Plan on District Free Entertainment Programmes in 2019-20 and the three applications for the co-organised programmes mentioned in the Paper. Also, the DFMC agreed to recommend the EDC to earmark $510,000 in total for holding programmes of the year. Meanwhile, the LCSD’s expenditure on programme organisation in March 2020, which amounted to $40,000 in total, would be paid in 2020-21. (Post-meeting note: The EDC approved the above-mentioned funding applications at the meeting on 5 March 2019. The LCSD would submit programme information of January to March 2020 to the next term of EDC in early January 2020 for information.) III. Annual Plan on Leisure and Cultural Services Department’s Arts and Cultural Activities in the Eastern District in 2019-20 (DFMC Paper No. 2/19) 12. The Chairman welcomed Ms Iris LAM, Senior Manager (Hong Kong East/ Cultural Services) and Miss Zoe TANG, Manager (Hong Kong East) Marketing, Programme and District Activities of the LCSD to the meeting.
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