Minutes of the 7th Meeting of the District Facilities Management Committee

Date: 22 January 2019 (Tuesday) Time: 2:30 pm Venue: Eastern District Council Conference Room

Present Time of Arrival Time of Departure (pm) (pm) Mr TING Kong-ho, Eddie 2:30 end of meeting Mr WONG Chi-chung, Dominic 2:30 end of meeting Mr WONG Kwok-hing, BBS, MH 2:30 3:20 Mr KU Kwai-yiu 2:30 end of meeting Mr HO Ngai-kam, Stanley 2:30 end of meeting Ms LI Chun-chau 2:30 end of meeting Mr LAM Sum-lim (Vice-chairman) 2:30 end of meeting Mr SHIU Ka-fai 3:05 end of meeting Mr HUNG Lin-cham, MH (Chairman) 2:30 end of meeting Mr CHUI Chi-kin 3:40 4:35 Mr CHEUNG Kwok-cheong, Howard 3:19 4:30 Mr LEUNG Siu-sun, Patrick 2:35 end of meeting Mr LEUNG Kwok-hung, David 2:30 end of meeting Mr HUI Lam-hing 2:30 3:40 Mr HUI Ching-on 2:35 3:05 Mr KWOK Wai-keung, Aron, JP 2:30 3:20 Ms CHIK Kit-ling, Elaine 2:40 end of meeting Mr YEUNG Sze-chun 2:30 end of meeting Mr CHIU Chi-keung, BBS 2:30 end of meeting Mr LAU Hing-yeung 2:30 end of meeting Mr CHENG Tat-hung 3:00 end of meeting Mr LAI Chi-keong, Joseph 2:35 end of meeting Mr NGAN Chun-lim, MH 2:30 end of meeting Mr LO Wing-kwan, Frankie, MH 3:00 end of meeting Mr KUNG Pak-cheung, BBS, MH 2:30 end of meeting Mr KWOK Wing-kin (co-opted 2:30 end of meeting

1 member)

Absent with Apologies

Mr LEE Chun-keung Ms LEUNG Wing-man, Bonnie Mr WONG Kin-pan, BBS, MH, JP Mr WONG Kin-hing Dr CHIU Ka-yin, Andrew (absent with consent) Ms CHOY So-yuk, BBS, JP Mr CHENG Chi-sing Mr YUEN Kin-chung (co-opted member)

In Regular Attendance (Government Representatives)

Mr CHAN Sheung Man, Simon, District Officer (Eastern), Eastern District JP Office Ms NG Yan-mei, Monie Senior Executive Officer (District Council),Eastern District Office Mr CHAO Ka-man, Stanley Senior Liaison Officer (1), Eastern District Office Ms WONG Sze-man, Queenie Senior Liaison Officer (2), Eastern District Office Ms KONG Kei-kei, Hayley Senior Executive Officer (District Management), Eastern District Office Mr LEUNG Kin-tak, Kenneth Executive Officer (District Management), Eastern District Office Mr LUK Chi-kwong Chief Leisure Manager ( East),Leisure and Cultural Services Department Ms TAM Shiu-mei District Leisure Manager (Eastern), Leisure and Cultural Services Department Ms TANG Wing-sze, Maria Deputy District Leisure Manager (District Support) Eastern, Leisure and Cultural Services Department Ms LAM Fong Senior Librarian (Eastern), Leisure and Cultural Services Department Ms LAM Sin-yee, Iris Senior Manager (Hong Kong East/ Cultural Services), Leisure and Cultural Services Department

2 Action Miss TANG Wai-yan, Zoe Manager (Hong Kong East) Marketing, Programme and District Activities, Leisure and Cultural Services Department Ms CHOW Ka-yan, Chowee Architect (Works)3, Home Affairs Department Mr PANG Kam-ping Senior Inspector of Works (Hong Kong),Home Affairs Department Mr CHAN Hoi-sing Chief Estate Officer (District Lands Office, Hong Kong East, West and South),District Lands Office, Hong Kong East Miss HAU Tsun-tsun, Kenix Executive Officer I (District (Secretary) Council)1,Eastern District Office

In Attendance by Invitation (Representatives from the Government and Organisations)

Ms CHAN Chui-mei, Carina Liaison Officer-in-charge (Community Affairs)2, Eastern District Office Mr LO Wai-pan, Eddie Senior Executive Officer (Planning)5, Leisure and Cultural Services Department Mr WONG Wing-lim, William Property Services Manager/Project Management 14, Architectural Services Department Miss NG Hei-laam, Heida Property Services Manager/, Architectural Services Department Ms Crystal LEUNG Architectural Assistant, Andrew Lee King Fun & Associates Architects Limited

Opening Remarks

The Chairman welcomed all Members and representatives of government departments to the meeting. Members were also asked to declare their interests pursuant to Section 48 of the Standing Orders of the Eastern District Council (the Standing Orders) when necessary. He asked the Members to declare their interests before discussing related agenda items and submit the declaration form to the Secretariat for record purpose and for ruling on the interest(s) declared.

3 Action I. Confirmation of the Draft Minutes of the 6th Meeting of DFMC

2. The District Facilities Management Committee (DFMC) confirmed the above minutes without amendment.

II. Annual Plan on Leisure and Cultural Services Department’s District Free Entertainment Programmes in the Eastern District in 2019-20 (DFMC Paper No. 1/19)

3. The Chairman welcomed Ms Iris LAM, Senior Manager (Hong Kong East/ Cultural Services) and Miss Zoe TANG, Manager (Hong Kong East) Marketing, Programme and District Activities of the Leisure and Cultural Services Department (LCSD) to the meeting.

4. The Chairman declared that he held a substantive position (Vice-chairman) in The Coordination and Promotion of Eastern District Limited, a co-organiser of the relevant programmes in the application set out in Annex IV in the Paper, and asked the Vice-chairman to chair the meeting.

5. The Vice-chairman asked Members to declare their interests.

6. Members declared their interests as follows:

Name of Interests in the Relevant Organisations Member HUNG Vice-chairman, The Coordination and Promotion of Lin-cham Eastern District Limited* HUI Honorary Advisor, Eastern District Recreation and Ching-on Sports Advancement Association Limited KU Honorary Advisor, Eastern District Recreation and Kwai-yiu Sports Advancement Association Limited KUNG Honorary Advisor, Eastern District Recreation and Pak-cheung Sports Advancement Association Limited Aron Advisor, The Coordination and Promotion of Eastern KWOK District Limited Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited NGAN Honorary Advisor, Eastern District Recreation and

4 Action Name of Interests in the Relevant Organisations Member Chun-lim Sports Advancement Association Limited Eddie TING Honorary Advisor, The Coordination and Promotion of Eastern District Limited Dominic Advisor, The Coordination and Promotion of Eastern WONG District Limited Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited *The member was associated with the organisation in an executive capacity. He was silent during the discussion of the application concerned, and abstained from decision-making or voting for the application. Note: Except that marked with *, members of all other declarations were in nominal capacities.

7. The Vice-chairman said that in accordance with the arrangements for handling declaration of interests, as the Chairman had declared that he was in an executive capacity in The Coordination and Promotion of Eastern District Limited, he should remain silent during the discussion of the application for the co-organised programme, and should abstain from decision-making or voting for the application. The other Members declared that they were in nominal capacities in the applicant organisations, and thus could take part in the discussion and decision-making of the application for the co-organised programmes.

8. Ms Iris LAM of the LCSD briefed the meeting on Paper No. 1/19.

9. The views and enquiries of 2 Members about the issue were summarised as follows:

(a) Mr KU Kwai-yiu said that Annex III showed that Eastern District Recreation and Sports Advancement Association Limited and “小西灣坊 眾會” would organise programmes at the theatre of Civic Centre and Siu Sai Wan Community Hall respectively. He asked whether the venues and programmes had been confirmed and the programme arrangements in case the aforementioned venues were unavailable.

(b) Mr NGAN Chun-lim said that the Eastern District Cultural Square would be opened on 9 March, and reported that some organisations enquired about the arrangements for use of the venue. He asked the

5 Action LCSD to provide information on when applications for use of the venue would be opened to organisations and the details of use.

10. Ms Iris LAM and Ms TAM Shiu-mei of the LCSD responded to the views and enquiries of Members as follows:

(a) The venue applied by The Coordination and Promotion of Eastern District Limited for the co-organised programme had been confirmed, but the performing arts group would only be determined after the signing of contract. The venue applied by “ 小 西 灣 坊 眾 會 ” for the co-organised programme was tentatively set at Siu Sai Wan Community Hall, pending the reply of the venue. The LCSD would report to the DFMC in respect of any changes to the venue.

(b) Applications for use of the Eastern District Cultural Square would be opened to organisations after the opening on 9 March and would be processed in accordance with the existing application procedure for use of leisure venues for non-designated use.

LCSD 11. After discussion, the DFMC approved the LCSD’s Annual Plan on District Free Entertainment Programmes in 2019-20 and the three applications for the co-organised programmes mentioned in the Paper. Also, the DFMC agreed to recommend the EDC to earmark $510,000 in total for holding programmes of the year. Meanwhile, the LCSD’s expenditure on programme organisation in March 2020, which amounted to $40,000 in total, would be paid in 2020-21.

(Post-meeting note: The EDC approved the above-mentioned funding applications at the meeting on 5 March 2019. The LCSD would submit programme information of January to March 2020 to the next term of EDC in early January 2020 for information.)

III. Annual Plan on Leisure and Cultural Services Department’s Arts and Cultural Activities in the Eastern District in 2019-20 (DFMC Paper No. 2/19)

12. The Chairman welcomed Ms Iris LAM, Senior Manager (Hong Kong East/ Cultural Services) and Miss Zoe TANG, Manager (Hong Kong East) Marketing, Programme and District Activities of the LCSD to the meeting. Ms Iris LAM of the LCSD briefed the meeting on Paper No. 2/19.

6 Action 13. The DFMC noted the above paper.

IV. Annual Plan on Leisure and Cultural Services Department’s Regular Free Extension Activities held in Libraries of the Eastern District in 2019-20 (DFMC Paper No. 3/19)

14. The Chairman welcomed Ms LAM Fong, Senior Librarian (Eastern) of the LCSD to the meeting. Ms LAM Fong of the LCSD briefed the meeting on Paper No. 3/19.

15. Mr KU Kwai-yiu supported the diversification of library extension services. In addition, he enquired about the number of activities held in Eastern District with regards to the different categories set out in Annex I and the number of participants.

16. Ms LAM Fong of the LCSD responded that Annex I had summarised the number of activities held in Eastern District and the number of participants over the year. The LCSD would also report at each meeting the number of extension activities funded by EDC and the extension activities co-ordinated by the LCSD two to three months before meeting, and the number of participants in the activities.

17. After discussion, the DFMC approved the LCSD’s Annual Plan on Regular Free Extension Activities Held in Libraries of the Eastern District in 2019-20 and agreed to recommend the EDC to earmark $113,310 in total for holding the activities of the year. Meanwhile, the expenditure of the public libraries in Eastern District in March 2020, which amounted to $7,104 in total, would be paid in 2020-21.

(Post-meeting note: The EDC approved the above-mentioned funding applications at the meeting on 5 March 2019. The LCSD would submit programme information of January to March 2020 to the next term of EDC in early January 2020 for information.)

V. Report on the Usage and Extension Activities of Leisure and Cultural Services Department’s Public Libraries in the Eastern District (DFMC Paper No. 4/19)

18. The Chairman welcomed Ms LAM Fong, Senior Librarian (Eastern) of the LCSD to the meeting. Ms LAM Fong of the LCSD briefed the meeting on Paper No. 4/19.

19. The DFMC noted the above report.

7 Action

VI. Leisure and Cultural Services Department’s Recreation and Sports Programmes for April 2019 to March 2020 in the Eastern District (DFMC Paper No. 5/19)

20. The Chairman welcomed Mr LUK Chi-kwong, Chief Leisure Manager (Hong Kong East), Ms TAM Shiu-mei, District Leisure Manager (Eastern) and Ms Maria TANG, Deputy District Leisure Manager (District Support) Eastern of the LCSD to the meeting. Ms Maria TANG of the LCSD briefed the meeting on Paper No. 5/19.

21. After discussion, the DFMC approved the LCSD’s Annual Plan of Recreation and Sports Programmes in 2019-20, and agreed to recommend the EDC to earmark $6,894,463 in total for holding the programmes of the year. Meanwhile, the expenditure of the LCSD in March 2020, which amounted to $262,766 in total, would be paid in 2020-21.

Description of Activity Amount of Allocation Recreational and sports activities organised at major venues $2,335,553 and other venues in Siu Sai Wan and Chai Wan Recreational and sports activities organised in sports centres $2,500,000 in , and Recreational and sports activities organised at parks and $995,910 playgrounds Recreational and sports activities organised at major parks $1,063,000

(Post-meeting note: The EDC approved the above-mentioned funding applications at the meeting on 5 March 2019. The LCSD would submit programme information of January to March 2020 to the next term of EDC in early January 2020 for information.)

VII. Report on Leisure and Cultural Services Department’s Recreational and Sports Activities and Facility Management in the Eastern District (DFMC Paper No. 6/19)

22. The Chairman welcomed Mr LUK Chi-kwong, Chief Leisure Manager (Hong Kong East), Ms TAM Shiu-mei, District Leisure Manager (Eastern) and Ms Maria TANG, Deputy District Leisure Manager (District Support) Eastern of the LCSD to

8 Action the meeting. Ms Maria TANG of the LCSD briefed the meeting on Paper No. 6/19.

23. The views and enquiries of 2 Members about the matter were summarised as follows:

(a) Mr WONG Kwok-hing supported the above-mentioned paper. He also thanked the LCSD for accepting the suggestion of expanding the gymnasium in Chai Wan Sports Centre and hoped that the suggestion would be implemented soon.

(b) Mr KU Kwai-yiu asked whether the “Improvement Works of Ancillary Facilities for Persons with Disabilities at Chai Wan Sports Centre” was completed.

24. Ms Maria TANG of the LCSD responded to the views and enquiries of Members as follows:

(a) The LCSD would carry out the expansion works of the gymnasium in Chai Wan Sports Centre at a later stage.

(b) The “Improvement Works of Ancillary Facilities for Persons with Disabilities at Chai Wan Sports Centre” was still in progress.

25. The DFMC noted the above report and endorsed the suggestion of designating the Eastern District Cultural Square as no smoking venue.

VIII. District Minor Works (DMW) Projects Recommended by Eastern District Office 1. Horticultural maintenance for planters, flower pots and amenity areas in Eastern District in 2019-2020 (DFMC Paper No. 7/19)

2. Pre-approved funding for carrying out miscellaneous improvement, refurbishment and/or emergency works in Eastern District in 2019-2020 (DFMC Paper No. 8/19)

26. The Chairman welcomed Ms Hayley KONG, Senior Executive Officer (District Management) and Mr Kenneth LEUNG, Executive Officer (District Management) of the EDO to the meeting.

9 Action

27. Mr Kenneth LEUNG of the EDO briefed the meeting on Paper Nos. 7/19 and 8/19, and said that if Members opined that the facilities in their respective constituencies required refurbishment, repair or improvement, they might propose at the meeting or contact the EDO any time after the meeting to arrange for follow-up actions and explore engineering proposal.

28. The views and enquiries of 5 Members about the matter were summarised as follows:

(a) Mr Eddie TING supported the above-mentioned paper. Taking into account public opinion, he hoped the EDO would plant colourful flowering plants on roadside. He also commented that rubbish was often disposed of in the roadside planters at Finnie Street, Quarry Bay and the planters at Finnie Street Sitting-out Area, and asked the relevant departments to step up cleansing services. In addition, he pointed out that Java Road Playground was dilapidated and hoped that the relevant departments could face-lift the playground if resources permitted.

(b) Mr Dominic WONG supported the proposals set out in the above-mentioned paper. He asked whether there would be additional locations for flower pots, planters and landscaped area. In addition, he hoped the EDO could step up the cleaning of rain shelter to maintain environmental hygiene.

(c) Mr KU Kwai-yiu remarked that the flower pots at Street looked dull and suggested planting flowers and plants with different colours on roadside and make seasonal replacements. He also commented that the plastic sheets of some notice boards were time-worn due to factors such as exposure to the elements, accumulation of dust and hoped that the EDO could make timely replacement.

(d) Mr Stanley HO supported the above-mentioned papers. He indicated that Eastern District covered a large area and required more resources, and more restoration works were required after typhoons Hato and Mangkhut in the past two years when compared with other districts. He remarked that the resources of the EDC were limited and hoped the EDO would timely reflect the situation to the Home Affairs Department (HAD) to avoid affecting the commencement of other proposed DMWs due to shortage of resources.

10 Action

(e) Ms LI Chun-chau supported the above-mentioned papers and hoped the relevant works would commerce as soon as possible. She also praised the EDO for co-ordinating the follow-up works after the onslaught of typhoons.

29. Mr Kenneth LEUNG of the EDO responded to the views and enquiries of Members as follows:

(a) The EDO noted Members’ views on the plant species for roadside planters, and would discuss with contractors and the LCSD the planting of colourful plants, subject to compliance with the relevant greening guidelines of the Development Bureau (DEVB).

(b) The EDO would conduct an on-site inspection on Java Road Playground with relevant Members and representatives of the LCSD after the meeting.

(c) The EDO would urge the contractors to step up the cleansing of planters and had arranged to conduct a full clean-up operation for rain shelters and other outdoor facilities in the district in mid-2019.

(d) The EDO invited Members to propose additional locations for flower pots, planters and landscaped area after the meeting to facilitate the follow-up actions of the EDO.

(e) The EDO would timely arrange for the replacement of damaged plastic sheets of notice boards with regards to the situation and the resources available.

(f) The EDO thanked Members for their support to the works of EDO and would timely relay Members’ concerns about financial resources to the HAD.

30. The Chairman concluded that the EDC had been concerned about the resources allocated to Eastern District and asked the EDO to bid for more resources from the HAD.

31. After discussion, the DFMC approved the two proposed projects and recommended the EDC to allocate $3,227,500 in total under the DMW

11 Action Programme for carrying out the works projects.

(Post-meeting note: (i) The EDO conducted an on-site inspection on Java Road Playground with relevant Members and representatives of the LCSD on the afternoon of 23 February 2019. (ii) The EDC approved the above-mentioned funding applications at the meeting on 5 March 2019.)

IX. Report on the 5th meeting of the DMW & FM Working Group (DFMC Paper No. 9/19)

32. The DFMC noted the report of the aforementioned meeting and recommended the EDC to allocate $761,000 under the DMW Programme for carrying out the two projects mentioned in paragraphs 10 and 11 of the Paper.

(Post-meeting note: The EDC approved the above-mentioned funding applications at the meeting on 5 March 2019.)

X. The Financial and Progress Reports on DMW Projects of Eastern District for the Financial Year of 2018-19 (DFMC Paper No. 10/19)

33. The Chairman welcomed Ms Chowee CHOW, Architect (Works)3, Mr PANG Kam-ping, Senior Inspector of Works (Hong Kong) of the HAD, Ms Maria TANG, Deputy District Leisure Manager (District Support) Eastern, Mr Eddie LO, Senior Executive Officer (Planning)5, Ms LAM Fong, Senior Librarian (Eastern) of the LCSD, Ms Hayley KONG, Senior Executive Officer (District Management), Mr Kenneth LEUNG, Executive Officer (District Management), Ms Carina CHAN, Liaison Officer-in-charge (Community Affairs)2 of the EDO, and Ms Crystal LEUNG, Architectural Assistant of Andrew Lee King Fun & Associates Architects Limited (ALKF) to the meeting.

34. The views and enquiries of 4 Members about the matter were summarised as follows:

“Provision of Rain Shelters and Benches at Shau Kei Wan Service Reservoir Playground” (E-DMW325)

(a) Mr CHIU Chi-keung asked whether the works were still in progress.

12 Action “Provision of a Sitting-out Area adjacent to Heng Fa Chuen Block 30” (E-DMW082)

(b) Mr Stanley HO said that he had previously reflected to the departments concerned that the lighting at the aforementioned venue was too intense and affected the nearby neighborhood. He indicated that although currently the departments concerned had turned off half of the lighting at night, the situation was yet to be improved. He suggested the departments concerned look into further mitigation measures. In addition, he remarked that there were too many flower pots in the central area of the aforementioned venue, which reduced the space available for public use. As such, he hoped the departments concerned could relocate the flower pots to release more space.

“ Construction of Pet Garden at Sheung On Street, Chai Wan” (E-DMW227)

(c) Mr KU Kwai-yiu was concerned about whether the progress of the aforementioned works had been affected by the previous hit of typhoon, and asked the departments concerned about the expected dates of works completion and opening for use.

“Feasibility Study on the Development of a Temporary Community Garden adjacent to Phase II” (E-DMW349)

(d) Mr Eddie TING asked about the results of the feasibility study of the works and hoped that the departments concerned could expedite the works so that the facilities would be opened for use as soon as possible.

“Request to Green the Triangular Temporary Site next to Heng Fa Chuen Bus Terminus”

(e) Mr Stanley HO said that the TD had responded to the request made by the person concerned on the aforementioned works. He reiterated that two years had passed since the works was proposed, and opined that the departments concerned should carry out the works as soon as possible to avoid leaving the site idle and causing wastage.

35. Ms Maria TANG and Mr Eddie LO of the LCSD and Ms Chowee CHOW of the HAD responded to the views and enquiries of Members as follows:

13 Action

LCSD

“Provision of Rain Shelters and Benches at Shau Kei Wan Service Reservoir Playground” (E-DMW325)

(a) The LCSD would follow up on the progress of the works after the meeting.

“Provision of a Sitting-out Area adjacent to Heng Fa Chuen Block 30” (E-DMW082)

(b) The LCSD would follow up on the location of and interval for the flower pots to release more space for public use.

(c) The Works Section of the HAD and the LCSD would take follow-up actions to improve the lighting of the venue afterwards.

“Request to Green the Triangular Temporary Site next to Heng Fa Chuen Bus Terminus”

(d) Currently, the aforementioned works were ranked seventh among all works led by the LCSD and assigned to term consultants. The LCSD would timely implement the works according to the priorities set by the EDC.

HAD

“ Construction of Pet Garden at Sheung On Street, Chai Wan” (E-DMW227)

(e) Based on current progress, the works were expected to be completed in the first quarter of 2019.

“Feasibility Study on the Development of a Temporary Community Garden adjacent to Quarry Bay Park Phase II” (E-DMW349)

(f) The HAD had engaged term consultant to conduct feasibility study and conducted on-site inspection. Currently, the HAD was consulting

14 Action relevant government departments and public utility companies in the hope of obtaining the relevant record plans and comments as soon as possible. The feasibility study was expected to be completed in the second quarter of 2019.

36. The Chairman responded that he hoped the departments concerned could provide proposals on further improving the lighting problem at the sitting-out area adjacent to Heng Fa Chuen Block 30 at the next meeting.

37. After discussion, the DFMC noted the progress and financial reports.

XI. Progress Report of Items Arising from Previous DFMC Meetings (DFMC Paper No. 11/19)

(i) Request the LCSD to Strengthen Regulatory Measures in response to Concerns about High Bacteria Content in the Water from the Drinking Fountains in LCSD parks in the Eastern District Request the Authorities to Conduct Full Investigation and Adopt Rectifying Measures in response to Concerns about the Quality of Water from Drinking Fountains and Cleanliness of Water Supply Facilities at Government Venues

38. The Chairman welcomed Mr LUK Chi-kwong, Chief Leisure Manager (Hong Kong East), Ms TAM Shiu-mei, District Leisure Manager (Eastern), and Ms Maria TANG, Deputy District Leisure Manager (District Support) Eastern of the LCSD to the meeting.

39. The DFMC noted the written reply of the Department of Health (DH).

40. The views and enquiries of 6 Members about the issue were summarised as follows:

(a) Mr Eddie TING thanked the LCSD for following up on the aforementioned issue and improving the situation, and invited Members to visit Quarry Bay Park Phase I to examine the cleanliness of the drinking fountains. The original drinking fountains at the aforementioned venue were replaced by new models with double filtration function. Meanwhile, he stated that the LCSD had arranged to clean the drinking fountains seven times a day and the situation had been satisfactory. He also reflected that users said that the water quality of the drinking water had improved. He urged the LCSD to

15 Action replace the traditional drinking fountains in other parks under its purview with new models to protect public health and reduce public consumption of bottled water out of concerns about the water quality of drinking fountains.

(b) Mr KU Kwai-yiu knew that the LCSD had made improvements to the drinking fountains in its venues, but he hoped that the LCSD could let the users know the date and time of cleaning and replacement of filter cartridges of the drinking fountains so that users could rest assured when using them.

(c) Mr Patrick LEUNG knew that the LCSD had required the cleaning staff to clean the drinking fountains properly, but hoped that the LCSD could put up notices of the cleaning time of the drinking fountains so that users could rest assured when using them. In addition, he enquired about the schedule for the replacement of other traditional drinking fountains.

(d) Mr Howard CHEUNG praised the LCSD for providing detailed information on the relevant standards, guidelines and ordinance in its written reply, but he expressed reservations on LCSD’s statement that no water quality tests were required for the drinking fountains in its venues. He hoped the LCSD and the DH would conduct regular sample tests on the water quality of the drinking fountains in LCSD venues and disclose the relevant water quality test reports to the public and the DFMC.

(e) Mr CHUI Chi-kin said that at the previous meeting, many Members expressed their wish to have the LCSD regularly test the water quality of the drinking fountains in its venues and disclose the test results. He also expressed reservations on LCSD’s view that no water quality tests were required for the drinking fountains in its venues, and worried that similar problems related to the water quality of drinking fountains would occur, hence he hoped the LCSD would provide the reasons for not requiring water quality tests. He also asked whether the arrangement to clean the drinking fountains seven times a day at Quarry Bay Park Phase I would be extended to other LCSD venues.

(f) Mr NGAN Chun-lim asked about the main content of the Health Advice on Using Water Dispensers of the DH and requested the DH to provide

16 Action the updated advice for the DFMC’s reference.

41. Ms Maria TANG of the LCSD responded to the views and enquiries of Members as follows:

(a) The LCSD had put up notices of the dates of replacing filter cartridges at its LCSD venues in Eastern District, and it was the internal guideline of the LCSD to clean the drinking fountains seven times a day, which was also applicable to all LCSD venues with drinking fountains.

(b) The LCSD would replace the drinking fountains at Quarry Bay Park, Chai Wan Park, Cloud View Road Service Reservoir Playground and North Point Service Reservoir Playground successively in the coming year, among which the drinking fountains at Quarry Bay Park and Chai Wan Park were expected to be replaced in the first quarter of 2019. The LCSD was also liaising with the Electrical and Mechanical Services Department (EMSD) regarding the replacement of drinking fountains at Cloud View Road Service Reservoir Playground and North Point Service Reservoir Playground to look into the feasibility and obtain the relevant quotation information.

(c) The LCSD would conduct water quality tests when installing new or replacing drinking fountains.

42. The Chairman concluded by asking the Secretariat to relay Members’ enquiries about the Health Advice on Using Water Dispensers to the DH for reply and asked the LCSD to actively consider Members’ views.

DH, LCSD 43. After discussion, the DFMC agreed to continue to follow up on the item and remove the Environmental Protection Department from the list of the responsible parties for this item.

(Post-meeting note: The Secretariat relayed Members’ enquiries about the Health Advice on Using Water Dispensers to the DH, and the DH replied that the advice was being updated. The updated version would be uploaded to the website of the Centre for Health Protection and the Secretariat would be notified upon the completion of the updating.)

17 Action (ii) Strongly Condemn the Departments Concerned for Ignoring Public Opinion and Wasting Public Money and Request to Re-pave the Entire Boardwalk at the Quarry Bay Promenade with Eco-friendly Wood-plastic Composites with Better Durability

44. The Chairman welcomed Mr LUK Chi-kwong, Chief Leisure Manager (Hong Kong East), Ms TAM Shiu-mei, District Leisure Manager (Eastern) and Ms Maria TANG, Deputy District Leisure Manager (District Support) Eastern of the LCSD, and Mr William WONG, Property Services Manager/Project Management 14 and Miss Heida NG, Property Services Manager/Chai Wan of the Architectural Services Department (ArchSD) to the meeting.

45. The views and enquiries of 7 Members about the issue were summarised as follows:

(a) Mr Eddie TING said that he had consulted the users of the timber boardwalk at the Quarry Bay Promenade about re-paving the entire boardwalk with eco-friendly wood-plastic composites with better durability. He cited a user’s opinion that at venues paved with eco-friendly wood-plastic composites, the floor would bulge and require replacement or repair after two to three years, therefore the use of eco-friendly wood-plastic composites was not recommended. He remarked that currently members of the public would also jog along the promenade from Lei King Wan to Quarry Bay paved with natural granite, therefore, he supported the ArchSD’s proposal of changing the timber boardwalk into natural granite paving to avoid replacing eco-friendly wood-plastic composites within a short time or avoid causing injuries to users again. In addition, he asked the ArchSD about the commencement date for the replacement works after funding approval, and suggested the DFMC carry out on-site inspection at the aforementioned venue.

(b) Mr KU Kwai-yiu opined that although natural granite paving was easy to maintain, it was not suitable for jogging, therefore he suggested the ArchSD remove the metal support systems, level the floor surface and re-pave the floor with eco-friendly wood-plastic composites or other materials suitable for jogging. He also opined that rubber wood was more appropriate than natural granite and members of the public jogged on the promenade paved with natural granite only because there was no alternative.

18 Action

(c) Mr Howard CHEUNG said that the ArchSD was requested to use eco-friendly wood-plastic composites with better durability for pavement in the Paper and enquired about the grounds for the ArchSD to use natural granite paving.

(d) Mr Patrick LEUNG reiterated Members’ wish that the aforementioned venue would be suitable for jogging and indicated that natural granite paving was not an ideal running surface. He expressed concern about the ArchSD’s grounds for not using eco-friendly wood-plastic composites and asked whether there were any other alternatives apart from natural granite paving.

(e) Mr CHUI Chi-kin asked whether jogging activities at the aforementioned venue had been taken into consideration during the design stage of the timber boardwalk. He also expressed concern that whether the damages were due to faulty design and underestimation, and whether there would be any difference if natural granite paving was used instead of the originally designed timber boardwalk and whether the outlook would be affected.

(f) Mr YEUNG Sze-chun opined that users had given positive responses to the use of timber boardwalk and worried that the original characteristics of the boardwalk would be lost if natural granite paving was to be used. He enquired about the time required and the details of the pavement works of natural granite paving, if so determined.

(g) The Chairman stated that the DFMC would decide whether to adopt ArchSD’s proposal to use natural granite paving instead of timber flooring in light of the actual situation. He asked whether the ArchSD could submit funding application after decision was made at the next meeting.

46. Mr William WONG of the ArchSD and Ms TAM Shiu-mei of the LCSD responded to the views and enquiries of Members as follows:

ArchSD

(a) The ArchSD had mentioned that there were other promenades where natural granite paving was used as running surface, and the results were

19 Action satisfactory, therefore the ArchSD suggested to replace the timber flooring with natural granite paving. The ArchSD also understood that natural granite paving might not be the most ideal running surface, but the improvement works had to balance the needs of all aspects, such as the durability of the material.

(b) If the use of natural granite paving was confirmed, the ArchSD would apply for funding in April and funding approval would be expected to obtain in May or June. Then the ArchSD would commence the works after completing the tender exercise in September and it was expected that the works would take around four to five months.

(c) The ArchSD would remove the metal support systems beneath the original timber flooring, level the floor surface with concrete and re-pave the floor with natural granite paving to ensure that the paving was solid and without rugged surface.

LCSD

(d) The aforementioned facilities were designed for stroll and enjoyment of waterfront, and were not mainly for jogging.

LCSD, ArchSD 47. After discussion, the DFMC agreed to make a decision on whether to adopt the ArchSD’s proposal for the use of natural granite paving instead of timber boardwalk at the promenade after conducting an on-site inspection. The DFMC agreed to continue to follow up on the item and remove the Home Affairs Bureau (HAB) from the list of the responsible parties for this item.

(Post-meeting note: The Secretariat had arranged Members and representatives of the LCSD and the ArchSD to conduct an on-site inspection on 7 March 2019.)

(iii) Concern over the Use of Maintenance Materials at the Jogging Track of Quarry Bay Park Requesting the Departments Concerned to Research on a Practical and Effective Mitigation Measure As Soon As Possible Request the Authorities to Expeditiously Formulate Work Plans and Provide a Timetable on Upgrading All Bicycle Facilities along the Jogging Track at Quarry Bay Park and Replacing Soft Plastic Mats in Children’s Playgrounds

20 Action 48. The Chairman welcomed Mr LUK Chi-kwong, Chief Leisure Manager (Hong Kong East), Ms TAM Shiu-mei, District Leisure Manager (Eastern) and Ms Maria TANG, Deputy District Leisure Manager (District Support) Eastern of the LCSD to the meeting.

49. The views and enquiries of 3 Members about the issue were summarised as follows:

(a) Mr CHUI Chi-kin asked about the kind of material to be used for replacing the mats in children’s playgrounds.

(b) Mr Howard CHEUNG enquired about the expected completion date of the improvement works of children’s safety mats.

(c) Mr Patrick LEUNG was concerned about the material used for replacing the mats in children’s playgrounds and the time required for the works.

50. Ms Maria TANG of the LCSD responded to the views and enquiries of Members as follows:

(a) The replacement works of children’s safety mats had commenced and was expected to be completed in June 2019.

(b) As regards repair and maintenance issues, the LCSD would continue to use square mats and had explained the situation to local District Council (DC) members. In addition, the technical team of the LCSD also stated that seamless mats were not covered in its current maintenance contracts. Also, there was a limited number of suppliers of seamless mat laying who could meet the international standards in the market and the cost was higher than that of the square mats commonly used at present. Therefore, as regards Members’ views of the use of seamless mats, the technical team and the relevant works department would look into the relevant information on technologies, laying, cost and maintenance before considering the introduction of seamless mats in future.

LCSD 51. After discussion, the DFMC agreed to continue to follow up on the item and remove the HAB from the list of the responsible parties for this item.

(iv) Improvement Works to Planters at Greig Road Sitting-out Area to Widen the Entrance of the Sitting-out Area

21 Action

52. The Chairman welcomed Mr LUK Chi-kwong, Chief Leisure Manager (Hong Kong East), Ms TAM Shiu-mei, District Leisure Manager (Eastern) and Ms Maria TANG, Deputy District Leisure Manager (District Support) Eastern of the LCSD to the meeting.

53. The views and enquiries of 2 Members about the issue were summarised as follows:

(a) Mr Howard CHEUNG enquired about the expected completion date of the works and whether any part of the road section would be closed during the construction.

(b) Mr Patrick LEUNG thanked the LCSD for accepting Members’ request and implementing the works. He hoped the LCSD would notify residents in the vicinity before commencement of works and see if there was a need to set aside part of the road for the public to cross the road safely. In addition, he asked about the time required for the works.

54. Ms Maria TANG of the LCSD responded that the LCSD was currently applying for funding for the aforementioned works. The works were expected to commence in March and would take around three to four months. The LCSD would examine the need to close part of the venue with works department(s) before commencement of works and would provide the relevant details at a later stage.

LCSD 55. After discussion, the DFMC agreed to continue to follow up on the item.

(v) Concern that Lack of LCSD Lifeguards Might Hinder the Safety of Swimmers

56. The Chairman welcomed Mr LUK Chi-kwong, Chief Leisure Manager (Hong Kong East), Ms TAM Shiu-mei, District Leisure Manager (Eastern) and Ms Maria TANG, Deputy District Leisure Manager (District Support) Eastern of the LCSD to the meeting.

57. The views and enquiries of 3 Members about the issue were summarised as follows:

(a) Mr KU Kwai-yiu said that there were insufficient lifeguards in the last swimming season, and expressed concern that the closure of some swimming facilities due to shortage of manpower would deprive the public of their rights to use the facilities. He asked the LCSD how it would improve the situation in the current swimming season and hoped

22 Action that the LCSD would recruit sufficient lifeguards. He also enquired about the current number of vacancies and the number of lifeguards to be recruited for the swimming pools in Eastern District.

(b) Mr CHUI Chi-kin said that the LCSD had mentioned in a previous meeting that the remuneration package of lifeguards would be improved. He asked about the progress and whether there would be no recruitment of lifeguards on short-term contract basis in future. In addition, he also expressed concern about the schedule of the long-term plan mentioned by the LCSD.

(c) The Chairman asked whether there were sufficient lifeguards at the swimming pools in Eastern District at present.

58. Ms Maria TANG and Ms TAM Shiu-mei of the LCSD responded that, the LCSD was currently recruiting seasonal lifeguards to meet the needs in the swimming season, and there were insufficient lifeguards at the swimming pools in Eastern District. In addition, the LCSD had also recruited permanent civil service lifeguards to meet the demand for lifeguards at swimming pools under the purview of the LCSD, and the swimming pools in Eastern District would seek to create post. Nevertheless, since the recruitment exercise was still in progress, it was difficult to know or estimate the number of vacancies of lifeguards at this stage.

LCSD 59. After discussion, the DFMC agreed to continue to follow up on the item.

(vi) Requesting to Improve the Pet Garden Facilities at Quarry Bay Promenade Maximising the Use of the Pet Garden at Quarry Bay Promenade to Promote a Caring Culture for Animals in the Community/ Urging the Government to Promote Pet Gardens in Cultivating a Community Caring Culture for Animals

60. The Chairman welcomed Mr Eddie LO, Senior Executive Officer (Planning)5 of the LCSD to the meeting.

61. The DFMC noted the written reply of the DEVB.

62. Mr Eddie TING relayed public’s concern about the remoteness of the proposed site for re-provisioning pet garden and opined that the location of the pet garden should not be determined with respect to the personal preference of the land owner. He suggested the land owner submit two to three proposals for DFMC’s consideration before determining the site for re-provisioning the pet garden, instead

23 Action of consulting the EDC after the decision had been made. He also hoped the government departments concerned would strongly request the land owner to commerce work only after a consensus on the re-provisioning site had been reached. In addition, he stated that the land owner had already submitted the planning application for its development plan to the Town Planning Board, and hoped to continue following up the issue at the next meeting.

63. Mr Eddie LO of the LCSD responded that according to the written reply of the DEVB, the DEVB would request the land owner to discuss the proposed re-provisioning site and design of the pet garden with EDC timely. The LCSD would also relay Members’ views to the DEVB.

64. The Chairman concluded that it was necessary for the DEVB to consult the EDC on the proposed re-provisioning site of the pet garden and maintain close contact with DC members concerned. He also requested the LCSD to relay Members’ views to the DEVB.

DEVB, LCSD 65. After discussion, the DFMC agreed to continue to follow up on the item.

(Post-meeting note: The DFMC wrote to the DEVB on the aforementioned item and follow-up item no. 8 on 31 January 2019 and the reply of the DEVB had been incorporated in the progress report of the 8th meeting.)

(vii) Protecting the Woodside Site and Building a Tai-chi Leisure Trail

66. The DFMC noted the written replies of the Education Bureau (EDB) and Civil Engineering and Development Department (CEDD).

EDB, PlanD, 67. After discussion, the DFMC agreed to follow up on the item upon further CEDD progress.

(viii) Quarry Bay Park Phase II (Stages 2 and 3) –Progress Report Request to Develop the Open Space next to Quarry Bay Park Phase II into a Rest Garden/Implementation of the “Temporary Community Garden Programme”

68. The Chairman welcomed Mr Eddie LO, Senior Executive Officer (Planning)5 of the LCSD to the meeting.

24 Action 69. The DFMC noted the written reply of the DEVB.

70. The views and enquiries of 2 Members about the issue were summarised as follows:

(a) Mr Eddie TING enquired about the progress of re-provisioning the vehicle depot of the Food and Environmental Hygiene Department (FEHD) and the vehicle detention and examination centre of the , including from the date of funding application for the works to the Legislative Council, and whether there was any updated progress and schedule from the ArchSD. He remarked that the item had been discussed for a long time and hoped the Chairman would request the government departments concerned to give an account of the development, instead of consulting the EDC after the proposal had been finalised.

(b) Mr Patrick LEUNG opined that the development plan of the rest garden at Quarry Bay Park Phase II (Stages 2 and 3) had been formulated for a long time, and the relevant departments had been taking forward the plan to relocate some of the facilities on the proposed development site to the Chai Wan Government Complex and Vehicle Depot. As such, he urged the DEVB and the LCSD to commence the planning work of Quarry Bay Park Phase II (Stages 2 and 3) and carry out consultation exercise as soon as possible to facilitate a smooth implementation of the plan in the future.

71. Mr Eddie LO of the LCSD responded that the LCSD would keep in view the specific proposal by the DEVB on the long term development of the site and would take follow-up actions when appropriate.

72. The Chairman concluded that as both of the follow-up item no. 6 and the aforementioned item involved the long term planning by the DEVB, he suggested writing to the DEVB to relay the DFMC’s concern over the two issues and hoped the DEVB would give an account of the specific proposals to the EDC as soon as possible.

DEVB, LCSD 73. After discussion, the DFMC agreed to write to the DEVB and follow up on the item upon further progress.

(Post-meeting note: The DFMC wrote to the DEVB on 31 January 2019.)

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(ix) Requesting to Review the Use of Shau Kei Wan Market to Provide Residents with Appropriate District Facilities Future Development of Shau Kei Wan Market Requesting a Change in Use of Shau Kei Wan Market

74. The DFMC noted the written replies of the FEHD, Government Property Agency (GPA) and Planning Department (PlanD).

FEHD, GPA, PlanD 75. After discussion, the DFMC agreed to follow up on the item upon further progress.

(x) Concern about Material Safety of the Artificial Turf Pitch at Quarry Bay Park (Phase 1)

LCSD, ArchSD 76. After discussion, the DFMC agreed to follow up on the item upon further progress.

(xi) Replacement of Children’s Playground Facilities at Greig Park

LCSD 77. After discussion, the DFMC agreed to follow up on the item upon further progress.

(xii) Requesting the Leisure and Cultural Services Department to Provide More Children’s Recreational Facilities in the Areas Concerned and to Proactively Follow up on the Renovation of the King’s Road Playground in North Point

LCSD 78. After discussion, the DFMC agreed to follow up on the item upon further progress.

(xiii) Requesting the Government to Set up an Inter-departmental Working Group for Establishing an Integrated Database on Underground Facilities

DEVB, Highways 79. After discussion, the DFMC agreed to follow up on the item upon further Department progress.

XII. Date of the next meeting

80. The meeting ended at 4:40 pm. The 8th Meeting of the DFMC would be held at 2:30 pm on 11 April 2019 (Thursday).

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Eastern District Council Secretariat April 2019

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