Table of Contents Executive Summary ..................................................................................................................................... 3 Organizational Profile (Brief Overview) ...................................................................................................... 4 Statement of Commitment ......................................................................................................................... 4 Individuals Responsible for Directing/Implementing the Affirmative Action Plan .................................... 6 A. President ........................................................................................................................................... 6 B. Affirmative Action Officer ................................................................................................................. 7 C. Human Resources Director ................................................................ Error! Bookmark not defined. D. Americans with Disabilities Act Title I Coordinator .......................................................................... 9 E. Americans with Disabilities Act Title II Coordinator ....................................................................... 11 F. All Employees .................................................................................................................................. 12 Communication of the Affirmative Action Plan ........................................................................................ 13 Internal Methods of Communication ................................................................................................. 13 External Methods of Communication ................................................................................................. 13 Underutilization Analysis and Affirmative Action Goals ........................................................................... 15 Availability: .......................................................................................................................................... 16 Separation and Retention Analysis by Protected Groups ........................................................................ 18 Women ................................................................................................... Error! Bookmark not defined. Minorities ............................................................................................... Error! Bookmark not defined. Individuals with Disabilities.................................................................... Error! Bookmark not defined. Veterans ................................................................................................. Error! Bookmark not defined. Program Objectives, Identified Barriers, and Corrective Action to Eliminate Barriers ............................ 19 Program Objectives ............................................................................................................................. 22 Methods of Auditing, Evaluating, and Reporting Program Success ......................................................... 31 Pre-Employment Review Procedure/Monitoring the Hiring Process ................................................. 31 Appendix ................................................................................................................................................... 33 Minnesota State’s Equal Opportunity and Non-discrimination in Employment and Education Policy .......................................................................................................................................... 33 Minnesota State’s Report/Complaint of Discrimination/Harassment Investigation and Resolution Procedure ................................................................................................................................... 36 Statewide ADA Reasonable Accommodation Policy Statewide HR/LR Policy #1433: ADA Reasonable Accommodation Policy ........................................................................................... 45 Evacuation Procedure for Individuals with Disabilities or Otherwise in Need of Assistance ............. 59 Utilization Analysis Tables ................................................................................................................... 62 Separation Analysis Tables…………………………………………………………………………………………………………….65 Other System Office or College Documents…………………………………………………………………………………..73 M State 2018-2020 Affirmative Action Plan 2 Executive Summary Review revealed underutilization of the following protected group(s) in the following job categories: Table 1. Underutilization Analysis of Protected Groups PROTECTED GROUPS Job Categories Racial/Ethnic Indiv. With Women Veterans Minorities Disabilities Officials/Administrators XX XX Professionals-Faculty XX XX XX Professionals-Non-Faculty XX XX Technicians XX Office/Clerical/Paraprofessionals XX XX XX Skilled Craft Service Maintenance XX XX Once approved, information about how to obtain or view a copy of this plan will be provided to every employee of the College. Our intention is that every employee is aware of the College’s commitments to affirmative action and equal employment opportunity. The plan will also be posted on the College’s website and maintained in the Human Resources Office. This Affirmative Action Plan meets the requirements as set forth by Minnesota Management and Budget, and contains affirmative action goals and timetables, as well as reasonable and sufficiently assertive hiring and retention methods for achieving these goals. ________________________________________ _______7/31/18________________ Affirmative Action Officer (date) ________________________________________ ________7/31/18_______________ Human Resources Director (date) ________________________________________ _________7/31/18______________ President (date) M State 2018-2020 Affirmative Action Plan 3 Organizational Profile Minnesota State Community and Technical College’s (M State) vision is "A success story for every student," and your success is our No. 1 priority, whether you are attending one of our four campuses in Detroit Lakes, Fergus Falls, Moorhead or Wadena, or taking classes online or at an off-site location. We are here to serve you, no matter what stage you're at in your educational journey. Our students come to M State for a variety of reasons - for career and technical training programs, for transfer education, for enhancing their job skills to become a better employee or for the pleasure of lifelong learning. We recognize that every M State student has a story and brings their life experiences and dreams into our classrooms, and we are honored to have the privilege of working with you to meet your educational goals. Our faculty and staff are "all in" in their dedication to the values of integrity, inclusion and innovation reflected in our programs and in the support we offer to our students. M State takes pride in its beautiful campuses, and we invite you to visit our buildings and classrooms to see our mission in action: "We welcome all students and engage them in shaping their futures and their communities." Learn more about M State's program and career opportunities, our affordability, the services we provide to all students and the many ways we help to strengthen business and industry development in our region through Workforce Development Solutions. Statement of Commitment This statement reaffirms M State is committed to Minnesota’s statewide affirmative action efforts and providing equal employment opportunity to all employees and applicants in accordance with equal opportunity and affirmative action laws. I affirm my personal and official support of these policies which provide that: No individual shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in programs, services, and activities, or subject to harassment, on the basis of race, sex (including pregnancy), color, creed, religion, age, national origin, sexual orientation, gender expression, gender identity, disability, marital status, familial status, status with regard to public assistance, or membership or activity in a local human rights commission. The prohibition of discrimination on the basis of sex precludes sexual harassment, gender- based harassment, and harassment based on pregnancy. This college is committed to the implementation of the affirmative action policies, programs, and procedures included in this plan to ensure that employment practices are free from M State 2018-2020 Affirmative Action Plan 4 discrimination. Employment practices include, but are not limited to the following: hiring, promotion, demotion, transfer, recruitment or recruitment advertising, layoff, disciplinary action, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. We will provide reasonable accommodation to employees and applicants with disabilities. This college will continue to actively promote a program of affirmative action, wherever minorities, women, and individuals with disabilities are underrepresented in the workforce, and work to retain all qualified, talented employees, including protected group employees. This college will evaluate its efforts, including those of its directors, managers, and supervisors, in promoting equal opportunity and achieving affirmative action objectives contained herein. In addition, this college/university