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Regular Meeting of the Board of Directors March 12, 2019 Minutes

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Regular Meeting of the Board of Directors March 12, 2019 Minutes Regular Meeting of the Board of Directors March 12, 2019 Minutes The Regular Meeting of the Board of Directors of the Las Vegas Convention and Visitors Authority (LVCVA) was held on March 12, 2019, at the Las Vegas Convention Center, 3150 Paradise Road, Las Vegas, Nevada 89109. This meeting was properly noticed and posted in compliance with the Nevada Open Meeting Law. Board of Directors Present unless otherwise noted Commissioner Larry Brown, Chair Mr. Tom Jenkin Mr. Bill Noonan, Vice Chair Mr. Gregory Lee……………………………..absent Mayor Pro Tem Peggy Leavitt, Secretary Councilman John Marz Mr. Chuck Bowling, Treasurer Councilman George Rapson….……via telephone Councilwoman Michele Fiore Ms. Mary Beth Sewald…..........……via telephone Mayor Carolyn Goodman Ms. Marilyn Spiegel Mayor Pro Tem Pamela Goynes-Brown Commissioner Lawrence Weekly Steve Hill, CEO/President Luke Puschnig, Esq., CEM, Legal Counsel Ed Finger, Chief Financial Officer LVCVA Executive Staff in Attendance Cathy Tull, Chief Marketing Officer Brian Yost, Chief Operating Officer Barbara Bolender, Chief People Officer Terry Jicinsky, Senior Vice President of Operations OPENING CEREMONIES – CALL TO ORDER Chairman Larry Brown called the meeting to order at 9:00 a.m. INVOCATION The invocation was delivered by Father Ron Zanoni of St. James the Apostle Roman Catholic Church. FLAG SALUTE The Pledge of Allegiance followed the invocation. COMMENTS FROM THE FLOOR BY THE PUBLIC Aleta Dupree commented on the importance of Item 9, and provided history on underground transportation systems. Ken Evans, President of the Urban Chamber of Commerce expressed appreciation for the Urban Chamber of Commerce being given the opportunity to participate in the recent NASCAR Weekend. Mr. Evans provided a summary of the activities conducted during that weekend, and provided information on charitable causes that benefitted from the event. Chair Larry Brown reminded the public to keep their comments to the posted agenda items. Las Vegas Convention and Visitors Authority Regular Meeting of the Board of Directors March 12, 2019 Minutes Page 2 of 13 Ed Uehling expressed his excitement for Agenda Item 9, provided cost information pertaining to the light rail system, commented on additional information not included in the February 12, 2019, Regular Meeting of the Board of Directors minutes regarding travel and the LVCVA’s past influence on tourism, and commented on a Rugby event that will not be returning to Las Vegas. APPROVAL OF AGENDA AND MINUTES APPROVAL OF Vice Chair Bill Noonan moved and it was carried by unanimous vote of the voting THE AGENDA members present, to approve the March 12, 2019, Regular Meeting of the Board of AND MINUTES Directors’ agenda, and the February 12, 2019, Regular Meeting of the Board of Directors’ minutes. Member George Rapson, via telephone, expressed that he was having a hard time hearing. PRESENTATIONS – DISCUSSION AND POSSIBLE ACTION Presentations by the Las Vegas Convention and Visitors Authority Staff Terry Jicinsky, Senior Vice President of Operations, delivered a video presentation on the Las Vegas Convention Center District (LVCCD) expansion including highlights on meeting rooms, concrete reinforcements, exhibit hall, completion status, and number of workers on the project. Barbara Bolender, Chief People Officer, recognized LVCVA Senior Director of Global Development Rafael Villanueva, for being named Tourism Summit Person of the Year at the North American Journeys Receptive Tour Operators Tourism Summit, and recognized Ray Suppe, LVCVA Vice President of Customer Safety, for his appointment on the Board of Directors for the Exhibition and Services Contractor Association. Brian Yost, Chief Operating Officer, delivered a video presentation on the following operations highlights: • International Wireless Communications Expo – March 4-7 • International Pizza Expo – March 4-7 • Associated Surplus Dealers (ASD) Market Week – March 17-20 • Nightclub & Bar Show – March 25-27 Cathy Tull, Chief Marketing Officer, delivered a video presentation on the following marketing highlights: • Green lighting of the Las Vegas Welcome Sign – March 14 • Vegas Uncork’d – May 9-12 • Marketing Initiatives - Airline Developments: o Routes Americas Conference – Winner of Best Destination Marketing Award o American Airlines’ recent announcement of their application for operation of nonstop service from Tokyo - Public Relations Efforts o Series of stories in USA Today o LA Times story on Country Music A-listers booking shows in Laughlin Las Vegas Convention and Visitors Authority Regular Meeting of the Board of Directors March 12, 2019 Minutes Page 3 of 13 Mr. Hill recognized the success of Ultimate Sports Weekend, thanked Lisa Motley, LVCVA Director of Sports Marketing and Special Events, and thanked Jackie Dennis, LVCVA Director of Communications, for her assistance in communications efforts with recent news surrounding the LVCVA. This was an information item and did not require Board action. STAFF REPORTS – DISCUSSION AND POSSIBLE ACTION MARKETING DIVISION ITEM 1. American Society of Association Executives (ASAE) Annual Meeting & Exposition – Columbus, OH – August 10-13, 2019 Ms. Tull requested the Board of Directors consider: 1) Approval of an estimated expenditure of $149,100 for expenses associated with the LVCVA participating in the American Society of Association Executives (ASAE) Annual Meeting & Exposition, August 10-13, 2019, in Columbus, OH; 2) Authorizing the Chief Executive Officer (CEO)/President to execute the contract documents; and 3) Authorizing any residual unexpended balances from this authorization to revert to available general funds. Fiscal Impact FY 2020 $149,100 Estimated expenditure Treasurer Chuck Bowling disclosed that Mandalay Bay will be hosting a lunch in relation to the 2020 ASAE show. Treasurer Bowling moved and it was carried by unanimous vote of the voting members present, including Member George Rapson and Member Mary Beth Sewald via telephone, to: 1) Approve an estimated expenditure of $149,100 for expenses associated with the LVCVA participating in the American Society of Association Executives (ASAE) Annual Meeting & Exposition, August 10-13, 2019, in Columbus, OH; 2) Authorize the Chief Executive Officer (CEO)/President to execute the contract documents; and 3) Authorize any residual unexpended balances from this authorization to revert to available general funds. ITEM 2. Corporate Event Marketing Association (CEMA) Summit Networking Event – Las Vegas, NV – July 22, 2019 Ms. Tull requested the Board of Directors consider: 1) Approval of an estimated expenditure of $167,000 for expenses associated with the LVCVA sponsoring the Corporate Event Marketing Association (CEMA) Summit Networking Event, July 22, 2019; 2) Authorizing the Chief Executive Officer (CEO)/President to execute the contract documents; and 3) Authorizing any residual unexpended balances from this authorization to revert to available general funds. Fiscal Impact FY 2020 $167,000 Estimated expenditure Treasurer Bowling moved and it was carried by unanimous vote of the voting members present, including Member Rapson and Member Sewald via telephone, to: 1) Approve of an estimated expenditure of $167,000 for expenses associated with the LVCVA sponsoring the Corporate Event Marketing Association (CEMA) Summit Networking Event, July 22, 2019; 2) Authorize the Chief Executive Officer (CEO)/President to execute the contract documents; and 3) Authorize any residual unexpended balances from this authorization to revert to available general funds. Las Vegas Convention and Visitors Authority Regular Meeting of the Board of Directors March 12, 2019 Minutes Page 4 of 13 ITEM 3. IMEX America – Las Vegas, Nevada – September 10-12, 2019 Ms. Tull requested the Board of Directors consider: 1) Approval of an estimated expenditure of $415,700 for expenses associated with the LVCVA participating in the IMEX America trade show, September 10-12, 2019, in Las Vegas, NV; 2) Authorizing the Chief Executive Officer (CEO)/President to execute the contract documents; and 3) Authorizing any residual unexpended balances from this authorization to revert to available general funds. Fiscal Impact FY 2020 $415,700 Estimated expenditure Vice Chair Noonan moved and it was carried by unanimous vote of the voting members present, including Member Rapson via telephone, to: 1) Approve an estimated expenditure of $415,700 for expenses associated with the LVCVA participating in the IMEX America trade show, September 10-12, 2019, in Las Vegas, NV; 2) Authorize the Chief Executive Officer (CEO)/President to execute the contract documents; and 3) Authorize any residual unexpended balances from this authorization to revert to available general funds. ITEM 4. LVCVA.com Website Redesign Ms. Tull requested the Board of Directors consider: 1) Approval of an estimated expenditure of $290,000 for the LVCVA.com website redesign and; 2) Authorizing any residual unexpended balances from this authorization to revert to available general funds. Fiscal Impact FY 2019 $162,000 Estimated expenditure FY 2020 $128,000 Estimated expenditure Member Carolyn Goodman asked if this was part of the contract or if there was a Request for Proposal (RFP) for the redesign, to which Ms. Tull answered the creative piece is part of R&R’s contract, the High Lantern retainer will be used for a large portion of the Corporate Communication piece along with additional funds requested in this agenda item, and the work with Simpleview is in addition to their current
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