(For official use only) CENSUS ()F INDIA 1991 SERIES-8 HARYANA PART I .. A ADMINISTRATION REPORT-ENUMERATION v. s. C H A U D H R I Director Of Census Operations, Haryana CONTENTS Page CHAPTER I In troduct ion CHAPTER n Preparatory Steps 3 CHAPTER 1ll Preparations for the Census 10 CHAPTER IV Building up of the Organisation 18 CHAPTER V Touring and Training Programmes 21 CHAPTER VI Census Schedules and Instructiolls-Translation, Printing and Distribution 23 CHAPTER VII Procurement of Maps 2-:5 GHAPTER VTlI Preparation of Rural and Urban Frame 27 CHAPTER IX Enumeration Agency 36 CHAPTER X Houselisting Operations 38 CHAPTER Xl Enumelation 43 CHAPTER XU Issue of Directives by Central Government, State Govern.ment etc. to facilitate Census Operations 53 CHAPTER XII I General 55 CHAPTER XIV Post Enumeration Check and Census Evaluation Study 61 CHAPTER XV Conclusions and Acknowledgements ANNEXlJRES ANNEXURE A Government of India circulars and letters issued in connection with 1991 Census 67 ANNEXURE B List of Census circulars issued by the office of Registrar-General, India 89 ANNEXURE C State Government Circulars and letters issued In connection with 1991 Census 93 ANNEXURE 0 Circulars, letters and statements of the office of Director of Census Operations, Haryana relating to 1991 Census 103 ANNEXURE E Census Act, 1948 and notifications issued thereunder 173 ANNEXURE F Census Schedules and their Instructions 187 (iii-iv) CHAPTER I INTRODUCTION The Administration Report has been drafted in I did not have any difficulty in carrying out either keeping with the past practice whereby the Director the house-listing operation or the actual enumeration of Census Operations leaves behind a detailed report because every thing was thoroughly well planned and covering administrative and organisational matters for adequate provision had been made to meet any con­ the benefit of the successor. tingency. 1 had worked as a Supervisory Officer and Returning Offi"cer for the Assembly and Parliamentary I took over as Director of Census Operations, Elections in my capacity as Sub Divisional Officer (C) Haryana on 17th July, 1989. To be very frank, my and Deputy Commissioner more than once and to appointment against this post was more as an act of me census taking was only an extension of this exercise compulsion on my part rather than an act of volition. on a bigger scale; We were always amongst the 1st Anyhow, I had the satisfaction of sitting in a calm and two or three States to complete the job on time. I quite corner, undisturbed by any visitor from the cannot claim any credit fpr the quality of the work public or any telephone call from any politician. It done as compilation work is still continuing and time was a literary type of job and I had a flair for writing will only tell about it. We did encounter some difficul­ from my college days. I was a Post-Graduate in ties in accomplishing the task but we overcame them English literature from Delhi University, and so I as we had kept sufficient cushion in the time schedule thought I could give a personal touch and show my for accomplishing various tasks. TIle State Govern­ special worth in writing the census reports. The Census ment created four new districts and 3 new tahsils Reports are a record of historic importance and the and upgraded four sub-tahsils to Tahsils in October, idea that I will leave my 'footprints on the sands of 1989. This also affected the composition of other time' greatly inspired me. districts and tahsils and we had to revise/redraw the working maps of districts and tahsils afresh as the Afler a brief stint in the office, I stopped looking Houselisting Operation was to be conducted in May, back and started planning and making arrangements 90 according to the territorial jurisdiction of admini­ for the show. It dawned upon me that the success of strative units. The district and tahsil maps and tahsil­ the show depended entirely on the initiative and fore­ wise village lists had to be updated and got authenti­ sight of the Director of Census Operations. I was lucky cated by December, 1989 by running against time. in having a couple of officers in the Directorate who There were constant pressures on the State Govern­ were quite thorough in their job and who could be ment to re-align the boundaries of tahsils and districts depended upon for anything. These qualities generally in the months that followed but I was able to impress go iII together these days. I also had an added advantage on the Government the need to freeze the boundaries in sofar as taking work from the officers in the field if the data to be collected by us was to conform to was concerned. Most of the officers posted as SDOs the territorial jurisdiction of the administrative units. (C) and Tahsildars had worked under me in one Frequent transfers of the officers whom we had desig­ capacity or the other and they had personal regard nated as Census Officers also created some pro6fems for me. Some of the Deputy Commissioners had also for us. worked with me while others were quite junior to me and they also had great regard for me. A phone call The purpose of writing the Administrative Report from me will make them run and deliver the goods. is like the practice of writing handing-over notes by They felt embarrassed when I dropped at their place the British Officers for their successors so that they unannounced to discuss and review the arrangement could acquaint themselves with the problems faced made by them. by their predecessors and gain from their experience in solving such problems. I would like to make a few Immediately after taking over, I wrote a D.O. letter suggestions for conducting this gigantic exercise smoothly in future which is a decennial feature in ~he to the Deputy Commissioners in the State introduc­ country. ,. ing myself as the Director of Census Operations and impressing upon them the need to gear up the offiCial 1. The Director of Census Operations is appointed machinery for the task ahead. A calendar of various ~or a period of three to four years. An officer belong... items of work which were to be undertaken in connec­ mg to I.A.S. cadre is generally appointed to this post tion with houselisting operations and actual enumera­ The Directorate is run without a Director for six to tion was also drawn, taking care that there was seven years in the decade. It is true that there is not sufficient cushion in the timeframe fixed for the various enough justification for having a whole time Director activities to meet the deadline. I requested the Com­ during this slack period of six to seven years but it missioners of the Divisions who were personally known will be in the interest of the organisation if an officer to me to fix up meetings of the Deputy Commissioners, of the I.A.S. cadre of the concerned State such as Sub Divisional Officers (C), City Magistrates and Joint Secretary Revenue or Joint Secretary Local District Statistical Officers at the Divisional Head­ Government is designated as ex-officio Director ot quarters. I explained the basics of whole operation Census Operations during this period. to these officers in these meetings who were supposed later on to act as Principal Census Officers, Sub­ 2. House numbering should be made the responsi-­ Divisional Census Officers and District CensllS Officers. bility of the State Government. The State Gove~l 2 can get work done through the local bodies or panch a­ such an embargo on the States from the date of notifi­ yats. If the houses are numbered permanently in the cation of its intention to hold elections for the parlia­ urban and rural areas, the task of census taking will mentary as well as State Legislative Assemblies and as not only be made much easier but it will also improve such it should not be difficult to make the States agree the quality of the data collected. to this proposition by the Government of India. 3. The State Government should be restrained from 5. Adequate funds should also be made available changing the boundaries of its administrative units by to the Director of Census Operations for carrying out making suitable provision in the Census Act or the pUblicity. rules framed thereunder during the period of 18 months preceding the date of commencement of actual enume­ 6. The Director of Census Operations has to enlist ration. the cooperation of all sorts of people. Some discre­ tionary funds should also be made available to the 4. The State Governments should also be made t,9 Directors of Census Operations to reward officials such give a commitment that no officer/official entrusted as Chowkidars of Rest Houses, employees of Post with the duties of Census Officer is transferred after & Telegraph Department and Telephone Department he has been imparted training till the whole oeeratiop. and non-officials such as members of Village Panchayat is over. The Election Commission of India Imposes who render help and cooperation in taking of census. CHAPTER II PREPARATORY STEPS The preparations for conducting the f991 Census (places with a municipality/cantonment board) and at the State level were commenced with the receipt of 10 census towns. A census town is a place (a village Circular No. 1 issued vide letter No. 9/12/87-CD since it is not a statutory t~n) which satisfies the (CEN) dated 24-6-1987 of the Registrar General, following criteria :- India on the "Planning for 1991 Census-Jurisdic­ (i) A minimum population of 5,000; tional changes and list of villages" (Annexure A page 69).