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BFSAI East Cove Port: Safety and Environmental Management

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BRITISH FORCES SOUTH ATLANTIC ISLANDS EAST COVE PORT SAFETY & ENVIRONMENT MANAGEMENT SYSTEM Current Edition: Version 1 – Effective: Apr 2017 Next Edition: Sep 2017 Intentionally left blank for print pagination ECP SEMS Version 1 – Apr 17 UNCONTROLLED COPY WHEN PRINTED OVERVIEW 1. This East Cove Port (ECP) Safety and Environment Management System (SEMS) is a living document that will be regularly updated throughout the life of port operations. As such, hard copies remain uncontrolled. Responsibility for the maintenance of the ECP SEMS resides with the East Cove Queen’s Harbour Master (QHM). The SEMS will be reviewed at least annually and as the result of any of the following: a. Major organisational changes within the port; b. Changes in IMO, MCA or Command policy; c. Changes in military or civil safety legislation; d. Changes to the Port Marine Safety Code (PMSC); e. Changes to current best practice; f. In response to any significant incidents or accidents; g. Experience gained from operating this SEMS. 2. Disclaimer. Nothing contained within this manual removes the responsibility of any Duty Holder (DH) to comply with the law and MOD requirements. Prepared by: Cdr W Dawson RN Mr G Holden QHM – Delivery Duty Holder PSM Signature: Original signed Original signed Date: Apr 17 Apr 17 Authorised by: Cdre D N Bone RN CBFSAI – Operating Duty Holder Signature: Original signed Date: Apr 17 Distribution: Internal External CBFSAI Defence Maritime Regulator COS BFSAI Captain Port Operations CMD SEC BFSAI FIG Marine Office DCOS OPS JFC ACOS JCOS DCOS SPT JFC CESO CO JFLU RN Safety Centre SO2 J3 MAR ECP SEMS Version 1 – Apr 17 UNCONTROLLED COPY WHEN PRINTED i AMENDMENT RECORD SHEET AL Date of Issue Date Incorporated Signature and Name Original Apr 17 Cdr W Dawson RN ECP SEMS Version 1 – Apr 17 UNCONTROLLED COPY WHEN PRINTED ii TABLE OF CONTENTS i. Overview ii Amendment Record Sheet iii-vii Table of Contents vii List of Figures, vii List of Tables and Annexes viii Foreword - Commander British Forces South Atlantic Islands ix Introduction CHAPTER 1: LEGISLATIVE, GOVERNANCE & REGULATORY FRAMEWORK 1.1 Legislative Framework 1-1 1.2 Regulatory Framework 1-1 1.3 East Cove Port Governance 1-2 1.4 Governance Briefings and Meetings 1-4 CHAPTER 2: POLICY & SETTING THE STANDARD 2.1 Policy 2-1 2.2 Role of the Port 2-1 2.3 Delivery 2-1 2.4 Enforcement 2-2 2.5 Performance Standards 2-2 CHAPTER 3: ORGANISATION, ROLES & RESPONSIBILITIES 3.1 Organisation 3-1 3.2 Roles & Responsibilities 3-2 3.3 Terms of Reference 3-2 CHAPTER 4: RISK IDENTIFICATION AND MANAGEMENT 4.1 Introduction 4-1 4.2 Definitions 4-1 4.3 Stages 4-1 ECP SEMS Version 1 – Apr 17 UNCONTROLLED COPY WHEN PRINTED iii 4.4 Reference Publications 4-1 4.5 Hazard Log 4-2 4.6 Risk Assessments 4-2 4.7 Risk Reporting, Review & Transfer 4-3 4.8 Consultation 4-4 CHAPTER 5: PERSONNEL, TRAINING AND COMPETENCE 5.1 Summary 5-1 5.2 Recruitment 5-1 5.3 Competence Standards 5-1 5.4 Queen’s Harbour Master 5-1 5.5 Deputy Queen’s Harbour Master 5-2 5.6 Port Services Manager 5-2 5.7 Pilots 5-2 5.8 Marine Services Contract 5-3 5.9 Competence & Training for Small Boats 5-3 5.10 Local Port Service 5-4 5.11 Training 5-4 5.12 Team Briefing 5-5 5.13 Training Records 5-5 CHAPTER 6: EMERGENCY PREPAREDNESS & RESPONSE 6.1 Emergency Preparedness – Higher Level Plans 6-1 6.2 Civil Contingencies Act and Falklands Legislation 6-1 6.3 Oil Spill Response 6-2 6.4 Explosives 6-4 6.5 Dangerous Substances 6-4 6.6 Fumigants 6-5 6.7 Dangerous Vessels 6-5 6.8 Liaison with Emergency Services 6-5 6.9 Search & Rescue 6-5 6.10 East Cove Port Emergency Response 6-6 6.11 Control of Hazardous Activity 6-6 ECP SEMS Version 1 – Apr 17 UNCONTROLLED COPY WHEN PRINTED iv CHAPTER 7: CONSERVANCY, ENVIRONMENT & CONSERVATION 7.1 Conservancy Policy of East Cove Port 7-1 7.2 Hydrography 7-1 7.3 Promulgation of Survey & Navigation Information 7-2 7.4 Aids to Navigation 7-2 7.5 Wrecks 7-3 7.6 Salvage 7-3 7.7 Regulation of Harbour Works 7-3 7.8 Environment 7-4 7.9 Conservation 7-4 CHAPTER 8: MANAGEMENT OF NAVIGATION 8.1 Policy 8-1 8.2 Byelaws and Directions 8-1 8.3 Public Right to Navigation 8-1 8.4 Local Port Service 8-1 8.5 Traffic Management 8-2 8.6 AIS 8-2 8.7 Port Passage Plan 8-2 8.8 Harbour Patrols 8-3 8.9 Recreational Navigation 8-3 8.10 Shore Side Life Saving Equipment 8-4 8.11 Subsea Pipelines 8-4 8.12 Anchorages 8-4 8.13 Prevailing Conditions 8-4 CHAPTER 9: PILOTAGE ARRANGEMENTS 9.1 Policy 9-1 9.2 Competent Harbour Authority 9-1 9.3 Provision of Pilotage Service 9-1 9.4 Pilotage Regulations 9-1 9.5 Pilotage Directions 9-1 9.6 Responsibilities of the Ship under Pilotage 9-2 9.7 Pilot Boarding and Landing Arrangements 9-2 ECP SEMS Version 1 – Apr 17 UNCONTROLLED COPY WHEN PRINTED v 9.8 Pilotage Briefings 9-3 9.9 Pilot Authority 9-3 CHAPTER 10: TOWAGE ARRANGEMENTS 10.1 Policy 10-1 10.2 East Cove Port Tug Arrangements 10-1 10.3 Tug Safety Management & Classification 10-1 10.4 Towage Directions 10-1 10.5 Control of Tugs during Towage 10-1 10.6 Responsibility of the Towed Vessel to the Tug 10-2 10.7 Dead Tows and Project Towage 10-2 10.8 Salvage and Search & Rescue 10-2 CHAPTER 11: MARINE SERVICES 11.1 Policy 11-1 11.2 East Cove Port Marine Services Arrangements 11-1 11.3 Regulation of East Cove Craft 11-1 11.4 Workboats and Pilot Craft 11-1 11.5 Commercial Diving 11-2 11.6 Recreational Diving 11-2 11.7 Mooring 11-3 CHAPTER 12: INCIDENT REPORTING & INVESTIGATION 12.1 Policy 12-1 12.2 Purpose 12-1 12.3 Definitions 12-1 12.4 Incidents involving Death or Crime 12-2 12.5 Drink or Drugs 12-2 12.6 Statutory Reporting Requirements 12-3 12.7 Publishing Information 12-6 12.8 Release of Information 12-6 12.9 Relationship with BFSAI Theatre Health & Safety Officer (THSO) 12-6 ECP SEMS Version 1 – Apr 17 UNCONTROLLED COPY WHEN PRINTED vi CHAPTER 13: QUALITY ASSURANCE & IMPROVEMENT 13.1 Policy 13-1 13.2 Assurance Process 13-1 13.3 Quality Management 13-1 13.4 Equipment Care 13-1 13.5 Joint Establishment Table 13-2 13.6 Fire Safety Management 13-2 13.7 Infrastructure Assurance 13-2 13.8 Hazard Log and Risk Assessment Review 13-2 13.9 Operating Procedures 13-2 13.10 Security 13-2 13.11 Internal Assurance 13-2 13.12 Continuous Improvement 13-3 CHAPTER 14: RECORD & PUBLISH 14.1 Policy 14-1 14.2 Compliance 14-1 14.3 Records 14-1 14.4 Publication of Plans & Records 14-1 14.5 Annual Report 14-1 CHAPTER 15: GLOSSARY 15.1 Glossary 15-1 LIST OF FIGURES 1 East Cove Port Maritime Limits x 2 East Cove Port Land Limits xi 3 Port Roles & Responsibilities 3-2 LIST OF TABLES 1 East Cove Port Berths & Moorings x LIST OF ANNEXES 1 Annex A to Chapter 2 – East Cove Port Enforcement Policy 2A-1 2 Annex B to Chapter 2 – East Cove Port Performance Standards 2B-1 ECP SEMS Version 1 – Apr 17 UNCONTROLLED COPY WHEN PRINTED vii Commander British Forces South Atlantic Islands’ Foreword As Commander British Forces South Atlantic Islands I am privileged to command a truly Joint Force which delivers operational capability every day of the year. I am constantly struck by the dedication, enthusiasm and professionalism of the 1200 Service personnel and civil servants who work here, far from the UK home base and in often arduous and challenging conditions. As a military force our focus is on achieving Mission Success. This requires leadership, teamwork and personal responsibility, right down to the most junior member of my team. Operational capability and efficiency is paramount, but the most important factor is safety. My intent is for the East Cove Port Safety & Environment Management System to continue to mature and develop, maintaining the totality of the Marine Safety Hazards as tolerable, or As Low As Reasonably Practicable (ALARP). In turn, this approach will promote and encourage a culture of learning, as well as open and honest reporting. I absolutely embrace ‘Just Culture’; human errors will not be punished. Rather, we must learn from our mistakes, improving our systems and processes where required. As a Permanent Joint Operating Base, BFSAI is a Duty Holder Facing Organisation and in the case of East Cove Port I hold particular responsibility as Operating Duty Holder. We will ensure that we support the relevant Duty Holders in their Risk to Life assessments through accurate hazard identification and the implementation of suitable controls. This applies as equally to the civilian ship operators as it does to our own military organisations. It is not always possible to eliminate hazards, but we must strive constantly to understand and assess the balance between risk and operational capability. The success of the East Cove Port Safety & Environment Management System depends upon clear communication and robust leadership.
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